3769 Schedule A - Flag PolicyTHE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A -Town of
Tillsonburg Flag Locations
A. Policy Statement
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There is a need to provide the Town of Tillsonburg with a clear set of guidelines on the
procedures of flying and half-masting flags.
B. Purpose
This policy will establish clear guidelines to govern the raising , displaying, and half-
masting of flags at the Town of Tillsonburg properties and buildings to ensure The
Town's practices are exercised in a consistent and appropriate manner.
C. Scope
This policy applies to all fl ags flown by the Town of Tillsonburg.
D. General
This policy shall be administered by the Clerk's Department.
This policy sha ll be referred to as the "Tillsonburg Flag Policy".
This policy comes into force and effect on the date adopted.
E. Authority
The authority for the Tillsonburg Flag Policy shall be by the approval of the Council of
the Town of Tillsonburg.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
F. Policy
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
1. General Flag Protocol
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1.1. The National Flag of Canada should be treated with dignity and respect and
should always be displayed in the position of priority and not displayed in a
position inferior to any other flag.
1.2. When two or more flags are flown together, the Canadian Flag should be on the
left as seen by spectators in front of the flags; if a number of countries are
represented, the Canadian Flag may be flown at each end of the line of flags.
1.3. When three flags are flown together, the Canadian Flag should occupy the
central position, with the next ranking flag to the left and third ranking to the
right, as seen by the spectators in front of the flags.
1.4. Where more than one flag is flown and it is impossible to hoist or lower at the
same time, the Canadian Flag should be hoisted first and lowered last.
1.5. When flags are displayed on an angle such that the centre flag is higher than the
other flags, the Canadian flag is flown in the centre.
1.6. No more than one flag shall be flown on any mast at one time.
1. 7. The National Flag of Canada must never touch the ground when being raised or
lowered.
1.8. Flags shall be maintained in good condition and repaired or replaced at any sign
of damage or major discolouration.
1.9. When a flag is no longer in a suitable condition for use, it should be destroyed in
a dignified way.
THE CORPORATION OF THE TOWN OF TILLSONBURG
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
APPROVAL DATE:
SCHEDULES
2. Flags at Half-mast
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
Page 3 of6
2.1. All flags maintained by the Town of Tillsonburg, capable of being lowered, will
be flown at half-mast as a sign of mourning. Schedule A, attached, lists all flags
maintained by the Town.
2.2. On occasions requiring a flag be flown at half-mast, all flags flown together
should also be flown at half-mast.
2.3. Flags will be flown at half-mast when the Town has been notified upon the death
of:
• The Sovereign, or a member of the Royal Family;
• The Governor General, or a former governor general;
• The Prime Minister, or a former prime minister;
• The Lieutenant Governor of Ontario or the Premier of Ontario;
• A local Member of Federal or Provincial Parliament;
• The Mayor, or a former Mayor of Tillsonburg;
• A Member of Town Council or a former member of Town Council;
• A member of Canadian Forces from the Town of Tillsonburg (born in the Town
of Tillsonburg , or has made the Town of Tillsonburg a home);
• An Emergency Medical Services (EMS) worker in the Province of Ontario, fallen
in the line of duty
2.4. Upon notice of the death of any Firefighter in the Province of Ontario, fallen in
the line of duty, the flags at the Fire Hall shall be flown at half-mast.
2.5. Each Remembrance Day, November 11th, the flags at the Cenotaph will be half-
mast at 11 :OOam, or according to the prescribed order of service.
2.6. Flags may also be flown at half-mast as a result of a significant event or
circumstance. Should such an occasion arise, the Town Clerk (or designate) will
consult with the Mayor and the CAO. A joint decision will be made by the CAO
and the Mayor as to whether any flags at Town facilities should be flown at half-
mast, and if so, the extent and duration.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
Page 4 of6
2.7. Upon notice of the death of an individual noted in above Section 2.3 or 2.4, flags
shall be flown at half-mast from the time of death notification until the morning
after the memorial service, or a week, whichever comes first.
2.8. During periods of half-mast, flags are still raised to full mast on Victoria Day and
Canada Day.
2.9. Each flag is brought to the half-mast position by raising it to the top of the mast
and immediately lowering it slowly to half-mast.
2.1 0. When half-masting has been deemed appropriate based on Section 2.3, 2.4, or
2.6 above, the Town Clerk or designate will be notified and in turn will notify the
following :
• The Senior Management Team;
• Parks and Facilities Manager;
• Town Council, and;
• Media by way of the Town website
3. Flags Raising For Awareness
3.1 . Requests for raising flags to increase public awareness will be considered, upon
request, by the Mayor and CAO for charitable, community, and ethnic groups.
Those groups wishing to fly their flag shall submit a letter of request to the Town
Clerk for approval a minimum of four weeks prior to the request date.
3.2. A charitable, community, or ethnic group flag will be flown for an appropriate
period determined by the Mayor and CAO, but not exceeding one week
3.3. The charitable, community, or ethnic group flag will be flown in place of the
Town of Tillsonburg flag at the Cenotaph. The National Flag of Canada will be
flown at all times.
THE CORPORATION OF THE TOWN OF TILLSONBURG
APPROVAL DATE:
SCHEDULES
ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
REVISION DATE:
Schedule A-Town of
Tillsonburg Flag Locations
3.4. Requests shall not be approved:
• For political parties or political organizations;
• For religious organizations or the celebration of religious events;
• If the intent is contrary to Municipal policies or by-laws;
• If the intent is to defame the integrity of Council;
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THE CORPORATION OF THE TOWN OF TILLSONBURG
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ADMINISTRATIVE POLICY
TILLSONBURG FLAG POLICY
APPROVAL DATE: REVISION DATE: Page 6 of 6
SCHEDULES Schedule A-Town of
Tillsonburg Flag Locations
Schedule A-Town of Tillson burg Flag Locations
LOCATION FLAG RESPONSIBILITY CHANGE METHOD
South Broadway Park Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Tillson burg PRS Key or rope
Cenotaph Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Tillson burg PRS Key or rope
Veteran's Walkway Canada PRS Key or rope
Union Jack PRS Key or rope
Ontario PRS Key or rope
Annandale NHS Canada PRS Key or rope
Community Centre S Canada PRS Key or rope
Community Centre N Canada PRS Key or rope
Fire Hall Canada Fire Key or rope
Tillson burg Fire Key or rope
Airport Canada Airport Key or rope
Tillson burg Airport Key or rope
Ontario Airport Key or rope
Customer Service Canada Public Works Hydro truck
Operations Canada Public Works Ladder
Library Canada PRS Hydro truck
Cemetery Canada PRS Hydro truck
Canada PRS Hydro truck