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3565 To adopt the Town of Tillsonburg Municipal Alcohol Policy (MAP)THE CORPORATION OF THE TOWN OF TBLLSONBURG BY-LAW NUMBER 3565 A BY-LAW to adopt the Town of Tillsonburg Municipal Alcohol Policy (MAP) and to repeal the former Municipal Alcohol Policy, By-Law 3181. WHEREAS it is necessary and expedient that there shall be a clear and concise policy governing the sale and consumption of alcoholic beverages in Municipal owned facilities and parks to promote a safe, enjoyable environment for those who use these facilities; AND WHEREAS THE Council of the Corporation of the Town of Tillsonburg deems it expedient and necessary to repeal By-Law 3181; THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. THAT the Municipal Alcohol Policy (MAP) attached hereto as Schedule "A" forms part of this By-law. 2. THAT any Municipal Alcohol policies previously adopted are hereby repealed. This By-Law shall come into full force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 28th day of November, 2011. READ A THIRD AND FINAL TIME AND PASSED THIS 12th day of December, 2011. CLERK - Donna Wilson TOWN OF TILLSONBURG Municipal Alcohol Policy (M.A.P.) ct ^6u^/^m^^m/ ff—— V G: Community Centre/2011 MAP Update Pagel TOWN OF TILLSONBURG - MUNICIPAL ALCOHOL POLICY TABLE OF CONTENTS 1. Introduction 2. Goal Statement 3. Policy Objectives 4. Conditions of the Use of Alcohol in Municipally owned Facilities SECTION #1 - Municipal Facilities Eligible for Special Occasion Permit Events (refer to each location for specific facilities} A. Tillsonburg Community Centre B. Tillsonburg Special Event Centre C. Tillsonburg Public Library D. Annandale National Historic Site E. Tillsonburg Municipal Airport SECTION #2 - Municipal Parks and Facilities NOT Eligible for Special Occasion Permit Events SECTION #3 - Signs A. Serving Practices B. Accountability C. No Last Call D. RIDE Signs E. Ticket Sales Stop SECTION #4 - Controls Prior to Event A. Special Occasion Permit B. Control C. M.A.P. D. Checklist for Event Organizers E. List of Trained Persons F. SOP Signatory SECTION #5 - Controls During Event SECTION #6 - Event Workers - Trained A. Public Events B. Private Events G: Community Centre/2011 MAP Update Page 2 SECTION #7 - Alcohol Service A. Low Alcohol and Non-alcoholic Options B. Control of Alcohol Service C. Advertising Events SECTION #8 - Liability Insurance SECTION #9 - Safe Transportation SECTION #10 - Youth Admission SECTION #11 - Security Requirements at Specific Events SECTION #12 - Consequences for Failure to Comply SECTION #13 - Policy Monitoring and Revisions Appendix "A" - Checklist & Security Plan for Event Organizers Appendix "B" - M.A.P. Comment Form Appendix "C" - Event Category Guideline - Risk Assessment G: Community Centre/2011 MAP Update Page 3 1. INTRODUCTION Council first endorsed a by-law for an Alcohol Management Policy in 1994. This policy has proven to be very effective in Municipal Risk Management and has been included in the rental contract for all Municipal Facilities rented and licensed for special occasion permits. The policy is also intended to promote a safe, enjoyable environment for those who use these facilities. By managing and enforcing this policy, the Town of Tillsonburg hopes to reduce any possible risk of litigation. 2. GOAL STATEMENT In order to reduce alcohol related problems that may arise from alcohol consumption within its facilities and to promote a safe, enjoyable environment for users of these facilities, the Town of Tillsonburg has developed a M.A.P. The Town of Tillsonburg offers a variety of unique recreational experiences for people of all ages. Our goal is to encourage responsible use of alcohol during Special Occasion Permit (SOP) functions to ensure the health and safety of the participants and the protection of Town of Tillsonburg facilities. 3. POLICY OBJECTIVES To provide appropriate procedures and education to individuals or Event Organizer wishing to hold events in parks and facilities within the Town of Tillsonburg's jurisdiction in order to ensure that all Alcohol & Gaming Commission Board of Ontario legislation pertaining to Special Occasion Permits (SOP) is properly understood and complied with. The policy is based on legislation of the Liquor License Act (LLA) and Best Practices (BP). To encourage and reinforce moderate drinking practices through the development: of appropriate operational procedures, controls, training and education. Town's Best Practice: 1. To honour the decision of abstainers not to drink alcohol and to encourage their participation by providing alternative, non-alcoholic beverages. 2. To provide a balance use of alcohol through Special Occasion Permits so that alcohol becomes a responsible part of a social function, rather than the reason for it. 3. To provide a balance of licensed and non-licensed programs to ensure that consumers, abstainers, adults, youth and families will be adequately serviced and protected. 4. CONDITIONS OF THE USE OF ALCOHOL IN MUNICIPALLY OWNED FACILITIES Anyone who wishes to serve alcohol at a designated site must sign a facility rental contract that stipulates the conditions under which alcohol may be served and acknowledges the requirements. In addition, the responsible person must obtain a Special Occasion Permit (SOP) from the Alcohol & Gaming Commission of Ontario (AGCO). The SOP Holder must comply with the Liquor License Act (LLA), R.S.O. 1990, Chapter L.19, the Sections and all of the provisions of the Town of Tillsonburg M.A.P. G: Community Centre/2011 MAP Update Page 4 SECTION #1 - MUNICIPAL FACILITIES ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS TILLSONBURG COMMUNITY CENTRE Lion's Auditorium The Auditorium is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area including a stove, dishwasher and freezer compartments. The Auditorium holds up to 400 guests with tables and chairs and is wheelchair accessible. Lion's Den The Den is suitable for holding Special Occasion Permit events. It is equipped with a kitchen area including a stove, dishwasher, freezer compartment and separate bar area. The Den holds up to 120 guests with tables and chairs and is wheelchair accessible. Marwood Lounge The Lounge is suitable for holding Special Occasion Permit events with seating for 80. This room is ideal for meetings and small social functions. Rotary Wing The Rotary Wing is suitable for holding Special Occasion Permit events with seating for approximately 40 with tables and chairs and is equipped with a small kitchen. This room is ideal for meetings and small social functions. Memorial Arena Floor and Tiered Seating The Arena Floor and tiered seating is suitable for holding Special Occasion Permit events with main floor seating for 1400. A variety of events can be held in this facility and is wheelchair accessible with elevator. The use of Marwood Lounge is required for the purpose of main bar when a Special Occasion Permit is approved for tiered seating area in Memorial Arena. Liquor License Act states that applicants can now apply for public event SOP for premises with fixed tiered seating or temporary tiered seating (ie bleachers). Conditions may be added to the permit to address identified risks to public safety. SOP applications for tiered seating facilities will be sent to the AGCO for review. Senior Centre Auditorium This facility is suitable for holding Special Occasion Permit events with seating for approximately 120 with tables and chairs. This room is ideal for meetings and small social functions. LAKE LISGAR WATER PARK - Grass Area This area within the Waterpark is suitable for holding Special Occasion Permit events providing designated area and proper fencing are in place. PARKS & PLAYGROUNDS Kiwanis, Optimist, Hardball, Annandale ball diamonds, as well as, Memorial Park and Coronation Park are suitable for outdoor Special Occasion permit functions, provided proper approvals have been received and designated area with proper fencing provided. Designated area will control the people coming in and out. Event Organizer will be required to provide sanitation requirements, accessibility to the area by emergency works and access to telephone (cell phones) for those wishing to arrange for transportation. G: Community Centre/2011 MAP Update Page 5 TILLSONBURG SPECIAL EVENT CENTRE Main Floor This facility is suitable for holding Special Occasion Permit events. The 62,000 square foot main floor will hold approximately 2000 guests with tables and chairs and is completely wheelchair accessible. Kitchen This facility is suitable for holding Special Occasion Permit events. The kitchen includes a stove, fryer and refrigeration units. This area seats approximately 70 guests and can be utilized for a meeting room. Board Room This room is suitable for holding Special Occasion Permit events. It seats approximately 25 people and is an ideal location for meetings. Inside Fenced Parking Compound This area is suitable for holding Special Occasion Permit events, providing a designated fenced area is utilized and proper approval from Building Department and Fire Department. This outdoor area is ideal for tented events. TILLSONBURG PUBLIC LIBRARY Auditorium This facility is suitable for holding Special Occasion Permit events. It will seat approximately 100 and is ideal for private parties, workshops and general meetings. ANNANDALE NATIONAL HISTORIC SITE Meeting Room This facility is suitable for holding Special Occasion Permit events. It will seat approximately 60 and is ideal for private parties, workshops and general meetings. TILLSONBURG MUNICIPAL AIRPORT The exterior grounds at the airport is suitable for holding Special Occasion Permit events providing a designated area and proper fencing are in place. ALL OTHER MUNICIPALLY OWNED FACILITIES All other municipally owned land and facilities require written approval from the Town of Tillsonburg, Chief Administrative Officer or designate. G: Community Centre/2011 MAP Update Page 6 SECTION #2 - MUNICIPAL PARKS & FACILITIES NOT ELIGIBLE FOR SPECIAL OCCASION PERMIT EVENTS • Parks and outdoors areas riot listed in policy • Arena Dressing Rooms • Arena Lobby • Arena Ice Surface • Pool Change rooms • Exceptions: Any person wishing to hold a Special Occasion Permit event in a location not listed in this policy must receive written approval from Director of Community Services or designate. AREAS DESIGNATED WHERE ALCOHOL USE IS PROHIBITED The consumption of alcoholic beverages is prohibited in the majority of parks, gardens, sports facilities and service facilities within the jurisdiction of the Town of Tillsonburg. The Town of Tillsonburg has a zero tolerance policy on the consumption of alcohol where proper permits have not been obtained. The Town may change the designation of any site within its jurisdiction at its discretion. SECTION # 3 - SIGNS According to the Liquor License Act: A. SERVICE PRACTICES: To provide consistent and proper wording which satisfies the Alcohol & Gaming Commission of Ontario (AGCO) requirements, the following permanent signs have been designed and strategically posted. 1. "It is against the Liquor License Act of Ontario for licensed establishments to serve customers to intoxication. For this reason, servers in our facilities are required to obey the law and not serve anyone to intoxication. We are also pleased to offer non-alcoholic beverages." 2. "In Ontario, the legal drinking age is 19 years of age. You may be asked for proof of age. Acceptable identification is: • Ontario Drivers License • Canadian Passport • Canadian Citizenship Card with photo • Canadian Armed Forces I.D. card • Earing Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario • A Secure Indian Status Card issued by the Government of Canada • A Permanent Resident Card issued by the Government of Canada • A Photo Card issued under the Photo Card Act, 2008 G: Community Centre/2011 MAP Update Page 7 3. "No person shall sell or supply liquor or offer to sell or supply liquor from a prescribed premise unless, the premises prominently displays a warning sign containing the prescribed information that cautions women who are pregnant that the consumption of alcohol during pregnancy is the cause of Fetal Alcohol Spectrum Disorder" B. ACCOUNTABILITY This will inform patrons as to where to direct concerns. This will include telephone numbers of the Event Organizer(s), local Police Department and the Alcohol & Gaming Commission of Ontario. RATIONAL: Having these signs visible to participants eliminates any confusion on who to contact for information or to lodge complaints regarding an event. C. LAST CALL will NOT be announced". D. RIDE SIGNS will be posted at all SOP events". E. TICKET SALES STOP Starting at 12:00am, only single ticket sales will be made. All ticket sales will stop at 12:45am." RATIONAL: Oxford O.P.P. recommends that only single ticket sales be made at 12:00am. This will deter guests from buying multiple tickets and possible over-consumption prior to bar closing. G: Community Centre/2011 MAP Update Page 8 SECTION #4- CONTROLS PRIOR TO EVENT EVENT ORGANIZERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING Town's Best Practice: A. SPECIAL OCCASION PERMIT: The SOP Holder shall post the Special Occasion Permit at the bar area clearly stating the name of the SOP Holder and the telephone numbers for the designated contact person, secondary contact person and the Alcohol & Gaming Commission Board of Ontario. While the local authorities and Alcohol & Gaming Commission Inspectors are informed of the date and place of the special occasion function, they do not always have an opportunity to drop in and check on the operation of the event. The SOP Holder must remain on site at all times. If, for some reason, they cannot, a secondary name must be posted. Concerned participants will know whom to contact immediately on the premises. This can facilitate early correction of potentially risky situations. B. CONTROL: In order to be eligible for a facility rental for a special occasion function, the Event Organizer must demonstrate to the satisfaction of the Director of Community Services or designate that there are sufficient controls in place to prevent under age, intoxicated or rowdy people from entering the event and that the intoxicated participants will be refused services and removed from the event. RATIONAL: Event Organizers must understand that prevention of intoxication is paramount. Controls must be enforced to allow for an enjoyable and safe atmosphere for all present. C. MUNICIPAL ALCOHOL POLICY will be available from Town Staff or designate at the time of booking. D. CHECKLIST FOR EVENT ORGANIZERS form and a rental contract form will be provided by the municipality at the time of booking. These forms are to be completed by the Event Organizer and returned to the staff person or designate at least two (2) weeks prior to the event. Signatures from both the Event Organizer and the staff person are required on the forms. Please see appendix "A". E. LIST OF TRAINED PERSONS The Town will endeavor to have a list of trained persons who have indicated that they may be available to assist at events when the Event Organizer does not have the required SIP/Smart Serve trained personnel. F. THE SPECIAL OCCASION PERMIT SIGNATORY must attend the event, and be responsible for decisions regarding the actual operation of the event. If the event is more than 2 days in length then a designate may be assigned and their name(s) must appear on the contract. This person and all event workers must refrain from alcohol consumption during the event, including any clean-up activities. G: Community Centre/2011 MAP Update Page 9 SECTION #5 - CONTROLS DURING EVENT All controls and service must be consistent with the provisions of the Alcohol & Gaming Commission Act of Ontario and its Sections. According to the Liquor License Act: 1. SOP Holder, Event Volunteers/Event Staff must: Abide by all the rules of the M.A.P. • Attend the event and be sober before and during the event, including any clean-up activities • Ensure that the bartenders and servers do not serve alcohol to any one under age, intoxicated or rowdy at the event 2. Access & Control The SOP Holder and event volunteers/event staff shall accept the following as proof of age for alcohol purchase or consumption: • Ontario Drivers License • Canadian Passport • Canadian Citizenship Card with photo • Canadian Armed Forces I.D. card • Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board of Ontario • A Secure Indian Status Card issued by the Government of Canada • A Permanent Resident Card issued by the Government of Canada • A Photo Card issued under the Photo Card Act, 2008 Entry to public functions must be denied to: • Intoxicated or unruly individuals • Individuals carrying unsealed alcoholic beverages • Individuals previously turned away from the event 3. Entry to the event must be monitored by responsible person(s) meeting the age of majority requirements at all times. These person(s) shall further observe for individuals that may be attempting to enter the premises and that appear to be impaired or have a history of causing problems at events. 4. The SOP Holder has the right to deny entry to any individual. 5. The SOP Holder and the person renting the facility are responsible to ensure that the event is properly supervised and will provide enough staff to fulfill this obligation. 6. The type of identification to be worn by event workers must be stated on the "Checklist & Security Form. See appendix "A". 7. All signs of sale and service must be cleared from the premises within 45 minutes of the end time stated on the permit. This includes the removal of all partially consumed and empty bottles, and glasses that contained liquor. G: Community Centre/2011 MAP Update Page 10 Town's Best Practice: 1. All day outdoor events are required to cease the sale of alcohol for a period of one hour to allow for clean up. 2. The bar area within the premises shall be closed no later than l:00am and NO service of alcoholic beverages will be allowed after this time. 3. Alt entertainment within the facility shall cease at l:00am. 4. The only exception to the l:00am closing time is during New Year's Eve when bar service will cease serving at 2:00am. Event Organizers must ensure that patrons have vacated the facility by 3:00am. 6. To assist staff and to ensure that no incidents occur on the premises, patrons must vacate the facility by 2:00am. Exception: New Year's Eve Refer to #4. 7. Failure to comply with the above could prevent the SOP holder or organization from further renting of any Town of Tillsonburg facility and where appropriate, O.P.P. and Alcohol & Gaming Commission of Ontario will be advised and charges could be laid. 8. Bartenders must be SIP/Smart Serve trained (further details in Section #6). Event organizers are encouraged to have all event staff SIP/Smart Serve trained. 9. Leftover liquor must be removed from the premises at the end of the event. 10. The town limits number of tickets to be sold to any person at one time to 4 each. Unused tickets may be redeemed for cash at any time up until 15 minutes after the bar closes. G: Community Centre/2011 MAP Update Page 11 SECTION #6 - EVENT - STAFFING REQUIREMENTS EVENT SERVERS AND MONITORS The following! guideline sets out the ratio of event servers and monitors to event participants. The requirements may be increased or decreased by the Director of Community Services or designate having operational jurisdiction over the premises depending on crowd dynamics and type of event. Trained servers must be certified by a recognized alcohol server training course that has been approved by the Town. These include Smart Serve and S.I.P. programs. The sponsor shall ensure all event workers are over the age of 19 years of age. Door and entrance monitors are encouraged to monitor the door for a minimum of 1.5 hours following the advertised admission time and for a minimum of 1.5 hours prior to the advertised departure time. Self serving is prohibited and trained bar personnel are required. Sponsor and all event workers will refrain from alcohol consumption before, during and after the event, including any clean-up activities. Passive, moderate, high risk and major event classifications are determined by Town of Tillsonburg staff based on event dynamics. Refer to Appendix C - Event Category Guideline "Category PASSIVE MODERATE HIGH RISK/MAJOR EVENT Trained Servers **1 2 2 + 2 for every additional 200 participants Door/ Entrance Monitors The sponsor is responsible to monitor the entrance to the room 1 event worker at the entrance to the room at all times 1 event worker at every entrance/exit to the room Floor Monitors/ Bar Ticket $^ ,.. The sponsor is responsible to monitor those in attendance 1 event worker throughout the room at all times 2 + 2 per every additional 200 participants * Covers any public or private event **The server requirement for passive events may be waived at the discretion of the Director of Community Services or staff designate when an event has approximately 50 or less participants in attendance RATIONAL: Event Staff requirements are based on 3 criteria: Attendance, Public Event or Private Event. History has shown that these were too vague. Not all Public Events require the same level of event staff as others. Additional event categories were needed to determine sufficient Event Staff. These additional considerations include: 1. Age Group & Maturity 4. Event Dynamics 7. Impact on Neighbourhood 2. Attendance 5. Invitation 8. Supervision 3. Incident History 6. Food Availability 9. Threats & Concerns G: Community Centre/2011 MAP Update Page 12 SECTION #7 - ALCOHOL SERVICE A. LOW ALCOHOL AND NON-ALCOHOLIC OPTIONS Town's Best Practice: 1. The SOP Holder will ensure that 30% of the alcoholic beverages offered consist of low alcohol options (i.e. low alcohol beer, light wine, and low alcohol spirits). Non-alcoholic beverages must be readily available and priced significantly below any alcoholic beverage. 2. The SOP Holder shall provide a sign, which shall be prominently posted identifying the low alcohol and non-alcoholic beverages available at the event. RATIONAL: Low alcohol beverages help prevent intoxication by providing responsible consumers with an opportunity to consume less alcohol and avoid becoming intoxicated. A patron consuming a regular beer (at 5% alcohol) would have to drink two "extra light" beers (at 2.5% alcohol) to ingest the same amount of alcohol. Similarly, "light" beer (at 4% alcohol) represents a 20% reduction in alcohol intake. 3. Discounts will not be offered for volume purchase of tickets when tickets are sold for alcoholic beverages,, The Town limits number of tickets to be sold to any person at one time to 4 each. RATIONAL: By limiting the number of tickets or drinks participants may purchase at one time, the ticket sellers, monitors, bartenders and servers are provided with more opportunities to observe participants for signs of intoxication. B. CONTROL OF ALCOHOL SERVICE According to the Liquor License Act: Practices which may encourage the immoderate consumption of alcohol are not permitted. Contests or games involving the consumption of liquor are not permitted. (Reg. 389/91 Section 18(1) ) Liquor cannot be awarded as a prize for any game or contest. (Reg 389/91 Section 20) Gambling: Games of chance or mixed chance and skill (i.e. poker, crown & anchor, raffles, 50/50 draws, etc) are not permitted unless the proper license has been obtained from the province or municipality. Such licenses are only issued to eligible organizations with charitable or religious purposes. (Section 32) Guests cannot be required to purchase a minimum number of drinks (or drink tickets)to enter or remain at the event, and no drink containing more than 85 ml of spirits can be sold or served. (Reg. 389/91 Section 16 and Section 13) RATIONAL: Table consumption can be moderated by not selling rounds of large numbers of tickets. G: Community Centre/2011 MAP Update Page 13 2. The following is not permitted at an SOP event, including adjacent washrooms, liquor and food preparation areas and storage areas of under control of the permit holder: - Drunken individuals - Illegal gambling - Violet or disorderly conduct (fights, etc.) 3. No "Last Call" will be announced prior to the end of the event/sale of alcohol. RATIONAL: Announcing, "last call", prior to end sales encourages some patrons to purchase the maximum number of drinks allowed to prolong the event and drinking. 4. An adequate supply of food must be available to persons attending the event. Snacks such as chips, peanuts or popcorn are not an acceptable substitute for this requirement. 5. There will be no self-serve events; even "Wine & Cheese" functions require a bartender. 6. Regulation 719/90 Section 20 (4) states that a maximum of 2 standard drinks will be served at one time. Town's Best Practice: 1. Tickets for alcohol must be purchased from designated ticket sellers and must be redeemed at the bar. A maximum of 4 tickets may be sold at one time. 2. Bartenders and servers are required to pour all beverages into plastic or paper cups disposable cups at the bar. All bottles are to be kept behind the bar. Alcoholic and Non-Alcoholic drinks are to be served in different cups. Exception: Private events by invitation only. RATIONAL: By following the guidelines we will reduce the risk that Event Organizer's automatically assume when running an event. These practices are designed to discourage heavy alcohol consumption. By pouring all beverages into disposable cups, the chance of glass/bottle breakage is minimized. 3. Any masked events, such as Masques, New Year's Eve parties, Halloween Parties, where masked identity of individuals are in attendance (costumed events), must meet the following conditions: i. Acceptable type of identification, as listed ii. No one under the age of 19 years admitted 4. A maximum of 2 standard drinks will be served at one time. The Standard Drink means: Bottle of Regular Beer - 12 oz or 341 ml. (beer, cider or cooler) Glass of Wine - 5 oz or 142 ml. Shot of Spirits - 1 oz or 29 ml. Fortified Wine - 3 oz or 85 ml. 5. Only single drinks will be served (no more than one shot in one glass) G: Community Centre/2011 MAP Update Page 14 C. ADVERTISING EVENTS According to the Liquor License Act: SOP holder may advertise that liquor will be sold and/or served, according to the provisions in the Alcohol & Gaming Commission application Guidelines, Section 7(2), Reg. 389/91 regarding alcohol advertising. Reception Events cannot be advertised. SECTION #8 - INSURANCE LIABILITY INSURANCE: The SOP holder shall: • Obtain a minimum of TWO MILLION ($2,000,000.00) DOLLARS liability insurance for Passive and Moderate Risk events • Obtain a minimum of FIVE MILLION ($5,000,000.00) DOLLARS liability insurance for High Risk events • Name the Town of Tillsonburg as an additional insured, providing copy to the Town at least two weeks prior to the event • Indemnify and save the Town of Tillsonburg harmless from all claims arising from the permit or event. The actual insurance limits required may be increased at the discretion of the Director of Community Services or designate. RATIONAL: If an individual is injured, and if the Town of Tillsonburg were to be found "jointly and severally" liable, the Town of Tillsonburg could end up paying part or all of the judgment should the Special Occasion SOP permit holder be inadequately insured or uninsured. In addition to the expense to the municipality to defend any legal action, the municipality might have difficulty obtaining continued insurance coverage. SECTION # 9 - SAFE TRANSPORTATION Town's Best Practice: Only individuals, Event Organizer or organizations implementing a safe transportation strategy will be permitted rental privileges of facilities for SOP functions. The Eivent Organizer shall identify the strategies, which will be used on the "Checklist for Event Organizers" form. The Event Organizer shall implement and encourage a Designated Drivers Program. This program shall be advertised at the event so that all patrons are aware this program is available. This program shall consist of the following: It is suggested that the designated driver be supplied with free soft drinks/coffee during the function. The Event Organizer shall advertise or announce the availability of this program during and, if possible, prior to the event. G: Community Centre/2011 MAP Update Page 15 Advertise the use of taxi service - The Event Organizer shall advertise or announce the availability of a taxi service to attendees of the event. If not required to provide a taxi service, the Event Organizer shall ensure that appropriate signage is posted at the facility which includes the telephone number and/or use their best efforts to obtain any attendee a taxi upon request. RATIONAL: The risk of liability is especially high when an impaired driver leaves an alcohol-related even. Event organizers must assume responsibility for promoting safe transportation for all drinking participants. Safe transportation options are essential since the only way to sober up an impaired person is with time. The SOP holder is responsible for promoting safe transportation options for all the drinking participants. Examples of safe transportation options are: - A designated driver provided by the Event Organizer; or - A taxi paid either by the Event Organizer or the participant. RATIONAL: The risk of liability is especially high when an impaired driver leaves an alcohol-related event. Event organizers must assume responsibility for promoting safe transportation for all drinking participants. Safe transportation options are essential since the only way to sober up an impaired person is with time. SECTION # 10 - YOUTH ADMISSION TO ADULT EVENTS Each rental Event Organizer will be responsible to select a strategy on allowing youth to their event. In all cases, the following guidelines must be adhered to: According to the Liquor License Act: Anyone who appears to be under the age of 25 years will be required to show I.D. before they are allowed into the event/facility. Individuals under the age of majority will not be allowed to consume alcohol beverages. Anyone serving individuals under the age of majority will be required to leave the event. Town's Best Practice: Two (2) extra floor monitors will be required if persons under the age of majority are allowed to enter Public events. It is suggested that for events allowing individuals under the age of majority and with over 250 patrons will be required to identify those persons over the age of majority. Event Organizers may choose either stamps or wristbands to identify persons over the age of majority. G: Community Centre/2011 MAP Update Page 16 SECTION # 11 - SECURITY REQUIREMENTS AT SPECIFIC EVENTS The following requires paid duty police officers or licensed and bonded Security Company (in uniform): "CATEGORY PASSIVE MODERATE HIGH RISK/MAJOR EVENT # OF SECURITY PERSONNEL 1** 22*** * Covers any public or private event **Security requirement for passive events may be waived at the discretion of the Director of Community Services or designate. *** Security requirement for High Risk/Major Event may be increased at the discretion of the Director of Community Services or designate. According to the Liquor License Act: The SOP holder must provide security sufficient to ensure that unauthorized persons do not attend the event and to ensure that the conditions of the permit and requirements of the Liquor License Act are observed. In order to determine whether security is sufficient, the permit holder shall consider: a) The nature of the event; b) The size of the premises; and c) The age and number of persons attending the event. Town's Best Practice Security must have access or provide a communication link on site to summon emergency services. Security is not to be involved in serving of alcoholic beverages nor may assist in any way in the liquor operation of the event. The purpose of security is to: - Challenge; -Warn; - Report anyone having alcohol outside of the area covered by the license Full payment of off-duty police officers or licensed and bonded security company is the sole responsibility of the Event Organizer. Time Period required is 9:00pm - 2:00am. Exception: Tiered Seating Events during hockey tournaments, games, carnivals where specific times will vary, the duration of security will be determined by staff. The Town ofTillsonburg reserves the right to approve or disapprove of licensed and bonded private security companies. Each event will be reviewed on its own merit. If the Event Organizer demonstrates the need for less security at their event, the required number of officers may be reduced or waived at the discretion of the Director of Community Services or designate. However, public safety for the patrons of the event will be paramount. G: Community Centre/2011 MAP Update Page 17 RATIONAL: Security requirements vary depending on category of event. Dances designed for those over 25 years of age or seniors will differ from those dances geared towards those 25 years and under. Events that have attendance exceeding 300 will require additional security over those events with less than 300. Events that are by invitation only versus general admittance will impact security requirements. The overall event dynamics must be considered before security requirements can be imposed. Additional considerations include: Age Group & Maturity Event Dynamics Impact on Neighbourhood Attendance Invitation Supervision Incident History Food Availability Threats & Concerns Each of the above nine considerations is valued and checked off accordingly. Majority dictates category of risk and how the requirements of event staff/security are reached. OUTDOOR EVENTS/FESTIVALS According to the Liquor License Act: Outdoor events are those which take place outdoors or in a temporary structure, such as a tent or marquee. The outdoor area must be clearly defined and separated from unlicensed areas by a minimum 36" high partition. Festivals and events can define an area larger than outside beer tents where people can walk around freely with drinks. Local communities are free to customize the events to their needs. AGCO may be involved to discuss public safety issues with the permit holder. Notification must be made to local municipality, including clerk, police, fire and health department and AGCO 30 days notice for events where fewer than 5,000 people attend and 60 days notice for events where 5,000 or more people attend. If a SOP has been issued for an outdoor event that has both licensed areas (bars, restaurants) and areas to which the SOP applies (ie. Street on which the event occurs), patrons can move freely between these areas with a single serving of alcohol, under certain conditions and where permission has been granted by the AGCO. Town's Best Practice: The Town of Tillsonburg Fire Chief and Building Official will determine maximum capacity for outside tents based on exits and floor area. For potential problem rentals, the Town reserves the right to require the presence of minimally two (2) paid duty police officers or Licensed and bonded Security Company for the duration of an event. Number of security will be based on Section 11 and Appendix C of this M.A.P. This cost will be borne by the Event Organizer or individual. The Town also reserves the right to refuse the issuance of a facility rental permit at their sole discretion. G: Community Centre/2011 MAP Update Page 18