2947 To establish the Tillsonburg Cemetery Advisory Board.THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 2947
A By -Law to establish the Tillsonburg Cemetery Advisory Board.
WHEREAS the Council of the Town of Tillsonburg deems it advisable to
establish a Cemetery Advisory Board.
BE IT THEREFORE ENACTED as follows:
ESTABLISHED:
1.1 Tillsonburg Cemetery Advisory Committee
A special body to be known as the "Tillsonburg Cemetery Advisory
Committee", is hereby established.
1.2 Composition — members -five -required
The committee shall be composed of five members who are, in the
judgement of Council, qualified.
1.3 Appointments — effective date — expiry
All appointments to the Committee shall become effective upon the
passing of resolutions, which provide for such appointments, and shall
correspond to Council's term of office.
1.4 Director of Operations
The Director of Operations or his/her designate shall attend all meetings in
an advisory capacity.
1.5 Chair — chosen -first meeting — requirements
There shall be chosen a Chair of such Tillsonburg Cemetery Advisory
Committee hereinafter referred to as "the Cemetery Advisory Corittee"
from among the five members described in Section 1.2, at the first meeting
of the Committee following the passing of a resolution on ap Qjq"1pt§
under Section 1.3, at which at least three members are present after
November 30 in any year.
1.6 Chair—term
Such appointment as Chair shall continue until November 30 in the
following year or until a successor as Chair is appointed, whichever occurs
last.
1.7 Chair — duties
The Chair shall:
(a) chair all Official Cemetery Advisory Committee meetings; acid
(b) set the agenda in consultation with the Director of Operation
1.8 Vice Chair — duties — Chair absent
There shall be chosen a Vice -Chair who shall assume the duties of the
Chair when the latter is not in attendance.
1.9 Quorum — three -minimum
A quorum shall consist of a minimum of three members of the Committee
in attendance at any of its meetings for the conduction of business.
GENERAL PROVISIONS:
2.1 General requirements — set out
The General requirements of the Committee will be as set out in Sections
2.2 through 2.8 inclusive.
2.2 Meetings — times — determined — Chair
The Cemetery Advisory Committee shall meet at the time or times to be
determined in advance, by the Chair and Director provided that at least one
meeting shall be held within every three month calendar period.
2.3 Meetings — notice — to all members — by Chair
The Chair shall give notice of any such meeting to all members of the
Committee including the Director by notice as far in advance of any
meeting as possible and in no event shall the notice be less than forty-eight
hours. The Chair shall make all due attempts to contact Committee
members for emergency meetings.
2.4 Meetings — interested groups — individuals — as required
The Cemetery Advisory Committee shall meet from time to time, when
required, with groups, organizations and individuals interested in Cemetery
services and activities, to determine their particular concerns.
2.5 Annual budget —cemetery — reviewed
The Cemetery Advisory Committee shall review the annual proposed
cemetery budget.
2.6 Projects — attended to -upon request
The Cemetery Advisory Committee shall attend to any related projects, as
requested by Council.
2.7 Policy changes — responsibility — Committee
Upon the establishment by Council of any change in policy as set out in
this or any other Chapter, the Chief Administrative Officer, through the
Director of Operations as may be prescribed or may be necessary, the
Cemetery Advisory Committee shall be responsible to adhere to the same
policies and procedures.
2.8 Special projects — Committees — formed — duties
From time to time committees may be formed to undertake business of
special projects appropriate to Cemetery functions. Such committees shall
report their findings to the Committee at regular Committee meetings.
RECOMMENDATIONS — COUNCIL:
2.8 Special projects — Committees — formed — duties
From time to time committees may be formed to undertake business of
special projects appropriate to Cemetery functions. Such committees shall
report their findings to the Committee at regular Committee meetings.
3.1 Cemetery program — general objectives - activities
The Cemetery Advisory Committee, through the Director Operations, shall
be responsible for presenting to Council its recommendations relating to
those matters pertaining to the general operation and maintenance of the
Cemetery as may from time to time be referred to it for consideration by
Council.
3.2 Committee — Policy matters — other- as required
The Cemetery Advisory Committee, through the Director of Operations,
shall be responsible for presenting to Council its recommendations relating
to other related policy matters that may from time to time be referred to it
for consideration by Council.
3.3 Requirements — status - needs
The Cemetery Advisory Committee, through the Director of Operations,
shall be responsible for presenting to Council its recommendations relating
to requirements to address the cemetery needs of the community.
3.4 Review - operation
The Cemetery Advisory Committee, through the Directory Operations,
shall be responsible for presenting to Council its recommendations relating
to the review and operation of services brought to it by the Director of
Operations.
3.5 Matters — submitted — complete report — channel
All matters submitted to Council for consideration must be accompanied
by a complete report on the subject and shall be presented by the Director
of Operations through the Chief Administrative Officer to the Council.
3.6 Policies — procedures- execution — responsibilities
Upon the establishment by Council of any change in policy as set out in
this by-law, the Chief Administrative Officer, through the Director
Operations shall be responsible for the proper execution of those policies
and procedures.
ENACTMENT:
4.1 Effective date
The by-law upon which this Chapter is founded came into force and took
effect upon the third reading thereof.
READ A FIRST AND SECOND TIME THIS 28TH DAY OF AUGUST, 2000.
READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED
2947 THIS 10TH DAY OF OCTOBER, 2000.