100927 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council"
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council"
on
Monday September 27, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Corporate Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
CALL TO ORDER
> The meeting was called to order at 7:03 p.m.
CLOSED MEETING SESSION
Resolution No. 1:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud RESOLVED THAT Town Council move into Closed
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MINUTES: Meeting for the Committee "Open Council"
Session, to consider matters relating to:
Nominations for Volunteer Recognition Awards which pertains to matters relating to personal
maters about an identifiable individual.
Harvey Street Land Sale which pertains to matters relating to a proposed or pending
disposition of land by the Municipality.
Renewable Energy Project pertaining to matters relating to the security of the property of the
Municipality.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
> No declarations were declared.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of September 13, 2010. Q
Resolution No. 2:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renauld AND RESOLVED THAT the Minutes as prepared for the
Council Meeting of September 13, 2010 be adopted.
"Carried"
ADOPTION OF AGENDA
Resolution No. 3:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Rnaud: AND RESOLVED THAT the Agenda as prepared for the
Council Meeting of September 27, 2010 be adopted.
"Carried"
PRESENTATIONS
1. Presentation of a 'Volunteer Recognition Award' to Mr. Floyd Marshall Q
Presented By: Mayor Molnar
Mayor Molnar presented Mr. Floyd Marshall with a Volunteer Recognition Award, recognizing him
for his volunteer contributions to the community.
PUBLIC MEETINGS
2. Committee of Adjustment Application A-06110 (%ewaM 9
Presented By: Planner
The applicant and Agent were in attendance.
The Planner reviewed the application and the proposed new structure.
Discussion took place regarding snow compiling on the neighboring property.
Question as to whether a temporary cover or covered canopy type structure would require a
building permit or any type of permit.
Staff to investigate and report back to council.
John Bod, agent, spoke on the snow issue.
He indicated the roof is a very low slope with asphalt shingles and feels that there will not be
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MINUTES: Meeting for the Committee "Open Council"
much run off of snow and the melting snow will be caught in the eaves trough.
No persons appeared in support of, or opposition to, the subject application.
The following resolution was passed.
Resolution No. 4:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVED THAT this application is acceptable from a
planning point of view and should be granted subject to the following conditions:
1. A building permit for the single detached dwelling shall be issued within one year of the
date of the Committee's decision.
2. A lot grading plan designed by an Ontario Land Surveyor or Professional Engineer be
submitted to the Building Department for approval prior to the
issuance of a building permit.
3. Minor Variance approval is granted only for development that is substantially and
proportionally in compliance with the drawings submitted for
this application by the applicant.
"Carried"
DELEGATIONS
3. Delegation - 2009 Draft Financial Statements
Presented By: Christene Scrimgeour
Tillsonburg Library Board 200SFS.pdf Town of Tillsonburg 200SFS.pdf Tillsonburg Letter of Independence.pdf
Tillsonburg Letter of Recommendation.pdf Tillsonburg Sewer 200SFS.pdf Tillsonburg Water 200SFS.pdf
Town of Tillsonburg Trust Funds 200SFS.pdf
Mayor Molnar welcomed Christene Scrimgeour
Christene went over the consolidated financial statements.
Resolution No. 5:
Moved by: Dave Beres
Seconded by: Councillor Lamb AND RESOLVE THAT Council receive as information the
Financial Statements for the year ended December 31, 2009 and
the 2009 Independence and Recommendation Letters.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
4. ED010-19 Report- Award of ED010-19 Report- Award of Cultural Funds Q
?O%N Presented by: Development Commissioner
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb RESOLVE THAT Council receives report EDO10-19 Award of
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MINUTES: Meeting for the Committee "Open Council"
Cultural Funds;
AND FURTHER RESOLVE THAT the Participate Community Arts Program be awarded a grant in
the amount of $2,000 towards their Open Studio and Youth Arts Engagement Project;
With all disbursements funded by the 2010 Cultural Advisory Committee budget.
"Carried"
5. ED010-21 Report - Gateway & Report EDO 10-21 Wayfinding Signage Project Update
Presented by: Development Commissioner
The Development Commissioner indicated there has been dialogue with the BIA and this will
continue for any additional signage.
A follow-up report will come back to Council at the Oct 12, 2010 meeting.
Resolution No. 7:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVE THAT Council receive Report ED010-21
Gateway & Wayfinding Signage Update for information purposes."
"Carried"
rlo� OPERATIONS
6. FI 2010-031 Pre -Budget Request for 2011 Roads Projects Q
Presented By: Director of Finance
Resolution No. 8:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson RESOLVE THAT Council receive Report FI 2010-31
Pre -budget Request of 2011 Roads Projects as information.
FURTHER THAT the pre -budget request in the amount of $1,610,000, for Brock Street from
Tillson Avenue to Maple Lane; Annual Paving; and Quartertown Line
from Esseltine Drive to Baldwin Street; be approved.
"Carried"
COMMUNITY SERVICES
7. Masterplan - Sand Plains Application Q
Presented By: Director of Community Services
CSD2010-12 Masterplan Steering Committee.doc Steering Committee now Chart doc
tla� Sand Plains Application - Master Recreation Plan. doc
Information is available on the web page.
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 9:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receives report
CSD2010-12 Masterplan Steering Committee and further that the following individuals be
appointed to the Recreation and Culture Strategic Masterplan Steering Committee:
Brian Stephenson
Dace Zvanitaj s
Scott McLean
Bob McCormick
"Carried"
Walter Kleer
Cynthia Hildebrand
Janet McCurdy
Kelly Batt
Laurie Monk
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT Council endorse the SPCDF Application
as prepared by the Director of Community Services based on the regional appeal of the
Recreation and Culture Master Plan.
"Carried"
8. Master Aging Plan for Oxford County
MasteftingPlan Booklet.pdf
Resolution No. 10:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT Council recognize that no one service
provider, level of government or organization can provide the full range of supports to individuals
as they grow older;
AND FURTHER with the goal of ensuring that whether rural or urban, our senior population is able
to attain optimal independence and health, and is aware, informed, active and connected with a
compassionate community that is adaptive as their individual needs change.
NOW THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg endorses the actions of the
County of Oxford Social Services Department to facilitate the development of a Master Aging Plan
by supporting an initial meeting of service providers, establishing a steering committee and
potentially determining a lead agency in order to apply for start-up funding.
AND FURTHER THAT the County of Oxford, through support of this resolution, be encouraged to
connect with service providers in adjacent Counties where residents receive valuable service
within Tillsonburg and Oxford County.
"Carried"
RESOLUTIONS
RESOLUTIONS RESULTING FROM CLOSED SESSION
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MINUTES: Meeting for the Committee "Open Council"
Resolution No. 11:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT the Minutes as prepared for the
Closed Session of Council Meeting dated September 13, 2010 be adopted.
Resolution No. 12:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVED THAT the recommendation of the Special
Awards Committee dated September 20, 2010, regarding Volunteer Recognition Awards, be
approved by Council.
"Carried"
Resolution No. 13:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVED THAT Council receive Report CO 2010-17 Sale
of Harvey Street,
AND FURTHER RESOLVED THAT By -Law 3451, to provide for the sale of certain lands being
Part of Harvey Street be brought forward for Council consideration for three readings.
"Carried"
eaw%\ BY-LAWS
9. By -Law 3451 to provide for the sale of part of Harvey Street Q
10. By -Law 3453, To enter into and Agreement with Spectrum Communications
11. By -Law 3454 to enter into a Lease Agreement with The County of Oxford F)
Resolutions:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb RESOLVED THAT By -Law 3451 to provide for the sale of Part of
Harvey Street; and
By -Law 3453 to enter into an agreement with Spectrum Communications; and
By -Law 3454 to enter into a lease agreement with The County of Oxford,
be read a first and second time and this constitutes the first and second reading thereof.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT By -Law 3451, be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND FURTHER THAT By -Law 3453, be given third and final
e"11 reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND FURTHER THAT By -Law 3454, be given third and final
reading and the Mayor and CAO be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT the meeting be adjourned at 8:42 p.m.
"Carried"
,ow.� Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday September
28, 2010 09:09 AM)
Town of Tillsonburg
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