151202 Budget Council MIN
1. Call to Order
The meeting was called to order at 9:04 a.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of December 2, 2015, be adopted.
Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof
There was no disclosure of pecuniary interest declared
4. Adoption of Council Minutes of Previous Meeting
4.1. Minutes from the Meeting of November 26, 2015
Minutes, November 26, 2015
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of November 26, 2015, be approved.
Carried
5. Information
5.1. FIN 15-52 2016 Updated Draft Budget
Budget Summary - Consolidated
FIN 15-52 2016 Updated Draft Budget
2016 Business Plan and Budget 120215
2016 Budget Revisions
The Director of Finance provided an overview of the revisions to the budget.
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Wednesday, December 02, 2015
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda 2
Operating Budget
Discussion took place regarding community grant requests and to ensure that all grant
requests are listed in the budget.
Discussion took place regarding cultural grant requests that are distributed through the
Cultural Advisory Committee.
Staff to draft a policy for the Cultural Advisory Committee to distribute those funds
throughout the year without bringing to Council each time.
A report would be provided on a yearly basis.
Council has requested that for the 2017 budget to identify individual grants that are
routinely provided to community groups such as the Kiwanis parade, fireworks etc., as a
separate line item rather than containing in Community grants under the Cultural
Advisory Committee.
To identify the requirement to taxation on the 2016 budget revisions sheet.
Staff reported on the Transfer Station increased costs for 2016.
Staff to identify in the 2016 Business Plan objectives related to the Transfer Station.
MPAC growth numbers will be out next week which will likely reduce the impact to
taxation.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 15-52 2016 Updated Draft Budget as information.
Carried
6. Council Budget Discussions
FTE charts
To provide Council with the total salary budget projection and variance for 2016.
Council has requested an FTE chart which includes 2015 and 2016 FTE’s.
Council Meeting – Agenda 3
Council took a recess at 10:31 a.m.
Council resumed at 10:54 a.m.
Council reviewed each department’s business plan to determine potential cuts.
Council reviewed the IT connectivity for the Cemetery office.
Staff to review other solutions for this issue.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the $10,000 be removed for the IT Cemetery Connectivity tower.
Carried
Customer Service
Staff to provide a report to Council in Q2 or Q3 to determine where customer service is
going in terms of efficiency, are they bringing value to the community, what exactly is
customer service for Tillsonburg.
Bring a financial model that does not impact the taxpayer which allows servicing the
community for extended hours and possibly on Saturdays.
Cost of Living increase
The County of Oxford has set the cost of living at 1.5%
A Compensation Review is included in the budget for 2016.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the 2016 cost of living for human resources be set at 1% increase.
Defeated
Building/Planning fee study
To be completed in 2016 with an attempt to set fees based on cost recovery.
Staff to provide the last time one of these studies have been completed.
Council called a recess at 12:00 noon
Council resumed at 12:32 p.m.
Council Meeting – Agenda 4
Riverview subdivision reconstruction
Funding has been applied for through the Province (OCIF) – if successful there will be less
impact on the budget as 90% of the costs will be funded – the funding will be announced at
the Ontario Good Roads Association (OGRA) Conference in February.
There is also an application under the SCF funding for Newell Road which is 1/3 funded if
successful. This will impact the 2017 budget.
Parking
Staff to identify Municipal land used for parking in the downtown core.
Accessibility for the Built Environment Upgrades Program for audible signal lights
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT $45,000 be removed to install audible traffic lights.
Carried
Council discussed the Corridor Management Initiatives in the amount of $40,000.
This would be to provide a safer school crossing on Quarterline Road for the new school.
Staff to look at Broadway to also ensure safe crossing at that location.
Crossings on Broadway would have to be done by a third party application to the MTO.
Those costs are not known.
The report would be brought forward regarding a project on Broadway from Concession
Street to North Street.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT $40,000 be removed from taxation and receive a full report before the project is
started and further discussion on funding the project by debenture.
Carried
King’s Highway connecting link Reconstruction
Discussion took place regarding the funding model for the King’s Highway connecting link
reconstruction from North St to the Town limits.
It was suggested that 15% net of engineering costs from taxation and the balance from
other sources.
Submission for funding is separate from the decision to move forward with the project.
Council Meeting – Agenda 5
If the funding application is successful then the amount received would be provided to
reserves.
Currently the province is prioritising bridge projects from road projects.
The needs study indicated that this will be required to be done within 1 to 5 years.
The costs would likely be increased in the future.
Airport Unit # 202 – 1999 Rotary Wing Mower attachment
The cost for the attachment is $25,000.
Staff to review contracting this service out.
Staff to provide a report to Council on the cost to maintaining our own equipment compared
to that of contracting the service out.
To look at using other equipment in the meantime until a report is brought back to Council.
Transfer station and waste management
Operational budget increase to solid waste of $32,000, which will be phased in over the next
two years, therefore there will be a $16,000 hit each year.
There have been staff reductions at the transfer station to mitigate these costs.
A report will be provided to Council regarding how to manage the transfer station.
There will be public consultation regarding those changes.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Staff investigate the cost of installing audible traffic lights on Broadway in front on the
Library;
AND THAT Staff provide a report to Council at the first meeting of February.
Carried
Firefighter contract
The contract has still not yet been settled.
Staff will provide an In Camera report to Council in the new year.
Council to provide the Clerk and CAO with questions for the in camera agenda.
Airport Strategic Planning Committee
A report will be provided to Council in the near future regarding that process.
Council Meeting – Agenda 6
Live Fire Training Simulator
Fire to look at working with neighbouring municipalities for the use of the fire simulator and
partnering with those costs.
It an anticipated that there would be revenue from training neighbouring Municipalities.
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Live Fire Training Simulator be removed from the budget until a further report has
been received by Council.
Defeated
Staff to provide a report and business plan to Council prior to the purchase of the Live Fire
Training Simulator.
The report to include sponsorships, partnerships, staffing etc.
Community Improvement Plan
Staff to provide a report to Council on more specifics of the draft revised plan.
Airport Infrastructure
There will be an increase to install a transformer to allow proper power capacity to the
airport.
To look at this infrastructure in Q1 – Staff to define a new relationship with the municipality
to ensure long term sustainability.
Staff to provide a report to Council regarding a strategy for the wood lot at the airport.
Kiwanis Coronation Park
Council discussed installing the new pavilions at Kiwanis Coronation Park at a cost of
$80,000.
There is currently an approved DC to provide an additional pavilion which is the reason for
two pavilions in the budget.
Staff are looking at providing some sort of a washroom facility at the new pavilion.
To determine if there is support from the Kiwanis for a contribution to the project.
Staff to provide a report to Council regarding this project prior to it moving forward, this will
include parking at the location.
Council Meeting – Agenda 7
Carroll Trail
Staff to provide a report to Council on the costs to date to repair the Carroll Trail.
Taxation on Municipal Buildings
The CAO has raised a concern with MPAC about taxing a municipal building where a
municipal service is being done in the building, such as the OPP office and the Elliott
Fairbairn building.
Staff to continue to monitor this issue.
Cultural Improvement Alliance
Discussion took place regarding the future success of the Cultural Improvement Alliance
and the project continuing past the timeline of March 31, 2016.
To determine if the value provided will continue once this group no longer exists.
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT the additional $13,500 proposed by the Director of Recreation, Culture & Parks to
continue the work of the Cultural Improvement Alliance beyond the scope of the initial
project timeline be removed from the 2016 budget.
Carried
Staff to schedule a budget meeting for next week.
Council to provide the Clerk with any notice of motions regarding the budget prior to the
agenda being published.
7. By-Laws from the Meeting of December 2, 2015
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT By-Law 3973, To confirm the proceedings of Council at its meeting held on the 2nd
day of December, 2015, be read for a first, second and third and final reading and that the
Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
Council Meeting – Agenda 8
8. Adjournment
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the Council Meeting of December 2, 2015, be adjourned at 4:00 p.m.
Carried
Table of Contents
Agenda 2
Minutes, November 26, 2015
Minutes, November 26, 2015 4
FIN 15-52 2016 Updated Draft Budget
Budget Summary - Consolidated 11
FIN 15-52 2016 Updated Draft Budget 14
2016 Business Plan and Budget 120215 15
2016 Budget Revisions 20
By-Law 3973, To confirm the proceedings
By-Law 3973 21
1
1.Call to Order
2.Adoption of Agenda
Proposed Resolution #1
THAT the Agenda as prepared for the Council meeting of December 2, 2015, be adopted.
3.Moment of Silence
4.Disclosures of Pecuniary Interest and the General Nature Thereof
5.Adoption of Council Minutes of Previous Meeting
5.1. Minutes from the Meeting of November 26, 2015
Minutes, November 26, 2015
Proposed Resolution #2
THAT the Minutes of the Council Meeting of November 26, 2015, be approved.
6. Information
6.1. FIN 15-52 2016 Updated Draft Budget
Budget Summary - Consolidated
FIN 15-52 2016 Updated Draft Budget
2016 Business Plan and Budget 120215
2016 Budget Revisions
Proposed Resolution #3
THAT Council receives Report FIN 15-52 2016 Updated Draft Budget as information.
7.Council Budget Discussions
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Wednesday, December 02, 2015
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
2
Council Meeting – Agenda 2
8. By-Laws from the Meeting of December 2, 2015
Proposed Resolution #4
THAT By-Law 3973, To confirm the proceedings of Council at its meeting held on the 2nd
day of December, 2015, be read for a first, second and third and final reading and that the
Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
9. Adjournment
Proposed Resolution #5
THAT the Council Meeting of December 2, 2015, be adjourned at _____ p.m.
3
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Tricia Smith, Deputy Clerk Darrell Eddington, Director of Finance
Rick Cox, Director of Recreation, Culture and Park Services Kevin DeLeebeck, Director of Operations
Jeff Smith, Fire Chief
Regrets:
Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of November 26, 2015, be adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Thursday, November 26, 2015
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
4
Council Meeting – Agenda 2
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Adam declared a pecuniary in item 9.1 – 2016 Budget Request by the Tillsonburg
& District Multi Service Centre, as he is an employee at the centre.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes from the Meeting of November 16, 2015
Minutes, November 16, 2015
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of November 16, 2015, be approved.
Carried
6. Information
6.1. 2016 Budget Consolidated Summary
Budget Summary - Consolidated
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the 2016 Budget Consolidated Summary be received as information.
Carried
7. Departmental Business Plans & Budgets
7.1. Recreation, Culture and Parks Budget and Business Plan
Recreation, Culture, Parks - BP & Budgets
RCP 15-50 - White Paper on Facility Rental Rate Comparisons for 2016
RCP 15-50 - ATT 01 - Rates Comparison 2015-2016
2015 Board and Fence advertising report
Director of Recreation, Culture & Parks to change the timing of the concept design
process for the rehabilitation of the Community Centre to the first half of 2016 and
identify if this project is eligible for development charges.
To include the implementation of a 24-hour membership access card in the Recreation,
Culture & Parks concept design process.
To update the Business Plan on the financial impact of the Cultural Improvement
Alliance for the 2016 budget report back on the continuance of the project.
To provide a Business Case to Council on costing options for Recreation Software.
5
Council Meeting – Agenda 3
To provide a report to Council on expenses paid to date for the Carroll Trail and include
past practices for approvals and certification from engineers.
Staff to provide a report to Council outlining municipal projects other than trails which
utilize Gas Tax Funding and include a list of eligible projects.
To review the Site Plan Agreement for the Oak Park and Victoria Wood Subdivision
to determine if funds were collected for parkland in- lieu-of-taxes.
Councillor Adam left the meeting at 10:55 a.m.
Mayor Molnar turned the chair over to Deputy Mayor Beres and left the meeting at 11:20 a.m.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Recreation, Culture and Parks Budget and Business Plan be received as
information.
Carried
Motion: Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council directs the Recreation & Parks Advisory Committee to review the
placement of revenue-generating signs at parks and recreation facilities and provide
their recommendations to Council.
Carried
8. Finance
8.1. Report FIN 15-51 OMPF
FIN 15-51 OMPF
2016 OMPF Heads of Council
OMPF 2016 Allocation Notice - Tillsonburg T - 3204
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 15-51 OMPF as information.
Carried
8.2. FIN 15-42 OPP Building Assessment Class Change
FIN 15-42 OPP Building Assessment Class Change
6
Council Meeting – Agenda 4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN 15-42 OPP Building Assessment Class Change as
information.
Carried
CAO to report back to Council regarding changes to the OPP Building Assessment
Class Change provided by MPAC.
8.3. FIN 15-48 Scoring Matrix
FIN 15-48 Scoring Matrix
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 15-48 Scoring Matrix as information.
Carried
8.4. FIN 15-49 Town of Tillsonburg Ground Lease Agreements
FIN 15-49 Town of Tillsonburg Ground Lease Agreements
FIN 15-04 Town of Tillsonburg Ground Lease Agreements
TOWN GROUND LEASE 1979 - Arcturus Realty Corp
TOWN AMENDMENT GROUND LEASE NOV 1994
TOWN AMENDING AGREEMENT FEB 2004
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 15-49 Town of Tillsonburg Ground Lease
Agreements as information.
Carried
8.5. Report FIN 15-50 Special Projects
FIN 15-50 Special Projects
Special Projects
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report FIN 15-50 Special Projects as information.
Carried
Council took a Lunch Break at 11:55 a.m.
Council resumed at 1:00 p.m.
7
Council Meeting – Agenda 5
Councillor Adam joined the meeting at 1 p.m.
Mayor Molnar joined the meeting at 1 p.m. and resumed the Chair.
9. Budget Requests (1 p.m.)
Limited to 15 minutes each
9.1. 2016 Budget Requests
FIN 15-45 2015 Budget Requests
Heritage, Beautification and Cemetery Advisory Committee
BIA Business Plan 2016 and Presentation to Town Council
Big Brothers Big Sisters Of Ingersoll, Tillsonburg and Area
Tillsonburg Station Arts Centre
YFC Youth Unlimited Tillsonburg
Tillsonburg & District Multi Service Centre
Tillsonburg Turtlefest
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Heritage, Beautification & Cemetery Advisory Committee in the amount of $5,000;
The Business Improvement Area in the amount of $25,000;
The Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area in the amount of $3,500;
The Tillsonburg Station Arts Centre in the amount of $35,000;
The YFC/Youth Unlimited - Tillsonburg in the amount of $2,000;
The Tillsonburg & District Multi-Service Centre in the amount of $10,000;
The Tillsonburg Turtlefest in the amount of $10,000;
The Tillsonburg District Chamber of Commerce in the amount of $4,000.
Motion to Amend Main Motion:
Moved By: Deputy Mayor Beres Seconded: Councillor Hayes
THAT the budget request from the Tillsonburg & District Multi Service Centre be
separated from the main motion and that it be dealt with separately.
Carried
The Main Motion has been withdrawn by the Mover Councillor Stephenson.
8
Council Meeting – Agenda 6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Heritage, Beautification & Cemetery Advisory Committee in the amount of $5,000.
Defeated
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Business Improvement Area in the amount of $25,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Big Brothers Big Sisters of Ingersoll, Tillsonburg and Area in the amount of $3,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The Tillsonburg Station Arts Centre in the amount of $35,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget requests be included in the 2016 budget:
The YFC/Youth Unlimited - Tillsonburg in the amount of $2,000.
Carried
Councillor Adam left the meeting at 2:30 p.m. and re-joined the meeting at 2:35 p.m.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg & District Multi-Service Centre in the amount of $10,000.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Turtlefest in the amount of $10,000.
Carried
9
Council Meeting – Agenda 7
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Chamber of Commerce in the amount of $4,000.
Carried
Director of Recreation, Culture & Parks to review the Tillsonburg Station Arts Centre
agreement as part of the 2016 Business Plan.
Staff to report back to Council on the direction provided in the Council Minutes for the
2015 New Year’s Eve fireworks.
Moved By: Councillor Stephenson Seconded By: Councillor Rosehart
THAT Council receives the following budget request be included in the 2016 budget:
The Tillsonburg Canada Day Fireworks in the amount of $5,000.
Carried
10. Council Budget Discussions
11. By-Laws from the Meeting of November 26, 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT By-Law 3972, To confirm the proceedings of Council at its meeting held on the 26th
day of November, 2015, be read for a first, second and third and final reading, and the
Mayor and Deputy Clerk, be and are hereby authorized to sign the same, and place the
Corporate seal thereunto.
Carried
12. Adjournment
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of November 26, 2015, be adjourned at 3:52 p.m.
Carried
10
Taxation Requirements
Council100 287,200 284,583 325,700 38,500 13.41%
Finance110 2,066,400 2,110,788 2,034,400 (32,000)(1.55%)
CSC120 (96,600)(110,981)3,300 99,900 (103.42%)
Fleet130 (262,000)(204,325)(299,800)(37,800)14.43%
Hyd145 (261,500)(272,136)(270,200)(8,700)3.33%
Fire150 1,227,300 1,167,402 1,170,800 (56,500)(4.60%)
Police160 2,918,100 2,917,055 2,833,100 (85,000)(2.91%)
Conserv170 8,400 5,727 (8,400)(100.00%)
Protection180 219,000 220,215 215,200 (3,800)(1.74%)
Building190 59,900 58,999 97,900 38,000 63.44%
Op Admin200 219,200 219,200
Engineering210 415,500 375,122 313,900 (101,600)(24.45%)
Roads220 1,618,300 1,567,160 1,867,500 249,200 15.40%
Winter Mtce225 482,000 496,313 510,600 28,600 5.93%
Parking230 3 (1,000)(1,000)
Streetlights235 304,400 296,614 305,100 700 0.23%
Airport240 92,400 38,368 110,700 18,300 19.81%
Storm Sewers260 308,600 289,894 195,900 (112,700)(36.52%)
Solid Waste & Recycling280 129,900 142,999 202,000 72,100 55.50%
Cem300 134,300 195,166 222,100 87,800 65.38%
Parks450 575,900 552,852 561,400 (14,500)(2.52%)
Rec - Programs460 268,100 255,147 300,300 32,200 12.01%
Rec - Bldg Mtce465 2,045,300 2,069,288 2,154,000 108,700 5.31%
EFC467 (27,500)(29,338)(32,400)(4,900)17.82%
Museum475 289,200 295,622 292,800 3,600 1.24%
DCS500 81,500 81,571 91,400 9,900 12.15%
EcDev505 293,900 315,561 339,900 46,000 15.65%
Municipal - Taxes600 (98,000)(13,181,021)(100,000)(2,000)2.04%
Total Taxation Requirements 13,080,000 (61,352)13,663,800 583,800 4.46%
Operating
Council100 287,200 284,583 325,700 38,500 13.41%
Finance110 1,926,100 1,974,390 1,854,400 (71,700)(3.72%)
CSC120 (96,600)(110,981)3,300 99,900 (103.42%)
Fleet130 (262,000)(204,324)(299,800)(37,800)14.43%
Hyd145 (261,500)(272,136)(270,200)(8,700)3.33%
Fire150 1,128,600 1,070,348 1,110,300 (18,300)(1.62%)
Police160 2,901,200 2,900,155 2,833,100 (68,100)(2.35%)
Conserv170 8,400 5,727 (8,400)(100.00%)
Protection180 212,000 213,215 215,200 3,200 1.51%
Building190 59,900 58,999 97,900 38,000 63.44%
Op Admin200 219,200 219,200
Engineering210 373,900 333,522 273,900 (100,000)(26.75%)
Roads220 1,488,400 1,435,953 1,522,900 34,500 2.32%
2015
Budget
2015
Projection
2016
Budget
Variance
$
Variance
%
2016 Financial Plan
Run Date: 27/11/15 1:09 PM
11
Winter Mtce225 482,000 496,313 510,600 28,600 5.93%
Parking230 (33,000)(26,884)(36,400)(3,400)10.30%
Streetlights235 304,400 283,318 305,100 700 0.23%
Airport240 92,300 38,368 75,700 (16,600)(17.98%)
Storm Sewers260 136,600 117,894 125,900 (10,700)(7.83%)
Solid Waste & Recycling280 129,900 142,999 152,000 22,100 17.01%
Cem300 90,200 146,557 190,000 99,800 110.64%
Parks450 443,900 421,352 414,500 (29,400)(6.62%)
Rec - Programs460 243,100 230,191 275,300 32,200 13.25%
Rec - Bldg Mtce465 2,002,300 2,025,012 2,098,000 95,700 4.78%
EFC467 (27,500)(29,338)(32,400)(4,900)17.82%
Museum475 264,200 271,622 277,800 13,600 5.15%
DCS500 81,500 81,571 91,400 9,900 12.15%
EcDev505 293,900 315,561 339,900 46,000 15.65%
Municipal - Taxes600 (98,000)(13,181,021)(100,000)(2,000)2.04%
Total Operating 12,171,400 (977,034)12,573,300 401,900 3.30%
Capital
Finance110 140,300 136,398 180,000 39,700 28.30%
CSC120
Fleet130 (1)
Hyd145
Fire150 98,700 97,054 60,500 (38,200)(38.70%)
Police160 16,900 16,900 (16,900)(100.00%)
Protection180 7,000 7,000 (7,000)(100.00%)
Engineering210 41,600 41,600 40,000 (1,600)(3.85%)
Roads220 129,900 131,207 344,600 214,700 165.28%
Parking230 33,000 26,887 35,400 2,400 7.27%
Streetlights235 13,296
Airport240 100 35,000 34,900 34,900.00%
Storm Sewers260 172,000 172,000 70,000 (102,000)(59.30%)
Solid Waste & Recycling280 50,000 50,000
Cem300 44,100 48,609 32,100 (12,000)(27.21%)
Parks450 132,000 131,500 146,900 14,900 11.29%
Rec - Programs460 25,000 24,956 25,000
Rec - Bldg Mtce465 43,000 44,276 56,000 13,000 30.23%
EFC467
Museum475 25,000 24,000 15,000 (10,000)(40.00%)
DCS500
EcDev505
Total Capital 908,600 915,682 1,090,500 181,900 20.02%
2015
Budget
2015
Projection
2016
Budget
Variance
$
Variance
%
2016 Financial Plan
Run Date: 27/11/15 1:09 PM
12
2015 Sub-Total Total 2016 Sub-Total Total
Budget Budget
REVENUES
Operating (18,888,600) (18,761,400)
Capital (6,295,600) (3,503,800)
LESS:
Transfer from other funds 3,260,800 1,138,400
Proceeds on debenture issue 1,722,000 949,800
TOTAL REVENUE (20,201,400) (20,177,000)
EXPENSES
Operating 18,748,600 18,621,400
Non-Tangible Capital 308,300 394,600
Capital 5,987,300 3,109,200
LESS:- -
Transfer to other funds (418,600) (512,000)
Capital Expenses (5,987,300) (3,109,200)
Debt Principal payments (1,352,400) (915,200)
TOTAL EXPENSES 17,285,900 17,588,800
ANNUAL SURPLUS: before exclusions (2,915,500) (2,588,200)
EXCLUSIONS:
Amortization of TCA 2,417,484 2,339,700
Post Employment Benefits - -
Solid Waste Landfill Closure and Post-Closures - -
TOTAL EXCLUSIONS 2,417,484 2,339,700
ANNUAL SURPLUS: after exclusions (498,016) (248,500)
Note: Does not include BIA, THI
H:\Finance\Financial Plans\2016\2016 Council Presentation\PSAB 3150 Reconciliation- 2016.xlsx 27/11/201513
1
CAO
STAFF REPORT
Title: 2016 Updated Draft Budget
Report No.: FIN 15-52
Author: Darrell Eddington
Meeting Type: COUNCIL MEETING
Council/Committee Date: December 2, 2015
Attachments: 2016 BUDGET AND BUSINESS PLANS; 2016 BUDGET REVISIONS
RECOMMENDATION
THAT Council receive Report FIN 15-52 2016 Updated Draft Budget as information.
EXECUTIVE SUMMARY
Council and Staff have met and reviewed the 2016 Draft Budget on November 10th, 16th, and
26th. Over the span of these meetings, adjustments to the budget were identified and have now
been reflected in Draft Budget.
The 2016 Draft Budget is currently at an overall increase of $583,800, 4.46% or a maximum budgeted cost of $81per household. This is comprised of an operating draft budget increase of $401,900 or 3.07% and a capital draft budget increase of $181,900 or 1.39% in the overall
requirement from taxation.
The two attachments summarize the current budget status as well as the changes made to
update the 2016 budget. In addition, the PSAB reconciliation is reported as information. This reconciliation restates the budget from a cash basis by adjusting for non-cash items such as
debt principal payments, capital purchases, amortization and reserves.
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2016 Budget Revisions - Council
Community Grants Revised Current (Savings)/Additions
Multi-Service Centre 10,000$
Turtlefest 10,000
Big Brothers 3,000
Station Arts 35,000
Youth for Christ 2,000
Christmasfest 4,000
Special Awards 300
Cultural 10,000
Total Community Grants 74,300$ 81,000$ (6,700)$
Fireworks- Council Special events 5,000 - 5,000
OPP Rent Revenue adjustment 298,000 305,500 7,500
FT Labour net increase - Final rates 6,929,800 6,928,200 1,600
BIA Façade 25,000 15,000 10,000
Finance Interest revenue 11,000 2,000 (9,000)
Increased OMPF Grant 153,600 95,100 (58,500)
Police Service Board net levy 8,500 9,100 (600)
Increased EFC Net rent 87,500 70,000 (17,500)
Consolidated net revisions (68,200)$
H:\Finance\Financial Plans\2016\2016 Business Support\2016 Budget Revisions
11/27/15 20
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3973
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 2nd
day of December, 2015
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on December 2, 2015, with respect to every report, motion, by-law, or other action passed
and taken by the Council, including the exercise of natural person powers, are hereby
adopted, ratified and confirmed as if all such proceedings were expressly embodied in this
or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and Clerk are authorized and directed to execute all documents necessary in
that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 2nd DAY OF DECEMBER, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 2nd DAY OF DECEMBER, 2015.
________________________________
MAYOR – Stephen Molnar
________________________________
CLERK – Donna Wilson
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