190107 Budget MIN 1
MINUTES
Monday, January 7, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Molnar
Councillor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Staff: David Calder, CAO
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
Amelia Jaggard, Legislative Services Coordinator
Regrets: Donna Wilson, Town Clerk
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1. Call to Order
The meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Monday,
January 7, 2019, be adopted.
Carried
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3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
4. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Minutes of the Council Budget Meeting of Monday, December 17,
2018, be approved.
Carried
5. Capital Requests
5.1 FIN 19-02 - Asset Management Funding
Resolution # 3
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives FIN 19-02 - Asset Management Funding Report,
as information.
Carried
5.2 Tab 11 - 2019 Capital Funding
Staff to provide memo regarding Lake Lisgar Water Park (LLWP)
Improvements and related reports from 2018. Staff to provide Memo
LLWP reports from 2018, RCP 18-14, RCP 18-18, RCP 18-20, RCP 18-
20b, RCP 18-20c & RCP 18-23.
Resolution # 4
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Tab 11 - 2019 Capital Funding, as information.
Carried
5.3 Tab 12 - Corporate Services 2019 Capital Requests
Staff to provide Customer Service Delivery Model.
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Resolution # 5
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Tab 12 - Corporate Services 2019 Capital
Requests, as information.
Carried
5.4 Tab 13 - Operations 2019 Capital Requests
Staff to provide memo regarding the Airport Feasibility Study. Staff to
provide conceptual Master Plan Drawing update 2015.
Staff to provide Downtown Parking and Accessibility Study.
Staff to provide Tillsonburg Master Trail Plan.
Staff to prepare memo on stages for completion of the proposed Public
Works Salt Storage project.
Staff to provide Sidewalk Connectivity Plan mapping.
Staff to add Concession St. W. – Rolph St. to Charlotte Ave. project to the
budget. Staff to provide report OPS 18-21.
Procurement of a new Zamboni to include both electric and natural gas
options.
Resolution # 6
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives report Tab 13 - Operations 2019 Capital Requests,
as information.
Carried
5.5 Tab 14 - Recreation Culture and Parks 2019 Capital Requests
Staff to provide report on a phased in approach to implementing the
proposed scattering gardens at the cemetery.
Staff to provide report on capacity for new trail section near Newell Road.
Staff to provide Trails Master Plan 2015.
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Staff to provide memo regarding prioritization of replacing playground
equipment.
Staff to complete an operational review of Annandale Park Hardball
Diamond #1 and provide a report.
Staff to provide maps and prior reports relating to the Memorial Park
Master Plan. Staff to provide Memo MPMP and Reports from 2018, PRA
18-01, PRA 18-02, OPS 17-28 and the Parking Expansion Sketch.
Staff to provide Aquatic Facility Design Study survey results and a
summary report.
Staff to include visitor parking at OPP station in overall proposed parking
study. Staff to provide report RCP 17-50.
Staff to provide cost analysis on the proposed security gate at the
Community Centre.
Staff to provide report on Green Energy return on investments. Staff to
provide Streetlights Operating Summary.
Staff to provide Station Arts Building history of ownership. Staff to provide
Facility Condition Assessment Report and Building Department
Compliance Orders.
Staff to provide Facility Condition Assessment Report on Summer Place
Building and provide options.
Resolution # 7
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report Tab 14 - Recreation Culture and Parks
2019 Capital Requests, as information.
Carried
5.6 Tab 15 - Fire Services 2019 Capital Requests
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives report Tab 15 - Fire Services 2019 Capital
Requests, as information.
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Carried
5.7 Tab 16 - Economic Development 2019 Capital Requests
Staff to ensure the corporate engagement aspect on the capital side isn’t
lost.
Resolution # 9
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT Council receives Tab 16 - Economic Development 2019 Capital
Requests, as information.
Carried
5.8 Tab 17 - 2019 Debt Requirements
Resolution # 10
Moved By: Councillor Luciani
Seconded By: Councillor Beres
THAT Council receives Tab 17 - 2019 Debt Requirements, as information.
Carried
5.9 Tab 18 - Public Sector Accounting Board (PSAB)
Staff to provide list of additional pre-budgeted items and associated cost
at next capital budget meeting.
Resolution # 11
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT Council receives Tab 18 - Public Sector Accounting Board (PSAB)
Handbook Section 3150 Reconciliation, as information.
Carried
6. Motions/Notice of Motions
7. Confirm Proceedings By-law
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Resolution # 12
Moved By: Councillor Beres
Seconded By: Councillor Luciani
THAT By-Law 4250, to Confirm the Proceedings of the Council meeting held on
January 7, 2019, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
8. Adjournment
Resolution # 13
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council Budget Meeting of Monday, January 7, 2019, be adjourned at
2:40 p.m.
Carried