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3181 To adopt a Municipal Alcohol PolicyCORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3181 BEING A BY-LAW TO ADOPT A MUNICIPAL ALCOHOL POLICY WHEREAS the Council of the Town of Tillsonburg recognizes the need for a clear and concise set of policies concerning consumption of alcoholic beverages in Municipally owned facilities and Parks; AND WHEREAS the Council of the Corporation of the Town of Tillsonburg deems it advisable that the Personnel Policy be c onfinned and adopted by by-law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT effective upon passage the Municipal Alcohol Policy attached hereto as Schedule "A" and forming part of this By-law is hereby adopted as the policies and procedures for consumption of alcoholic beverages in Municipally owned facilities and parks for the Town of Tillsonburg. 2. THAT this Municipal Alcohol Policy By-law may be amended from time to time as directed and deemed necessary by the Council of the Corporation of the Town of Tillsonburg. 3. THAT any Municipal Alcohol policies previously adopted are hereby repealed; 4. AND THAT this by-law shall come into force and effect upon final passing. READ A FIRST and SECOND TIME ON THIS THE I I"" DAY OF OCTOBER, 2005; AND READ A THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3121 ON THIS THE 24t" DAY OF OCTOBER, 2005. Mayor — Stephen Molnar j { f { r. Clerk -- TNlichael Graves TOWN OF TILLSONBURG Municipal Alcohol Policy (MMAMP M) LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 1 of 21 10/24/2005 TOWN OF TlLLSONBURG —MUNICIPAL ALCOHOL POLICY TABLE OF CONTENTS 1. Introduction 2. Goal Statement 3. Policy Objectives 4. Conditions of the Use of Alcohol in Municipally owned Facilities SECTION #1 - Municipal Facilities Eligible for Special Occasion Permit Events A. Tillsonburg Community Centre • Lion's Auditorium • Lion's Den • Marwood Lounge • DeCloet Lounge • Rotary Room • Memorial Arena Floor • Senior Centre Auditorium • Lake Lisgar Water Park • Parks & Playgrounds B. Tillsonburg Special Event Centre • Main Floor • Kitchen • Board Room • Inside Fenced Parking Compound C. Tillsonburg Public Library Auditorium D. Annandale National Historic Site • Meeting Room E. Tillsonburg Municipal Airport Exterior Grounds SECTION #2 -Municipal Parks and Facilities NOT Eligible for Special Occasion Permit Events • Parks and outdoors not listed in policy • Arena Dressing Rooms • Arena Lobby • Arena Ice Surface, Seating Area • Pool change Rooms • Exceptions LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 2 of 21 10/24/2005 SECTION #3 - Signs A. Serving P actices B. Accountability C. No Last Call D. RIDE Signs E. 'Ticket Sales Stop SECTION #4 - Controls Prior to Event A. Special Occasion Permit B. Control C. M.A.P. D. Checklist for Event Organizers E. List of Trained Persons F. S.O.P. Signatory SECTION #5 - Controls During Event SECTION #6 - Event Workers — Trained A. Public Events B. Private Events SECTION #7 - Alcohol Service A. Low Alcohol and Non-alcoholic Options B. Control of Alcohol Service C. Advertising Events SECTION #8 — Insurance Liability Insurance SECTION #9 — Safe Transportation SECTION #10 — Youth Admission SECTION #11 — Security Requirements at Specific Events SECTION #12 — Consequences for Failure to Comply SECTION #13 — Policy Monitoring and Revisions Appendix "A" —Checklist for Event Organizers Appendix "B" — M.A.P. Comment Form Appendix "C" — Security Plan LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 3 of 21 10/24/2005 Town of Tillsonburg SUBJECT: Municipal Alcohol Policy — (M.A.P.) 1. INTRODUCTION Council first endorsed a by-law for an Alvohol Management Policy in 1994. This policy has proven to be very effective in Municipal Risk Management and has been included in the rental contract for all Municipal Facilities rented and licensed for special occasion permits. The policy is also intended to promote a safe, enjoyable environment for those who use these facilities. By managing and enforcing this policy, the Town of Tillsonburg hopes to reduce any possible risk of litigation. 2. GOAL STATEMENT In order to reduce alcohol related problems that may arise from alcohol consumption within its facilities and to promote a safe, enjoyable environment for users of these facilities, the Town of Tillsonburg has developed a M.A.P. The Town of Tillsonburg offers a variety of unique recreational experiences for people of all ages. Our goal is to encourage responsible use of alcohol during Special Occasion Permit functions to ensure the health and safety of the participants and the protection of Town of Tillsonburg facilities. 3. POLICY OBJECTIVES To provide appropriate procedures and education to individuals or Event Organizer wishing to hold events in parks and facilities within the Town of Tillsonburg's jurisdiction in order to ensure that all Alcohol & Gaming Commission Board of Ontario legislation pertaining to Special Occasion Permits is properly understood and complied with. To encourage and reinforce moderate drinking practices through the development of appropriate operational procedures, controls, training and education. • BP - To honour the decision of abstainers not to drink alcohol and to encourage their participation by providing alternative, non-alcoholic beverages. • BP - To provide a balance use of alcohol through Special Occasion Permits so that alcohol becomes a responsible part of a social function, rather than the reason for it. • BP -To provide a balance of licensed and non -licensed programs to ensure that consumers, abstainers, adults, youth and families will be adequately serviced and protected. CONDITIONS OF THE USE OF ALCOHOL IN MUNICIPALLY OWNED FACILITIES Anyone who wishes to serve alcohol at a designated site must sign an agreement (contract) form that stipulates the conditions under which alcohol may be served and acknowledges the requirements. In addition, the responsible person must obtain a Special Occasion Permit from the Alcohol & Gaming Commission of Ontario. The Special Occasion Permit holder must comply with the Liquor License Act, R.S.O. 1990, Chapter L.19, the Sections and all of the provisions of the Town of Tillsonburg M.A.P. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 4 of 21 10/24/2005 SECTION #1 -_ MUNICIPAL _FACILITIES ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS TILLSONBURG COMMUNITY CENTRE Lion's Auditorium The Auditorium is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area including a stove, dishwasher and freezer compartments. The Auditorium holds approximately 400 guests with tables and chairs and is wheelchair accessible. Lion's Den The Den is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area including a stove, dishwasher, freezer compartment and separate bar area. The Den holds approximately 120 guests with tables and chairs and is wheelchair accessible. Marwood Lounge The Lounge is suitable for holding Special Occasion Permit events with seating for 80. This room is ideal for meetings and small social functions. DeC_loet Lounge The Lounge is suitable for holding Special Occasion Permit events with seating for 55. This room is ideal for meetings and small social functions. RotaM The Rotary Wing is suitable for holding Special Occasion Permit events with seating for approximately 40 with tables and chairs and is equipped with a small kitchen. This room is ideal for meetings and small social functions. Memorial Arena Floor The Arena Floor is suitable for holding Special Occasion Permit events with main floor seating for 1400. A variety of events can be held in this facility and is wheelchair accessible with elevator. Senior Centre Auditorium This facility is suitable for holding Special Occasion Permit events with seating for approximately 120 with tables and chairs. This room is ideal for meetings and small social functions. LAKE LISGAR WATER PARK This facility is suitable for holding Special Occasion Permit events providing designated area and proper fencing are in place. PARKS & PLAYGROUNDS Kiwanis, Optimist, Hardball, Annandale and Auction Exchange ball diamonds, as well as, Memorial Park and Coronation Park are suitable for outdoor Special Occasion permit functions, provided proper approvals have been received and designated area with proper fencing (4'high) provided. Designated area will control the people coming in and out. Event Organizer will be required to provide sanitation requirements, accessibility to the area by emergency works and access to telephone (cell phones) for those wishing to arrange for transportation. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 5 of 21 10/24/2005 TILLSONBURG SPECIAL EVENT CENTRE Main Floor This facility is suitable for holding Special Occasion Permit events. The 62,000 square foot main floor will hold approximately 2,000 guests with tables and chairs and is completely wheelchair accessible. Kitchen This facility is suitable for holding Special Occasion Permit events. The kitchen includes a stove, fryer and refrigeration units. This area seats approximately 70 guests and can be utilized for a meeting room. Board Room This room is suitable for holding Special Occasion Permit events. It seats approximately 25 people and is an ideal location for meetings. Inside Fenced Parking Compound This area is suitable for holding Special Occasion Permit events, providing a designated fenced area is utilized and proper approval from Building Department and Fire Department. This outdoor area is ideal for tented events. TILLSONBURG PUBLIC LIBRARY Auditorium This facility is suitable for holding Special Occasion Permit events. It will seat approximately 100 and is ideal for private parties, workshops and general meetings. ANNANDALE NATIONAL HISTORIC SITE Meeting Room This facility is suitable for holding Special Occasion Permit events. It will seat approximately 60 and is ideal for private parties, workshops and general meetings. TILLSONBURG MUNICIPAL AIRPORT This facility is suitable for holding Special Occasion Permit events providing a designated area and proper fencing are in place. OTHER MUNICIPALLY OWNED FACILITIES All other facilities require written approval from the Town of Tillsonburg, Chief Administrative Officer or designate. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 6 of 21 10/24/2005 SECTION #2 - MUNICIPAL PARKS & FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION PERMITS EVENT Parks and outdoors areas not listed in policy Arena Dressing Rooms • Arena Lobby: • Arena Ice Surface, Seating Area: Pool Change rooms • Exceptions: Any person wishing to hold a Special Occasion Permit event in a location not listed in this policy must receive written approval from Town Council. AREAS DESIGNATED WHERE ALCOHOL USE IS PROHIBITED The consumption of alcoholic beverages is prohibited in the majority of parks, gardens, sports facilities and service facilities within the jurisdiction of the Town of Tillsonburg. The Town of Tillsonburg has a zero tolerance policy on the consumption of alcohol where proper permits have not been obtained. The Town may change the designation of any site within its jurisdiction at its discretion. SECTION # 3 -SIGNS LLA - Serving Practices A sign will be prominently posted at the bar and at the ticket counter stating the law on serving to intoxication. The sign will read: "It is against the Liquor License Act of Ontario for licensed establishments to serve customers to intoxication. For this reason, servers in our facilities are required to obey the law and not serve anyone to intoxication. We are also pleased to offer non-alcoholic beverages." A sign will be prominently posted stating the type of identification accepted as proof of age. The sign will read: "In Ontario, the legal drinking age is 19 years of age. You may be asked for proof of age. Acceptable identification is: • Ontario Drivers Licence • Canadian Passport • Canadian Citizenship Card • Canadian Armed Forces I.D. card • Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario • Alcohol & Gaming Commission Board of Ontario ID card (no longer issued, but accepted as valid I.D.) A sign will be prominently posted stating the effect of alcohol and pregnancy. The sign will read: LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 7 of 21 10/24/2005 No person shall sell or supply liquor or offer to sell or supply liquor from a prescribed premise unless, • The premises prominently displays a warning sign containing the prescribed information that cautions women who are pregnant that the consumption of alcohol during pregnancy is the cause of Fetal Alcohol Spectrum Disorder; • Accountability The town will supply two signs. They will be posted at the bar and main entrance of all S.O.P. functions informing patrons where to direct concerns regarding the manner in which the function has been operated and the Event Organizer c` the event. The signs will also include the name and address and phone numbers of the Police Department and the Alcohol & Gaming Commission of Ontario. Having these signs visible to participants eliminates any confusion on who to contact for information or to lodge complaints regarding an event. No Last Call A sign stating "Last Call Will Not Be Announced", will be placed in the bar area. • RIDE Signs A sign stating that RIDE program information is available to patrons will be supplied by the OPP to the Town. • Ticket Sales Stop A sign stating that "Ticket Sales will stop at 12:45am" will be posted in the bar area. SECTION # 4 - CONTROLS PRIOR TO EVENT EVENT ORGANIZERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING 1. (LLA) SPECIAL OCCASION PERMIT: The Permit Holder shall post the Special Occasion Permit at the bar area clearly stating the name of the Special Occasion Permit holder and the telephone numbers for the designated contact person, secondary contact person and the Alcohol & Gaming Commission Board of Ontario. • While the local authorities and Alcohol & Gaming Commission Inspectors are informed of the date and place of the special occasion function, they do not always have an opportunity to drop in and check on the operation of the event. • (LLA) The Permit Holder must remain on site at all times. If, for some reason, they cannot, a secondary name must be posted. Concerned participants will know whom to contact immediately on the premises. This can facilitate early correction of potentially risky situations. 2. (BP) CONTROL: In order to be eligible for a facility rental for a special occasion function, the Event Organizer must demonstrate to the satisfaction of the Director of Community Services or designate that there are sufficient controls in place to prevent under age, intoxicated or rowdy people from entering the event and that the intoxicated participants will be refused services and removed from the event. • Event Organizers must understand that prevention of intoxication is paramount. Controls must be enforced to allow for an enjoyable and safe atmosphere for all present. 3. (BP) MUNICIPAL ALCOHOL POLICY will be available from Town Staff person at the time of booking. 4. (BP) CHECKLIST FOR EVENT ORGANIZERS form and a rental contract form will be provided by the LEGEND: LLA - Liquor Licence Act, BP - Best Practice Page 8 of 21 10/24/2005 municipality at the time of booking. These forms are to be completed by the Event Organizer and returned to the staff person or designate at least two (2) weeks prior to the event. Signatures from both the Event Organizer and the staff person are required on the forms. Please see appendix "A". 5. (BP) The Town will endeavour to have a list of trained persons who have indicated that they may be available to assist at events where the Event Organizer does not have the required SIP/Smart Serve trained personnel. 6. (LLA) The signatory of the S.O.P. must attend the event, and be responsible for decisions regarding the actual operation of the event. If the event is more than 2 days in length then a designate may be assigned and their name(s) must appear on the contract. This person and all event workers must refrain from alcohol consumption during the event, including any clean-up activities. SECTION #5 - CONTROLS DURING EVENT J All controls and service must be consistent with the provisions of the Alcohol & Gaming Commission Act of Ontario and its Sections. 1. Permit Holder, Event Volunteers/Event Staff (hired by the Permit Holder or organizer) must: (LLA) • Abide by all the rules of the M.A.P. • Attend the event and be sober before and during the event, including any clean-up activities • Ensure that the bartenders and servers do not serve alcohol to any one under age, intoxicated or rowdy at the event 2. Access & Control (LLA) The permit holder and event volunteers/event staff shall accept the following as proof of age for alcohol purchase or consumption: • Ontario Drivers Licence • Canadian Passport • Canadian Citizenship Card • Canadian Armed Forces I.D. card • Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario • Liquor Control Board of Ontario ID card (no longer issued, but accepted as valid I.D.) Entry to public functions, must be denied to: • Intoxicated or unruly individuals • Individuals carrying alcoholic beverages • Individuals previously turned away from the event 3. (LLA) Entry to the event must be monitored by responsible person(s) meeting the age of majority requirements at all times. These person(s) shall further observe for individuals that may be attempting to enter the premises and that appear to be impaired or have a history of causing problems at events. 4. (LLA) The permit holder has the right to deny entry to any individual. 5. (LLA) The holder of the S.O.P. and the person renting the facility are responsible to ensure that the event is properly supervised and will provide enough staff to fulfill this obligation. 6. (BP) The type of identification to be worn by event workers must be stated on the "Checklist for Event Organizers" form. See appendix "A". 7. (BP) All day outdoor events are required to cease the sale of alcohol for a period of one hour to allow for clean up. 8. (LLA) The bar area within the premises shall be closed no later than 1:00am and NO service of alcoholic beverages will be allowed after this time. 9. (BP) All entertainment within the facility shall cease at 1:00am. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 9 of 21 10/24/2005 10. (LLA) All signs of consumption and service of alcohol including empty glasses shall be removed from sight with 45 minutes of the expiry of the S.O.P. or by 1:45am, whichever is earliest. 11. (BP) To assist staff and to ensure that no incidents occur on the premises, patrons must vacate the facility by 2:00am. 12. (BP) Failure to comply with the above could prevent the licence holder or organization from further renting of any Town of Tillsonburg facility and where appropriate, Police and Alcohol & Gaming Commission of Ontario will be advised and charges could be laid 13. (LLA) The only exception to the 1:00am closing time would be during a New Years Event when the S.O.P. indicated the expiry time of 2:00am. 14. (BP) Bartenders must be SIP/Smart Serve trained (further details in Section #6). Event organizers are encouraged to have all event staff SIP/Smart Serve trained. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 10 of 21 10/24/2005 (BP) - SECTION #6 - EVENT - STAFFING REQUIREMENTS - -- --- The following guidelines are to be followed regarding the minimum number of Smart Serve/SIP trained persons to untrained persons. A security plan is required two weeks prior to the event. (BP) -PUBLIC EVENT STAFFING REQUIREMENTS X100 People LOCATION # OF TRAINED �# OF UNTRAINED i I Door' 2 Bar 1 - Bar tickets 1 _ Floor Monitor *No Monitor Required No monitors are required unless patrons are not visible to bartenders during the event 100 - 400 People LOCATION # OF TRAINED # OF UNTRAINED Door - 2 Bar_ 2 1 Bar tickets 1 1 Floor Monitor - 4* 2 extra floor monitors are required for events allowing participants under the age of majority 400 - 600 People LOCATION # OF TRAINED # OF UNTRAINED Door - 3 Bar 4 - Bar tickets 2 - Floor Monitor Dance - 6* Floor Monitor Other - 4* Exits Outdoors only) - 2 at each 4 extra floor monitors are required for events allowing participants under the age of majority Over 600 People LOCATION # OF TRAINED # OF UNTRAINED Door - 5 Bar 6 - Bar tickets 4 - Floor Monitor (Dance - g* Floor Monitor Other - 6* Exits Outdoors only) - 2 at each 6 extra floor monitors are required for events allowing participants under the age of majority In certain cases the number of people required at the door will be waived and will be at the discretion of the staff person. Example: Ball Tournaments in the afternoon (BP) -PRIVATE EVENT STAFFING REQUIREMENTS 50-100 People LOCATION # OF TRAINED # OF UNTRAINED Door - 1 � Bar 2 _ Bar tickets - Floor Monitor Over 100 People LOCATION # OF TRAINED # OF UNTRAINED Door - _ Bar 2 _ Bar tickets - Floor Monitor I - 2 2 extra floor monitors are required for events allowing participants under the age of majority. The event organizers will only use monitors, ticket sellers and bartenders who are nineteen (19) years of age and older. "Self serving" is prohibited and trained bar personnel are required. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 11 of 21 10/24/2005 SECTION #7 - ALCOHOL SERVICE A. LOW ALCOHOL AND NON-ALCOHOLIC OPTIONS 1. (LLA) The Permit Holder will ensure that 30% of the alcoholic beverages offered consist of low alcohol options (i.e. low alcohol beer, light wine, and low alcohol spirits). Non-alcoholic beverages must be readily available and priced significantly below any alcoholic beverage. 2. (BP) The Permit Holder shall provide a sign, which shall be prominently posted identifying the low alcohol and non-alcoholic beverages available at the event. Low alcohol beverages help prevent intoxication by providing responsible consumers with an opportunity to consume less alcohol and avoid becoming intoxicated. A patron consuming a regular beer (at 5% alcohol) would have to drink two "extra light" beers (at 2.5% alcohol) to ingest the same amount of alcohol. Similarly, "light" beer (at 4% alcohol) represents a 20% reduction in alcohol intake. 3. (BP) Discounts will not be offered for volume purchase of tickets when tickets are sold for alcoholic beverages. The Town may require that a limit be imposed on the number of tickets to be sold to any person at one time. • By limiting the number of tickets or drinks participants may purchase at one time, the ticket sellers, monitors, bartenders and servers are provided with more opportunities to observe participants for signs of intoxication. B. CONTROL OF ALCOHOL SERVICE 1. (LLA) No marketing practices that encourage increased consumption will be permitted. Examples: Oversized drinks, double shots, and pitchers of beer, drinking contests or volume discounts. Event Organizers will agree not to use marketing practices such as: availability of oversized drinks, double shots, pitchers of beer, drinking contests, volume discounts or tickets including a free bar, as these practices encourage increased alcohol consumption. • Table consumption can be moderated by not selling rounds of large numbers of tickets. 2. (LLA) No "Last Call" will be announced prior to the end of the event/sale of alcohol. A sign will be posted at the bar stating "No Last Call Will Be Announced". • Announcing, "last call", prior to end sales encourages some patrons to purchase the maximum number of drinks allowed to prolong the event and drinking. 3. (BP) Tickets for alcohol must be purchased from designated ticket sellers and must be redeemed at the bar. 4. &LA) An adequate supply of food must be available to persons attending the event. Snacks such as chips, peanuts or popcorn are not an acceptable substitute for this requirement. 5. (LLA) There will be no self -serve events; even "Wine & Cheese" functions require a bartender. 6. (BP) A sign stating, "Ticket Sales will stop at 12:45am." 7. (BP) Bartenders and servers are required to pour all beverages into plastic or paper cups disposable cups at the bar. All bottles are to be kept behind the bar. Alcoholic and Non -Alcoholic drinks are to be served in different cups. Exception: Private events by invitation only. • By following the guidelines we will reduce the risk that Event Organizer's automatically assume when running an event. These practices are designed to discourage heavy alcohol consumption. By pouring all beverages into disposable cups, the chance of glass/bottle breakage is minimized. 8. (BP) Any masked events, such as Masques, New Year's Eve parties, Halloween Parties, where masked identity of individuals are in attendance (costumed events), must meet the following conditions: i. Acceptable type of identification, as listed LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 12 of 21 10/24/2005 ii. No one Linder the age of 19 years admitted C. ADVERTISING EVENTS • (LLA) Event Organizers must follow the Alcohol & Gaming Commission application Sections regarding alcohol advertising, which states that Event Organizer cannot advertise the brands or the cost of the alcohol to be served unless application is made to the Alcohol & Gaming Commission Board. • Alcohol advertising is designed to encourage and promote the consumption of alcohol. Since it is illegal for people under the age of 19 to consume these products, it is preferred that alcohol advertising is not used. It is also the desire of the Town of Tillsonburg to provide a positive example to underage patrons. SECTION #8 -INSURANCE LIABILITY INSURANCE: The Permit Holder shall obtain a minimum of TWO MILLION ($2,000,000.00) DOLLARS liability insurance, naming the Town of Tillsonburg as an additional insured, providing copy to the Town of Tillsonburg at least two weeks prior to the event. The permit holder will indemnify and save the Town of Tillsonburg harmless from all claims arising from the permit or event. The actual insurance limits required may be increased at the discretion of the Town of Tillsonburg. Party Alcohol Liability insurance is required. (Check with your insurance carrier for further information) • If an individual is injured, and if the Town of Tillsonburg were to be found "jointly and severally" liable, the Town of Tillsonburg could end up paying part or all of the judgment should the Special Occasion Permit holder be inadequately insured or uninsured. • In addition to the expense to the municipality to defend any legal action, the municipality might have difficulty obtaining continued insurance coverage. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 13 of 21 10/24/2005 [_SECTION ## 9 - SAFE TRANSPORTATION • (BP) Only individuals, Event Organizer or organizations implementing a safe transportation strategy will be permitted rental privileges of facilities for S.O.P. functions. (BP) The Event Organizer shall identify the strategies, which will be used on the "Checklist for Event Organizers" form. The Event Organizer shall implement and encourage a Designated Drivers Program. This program shall be advertised at the event so that all patrons are aware this program is available. This program shall consist of the following: • (BP) It is suggested that the designated driver be supplied with free soft drinks/coffee during the function. The Event Organizer shall advertise or announce the availability of this program during and, if possible, prior to the event. • (BP) Advertise the use of taxi service — The Event Organizer shall advertise or announce the availability of a taxi service to attendees of the event. If not required to provide a taxi service, the Event Organizer shall ensure that appropriate signage is posted at the facility which includes the telephone number and/or use their best efforts to obtain any attendee a taxi upon request The Permit Holder is responsible for promoting safe transportation options for all the drinking participants. Examples of safe transportation options are: • A designated driver provided by the Event Organizering Event Organizer; or • A taxi paid either by the Event Organizering Event Organizer or the participant. • The risk of liability is especially high when an impaired driver leaves an alcohol-related event. Event organizers must assume responsibility for promoting safe transportation for all drinking participants. Safe transportation options are essential since the only way to sober up an impaired person is with time. SECTION # 10 -YOUTH ADMISSION TO ADULT EVENTS Each rental Event Organizer will be responsible to select a strategy on allowing youth to their event. In all cases the following guidelines must be adhered to: 1. (LLA) Anyone who appears to be under the age of 25 years will be required to show I.D. before they are allowed into the event/facility. 2. (BP) Two (2) extra floor monitors will be required if persons under the age of majority are allowed to enter Public events. 3. (LLA) Individuals under the age of majority will not be allowed to consume alcohol beverages. Anyone serving individuals under the age of majority will be required to leave the event. 4. (BP) It is suggested that for events allowing individuals under the age of majority and with over 250 patrons will be required to identify those persons over the age of majority. Event Organizers may choose either stamps or wristbands to identify persons over the age of majority. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 14 of 21 10/24/2005 SECTION # 11 - SECURITY REQUIREMENTS AT SPECIFIC EVENTS I (BP) The following situation requires off duty police officers or licenced and bonded Security Company as per schedule: OUTDOOR EVENT STAFFING REQUIREMENTS Up to 400 I Approved Security Plan 400-750 People 4 Officers 751-1200 People 6 Officers (BP) The following situation requires off-duty police officers or a licenced and bonded security company as per schedule: COMMUNITY CENTRE AUDITORIUM, ARENA FLOOR & SPECIAL EVENT CENTRE • STAFFING REQUIREMENTS Buck & Does Music/Dance Parties Up to 200 People Approved Security Plan 200-400 People 2 Officers/Private Security 2 Officers/Private Security 400-750 People 4 Officers/Private Security 4 Officers/Private Security Over 750 Subject to approval and Security Plan ** PRIVATE FUNCTIONS (not open to the public), OFF-DUTY POLICY OFFICERS OR A LICENCED AND BONDED SECURITY COMPANY ARE NOT REQUIRED. Full payment of off-duty police officers or licenced and bonded security company is the sole responsibility of the Event Organizer. (Time Period Required: 9:00pm - 2:00am.) The Town of Tillsonburg reserves the right to approve or disapprove of licenced and bonded private security companies. The Town Fire Chief and the Town Building Inspector will determine maximum capacity for beer tents based on exits and floor area. Letters of approval must be received by the Fire Chief, Building Inspector and O.P.P. For potential problem rentals, the Town reserves the right to require the presence of two (2) police officers (off duty) or licenced and bonded Security Company for the duration of an event. This cost will be borne by the Event Organizering Event Organizer or individual. The Town also reserves the right to refuse the issuance of a facility rental permit at their sole discretion. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 15 of 21 10/24/2005 SECTION # 12 - CONSEQUENCES FOR FAILURE TO COMPLY 1. In the case of patrons who are intoxicated to the point that they must be cut-off, the Permit Holder or designated Event volunteer/staff must make every effort to ensure that the patron does not drive and that he or she will arrive safely at home. In some instances, non -intoxicated friends might agree to drive the person home, or a cab may be called for the patron. 2. In an effort to encourage patrons not to drink and drive, free access to a phone should be made available to persons wishing to call a taxi and the telephone number of a taxi company should be prominently displayed. 3. If an intoxicated person insists on driving, the Permit Holder and/or staff may have to attempt to detain the person and call the police. 4. The Permit Holder is required to report in writing to the Director of Community Services or designate within 48 hours all incidents in which patrons are injured or ejected from an event or Police are called. • 5. Although police will be called if a situation deems necessary to do so, it is the responsibility of the S.O.P. holder to ensure the proper management of an event. • 6. Where persons under the age of majority are found to have consumed or to be consuming alcohol at S.O.P. and non S.O.P. events, the authorities will be called First Infraction: The individual will be turned over to the police. Second Infraction: The individual could be banned from attending any public function held in any municipal facility for a period of 6 months. The Chief Administrative Officer or designate will send a registered letter to the parents/guardians. 7. Where anyone is engaged in disruptive behaviour as a result of alcohol consumption at social events, authorities will be called. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 16 of 21 10/24/2005 ENFORCEMENT PROCEDURES FOR M.A.P. VIOLATION LLA - A violation of the M.A.P. occurs when individuals consume alcohol in a municipal facility or area in violation of this policy or any municipal, provincial or federal legislation including the conditions of the Alcohol & Gaming Commission of Ontario. Participants at the event, other users of the facility, Town of Tillsonburg staff, Police or an Inspector of the Alcohol & Gamine Commission of Ontario can intervene at any time. 1. BP - A member of the organizing Event Organizer(s) or the designated monitor(s) may intervene by informing the offending individual of the M.A.P. violation and asking that it stop. Event Organizer members and monitors are encouraged to intervene in this way because intervention at other levels could result in a loss of privileges and legal charges. 2. BP - Where a Permit Holder has violated the M.A.P., and has been confronted by a Town of Tillsonburg staff member, the Event Organizer shall be sent a letter by the Manager or designate advising of the violation, and indicating that further violations will not be tolerated. 3. BP - Should the Permit Holder violate the M.A.P. again within one year of receiving notice of a first violation, the licence holder and event organizers shall be suspended from organized use of a Town of Tillsonburg facility or area for a period of one year. The Community Centre Manager will send a letter to the appropriate contact person advising of the suspension. (Copy to Director of Community Services or designate who shall forward information to Chief Administrative Officer or designate and Council) 4. BP - Where, in the opinion the Town of Tillsonburg Community Centre Manager/Director Community Services, there has been a violation of a provincial or federal statute, the event organizers shall be immediately suspended from organized use of a Town of Tillsonburg facility or area for a period of one year or such longer period as are warranted in the circumstances. A letter shall be sent by the Community Centre Manager, Director of Community Services or designate and copied to Chief Administrative Officer or designate and Council. SECTION # 13 -POLICY MONITORING AND REVISIONS • (BP) The Municipal Alcohol Policy for the Town of Tillsonburg will be reviewed yearly from the date initially approved by Town Council as By-law 3150. Quarterly meetings will be scheduled with OPP, Alcohol & Gaming Commission and designated town staff to review occurrences within in our licenced facilities. All reports will be sent to Director of Community Services. LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 17 of 21 10/24/2005 APPENDIX «A" CHECKLIST FOR EVENT ORGANIZERS (All material to be supplied two weeks prior to the event date) 1. Name of person and/or organizing group this event: 2. Will persons under 19 years of age be attending this event? ❑ Yes ❑ No 3. Type of Identification for event workers: 4. Has proof of S.O.P. been provided and copy filed? ❑ Yes ❑ No 5. Has proof of insurance been provided and copy filed? El Yes El No 6. The safe transportation strategy(s) that will be used at this function are: a) 3 c) 7. I have reviewed the Town of Tillsonburg Municipal Alcohol Policy with a staff representative ❑ Yes ❑ No 8. I understand all the policy Sections. ❑ Yes ❑ No 9. I and/or my group will observe and obey all policy sections during the event. ❑ Yes El No Date: Date: Event Organizer's Signature: Staff Signature: LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 18 of 21 10/24/2005 APPENDIX "B" MUNICIPAL ALOCHOL POLICY COMMENT FORM Please comment on the effects that thispolicyhad relating to your rental. Date of your event: Location of your event: Type of event: COMMENTS: LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 19 of 21 10/24/2005 • ..r..yy�� Appendix ,SECURITYPLAN Event Location: Tillsonburg Community Centre ❑ Special Event Centre ❑ El Lion's Auditorium ❑ Section A or B El Lion's Den ❑ Main Floor ❑ Marwood/DeCloet Lounge ❑ Kitchen ❑ Rotary Room El Board Room ❑ Arena Floor Date of Event: Duration: Function: Contact Name: Telephone #: Special Occasion Permit filed: Yes ❑ No El Anticipated Attendance: Proof of Insurance filed: Yes ❑ No El 1. Has customer received and read Municipal Alcohol Policy (M.A.P.)? Yes ❑ No ❑ 2. List name(s) of trained bartenders, complete with certification numbers. a) b) C) 3. List names of who will be checking identification at the door? a) b) C) 4. List names of who will be monitoring the event, checking washrooms, circulating through the parking lots to ensure that over drinking, supplying minors and self-serving does not occur? a) b) C) 5 Will security be provided beyond this plan? Yes ❑ No ❑ Paid Duty Officers? Private Security Company? (Please circle one) 6 General Comments: LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 20 of 21 10/24/2005 LEGEND: LLA — Liquor Licence Act, BP — Best Practice Page 21 of 21 10/24/2005