180611 Town Hall MIN=
ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine
Andrew Gilvesy, Chair
Rick Strouth
John Veldman
David Calder, CAO
Dave Rushton, Director of Finance/Treasurer
Cephas Panschow, Development Commissioner
Laura Pickersgill, Legislative Services Coordinator
Regrets:
Jesse Goossens
Lana White, Deputy Clerk/Executive Assistant
1. Call to Order
The meeting was called to order at 12:11 p.m.
2. Adoption of Agenda
Resolution #1
Moved by: Penny Esseltine Seconded by: John Veldman
THAT the Town Hall Project Steering Committee Agenda dated June 11, 2018 be approved.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
June 11, 2018
12:00 pm
Council Chambers
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
Town Hall Project Steering Committee Meeting – Minutes - 2 -
4. Adoption of Minutes – May 1, 2018
Resolution #2
Moved by: Rick Strouth Seconded by: David Calder
THAT the Town Hall Project Steering Committee Minutes dated May 1, 2018 be approved.
Carried
5. Other Business
i) Functional Program/Existing Facility Review
Cephas Panschow provided a summary of pros and cons of the existing office
spaces at 200 Broadway, 10 Lisgar Avenue and 20 Spruce Street.
Opportunity was provided to ask Mr. Panschow questions.
Although there is some potential utilization of the Works Building, including an
expansion, none of the Town’s current facilities offer a complete solution.
Staff were asked to look into the cost for Collier’s Option 1 as some of the examples
provided by P. Esseltine were significantly cheaper for what appears to be
comparable buildings.
ii) Site Investigations Update
Cephas Panschow provided a handout of the cost summary of four potential town
hall site investigations.
The investigation includes: property survey, topographic survey, environmental site
assessment phase 1 and 2, geotechnical analysis (optional), hydrogeological
analysis (optional), locates, water pressure test and appraisal.
Site location potentials are limited due to environmental concerns including previous
land use as a landfill and underground culverts.
Resolution #3
Moved by: John Veldman Seconded by: Penny Esseltine
THAT the Town Hall Steering Committee recommend for staff to order an appraisal
and a legal property survey of Town owned property Block 1 and 2 as a potential
location;
AND THAT Colliers be directed to finalize the RFP for the Block 1 and 2 site;
AND THAT Colliers bring back the RFP for the Town Hall Steering Committee to
review.
Town Hall Project Steering Committee Meeting – Minutes - 3 -
Carried
iii) Strathallen Proposal Overview
Dave Rushton provided a summary of the proposal from Strathallen, which includes
a signature entry and tower and 26,105 SF of office space across the main and
second floors.
6. Next Meeting – July 3, 2018
7. Adjournment
Resolution #4
Moved by: Stephen Molnar Seconded by: Penny Esseltine
THAT the June 11, 2018 Town Hall Project Steering Committee meeting be adjourned at
1:47 p.m.
Carried