3039 To amend By-Law Number 2947 establishing the Tillsonburg Cemetery Advisory Board.THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3039
A By -Law to amend By -Law Number 2947 establishing the
Tillsonburg Cemetery Advisory Board.
WHEREAS the Council of the Town of Tillsonburg deems it advisable to
establish a Cemetery Advisory Board.
BE IT THEREFORE ENACTED as follows:
ESTABLISHED:
1.1 Tillsonburg Cemetery Advisory Committee
A special body to be known as the "Tillsonburg Cemetery Advisory
Committee", is hereby established.
1.2 Committee Mandate
To provide long-term visionary advice on the direction of the Cemetery
to Council.
1.3 Composition -members -five -required
The committee shall be composed of five members who are, in the
judgment of Council, qualified.
1.3 Appointments -effective date -expiry
All appointments to the Committee shall become effective upon the
passing of resolutions, which provide for such appointments, and shall
correspond to Council's term of office.
1.4 Director of Community Services
The Director of Community Services or his/her designate shall attend
all meetings in an advisory capacity.
1.5 Chair- chosen -first meeting -requirements
There shall be chosen a Chair of such Tillsonburg Cemetery Advisory
Committee hereinafter referred to as "the Cemetery Advisory Committee"
from among the five members described in Section 1.2, at the first
meeting of the Committee following the passing of a resolution on
under Section 1.3, at which at least three members are present after
November 30 in any year.
1.6 Chair - term
Such appointment as Chair shall continue until November 30 in the
following year or until a successor as Chair is appointed, whichever
occurs last.
1.7 Chair -duties
The Chair shall:
(a) chair all Official Cemetery Advisory Committee meetings; and
(b) set the agenda in consultation with the Director of Community
Services
1.8 Vice Chair - Chair absent
There shall be chosen a Vice -Chair who shall assume the duties of the
Chair when the latter is not in attendance.
1.9 Quorum -three-minimum
A quorum shall consist of a minimum of three members of the Committee
in attendance at any of its meetings for the conduction of business.
GENERAL PROVISIONS:
2.1 General requirements - set out
The General requirements of the Committee will be as set out in
Sections 2.2 through 2.8 inclusive.
2.2 Meetings- times -determined - Chair
The Cemetery Advisory Committee shall meet at the time or times to be
determined in advance, by the Chair and Director provided that at
least one meeting shall be held within every six-month calendar
period.
2.3 Meetings -notice -to all members -by Chair
The Chair shall give notice of any such meeting to all members of the
Committee including the Director by notice as far in advance of any
meeting as possible and in no event shall the notice be less than
forty-eight hours. The Chair shall make all due attempts to contact
Committee members for emergency meetings.
2.4 Meetings- interested groups -individuals -as required
The Cemetery Advisory Committee shall meet from time to time, when
required, with groups, organizations and individuals interested in
Cemetery services and activities, to determine their particular
concerns.
2.5 Annual Business Plan - cemetery -review
The Cemetery Advisory Committee shall review and make recommendations
regarding the annual proposed cemetery business plan.
2.6 Projects -attended to -upon request
The Cemetery Advisory Committee shall attend to any related projects,
as requested by Council.
2.7 Policy changes -responsibility -Committee
Upon the establishment by Council of any change in policy as set out
in this or any other Chapter, the Chief Administrative Officer,
through the Director of Community Services as may be prescribed or may
be necessary, the Cemetery Advisory Committee shall be re.sponsible to
adhere to the same policies and procedures.
2.8 Special projects Committees -formed -duties
From time to time committees may be formed to undertake business of
special projects appropriate to Cemetery functions. Such committees
shall report their findings to the Committee at regular Committee
meetings.
RECOMMENDATIONS - COUNCIL:
2.9 Special projects -Committees -formed -duties
From time to time committees may be formed to undertake business of
special projects appropriate to Cemetery functions. Such committees
shall report their findings to the Committee at regular Committee
meetings.
3.1 Cemetery program -general objectives -activities
The Cemetery Advisory Committee, through the Director of Community
Services, shall be responsible for presenting to Council its
recommendations relating to those matters pertaining to the general
operation and maintenance of the Cemetery as may from time to time be
referred to it for consideration by Council.
3.2 committee -Policy matters -other- as required
The Cemetery Advisory Committee, through the Director of Community
Services, shall be responsible for presenting to Council its
recommendations relating to policy matters as they pertain to the
Cemetery.
3.3 Requirements -status -needs
The Cemetery Advisory Committee, through the Director of Community
Services, shall be responsible for presenting to Council its
recommendations relating to requirements to address the cemetery needs
of the community.
3.4 Matters -submitted -complete report -channel
All matters submitted to Council for consideration must be accompanied
by a complete report on the subject and shall be presented by the
Director of Community Services through the Chief Administrative
Officer to the Council.
3.5 Policies -procedures- execution -responsibilities
Upon the establishment by Council of any change in policy as set out
in this by-law, the Chief Administrative Officer, through the Director
of Community Services shall be responsible for the proper execution of
those policies and procedures.
ENACTMENT:
4.1 Effective date
The by-law upon which this Chapter is founded came into force and took
effect upon the third reading thereof.
READ A FIRST AND SECOND TIME THIS 12t' DAY OF November, 2002.
READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3039 THIS 25th
DAY OF November, 2002.
00006,
MAYOR
CLERK