3200 To enter into an Agreement as represented by the Minister of Community Safety and Correctional ServicesBY-LAW NUMBER 3200
OF
THE CORPORA TION OF THE TOWN OF TILLSONB URG
A BY-LAW to Enter Into An Agreement with Her Majesty the Queen in Right of Ontario as
represented by the Minister of Community Safety and Correctional Services
WHEREAS The Corporation of the Town ofTillsonburg deems it necessary and expedient to
enter into with Her Majesty the Queen in Right of Ontario as represented by the Minister of the
Community Safety and Correctional Services;
THEREFORE the Council of the Town of Tillsonburg enacts as fellows:
1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-law
between the Corporation of the Town of Tillsonburg and the Her Majesty the Queen in
the Right of Ontario;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule "A" on behalf of the Coq -)oration of the Town of Tillsonburg.
READ A FIRST AND SECOND TIME THIS 27'x' DAY OF February, 2006.
READ THIR ND FINAL
MAYOR -Stephen Molnar
Aw
,f �s r _..
CLERK -Michael Graves
TIME AND PASSED THIS 27'1' DAY OF February, 2006.
THIS AGREEMENT made as of the . day of , 2006.
BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Community Safety and Correctional
Services
(the "Ministry")
-and-
Town of Tillsonburg
(the "Municipality")
- and —
Tillsonburg Police Services Board
(the "Board")
WHEREAS the Ministry has established the Safer Communities —1,000 Officers Partnership
Program (the "Program") as part of the government's commitment to make Ontario
communities safer and stronger.
AND WHEREAS the objective of the program is to hire 1,000 New Police Officers across the
province of Ontario from October 23, 2003, the beginning of the Ontario Government's mandate,
to enhance community policing and the six -targeted areas identified by the government in its
fight against crime in Ontario: youth crime, guns and gangs, organized crime and marijuana
grow ops, dangerous offenders, domestic violence, and protecting children from Internet luring
and child pornography;
AND WHEREAS the 1,000 New Police Officers will contribute to government's efforts to
address justice efficiency issues, which could lead to efficiencies in the court system;
AND WHEREAS the Ministry has agreed to f and through the Program, 400 of the 1,000 police
officers hired between October 23, 2003 and March 31, 2006 back to May 18, 2005;
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AND WHEREAS the Ministry has agreed to fund the Board by granting funds to the
Municipality for the purpose of increasing the number of sworn officers of the Oxford OPP -
Tillsonburg for meeting the objectives of the program;
NOW THEREFORE, in consideration of the mutual covenants and Agreements contained
herein and for other good and valuable consideration, the receipt and sufficiency of which is
hereby expressly acknowledged, the parties hereto agree as follows:
1.0 Definitions
1.1 In this Agreement the following words shall have the following meanings:
(a) "Agreement" means this Agreement entered into between the Ministry and the
Municipality and the Board and all schedules and attachments to this Agreement
and any instrument amending this Agreement;
(b) "Community Policing and/or Targeted Area Activities" means the policing
activities described in Schedule "B";
(c) ``Fiscal Year" means from April 1St in the year the Grant Funds were provided
and until the following March 30;
(d) "Grant Fund(s)(ing)" means the grant funds provided to the Municipality by the
Ministry pursuant to this Agreement;
(e) "Recipient" means the Town of Tillsonburg or the Tillsonburg Police Services
Board;
(fl "New Police Officer(s)" means new recruit(s) and experienced police officer(s)
hired since the beginning of the Ontario Government's mandate;
2.0 Term of the Agreement
2.1 The Agreement shall commence on January 1, 2006 and shall expire on March 31, 2008
unless terminated earlier pursuant to either section 16.1 or 17.1 of this Agreement.
3.0 Grant Funding
3.1 In accordance with Schedule "A", the Ministry shall cost -share approximately 50% up to
a cap of $35,000.00 per officer per annum to the Municipality to provide to the Board so
that the Board can employ new officers in full-time Community Policing and/or Targeted
Area Activities.
3.2 The Ministry shall disburse the Grant Funds according to the schedule provided in
Schedule "A".
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3.3 Despite sections 3.1 and 3.2, the Ministry, in its sole discretion, may adjust the amount of
Grant Funding to be provided to the Municipality for the Board in any Fiscal Year during
which the Agreement is in effect, based upon the Ministry's assessment of documentation
provided to the Ministry pursuant to section 7.1 of this Agreement.
3.4 Despite sections 3.1 and 3.2, the Ministry shall not provide any Grant Funds to the
Municipality for the Board until the insurance requirements described in section 11.0
have been met and the Municipal Council has provided a municipal by-law or resolution
authorizing the Municipality to enter into this Agreement with the Ministry.
4.0 Municipality and Board Warrant
4.1 The Municipality and the Board warrant that they shall carry out the Program in
compliance with all federal, provincial or municipal laws or regulations, or any orders,
rules or by-laws related to any aspect of the Program.
5.0 Further Conditions
5.1 The Ministry, acting reasonably, shall be entitled, at any time, to impose such additional
terms or conditions on the use of the Grant Funds which it, in its sole discretion,
considers appropriate for the proper expenditure and management of the Grant Funds and
the carrying out and completion of the Program and shall be entitled to impose such
terms and conditions on any consent granted pursuant to this Agreement.
6.0 Further Grants
6.1 It is agreed and understood that the provision of the Grant Funds in no way commits the
Ministry to provide other or additional grants to the Municipality or the Board now or in
the future.
7.0 Accounting and Review
7.1 The Municipality and Board:
(a) shall keep and maintain all financial records, invoices and other financially -
related documents relating to the Grant Funding in a manner consistent with
generally accepted accounting principles and clerical practices, and shall maintain
such records and keep them available for review by the Ministry for a period of
seven (7) years from the date of the termination of this Agreement;
(b) shall maintain all non-financial documents and records relating to the Grant
Funding in a confidential manner consistent with all applicable laws; and
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(c) hereby authorize an employee, agent or consultant of the Ministry, upon twenty-
four (24) hours' notice and during normal business hours, to enter upon the
business premises of the Municipality and the Board to review the status and
manner of operation of the Program and to inspect and copy any financial records,
invoices and other financially -related documents, non-financial records and
documents, in the possession or under the control of the Municipality or the Board
which relate to the Grant Funds.
7.2 The Ministry's right of inspection in this Agreement includes the right to perform a full
or partial audit.
7.3 To assist the Ministry in the task described in this section, the Municipality and the Board
shall provide any other information to the Ministry reasonably requested by the Ministry.
7.4 The purposes for which the Ministry may exercise its right under this section include:
(a) determining for what items and purposes the Municipality and the Board
expended the Grant Funds;
(b) determining whether, and to what extent, the Municipality and the Board
expended the Grant Funds with due regard to economy and efficiency; and
(c) determining whether the Municipality and the Board completed the Program
effectively and in accordance with the terms of this Agreement.
8.0 Conflict of Interest
8.1 The Recipient shall ensure that the Program is carried out in all its aspects without a
conflict of interest by any person associated with the Program in whatever capacity.
8.2 The Recipient shall disclose to the Ministry without delay any actual or potential
situation that may be reasonably interpreted as either a conflict of interest or a potential
conflict of interest.
9.0 Limitation of Liability
9.1 The Ministry, its officers, employees and agents shall not be liable for any incidental,
indirect, special or consequential damages, injury or any loss of use or profit of the
Municipality or the Board arising out of or in any way related to the Program or this
Agreement.
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10.0 Indemnity
10.1 The Municipality and the Board shall indemnify the Ministry, its officers, employees and
agents from and against all costs incurred as a result of a claim or proceeding related to
the Municipality's or the Board's activities under the Program, unless it was caused by
the negligence or wilful act of an officer, employee, or agent of the Ministry.
11.0 Insurance
11.1 Prior to the beginning of the Program, the Municipality and the Board shall put in effect
and maintain for the period during which the Agreement is in effect, at their own
expense, with insurers acceptable to the Ministry, Commercial General Liability
Insurance to an inclusive limit of not less than Five Million Dollars ($5,000,000) per
occurrence for property damage, third party bodily injury and personal injury, and
including, at least, the following policy endorsements:
(a) Her Majesty the Queen in right of Ontario as represented by the Minister as an
additional insured;
(b) Contractual Liability;
(c) Products and Completed Operations Liability;
(d) Employer's Liability and Voluntary Compensation or WSIB coverage, as
applicable;
(e) Non -Owned automobile coverage with blanket contractual and physical damage
coverage for Hired Automobiles; and
(f) A thirty (30) day written notice of cancellation.
11.2 Prior to the beginning of the Program, the Municipality and Board shall provide the
Ministry with a valid Certificate of Insurance (and thereafter, shall provide any
replacements thereof) that confirms the above requirements. The Municipality and the
Board shall provide the Ministry with any renewal replacement certificates as may be
necessary.
12.0 Credit
1.2.1 The Municipality and the Board shall acknowledge the support of the Ministry in all
public communications and publicity relating to the Program or this Agreement including
press releases, published reports, radio and television programs and public meetings, in a
format approved by the Ministry.
1.2.2 The Municipality and the Board shall ensure the acknowledgement in any report or
materials indicate that the views expressed in the report or materials are the views of the
Municipality and the Board and do not necessarily reflect those of the Ministry.
13.0 Reports
13.1 The Municipality and the Board shall prepare and deliver:
(a) In the form identified in Schedule "A", the reports described in Schedule "A";
(b) Such other reports as the Ministry may reasonably require from time to time;
and
(c) A final audited financial statement to the Ministry, within the time period
stipulated by the Ministry.
13.2 The Municipality and the Board shall each ensure that all reports on behalf of the
Municipality or the Board are signed by an authorized signatory, as applicable.
14.0 Inspection
14.1 The Ministry reserves the right to inspect any aspect of the Community Policing and/or
Targeted Area Activities being carried out under the Program at any time.
15.0 Assignment
1.5.1 Neither the Municipality nor the Board shall assign this Agreement or the Grant Funds,
or any part thereof, without the prior written approval of the Ministry, which approval
may be withheld by the Ministry in its sole discretion or given subject to such terms and
conditions as the Ministry may impose.
16.0 Termination by Ministry for Convenience
16.1 The Ministry may in its sole discretion, without liability, cost or penalty, and without
prejudice to any other rights or remedies of the Ministry under this Agreement or at law or
in equity, terminate this Agreement at any time, for any reason, upon giving at least thirty
(30) days notice to the Municipality and the Board.
16.2 Where notice to terminate is given under this section, the Ministry may, in its sole
discretion, assess the state of the Program and allow the Municipality and the Board to wind
down the Community Policing and/or Targeted Area Activities by the end of the notice
period.
17.0 Termination by the Ministry
17.1 The Ministry may, in its sole discretion, without liability, cost or penalty, and without
prejudice to any other rights or remedies of the Ministry under this Agreement or at law or
In equity, terminate this Agreement immediately upon giving notice to the Municipality and
the Board if:
(a) in the opinion of the Ministry:
i) the Municipality or the Board has knowingly provided false or misleading
information regarding their funding request or in any other communication
with the Ministry;
ii) the Municipality or the Board breaches any term or condition of this
Agreement;
111) the Municipality or the Board is unable to carry out Community Policing
and/or Targeted Area Activities or is likely to discontinue it;
(b) the Municipality or the Board makes an assignment, proposal, compromise, or
arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files
for the appointment of a receiver;
or
(c) the Municipality or the Board ceases to operate.
17.2 If the Ministry, in its sole discretion, considers the nature of the breach to be such that it
can be remedied and that it is appropriate to allow the Municipality or the Board the
opportunity to remedy the breach, the Ministry will give the Municipality or the Board, as
circumstances dictate, an opportunity to remedy the breach by giving the Municipality
and the Board written notice:
(a) of the particulars of the breach;
(b) of the period of time within which the Municipality or the Board, as
circumstances dictate, is required to remedy the breach;
(c) that the Ministry shall terminate this Agreement:
i) at the end of the notice period provided for in the notice if the
Municipality or the Board fails to remedy the breach within the time
specified in the notice; or
ii) prior to the end of the notice period provided for in the notice if it
becomes apparent to the Ministry that the Municipality or the Board
cannot completely remedy the breach within that time or such further
period of time as the Ministry considers reasonable, or the Municipality or
the Board are not proceeding to remedy the breach in a way that is
satisfactory to the Ministry.
6"
•
17.3 If the Ministry has provided the Municipality and the Board with an opportunity to
remedy the breach, and
(a) the Municipality or the Board does not remedy the breach within the time period
specified in the notice; or
(b) it becomes apparent to the Ministry, acting reasonably, that the Municipality or
the Board cannot completely remedy the breach within the time specified in the
notice or such further period of time as the Ministry considers reasonable; or
(c) the Municipality or the Board is not proceeding to remedy the breach in a way
that is satisfactory to the Ministry, acting reasonably;
the Ministry shall have the right to immediately terminate this Agreement by giving
notice of termination to the Municipality and the Board.
17.4 In the event of termination pursuant to this section the effective date of termination shall
be the last day of the notice period, the last day of any subsequent notice period or
immediately, whichever applies.
18.0 Grant Funding Upon Termination
18.1 If this Agreement is terminated by the Ministry pursuant to section 16.1, the Ministry shall:
(a) cancel all further Grant Funding instalments;
(b) demand the repayment of any Grant Funds remaining in the possession or under
the control of the Municipality and the Board that are not required by the
Municipality and the Board to pay the costs of winding down the Community
Policing and/or Targeted Area Activities as determined by the Ministry pursuant
to section 16.2.
18.2 If this Agreement is terminated by the Ministry pursuant to section 17. 1, the Ministry
shall:
(a) cancel all further Grant Funding instalments;
(b) demand the repayment of any Grant Funds remaining in the possession or under
the control of the Municipality and the Board.
18.3 If this Agreement is terminated by the Ministry because the Municipality and the Board
use the Grant Funds for purposes not agreed upon by the Ministry, the Ministry may in
addition to the rights conferred upon it under this Agreement or in law or in equity,
demand from the Municipality and the Board the payment of funds equal to those
improperly used by the Municipality or the Board.
18.4 if the Ministry demands the repayment of any part of the Grant Funds pursuant to this
Agreement the amount demanded shall be deemed to be a debt due and owing to the
Ministry and the Municipality and the Board shall pay the amount to the Ministry
immediately unless the Ministry directs otherwise.
18.5 The Ministry reserves the right to demand interest on any amount owing by the
Municipality or the Board at the then current rate charged by the Province of Ontario on
accounts receivable.
18.6 The Municipality and the Board shall repay the amount demanded by cheque payable to
the "Minister of Finance" and mailed to the Ministry to the attention of the Ministry
Representative as provided for in section 21.
19.0 Grant Funding at end of Fiscal Year or on Expiry of Agreement
19.1 Any part of the Grant Funds that have not been used or accounted for by the Municipality
or the Board by the end of any Fiscal Year during the term of this Agreement shall
belong to the Ministry. The Municipality and the Board shall use the Grant Funds only
for the purposes set out in this Agreement or shall return the Grant Funds to the Ministry
immediately upon the request of the Ministry.
19.2 Any part of the Grant Funds that have not been used or accounted for by the Municipality
or the Board at the time the Agreement is terminated shall belong to the Ministry. The
Municipality and the Board shall use the Grant Funds only for the purposes set out in this
Agreement or shall return the Grant Funds to the Ministry immediately upon the request
of the Ministry.
19.3 At the end of any Fiscal Year during the term of this Agreement or upon the expiry of the
Agreement, the Municipality and the Board shall, upon the demand of the Ministry, repay
to the Ministry an amount equal to any part of the Grant Funds used by the Municipality
and the Board for purposes not identified in this Agreement. This amount shall be a debt
due and owing to the Ministry and the Ministry's right to demand payment of this money
is in addition to the rights conferred upon it under this Agreement or in law or in equity.
20.0 Counterparts
20.1 This Agreement may be executed in any number of counterparts, each of which shall be
deemed an original, but all of which together shall constitute one and the same
instrument.
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21.0 Notices
21.1 Any notice or communication required to be given under this Agreement shall be in
writing and shall be served personally, delivered by courier or sent by certified or
registered mail, postage prepared with return receipt requested, or sent by facsimile
addressed to the other party at the address provided below or at such other address as
either party shall later designate to the other in writing. All notices shall be addressed as
follows:
To the Ministry:
Ministry of Community Safety and
Correctional Services
25 Grosvenor Street, 12th Floor
Toronto ON M7A 2H3
Attention: Eve Roknic, Manager (A)
Program Development Section
Police Support Services Branch
Policing Services Division
Fax: (416) 314-3092
Telephone: (416) 314-3074
21.2 All notices shall be effective:
To the Municipality:
Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
Attention:
His Worship Steve Molnar
Mayor
Fax: (519) 842-9432
Telephone: (519) 842-6428
To the Board:
Tillsonburg Police Services Board
200 Broadway, 2nd Floor
Tillsonburg ON N4G 5A7
Attention: Mr. Bryce Sibbick, Chair
Fax: (519) 842-5001
Telephone: (519) 842-3658
(a) at the time the delivery is made when the notice is delivered personally, by courier
or by facsimile; and
(h) seventy-two (72) hours after deposit in the mail when the notice is sent by certified
or registered or postage prepaid mail.
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22.0 Confidentiality
22.1 Subject to the rights and safeguards provided for in the Freedom of Information and
Protection of Privacy Act and the Municipal Freedom of Information and Protection of
Privacy Act, the Municipality and the Board shall not disclose or publish at any time, any
of the information provided to them by the Ministry pursuant to this Agreement or any of
the information obtained or discovered in the course of the performance of the
Municipality's and the Board's duties and obligations under this Agreement ("Ministry
Information") without the prior written consent of the Ministry Representative.
22.2 All information the Municipality and the Board are required to provide to the Ministry
under this Agreement is deemed to be the property of the Ministry and as such is to
remain confidential. A breach of this provision could result in the immediate termination
of this Agreement.
23.0 Severability of Provisions
23.1 The invalidity or unenforceability of any provision of this Agreement shall not affect the
validity or enforceability of any other provision of this Agreement and any invalid
provision shall be deemed to be severed.
24.0 Waiver
24.1 A waiver of any failure to comply with any term of this Agreement must be written and
signed by the Municipality and the Board or by the Ministry as the circumstances dictate.
Each waiver must refer to a specific failure to comply and shall not have the effect of
waiving any subsequent failures to comply.
25.0 Independent Parties
25.1 The parties are and shall at all times remain independent and are not and shall not
represent themselves to be the agent, joint venturer, partner or employee of the other. In
respect to this Agreement and the Program, no representations shall be made or acts taken
by any party which could establish or imply any apparent relationship of recipient, joint
venture, partnership or employment and no party shall be bound in any manner
whatsoever by any agreements, warranties or representations made by the other parties to
any other person nor with respect to any other action of any other party.
26.0 Assignment of Agreement or Grant Funds
26.1 The Recipient shall not assign this Agreement or the Grant Funds or any part thereof
without the prior written consent of the Ministry.
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27.0 Governing Law
27.1 This Agreement and the rights, obligations and relations of the parties hereto shall be
governed by and construed in accordance with the laws of the Province of Ontario.
28.0 Further Assurances
28.1 The parties agree to do or cause to be done all acts or things necessary to implement and
carry into effect this Agreement to its full extent.
29.0 Circumstances Beyond the Control of Either Party
29.1 No party shall be responsible for damage caused by delay or failure to perform under the
terms of this Agreement resulting from matters beyond the control of the party including
strike, lockout or any other action arising from a labour dispute, fire, flood, act of God,
war, not or other insurrection, lawful act of public authority, or delay or default caused
by a common carrier which cannot be reasonably foreseen or provided against.
30.0 Survival
30.1 The provisions in articles 7.0 (Accounting), 9.0 (Limitation of Liability), 10.0
(Indemnity), 12.0 (Credit), 14.0 (Inspection), 18.0 (Grant Funding upon Termination) and
19.0 (Grant Funding at end of Fiscal Year or on Expiry of Agreement) shall survive
termination or expiry of this Agreement for a period of seven (7) years from the date of
expiry or termination of this Agreement. The provisions in article 22.0 (Confidentiality)
shall survive the termination or expiry of this Agreement.
31.0 Schedules
31.1 The following are the schedules attached to and forming part of this Agreement:
(a) Schedule "A" (Funding Payment Schedule)
(b) Schedule "B" (Grant Application)
(c) Schedule "C" (Biannual/Annual Reporting Forms (Interim and Final) re:
Community Policing and/or Targeted Area Activities)
(d) Schedule "D" (Report for the period May 18, 2005 to March 31, 2006)
32.0 Entire Agreement
32.1 This Agreement together with the attached schedules listed in section 31.1 of this
Agreement constitutes the entire Agreement between the parties with respect to the
subject matter of the Agreement and supersedes all prior oral or written representations
and Agreements.
32.2 This Agreement may only be modified by a written Agreement duly executed by the
parties.
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IN WITNESS WHEREOF the parties have executed this Agreement made as of the
date first written above.
Date
r" 0(f)
Date
Witness
Print Witness Name
I F -P (Lo,
Date
Witness
Print Witness Name
HER MAJESTY THE QUEEN IN RIGHT
OF ONTARIO as represented by the Minister
of Community Safety and Correctional Services
per:
Authorized Signatory for the Ministry
Noreen Alleyne
Assistant Deputy Minister (A)
Policing Services Division
Town of TWonburg
per:
uthorized Signatory for the Municipality
Name: �� _
Position: 1�� -
1
Tillsonburg Police Services Board
per:
M,1,"
Authori , d Signatory for the Board
Name:; -yam... so
Position: k, r,))
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Schedule "A"
Attached to and forming part of the Agreement between the Ministry of Community Safety
and Correctional Services and Town of Tillsonburg and Tillsonburg Police Services Board
dated the day of , 2006.
Allocation
1. The Ministry agrees to cost -share one (1) police officer who has been allocated to the
targeted area court efficiencies as follows.
A
B
C
D
Category
Total
Allocation
(C + D)
Hires Between
October 23,
20'03 & March
3192006
Hires from
April 1, 2006
to October
2007/Onwards
Community Policing
0
0
0
Targeted Areas:
Youth Crime
0
0
0
Guns and Gangs
0
0
0
Organized Crime (marijuana grow ops.)
0
0
0
Dangerous Offenders
0
0
0
Domestic Violence
1
1
0
Protecting Children from Internet Luring
and Child Pornography
0
0
0
Court Efficiencies
0
0
0
Total
1
1
0
2. The Ministry will provide the Grant in accordance with the Program, under the terms of
which the Board and Municipality will carry out Community Policing and/or Targeted Area
Activities as outlined in the grant application, attached as Schedule "B".
3. The Ministry will provide funding back to May 18, 2005 to the Board and Municipality for
those officers hired between October 23, 2003 and March 31, 2006. Back funding for
officers hired post May 18, 2005 would start 15 days prior to entry at the Ontario Police
College (OPC) or lesser if the entry date at the OPC was less than 15 days after May 18,
2005.
4. In circumstances where the Board and Municipality have hired a new recruit(s) to allow the
redeployment of a more experienced officer(s) to the targeted area(s), the Ministry will
provide funding for the new recruit(s) and not for the redeployed officer(s).
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5. The Grant shall be used by the Board and the Municipality solely for the purposes of
enhancing the services Community Policing and Targeted Area(s) capacity as well as
contributing to court efficiencies, as applicable, and for no other purposes. The Grant shall
not be used for purposes related to maintaining the existing complement of police officers,
as defined by the October 23, 2003 Benchmark complement, self -declared to the
Ministry in the grant application, attached as Schedule `B", due to the assignment of
police officers to non -Community Policing and non -Targeted Area Activities.
6. If the Board and the Municipality is a participant in the existing Community Policing
Partnerships (CPP) Program, the Municipality and the Board has a legal obligation to
maintain the complement numbers for which they have already been funded and for which
they continue to receive Ministry funding.
Ontario Police College
7. In relation to new recruits, the Board and the Municipality shall ensure that the time between
the date of hire of new recruits and their entry into the OPC does not exceed 15 days.
October 23, 2003 Benchmark
8. The Program will increase the actual total number of sworn officers above the October 23,
2003 figures self -declared to the Ministry. The purpose of this benchmark is to ensure that
the Ministry is not paying the salaries of new officers hired to replace officers who have
resigned, retired or been terminated. In addition, the Program will not cover civilianization
or the hiring of existing officers who increase the complement due to amalgamations.
Officers funded through the Program must increase the complement above the combined
complement of the amalgamated police service.
Use of the Grant Funds
9. The Grant shall be used to cost -share the costs of salaries, overtime andpay roll benefits to
approximately 50% up to a cap of $35,000 per officer per annum for officers hired under the
Program and engaged in full time Community Policing and/or Targeted Area Activities. The
Ministry's share of overtime will be 50% to a maximum of $5,000.00.
Reporting Requirements
10. In order to receive the first cost -shared payment each fiscal year, to cover the officer(s)
salary -related costs incurred from April 1 St to September 30th, the Board and the Municipality
th p y
shall, by October 15 of each Fiscal Year that the Agreement is in effect, submit an Interim
Report, in the form provided in Schedule "C". The Interim Report shall include the
following information:
(a) the name(s) of the police officer(s) hired under the Program, the date hired, salary
paid to date and salary requested (approximately insert %);
(h) the name(s) of experienced police officer(s) redeployed to the Targeted Area(s), as
applicable;
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(c) confirmation that the police officer(s) in the targeted area(s) has received specialized
or adequate training, as applicable;
(d) the number of sworn officers as of September 30`h of each year and the number of
sworn officers self -declared as of October 23, 2003 to the Ministry as well as the
number of sworn officers submitted as of June 15, 2004 to Statistics Canada;
(e) confirmation of Community Policing and Targeted Area Activities undertaken by the
police officer(s) under the Program, as applicable; and
(f) contribution to justice sector efficiencies, specifically efficiencies affecting the court
system, as applicable.
11. In order to receive the final cost -shared payment each fiscal year, to cover the officer(s)
salary -related costs incurred from October 1St to March 31st, the Board and the Municipality
shall, by March 15th of each Fiscal Year that the Agreement is in effect, submit an Annual
Report, in the form provided in Schedule "C". The Annual Report shall include the
following information:
(a) the name(s) of the police officer(s) hired under the Program, the date hired, salary
paid to date, salary requested (approximately insert °Io), overtime (actual) and
overtime requested (50%) and total number of officers funded by the Program;
(b) the name(s) of experienced police officer(s) redeployed to the Targeted Area(s), as
applicable;
(c) confirmation that the police officer(s) in the targeted area(s) has received specialized
or adequate training, as applicable;
(d) the name(s) of existing police officer(s), overtime rate, total overtime hours (actual),
overtime requested (50%);
(e) the number of sworn officers as of March 15`h and the number of sworn officers self -
declared as of October 23, 2003 to the Ministry as well as the number of sworn
officers submitted as of June 15, 2004 to Statistics Canada;
(f� confirmation of Community Policing and Targeted Area Activities undertaken by the
police officer(s) under the Program, as applicable; and
(g) contribution to justice sector efficiencies, specifically efficiencies affecting the court
system, as applicable.
12. In order to receive the cost -shared back payment, to cover the officer(s) salary -related costs
incurred between May 18, 2005 and March 31, 2006, the Board and the Municipality shall,
by March 15, 2006, submit a Report, in the form provided in Schedule "D". The Report shall
include the following information:
(a) the name(s) of the police officer(s) hired under the Program, the date hired, salary
paid to date, salary requested (approximately 100%), overtime (actual) and overtime
requested (50%) and total number of officers funded by the Program;
(b) the name(s) of experienced police officer(s) redeployed to the Targeted Area(s), as
applicable;
-17-
(c) confirmation that the police officer(s) in the targeted area(s) has received specialized
or adequate training, as applicable;
(d) the name(s) of existing police officer(s), overtime rate, total overtime hours (actual),
overtime requested;
(e) the number of sworn officers as of March 15`h and the number of sworn officers self -
declared as of October 23, 2003 to the Ministry as well as the number of sworn
officers submitted as of June 15, 2004 to Statistics Canada;
(f) confirmation of Community Policing and Targeted Area Activities undertaken by the
police officer(s) under the Program, as applicable; and
(g) contribution to justice sector efficiencies, specifically efficiencies affecting the court
system, as applicable.
Payment Schedule
13. The Ministry will reimburse the Board and the Municipality bi-annually subject to the
Ministry receiving and approving the interim and annual Program reports. Overtime will be
paid annually after the Program's Annual :Report, in the form provided in Schedule "C", is
received and approved by the Ministry.
14. The Ministry will reimburse the Board and the Municipality subject to the Ministry receiving
and approving the Schedule "D" report.
15. The Board and the Municipality may be required to provide such further or additional
information as the Ministry, acting reasonably, deems appropriate in approving the
Program's Interim and Annual reports.
16. Approval of the Interim and Annual reports is at the sole discretion of the Ministry.
Return of Unused Funds
17. The Board and Municipality shall return to the Ministry any balance of the Grant that is not
spent in accordance with this Agreement.
Ministry Representative
18. The Ministry Representative for the Program is:
Eve Roknic
Manager (A), Program Development Section
Police Support Services Branch
Policing Services Division
Ministry of Community Safety and Correctional Services
25 Grosvenor Street, 12th Floor
Toronto ON M7A 2H3
Schedule " B "
Safer Communities - 1,000 Officers Partnership Program
Please complete (type or print) all sections of this form. APPLICATION
APPLICANT INFORMATION
Name of Police Service: Name and Title of Contact:
Oxford OPP Inspector Jack Goodlett
(formerly Tillsonburg Police Service) Detachment Commander
Police Service Address: (Street/City/Town/Postal Telephone No.: 519-688-6540
Code)
90 Concession St. E. Facsimile No.: 519-688-5149
Tillsonburg, Ontario N4G 4Z8
Name of Town, Municipality or Regional Municipality
Name and Title of Contact:
or Band Council:
The Corporation of the Town of Tillsonburg
Darrell Eddington, Director of Finance
Town, Municipality or Regional Municipality's or Band
Telephone No.: 519-842-6428
Council's Address: (Street/City/Town/Postal Code)
200 Broadway Street
Facsimile No.: 519-842-9432
Tillsonburg, Ontario N4G 5A7
Name of Police Services Board or First Nations
Name and Title of Contact:
Commission:
Tillsonburg Police Services Board
Chair Bryce Sibbick
Police Services Board or First Nations Commission
Telephone No.: 519-688-6540
Address: (Street/City/Town/Postal Code)
P.O. Box 386
Facsimile No.: 519-688-5149
Tillsonburg, Ontario N4G 4H8
Geographic description of area served by your police service (Please reference townships, urban areas, no. of
communities, etc.):
TOWN OF TILLSONBURG
Has this area been affected by an amalgamation since Yes ❑
October 2003?
No xx❑
If yes, please give details of police services/municipalities/band councils affected as well as the date of the
amalgamation:
8/12/2005 Page 1 of 5
PROJECT INFORMATION AND DESCRIPTION
Indicate number of proposed officers to be deployed to community policing and number of officers deployed to
the six targeted high priority areas.
A
B
C
D
Total No. of
# of Hires between
Projected # of
Area of Deployment
-
Officers Requested
October 23 2003 to
�
hires post April 1,
p p
March 31 2005
2006
1. Community Policing
1
1
d
2. Youth Crime
1
0
3. Guns and gangs
4. Organized Crime (marijuana grow
ops)
5. Dangerous Offenders
6. Domestic Violence
1
1
0
7. Protecting Children from Internet
luring and child pornography
Total Number of Proposed New
3
1 3
1 0
Officers Requested Under the
Program (sum of 1 to 7)
Note:
Officers hired between October 23, 2003 and March 31, 2006 are eligible for funding effective May 18,
2005.
Column D is the sum of columns C and D.
The program will fund only net new officers and not those hired to replace officers who have resigned,
retired or been terminated.
The following eligibility criteria will be used to assess proposals:
✓ Increased complement over the October 2003 benchmark.
✓ Provision of crime prevention and community policing initiatives.
✓ Demonstrated service gap in relation to the designated initiatives.
✓ Officers will receive specialized training in the targeted area.
✓ Officers may be dedicated to one or more of the areas, as appropriate.
✓ A projection of enforcement activities and results in the high priority areas.
✓ Activities to promote public awareness about crime prevention and any of the other targeted areas, as
appropriate.
✓ Contribution to justice sector efficiencies, specifically efficiencies affecting the court system.
Explain your goals and objectives as they relate to the eligibility criteria of the program (if required, use
additional paper and attach to the application):
SEE ATTACHMENT NO. 1
9/2.0/2005 Page 2 of 5
Provide a concise description outlining the proposed activities to be undertaken and how they meet the
eligibility criteria (if required, use additional paper and attach to the application):
SEE ATTACHMENT#2
Service gap identification. Outline how the funding will enable your police service to provide enhanced
(additional) services to your community and achieve your results (if required, use additional paper and attach
to the application):
SEE ATTACHMENT #3
Police Chief/OPP Commissioner: (Please Print)
Name of Police Service:
Inspector J.F. Goodlett
Oxford OPP (former Tillsonburg Police Service)
Signature:
Date: September 19, 2005
Chair: (Please Print)
Name of Police Services Board/First Nations
Commission:
Mr. Bryce Sibbick
Tillsonburg Police Services Board
Signature:
Date:
i k
-'
September 19, 2005
Municipality/Band Council: (Please Print)
Name of Municipality/Band Council:
Town of Tillsonburg
The Corporation of the Town of Tillsonburg
Signature:
Date: September 19, 2005
pJ.-'�
i `7
J y f!
y 1
,dam
9/13/2005 Page 3 of 5
Attachment #1
Goals and objectives
® Increase visibility/support in business areas
Increase visibility/support in community areas, i.e. malls, parks, community centre
® Increase visibility/support to senior citizens
• Increased support to patrol officers to target higher) crime areas
• Provide full-time officer dedicated to local schools to provide continuity of contact and keep
positive lines of interaction and problem solving open
• Provide needed officer to deal with and follow-up with new and ongoing domestic violence
issues. Providing an officer who is familiar with incidents and parties involved will enhance
positive and ongoing communication
Attachment #2
Description Outlining Proposed Activities
® Dedicated officer present in schools on a full-time basis to answer questions and provide
guidance and further enhance the already established VIP program in the schools
In Community Policing area, we could provide an additional officer to carry out CPTED
inspections and needed follow-up training. In the Tillsonburg area we have a large
contingency of senior citizens who would benefit greatly from an additional officer who could
also assist with elder abuse education and counseling.
to With heavy workload of domestic violence issues, an additional officer dedicated to this area
of investigation will allow us to meet the legislated requirements and bring these matters
before the courts in a more timely fashion.
NOTE: All officers assigned to these new duties would obviously be sent on any courses available to
give them the necessary training to complete their tasks
Attachment #3
Service Crap Identification
® officers assigned to schools will provide much needed consistent police visibility and thereby
ensure a building of confidence and inclination to trust police with preventative maintenance
information
A dedicated officer to Domestic Violence occurrences, with the increasing number on our
books, will allow us to act and follow incidents through in a more efficient fashion and do
thorough follow-up and prevention of further crimes in line with legislative requirements
® Obviously, an additional officer will allow increased beat time and a vital officer presence in all
areas of the town
9/20/2005 Page 4 of 5
UOntario
SCHEDULE "C"
SAFER COMMUNITIES - 1,000 OFFICERS PARTNERSHIP PROGRAM
SEPTEMBER 30TH INTERIM REPORT
MARCH 31ST ANNUAL (FINAL) REPORT
Attached to and forming part of the Agreement between the Ministry of Community Safety and Correctional Services
and Corporation of the Town of Tillsonburg and the Tillsonburg Police Services Board
dated the day of 1 2006
PLEASE REMIT NO LATER THAN MARCH 15TH TO THE ATTENTION OF:
Program Development Section, Policing Services Division
25 Grosvenor Street, 12th Floor, Toronto ON WA 21-13
For more information: Community Safety Analyst, Tel: (416) 314-3081 or Grant Officer, Tel: (416) 314-0206 Fax: (416) 314-3092
ALL BOXES MUST BE COMPLETED, PLEASE PRINT, "REFER TO GUIDELINES AND REPORT SAMPLE"
• POLICE SERVICE INIFORMATION:
Police Service/OPP Detachment: If OPP, Contract Location
Municipality:
Mr./Mrs./Ms. First Name Last Name Rank/Title
Contact Person:
Telephone Number Fax Number Email
Area Code Ext. Area Code
Do not use brackets, commas, hyphens '
Complete Mailing address (Police Service): (i.e. R.R. #, Emergency Lot #, Street No. & Name, P. O. Box #, City, Postal Code)
Street Address
City Province: Postal Code
Name of Chief of Police/Detachment Commander: i- Same as above
Rank First Name Last Name Title
Telephone Number Fax Number Email
Area Code Ext. Area Code
Do not use brackets, commas, hyphens "
Address of Chief of Police/Detachment Commander: Same as above
Street Address
City Province: Postal Code
SIGNATURE OF •- , OFFICIAL
Signature Rank/Title/Position Print Name Dated
SECTION•- •
Number of Sworn Officers as of March 15, 200_: Population Served: (Approximate)
Number of Sworn Officers as of September 30, 200_:
Number of Sworn Officers as of October 23, 2003:
Number of Sworn Officers as of June 15, 2004:
SECTION C - DESCRIPTION OF OFFICERS HIRED UNDER THE PROGRAM
See attached Excel Spreadsheet
Page 1
OOntario
SCHEDULE "C"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
SEPTEMBER 30TH INTERIM REPORT
MARCH 31ST ANNUAL (FINAL) REPORT
PLEASE PRINT, "REFER TO GUIDELINES"
Page 2
----------------
AILI
Page 2
OOntario
SCHEDULE "C"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
SEPTEMBER 30TH INTERIM REPORT
MARCH 31ST ANNUAL (FINAL) REPORT
PLEASE PRINT, "REFER TO GUIDELINES"
SECTION E - REPLACEMENT OF OFFICERS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
Page 3
OOntario
SCHEDULE "C"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
SEPTEMBER 30TH INTERIM REPORT
MARCH 31ST ANNUAL (FINAL) REPORT
COMPLETE BOXES, AS APPLICABLE, PLEASE PRINT, "REFER TO GUIDELINES"
SECTIONACTIVITY REPORT:• • • REQUIRED, USE ADDITIONAL• •
1. Community Patrols (foot, bicycle, cruiser, marine)
2. Working with Schools and Youth (school/youth outreach programs, responding to youth gang and violence)
3. Enhanced Traffic Enforcement (high collision intersections, citizen complaint zones, community safety zones)
4. Drug and Street Crime Enforcement (street level drug enforcement, HEAT teams, break and enter task force)
5. Other Special Programs that demonstrate increased public presence and community safety initiatives
Page 4
OOntario
SCHEDULE "C"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
SEPTEMBER 30TH INTERIM REPORT
MARCH 31ST ANNUAL (FINAL) REPORT
COMPLETE BOXES, AS APPLICABLE, PLEASE PRINT, "REFER TO GUIDELINES"
Page 5
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SCHEDULE"D"
SAFER COMMUNITIES - 1,000 OFFICERS PARTNERSHIP PROGRAM
REPORT FOR THE PERIOD OF MAY 18, 2005 TO MARCH 31, 2006
Attached to and forming part of the Agreement between the Ministry of Community Safety and Correctional Services
and Corporation of the Town of Tillsonburg and the Tillsonburg Police Services Board
dated the day of 2006.
PLEASE REMIT NO LATER THAN MARCH 15TH TO THE ATTENTION OF:
Program Development Section, Policing Services Division
25 Grosvenor Street, 12th Floor, Toronto ON M7A 21-13
For more information: Community Safety Analyst, Tel: (416) 314-3081 or Grant Officer, Tel: (416) 314-0206 Fax: (416) 314-3092
ALL BOXES MUST BE COMPLETED, PLEASE PRINT, "REFER TO GUIDELINES AND REPORT SAMPLE"
SECTIONPOLICE SERVICE INIFORMATION:
Police Service/OPP Detachment:
If OPP, Contract Location
Municipality:
Mr./Mrs./Ms. First Name
Last Name Rank/Title
Contact Person:
Telephone Number
Fax Number Email
Area Code Ext.
Area Code
Do not use brackets, commas, hyphens
"
Complete Mailing address (Police Service): (i.e. R.R. #, Emergency Lot #, Street No. & Name, P. O. Box #, City, Postal Code)
Street Address
City Province:
Postal Code
Name of Chief of Police/Detachment Commander: f- Same as above
Rank First Name
Last Name Title
Telephone Number
Fax Number Email
Area Code Ext.
Area Code
Do not use brackets, commas, hyphens
'
Address of Chief of Police/Detachment Commander: F Same as above
Street Address
City Province:
SIGNATURE OF .- . OFFICIAL
Postal Code
Signature Rank/Title/Position Print Name
SECTION• •- •
Dated
Number of Sworn Officers as of March 15, 2006:
Population Served: (Approximate)
Number of Sworn Officers as of October 23, 2003:
Number of Sworn Officers as of June 15, 2004:
,SECTION C - DESCRIPTION OF OFFICERS HIRED UNDER THE PROGRAM
See attached Excel Spreadsheet
Page 1
OOntario
SCHEDULE "D"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
REPORT FOR THE PERIOD MAY 18, 2005 TO MARCH 31, 2006
PLEASE PRINT, "REFER TO GUIDELINES"
Page 2
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SCHEDULE "D"
SAFER COMMUNITIES -1,000 OFFICERS PARTNERSHIP PROGRAM
REPORT FOR THE PERIOD MAY 18, 2005 TO MARCH 31, 2006
COMPLETE BOXES, AS APPLICABLE, PLEASE PRINT, "REFER TO GUIDELINES"
SECTION E - ACTIVITY REPORT: COMMUNITY POLICING (IF REQUIRED, USE ADDITIONAL PAPER)
1. Community Patrols (foot, bicycle, cruiser, marine)
2. Working with Schools and Youth (school/youth outreach programs, responding to youth gang and violence)
3. Enhanced Traffic Enforcement (high collision intersections, citizen complaint zones, community safety zones)
4. Drug and Street Crime Enforcement (street level drug enforcement, HEAT teams, break and enter task force)
5. Other Special Programs that demonstrate increased public presence and community safety initiatives
Page 3
( !) Ontario
SCHEDULE "D"
SAFER COMMUNITIES - 1,000 OFFICERS PARTNERSHIP PROGRAM
REPORT FOR THE PERIOD MAY 18, 2005 TO MARCH 31, 2006
r-nnnot ATG QnYPQ ec APPI Ir ARI F PI FOSF PRINT "REFER TO GUIDELINES"
SECTION E - ACTIVITY REPORT: TARGETED AREAS (IF REQUIRED, USE ADDITIONAL PAPER)
1. Youth Crime
2. Guns and Gangs
3. Organized Crime and Marijuana Grow Ops
4. Dangerous Offenders
5. Domestic Violence
6. Protecting Children from Intrnet Luring and Child Pronography
7. Court Efficiencies
Page 4
... . - . . . • w . • \/ V
cowa R.S.Q.1990, Chap. C17, Soc 1(2)
TOWN OF i1LLSONOL
Frank Cowan Company @� °� ° M
CERTIFICATE OF INSURANCE
Ra 0 NO
TO: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY
THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES
RE:
ONLY WITH RESPECT TO THEIR FUNDING AGREEMENT WITH THE NAMED INSURED UNDER THE
SAFER COMMUNITIES — 1,000 OFFICERS PARTNERSHIP PROGRAM
INSURANCE AS DESCRIBED HEREIN HAS BEEN ARRANGED ON BEHALF OF THE INSURED NAMED HEREIN UNDER
THE FOLLOWING POLICY(IES); AND AS MORE FULLY DESCRIBED IN SAID POLICY(IES), AND ANY ENDORSEMENTS
ATTACHED THERETO.
INSURED: CORPORATION OF THE TOWN OF TILLSONBURG AND/OR TILLSONBURG PUBLIC LIBRA..RY BOARD
AND/OR TILLSONBURG POLICE SERVICES BOARD
INSURER
TYPE OF POLICY
POLICY No
TERM
LIMITS OF LIABILITY
EFFECTIVE EXPIRY
DATE DATE
SUBSCRIPTION
POLICY
COMPREHENSIVE
CP99630
DEC. 319 2005
DEC. 319 2006
$ 590009000. Inclusive bodily
GENERAL LIABILITY
injury and property damage
SUBSCRIPTION
CP99630
DEC. 31, 2005
DEC. 319 2006
$ 5,0009000. Inclusive bodily
POLICY
NON -OWNED
injury and property damage
AUTOMOBILE
$ 250,000. Legal Liability for
damage to non -owned
automobiles. S.E.F. No. 94
$ 500. Deductible
applicable to Legal Liability for
damage to non -owned
automobiles.
$ Inclusive bodily
OTHER INSURANCE
injury and property damage
Only with respect to the above and arising out of the Named Insureds operations is the following name
ADDITIONAL INSURED: added to the policy as an additional Insured. The addition of such Insured shall not increase the Limits of
Liability as shown above.
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE
MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES
ADDITIONAL COVERAGE: Blanket Contractual/ Tenant's Legal Liability/Cross Liability/Thirty (30) Days Notice of Cancellation
This Certificate is only a summary of the insurance provided under the Master Policy(ies) and constitutes a statement of the facts as of the
date of issuance and are so represented only to the addressee.
DATE: March 16, 2006 SIGNATURE: / X�evw
76000!GY
FCCL - 03-'02
76000 Liab Ceti for Min of Cummunity Safety and Correctional Services - March 16, 2006.doc