190129 Budget MIN 1
MINUTES
Tuesday, January 29, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
Regrets: Mayor Molnar
Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Jeff Smith, Fire Chief
_____________________________________________________________________
1. Call to Order
THAT the meeting be called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Agenda as prepared for the Council Budget Meeting of Tuesday
January 29, 2019, be adopted
Carried
3. Moment of Silence
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4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the Minutes of the Council Budget Meeting of January 24, 2019 be
approved.
Carried
6. 2019 Municipal Budget and Business Plans
6.1 FIN 19-05 Parked Budget Items
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 19-05, Parked Budget Items, as
information.
Carried
6.2 Memo - 2019-01-25 - potential cost to install a splash pad at
LLWP.complete
Discussion took place regarding the possibility of receiving/applying for a
Trillium Grant.
Staff to look at maintenance costs regarding a splash pad.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Council receives Memo - Potential Cost to Install a Splash Pad, as
information.
Carried
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6.3 Memo - 2019-01-25 - potential demolition costs for LLWP and
Summer Place
Resolution # 5
Moved By: Deputy Mayor Beres
Seconded By: Councillor Esseltine
THAT Council receives Memo - potential demolition costs for LLWP and
Summer Place, as information.
Carried
7. Pre Budget Approval Requests
7.1 OPS 18 - Operations Capital Pre-Budget Approval
Resolution # 6
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receive Report OPS 19-02 Operations Capital Pre-Budget
Approval Request;
AND THAT Council provide 2019 pre-budget approval for project X13
Bradburn Area Reconstruction – Stage 2 of 2 (James, Hilldrop, Fairview)
in the amount of $800,000;
AND THAT Council provide 2019 pre-budget approval for project X11
North Park Phase 1 Rehabilitation (Langrell Ave.) in the amount of
$220,000;
AND THAT Council provide 2019 pre-budget approval for project X08 The
Links Rehabilitation (Fairway, Green Eagle, Birdyway) in the amount of
$210,000;
AND THAT Council provide 2019 pre-budget approval for project X26
Survey Equipment Replacement in the amount of $50,000.
Carried
Staff to provide a final list of approved budget items in the 2019 budget.
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7.2 RCP 19-11 Capital Pre-Budget Approval Request
Discussion took place regarding the hardball diamond and the cost of the
hardball backstop.
The Memorial Park and Lake Lisgar Master Plan includes moving the
diamond - this would come to council prior to the project going forward to
move the diamond
Staff to provide a report on the final location and determine a final plan on
the hardball diamond. The Memorial Park Committee to review options
and make recommendations on the final location of the diamond.
Resolution # 7
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19-11 Capital Pre-Budget Approval
Request;
AND THAT Council provide 2019 pre-budget approval for project X67 PKS
– Annandale Diamond Lighting Phase 2 in the amount of $50,000;
AND THAT Council provide 2019 pre-budget approval for project X72 PKS
– Hardball #1 Backstop in the amount of $30,000, be separated from the
motion;
AND THAT Council provide 2019 pre-budget approval for project X88
TCC – DHW Replacement & Heat Recovery Integration.
Amendment:
Moved By: Councillor Esseltine
Seconded By: Councillor Gilvesy
THAT paragraph two, “THAT Council provide 2019 pre-budget approval
for project X72 PKS – Hardball #1 Backstop in the amount of $30,000”, be
separated from the motion and dealt with separately.
Carried
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Resolution:
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Council receives Report RCP 19-11 Capital Pre-Budget Approval
Request;
AND THAT Council provide 2019 pre-budget approval for project X67 PKS
– Annandale Diamond Lighting Phase 2 in the amount of $50,000;
AND THAT Council provide 2019 pre-budget approval for project X88
TCC – DHW Replacement & Heat Recovery Integration.
Carried
Resolution: Moved By: Councillor Gilvesy Seconded By: Councillor Rosehart
THAT Council provide 2019 pre-budget approval for project X72 PKS –
Hardball #1 Backstop in the amount of $30,000.
Defeated
8. Motions/ Notice of Motions
8.1 Councillor Esseltine
Resolution No. 8 - Airport
It was noted that any lands at the airport that would be sold would come to
council for approval.
Resolution # 8
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT funding for capital projects relating to the Tillsonburg Airport,
including the Airport Feasibilty Study (X03) and the Airport Master Plan
(X28) as well as any other capital projects proposed for 2019 and beyond
comes from the tax stabilization reserves to be replenished after the sale
of town owned lands adjacent to the airport
Carried
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Resolution # 9
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT $10,000 from the allocation for contracted services in the Parks
budget be shifted to the Beautification program budget as a five-year
contract for spring garden cleanup in 29 areas throughout the town has
ended;
AND THAT an additional $20,000 be allotted to the Parks budget to
sustain the town-wide Beautification program initiated in 2017 and further
developed in 2018 as an additional $20,000 contributed to Beautification
through a provincial downtown improvement grant in 2018 will not be
available in 2019;
AND THAT a portion of the additional allocation be used for an increase of
0.66 FTE in seasonal and summer Parks staff for beautification work.
Defeated
Resolution # 11
Moved By: Councillor Esseltine
Seconded By: Deputy Mayor Beres
That council approve Capital Project X73 – Memorial Park Parking
Expansion project on the condition that the plans and designs for each of
the parking areas included in this project be brought back to council for
final review and approval prior to construction.
Carried
Resolution No. 12 – Scattering Gardens
It was noted that regulations have changed and it is recommended that
the Cemetery Committee provide recommendations and that staff review
other communities to determine demand for this service.
Resolution # 12
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT council consideration of Capital Project X70 – Scattering Gardens
Implementation be deferred until 2020 to allow time for an analysis of the
local demand for this service at the cemetery, as well as for what impact
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changed government regulations relating to scattering remains may have
on the provision of this service.
Carried
Resolution No. 13 – Station Arts Building
Staff to provide a report on the costs of meeting the code requirements
and what is required to continue occupancy for that building after April 1,
2019.
To provide the costs to relocate the programs and the time that this
building would need to be closed in order to complete the required work.
Resolution # 13
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT funding for Capital Project X92 (Station Arts Building and Fire Code
Compliance) be deferred until a plan for the continued use of the facility
and the extent of the remediation required is determined;
AND THAT a Staff report be brought back to Council by February 11,
2019.
Carried
Resolution No. 14 – Summer Place
It was suggested that public consultation take place prior to any action
moving forward with these buildings.
Resolution # 14
Moved By: Councillor Esseltine
Seconded By: Councillor Parker
THAT Capital Projects X94 SP – Summer Place Mould Abatement
($25,000) and project X98 PBS – SP – Summer Place Roof Replacement
($70,300) be removed from the 2019 budget;
AND THAT Council approve that the dollars budgeted from taxation for
these projects be applied instead to the demolition of the Summer Place
and Rowing Club facilities, as well as restoration including landscaping the
area, and the development of plans to replace these facilities as required;
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AND FURTHER THAT this issue be forwarded to the MPRPC for
discussion and possible public consultation.
Carried
8.2 Councillor Gilvesy
Resolution No. 18 - Waterpark
Clarification was provided that the waterpark would continue to run as it
did last season for 2019.
Resolution # 18
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT $75,000 be put into reserves until all decisions with regards to the
Waterpark, outdoor pool and waterpark building including Item X52FAC
Aquatic Design Study until Council has had the opportunity to have
consultation with associated service clubs who have invested both time
and money to bring the Waterpark to fruition;
AND THAT staff send a letter of request to all associated service clubs of
the waterpark and the Memorial Park Revitalization Committee and the
Parks & Rec Committee, to provide their feedback and vision with regards
to the future of the outdoor slide, outdoor pool and Waterpark building;
AND THAT said letter include the full costs for short term and long term
repairs which will be required for all of the above items.
Carried
Resolution No. 19 – Drive Shed
Resolution # 19
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT Item #X78 CEM – Drive Shed be removed from Budget 2019.
Defeated
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Resolution No. 20 – OPP Visitor Parking
It was suggested that staff look at public parking at the side rather than the
front.
Resolution # 20
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
That Report RCP-17-50 - Visitor Parking Improvements at the OPP
Station be included in Budget deliberations 2019, with provisions for staff
to look at further enhancing the size of the visitor location than what is
indicated in the planned drawing to help alleviate pressure on the back
parking lot.
Carried
Resolution No. 21 – Parking Site Plan
Resolution # 21
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
That Item #X66 FAC Parking/site plan design for OPP/Fire/EMS be
removed from Budget 2019.
Defeated
Resolution – Extend Taxiway G3
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT due to time constraints the extension of Taxiway G3 included in
unfunded capital projects in Budget 2019 planning begin as soon as
possible and the associated costs be fronted by the Town with
reimbursement by the sale of the land in the future;
AND THAT any excess funds from the land sale be placed in reserve for
future development at the airport.
Carried
Councillor Rosehart left the meeting at 11:35 a.m.
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8.3 Councillor Parker
Resolution No. 22 – Gibson Bridge
Staff will follow the public engagement policy to provide notice for the
closure of the Gibson Bridge.
Resolution # 22
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT project X06 – Gibson Pedestrian Bridge Removal be included in the
2019 Budget.
Carried
Resolution No. 22 – Ice Resurfacer
Resolution # 23
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
That X42 Replace #116 Ice Resurfacer be included in Budget 2019;
AND THAT Staff prepare a report with alternatives to dumping the snow
outside of the Tillsonburg Community Centre;
AND THAT Staff investigate a service agreement with a company that
specializes in Ice Resurfacing machines.
Carried
Resolution No. 24 – Security Gate
Resolution # 24
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
That X68 TCC – Security Gate to secure Auditorium lobby be removed
from 2019 Budget.
Carried
The following motions in item 8.4 to be deferred to the next Council Budget Meeting.
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8.4 Councillor Rosehart
Resolution # 25
THAT the Town contract the grass cutting at the cemetery in order to
improve the operational standards at the cemetery.
Resolution # 26
THAT The Concert Series in the Amount of $12,000 be removed from the
2019 Budget.
Resolution # 27
THAT The FTE Financial Coordinator position be removed from the 2019
Budget
Resolution # 28
THAT The Fire Prevention Officer Coordinator position be removed from
the 2019 Budget.
Resolution # 29
That project X06 – Gibson Pedestrian Bridge Removal from the 2019
Budget.
Resolution # 30
THAT the Town contract the grass cutting at the cemetery in order to
enhance the operational standards at the cemetery.
Resolution # 31
THAT The Health & Safety Coordinator position be removed from the
2019 Budget.
Resolution # 32
THAT Project X51 Replace 81924G Loader be removed from the 2019
budget.
Resolution # 33
THAT The Transportation Coordinator position be removed from the 2019
Budget.
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Resolution # 34
THAT Project X16 Public Works Yard Assessment in the amount of
$75,000 be removed from the 2019 budget.
9. Confirm Proceedings By-law
9.1 By-Law 4263, To Confirm the Proceedings of the Council Meeting of
January 29, 2019
Resolution # 35
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT By-Law 4263, To Confirm the Proceedings of the Council Meeting
held on January 29, 2019, be read for a first, second, third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
10. Adjournment
Resolution # 36
Moved By: Councillor Gilvesy
Seconded By: Deputy Mayor Beres
THAT the Council Budget Meeting of Thursday, January 29, 2019, be adjourned
at 11:57 a.m.
Carried