3681 Schedule "A" - To enter into an agreement with Her Majesty The Queen In Right Of Ontario as represented by the Minister of Community Safety and Correctional ServicesThe term of this Agreement, made in 4 originally executed copies, is from the 1st day of January
2013, to the 31st day of December, 2017.
AGREEMENT FOR THE PROVISION OF POLICE SERVICES
UNDER SECTION 10 OF THE POLICE SERVICES ACT, R.S.O. 1990, c. P.lS, as am.
BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by
THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES
("Ontario")
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWN OF TILLSONBURG
(the "Municipality")
OF THE SECOND PART
RECITALS:
(a) Under s. 4(1) of the Police Services Act, R.S.O. 1990, c. P.l5, as am., the Municipality is
required to provide adequate and effective police services in accordance with its needs;
(b) Under s. 5 of the Police Services Act, the Municipality's responsibility for providing police
services may be discharged by entering into an Agreement with the Solicitor General under s.
10 of the Act;
(c) Pursuant to Order-in-Council 497/2004, the powers assigned to the Solicitor General in law,
including those set out in the Police Services Act, have been transferred to the Minister of
Community Safety and Correctional Services; therefore, all references to the Minister of
Community Safety and Correctional Services shall be deemed to include the powers previously
exercised by the Solicitor General;
(d) The Municipality has expressed its intent to provide police services, in pursuance of its
responsibilities under s. 5 of the Police Services Act, by means of this Agreement, as evidenced
by by-law number jG fs' I , dated~ IC> /12.... (a copy of which is attached as Schedule
nA");
(e) This Agreement reflects the intent of the parties to provide a level of police services for the
Municipality as set out in the "Municipal Policing Renewal Proposal," dated September, 2012
(attached as Schedule "B");
Page 2
(f) This Agreement reflects the intent of the parties that the proportion of the total cost of
maintaining the Oxford County detachment of the Ontario Provincial Police (the "O.P.P.") paid
by the Municipality is directly attributable to the cost of providing police services in and for the
Municipality;
NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as
follows:
I. (a) The parties warrant that the recitals are true.
Definitions
2. In this Agreement:
(a) "Annual Budget" means a budgetary estimate of the Municipality's annual police costs,
showing the budgetary estimate for each component and the service levels and equipment
and all other matters prepared by Ontario, the O.P.P. or the Commissioner and submitted
to the Board for review and to the Municipality for review and approval by the
Municipality under this Agreement.
(b) "Annual Financial Statement" means a financial statement which contains a reconciliation
of the Municipality's actual annual police costs incurred against the Annual Budget
estimate for the year, in accordance with generally accepted accounting principles, subject
to this Agreement, prepared by Ontario, the O.P .P. or the Commissioner and submitted to
the Board for review and to the Municipality for review and approval by the Municipality
under this Agreement.
(c) "Board" means Tillson burg Police Services Board.
(d) "Commissioner" means the Commissioner of the O.P.P.
(e) "Detachment Commander" means the O.P.P. officer in charge of the Oxford Detachment.
(f) "Full-Time Equivalent" (FTE) means a unit of at least 1467 hours of policing services per
annum to be delivered to the Municipality by officers assigned to the Detachment, and
does not refer to an officer exclusively dedicated to this Agreement.
General Provisions
3. Ontario shall provide adequate and effective police services in accordance with the needs of
the Municipality in compliance with the terms and conditions of the Agreement. The
Municipality shall pay Ontario for the police services provided under this Agreement in
accordance with this Agreement.
Page 3
4. The Commissioner shall ensure that the Detachment Commander responds appropriately to the
Board's objectives and priorities for police services, developed after consultation with the
Detachment Commander, pursuant to s. 10(9)(b) of the Police Services Act.
5. The Commissioner shall cause the Detachment Commander or his or her designate to report to
the Board at mutually agreed upon intervals in accordance with the Police Services Act
regarding the provision of police services in and for the Municipality. The Board, in
consultation with the Detachment Commander, and in accordance with the Police Services Act,
will determine the information to be contained in the reports and the format in which they will
be provided.
6. (a) For the purposes of s. I 0(6) of the Police Services Act, the O.P.P. shall provide police
services to the Municipality, including the enforcement of mutually agreed upon by-laws.
The parties shall annually review this part of the Agreement with a view to revising or
updating the list of by-laws requiring O.P.P. enforcement.
(b) Municipal Building Code violations overseen by the Municipality's Building Code
inspector and those by-laws related to animal control will not form part of this
Agreement.
Service Levels
7. (a) Ontario shall cause the Commissioner to assign police officers and other persons to
duties relating to the police services in and for the Municipality so as to meet the
minimum service level requirements set out in Schedule "C" attached to and forming
part of this Agreement. The parties shall review the service levels as are found in
Schedule "C" annually and shall make the appropriate adjustments to the Annual Budget.
No adjustment to the service levels as set out in Schedule "C" shall be made without the
consent of the Municipality.
(b) In the event that the Municipality requests an increase in excess of the minimum service
level requirement as set out in Schedule "C", it shall be responsible for all costs
associated with such increase. In the event that the Municipality decides to revert to the
minimum service level, it shall be responsible for all costs associated with such
reduction.
(c) In the event that the Municipality decides to reduce the number of employees employed
by the Municipality in connection with this agreement, the Municipality shall bear all
costs and expenses incurred as a result of any such reduction.
Liability of Ontario
8. The O.P.P. shall be liable for any damages that may arise as a result of any negligent acts or
omissions of its members in the performance of this Agreement.
Page 4
Provincial Services Usage
9. The OPP as legislated by tbe Police Services Act, must be capable of providing provincial
level response that can be mobilized for emergencies, disaster or specialized needs. The OPP
may meet this requirement by deploying resources that normally would be assigned to the
Detachment that serves the Municipality. The Detachment Commander shall ensure that in the
event resources are deployed to a situation requiring provincial level response, appropriate
resources remain available to the Detachment to provide adequate and effective policing to the
Municipality. The use of Detachment resources in cases where there is a provincial obligation
to respond will be reconciled in the Municipality's Annual Financial Statement where such
resources are deployed outside the boundaries of the Oxford OPP Detachment. Detachment
boundaries are determined by the OPP and may be amended from time to time and shall be
provided to the Municipality upon request."
10. Should circumstances arise in which the Municipality qualifies for a credit pursuant to both
paragraph 7 and paragraph 9, tbe Municipality shall be entitled upon reconciliation to the
greater amount of the reduction in the Municipality's Annual Financial Statement resulting
from the application of the terms of either paragraph 7 or paragraph 9, but not both.
11. Ontario shall deliver to the Board at mutually agreed upon intervals a statement concerning
statistical information as required by the Board regarding police services provided under this
Agreement. Ontario shall ensure that appropriate records are kept to support and verify the
statement provided.
Equipment and Facilities
12. Ontario shall supply or cause to be supplied at Ontario's cost all vehicles and equipment
reasonably necessary and appropriate for the use of the O.P.P. in providing police services
under tbis Agreement.
13. The parties will enter into negotiations concerning the provision and payment of appropriate
buildings and rental agreements, included, but not limited to, location, leasehold
improvements, and capital costs.
Adequacy Standards Regulation
14. The O.P.P. shall undertake and be responsible for ensuring that all mandatory standards of
adequate and effective police services as required by Ontario Regulation 3/99 under the Police
Services Act are met and maintained.
15. The Detachment Commander shall provide the Board with reasonable documentation, as
agreed upon between the Board and the O.P.P., to allow the Board to evaluate the services and
satisfy itself that adequate and effective standards and policies are in place.
16. It shall be the responsibility of tbe Board to monitor the delivery of police services to ensure
that the provisions of the Ontario Regulation 3/99 under the Police Services Act are satisfied
on an ongoing basis.
Page 5
Cost of Police Services
17. (a) On or before December I in each year, Ontario shall prepare and deliver to the Board for
review and to the Municipality for review and approval, the Annual Budget for the
following year (Schedule "D"), together with sufficient documentation and information
reasonably necessary to explain and support the service levels, the adequacy of
equipment and facilities, the costing formula applied to Annual Budget, any revisions to
that costing formula from the previous budget and all other matters affecting the Annual
Budget. Until the Annual Budget for any year is approved by the Municipality, the
Annual Budget for that year shall be deemed to be the Annual Budget for the previous
year, subject to increases attributed to those items listed in paragraph 23.
(b) The Municipality shall use its best efforts to approve the Annual Budget within 90 days
of its receipt. The parties to this agreement shall negotiate in good faith to resolve any
differences that may prevent the approval of the Annual Budget by the Municipality.
18. The Municipality shall make monthly installment payments to Ontario on the last day of each
month in each year, each one being one twelfth of the Annual Budget for that year subject to
adjustment in accordance with the Annual Financial Statement as set out below. If any
installment is made in respect of a calendar year before the approval of the Annual Budget for
that year, an adjustment shall be made at the time of the payment of the installment next
following approval of the Annual Budget for that year so as to bring all installments in
conformity with the Annual Budget.
19. On or before March 31 in each year following a year to which this Agreement applies, Ontario
shall deliver to the Municipality for its approval an Annual Financial Statement for the
preceding calendar year, and which Annual Financial Statement shall include a reconciliation
of actual costs to billed costs for the immediately preceding year. Ontario shall keep all
records, statements of account, invoices and any other such documents necessary to support the
Annual Financial Statement, and all such records shall be kept for a period of six years.
Ontario shall permit the Municipality, upon notice to Ontario, to examine all such records and
books of account and conduct a review of the Annual Financial Statement.
20. (a) The Municipality shall review the Annual Financial Statement upon receipt and, within 90
days of such receipt, shall approve the Annual Financial Statement, or deliver to Ontario a
request to review the Annual Financial Statement.
(b) In the event that the Municipality fails to approve or request a review of the Annual
Financial Statement within 90 days of receipt, the Municipality shall be deemed to have
approved the Annual Financial Statement.
(c) In the event that the Municipality requests a review of the Annual Financial Statement as
provided in this paragraph, the Annual Financial Statement shall be approved or amended
and approved in accordance with paragraph 21 below.
Page 6
21. Where the Municipality has delivered to Ontario a request to review the Annual Financial
Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to
permit such a review to be carried out. If the parties are unable to agree on the Annual
Financial Statement, either party may submit the matter to the dispute resolution mechanisms
contained in paragraphs 25 and 26.
22. Upon the approval or deemed approval of the Annual Financial Statement, as provided in this
Agreement, an adjustment shall be made in the amounts paid by the Municipality by
installment so that the total amount paid in respect of the year to which the Annual Financial
Statement relates is equal to the amount as shown on the approved Annual Financial
Statement. Any amounts payable by one party to the other as a result of such adjustment shall
be paid by means of a credit for the appropriate party to be included in the billing for the month
immediately following the approval or deemed approval of the Annual Financial Statement.
Any amounts which have become due and owing by one party or the other according to the
adjustment shall bear interest at the rate set by the Minister of Finance of Ontario, from time to
time for the purpose of repayment of taxes, from 30 days following the date of invoice by one
party to the other.
23. Despite anything in this Agreement, the total amount of money paid by the Municipality for
police services in respect of any calendar year shall not exceed the Annual Budget for that year,
whether approved or not, and the Annual Financial Statement shall be amended to reduce or
eliminate any such excess shown therein, with the exception of costs and expenses incurred as
a result of the following:
(a) an emergency where the emergency area includes the whole or any part of the
Municipality and an emergency has been declared under the Emergency Management
and Civil Protection Act, R.S.O. 1990, c. E. 9, as amended, and all contributions to
defray any costs incurred in that connection from any provincial or federal government
sources which may be reasonably expected have been accounted for,
(b) increases with respect to wages, benefits or other employment matters,
(c) property and plant, equipment and fuel,
(d) compliance with any laws, by-laws, regulations or provincial standards which become
applicable to this Agreement or the provision of police services following the approval of
the Annual Budget for that year, and
(e) any other matters which require the proviSIOn of municipal police services in the
Municipality and which were beyond the control of Ontario or the O.P.P., and which were
unforeseeable at the time of the approval of the Annual Budget.
24. The parties agree that sections 132 and 133 of the Police Services Act will be applied as if
the Oxford Detachment of the O.P.P. was a municipal police force, and as if the
Detachment Commander was a Chief of Police.
Page 7
Dispute Resolution Mechanisms
25. (a) The provisions of this paragraph apply in the event of a dispute between the Municipality
and Ontario concerning financial and related issues arising out of the interpretation,
application, administration, or alleged violation of this Agreement ("Financial Disputes")
or between the Board and the O.P .P. concerning policing issues arising out of the
interpretation, application, administration, or alleged violation of this Agreement
("Policing Disputes").
(b) In the event that a dispute arises, the Detachment Commander, or representative, and the
Municipality or the Board, as the case may be, or their representative, shall meet within
30 days of such dispute arising and use all best good faith efforts to resolve the dispute.
(c) If the dispute remains unresolved, the Regional Commander, or representative, and the
Municipality or the Board, as the case may be, or representative, shall meet and use all
best good faith efforts to resolve the dispute.
(d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the
Municipality or the Board, as the case may be, or representative, shall meet and use all
best good faith efforts to resolve the dispute.
(e) If the dispute remains unresolved, the issue may be referred to mediation by either party,
and each party shall use all good faith efforts to resolve the dispute.
26. (a) Financial Disputes that cannot be resolved through any of the methods described within
paragraph 25, may be referred to and settled by binding arbitration. The provisions of the
Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated
below:
i) The language of the arbitration shall be English.
ii) The place of the arbitration shall be the Town ofTillsonburg.
iii) Each party agrees that the arbitration shall be conducted in a summary manner to
ensure a full hearing in a cost effective and efficient manner.
iv) Each party shall make prompt full disclosure to the other and, subject to the
availability of an arbitrator, the arbitration shall be commenced within 30 days of
the conclusion of the meeting with the Commissioner, or the mediator, if
applicable.
v) Each party shall be responsible for its own legal expenses and for an equal share
of the fees and expenses of the arbitration and any other related expenses. Section
54 of the Arbitration Act shall not apply; the arbitrator shall have no right to make
an award relating to costs.
vi) The parties shall have no right of appeal to a final decision of an arbitrator.
(b) Policing Disputes shall not be subject to arbitration.
Page 8
(c) Neither party shall be entitled to proceed to mediation or arbitration until all of the
meetings referred to in paragraphs 25 have been held, and each party undertakes to exert
all best good faith efforts to resolve the dispute in those meetings.
(d) Mediations or arbitrations of disputes conducted under this Agreement shall remain
closed to the public. All parties to any dispute shall keep all details, admissions or
communications made in the course of the dispute resolution process strictly
confidential, nor shall such information be admissible in any legal proceeding, except as
follows:
i) on consent of all parties;
ii) as may be ordered by a court of competent jurisdiction;
iii) the final decision of the arbitrator may be released.
(e) Each of the meetings outlined in paragraph 25 shall be commenced no earlier than 15
days, and concluded no more than 30 days, from the conclusion of the prior stage unless
the parties otherwise agree.
(f) Notwithstanding any of the above provisiOns, nothing in this Agreement shall be
construed so as to give the Municipality or the Board the right to alter any policy of the
O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to give the
Municipality or the Board, the right to supersede or vary the duties and obligations of the
Solicitor General pursuant to s. 3(2) of the Police Services Act, or of the Commissioner
pursuant to s. 17 and s. 41 of the Police Services Act, and further, the rights of the
Municipality and the Board pursuant to the Agreement are subject to the Municipality's
obligations under s. 4 of the Police Services Act.
Detachment Commander Selection
27. The Detachment Commander shall be selected from a short-listed pool of candidates as
determined by the OPP in accordance with its relevant provincial policies. Following the
formulation of the short-list, a joint committee consisting of a majority of Board members
and persons nominated by the Commissioner, shall select the successful candidate in
accordance with the process set out in the OPP's provincial policies.
Notice
28. Any notice, statement, invoice or account to be delivered or given by any of the below listed
groups to any other of them shall be delivered to all other groups in writing and sent by mail
addressed to those groups at their respective address as listed below, or sent by fax
transmission to the fax number listed below. Any notice, statement, invoice or account sent by
mail shall be deemed to be received on the third day following the date of mailing unless
shown to the contrary and if sent by fax shall be deemed to be received on the date of
transmission. Any group may change its address and fax number by giving notice provided
herein:
i) to Ontario addressed to: The Minister of Community Safety and Correctional Services,
25 Grosvenor Street, ll'h Floor, Toronto, Ontario, M7A 1Y6, FAX number (416) 326-
5085.
Page 9
ii) to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777
Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Bureau
Commander, Municipal Policing Bureau, FAX number (705) 330-4191.
iii) to the Municipality addressed to: The Mayor, Town of Tillsonburg, 200 Broadway, 2nd
floor, Tillsonburg, Ontario, N4G SA 7, FAX number (519) 842-9431.
iv) to the Board addressed to: The Chair, Tillsonburg Police Services Board, Ontario, 200
Broadway, 2nd floor, Tillsonburg, Ontario, N4G 5A7, FAX number (519) 688-6540.
Commencement and Termination of Agreement
29. Notwithstanding the date upon which this Agreement is signed, the term of this Agreement
shall commence on the 1'1 day of January, 2013 and shall conclude on the 31'1 day of
December, 2017.
30. Either party to this Agreement may terminate this Agreement upon one year written notice of
termination to the other party, in which case this Agreement shall terminate one year following
the delivery of such notice. Should a notice to terminate be given, the Municipality shall
continue to be obligated to pay for the cost of providing police services under this contract to
and including the date of such termination and Ontario shall continue to be responsible to
provide the services outlined in this Agreement.
31. Should the Municipality's designated responsibility to provide policing under the Police
Services Act be changed, either by statute or government interpretation, the Municipality
maintains its right upon being so informed to give written notice of its intention to terminate
this Agreement forthwith.
Entire Agreement
32. This Agreement and the schedules attached constitute the entire Agreement between the
parties, and there are no representations, warranties, collateral agreements or conditions
affecting this Agreement or the relationship of the parties or supported hereby other than as
expressed herein in writing. Any amendment to this Agreement must be in writing, duly
executed by the parties.
Page 10
IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the signature
of its duly authorized signing officers and the Minister of Community Safety and Correctional
Services has personally signed this Agreement to be effective as of the date set out herein.
FORONTARIO LZlrltlWZL~
The Minister of communi Safety and Correctional Services
FOR THE MUNICIPALITY
Mayor
~ --e.-Uu"'-N?.., L ), l,s;,>'"'
GhiefAdmiHistra~, or Clerk (as appropriate)
Date signed by the Municipality: _ _..l>.,l':J~---e_"-~""'c~-eey....L.:Y:>.._.,k"""""'.L-s-_--"L'-'-1 -t-"""d-()='-'-'/--'L'==------
SCHEDULE "A"
BY-LAW OF THE MUNICIPAL COUNCIL
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3681
A BY-LAW to enter into an agreement with Her Majesty The Queen In Right Of Ontario
as represented by the Minister of Community Safety and Correctional Services;
WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and
expedient to enter into this agreement with Her Majesty the Queen in Right of Ontario
as represented by the Minister of Community Safety and Correctional Services for the
provision of Police Services under Section 10 of The Police Services Act, R.S.O. 1990, c.
P.15;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" forms part of this
by-law;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached
agreement marked as Schedule "A" on behalf of the Corporation of the Town
of Tillsonburg.
READ A FIRST AND SECOND TIME THIS 10th DAY OF December, 2012.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF December,
2012.
r-'\/1 / . . . u--c> .d ~F~'·;::r---'»
Maybr:,Z John Lessif
~ ~;._.--.---
Clerk -Donna Wilson
COMMISSIONERS AFFIDAVITS ACT
R.S.O. 1990, Chap. C17, Sec 1 (2)
TOWN Of TILLSONBURG
"Ciliiled Trae Copy"
~-"'----,?--'
SCHEDULE "B"
PROPOSAL FOR POLICE SERVICES
--~·
O.P.P. --"i!C
The Town of Tillsonburg
Municipal Policing
Renewal Proposal
Prepared by:
Ontario Provincial Police
Municipal Policing Bureau
September 2012
Table of Contents
~--·~--
Executive Summary ............................................................................. 3
Level of Service ....................................................................................... 6
OPP Cost Schedule for 2013 ............................................................ 7
Costing Summary .................................................................................. 8
OPP Contacts ........................................................................................... 9
2
Executive Summary
The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective
community-based policing and protection throughout Ontario. The OPP has provided municipal
policing services under contract for over 60 years and currently maintains contracts with over 140
communities across Ontario.
The Town of Tillson burg has requested a renewal of the current contract with the Ministry for OPP
policing which expired on September 30, 2011. As a result of this request a renewal proposal for
policing has been prepared. The renewal proposal addresses the level of policing services
required to provide adequate and effective policing as set out in Regulation 3199 of the Police
Services Act, Adequacy and Effectiveness of Police Services. To assist in determining an
adequate and effective level of service, an analysis of the workload generated within the
municipality during the past (four years) has been completed. This analysis allows the OPP to
compare local occurrences and incidents with provincial averages to accurately determine the
number of officers required.
This renewal proposal reflects the integrated policing concept, incorporating a policing service
contract for the Town of Tillsonburg with OPP highway patrol services and provincial
responsibilities under one administration. The Oxford OPP Detachment will remain as the
Administration/Operations Centre. The resources identified will continue to be deployed to the
Town from this municipally owned facility located at 90 Concession Street, East, Tillsonburg,
Ontario to ensure the policing needs of the Town are met. Administrative and support resources
are shared and casted accordingly.
The Oxford OPP Detachment Commander would be responsible to oversee all aspects of service
delivery. The Detachment Commander, Staff Sergeant I Program Manager and Sergeant-Shift
Supervisors will provide assistance and supervision to the identified complement in this renewal
proposal.
It is recommended that any existing Community Policing Offices (CPOs) located within the Town
be maintained. CPOs facilitate the delivery of policing services, provide locations for the police
and public to interact and maintain a visible police presence within the municipality. The OPP
encourages the establishment of CPOs where appropriate. Where such offices exist they are
usually equipped with a telephone and OPP network/NICHE capabilities. Any decision to
establish CPOs in the Town of Tillsonburg rests entirely with Town Council as do all associated
costs.
The renewal proposal costs include a comprehensive range of services that are made available to
the Town of Tillsonburg. For example, expenses relating to contract negotiations, arbitration,
grievances, civil litigation, tendering/purchasing, information technology, fleet and
telecommunications are included in the overall Ministry approved costing formula. These services
often require considerable internal and external expertise and the high costs normally associated
to such services are defrayed through the contract for OPP services. • Note -The most recently
approved costing formula shall apply in the calendar year following its approval.
OPP salary costs are comprised of two components: base salary and a Provincial Responsibility
Incentive. The base salary costs outlined in this proposal are calculated using the top pay level of
each rank, but the Provincial Responsibility Incentive is incorporated using the average cost for all
seniority levels. These costs are reconciled annually to reflect actual costs for those officers
providing service to the Town at their current salary level. Overtime is estimated at the provincial
average of 7.2%, and will also be reconciled to actual usage at year-end.
3
In consultation with the Police Services Board it is the intent that all existing community service
programs and community policing committees be maintained. Any new community service
program considered may be implemented after consultation with the Town of Tillsonburg Police
Services Board and the Oxford OPP Detachment Commander.
When a Town receives OPP policing under contract the OPP will ensure that the required
resource levels are met. The shared infrastructure of the OPP broadens local access to
resources, expertise, solutions, training and management without duplicating services. The Town
of Tillsonburg will continue to benefit as additional staff are readily available from within the
Oxford OPP Detachment as well as neighbouring detachments and regions, should the need
arise.
This proposal includes enforcement of bylaws as agreed upon by the Police Services Board and
the OPP, at no additional cost. However, it is not the intention of the OPP to become the lead
agency in relation to bylaw enforcement, but rather to supplement existing or future bylaw officer's
enforcement activities. The enforcement of municipal bylaws is restricted to police related bylaws.
The Town of Tillsonburg will be required to maintain their Police Services Board, as mandated by
Section 10 of the Police Services Act. The Police Services Board will have control over the
priorities and objectives of the policing service within the community after consultation with the
Detachment Commander. The Commissioner is committed to ensuring that detachment
commanders respond appropriately to the Board's advice and priorities in a manner
consistent with the Board's identified concerns, expectations and needs.
It is long-standing OPP policy and practice to be accountable to the communities we serve. The
Detachment Commander of the Oxford OPP Detachment, or designee, will report to the Police
Services Board on a regular basis, as per the direction of the Board. With over 118 contracts
currently in place and future contracts pending, there is great emphasis placed on OPP
responsibility to Police Services Boards.
Future growth and/or increased workload in the Town of Tillsonburg may necessitate an increase
to the proposed complement during the five-year term of the contract. Any such increase would
be negotiated between the Town and the OPP prior to any changes to the contract.
Advantages to the Town of Tillsonburg:
• Assurance of adequacy and effectiveness of police services;
• Dedication to resolving community issues through local involvement and community policing
committees;
• Availability of additional staffing support from neighbouring detachments, regional
headquarters and general headquarters;
• Seamless access to a comprehensive infrastructure and specialized services (refer to
Municipal Policing Framework for description of support and services available); and
• Generally determine the policing priorities and objectives through the Town of Tillsonburg
Police Services Board.
The OPP is required to provide provincial level response that can be mobilized in times of
emergency, disaster or a specialized investigative need. The OPP meets such emergent needs,
on an on-call and as-needed basis. These requirements are met by deploying small numbers of
officers from multiple locations and assignments. In doing so, the OPP ensures that appropriate
levels of service remain in place. Municipalities are compensated for contract resources
mobilized in those cases where there is a provincial obligation to respond.
4
If the Town of Tillsonburg chooses to accept this proposal* and renew the OPP policing services
contract, the Oxford OPP Detachment will focus on meeting the Town's unique policing needs.
Please Note:
The following are not included in this proposal*:
• The cost of maintaining the Police Services Board
• The costs associated to establishing and maintaining CPOs
• Any applicable revenues accruing to the municipality as a result of police
activity
(* Note-This renewal proposal expires six months from the date of presentation to Council.
At that time the costs and service levels identified in the proposal will be subject to review
and revision where necessary.)
A complete description of services provided by the OPP and civilian governance
issues is included in the accompanying document entitled "OPP Municipal Policing
Framework -Supplement to OPP Proposal." The services described are included in
the overall OPP costing formula.
5
RENEWAL PROPOSAL LEVEL OF SERVICE
This renewal proposal was completed after consultation with the Oxford Detachment Commander
and the Town of Tillson burg Police Services Board and includes one dedicated Court Officer.
POSITION CURRENT ' ',', RENEWAl ' .
FTE* CONTRACT FTE* CONTRACT
. .· REsoURCES ' RESOURCES
INSPECTOR .36 .27
STAFF SERGEANT/ PROGRAM MANAGER .36 .27
SERGEANTS 2.00 1.85
CONSTABLES 20.00 19.32
TOTAL UNIFORM •• ••• •. 22.72 ...• ·.' 21.71 • ••
DETACHMENT ADMINISTRATIVE CLERKS 2.00 1.51
COURT OFFICER (SPECIAL CONSTABLE) 1.00 1.00
TOTAL CIVILIAN .·
· ..
•• 3.()() ... . · .. I .·.'·' ...... 2.61 · .. · . .
.. *Note-"Full-Time Eqmvalent" (FTE) means a umt of at least 1467 hours ofpohcmg services per annum to be
delivered to the municipality by officers assigned to the detachment, and does not refer to an officer exclusively
dedicated to this Agreement
The estimated policing cost for 2013 associated to this proposal based on the Uniform and
Civilian 2013 Salary schedules is$ 3.325.144.
Salary, overtime and contractual payouts are reconciled at year-end to reflect the actual cost. A
breakdown of the costs has been included, as well as the salary and cost schedule for the year
2013.
6
OPP Cost Schedule for Municipal Policing for the Year 2013
(Based on 2012 Municipal Cost Recovery FonnulaO)
The following categories are taken into consideration when preparing the costing proposal:
Uniformed Staff Salaries tl
(Based on 20 13 salary rates)
Overtime Rate tl
Shift Premium
Contractual Payouts Rate tl
(Vacation and Statutory Holidays)
Civilian Staff Salaries 8
(Based on 2013 salary rates)
Benefit Rates 8
Support Salaries and Benefits
(cost per uniformed member)
Other Direct Operating Expenses (ODOE)
(cost per uniformed member, unless
otherwise stated)
2013 Estimates
$ 129,726 Inspector
Staff Sergeant
Staff Sergeant
Sergeant
Constable
$118,951 (Detachment Commander)
$ 110,616 (Program Manager)
Part-time Constable
$ 98,093
$ 87,240
$66,790
7.2% of uniformed staff salaries
$678 per uniformed member-sergeant and below
3.8% of full-time uniformed staff salaries
Court Officer
Detachment Administrative Clerk
Caretaker
$ 57,255
$ 55,439
$46,961
24.9% uniformed staff(part-time 19.6%)
25.3 %civilian staff(part-time 19.7%)
2 % overtime payments
Communication Operators
Prisoner Guards$! ,381
Office Automation Support
Telephone Support
Operational Support 0
Communication Centre
Operational Support 0
RHQ Municipal Support
Vehicle Usage
Telephone
Office Supplies & Equipment
Accommodation
Uniforms & Equipment
Cleaning Contract
Mobile Radio Maintenance
Office Automation -Uniform
-Civilian
$5,220
$354
$120
$3,907
$258
$837
$1,955
$8,258
$1,228
$448
$538
$1,167
$204
$786
$1,316
$1,648 (per civilian member)
0 Note til at tile Municipal Cost Recovery Formula is reviewed and updated annually. A revised cost recovery
formula shall be applied in tile calendar year following tlze review and costs shall be adjusted accordingly.
Tlze mrrent cost recovery formula, tlze 2012 Municipal Cost Recovery Formula, lzas been used to project
ongoing costs for 2013 and throughout tlze term of this Agreement.
8 Municipalities are billed based on actual costs at year-end.
@) Current annual rates, updated as required.
0 Includes Training, Forensics, Recruiting, Quality Assurance, Municipal Policing Administration
7
O.P.P. COSTING SUMMARY Town of Tillsonburg
Estimated Policing Costs for the period
January 01, 2013 to December 31, 2013
Salaries and Benefits
Uniform Members
Inspector.
Staff Sergeant-Detachment Commander.
Staff Sergeant .
Sergeant.
Constables.
Tolal Uniform Salaries
Overtime (Provincial Average) .
(Note 1)
Contractual Payout (Vacation & StatulofY Holidays) .
Shift Premium .
Benefits (24.9% of Salaries; 2% of Overtime).
Total Uniform Salaries & Benefits
Positions
0.27
0.27
1.85
19.32
Civilian Members Positions
Court Officer. 1.00
Detachment Administrative Clerk. . 1.51
Communication Operators.
Prisoner Guards.
Office Automation Support Salaries & Benefrts.
Telephone Support Salaries & Benefits.
Operational Support Salaries & Benefits .................... .
Total Civilian Salaries
Benefits (25.3% of Salaries) .
Total Civilian Salaries & Benefits
OSS Pay and Benefit Charge .
Total Salaries & Benefits
Other Direct Operating Expenses
Communication Centre .
Operational Support.
RHQ Municipal Support .
Vehicle Usage .
Telephone.
Office Supplies & Equipment.
(Note1)
Accommodation . (Note 2)
Uniform & Equipment .
Uniform & Equipment-Court Officer ..
Cleaning Contract. (Note 21
Mobile Radio Equipment Maintenance.
Mobile Radio Equipment Maintenance-Court Officer.
Office Automation-Uniform . (Note 3)
Office Automation -Civilian .
Total Other Direct Operating Expenses
OSS Financial Services Fee
2013 Total Estimated Gross Policing Cost.
Provincial Services Usage. . (Note 4)
TOTAL ESTIMATED POLICING COST
$
35,026
29,866
181,472
1,685,477
$
57,255
83,713
113,326
29,982
7,685
2,605
84 821
1,931,841
136,571
73,410
14,353
483,760
379,387
35,665
5,601
18,171
42,443
179,281
26,660
9,726
25,336
956
17,084
786
30,335
4 136
2,639,935
415,052
3,054,987
360,496
3,415,483
(90 340)
$ 3,325,144
8
O.P.P. COSTING SUMMARY-Town ofTillsonburg
Estimated Policing Costs for the period
January 01,2013 to December 31,2013
Notes:
1) The estimated policing cost for 2013 associated to this proposal, based on the Uniform and Civilian 2013
Salary schedules, is $3.325,144
2) Accommodation and Cleaning are provided by the municipality.
3) Office Automation-Civilian is calculated at $1,648 per civilian member plus the annual lease of a standard
desktop computer in the amount of $1,765.
4) A Provincial Services Usage (PSU) reduction of the estimated 2013 policing cost is given to the municipality.
It is based on a calculation of 50% of the municipality's 3 Year average (2009, 2010, 2011) of actual PSU
experience to a maximum of 5%. The three year average used for this costing is 2.65%.
O.P.P. Contacts
Please forward any questions or concerns to Inspector Tim Clark, Oxford OPP
Detachment Commander, or Sergeant Kevin Hummel, Municipal Policing Bureau.
Inspector Tim Clark
Sergeant Kevin Hummel
(519) 688-6540
(519) 441-3697
Detailed descriptions of all OPP support and specialized services that are available
have been included under separate cover in the document entitled "OPP Municipal
Policing Framework".
9
SCHEDULE "C"
PROPOSED LEVEL OF SERVICE
O.P.P. COSTING SUMMARY Town of Tlllsonburg
Estimated Policing Costs for the period
January 01, 2013 to December 31,2013
Salaries and Benefits
Uniform Members
Inspector ..
Staff Sergeant-Detachment Commander.
Staff Sergeant .
Sergeant.
Constables .
Total Uniform Salaries {Note 11
Overtime (Provincial Average) .
Contractual Payout (Vacation & Statutory Holidays) .
Shift Premium .
Benefits (24.9% of Salaries; 2% of Overtime).
Total Uniform Salaries & Benents
Civilian Members
Court Officer .
Detacihment Administrative Clerk ..
Communication Operators.
Prisoner Guards.
Office Automation Support Salaries & Benems.
Telephone Support Salaries & Benefits.
Operational Support Salaries & Benefits ..
Total Civilian Salaries
Benefits (25.3% of Salaries) .
Total Civilian Salaries & Benents
OSS Pay and Benefit Charge .
Total Salaries & Benefits
Other Direct Operating Expenses
Communication Centre .
Operational Support .
(Note 1)
Positions
0.27
0.27
1.85
19.32
Positions
1.00
1.51
RHQ Municipal Support .................................... .
Vehicle Usage .
Telephone.
Office Supplies & Equipment.
Accommodation . (Note 21
Uniform & Equipment .
Uniform & Equipment-Court Officer.
Cleaning Contract. . {Note 21
Mobile Radio Equipment Maintenance.
Mobile Radio Equipment Maintenance-Court Officer.
Office Automation-Uniform . {Note 3J
Office Automation -Civilian ..
Total Other Direct Operating Expenses
OSS Financial Services Fee
2013 Total Estimated Gross Policing Cost.
Provincial Services Usage. (Note 4)
TOTAL ESTIMATED POLICING COST
$
35,026
29,866
181,472
1,685,477
$
57,255
83,713
113,326
29,982
7,685
2,605
84 821
1,931,841
136,571
73,410
14,353
483 760
379,387
35 665
5,601
18,171
42,443
179,281
26,660
9,726
25,336
956
17,064
786
30,335
4 136
2,639,935
415,052
3,054,987
360,496
3,415,483
(90,340)
$ 3,325,144
O.P.P. COSTING SUMMARY-Town of Tillsonburg
Estimated Policing Costs for the period
January 01,2013 to December 31,2013
1) The estimated policing cost for 2013 associated to this proposal. based on the Uniform and Civilian 2013
Salary schedules. is $3,325,144.
2) Accommodation and Cleaning are provided by the municipality.
3) Office Automation -Civilian is calculated at $1,648 per civilian member plus the annual lease of a standard
desktop computer in the amount of $1,765.
4) A Provincial Services Usage (PSU) reduction of the estimated 2013 policing cost is given to the municipality.
It is based on a calculation of 50% of the municipality's 3 Year average (2009, 2010, 2011) of actual PSU
experience to a maximum of 5%. The three year average used for this costing is 2.65%.