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3039 To amend By-Law Number 2947 establishing the Tillsonburg Cemetery Advisory Board.THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3039 A By -Law to amend By -Law Number 2947 establishing the Tillsonburg Cemetery Advisory Board. WHEREAS the Council of the Town of Tillsonburg deems it advisable to establish a Cemetery Advisory Board. BE IT THEREFORE ENACTED as follows: ESTABLISHED: 1.1 Tillsonburg Cemetery Advisory Committee A special body to be known as the "Tillsonburg Cemetery Advisory Committee", is hereby established. 1.2 Committee Mandate To provide long-term visionary advice on the direction of the Cemetery to Council. 1.3 Composition -members -five -required The committee shall be composed of five members who are, in the judgment of Council, qualified. 1.3 Appointments -effective date -expiry All appointments to the Committee shall become effective upon the passing of resolutions, which provide for such appointments, and shall correspond to Council's term of office. 1.4 Director of Community Services The Director of Community Services or his/her designate shall attend all meetings in an advisory capacity. 1.5 Chair- chosen -first meeting -requirements There shall be chosen a Chair of such Tillsonburg Cemetery Advisory Committee hereinafter referred to as "the Cemetery Advisory Committee" from among the five members described in Section 1.2, at the first meeting of the Committee following the passing of a resolution on under Section 1.3, at which at least three members are present after November 30 in any year. 1.6 Chair - term Such appointment as Chair shall continue until November 30 in the following year or until a successor as Chair is appointed, whichever occurs last. 1.7 Chair -duties The Chair shall: (a) chair all Official Cemetery Advisory Committee meetings; and (b) set the agenda in consultation with the Director of Community Services 1.8 Vice Chair - Chair absent There shall be chosen a Vice -Chair who shall assume the duties of the Chair when the latter is not in attendance. 1.9 Quorum -three-minimum A quorum shall consist of a minimum of three members of the Committee in attendance at any of its meetings for the conduction of business. GENERAL PROVISIONS: 2.1 General requirements - set out The General requirements of the Committee will be as set out in Sections 2.2 through 2.8 inclusive. 2.2 Meetings- times -determined - Chair The Cemetery Advisory Committee shall meet at the time or times to be determined in advance, by the Chair and Director provided that at least one meeting shall be held within every six-month calendar period. 2.3 Meetings -notice -to all members -by Chair The Chair shall give notice of any such meeting to all members of the Committee including the Director by notice as far in advance of any meeting as possible and in no event shall the notice be less than forty-eight hours. The Chair shall make all due attempts to contact Committee members for emergency meetings. 2.4 Meetings- interested groups -individuals -as required The Cemetery Advisory Committee shall meet from time to time, when required, with groups, organizations and individuals interested in Cemetery services and activities, to determine their particular concerns. 2.5 Annual Business Plan - cemetery -review The Cemetery Advisory Committee shall review and make recommendations regarding the annual proposed cemetery business plan. 2.6 Projects -attended to -upon request The Cemetery Advisory Committee shall attend to any related projects, as requested by Council. 2.7 Policy changes -responsibility -Committee Upon the establishment by Council of any change in policy as set out in this or any other Chapter, the Chief Administrative Officer, through the Director of Community Services as may be prescribed or may be necessary, the Cemetery Advisory Committee shall be re.sponsible to adhere to the same policies and procedures. 2.8 Special projects Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery functions. Such committees shall report their findings to the Committee at regular Committee meetings. RECOMMENDATIONS - COUNCIL: 2.9 Special projects -Committees -formed -duties From time to time committees may be formed to undertake business of special projects appropriate to Cemetery functions. Such committees shall report their findings to the Committee at regular Committee meetings. 3.1 Cemetery program -general objectives -activities The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to those matters pertaining to the general operation and maintenance of the Cemetery as may from time to time be referred to it for consideration by Council. 3.2 committee -Policy matters -other- as required The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to policy matters as they pertain to the Cemetery. 3.3 Requirements -status -needs The Cemetery Advisory Committee, through the Director of Community Services, shall be responsible for presenting to Council its recommendations relating to requirements to address the cemetery needs of the community. 3.4 Matters -submitted -complete report -channel All matters submitted to Council for consideration must be accompanied by a complete report on the subject and shall be presented by the Director of Community Services through the Chief Administrative Officer to the Council. 3.5 Policies -procedures- execution -responsibilities Upon the establishment by Council of any change in policy as set out in this by-law, the Chief Administrative Officer, through the Director of Community Services shall be responsible for the proper execution of those policies and procedures. ENACTMENT: 4.1 Effective date The by-law upon which this Chapter is founded came into force and took effect upon the third reading thereof. READ A FIRST AND SECOND TIME THIS 12t' DAY OF November, 2002. READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3039 THIS 25th DAY OF November, 2002. 00006, MAYOR CLERK