151110 Budget Council MIN
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO Tricia Smith, Deputy Clerk
Darrell Eddington, Director of Finance Rick Cox, Director of Recreation, Culture and Park Services Kevin DeLeebeck, Director of Operations
Jeff Smith, Fire Chief Regrets: Councillor Esseltine
Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 10:05 am.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Tuesday, November 10th, 2015,
be adopted.
Carried.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Tuesday, November 10, 2015
10:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes 2
5. Opening Remarks
The CAO acknowledged opened the budget meeting with general comments on the budget
and acknowledged the work of staff in its preparation.
6. 2016 Draft Budget Update
Introduction and Overview
Budget Summary - Consolidated
Long Term Debt Repayment
Staff requested direction from Council regarding service levels and percentage changes.
Staff to report back to Council when the assessment information is received from MPAC.
Staff to provide Council with any pre-budget approval requests for consideration.
Staff to provide Council with a report on Payment-in-Lieu for OPP and Elliott Fairbairn
properties.
Council directed staff to look at investments that will result in cost savings for the
municipality over time (i.e. installation of timers at ball diamonds).
Ontario Municipal Partnership Funding expected to decrease in 2016. Province indicated
that funding will continue to decrease to zero over the coming years.
Applications have been received under the Municipal Community Grant Funding Program.
Council Adam joined the meeting at 10:44 a.m.
7. Departmental Business Plans
7.1. Finance Business Plan
Director of Finance
Finance - BP & Budgets
CAO noted that a corporate strategy for equipment replacement has been implemented.
Staff to review the Terms of Reference for the Municipal Community Funding program
and report back to Council.
Lunch Break
7.2. Human Resources Business Plan
Human Resources Manager
Human Resources
Human Resources Manager presented her Business Plan.
Council Meeting – Minutes 3
7.3. Operations Business Plan
Development Commissioner
Operations - BP & Budgets
Staff to provide Council with a list of special projects for the 2016 budget and include
special projects completed in 2015.
Staff to provide Council with a report on the lease agreement for the mall parking
garage.
Director of Parks & Recreation to report back to Council with a comparison of similarly
sized municipalities for recreation services.
8. Recommendations
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT THE 2016 Budget and Overview be received as information;
AND THAT the 2016 Finance Business Plan and Budget be received as information;
AND THAT the 2016 Human Resources Business Plan be received as information;
AND THAT the 2016 Economic Development & Marketing Business Plan and Budget be
received as information.
Carried.
9. By-Laws from the Meeting of November 10, 2015
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT By-Law 3963, To Confirm the Proceedings of the Council Meeting of November 10,
2015, be read for a first, second and third and final reading and the Mayor and Deputy Clerk
be and are hereby authorized to sign the same, and place the Corporate seal thereunto.
Carried.
10. Adjournment
Moved By: Councillor Stephenson Seconded By: Councillor Adam
THAT the Council Meeting of November 10, 2015 be adjourned at 2:24 p.m.
Carried.