4093 ATT01 - Service Agreement Tillsonburg District Craft GuildSERVICE AGREEMENT
BETWEEN
The Corporation of the Town of Tillsonburg
hereinafter referred to as the "Town)
and -
Tillsonburg District Craft Guild (operating as: Station Arts Centre)
hereinafter referred to as the "TDCG")
Dated January 1, 2017
WHEREAS the TDCG and the Town wish to enter into this service agreement to have the
TDCG perform the tourism services described herein accordance with the terms of this
Agreement.
Now therefore in consideration of the mutual covenants of the parties set forth in this Agreement
and other good and valuable consideration, the TDCG and the Town agree as follows:
1. PURPOSE
The purpose of this Agreement is to continue and expand a framework of cooperation between
the Town and the TDCG for the provision of tourism services in the Town of Tillsonburg to the
benefit of both its residents and visitors.
2. STATEMENT OF BENEFITS
The benefits to the Town include:
1. The provision of an additional tourism information centre that offers a higher profile
location adjacent to Broadway and within the Downtown core;
2. The provision of tourism information and amenities to the general public and visitors to
the Town through a tourism reception person that provides information and assistance;
3. The provision of a tourism coordinator function to ensure effective liaison between local
tourism initiatives/events and Tourism Oxford as well as other regional marketing
initiatives; and
4. The maintenance of an existing heritage building;
The benefits to TDCG includes:
1. Financial support to provide the tourism information and services.
3. RESPONSIBILITIES
The Town shall:
1. Pay to the Guild the sum of $35,000 for a period of one year commencing January 1,
2017 and extending to December 31, 2017. Payment will be made subsequent to the
approval of the Town's annual budget; and
The TDCG shall:
1. Provide tourism information and amenities to the general public and visitors during
regular business hours; namely, Monday to Friday from 9am-4pm and Saturdays from
9am-2pm and with extended Saturday hours during the months of May to September of
9am-4pm with the exception of Statutory Holidays;
2. Provide staff support for above through any combination of full-time, part-time and
volunteer staff.
3. Maintain program support for existing events as follows:
a. Down Home Christmas Craft Show
b. Oxford Studio Tour
c. Canada Day Pancake Breakfast
d. Turtlefest
e. Help Portrait
f. Week of Remembrance
g. Creative Imagination Festival
4. Maintain liaison role with Tourism Oxford through promoting local & cultural initiatives.
5. Maintain the 41 Bridge St. W. property including:
a. Payment of operating and maintenance costs of all utilities such as water and
sanitary services, electricity, heating, cooling, phone and internet service, etc.
b. Maintain the caboose displayed at 41 Bridge St. W. parkette west of the Station
c. Insurance for the property contents and inside use liability & Town of Tillsonburg
named as an additional insured.
d. Appropriate planning for long-term capital projects.
e. Provide annual reports to the Town.
Notwithstanding above, should any of the above events cause undue financial distress, the
TDCG shall have the right to review the provision of these programs in consultation with the
Town.
4. PROGRAM EXPANSION
To facilitate the provision of tourism services for the Town, programming must be kept current.
As such the Guild shall assist with new events or expand current events, namely:
1. Turtlefest
2. Creative Imaginations Festival
3. Other initiatives as proposed and considered by the TDCG board and community
partners
4. Liaise with Tourism Oxford and other tourism and community groups to develop new
initiatives and approaches, i.e. cooperative marketing opportunities, etc.
5. AMENDMENT
Amendments within the scope of the instrument shall be made by the issuance of a written
modification, signed and dated by all parties, prior to any changes being performed and by
mutual consent of the parties. Returned email confirmation by the signing parties is also an
acceptable form of amendment should the matter be time sensitive in nature.
6. PARTICIPATION IN SIMILAR ACTIVITIES
This instrument in no way restricts the TOWN from participating in similar activities with other
public or private agencies, organizations, and individuals.
7. EFFECTIVE DATE
This Service Agreement is effective upon signature of the parties and will remain in effect until
December 31, 2017 or until terminated as provided for under Section 8.
8. TERMINATION
This Service Agreement may be terminated by either party at any time by 60 days notice,
delivered in writing to the addresses provided in Section 9 below.
9. NOTICES
All notices, requests, directions or other communications ("Notices") required or permitted
herein will be in writing and will be delivered to the parties hereto respectively as follows:
If to the Town of Tillsonburg:
The Corporation of the Town of Tillsonburg
200 Broadway, 2nd Floor
Tillsonburg, ON N4G 5A7
t)519 -688-3009 ext 3224
f)519-842-9431
Attn: Clerk
If to the TDCG
Tillsonburg District Craft Guild
41 Bridge St. W.
Tillsonburg ON N4G 5P2
Tel: 519-842-6151
IN WITNESS WHEREOF the duly authorized officers of the pave executed this
Agreement as of the date first written.
The Corporation of the Town of Tillsonbu
Tillsonburg District Craft Guild
oy.
Name: Stephen Molnar
i Title: Mayor of Tillsonburg
By: t
Name: Donna Wilson
Title: Clerk
Date: AT-
I/we have authority to bind the Corporation.
By: .
Nam his Jezovnik
Title: residenntt of the Board of Directors
Date:
I have authority to bind the TDCG