230424 Regular Council Minutes
The Corporation of the Town of Tillsonburg
Council Meeting
MINUTES
Monday, April 24, 2023
4:45 PM
Council Chambers
200 Broadway, 2nd Floor
ATTENDANCE: Mayor Gilvesy (Chair)
Deputy Mayor Beres
Councillor Luciani
Councillor Parker
Councillor Parsons
Councillor Rosehart
Staff: Kyle Pratt, Chief Administrative Officer
Tanya Daniels, Director of Corporate Services/Clerk
Sheena Pawliwec, Director of Finance/Treasurer
Jonathon Graham, Director of Operations & Development
Julie Columbus, Director of Recreation, Culture & Parks
Cephas Panschow, Development Commissioner
Julie Ellis, Deputy Clerk
Regrets: Councillor Spencer
_____________________________________________________________________
1. Call to Order
The meeting was called to order at 4:45 p.m.
2. Closed Session (4:45 p.m.)
Resolution # 2023-173
Moved By: Councillor Parker
Seconded By: Deputy Mayor Beres
2
THAT Council move into Closed Session to consider the following:
2.4.1 CAO 23-05 Updated Community Strategic Plan-Closed Session
Items
239 (2) (c) a proposed or pending acquisition or disposition of land by the
municipality or local board;
239 (2) (i) a trade secret or scientific, technical, commercial, financial or
labour relations information, supplied in confidence to the municipality or
local board, which, if disclosed, could reasonably be expected to prejudice
significantly the competitive position or interfere significantly with the
contractual or other negotiations of a person, group of persons, or
organization;
2.4.2 Master Fire Plan / Community Risk Assessment Workshop
239 (3.1) Education of Members
2.4.3 Personnel / Staffing Matter
239 (2) (b) personal matters about an identifiable individual, including
municipal or local board employees;
239 (2) (d) labour relations or employee negotiations;
Carried
3. Moment of Silence
4. Adoption of Agenda (6:00 p.m.)
Resolution # 2023-174
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT the Agenda as prepared for the Council meeting of April 24, 2023, be
approved.
Carried
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6. Adoption of Council Minutes of Previous Meeting
Resolution # 2023-175
3
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT the Special Council meeting minutes dated April 6, 2023 and the Council
meeting minutes dated April 11, 2023, be approved.
Carried
7. Presentations
7.1 Employee Service Recognition - Fire Chief Shane Caskanette for 30
years service
Councillor Parsons provided comments noting Chief Caskanette's
dedication to the role as Fire Chief and the work of an individual within the
fire service. Chief Caskanette was provided with a certificate of service.
8. Public Meetings
9. Planning Reports
10. Delegations
11. Deputation(s) on Committee Reports
12. Information Items
Deputy Mayor Beres provided comment to Council on the Long Point Region
Conservation Authority Financial Statements and Annual Report.
Resolution # 2023-176
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT the 2022 Long Point Region Conservation Authority Financial Statements
and Annual Report and the Solicitor General, Delegation Correspondence - 2023
Rural Ontario Municipal Association (ROMA) annual conference be received as
information.
Carried
12.1 2022 Long Point Region Conservation Authority Financial
Statements and Annual Report
4
12.2 Solicitor General, Delegation Correspondence - 2023 Rural Ontario
Municipal Association (ROMA) annual conference
13. Staff Reports
13.1 Chief Administrative Officer
13.1.1 CAO 23-06 Four Day Work Week
Resolution # 2023-177
Moved By: Councillor Luciani
Seconded By: Councillor Parker
THAT report CAO 23-06 titled Four Day Work Week be received;
and
THAT a 12 month pilot project of a four day work week model for
frontline staff from May 2023 to April 2024 be approved and staff be
directed to create a formal policy for Council consideration
regarding adding four day work week as one of the work options
available for staff.
Carried
13.1.2 CAO 23-04 Community Strategic Plan Updates
Resolution # 2023-178
Moved By: Deputy Mayor Beres
Seconded By: Councillor Luciani
THAT the report titled CAO 23-04 Community Strategic Plan
Updates be received as information;
AND THAT Council adopts the proposed amendments to the
Community Strategic Plan.
AND THAT, in respect to Enhanced Communications (Council
Blast), initiatives including the newspaper ad being emailed out
and a highlight of key decisions with timestamps be deployed in
2023.
Carried
5
13.2 Corporate Services
13.2.1 CS 23-09 Advisory Committee Appointments
Resolution # 2023-179
Moved By: Councillor Parker
Seconded By: Councillor Rosehart
THAT report CS 23-09 Advisory Committee Appointments be
received as information;
AND THAT the Parks, Beautification and Cemeteries Advisory
Committees’ Terms of Reference be amended to allow for a
maximum of 14 members;
AND THAT Councillor Parker and Councillor Spencer be appointed
as the Council representative on the Tillsonburg Youth Advisory
Council;
AND THAT a by-law to amend By-Law 2023-009, being a by-law to
appoint members to Town of Tillsonburg Council advisory
committees, be brought forward for Council’s consideration.
Carried
13.3 Economic Development
13.4 Finance
13.5 Fire and Emergency Services
13.6 Operations and Development
13.6.1 OPD 23-17 Animal Control By-Law - Urban Chickens
Resolution # 2023-180
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT report titled OPD 23-17 Animal Care & Control By-Law –
Urban Chickens be received as information.
Carried
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13.6.2 OPD 23-18 Sign By-Law Amendment (Banner Signs) – COVID-
19 Recovery
Resolution # 2023-181
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT a By-Law to amend By-Law 3798, being a by-law to prohibit
or regulate signs and other advertising devices and the posting of
notices within the Town of Tillsonburg, be brought forward for
Council’s consideration with the word temporary removed and date
references removed.
Carried
13.6.3 OPD 23-19 - RFT 2023-002 Young Street Reconstruction
Resolution # 2023-182
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT Council awards Tender RFT 2023-002 to Froese Excavating
Ltd. Tillsonburg, ON at a cost of $1,514,437.29 (net HST included),
the lowest bid received satisfying all Tender requirements.
Carried
13.6.4 OPD 23-20 - RFT 2023-004 Townline Construction
Resolution # 2023-183
Moved By: Councillor Parker
Seconded By: Councillor Luciani
THAT Council awards Tender RFT 2023-004 to Russell
Construction from London, ON at a cost of $301,718.40 (net HST
included), the lowest bid received satisfying all Tender
requirements.
Carried
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13.7 Recreation, Culture and Parks
13.7.1 RCP 23-20 Skate and Swim Sponsorships
Resolution # 2023-184
Moved By: Councillor Rosehart
Seconded By: Councillor Luciani
THAT Council receives report RCP-23-20, Tillsonburg Community
Centre Skate and Swim Sponsorships as information.
Carried
14. New Business
15. Consideration of Minutes
15.1 Advisory Committee Minutes
Resolution # 2023-185
Moved By: Councillor Rosehart
Seconded By: Councillor Parker
THAT Council receives the Community Health Care Advisory Committee
minutes dated April 3, 2023 and the Recreation and Sports Advisory
Committee minutes dated March 2 and April 6, 2023, as information.
Carried
15.2 Long Point Region Conservation Authority Board of Director Minutes
Resolution # 2023-186
Moved By: Councillor Parker
Seconded By: Councillor Parsons
THAT Council receives the Long Point Region Conservation Authority
Annual General Meeting minutes dated March 3, 2023, as information.
Carried
16. Motions/Notice of Motions
16.1 Councillor Parker - Sports and Recreation Committee - MOU and
Tillsonburg Minor Soccer Club
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17. Resolutions/Resolutions Resulting from Closed Session
18. By-Laws
18.1 By-Law 2023-042, A By-Law to amend By-Law 2023-009 being a by-
law to appoint members to Town of Tillsonburg Council advisory
committees
18.2 By-Law 2023-043, A By-Law to amend By-Law 3798, being a by-law to
prohibit or regulate signs and other advertising devices and the
posting of notices within the Town of Tillsonburg
18.3 By-Law 2023-044, A By-Law to appoint a Deputy Clerk for the Town
of Tillsonburg.
Resolution # 2023-187
Moved By: Deputy Mayor Beres
Seconded By: Councillor Parsons
THAT A By-Law to amend By-Law 2023-009 being a by-law to appoint
members to Town of Tillsonburg Council advisory committees; and
A By-Law to amend By-Law 3798, being a by-law to prohibit or regulate
signs and other advertising devices and the posting of notices within the
Town of Tillsonburg; and
A by-law to appoint a Deputy Clerk for the Town of Tillsonburg be read for
a first, second, third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
19. Confirm Proceedings By-law
Resolution # 2023-188
Moved By: Councillor Parsons
Seconded By: Deputy Mayor Beres
THAT By-Law 2023-041, to Confirm the Proceedings of the Council Meeting held
on April 24, 2023, be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
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20. Items of Public Interest
Deputy Mayor Beres provided comments noting that Team Build Days for Habitat
for Humanity are now available for helping support the completion of the first
Habitat for Humanity home build in Tillsonburg. Deputy Mayor Beres will circulate
the available dates to all members of Council and those interested in participating
are encourage to contact a member of Council for additional information.
21. Closed Session
21.1 Completion of Closed Session Reports (If required)
Not Required.
22. Adjournment
Resolution # 2023-189
Moved By: Councillor Parsons
Seconded By: Councillor Rosehart
THAT the Council meeting of April 24, 2023 be adjourned at 6:50 p.m.
Carried