101122 Regular Council Meeting MinutesMINUTES: Meeting for the Committee "Open Council'
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MINUTES
Town of Tillsonburg
Meeting for the Committee "Open Council'
on
Monday November 22, 2010 07:00 PM
Council Chambers
Chair: Stephen Molnar
Orders of the Day: Call to Order
Closed Meeting Session
Disclosure of Pecuniary Interest or the
General Nature Thereof
Minutes & Business Arising out of the
Minutes
Adoption of Agenda
Presentations
Public Meetings
Delegations
Quarterly Reports
Chief Administrative Officer
Operations
Community Services
Development & Communication
Services
Finance
Information Items
Notice of Motion
Resolutions
Resolutions Resulting from Closed
Session
By -Laws
Items of Public Interest
Adjournment
CALL TO ORDER
> The meeting was called to order at 7:05 p.m.
100%, CLOSED MEETING SESSION
Resolution No. 1
Moved by: Councillor Beres
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MINUTES: Meeting for the Committee "Open Council"
Seconded by: Councillor Lamb AND RESOLVED THAT Town Council move into Closed Session,
to consider matters relating to:
• Project Satellite, matters relating to advice that is subject to solicitor -client privilege.
• Matters Relating to Personal Matters about an identifiable individual.
"Carried"
DISCLOSURE OF PECUNIARY INTEREST OR THE GENERAL NATURE THEREOF
>No disclosures of pecuniary interest were disclosed.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
Minutes of the Meeting of November 8, 2010. D
Resolution No. 2:
Moved by: Councillor Beres
Seconded by: Councillor Lamb AND RESOLVED THAT the Minutes of November 8, 2010 be
approved.
"Carried"
h'►, ADOPTION OF AGENDA
Resolution No. 3:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT the Agenda as prepared for the
Council Meeting of November 22, 2010 be adopted.
"Carried"
PRESENTATIONS
1. Volunteer Recognition Award Q
Presented By: Mayor Molnar
Mayor Molnar presented the Volunteer Recognition Award to Mr. Edward Weil and recognized his
contributions to the community and his service in the Canadian Armed Forces. .
DELEGATIONS
2. "Angels of Giving" TDMH Christmas Campaign 9
Mr. David Comer, Director of Development, TDMH Foundation and Ms. Loralee Heemskerk,
Development Officer attended and gave a brief presentation on the campaign.
'0� 3. Request for Speed Humps on Concession Street Q
Mr. Meyer spoke briefly on his request for speed humps along Concession Street East.
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MINUTES: Meeting for the Committee "Open Council"
He noted that the situation is worse in the summer months during baseball season.
Discussion as to whether ribs in the road would be an acceptable solution.
The road is on the 5 year forecast for reconstruction.
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT the material from Mr. William Myer,
including an accompanying petition, be received and forwarded through the CAO for staff review.
"Carried"
QUARTERLY REPORTS
4. FI 2010-040 Third Quarter Report - Development and Communications Services and Finance 9
Presented By: Director of Finance
Resolution No. 4:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive Report FI 2010-040
Development and Communications
Services and Finance 2010 Third Quarter Report as information.
"Carried"
/111� 5. EDO10-25 Report -Economic Development Services Quarterly Report Q)
Resolution No. 5:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT ED010-25 Economic Development
Services Quarterly Report for the
period ending September 30, 2010 be received for information purposes."
"Carried"
6. Operations Services Report 02010-27 -Operations Services 2010 Third Quarter Report a
Presented By: Director of Operations
Resolution No. 6:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT Council receives Operations Services
Report 02010 -27 -Operations
Services -2010 Third Quarter Report for information purposes."
"Carried"
7. Fire Q3 Report Q)
Presented By: Bob Parsons
Resolution No. 7:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT Council receive Fire Services Q3
Report for information.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
8. FI 2010-037 Third Quarter 2010 Financial Results D
Presented By: Director of Finance
Resolution No. 8:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson RESOLVE THAT Council receive Report FI 2010-037 Third
Quarter Financial Results
as information.
"Carried"
9. Community Services - Third Quarter Report Q
Resolution No. 9:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT Council receives report CSD2010-14
Community Services - 2010
Third Quarter Report for information purposes.
"Carried"
CHIEF ADMINISTRATIVE OFFICER
10. Memorandum of Understanding, Tillsonburg Senior Centre
Resolution No. 10:
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT the Memorandum of Understanding
between the Corporation of
the Town of Tillsonburg and the Board of Directors of the Tillsonburg Seniors
Centre be received;
AND FURTHER THAT By -Law 3467, to authorize the MOU between the Town and the
Senior Centre be brought forward for Council consideration.
"Carried"
DEVELOPMENT AND COMMUNICATION SERVICES
11. ED010-27 Report- Lease of Agricultural Facilities to B & B Graydon Enterprises Ltd Q
Resolution No. 11:
Moved By: Councillor Beres
Seconded By: Councillor Lamb AND RESOLVE THAT Report ED010-27 Lease of Agricultural
Facilities to B & B Graydon
Enterprises Ltd be received;
AND FURTHER RESOLVE THAT by-law 3466 authorizing the Mayor & Clerk to enter into a
lease agreement with B & B Graydon Enterprises Ltd as per the terms and
conditions contained within this report for the property known as 2901 Highway
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MINUTES: Meeting for the Committee "Open Council"
3 - Excess lands located on the south side of Highway 3, being Part Lot 2, Con
5 N.T.R. Middleton, Town of Tillsonburg, containing a grain dryer, five steel
storage bins, accessory buildings and yard, be brought forward for Council
consideration for three readings."
"Carried"
FINANCE
12. FI 2010-041 Signing Authorities
Presented By: Director of Finance
Resolution No. 12:
Moved by: Councillor Beres
Seconded by: Councillor Lamb RESOLVE THAT effective December 1, 2010 Council hereby
appoints the following
as designated signing authorities for the Town of Tillsonburg's general banking needs:
Mayor John Lessif or Deputy Mayor Mark Renaud and one of the following:
Chief Administrative Officer, Kelley Coulter; or
Director of Finance/Treasurer, Darrell Eddington; or
Deputy Treasurer, Kenneth Patterson.
"Carried"
13. By-law 3465 - 2010 Hospital Payment In Lieu of Taxes Q
Presented By: Director of Finance
Resolution No. 13:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVE THAT Council receive the summary report
from the Revenue Manager to
By -Law 3465, 2010 Hospital Payment In Lieu of Taxes.
AND FURTHER RESOLVED THAT By -Law 3465 Public Hospital Levy be brought forward for
Council's consideration.
"Carried"
14. FI 2010-038 2009 OPP Costing Reconciliation
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FI 2010-038 2009 OPP Costing Reconciliation.doc OPP 031710.pdf OPP 102610.pdf OPP Invoice 2010.pdf
/'"� Resolution No. 14:
Moved by: Councillor Lamb
Seconded by: Deputy Mayor Renaud AND RESOLVED THAT Council receive report FI 2010-012
2009 OPP Costing Reconciliation as information.
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MINUTES: Meeting for the Committee "Open Council'
"Carried"
NOTICE OF MOTION
15. Christmas Tree Pickup within the Town of Tillsonburg Q
EW
IOU
Motion Rosehart.pdf
Discussion took place regarding a request be brought forward to staff to provide a report with
some options regarding a more efficient means of delivering this service.
Resolution No. 15:
Moved by: Councillor Rosehart
Seconded by:Deputy Mayor Renaud AND RESOLVED THAT the Town of Tillsonburg discontinue
Christmas Tree Pickup
effective the 2010111 Christmas season.
"Defeated"
RESOLUTIONS
r"'tt 16. LETTER OF UNDERSTANDING WITH THE THAMES VALLEY DISTRICT SCHOOL BOARD Q
Resolution No. 15:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT the County of Oxford Report F-1 2010-0
and related
correspondence as attached regarding a proposed Letter of Understanding with TVDSB be
received as information.
"Carried"
17.2011 Business Plan and Budget for Economic Development
LSI
EDAC Res budget.doc
Resolution No. 16:
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT the EDAC resolution regarding the
2011 Business Plan and Budget for Economic Development be received as information.
"Carried"
e"` RESOLUTIONS RESULTING FROM CLOSED SESSION
Resolution No. 17:
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MINUTES: Meeting for the Committee "Open Council"
Moved by: Councillor Rosehart
Seconded by: Councillor Stephenson AND RESOLVED THAT the Minutes as prepared for the
Council Meeting of November 8, 2010 be adopted.
"Carried"
Resolution No. 18
Moved by: Councillor Stephenson
Seconded by: Councillor Rosehart AND RESOLVED THAT staff direction was given regarding an
identifiable individual be approved .
"Carried"
BY-LAWS
18. By -Law 3463, To Sell Part of Coon Alley (third reading) Q
19. By -Law 3465, 2010 Hospital Levy 9
20. %L -Law 3466, To authorize Agricultural Lease Agreement Q
/401� 21. By -Law 3467, To Authorize MOU with Tillsonburg Senior Centre Q
Resolutions:
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT By -Law 3465, to levy an amount to
TDMH; and
By -Law 3466, to authorize an Agricultural Lease Agreement with B & B Graydon Enterprises Inc.
and
By -Law 3467, to Authorize an MOU with Tillsonburg Senior Centre, be read a first and second
time and this constitutes the first and second reading thereof.
"Carried"
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb RESOLVED THAT By -Law 3463, be given third and final reading
and the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate
Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
SeconDed by: Councillor Lamb AND RESOLVE THAT By -Law 3465, to levy an amount to TDMH,
be given third and final reading and the Mayor and Clerk be and are hereby
19"N authorized to sign the same and place the Corporate Seal thereunto.
"Carried"
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MINUTES: Meeting for the Committee "Open Council"
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Moved by: Deputy Mayor Renaud
SeconDed by: Councillor Lamb AND FURTHER RESOLVE THAT By -Law 3466, to authorize an
Agricultural Lease Agreement with B & B Graydon Enterprises Inc., be given third and final
reading and the Mayor and Clerk be and are hereby authorized to sign the same and place the
Corporate Seal thereunto.
"Carried"
Moved by: Deputy Mayor Renaud
SeconDed by: Councillor Lamb AND FURTHER RESOLVE THAT By -Law 3467, to Authorize an
MOU with Tillsonburg Senior Centre, be given third and final reading and
the Mayor and Clerk be and are hereby authorized to sign the same and place the Corporate Seal
thereunto.
"Carried"
ITEMS OF PUBLIC INTEREST
ADJOURNMENT
Moved by: Deputy Mayor Renaud
Seconded by: Councillor Lamb AND RESOLVED THAT the meeting be adjourned.
"Carried"
Approval Received: (1 of 1)
Donna Hemeryck/Tillsonburg (Tuesday November
23, 2010 05:27 PM)
69
Town of Tillsonburg
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