3893 Schedule 'A' - Municipal Alcohol PolicyTOWN OF
TILLSONBURG
Municipal Alcohol Policy
(M.A.P.)
By-Law 3893
March 23, 2015
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Schedule "A" to By-Law 3893
TOWN OF TILLSONBURG – MUNICIPAL ALCOHOL POLICY TABLE OF CONTENTS
1.Introduction
2.Goal Statement
3.Policy Objectives
4.Conditions of the Use of Alcohol in Municipally owned Facilities
SECTION #1 - Municipal Facilities Eligible for Special Occasion Permit
Events (refer to each location for specific facilities)
A. Tillsonburg Community Centre
B. Annandale National Historic Site
C. Tillsonburg Municipal Airport
SECTION #2 - Municipal Parks and Facilities NOT Eligible for Special
Occasion Permit Events
SECTION #3 - Signs
A. Serving Practices
B. Accountability
C. No Last Call
D. RIDE Signs
E. Ticket Sales Stop
SECTION #4 - Controls Prior to Event
A. Special Occasion Permit
B. Control
C. M.A.P.
D. Checklist for Event Organizers
E. List of Trained Persons
F. SOP Signatory
SECTION #5 - Controls During Event
SECTION #6 - Event Workers – Trained
A. Public Events
B. Private Events
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SECTION #7 - Alcohol Service
A. Low Alcohol and Non-alcoholic Options
B. Control of Alcohol Service
C. Advertising Events
SECTION #8 – Liability Insurance
SECTION #9 – Safe Transportation
SECTION #10 – Youth Admission
SECTION #11 – Security Requirements at Specific Events
SECTION #12 – Consequences for Failure to Comply
SECTION #13 – Policy Monitoring and Revisions
Appendix “A” – Checklist & Security Plan for Event Organizers
Appendix “B” – M.A.P. Comment Form
Appendix "C" - Event Category Guideline - Risk Assessment
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1. INTRODUCTION
Council first endorsed a by-law for an Alcohol Management Policy in 1994. This policy
has proven to be very effective in Municipal Risk Management and has been included in
the rental contract for all Municipal Facilities rented and licensed for special occasion
permits.
The policy is also intended to promote a safe, enjoyable environment for those who use
these facilities. By managing and enforcing this policy, the Town of Tillsonburg hopes to
reduce any possible risk of litigation.
2.GOAL STATEMENT
In order to reduce alcohol related problems that may arise from alcohol consumption
within its facilities and to promote a safe, enjoyable environment for users of these
facilities, the Town of Tillsonburg has developed a M.A.P. The Town of Tillsonburg
offers a variety of unique recreational experiences for people of all ages. Our goal is to
encourage responsible use of alcohol during Special Occasion Permit (SOP) functions to
ensure the health and safety of the participants and the protection of Town of
Tillsonburg facilities.
3. POLICY OBJECTIVES
To provide appropriate procedures and education to individuals or Event Organizer
wishing to hold events in parks and facilities within the Town of Tillsonburg’s jurisdiction
in order to ensure that all Alcohol & Gaming Commission Board of Ontario legislation
pertaining to Special Occasion Permits (SOP) is properly understood and complied with.
The policy is based on legislation of the Liquor License Act (LLA) and Best Practices
(BP). To encourage and reinforce moderate drinking practices through the
development of appropriate operational procedures, controls, training and education.
Town's Best Practice:
1.To honour the decision of abstainers not to drink alcohol and to encourage
their participation by providing alternative, non-alcoholic beverages.
2.To provide a balance use of alcohol through Special Occasion Permits so
that alcohol becomes a responsible part of a social function, rather than the
reason for it.
3.To provide a balance of licensed and non-licensed programs to ensure that
consumers, abstainers, adults, youth and families will be adequately serviced
and protected.
4.CONDITIONS OF THE USE OF ALCOHOL IN MUNICIPALLY OWNED
FACILITIES
Anyone who wishes to serve alcohol at a designated site must sign a facility
rental contract that stipulates the conditions under which alcohol may be
served and acknowledges the requirements. In addition, the responsible
person must obtain a Special Occasion Permit (SOP) from the Alcohol &
Gaming Commission of Ontario (AGCO). The SOP Holder must comply with the
Liquor License Act (LLA), R.S.O. 1990, Chapter L.19, the Sections and all of the
provisions of the Town of Tillsonburg M.A.P. G: Community Centre/2015 MAP Update Page 4
SECTION #1 - MUNICIPAL FACILITIES ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS
TILLSONBURG COMMUNITY CENTRE
Lion’s Auditorium
The Auditorium is suitable for holding Special Occasion Permit events. It is equipped with a
kitchen area including a stove, dishwasher and freezer compartments. The Auditorium holds
up to 400 guests with tables and chairs and is wheelchair accessible.
Lion’s Den The Den is suitable for holding Special Occasion Permit events. It is equipped with a kitchen
area including a stove, dishwasher, freezer compartment and separate bar area. The Den
holds up to 120 guests with tables and chairs and is wheelchair accessible.
Marwood Lounge
The Lounge is suitable for holding Special Occasion Permit events with seating for 80. This
room is ideal for meetings and small social functions.
Rotary Wing
The Rotary Wing is suitable for holding Special Occasion Permit events with seating for
approximately 40 with tables and chairs and is equipped with a small kitchen. This room is
ideal for meetings and small social functions.
Memorial Arena Floor and Tiered Seating
The Arena Floor and tiered seating is suitable for holding Special Occasion Permit events with
main floor seating for 1400. A variety of events can be held in this facility and is wheelchair accessible with elevator. The use of Marwood Lounge is required for the purpose of main bar
when a Special Occasion Permit is approved for tiered seating area in Memorial Arena. Liquor
License Act states that applicants can now apply for public event SOP for premises with fixed
tiered seating or temporary tiered seating (ie bleachers). Conditions may be added to the
permit to address identified risks to public safety. SOP applications for tiered seating facilities
will be sent to the AGCO for review.
Senior Centre Auditorium
This facility is suitable for holding Special Occasion Permit events with seating for
approximately 120 with tables and chairs. This room is ideal for meetings and small social
functions.
LAKE LISGAR WATER PARK - Grass Area
This area within the Waterpark is suitable for holding Special Occasion Permit events
providing designated area and proper fencing are in place.
PARKS & PLAYGROUNDS
Kiwanis, Optimist, Hardball, Annandale ball diamonds, as well as, Memorial Park and
Coronation Park are suitable for outdoor Special Occasion permit functions, provided proper
approvals have been received and designated area with proper fencing provided. Designated
area will control the people coming in and out. Event Organizer will be required to provide
sanitation requirements, accessibility to the area by emergency works and access to
telephone (cell phones) for those wishing to arrange for transportation.
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ANNANDALE NATIONAL HISTORIC SITE Meeting Room
This facility is suitable for holding Special Occasion Permit events. It will seat
approximately 60 and is ideal for private parties, workshops and general meetings.
TILLSONBURG MUNICIPAL AIRPORT
The exterior grounds at the airport is suitable for holding Special Occasion Permit
events providing a designated area and proper fencing are in place.
ALL OTHER MUNICIPALLY OWNED FACILITIES
All other municipally owned land and facilities require written approval from the Town of
Tillsonburg, Chief Administrative Officer or designate.
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SECTION #2 - MUNICIPAL PARKS & FACILITIES NOT ELIGIBLE FOR
SPECIAL OCCASION PERMIT EVENTS
•Parks and outdoors areas not listed in policy
•Arena Dressing Rooms
•Arena Lobby
•Arena Ice Surface
•Pool Change rooms
•Exceptions: Any person wishing to hold a Special Occasion Permit event
in a location not listed in this policy must receive written approval from
Director of Community Services or designate.
AREAS DESIGNATED WHERE ALCOHOL USE IS PROHIBITED
The consumption of alcoholic beverages is prohibited in the majority of parks, gardens,
sports facilities and service facilities within the jurisdiction of the Town of Tillsonburg.
The Town of Tillsonburg has a zero tolerance policy on the consumption of
alcohol where proper permits have not been obtained. The Town may change the
designation of any site within its jurisdiction at its discretion.
SECTION # 3 - SIGNS
According to the Liquor License Act:
A. SERVICE PRACTICES: To provide consistent and proper wording which satisfies the Alcohol & Gaming
Commission of Ontario (AGCO) requirements, the following permanent signs have been
designed and strategically posted.
1.“It is against the Liquor License Act of Ontario for licensed establishments to
serve customers to intoxication. For this reason, servers in our facilities are
required to obey the law and not serve anyone to intoxication. We are also pleased
to offer non-alcoholic beverages.”
2.“In Ontario, the legal drinking age is 19 years of age. You may be asked for
proof of age. Acceptable identification is:
•Ontario Drivers License
•Canadian Passport
•Canadian Citizenship Card with photo
•Canadian Armed Forces I.D. card
•Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board
of Ontario
•A Secure Indian Status Card issued by the Government of Canada
•A Permanent Resident Card issued by the Government of Canada
•A Photo Card issued under the Photo Card Act, 2008
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3."No person shall sell or supply liquor or offer to sell or supply liquor from a
prescribed premise unless, the premises prominently displays a warning
sign containing the prescribed information that cautions women who are
pregnant that the consumption of alcohol during pregnancy is the cause of Fetal
Alcohol Spectrum Disorder"
B. ACCOUNTABILITY
This will inform patrons as to where to direct concerns. This will include telephone
numbers of the Event Organizer(s), local Police Department and the Alcohol & Gaming
Commission of Ontario.
RATIONAL: Having these signs visible to participants eliminates any
confusion on who to contact for information or to lodge complaints
regarding an event.
C. LAST CALL will NOT be announced".
D. RIDE SIGNS will be posted at all SOP events".
E. TICKET SALES STOP
Starting at 12:00am, only single ticket sales will be made. All ticket sales will
stop at 12:45am."
RATIONAL: Oxford O.P.P. recommends that only single ticket sales be
made at 12:00am. This will deter guests from buying multiple tickets and
possible over-consumption prior to bar closing.
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SECTION # 4 - CONTROLS PRIOR TO EVENT
EVENT ORGANIZERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO
UNDERSTAND THE MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING
Town's Best Practice:
A. SPECIAL OCCASION PERMIT: The SOP Holder shall post the Special Occasion
Permit at the bar area clearly stating the name of the SOP Holder and the telephone
numbers for the designated contact person, secondary contact person and the Alcohol
& Gaming Commission Board of Ontario.
While the local authorities and Alcohol & Gaming Commission Inspectors are informed
of the date and place of the special occasion function, they do not always have an
opportunity to drop in and check on the operation of the event.
The SOP Holder must remain on site at all times. If, for some reason, they cannot, a
secondary name must be posted. Concerned participants will know whom to contact
immediately on the premises. This can facilitate early correction of potentially risky
situations.
B. CONTROL: In order to be eligible for a facility rental for a special occasion
function, the Event Organizer must demonstrate to the satisfaction of the Director of
Community Services or designate that there are sufficient controls in place to prevent
under age, intoxicated or rowdy people from entering the event and that the
intoxicated participants will be refused services and removed from the event.
RATIONAL: Event Organizers must understand that prevention of intoxication is
paramount. Controls must be enforced to allow for an enjoyable and safe
atmosphere for all present.
C. MUNICIPAL ALCOHOL POLICY will be available from Town Staff or designate at
the time of booking.
D. CHECKLIST FOR EVENT ORGANIZERS form and a rental contract form will be
provided by the municipality at the time of booking. These forms are to be completed
by the Event Organizer and returned to the staff person or designate at least two (2)
weeks prior to the event. Signatures from both the Event Organizer and the staff
person are required on the forms. Please see appendix “A”.
E. LIST OF TRAINED PERSONS The Town will endeavor to have a list of trained
persons who have indicated that they may be available to assist at events when the
Event Organizer does not have the required SIP/Smart Serve trained personnel.
F. THE SPECIAL OCCASION PERMIT SIGNATORY must attend the event, and be
responsible for decisions regarding the actual operation of the event. If the event is
more than 2 days in length then a designate may be assigned and their name(s) must
appear on the contract. This person and all event workers must refrain from alcohol
consumption during the event, including any clean-up activities.
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SECTION #5 - CONTROLS DURING EVENT
All controls and service must be consistent with the provisions of the Alcohol & Gaming
Commission Act of Ontario and its Sections.
According to the Liquor License Act:
1.SOP Holder, Event Volunteers/Event Staff must:
Abide by all the rules of the M.A.P.
•Attend the event and be sober before and during the event, including any
clean-up activities
•Ensure that the bartenders and servers do not serve alcohol to any one
under age, intoxicated or rowdy at the event
2.Access & Control
The SOP Holder and event volunteers/event staff shall accept the following as
proof of age for alcohol purchase or consumption:
•Ontario Drivers License
•Canadian Passport
•Canadian Citizenship Card with photo
•Canadian Armed Forces I.D. card
•Bring Your Identification (B.Y.I.D.) card issued by the Liquor Control Board
of Ontario
•A Secure Indian Status Card issued by the Government of Canada
•A Permanent Resident Card issued by the Government of Canada
•A Photo Card issued under the Photo Card Act, 2008
Entry to public functions must be denied to:
•Intoxicated or unruly individuals
•Individuals carrying unsealed alcoholic beverages
•Individuals previously turned away from the event
3.Entry to the event must be monitored by responsible person(s) meeting the
age of majority requirements at all times. These person(s) shall further observe
for individuals that may be attempting to enter the premises and that appear to
be impaired or have a history of causing problems at events.
4.The SOP Holder has the right to deny entry to any individual.
5.The SOP Holder and the person renting the facility are responsible to ensure
that the event is properly supervised and will provide enough staff to fulfill this
obligation.
6.The type of identification to be worn by event workers must be stated on the
“Checklist & Security Form. See appendix “A”.
7.All signs of sale and service must be cleared from the premises within 45
minutes of the end time stated on the permit. This includes the removal of all
partially consumed and empty bottles, and glasses that contained liquor.
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Town's Best Practice:
1.All day outdoor events are required to cease the sale of alcohol for a period of
one hour to allow for clean up.
2.The bar area within the premises shall be closed no later than 1:00am and NO
service of alcoholic beverages will be allowed after this time.
3.All entertainment within the facility shall cease at 1:00am.
4.The only exception to the 1:00am closing time is during New Year's Eve when
bar service will cease serving at 2:00am. Event Organizers must ensure that
patrons have vacated the facility by 3:00am.
5.To assist staff and to ensure that no incidents occur on the premises, patrons
must vacate the facility by 2:00am. Exception: New Year's Eve Refer to #4.
6.Failure to comply with the above could prevent the SOP holder or
organization from further renting of any Town of Tillsonburg facility and where
appropriate, O.P.P. and Alcohol & Gaming Commission of Ontario will be advised
and charges could be laid.
7.Bartenders must be SIP/Smart Serve trained (further details in Section #6).
Event organizers are encouraged to have all event staff SIP/Smart Serve trained.
8.Leftover liquor must be removed from the premises at the end of the event.
9.The town limits number of tickets to be sold to any person at one time to 4
each. Unused tickets may be redeemed for cash at any time up until 15 minutes
after the bar closes.
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SECTION #6 - EVENT – STAFFING REQUIREMENTS
EVENT SERVERS AND MONITORS
The following guideline sets out the ratio of event servers and monitors to event
participants. The requirements may be increased or decreased by the Director of
Community Services or designate having operational jurisdiction over the premises
depending on crowd dynamics and type of event.
Trained servers must be certified by a recognized alcohol server training course that has
been approved by the Town. These include Smart Serve and S.I.P. programs. The
sponsor shall ensure all event workers are over the age of 19 years of age. Door and
entrance monitors are encouraged to monitor the door for a minimum of 1.5 hours following the advertised admission time and for a minimum of 1.5 hours prior to the
advertised departure time.
Self serving is prohibited and trained bar personnel are required. Sponsor and all event
workers will refrain from alcohol consumption before, during and after the event,
including any clean-up activities.
Passive, moderate, high risk and major event classifications are determined by Town of
Tillsonburg staff based on event dynamics.
Refer to Appendix C – Event Category Guideline
*Category Trained
Servers
Door/Entrance Monitors Floor Monitors/Bar Ticket
Sales
PASSIVE **1 The sponsor is responsible
to monitor the entrance to
the room
The sponsor is responsible to
monitor those in attendance
MODERATE 2 1 event worker at the
entrance to the room at all
times
1 event worker throughout the
room at all times
HIGH
RISK/MAJOR
EVENT
2 + 2 for
every
additional
200
participants
1 event worker at every
entrance/exit to the room
2 + 2 per every additional 200
participants
*Covers any public or private event
**The server requirement for passive events may be waived at the discretion of the
Director of Community Services or staff designate when an event has approximately 50
or less participants in attendance
RATIONAL: Event Staff requirements are based on 3 criteria: Attendance, Public Event or Private Event. History has shown that these were too vague. Not
all Public Events require the same level of event staff as others. Additional event
categories were needed to determine sufficient Event Staff. These additional
considerations include:
1.Age Group & Maturity 2.Attendance 3.Incident History
4.Event Dynamics 5.Invitation 6.Food Availability
7.Impact on Neighbourhood 8. Supervision 9.Threats & Concerns
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SECTION #7 - ALCOHOL SERVICE
A. LOW ALCOHOL AND NON-ALCOHOLIC OPTIONS
Town's Best Practice:
1.The SOP Holder will ensure that 30% of the alcoholic beverages offered
consist of low alcohol options (i.e. low alcohol beer, light wine, and low
alcohol spirits). Non-alcoholic beverages must be readily available and priced
significantly below any alcoholic beverage.
2.The SOP Holder shall provide a sign, which shall be prominently posted
identifying the low alcohol and non-alcoholic beverages available at the event.
RATIONAL: Low alcohol beverages help prevent intoxication by providing
responsible consumers with an opportunity to consume less alcohol and avoid
becoming intoxicated. A patron consuming a regular beer (at 5% alcohol) would
have to drink two “extra light” beers (at 2.5% alcohol) to ingest the same amount
of alcohol. Similarly, “light” beer (at 4% alcohol) represents a 20% reduction in
alcohol intake.
3.Discounts will not be offered for volume purchase of tickets when tickets are
sold for alcoholic beverages. The Town limits number of tickets to be sold to any
person at one time to 4 each.
RATIONAL: By limiting the number of tickets or drinks participants may purchase at one time, the ticket sellers, monitors, bartenders and servers are
provided with more opportunities to observe participants for signs of
intoxication.
B. CONTROL OF ALCOHOL SERVICE
According to the Liquor License Act:
Practices which may encourage the immoderate consumption of alcohol are not permitted.
Contests or games involving the consumption of liquor are not permitted. (Reg. 389/91
Section 18(1) )
Liquor cannot be awarded as a prize for any game or contest. (Reg 389/91 Section 20)
Gambling: Games of chance (i.e. poker, crown & anchor, raffles, 50/50 draws, etc) are
not permitted unless the proper license has been obtained from the province or
municipality. Such licenses are only issued to eligible organizations with charitable or
religious purposes. Games of skill shall be allowed.
Guests cannot be required to purchase a minimum number of drinks (or drink tickets)to
enter or remain at the event, and no drink containing more than 85 ml of spirits can be
sold or served. (Reg. 389/91 Section 16 and Section 13)
RATIONAL: Table consumption can be moderated by not selling rounds of large numbers of tickets.
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2.The following is not permitted at an SOP event, including adjacent
washrooms, liquor and food preparation areas and storage areas of under control
of the permit holder:
- Drunken individuals
- Illegal gambling
- Violent or disorderly conduct (fights, etc.)
3.No “Last Call” will be announced prior to the end of the event/sale of alcohol.
RATIONAL: Announcing, “last call”, prior to end sales encourages some
patrons to purchase the maximum number of drinks allowed to prolong the
event and drinking.
4.An adequate supply of food must be available to persons attending the event.
Snacks such as chips, peanuts or popcorn are not an acceptable substitute for this
requirement.
5.There will be no self-serve events; even “Wine & Cheese” functions require a
bartender.
6. Regulation 719/90 Section 20 (4) states that a maximum of 2 standard drinks
will be served at one time.
Town's Best Practice:
1.Tickets for alcohol must be purchased from designated ticket sellers and must be
redeemed at the bar. A maximum of 4 tickets may be sold at one time.
2.Bartenders and servers are required to pour all beverages into plastic or paper
cups disposable cups at the bar. All bottles are to be kept behind the bar. Alcoholic and Non-Alcoholic drinks are to be served in different cups. Exception:
Private events by invitation only.
RATIONAL: By following the guidelines we will reduce the risk that Event
Organizer’s automatically assume when running an event. These practices are
designed to discourage heavy alcohol consumption. By pouring all beverages
into disposable cups, the chance of glass/bottle breakage is minimized.
3.Any masked events, such as Masques, New Year’s Eve parties, Halloween
Parties, where masked identity of individuals are in attendance (costumed events),
must meet the following conditions:
i.Acceptable type of identification, as listed
ii.No one under the age of 19 years admitted
4.A maximum of 2 standard drinks will be served at one time.
The Standard Drink means:
Bottle of Regular Beer - 12 oz or 341 ml. (beer, cider or cooler)
Glass of Wine - 5 oz or 142 ml.
Shot of Spirits - 1 oz or 29 ml.
Fortified Wine – 3 oz or 85 ml.
5.Only single drinks will be served (no more than one shot in one glass)
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C. ADVERTISING EVENTS
According to the Liquor License Act:
SOP holder may advertise that liquor will be sold and/or served, according to the
provisions in the Alcohol & Gaming Commission application Guidelines, Section 7(2), Reg. 389/91 regarding alcohol advertising. Reception Events cannot be advertised.
SECTION #8 - INSURANCE
LIABILITY INSURANCE: The SOP holder shall:
•Obtain a minimum of TWO MILLION ($2,000,000.00) DOLLARS liability
insurance for Passive and Moderate Risk events
•Obtain a minimum of FIVE MILLION ($5,000,000.00) DOLLARS liability
insurance for High Risk events
•Name the Town of Tillsonburg as an additional insured, providing copy to the
Town at least two weeks prior to the event
•Indemnify and save the Town of Tillsonburg harmless from all claims arising
from the permit or event.
The actual insurance limits required may be increased at the discretion of the Director
of Community Services or designate.
RATIONAL: If an individual is injured, and if the Town of Tillsonburg
were to be found “jointly and severally” liable, the Town of Tillsonburg
could end up paying part or all of the judgment should the Special
Occasion SOP permit holder be inadequately insured or uninsured.
In addition to the expense to the municipality to defend any legal action,
the municipality might have difficulty obtaining continued insurance
coverage.
SECTION # 9 - SAFE TRANSPORTATION
Town's Best Practice:
Only individuals, Event Organizer or organizations implementing a safe
transportation strategy will be permitted rental privileges of facilities for SOP
functions.
The Event Organizer shall identify the strategies, which will be used on the
“Checklist for Event Organizers” form. The Event Organizer shall implement
and encourage a Designated Drivers Program. This program shall be
advertised at the event so that all patrons are aware this program is available.
This program shall consist of the following:
It is suggested that the designated driver be supplied with free soft
drinks/coffee during the function. The Event Organizer shall advertise or
announce the availability of this program during and, if possible, prior to the
event. G: Community Centre/2015 MAP Update Page 15
Advertise the use of taxi service – The Event Organizer shall advertise or
announce the availability of a taxi service to attendees of the event. If not
required to provide a taxi service, the Event Organizer shall ensure that
appropriate signage is posted at the facility which includes the telephone
number and/or use their best efforts to obtain any attendee a taxi upon
request.
RATIONAL: The risk of liability is especially high when an impaired
driver leaves an alcohol-related even. Event organizers must assume
responsibility for promoting safe transportation for all drinking
participants. Safe transportation options are essential since the only
way to sober up an impaired person is with time.
The SOP holder is responsible for promoting safe transportation options for all
the drinking participants. Examples of safe transportation options are:
- A designated driver provided by the Event Organizer; or
- A taxi paid either by the Event Organizer or the participant.
RATIONAL: The risk of liability is especially high when an impaired
driver leaves an alcohol-related event. Event organizers must assume
responsibility for promoting safe transportation for all drinking
participants. Safe transportation options are essential since the only
way to sober up an impaired person is with time.
SECTION # 10 - YOUTH ADMISSION TO ADULT EVENTS
Each rental Event Organizer will be responsible to select a strategy on allowing youth
to their event. In all cases, the following guidelines must be adhered to:
According to the Liquor License Act:
Anyone who appears to be under the age of 25 years will be required to show
I.D. before they are allowed into the event/facility.
Individuals under the age of majority will not be allowed to consume alcohol
beverages. Anyone serving individuals under the age of majority will be
required to leave the event.
Town's Best Practice:
Two (2) extra floor monitors will be required if persons under the age of
majority are allowed to enter Public events.
It is suggested that for events allowing individuals under the age of majority
and with over 250 patrons will be required to identify those persons over the
age of majority. Event Organizers may choose either stamps or wristbands to
identify persons over the age of majority.
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SECTION # 11 - SECURITY REQUIREMENTS AT SPECIFIC EVENTS
The following requires paid duty police officers or licensed and bonded Security
Company (in uniform):
*CATEGORY # OF SECURITY PERSONNEL
PASSIVE 1**
MODERATE 2
HIGH RISK/MAJOR EVENT 2***
* Covers any public or private event
**Security requirement for passive events may be waived at the discretion of the
Director of Community Services or designate.
*** Security requirement for High Risk/Major Event may be increased at the
discretion of the Director of Community Services or designate.
According to the Liquor License Act:
The SOP holder must provide security sufficient to ensure that unauthorized
persons do not attend the event and to ensure that the conditions of the permit
and requirements of the Liquor License Act are observed. In order to determine
whether security is sufficient, the permit holder shall consider:
a) The nature of the event;
b) The size of the premises; and
c) The age and number of persons attending the event.
Town's Best Practice
Security must have access or provide a communication link on site to summon
emergency services.
Security is not to be involved in serving of alcoholic beverages nor may assist in
any way in the liquor operation of the event.
The purpose of security is to: - Challenge;
- Warn;
- Report anyone having alcohol outside of the area covered by the license
Full payment of off-duty police officers or licensed and bonded security company is the
sole responsibility of the Event Organizer. Time Period required is 9:00pm – 2:00am.
Exception: Tiered Seating Events during hockey tournaments, games, carnivals where
specific times will vary, the duration of security will be determined by staff.
The Town of Tillsonburg reserves the right to approve or disapprove of licensed and
bonded private security companies. Each event will be reviewed on its own merit. If
the Event Organizer demonstrates the need for less security at their event, the required
number of officers may be reduced or waived at the discretion of the Director of
Community Services or designate. However, public safety for the patrons of the event
will be paramount.
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RATIONAL: Security requirements vary depending on category of event.
Dances designed for those over 25 years of age or seniors will differ from
those dances geared towards those 25 years and under. Events that have
attendance exceeding 300 will require additional security over those events with less than 300. Events that are by invitation only versus
general admittance will impact security requirements.
The overall event dynamics must be considered before security requirements can
be imposed. Additional considerations include:
Age Group & Maturity Attendance Incident History
Event Dynamics Invitation Food Availability
Impact on Neighbourhood Supervision Threats & Concerns
Each of the above nine considerations is valued and checked off accordingly. Majority
dictates category of risk and how the requirements of event staff/security are reached.
OUTDOOR EVENTS/FESTIVALS
According to the Liquor License Act:
Outdoor events are those which take place outdoors or in a temporary
structure, such as a tent or marquee. The outdoor area must be clearly
defined and separated from unlicensed areas by a minimum 36" high partition.
Festivals and events can define an area larger than outside beer tents where
people can walk around freely with drinks. Local communities are free to
customize the events to their needs.
AGCO may be involved to discuss public safety issues with the permit holder.
Notification must be made to local municipality, including clerk, police, fire and
health department and AGCO 30 days notice for events where fewer than
5,000 people attend and 60 days notice for events where 5,000 or more people
attend.
If a SOP has been issued for an outdoor event that has both licensed areas
(bars, restaurants) and areas to which the SOP applies (ie. Street on which the
event occurs), patrons can move freely between these areas with a single
serving of alcohol, under certain conditions and where permission has been
granted by the AGCO.
Town's Best Practice:
The Town of Tillsonburg Fire Chief and Building Official will determine maximum
capacity for outside tents based on exits and floor area.
For potential problem rentals, the Town reserves the right to require the
presence of minimally two (2) paid duty police officers or Licensed and bonded
Security Company for the duration of an event. Number of security will be
based on Section 11 and Appendix C of this M.A.P. This cost will be borne by
the Event Organizer or individual. The Town also reserves the right to refuse
the issuance of a facility rental permit at their sole discretion.
G: Community Centre/2015 MAP Update Page 18
SECTION # 12 - CONSEQUENCES FOR FAILURE TO COMPLY
SOP Holder's Responsibilities
1. In the case of patrons who are intoxicated to the point that they must be cut-
off, the SOP holder or designated Event volunteer/staff must make every effort to
ensure that the patron does not drive and that he or she will arrive safely at home. In
some instances, non-intoxicated friends might agree to drive the person home, or a
cab may be called for the patron.
2. In an effort to encourage patrons not to drink and drive, free access to a phone
should be made available to persons wishing to call a taxi and the telephone number
of a taxi company should be prominently displayed.
3. If an intoxicated person insists on driving, the SOP holder and/or staff may
have to attempt to detain the person and call the police.
4. Where anyone is engaged in a disruptive behaviour as a result of alcohol
consumption at social events, authorities will be called.
5. The SOP holder is required to report in writing to the Director of Community
Services or designate within 48 hours all incidents in which patrons are injured or
ejected from an event or Police are called.
6. Although police will be called if a situation deems necessary to do so, it is the
responsibility of the SOP holder to ensure the proper management of an event.
7. Where persons under the age of majority are found to have consumed or to be
consuming alcohol at SOP and non SOP events, the authorities will be called
immediately.
G: Community Centre/2015 MAP Update Page 19
ENFORCEMENT PROCEDURES FOR POLICY VIOLATION
A violation of this policy occurs when the SOP holders or individual(s) fails to comply
with this policy or the conditions of the Liquor Licence Act, or any other relevant
legislation. Intervention can be initiated by a participant at the event, Town of
Tillsonburg staff, Police or an Inspector of the AGCO. Random monitoring of events
where alcohol is served may be conducted by the Director of Community Services or
designate having jurisdiction over the premises.
Town's Best Practice:
1. Event Organizer(s), SOP Holder or the monitor(s) may intervene by
informing the offending individual of the M.A.P. violation and asking that it
stop. Event Organizer members and monitors are encouraged to intervene in
this way because intervention at other levels could result in a loss of
privileges and legal charges.
2. A Town of Tillsonburg staff member with recognized authority will intervene
whenever he/she encounters a violation of the policy. Depending upon the
severity of the policy infraction, the Town of Tillsonburg staff may ask the
organizers of the event to stop the violation or they may close down the SOP
portion of the event (especially if there is the potential for harm or loss of
enjoyment by non-drinkers). Should the organizers fail to comply; staff will
call the police for enforcement.
Penalties:
Where an SOP holder has violated the M.A.P., and has been confronted by a
Town of Tillsonburg staff member, the sponsoring organization and/or SOP
holder will be sent a registered letter by the Director of Community Services or
designate advising of the violation and indicating that further violations will
not be tolerated.
Should the sponsoring organization and/or SOP holder violate the policy within
one year of receiving notice of their first violation, the sponsoring
organization and event organizers shall be suspended from organized use of a
Town of Tillsonburg facility or area for a further one year. The Director of
Community Services or designate will send a registered letter to the
appropriate contact person advising of the suspension. A copy of the letter will
be sent to the Chief Administrative Officer.
Where, in the opinion the Director of Community Services or designate,
there has been repeated violations of a municipal, provincial or federal statute,
the sponsoring organization and event organizers shall be immediately
suspended from organized use of a Town of Tillsonburg facility or area for a
period of one year or such longer period as are warranted in the
circumstances. A registered letter shall be sent and copied to the Chief
Administrative Officer or designate and Council.
G: Community Centre/2015 MAP Update Page 20
SECTION # 13 - POLICY MONITORING AND REVISIONS
The Municipal Alcohol Policy for the Town of Tillsonburg will be reviewed as
required. It is subject to change and updates as laws change and
circumstances related to its administration requirements.
Contact will be made with local O.P.P. and Alcohol & Gaming Commission to
review occurrences within our Licensed facilities. All reports will be sent
to Director of Community Services.
G: Community Centre/2015 MAP Update Page 21
Appendix “A” CHECK LIST & SECURITY PLAN
Event Location:
Tillsonburg Community Centre Special Event Centre
Lion’s Auditorium Section A or B
Lion’s Den Main Floor
Marwood/DeCloet Lounge Kitchen
Rotary Room Board Room
Arena Floor Other
Event Date: ___________ Event Time: ________ Function: ______________
Contact Name: _____________________ Phone #: ___________________
SOP filed: Yes No Anticipated Attendance: _______
Proof of Insurance filed: Yes No
1. Has customer received and read Municipal Alcohol Policy (M.A.P.)? Yes No
2. List name(s) of trained bartenders, complete with certification numbers.
a) __________________________________________________
b) __________________________________________________
c) __________________________________________________
3. List names of who will be checking identification at the door?
a) __________________________________________________
b) __________________________________________________
c) __________________________________________________
4. List names of who will be monitoring the event, checking washrooms, circulating
through the parking lots to ensure that over drinking, supplying minors and self-serving
does not occur?
a) __________________________________________________
b) __________________________________________________
c) __________________________________________________
5. List safe transportation strategies for this event:
a) __________________________________________________
b) __________________________________________________
c) __________________________________________________
6. Will security be provided beyond this plan? Yes No
Paid Duty O.P.P. Officers? Approved Private Security Company? (Please circle one - must attend in full uniform)
7. General Comments:
G: Community Centre/2015 MAP Update Page 22
APPENDIX “B”
MUNICIPAL ALCOHOL POLICY COMMENT FORM
Please comment on the effects that this policy had relating to your rental.
Date of your event: ___________________________________________
Location of your event: ________________________________________
Type of event:
___________________________________________________________
___________________________________________________________
COMMENTS:
G: Community Centre/2015 MAP Update Page 23
TOWN OF TILLSONBURG – MUNICIPAL ALCOHOL POLICY EVENT CATEGORY GUIDELINE – RISK ASSESSMENT (Appendix C – Municipal Alcohol Policy) Name/Organization: _______________________ Type of Event: _______________
PRIMARY CONSIDERATION
PASSIVE RISK
MODERATE RISK
HIGH RISK
1. AGE GROUP &
MATURITY OF
PARTICIPANTS
An adult/senior
booking an event
that will be
predominately
attended by
persons 25+ yrs.
An adult booking an
event that will be
predominately
attended by persons
under 25 years
Any public events which is
predominately attended
by persons under 25
years of age
2. ATTENDANCE Under 50 51-300 Over 300 (min.2 officers)
Over 500 (min.4 officers)
Over 1000(min.6 officers)
3. INCIDENT
HISTORY
Well known
sponsor
Sponsor has frequent
organizational
experience
Unknown
4. EVENT DYNAMICS Stage
Performance
Community or
family
dinner/banquet
held inside a
facility
-Open outdoor public
gatherings
-Indoor public
gatherings
-When the event
dynamics substantially
increases the level of risk
or threat to include
activities that require care
and skill
-Games of Chance
-Video Dance Parties
- Events in tiered seating
- Outside Festivals, Beer
Gardens
5. INVITATION Closed – Personal
invitation only
Closed – Personal
invitation with
advanced ticket sales
Open – General
admittance
6. FOOD AVAILABILITY Sit down dinner/banquet served with regular bar
Regular bar with food provided throughout the event on a no charge basis or food is provided in the cost of the ticket
Midnight buffet only Snacks and light meal provided
7. IMPACT ON
NEIGHBOURHOOD
Held inside a
facility limited to
the local
community only
Held inside a facility
with adequate on-site
parking
- Noise control
considerations
- Substantial parking
requirements
-Transportation service
increased to
accommodate expected
participant volume
8. SUPERVISION - Town staff on duty - Private event held inside the facility or in an open area - Sponsor acting as door monitor
- Town staff on duty - Public Event held inside facility or in an open area. - Sponsor acting as door and floor monitors
- Town staff on duty - Public Event held inside facility or in an open area. - Within an enclosed area outside such as a temporary tent, fencing or barricades. - Sponsor acting as door and floor monitors
G: Community Centre/2015 MAP Update Page 24
9. THREATS & CONCERNS None apparent Within 100 meters of
a residential property
Moving motorized
vehicles on site
Motorized equipment
on site
Time of the event
When majority of
participants arrive after
10:00pm
Within close proximity to:
Waterfront venues, dunk
tank, ice surface, hills,
ravines, rugged terrain,
heavily forested areas,
accessibility to tiered
seating, livestock,
vehicles/equipment,
fireworks
Each of the 9 considerations is valued and checked off accordingly. Majority dictates category of risk.
/9
Comments: /9
Comments: /9
Comments:
CHECKS TO BE CONDUCTED & APPROVALS OBTAINED (Refer to Section 11 – Security Requirements)
Sponsor is well known to staff, therefore no Class or police check required -Obtain trained server Confirmation - Obtain copy of SOP -Obtain Party Alcohol Liability insurance ($2M)
-Conduct a Class alert warning check -Obtain trained server information - Obtain copy of SOP -Obtain Party Alcohol Liability Insurance ($2M) -Obtain door and floor monitors information
-Conduct a Class alert warning check -When 1000+ are anticipated, additional approvals are required from AGCO -Obtain security /operational plan, to include police, fire & AGCO considerations -Obtain paid duty O.P.P. or approved private security in uniform -Obtain trained server information - Obtain copy of SOP -Obtain Party Alcohol Liability Insurance ($5M) -Obtain door and floor monitor information -Conduct a site inspection, if required
FINAL APPROVAL
AUTHORITY
Signature & Date
Director of
Community
Services or
designated staff
Director of
Community Services
or designated staff
Director of Community
Services or designated
staff
G: Community Centre/2015 MAP Update Page 25