191202 Budget MIN 1
MINUTES
Monday, December 2, 2019
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Deputy Mayor Beres
Councillor Esseltine
Councillor Gilvesy
Councillor Luciani
Councillor Parker
Councillor Rosehart
Regrets: Mayor Molnar
Staff: Ron Shaw, Chief Administrative Officer
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Dave Rushton, Director of Finance
Rick Cox, Director of Recreation, Culture and Parks
Terry Saelens, Acting Fire Chief
Cheyne Sarafinchin, Financial and Budget Analyst
Sheena Pawliwec, Manager of Finance / Deputy Treasurer
Ashley Andrews, Human Resources Manager
_____________________________________________________________________
1. Call to Order
The Meeting was called to order at 9:00 a.m.
2. Adoption of Agenda
Resolution # 1
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
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THAT the Agenda as prepared for the Council budget meeting of Monday,
December 2, 2019, be adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
5. Adoption of Council Minutes of Previous Meeting
Resolution # 2
Moved By: Councillor Gilvesy
Seconded By: Councillor Rosehart
THAT the minutes of the Council budget meeting of November 21, 2019, be
approved.
Carried
6. Finance
6.1 FIN 19-29 2020 Budget Adjustments December 2, 2019
Discussion took place regarding the budget adjustments from the last
Budget meeting.
Council were supportive of delegating funds to the outdoor waterslide. It is
hopeful that there is a water slide in 2020.
Information regarding a slide replacement will be provided at the
December 10, 2019 Council Budget Meeting.
Resolution # 3
Moved By: Councillor Parker
Seconded By: Councillor Esseltine
THAT Council receives Report FIN 19-29 2020 Budget Adjustments
December 2, 2019 for information.
Carried
6.1.1 Tab 2 - Taxation and Reserves Revised December 2, 2019
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The Treasurer went over the taxation and reserves revisions.
Council were given the opportunity to ask questions.
6.1.2 Tab 11 Capital Budget Overview Revised December 2, 2019
Council were given the opportunity to ask questions.
6.2 Corporate Services
6.2.1 FIN 19-28 Insurance Reserve Policy
The Treasurer provided an overview of the revision to the Reserve
policy.
Council were given the opportunity to ask questions.
The amended reserve policy to be brought to Council for
consideration.
Resolution # 4
Moved By: Councillor Esseltine
Seconded By: Councillor Luciani
THAT Council receives Report FIN 19-28 Insurance Reserve Policy
for information;
AND THAT a By-Law be brought forward to amend the Reserve
Policy to include an Insurance Reserve;
AND FURTHER that the Liability deductible in the Insurance Policy
through Frank Cowan Company be increased from $20,000 to
$50,000.
Carried
6.2.2 Tab 3 - 2020 Corporate Services Financials
6.2.2.1 HR 19-13 White Paper - Business Case Permanent
Health and Safety Coordinator
Ashley Andrews, Human Resources Manager was
present to answer Council's questions.
It was noted that most like sized municipalities had
either a full time or part time H & S Coordinator.
4
Discussion took place regarding a shared service for
a Health & Safety Coordinator with a neighbouring
Municipality. Staff recommend that Tillsonburg is
large enough to warrant a full time coordinator.
6.2.2.2 HR 19-14 White Paper - Business Case Revised
Compensation Grid
Ashley Andrews, Human Resources Manager was
present to answer Council's questions.
Council were given the opportunity to ask questions.
Staff are recommending that the bands be set in the
55th percentile.
6.2.3 Tab 12 - 2020 Corporate Services Capital
The Director of Finance provided an overview of Corporate
Services Capital.
Council were given the opportunity to ask questions.
6.3 Operations Services
6.3.1 Tab 5 - 2020 Operations Services Financials
The Director of Operations provided an overview of the Operations
Plan financial details.
Council were given the opportunity to ask questions.
Discussion took place regarding the public transit services costs.
Council moved to the white paper on TGO Services.
6.3.1.1 OPS 19-53 White Paper - In-Town TGO Service
Delivery Options
Alex Piggot, Transit Coordinator appeared before
Council to present the white paper on the Town TGO
service delivery.
Council were given the opportunity to ask questions.
Council requested additional information regarding
the routes and the timing of the bus stops.
5
The net cost to the taxpayer per household to
subsidize the bus program is approximately $20.00
per year.
There will be a report at the next council meeting
regarding the impact to run the system over the next 5
years.
Council took a brief recess at 10:48 am.
The meeting reconvened at 11:00 am.
It will cost $80,000 over the next 2 years to maintain
the same level of service for the Tillsonburg Transit
Service.
Council determined that the transit system should
continue for 2020 in order to provide time for the
program and system to continue to foster and improve
ridership levels.
Council requested that regular information regarding
ridership be provided to council throughout 2020.
6.3.2 Tab 13 - 2020 Operations Services Capital
The Director of Operations provided an overview of Operations
Capital projects for 2020.
Council were given the opportunity to ask questions.
X55 should be removed from the Capital list at this time as there is
currently no funding for this item.
To add X96 Bloomer street in the 2020 Council budget in the
amount of $45,000 subject to funding the project in the budget.
6.4 Fire and Rescue Services
Council took a brief recess for lunch at 11:55 a.m.
6.4.1 Tab 7 - 2020 Fire Services Financials
Council resumed session at 12:27 p.m.
Fire Chief Saelens provided an overview of the Fire financials.
Council were given the opportunity to ask questions.
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6.4.1.1 FRS 19-10 White Paper - Fire Prevention Officer
The Fire Chief went over the roles and responsibilities
of a Fire Prevention Officer.
Council were given the opportunity to ask questions.
6.4.1.2 FRS 19-11 White Paper - Fire Communication
Financial Review
Fire communications were discussed - unit cost per
population is the industry standard and usually is
included in the tender documents - capital costs could
be collected up front and in turn reduce operating cost
over the term of the contract.
Staff to look at a uniform contract price for fire
communications.
Staff to provide a Fire Communication Business Plan
in Q4 2020 and include comparisons to other fire
communication services.
Fire Communications Financial Plan to be provided
separately in the next municipal budget.
6.4.2 Tab 15 - 2020 Fire Services Capital
The fire Chief provided an overview of the Fire Services Capital.
Council were given the opportunity to ask questions.
7. Motions/Notice of Motions
8. Confirm Proceedings By-law
Resolution # 5
Moved By: Councillor Luciani
Seconded By: Councillor Esseltine
THAT By-Law 4365, to Confirm the Proceedings of the Council Meeting held on
December 2, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
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9. Adjournment
Resolution # 6
Moved By: Councillor Rosehart
Seconded By: Councillor Gilvesy
THAT the Council budget meeting of Monday, December 2, 2019, be adjourned
at 1:21 p.m.
Carried