151126 Budget Council MIN
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Tricia Smith, Deputy Clerk Darrell Eddington, Director of Finance
Rick Cox, Director of Recreation, Culture and Park Services Kevin DeLeebeck, Director of Operations
Jeff Smith, Fire Chief
Regrets:
Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of November 26, 2015, be adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Thursday, November 26, 2015
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes 2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Adam declared a pecuniary in item 9.1 – 2016 Budget Request by the Tillsonburg
& District Multi Service Centre, as he is an employee at the centre.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes from the Meeting of November 16, 2015
Minutes, November 16, 2015
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of November 16, 2015, be approved.
Carried
6. Information
6.1. 2016 Budget Consolidated Summary
Budget Summary - Consolidated
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the 2016 Budget Consolidated Summary be received as information.
Carried
7. Departmental Business Plans & Budgets
7.1. Recreation, Culture and Parks Budget and Business Plan
Recreation, Culture, Parks - BP & Budgets
RCP 15-50 - White Paper on Facility Rental Rate Comparisons for 2016
RCP 15-50 - ATT 01 - Rates Comparison 2015-2016
2015 Board and Fence advertising report
Director of Recreation, Culture & Parks to change the timing of the concept design
process for the rehabilitation of the Community Centre to the first half of 2016 and
identify if this project is eligible for development charges.
To include the implementation of a 24-hour membership access card in the Recreation,
Culture & Parks concept design process.
To update the Business Plan on the financial impact of the Cultural Improvement
Alliance for the 2016 budget report back on the continuance of the project.
To provide a Business Case to Council on costing options for Recreation Software.
Council Meeting – Minutes 3
To provide a report to Council on expenses paid to date for the Carroll Trail and include
past practices for approvals and certification from engineers.
Staff to provide a report to Council outlining municipal projects other than trails which
utilize Gas Tax Funding and include a list of eligible projects.
To review the Site Plan Agreement for the Oak Park and Victoria Wood Subdivision
to determine if funds were collected for parkland in- lieu-of-taxes.
Councillor Adam left the meeting at 10:55 a.m.
Mayor Molnar turned the chair over to Deputy Mayor Beres and left the meeting at 11:20 a.m.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Recreation, Culture and Parks Budget and Business Plan be received as
information.
Carried
Motion: Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council directs the Recreation & Parks Advisory Committee to review the
placement of revenue-generating signs at parks and recreation facilities and provide
their recommendations to Council.
Carried
8. Finance
8.1. Report FIN 15-51 OMPF
FIN 15-51 OMPF
2016 OMPF Heads of Council
OMPF 2016 Allocation Notice - Tillsonburg T - 3204
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 15-51 OMPF as information.
Carried
8.2. FIN 15-42 OPP Building Assessment Class Change
FIN 15-42 OPP Building Assessment Class Change
Council Meeting – Minutes 4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN 15-42 OPP Building Assessment Class Change as
information.
Carried
CAO to report back to Council regarding changes to the OPP Building Assessment
Class Change provided by MPAC.
8.3. FIN 15-48 Scoring Matrix
FIN 15-48 Scoring Matrix
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 15-48 Scoring Matrix as information.
Carried
8.4. FIN 15-49 Town of Tillsonburg Ground Lease Agreements
FIN 15-49 Town of Tillsonburg Ground Lease Agreements
FIN 15-04 Town of Tillsonburg Ground Lease Agreements
TOWN GROUND LEASE 1979 - Arcturus Realty Corp
TOWN AMENDMENT GROUND LEASE NOV 1994
TOWN AMENDING AGREEMENT FEB 2004
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 15-49 Town of Tillsonburg Ground Lease
Agreements as information.
Carried
8.5. Report FIN 15-50 Special Projects
FIN 15-50 Special Projects
Special Projects
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 15-50 Special Projects as information.
Carried
Council took a Lunch Break at 11:55 a.m.
Council resumed at 1:00 p.m.
Council Meeting – Minutes 5
Councillor Adam joined the meeting at 1 p.m.
Mayor Molnar joined the meeting at 1 p.m. and resumed the Chair.
9. Budget Requests (1 p.m.)
Limited to 15 minutes each
9.1. 2016 Budget Requests
FIN 15-45 2015 Budget Requests
Heritage, Beautification and Cemetery Advisory Committee
BIA Business Plan 2016 and Presentation to Town Council
Big Brothers Big Sisters Of Ingersoll, Tillsonburg and Area
Tillsonburg Station Arts Centre
YFC Youth Unlimited Tillsonburg
Tillsonburg & District Multi Service Centre
Tillsonburg Turtlefest
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Heritage, Beautification & Cemetery Advisory Committee in the amount of $5,000;
The Business Improvement Area in the amount of $25,000;
The Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area in the amount of $3,500;
The Tillsonburg Station Arts Centre in the amount of $35,000;
The YFC/Youth Unlimited - Tillsonburg in the amount of $2,000;
The Tillsonburg & District Multi-Service Centre in the amount of $10,000;
The Tillsonburg Turtlefest in the amount of $10,000;
The Tillsonburg District Chamber of Commerce in the amount of $4,000.
Motion to Amend Main Motion:
Moved By: Deputy Mayor Beres Seconded: Councillor Hayes
THAT the budget request from the Tillsonburg & District Multi Service Centre be
separated from the main motion and that it be dealt with separately.
Carried
The Main Motion has been withdrawn by the Mover Councillor Stephenson.
Council Meeting – Minutes 6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Heritage, Beautification & Cemetery Advisory Committee in the amount of $5,000.
Defeated
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Business Improvement Area in the amount of $25,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area in the amount of $3,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Tillsonburg Station Arts Centre in the amount of $35,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The YFC/Youth Unlimited - Tillsonburg in the amount of $2,000.
Carried
Councillor Adam left the meeting at 2:30 p.m. and re-joined the meeting at 2:35 p.m.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg & District Multi-Service Centre in the amount of $10,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Turtlefest in the amount of $10,000.
Carried
Council Meeting – Minutes 7
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Chamber of Commerce in the amount of $4,000.
Carried
Director of Recreation, Culture & Parks to review the Tillsonburg Station Arts Centre
agreement as part of the 2016 Business Plan.
Staff to report back to Council on the direction provided in the Council Minutes for the
2015 New Year’s Eve fireworks.
Moved By: Councillor Stephenson Seconded By: Councillor Rosehart
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Canada Day Fireworks in the amount of $5,000.
Carried
10. Council Budget Discussions
11. By-Laws from the Meeting of November 26, 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT By-Law 3972, To confirm the proceedings of Council at its meeting held on the 26th
day of November, 2015, be read for a first, second and third and final reading, and the
Mayor and Deputy Clerk, be and are hereby authorized to sign the same, and place the
Corporate seal thereunto.
Carried
12. Adjournment
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of November 26, 2015, be adjourned at 3:52 p.m.
Carried