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3497 Schedule A Horizon Contract - A by-law to enter into an agreement with the Horizon Maintenance and Supreme Cleaning ServicesFORM OF AGREEMENT MUNICIPAL FACILITY HOUSEKEEPING 2011-2014 HORIZON MAINTENANCE Horizon Maintenance agrees to deliver, within seven (7) calendar days of signing of Contract a Certificate of Insurance and a Certificate of Clearance from the Workers' Compensation Board. It is hereby agreed and understood that this form is to form part of the Contract Documents. THE HOUSEKEEPING SERVICES FOR VARIOUS MUNICIPAL FACILITIES AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT made in TRIPLICATE ON the __ day of ___ _____in the year Two Thousand and Eleven by and between: THE CORPORATION OF THE TOWN OF TILLSONBURG, herein (and in the General Conditions) called "OWNER" -and- HORIZON MAINTENANCE herein and in the General (Conditions) called the "Contractor" WITNESSETH: that the owner and the Contractor undertake agree as follows: ARTICLE 1 The Contractor shall: a) Provide all the materials and perform all the work shown on the described in the document titled: HOUSEKEEPING SERVICES FOR VARIOUS MUNICIPAL FACILITIES which have been assigned in duplicate by both parties and attached to and forming part of this agreement for the following facilities as follows AS PER THE ATTACHED SPECIFICATION DOCUMENTS, 1. CORPORATE OFFICE - 3 times per week on Monday, Wednesday and Friday 2. CUSTOMER SERVICE CENTRE- 3 times per week on Monday, Wednesday and Friday 3. TILLSONBURG O.P.P. STATION - 5 times per week Monday - Friday b) Do and fulfill everything indicated by this Agreement; and ensure the following, 1. That all employees are trained in WHMIS and all MSDS binders are kept up to date in all locations. 2. That all facilities are secure during and after work is completed and all security systems are activated upon leaving the premises. 3. That all employees are sufficiently trained by the contractor to ensure they are aware of their duties and all applicable Health and Safety regulations pertaining to the work. 4. That a log is kept by the contractor for each location so that staff at each facility can communicate with the Housekeeping staff and so that contracted staff can sign off that the work in the specifications is completed on a regular basis. c) Commence the Contract on May 1, 2011 and execution of all contract documents and complete substantially all work by April 30, 2014 ARTICLE 2 The General Conditions and Information for Bidders, Special Conditions, the Specifications, the RFQ, Addendum are all to be read and form part of the Agreement and the whole shall constitute the Contract between the parties and it shall ensure to the benefit of and be binding upon them and their successors, executors, administrators, and their assigns, ARTICLE 3 a) The Owner shall: Pay on account thereof for the value of work as follows: On a Monthly Basis upon receipt of the invoice a) Notwithstanding the provisions contained in Clause (a) above -• If on account of climatic or other conditions reasonably beyond the Contractor's control there are items of work that cannot readily be completed, the payment in full for the work which has been completed shall not be delayed on account thereof, by the Owner may withhold a sufficient and reasonable sum, until the uncompleted work is finished and such sum as will adequately protect the Owner against liens, b) The Town of Tillsonburg reserves the right to cancel this agreement within (15) days written notice for non performance and further reserves the right to adjust the cleaning frequencies to meet client's needs. ARTICLE 4 Any extra work required by the Town of Tillsonburg must follow the conditions listed below, a) The cost of any extra work shall consist of a written quotation to meet specifications of the Parks and Facilities Manager or designate. No extra work is to be performed without written authorization. ARTICLE 6 a) Public Liability Insurance - The Contractor covenants and agrees that they will carry public liability insurance for the operation of their equipment and the carrying out of their work under their equipment and the carrying out of their work under this contract to the extent of $2,000,000.00. The Contractor covenants and agrees to name the municipality as co-insurer for the extent of the contract. b) Proof of insurance must be sent to the Town of Tillsonburg upon signing on an annually basis. c) Workplace Safety Insurance Board certificate to be submitted upon signing or on an annually basis or as required by law. ARTICLE 7 d) Time shall be deemed to be the essence of this Contract. ARTICLE 8 In case of any inconsistency or conflict between the provisions of this Agreement and the Specifications, or General Conditions, Information for Bidders, or Special Conditions or Form of RFQ or any other document or writing, the provisions of such documents shall take precedence and govern in the following order, namely: Form of Agreement Specifications ARTICLE 9 All communications in writing between the parties shall be deemed to have been received by the addressee if delivered to the individual or to a member of the firm or to an officer of the Corporation for whom they are intended or if sent by post addressed as follows: The Town of Tillsonburg Department of Community Services 45 Hardy Avenue Tillsonburg, Ontario NAG 3W9 ARTICLE 10 All terms and conditions, including Article 3 of this agreement shall be for a three year period. IN WITNESS WHEREOF the parties hereto have executed this agreement the day and year first above written, signing officers in that behalf. SIGNEDAND DELIVERED In the Presence of CONTRACTOR HORIZON MAINTENANCE Deputy Mayor- Mark Renaud Clerk - Donna Hemeryck Specifications CORPORATE OFFICE Washrooms & Water Fountains Daily Clean and disinfect seats (both sides) with clean potable water, bowls, urinals, wash basins, mirrors, partitions and fittings (This should include all body contact points) Damp mop floors Supplies replenish soap, toilet paper and paper towel dispensers as needed Clean and disinfect showers with a tile cleaner Weekly Descale all toilet bowls, urinals, showers and washbasins Monthly Carpets Daily Twice per Year Waste Receptacles Wash down all walls Vacuum Shampoo and/or Steam Clean Daily Empty and dispose of waste All waste receptacles should be fitted with plastic bags Monthly Kitchen Area Daily Wash and disinfect Clean table and counter top area Clean and disinfect sink and fixtures Keep paper towel stocked_______ Weekly Wash down cupboards, microwave and fridge Walls & Woodwork Daily Spot clean interior walls and office partitions of finger marks etc. Weekly Dust baseboards and keep free of mop streaks, wax accumulation and streaks Monthly Light Fixtures General Dust walls, partitions, woodwork and uncovered pipes Second Week of April and October Twice per Year Incandescent recessed fixtures: remove cover, vacuum and wash interior, wash interior cover galls and replace Fluorescent fixtures: Remove shield, wash exposed pan, wash acrylic shield using antistatic procedure. Replace burnt out fixtures as needed Council Chambers Daily Weekly Ceilings Twice per year Wipe down tables & Desks Vacuum carpet area Wipe down chairs Vacuum & dust - Clean soft, acoustical ceilings Office Furniture & Equipment Wednesday & Friday___ Dust desks, table's chairs, cabinets, counters, business machines, phones, bookshelves Weekly Wax, polish or treat wooden furniture, plastic or upholstered furniture OPP STATION Washrooms & Water Fountains Daily Clean and disinfect seats (both sides) with clean potable water, bowls, urinals , wash basins, mirrors, partitions and fittings (This should include all body contact points) Damp mop floors Supplies replenish soap, toilet paper and paper towel dispensers as needed Clean and disinfect showers with a tile cleaner Weekly Tile Floors Daily Weekly Monthly Twice per year Carpets Twice per Year Waste Receptacles Daily Monthly Descale all toilet bowls, urinals, showers and washbasins Monthly Wash down all walls Sweep using a dust control method Damp mop _____________ Spray Buff Floors Rinse entire floor and apply a spray buff coat of floor finish so as to remove all soil, spots, stains, heel marks and restore the appearance of the floor Last week of March and August Wash, strip, wax and polish tile floors Daily Vacuum Shampoo and/or Steam Clean Empty and dispose of waste All waste receptacles should be fitted with plastic bags Wash and disinfect Kitchen Area Daily Weekly Wails & Woodwork Daily Weekly Monthly Light Fixtures General Clean table and counter top area Clean and disinfect sink and fixtures Keep paper towel stocked_______ Wash down cupboards, microwave and fridge Spot clean interior walls and office partitions of finger marks etc. Dust baseboards and keep free of mop streaks, wax accumulation and streaks Dust walls, partitions, woodwork and uncovered pipes Second Week of April and October Twice per Year Incandescent recessed fixtures: remove cover, vacuum and wash interior, wash interior cover galls and replace Fluorescent fixtures: Remove shield, wash exposed pan, wash acrylic shield using antistatic procedure. Replace burnt out fixtures as needed Twice per year Vacuum & dust - Clean soft, acoustical ceilings Office Furniture & Equipment Wednesday & Friday I Dust desks, table's chairs, cabinets, counters, business machines, phones, bookshelves Weekly Wax, polish or treat wooden furniture, plastic or upholstered furniture Holding Cells Daily Damp mop floors Wipe down tables & Benches Wash & Disinfect Walls (This should include all body contact points) Clean and disinfect toilets and sinks Clean and disinfect all bars on holding cells Weekly Wipe down chairs Three times per year Last week of March, August and November Strip, wax and polish floors CUSTOMER SERVICE Washrooms & Water Fountains Daily Clean and disinfect seats (both sides) with clean potable water, bowls, urinals , wash basins, mirrors, partitions and fittings (This should include all body contact points) Damp mop floors Supplies replenish soap, toilet paper and paper towel dispensers as needed Clean and disinfect showers with a tile cleaner Weekly Descale all toilet bowls, urinals, showers and washbasins Monthly Wash down all walls Carpets Daily | Vacuum Twice per Year Shampoo and/or Steam Clean Waste Receptacles Daily Monthly Kitchen Area Daily Empty and dispose of waste All waste receptacles should be fitted with plastic bags Wash and disinfect Clean table and counter top area Clean and disinfect sink and fixtures Keep paper towel stocked Weekly Wash down cupboards, microwave and fridge Walls & Woodwork Daily Weekly Spot clean interior walls and office partitions of finger marks etc. Dust baseboards and keep free of mop streaks, wax accumulation and streaks Monthly Dust walls, partitions, woodwork and uncovered pipes Light Fixtures General Twice per Year Second Week of April and October Incandescent recessed fixtures: remove cover, vacuum and wash interior, wash interior cover galls and replace Fluorescent fixtures: Remove shield, wash exposed pan, wash acrylic shield Replace burnt out fixtures as needed using antistatic procedure. Ceilings Twice per year Vacuum & dust - Clean soft, acoustical ceilings Office Furniture & Equipment Wednesday & Friday Dust desks, table's chairs, cabinets, counters, business machines, phones, bookshelves Weekly Wax, polish or treat wooden furniture, plastic or upholstered furniture