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150427 Council
= ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Andrew Jones, Manager of Finance/Deputy Treasurer Jeff Bunn, Deputy Clerk 1. Call to Order The Mayor called the meeting to order at 4:00 p.m. 2. Closed Session Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council move into Closed Session to consider: 1. personal matters about an identifiable individual, including municipal or local board employees (Committee Appointments, CAO Appraisal & Fire Communications). Carried. The Mayor called for a recess at 5:25 p.m. The Mayor called the meeting back to order at 6:00 p.m. The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, April 27, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor Minutes April 27, 2015 Council Meeting – Minutes - 2 - Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, April 27, 2015, be adopted. Carried. 3.Moment of Silence 4.Disclosures of Pecuniary Interest and the General Nature Thereof Deputy Mayor Beres declared a pecuniary interest as it relates to item 11.7.1: PRS 15-18 Concession Lease 2015-2019, as his company bid on the concession lease. Councillor Rosehart declared a pecuniary interest as it relates to item 11.7.1: PRS 15-18 Concession Lease 2015-2019, as her company bid on the concession lease. Councillor Adam declared a pecuniary interest as it relates to item 11.2.1: CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference, as his employer is a partner of the Town for the project. 5.Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of April 13, 2015 Regular Council Minutes – April 13, 2015 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Minutes of the Council Meeting of April 13, 2015, be approved. Carried. 6.Delegations and Presentations 6.1. OPP Update Oxford Detachment 2014 Tillsonburg Town Council Year End OPP Inspector Tim Clark and Police Services Board Chair Larry Scanlan were in attendance to share with Council an update to local policing statistics. April 27, 2015 Council Meeting – Minutes - 3 - Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive the OPP Oxford Detachment 2014 Year End Report, as information. Carried. 7. Information Items 7.1. Correspondence OGRA-ROMA Combined Conference 8. Mayor 8.1. MYR 15-04 UPDATE - County of Oxford MYR 15-04 UPDATE - County of Oxford Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives report MYR 15-04 UPDATE - County of Oxford, as information. Carried. 9. Quarterly Reports 9.1. FIN 15-21 Financial Results 2015 First Quarter FIN 15-21 First Quarter Financial Results 2015 Actual Variances - Q1 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report FIN 15-21 2015 First Quarter Financial results as information. Carried. 9.2. FIN 15-22 Finance Department 2015 First Quarter Results FIN 15-22 First Quarter Finance Department Results Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives report FIN 15-22 Finance Department 2015 First Quarter results, as information. Carried. 9.3. DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report April 27, 2015 Council Meeting – Minutes - 4 - Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives Report DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report, as information. Carried. 9.4. Report DCS 15-19 Economic Development First Quarter Report Report DCS 15-19 Economic Development First Quarter Report Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report DCS 15-19 Economic Development First Quarter Report, as information. Carried. 9.5. FRS 15-05 Fire & Rescue Services 2015 First Quarter Results FRS 15-05 Fire & Rescue Services 2015 First Quarter Results Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive report FRS 15-05 Fire and Rescue Services 2015 First Quarter Results, as information. Carried. 9.6. OPS 15-10 Operations Services 2015 First Quarter Results OPS 15-10 Operations Services 2015 First Quarter Results Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receive Report OPS 15-10, Operations Services 2015 First Quarter Results, as information. Carried. 9.7. RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results April 27, 2015 Council Meeting – Minutes - 5 - Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results, for information. Carried. 10. Reports from Departments 10.1. Recreation, Culture & Park Services 10.1.1. Update to the Town of Tillsonburg's Trails Master Plan Draft Trails Master Plan Trails Master Plan Update Presentation Marib Pirzada, Recreation, Culture and Parks Services Coop student, was in attendance to share with Council the Draft Trails Master Plan. The Director of Recreation, Culture and Parks Services informed Council that a final version of the Trails Master Plan will be brought to Council at a later date. Council noted concerns from residents with the proposed routes of the trails, noting that additional consultation is necessary before moving forward. Letters from the concerned residents will be included in the minutes. Staff will also continue to use the public engagement processes moving forward. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive the update to the Town of Tillsonburg’s Trails Master Plan, as information. Carried. 10.2. Chief Administrative Officer 10.2.1. CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference Councillor Adam left Chambers at 7:02 p.m. and re-entered at 7:04 p.m. CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference April 27, 2015 Council Meeting – Minutes - 6 - Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive report CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference; AND THAT Council approve the Community Transportation Pilot Program Steering Committee Terms of Reference as attached to report CAO 15-08; AND FURTHER THAT Council appoints Marty Graf as a representative of Community Living Tillsonburg; William Hett as a representative of Tillsonburg and District Multi-Service Centre; John Verbakel as a representative of Community Advocates Tillsonburg; Carolijn Verbakel as a representative of the Oxford County Social Planning Council, and; Councillor Stephenson representing the Town of Tillsonburg Council to the committee based on the membership criteria outline in the Community Transportation Pilot Program Steering Committee Terms of Reference. Carried. 10.3. Clerk’s Office 10.3.1. CL 15-14 Additional Committee Appointments CL 15-14 Additional Committee Appointments Amended By-Law 3876, Schedule “A” Appointments Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive report CL 15-14 Additional Committee Appointments, as information; AND THAT Council appoints Rick Lee, Richard Van Maele, Geoffrey Lee, Donna Scanlan, Euclid Benoit; Andre Brisson; Henry Atkinson, Jeremy Stockmans, John April 27, 2015 Council Meeting – Minutes - 7 - Prno, Councillor Rosehart and Councillor Valerie Durston of the Township of South-West Oxford to the Airport Advisory Committee; AND THAT Council appoints Charlie Baldwin and Paul Wareing to the Heritage, Beautification and Cemeteries Committee; AND THAT By-Law 3904, to amend By-Law 3876 Schedule “A” Committee Appointments be brought forward for Council’s consideration. Carried. 10.4. Development and Communication Services 10.4.1. DCS 15-17 Appointment of By-Law Enforcement Officer DCS 15-17 Appointment of By-Law Enforcement Officer Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receives Report DCS 15-17 Appointment of By-Law Enforcement Officer, as information; AND THAT a By-Law to appoint Dan Smukavich as a By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. Carried. 10.4.2. DCS 15-16 Glendale West Subdivision - Road Naming DCS 15-16 Glendale West Subdivision - Road Naming Council discussed the use of a staff or committee maintained log to record the historical meaning and importance of specific street names. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receives report DCS 15-16 Road Naming - Glendale West Subdivision; AND THAT Council approve “McGuire Crescent” and “Nancy Court” as road names for the Glendale West Subdivision. Carried. April 27, 2015 Council Meeting – Minutes - 8 - 10.4.3. DCS 15-20 Appointment of Deputy Chief Building Official DCS 15-20 Appointment of Deputy Chief Building Official Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives Report DSC 15-20 Appointment of Deputy Chief Building Official, as information; AND THAT a by-law to appoint Donald Johnson as a Deputy Chief Building Official, Property Standards Officer and Provincial Offences Officer for the Town of Tillsonburg be brought forward for Council consideration. Carried. 10.5. Fire and Emergency Services 10.5.1. FRS 15-06 Fire Communications Performance History FRS 15-06 Fire Communications Performance History FRS 14-01 Fire Communication Division Staff to promote and market for future contracts to provide communication services to other municipalities. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive report FRS 15-06 Fire Communications Performance History, as information. Carried. 10.5.2. FRS 15-04 Municipality of Kincardine Fire Communications Contract FRS 15-04 Municipality of Kincardine Fire Communications Contract Agreement with the Municipality of Kincardine Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive report FRS 15-04 Municipality of Kincardine Fire Communications Contract, as information; April 27, 2015 Council Meeting – Minutes - 9 - AND THAT Council authorizes the Mayor and Clerk to enter into an agreement with the Municipality of Kincardine for the provision of Fire Dispatch and Communications Services. Carried. 10.6. Operations 10.6.1. OPS 15-11 Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair OPS 15-11 Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report OPS 15-11, Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair; AND THAT Council award Tender # T2015-003 to Robert M. Simon Construction Ltd. of Waterford, Ontario at a cost of $58,805.07 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with Robert M. Simon Construction Ltd. for the rehabilitation of the Baldwin St. storm outlet be brought forward for Council consideration. Carried. 10.6.2. OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement Attachment 1 - Glendale West Subdivision Pre-Servicing Agreement with Performance Communities Realty Inc. Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report OPS 15-12 Glendale West Subdivision Pre- Servicing Agreement; AND THAT a By-law authorizing Mayor and Clerk to enter into the Pre-Servicing Agreement between the Town and Performance Communities Realty Inc. be brought forward for Council consideration. Carried. April 27, 2015 Council Meeting – Minutes - 10 - 10.7. Recreation, Culture & Park Services 10.7.1. PRS 15-18 - Concession Lease 2015-2019 PRS 15-18 - Concession Lease 2015-2019 Concession Lease Agreement Deputy Mayor Beres and Councillor Rosehart left Chambers at 7:54 p.m. and re- entered at 8:04 p.m. The CAO briefly spoke to the Town’s Procurement Policy and the process that the tender was issued. The CAO noted that staff will review advertising practices for tenders as it is directed in the Procurement Policy. Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT Council receive Report PRS 15-18 - Concession Lease 2015-2019, as information; AND THAT the concession lease be awarded to 2133439 Ontario Inc. O/A Chrissy’s Catering for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $6,300 plus HST; AND THAT a By-law be brought forward for Council’s consideration. Carried. 10.7.2. PRS 15-17 - Skate Shop Lease 2015-2019 PRS 15-17 - Skate Shop Lease 2015-2019 Skate Shop Agreement Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive Report PRS 15-17 - Skate Shop Lease 2015-2019, for information; AND THAT the skate shop lease be awarded to Tillsonburg Skate Shop/Michael Pappiaoannou for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $2,280 plus HST; April 27, 2015 Council Meeting – Minutes - 11 - AND THAT a By-law be brought forward for Council’s consideration. Carried. 11. Committee Minutes & Reports 11.1. Committee Minutes Parks and Recreation Advisory Committee Minutes - March 10, 2015 Heritage, Beautification and Cemeteries Committee Minutes - April 2, 2015 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the minutes for the Parks and Recreation Advisory Committee and that minutes of the Heritage, Beautification and Cemeteries Committee, be received. Carried. 12. Notice of Motions 13. Resolutions Resulting from Closed Session 13.1. MYR 15-05 Update - CAO Performance Appraisal MYR 15-05 Update – CAO Performance Appraisal Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council has reviewed the material presented by the CAO Performance Appraisal Committee and that Report MYR 15-05, be received as information; AND THAT Council endorses the recommendations for 2015 Goals and Objectives and Remuneration as presented; THAT FURTHER THAT the work of the Review Committee be considered complete and that the Committee be disbanded. Carried. 14. By-Laws By-Laws from the Meeting of Monday, April 27, 2015 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council separate By-Law 3906, to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and 2133439 Ontario Inc. O/A Chrissy’s Catering. Carried. April 27, 2015 Council Meeting – Minutes - 12 - Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 3906, to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and 2133439 Ontario Inc. O/A Chrissy’s Catering be read for a first, second and third reading and that the Mayor and Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT By-Law 3899, To Appoint a Municipal Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg; AND THAT By-Law 3900, To Appoint a Deputy Chief Building Official, Municipal Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg; AND THAT By-Law 3901, To Appoint Directors to that Board of Management for the Tillsonburg Business Improvement Area (BIA); AND THAT By-Law 3902, Being a By-Law to Amend Zoning By-Law 3295 (Tilson Property Investments, ZN 7-15-02; AND THAT By-Law 3904, to Amend Schedule “A” of By-Law 3876, being a By-Law to Define the Mandate, Membership, and Meeting Procedures for Committees (Schedule “A” Appointments); AND THAT By-Law 3907, to Authorize a Lease Agreement between that Corporation of the Town of Tillsonburg and that Tillsonburg Skate Shop / Michael Pappiaoannou Catering (Schedule "A" Skate Shop Agreement); AND THAT By-Law 3908, to Authorize an Agreement between that Corporation of that Town of Tillsonburg and Performance Communities Realty Inc; AND THAT By-Law 3910, to Authorize an Agreement for Fire Communication Services with the Municipality of Kincardine (Schedule “A” Fire Communications Agreement Kincardine); AND THAT By-law 3909, to confirm the proceedings of Council at its meetings held on the 27th of April, 2015, be read for a first, second and third reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 15. Items of Public Interest April 27, 2015 Council Meeting – Minutes - 13 - 16. Adjournment Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the Council Meeting of Monday, April 27, 2015 be adjourned at 8:40 p.m. April 25, 2015 To Tillsonburg Mayor and Council: I am writing to express my displeasure and concern over the proposed “Glendale Trail”. The most important and damaging affect a pathway in the ravine would create, is the fleeing of wildlife. Tillsonburg has very few untouched, natural woodlands that accommodate wildlife and putting a pathway through would be devastating to the remaining reptiles, animals and birds that inhabit in this environment. We live beside the High School on Glendale, and yes, we enjoy the beautiful ravine. We have videos and photos to show the varied species of birds, the fox and her pups, the deer and their deer beds (a sign that they do no pass through this ravine but live in this ravine). We have had a baby fawn born in our backyard. Not to mention the fish, ground hogs, mallard ducks, rabbits, skunks, raccoons, owls, hawks and, too many to list bird species. My father-in-law built the house we live in and he and my husband can attest to the mass exodus of snakes, frogs, turtles and crayfish, etc., after the town put drainage sewers in the ravine approximately 35 years ago. It took 20 years for there to be evidence of rebirth of these common reptiles. This is even with an untouched ravine since the drains went in. What are reptiles and animals going to do when trails are put in? They are going to move out! While at the meeting to showcase the many trails proposed in Tillsonburg, the comment arose from a town rep that “everyone should be able to enjoy this wooded area”. My response to this is; everyone in Tillsonburg has access to maps they can then access the ravine if they choose to do so. Land and homeowners in Tillsonburg can attest to the cost of a “premium” lot and the $20,000-$30,000+ premium we pay in addition to regular lot fees due to location. I believe many of us then strive to take care of the area we neighbour. In addition, the pathway would provide a way for some students, who attend the only High School in Tillsonburg, to carelessly disrupt the nature and beauty that is full of thickets, nettles, branches and brush by littering, smoking and socializing in an area that is supposed to be for peace and nature. And if you don’t think that some teenagers would be careless in the ravine then you need to come and spend some time observing the fringe of the ravine. It is often littered with pop cans, take out containers, cigarette pkgs and pots and lighters (guess what for?!). The students currently keep most of this to the fringe as I mentioned, as the brush is often too thick, the ground too wet and the bugs too bad….thankfully! We take out bags of garbage each month between the school and our property as is. I feel that this path would then require additional “policing” by the residents that back onto it. I have already this year asked students to cut down a rope from a tree and stop swinging on trees; witnessed students breaking trees and throwing garbage down into the gully. None of these acts were because they were enjoying nature. I agree with paths that are proposed on for example, existing railway tracks that are no longer in service, as in many cases these are being used to get from one place to another as a short cut. I do not agree with disrupting nature to create a pathway through marshland and woodlands inhabited by so much wildlife, that people are not already using. We have wonderful trails and many people made donations recently for the beautiful trails along the golf course. Did we miss the fact that people can actually use sidewalks to get around town? Yes, we have a beautiful town and we are lucky to have the vast trail service we currently have in place. I am not sure that these pathways are sooooo busy and congested with walking / jogging traffic that we need to try and find all the land, ravines we can in Tillsonburg to accommodate the masses??? And all for what?……. For the disruption of nature and interference of animals in their natural environment?? You all need to seriously consider the negative affects this proposed trail will have on what makes a little bit of Tillsonburg so beautiful. Cynthia Moylan Table of Contents Agenda 4 Regular Council Minutes 2015-04-13 18-00 Regular Council Minutes 2015-04-13 18-00 14 OPP Update Oxford Detachment 2014 Tillsonburg Town Council Year End 24 Corresponance OGRA-ROMA Combined Conference Corresponance OGRA-ROMA Combined Conference 47 MYR 15-04 UPDATE - County of Oxford MYR 15-04 UPDATE - County of Oxford 48 Fin 15-21 2015 First Quarter Financial Results FIN 15-21 First Quarter Financial Results 50 2015 Actual Variances - Q1 51 FIN 15-22 2015 First Quarter Finance Department Results FIN 15-22 First Quarter Finance Department Results 54 DCS 15-21 Building,Planning,By-Law Services 2015 First Quarter Report DCS 15-21 Building,Planning,By-Law Services 2015 First Quarter Report 57 Report DCS 15-19 Economic Development First Quarter Report Report DCS 15-19 Economic Development First Quarter Report 62 FRS 15-05 Fire & Rescue Services 2015 First Quarter Results FRS 15-05 Fire & Rescue Services 2015 First Quarter Results 64 OPS 15-10, 2015 First Quarter Operations Services OPS 15-10 2015 First Quarter Operations Services 67 RCP 15-19 - Recreation, Culture and Parks 2015 Q1 Results RCP 15-19 - Recreation, Culture and Parks 2015 Q1 Results 71 Update to the Town of Tillsonburg's Trails Master Plan Draft Trails Master Plan 74 Council presentation deck for Trails Master Plan Update 119 Community Transportation Pilot Program Steering Committee Terms of Reference Community Transportation Pilot Program Steering Committee Terms of Reference 125 CL 15-14 Additional Committee Appointments CL 15-14 Additional Committee Appointments 128 Amended By-Law 3876, Schedule A Appointments 130 DCS 15-17 Appointment of By-Law Enforcement Officer DCS 15-17 132 DSC 15-16 Glendale West Subdivision - Road Naming DSC 15-16 Glendale West Subdivision - Road Naming 134 1 DCS 15-20, Appointment of Deputy Chief Building Official DEC 15-20 Appointment of Deputy Chief Building Official 136 FRS 15-06 Fire Communications Performance History FRS 15-06 137 FRS 14-01, Fire Communication Division 141 FRS 15-04 Municipality of Kincardine Fire Communications Contract FRS 15-04 Municipality of Kincardine Fire Communications Contract (Reg)147 Agreement with the Municipality of Kincardine 149 OPS 15-11, Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair; OPS 15-11 Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair 156 OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement 159 Attachment 1 - Glendale West Subdivision Pre- Servicing Agreement with Performance Communities Realty Inc 161 PRS 15-18 - Concession Lease 2015-2019 PRS 15-18 - Concession Lease 2015-2019 175 Concession Lease Agreement 177 PRS 15-17 - Skate Shop Lease 2015-2019 PRS 15-17 - Skate Shop Lease 2015-2019 186 Skate Shop Agreement 188 Committee Minutes Parks and Recreation Advsiory Committee Minutes - March 10, 2015 195 Heritage, Beautification and Cemeteries Committee Minutes - April 2, 2015 197 MYR 15-05 Update - CAO Performance Appraisal CAO 15-5 199 By-Law 3899, To Appoint a Municipal Law Enforcement Office and Property Standards Officer By-Law 3899 To Appoint a By-Law Enforcement Officer 201 By-Law 3900,To Appoint Donald Johnson as a Deputy Chief Building Official,a By-Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg. By-Law 3900 To Appoint a By-Law Enforcement Officer, Geno VanHaelewyn 202 By-Law 3901, To Appoint Directors to the Board of Management if the Tillsonburg Business Improvement Area (BIA) By-Law 3901, To Appoint Directors to the BIA 203 By-Law 3902, Being a By-Law to Amend Zoning By-Law 3295 (Tilson Property Investments, ZN 7-15-02) By-Law 3902 205 2 By-Law 3904 Appointment Amendment By-Law By-Law 3904 Appointment Amendment By-Law 210 Amended By-Law 3876, Schedule A Appointments 211 By-Law 3906 (Lease Agreement with Chrissy's Catering) By-Law 3906 (Lease Agreement with Chrissy's Catering)213 Schedule "A" Concession Lease Agreement 214 By-Law 3907 (Lease Agreement with Tillsonburg Skate Shop) By-Law 3907 (Lease Agreement with Tillsonburg Skate Shop)223 Schedule "A" Skate Shop Agreement 224 By-Law 3908 To Authroize Pre-Servicing By-Law 3908 To Authroize Pre-Servicing 231 By-Law 3910, To Authorize an Agreement for Fire Communication Services with the Municipality of Kincardine Fire Com Agreement Kincardine 232 By-Law 3910 Authorize Kincardine Agreement 239 Confirming By-law 3909 Confirming By-law 3909 240 3 = 1. Call to Order 2. Closed Session Moved By: Seconded By: Proposed Resolution #1 THAT Council move into Closed Session to consider: 1. personal matters about an identifiable individual, including municipal or local board employees (Committee Appointments, CAO Appraisal & Fire Communications). 3. Adoption of Agenda Moved By: Seconded By: Proposed Resolution #2 THAT the Agenda as prepared for the Council meeting of Monday, April 27, 2015, be adopted. 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of April 13, 2015 Regular Council Minutes – April 13, 2015 Moved By: Seconded By: Proposed Resolution #3 THAT the Minutes of the Council Meeting of April 13, 2015, be approved. The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, April 27, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 4 April 27, 2015 Council Meeting – Agenda - 2 - 7. Delegations and Presentations 7.1. OPP Update Oxford Detachment 2014 Tillsonburg Town Council Year End Moved By: Seconded By: Proposed Resolution #4 THAT Council receive the OPP Oxford Detachment 2014 Year End Report, as information. 8. Information Items 8.1. Correspondence OGRA-ROMA Combined Conference 9. Mayor 9.1. MYR 15-04 UPDATE - County of Oxford MYR 15-04 UPDATE - County of Oxford Moved By: Seconded By: Proposed Resolution #5 THAT Council receives report MYR 15-04 UPDATE - County of Oxford, as information. 10. Quarterly Reports 10.1. FIN 15-21 Financial Results 2015 First Quarter FIN 15-21 First Quarter Financial Results 2015 Actual Variances - Q1 Moved By: Seconded By: Proposed Resolution #6 THAT Council receives report FIN 15-21 2015 First Quarter Financial results as information. 10.2. FIN 15-22 Finance Department 2015 First Quarter Results FIN 15-22 First Quarter Finance Department Results Moved By: Seconded By: Proposed Resolution #7 THAT Council receives report FIN 15-22 Finance Department 2015 First Quarter results, as information. 5 April 27, 2015 Council Meeting – Agenda - 3 - 10.3. DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report Moved By: Seconded By: Proposed Resolution #8 THAT Council receives Report DCS 15-21 Building, Planning, By-Law Services 2015 First Quarter Report, as information. 10.4. Report DCS 15-19 Economic Development First Quarter Report Report DCS 15-19 Economic Development First Quarter Report Moved By: Seconded By: Proposed Resolution #9 THAT Council receive Report DCS 15-19 Economic Development First Quarter Report, as information. 10.5. FRS 15-05 Fire & Rescue Services 2015 First Quarter Results FRS 15-05 Fire & Rescue Services 2015 First Quarter Results Moved By: Seconded By: Proposed Resolution #10 THAT Council receive report FRS 15-05 Fire and Rescue Services 2015 First Quarter Results, as information. 10.6. OPS 15-10 Operations Services 2015 First Quarter Results OPS 15-10 Operations Services 2015 First Quarter Results Moved By: Seconded By: Proposed Resolution #11 THAT Council receive Report OPS 15-10, Operations Services 2015 First Quarter Results, as information. 10.7. RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results 6 April 27, 2015 Council Meeting – Agenda - 4 - Moved By: Seconded By: Proposed Resolution #12 THAT Council receives Report RCP 15-19 Recreation, Culture and Parks 2015 First Quarter Results, for information. 11. Reports from Departments 11.1. Recreation, Culture & Park Services 11.1.1. Update to the Town of Tillsonburg's Trails Master Plan Draft Trails Master Plan Trails Master Plan Update Presentation Moved By: Seconded By: Proposed Resolution #13 THAT Council receive the update to the Town of Tillsonburg’s Trails Master Plan, as information. 11.2. Chief Administrative Officer 11.2.1. CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference Moved By: Seconded By: Proposed Resolution #14 THAT Council receive report CAO 15-08 Community Transportation Pilot Program Steering Committee Terms of Reference; AND THAT Council approve the Community Transportation Pilot Program Steering Committee Terms of Reference as attached to report CAO 15-08; AND FURTHER THAT Council appoints Marty Graf as a representative of Community Living Tillsonburg; William Hett as a representative of Tillsonburg and District Multi-Service Centre; 7 April 27, 2015 Council Meeting – Agenda - 5 - John Verbakel as a representative of Community Advocates Tillsonburg; Carolijn Verbakel as a representative of the Oxford County Social Planning Council, and; Councillor _________________ representing the Town of Tillsonburg Council to the committee based on the membership criteria outline in the Community Transportation Pilot Program Steering Committee Terms of Reference. 11.3. Clerk’s Office 11.3.1. CL 15-14 Additional Committee Appointments CL 15-14 Additional Committee Appointments Amended By-Law 3876, Schedule “A” Appointments Moved By: Seconded By: Proposed Resolution #15 THAT Council receive report CL 15-14 Additional Committee Appointments, as information; AND THAT Council appoints __________ to the Airport Advisory Committee; AND THAT Council appoints _________, and ___________ to the Heritage, Beautification and Cemeteries Committee; AND THAT By-Law 3904, to amend By-Law 3876 Schedule “A” Committee Appointments be brought forward for Council’s consideration. 11.4. Development and Communication Services 11.4.1. DCS 15-17 Appointment of By-Law Enforcement Officer DCS 15-17 Appointment of By-Law Enforcement Officer Moved By: Seconded By: Proposed Resolution #16 THAT Council receives Report DCS 15-17 Appointment of By-Law Enforcement Officer, as information; 8 April 27, 2015 Council Meeting – Agenda - 6 - AND THAT a By-Law to appoint Dan Smukavich as a By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. 11.4.2. DCS 15-16 Glendale West Subdivision - Road Naming DCS 15-16 Glendale West Subdivision - Road Naming Moved By: Seconded By: Proposed Resolution #17 THAT Council receives report DCS 15-16 Road Naming - Glendale West Subdivision; AND THAT Council approve “McGuire Crescent” and “Nancy Court” as road names for the Glendale West Subdivision. 11.4.3. DCS 15-20 Appointment of Deputy Chief Building Official DCS 15-20 Appointment of Deputy Chief Building Official Moved By: Seconded By: Proposed Resolution #18 THAT Council receives Report DSC 15-20 Appointment of Deputy Chief Building Official, as information; AND THAT a by-law to appoint Donald Johnson as a Deputy Chief Building Official, Property Standards Officer and Provincial Offences Officer for the Town of Tillsonburg be brought forward for Council consideration. 11.5. Fire and Emergency Services 11.5.1. FRS 15-06 Fire Communications Performance History FRS 15-06 Fire Communications Performance History FRS 14-04 Fire Communication Division Moved By: Seconded By: Proposed Resolution #19 THAT Council receive report FRS 15-06 Fire Communications Performance History, as information. 9 April 27, 2015 Council Meeting – Agenda - 7 - 11.5.2. FRS 15-04 Municipality of Kincardine Fire Communications Contract FRS 15-04 Municipality of Kincardine Fire Communications Contract Agreement with the Municipality of Kincardine Moved By: Seconded By: Proposed Resolution #20 THAT Council receive report FRS 15-04 Municipality of Kincardine Fire Communications Contract, as information; AND THAT Council authorizes the Mayor and Clerk to enter into an agreement with the Municipality of Kincardine for the provision of Fire Dispatch and Communications Services. 11.6. Operations 11.6.1. OPS 15-11 Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair OPS 15-11 Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair Moved By: Seconded By: Proposed Resolution #21 THAT Council receive Report OPS 15-11, Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair; AND THAT Council award Tender # T2015-003 to Robert M. Simon Construction Ltd. of Waterford, Ontario at a cost of $58,805.07 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with Robert M. Simon Construction Ltd. for the rehabilitation of the Baldwin St. storm outlet be brought forward for Council consideration. 11.6.2. OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement Attachment 1 - Glendale West Subdivision Pre-Servicing Agreement with Performance Communities Realty Inc. 10 April 27, 2015 Council Meeting – Agenda - 8 - Moved By: Seconded By: Proposed Resolution #22 THAT Council receive Report OPS 15-12 Glendale West Subdivision Pre- Servicing Agreement; AND THAT a By-law authorizing Mayor and Clerk to enter into the Pre-Servicing Agreement between the Town and Performance Communities Realty Inc. be brought forward for Council consideration. 11.7. Recreation, Culture & Park Services 11.7.1. PRS 15-18 - Concession Lease 2015-2019 PRS 15-18 - Concession Lease 2015-2019 Concession Lease Agreement Moved By: Seconded By: Proposed Resolution #23 THAT Council receive Report PRS 15-18 - Concession Lease 2015-2019, as information; AND THAT the concession lease be awarded to 2133439 Ontario Inc. O/A Chrissy’s Catering for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $6,300 plus HST; AND THAT a By-law be brought forward for Council’s consideration. 11.7.2. PRS 15-17 - Skate Shop Lease 2015-2019 PRS 15-17 - Skate Shop Lease 2015-2019 Skate Shop Agreement Moved By: Seconded By: Proposed Resolution #24 THAT Council receive Report PRS 15-17 - Skate Shop Lease 2015-2019, for information; 11 April 27, 2015 Council Meeting – Agenda - 9 - AND THAT the skate shop lease be awarded to Tillsonburg Skate Shop/Michael Pappiaoannou for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $2,280 plus HST; AND THAT a By-law be brought forward for Council’s consideration. 12. Committee Minutes & Reports 12.1. Committee Minutes Parks and Recreation Advisory Committee Minutes - March 10, 2015 Heritage, Beautification and Cemeteries Committee Minutes - April 2, 2015 Moved By: Seconded By: Proposed Resolution #25 THAT the minutes for the Parks and Recreation Advisory Committee and that minutes of the Heritage, Beautification and Cemeteries Committee, be received. 13. Notice of Motions 14. Resolutions Resulting from Closed Session 14.1. MYR 15-05 Update - CAO Performance Appraisal MYR 15-05 Update – CAO Performance Appraisal Moved By: Seconded By: Proposed Resolution #26 THAT Council has reviewed the material presented by the CAO Performance Appraisal Committee and that Report MYR 15-05, be received as information; AND THAT Council endorses the recommendations for 2015 Goals and Objectives and Remuneration as presented; THAT FURTHER THAT the work of the Review Committee be considered complete and that the Committee be disbanded. 15. By-Laws By-Laws from the Meeting of Monday, April 27, 2015 12 April 27, 2015 Council Meeting – Agenda - 10 - Moved By: Seconded By: Proposed Resolution #27 THAT By-Law 3899, To Appoint a Municipal Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg; AND THAT By-Law 3900, To Appoint a Deputy Chief Building Official, Municipal Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg; AND THAT By-Law 3901, To Appoint Directors to that Board of Management for the Tillsonburg Business Improvement Area (BIA); AND THAT By-Law 3902, Being a By-Law to Amend Zoning By-Law 3295 (Tilson Property Investments, ZN 7-15-02; AND THAT By-Law 3904, to Amend Schedule “A” of By-Law 3876, being a By-Law to Define the Mandate, Membership, and Meeting Procedures for Committees (Schedule “A” Appointments); AND THAT By-Law 3906, to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and 2133439 Ontario Inc. O/A Chrissy’s Catering (Schedule "A" Concession Lease Agreement); AND THAT By-Law 3907, to Authorize a Lease Agreement between that Corporation of the Town of Tillsonburg and that Tillsonburg Skate Shop / Michael Pappiaoannou Catering (Schedule "A" Skate Shop Agreement); AND THAT By-Law 3908, to Authorize an Agreement between that Corporation of that Town of Tillsonburg and Performance Communities Realty Inc; AND THAT By-Law 3910, to Authorize an Agreement for Fire Communication Services with the Municipality of Kincardine (Schedule “A” Fire Communications Agreement Kincardine); AND THAT By-law 3909, to confirm the proceedings of Council at its meetings held on the 27th of April, 2015, be read for a first, second and third reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. 16. Items of Public Interest 17. Adjournment Moved By: Seconded By: Proposed Resolution #28 THAT the Council Meeting of Monday, April 27, 2015 be adjourned at _____ p.m. 13 = The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, April 13, 2015 6:00 PM Council Chambers 200 Broadway, 2nd Floor Minutes ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations Rick Cox, Director of Parks and Recreation Services Darrell Eddington, Director of Finance Jeff Bunn, Deputy Clerk 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Adoption of Agenda Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, April 13, 2015, be adopted. Carried. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest. 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of March 23, 2015 14 April 13, 2015 Council Meeting – Minutes - 2 - Regular Council Minutes 2015-03-23 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Minutes of the Council Meeting of March 23, 2015, be approved. Carried. 6. Delegations and Presentations 6.1. Family Day Update CDR-15-07 Council Delegation Request 2015 Brent Shepherd was in attendance to share with Council a brief update to the events of Family Day. Mr. Shepherd informed Council that the event was extremely successful and was recognised from citizens outside of the Tillsonburg Community. Mr. Shepherd also shared with Council a short video highlighting the various activities made available on Family Day. Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the material presented by the Family Day Committee be received as information. Carried. 6.2. Naming of Tillsonburg Skateboard Park CDR-15-06 Council Delegation Request 2015 Petition for The Kolin Smith Skate Park Katelyn Gehring was in attendance to represent citizens who signed a petition to name the Tillsonburg Skate Board Park after the late Kolin Smith. Ms. Gehring spoke to Mr. Smith’s life and influence to young patrons of the skate board park, and shared a brief video with Council. Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the material presented by the delegation concerning the naming of the Tillsonburg Skateboard Park be received as information; 15 April 13, 2015 Council Meeting – Minutes - 3 - AND THAT Staff be directed to prepare a comprehensive municipal naming policy for various community assets, for Council review and consideration; AND FURTHER THAT future deliberations concerning the renaming of the Skateboard Park be aligned with this process. Carried. Council recessed at 6:34 p.m. Council resumed at 6:37 p.m. 7. Public Meetings 7.1. Minor Variance Application A-01/15 - Frans & Corrie DeMaree, 183 Young St CASPO 2015-77 (A-01/15) Attachments A1-15 Notice of Decision Eric Gilbert, Development Planner, provided an overview of the application. The applicant, Frans De Maree, was in attendance and spoke in favor of the application. No one spoke against the application. Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Committee of Adjustment approve Application File A-01/15, submitted by Frans & Corrie DeMaree, for lands described as Part Lot 6. Concession 5 NTR, Town of Tillsonburg, as it relates to: 1. Relief from Section 5.1 – Regulations for Accessory Buildings and Structures, to increase the maximum permitted lot coverage for an accessory building from 100 m2 (1,076.4 ft2) to 149 m2 (1600 ft2) to facilitate the construction of a detached accessory building on the subject lands. Subject to the following condition: 16 April 13, 2015 Council Meeting – Minutes - 4 - i. A building permit for the accessory building shall be issued within one year of the date of the Committee's decision. Carried. 7.2. Minor Variance Application A-02/15 - St. John's Anglican Church, 46 Ridout Street CASPO 2015-84 (A-02/15) Attachments A2-15 Notice of Decision Eric Gilbert, Development Planner, provided an overview of the application. The applicant, Peter Johnson, Record Warden at St. Johns Anglican Church, was in attendance to answer questions from Council and support the application. Cindy Winter and Paul Vanhooydonk, 85 Bidwell Street, were in attendance to speak against the application. Ms. Winter and Mr. Vanhooydonk noted that their concern was primarily because there may be an impact to their adjacent property. Nancy Dolson, 89 Bidwell Street, spoke against the application because of parking concerns and no plans for development had been shared thus far. Peter Johnson spoke in response to the neighbours’ concerns and invited them to attend the Church to review the drawings. Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Committee of Adjustment approve Application File A-02/15, submitted by St. John’s Anglican Church, for lands described as South Part Lot 870, Plan 500, Town of Tillsonburg, as it related to: 1. Relief from Section 12.2, Table 12.2B – Required Rear Yard Depth, to decrease the minimum rear yard depth from 12.5 m (41 ft) to 0.72 m (2.3 ft) to recognize the existing rear yard depth and facilitate the construction of an addition to a place of worship; 17 April 13, 2015 Council Meeting – Minutes - 5 - 2. Relief from Section 12.2, Table 12.2B – Lot Coverage, to increase the maximum permitted lot coverage from 35% to 54% to recognize the existing lot coverage and facilitate the construction of an addition to a place of worship; 3. Relief from Section 5.24.2.1, Table 5.24.2.1 – Parking Standards, to decrease the minimum required parking spaces from 13 to nil to facilitate the construction of an addition to a place of worship. Subject to the following condition ii. A building permit for the proposed addition shall be issued within one year of the date of the Committee's decision. Carried. 7.3. Application for Official Plan Amendment and Zone Change (OP 15-02-7 & ZN 7-15-02) Horticultural Solutions, 25 Townline Road CASPO 2015-76 Report Attachments Eric Gilbert, Development Planner, provided an overview of the application. The applicant, Shane Curtis, spoke in favour of the application. No one spoke against the application. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council support the application to amend the Oxford County Official Plan (File No. OP 15-02-7) as submitted by Tilson Property Investments, for lands located at 25 Town Line Road, in the Town of Tillsonburg to establish a special development policy to permit a call centre with accessory office space as an additional permitted use on the Industrial designated lands; AND THAT Council approve-in-principle the zone change application submitted by Tilson Property Investments, whereby the lands described as Part Lot 1638, Plan 500, Town of Tillsonburg, known municipally as 25 Townline Road are to be rezoned from General Industrial Zone (MG) to Special General Industrial Zone (MG-sp). 18 April 13, 2015 Council Meeting – Minutes - 6 - Carried. 8. Information Items 8.1. Township of Southgate Resolution – Bill 52 – Protection of Public Participation Act 8.2. Sylvia Jones, MPP – Bill 36 – Respecting Private Property Act 8.3. Lisa Thompson, MPP – Bill 66 – Great Lakes Protection Act, 2015 8.4. Ernie Hardeman, MPP – Affordable Housing Insurance Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the correspondence from MPP Ernie Hardeman concerning the Ontario Housing Services Corporation (HSC) be received as information; AND THAT the Council for the Town of Tillsonburg supports the Housing Services Accountability Act introduced by MPP Hardeman which would remove the mandatory requirement for social housing providers to purchase gas and insurance through the Housing Services Corporation; AND FURTHER THAT a letter demonstrating this support be returned to the attention of MPP Hardeman. Carried. 8.5. Township of Madawaska Valley – Rising Hydro Rates Resolution 8.6. 2015 Senior Achievement Award Program Staff to circulate the material to the Senior Centre and Council Committees 8.7. 31st Annual Tim Hortons Bowl for Kids Sake 9. Mayor 9.1. MYR 15-04 UPDATE – Notice of Motion MYR 15-04 UPDATE – Notice of Motion Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine THAT Council receives report MYR 15-04 as information and; 19 April 13, 2015 Council Meeting – Minutes - 7 - FURTHER THAT Staff be directed to prepare a Report supporting the introduction of a Volunteer of the Month Award and; FURTHER that any additional aspects to facilitate this direction be considered and introduced on April 27 for Council consideration. Carried. 10. Reports from Departments 10.1. Chief Administrative Officer 10.1.1. CAO 15-09 Town Hall Project Steering Committee Terms of Reference CAO 15-09 Town Hall Project Steering Committee Terms of Reference Town Hall Project Steering Committee Terms of Reference Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive report CAO 15-7 Town Hall Project Steering Committee Terms of Reference; AND THAT Council approve the Town Hall Project Steering Committee Terms of Reference as attached to report CAO 15-7; AND FURTHER THAT the Chief Administrative Officer be directed to recruit interested individuals to the committee based on the membership criteria outline in the Town Hall Project Steering Committee Terms of Reference and through advertising for committee members as per Council Policy. Carried. 10.2. Finance 10.2.1. FIN 15-18 2014 Reconciled Contract Policing Costs - OPP FIN 15-18 2014 Reconciled Contract Policing Costs - OPP Year 2014 Reconciled Contract Policing Costs - OPP 20 April 13, 2015 Council Meeting – Minutes - 8 - Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives report FIN15-18 2014 Reconciled Contract Policing Costs – OPP; AND THAT $123,738 be contributed to reserves. Carried. 10.2.2. FIN 15-19 Trustee Appointments FIN 15-19 Trustee Appointments By law 3896 To Amend 3639 Trust & Appointments Moved By: Councillor Stepheson Seconded By: Councillor Esseltine THAT Council receives report FIN 15-19 Trustee Appointments; AND THAT By-Law 3896 be brought forward for three readings for Council consideration. Carried. 10.3. Operations 10.3.1. OPS 15-08 Results for Tender # F2015-001 Combination Snowplow OPS 15-08 Results for Tender # F2015-001 Combination Snowplow Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report OPS 15-08 Results for Tender # F2015-001 Combination Snowplow; AND THAT Council award Tender # F2015-001 to Carrier Truck Centers at a cost of $244,550.00 (plus applicable taxes). Carried. 21 April 13, 2015 Council Meeting – Minutes - 9 - 10.3.2. OPS 15-09 Annandale Heights Subdivision Phase 7 Stage 2 Pre-Servicing Agreement OPS 15-09 Annandale Heights Subdivision Phase 7 Stage 2 Pre-Servicing Agreement Attachment 1 - Annandale Heights Subdivision Phase 7 Stage 2 Pre-Servicing Agreement with 2370764 Ontario Inc. Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receive Report OPS 15-09 Annandale Heights Subdivision Phase 7 Stage 2 Pre-Servicing Agreement; AND THAT a By-law authorizing Mayor and Clerk to enter into the Pre-Servicing Agreement between the Town and 2340764 Ontario Inc. be brought forward for Council consideration. Carried. 11. Staff Information Reports 11.1. FIN 15-20 Airport Five Year Financial Analysis FIN 15-20 Airport Five Year Financial Analysis Airport Analysis Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receives report FIN 15-20 Airport Five Year Financial Analysis as information. Carried. 11.2. RCP 15-14 – Jan-Mar 2015 RCP Departmental Activity Reports RCP 15-14 - Jan-Mar 2015 RCP Departmental Activity Reports • Jan-Mar 2015 Activity - Recreation Programs & Services • Jan-Mar 2015 Activity – Culture & Heritage • Jan-Mar 2015 Activity – Parks & Facilities 22 April 13, 2015 Council Meeting – Minutes - 10 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive Report RCP 15-14 – Jan-Mar 2015 RCP Departmental Activity Reports for information. Carried. 12. By-Laws By-Laws from the Meeting of Monday, April 13, 2015 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT By-Law 3897, to authorize a Pre-Servicing Agreement between the Town of Tillsonburg and 2340764 Ontario Inc. (Pre-Servicing Agreement); AND By law 3896, to amend By-Law 3639, being a by-law to define Municipal Trust Funds and to appoint Trustees to those Trusts established by the Corporation of the Town of Tillsonburg; AND By-law 3898, to confirm the proceedings of Council at its meetings held on the 13th day of April, 2015, be read for a first, second and third reading and that Mayor and the Clerk be and are hereby authorized to sign the same, and place the Corporate Seal thereunto. Carried. 13. Items of Public Interest 14. Adjournment Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT the Council Meeting of Monday, April 13, 2015, be adjourned at 9:37 p.m. Carried. 23 Oxford Detachment 2014 Ontario Provincial Police 24 Detachment Personnel – Staff Strength Headcount Uniform (Oxford County) Tillsonburg Inspector -1 .27 Inspector Staff Sergeant -1 .27 Staff Sgt Sergeant -10 1.85 Sgts Constable- 86 19.32 Csts TOTAL Uniform- 98 TOTAL T’burg- 21.71 Civilian (Tillsonburg) 1 Court Officer 2 Clerical Excludes Unclassified Civilians and Casual Part-Time Police.Source: Workforce Information Network (WIN) Extract 24Mar15) 25 Tillsonburg Patrol and Obligated Duty Hours Worked 2012 2013 2014 Cruiser Patrol Hours 6,206.50 9,314 9031.5 Foot Patrol Hours 1,843.75 1,218.50 1066.75 Bike Patrol Hours 61.75 TOTAL 8,050.25 10,535.50 10160 R.I.D.E. Spotchecks 125 154 164 Source: Ontario Provincial Police, Daily Activity Reporting System, 24Mar15 26 9-1-1 & Alarm Calls For Service 2012 2013 2014 Alarms (All alarm calls reported, excluding Fire) 332 322 346 9-1-1 Calls (Misdial, Accidental, Kids Playing, Phone line issues) 442 383 374 Source: Ontario Provincial Police, Daily Activity Reporting System, 24Mar15 27 Crime 2012 2013 2014 County / Tburg County / Tburg County / Tburg Possession 55 39 79 24 70 26 Trafficking 6 6 45 18 43 18 Importation & Production 10 2 20 3 15 6 Total Drugs 71 47 144 45 128 50 Source: Records Management System (RMS Niche), 24Mar15 Number of Persons County Number of Persons Tillsonburg 34 7 2014 Intelligence- Led Policing – Crime Abatement Strategy Drug Related Source: Daily Activity Reporting (DAR), Local Statistics Area, 23Mar15 28 Crime con’t Major Crimes Offence 2012 County / Tillsonburg 2013 County / Tillsonburg 2014 County / Tillsonburg 01-Sexual Assault 45 8 47 7 59 12 02-Robbery 8 3 2 0 6 1 03-Assault 238 89 213 86 228 70 04-Break & Enter 244 36 215 26 293 71 05-Auto Theft 95 9 72 8 89 8 06-Theft Over 35 6 43 11 18 3 07-Theft Under 552 128 535 150 532 165 08-Mischief 382 97 366 96 352 80 09-Impaired 109 36 85 20 77 16 Total 1708 412 1578 404 1654 425 29 Fatal Motor Vehicle Collisions on Roadways For Oxford County (Includes Roadway, All-Terrain Vehicle and Motorized Snow Vehicle Collisions) All County 2012 2013 2014 Total Fatal MVCs 9 7 10 # of Fatal MVCs where speed is a Factor 3 2 4 # of Fatal MVCs where alcohol is a Factor 2 1 0 # of Fatalities where lack of seatbelt use is a Factor 1 3 4 # of Fatal MVCs where distracted driving is a Factor 2 2 3 # of Fatal MVCs where wildlife is a Factor 0 0 0 Source: Ontario Provincial Police Collision Reporting System (CRS), 23Mar2015 30 Provincial Offences Tickets written in Tillsonburg 2012 2013 2014 1,568 1,646 1179 31 Type of Ticket # of Tickets % of tickets issued Speeding 316 27% Failure to Obey Sign/Light 84 7% Plate/Permit/Insurance 356 32% Trespass/Liquor 73 6% Seatbelt 51 4% Drive Handheld Device 99 8% Improper Turn/Fail to Yield 90 7% Other 110 9% Total 1179 100% Tickets written in Tillsonburg 2014 32 Tillsonburg Overtime Yearly % 2010 2011 2012 2013 2014 $80,185 $93,413 $53,019 $51,196 $56,423 4.26% 4.77% 2.79% 2.84% 2.7% OT Spent Actual Year Usage (Budgeted at 6.6% approx.) 2014 Budget $135,898 or $11,325 per month 33 Speed Signs The signs will continue to be placed where speeding is suspected or complaints have been received. 34 MOTOR VEHICLE COLLISIONS TOWN OF TILLSONBURG 2014 Motor Vehicle Collision Type 2014 Totals Personal Injury 22 Personal Injury Fail to Remain 3 Property Damage Non-Reportable 66 Property Damage Reportable 145 Property Damage Fail to Remain 32 Fatality 2 Other Motor Vehicle Collision 5 Totals 275 The above table represents the number of incidents per collision category in 2014 (Source RMS UCR Code 8521 and subcategories .0010 to .0070 printed 24March2015) 35 Primary Collision Locations within Tillsonburg 2014 (Top 12 Locations) •Parking Lots of Tillsonburg Town Centre Mall, 200 Broadway 21 •Broadway at Bridge 9 •Broadway at Baldwin/Oxford St 9 •Broadway at Ridout St 7 •Broadway at Concession St 5 •Sobeys Parking Lot 4 •Parking Lot of Metro 225 Broadway 4 •Concession at Tillson Ave 4 •Broadway at Brock St 4 •Highway 3 at Vienna Rd 4 •Concession at Quarter Town Line 3 •Broadway at North St 3 36 Town of Tillsonburg Break and Enter Report Five Year Trend Analysis BREAK AND ENTER INCIDENTS 2010 2011 2012 2013 2014 Reported 62 50 44 30 78 Unfounded 13 4 7 2 7 Actual 49 46 37 28 71 Clearance Rate 28.5% 22% 22% 21% 14% The above chart shows the 5 year trend in the number of Break and Enter Incidents in the Town of Tillsonburg 2010 to 2014. (Source BI Cube Crime Stats for Break and Enters 10Jan2105 37 Breakdown of Break and Enter Types Tillsonburg - 2014 Residential – 62 Business - 9 Other- 7 (shed/out buildings) ** Total 78 reported, 7 Unfounded, 71 Actual 38 Town of Tillsonburg Break and Enter 2014 Actual Incidents Predicted for Year 2014 Actual Q1 Actual Q2 Actual Q3 Actual Q4 High 47 per year 32 18 13 Low 33 per year 8 39 SCAMS The Canadian Anti Fraud Centre reports that in 2014, mass marketing scams, on-line and by telephone, received 13,701* complaints. $69,000,00 lost. “Grandparent Scam” alone accounted for 2000 complaints - $2,400,000 lost. (* This number represents complaints received in 2014, but the actual number of attempts made, successful or not, is anyone’s guess.) 40 Types of SCAMS Anti-Bullying Campaign soliciting funds A.O.L Bank Managers Computer/Microsoft C.R.A. Canada Revenue Agency Community Teddy Bear Banks Grandparent Emergency Home Alarms Lottery Property Rentals Romance Video Chat lines www.antifraudcentre.ca 1-888-495-8501 41 Citizen Self Reporting Online Citizen Self Reporting www.opp.ca/reporting Using the Citizen Self Reporting system, specific incidents can be reported online at your convenience without attending a detachment or waiting for an officer. Do NOT use if there is an EMERGENCY. 42 Citizen Self Reporting Use this online reporting system to report: Theft Under $5,000 Mischief/Damage to Property Under $5,000 Mischief/Damage to Vehicle Under $5,000 Theft From Vehicle Lost/Missing Property Stolen Licence Plates Driving Complaint (after the fact) 43 Citizen Self Reporting All submissions will be reviewed by an officer, and you may be contacted to provide more information. You must have a valid e-mail address in order to submit a report. Please note: This system is not compatible with mobile handheld devices such as phones or tablets. 44 “Our Community” “Our Safety” 9-1-1 EMERGENCIES ONLY Police- Crimes in progress, motor vehicle collisions, home invasion, assaults, child abduction. NON-EMERGENCY: 1-888-310-1122 Police- Traffic concerns, suspicious activity, drug location, crimes where suspect has left scene, community issues TILLSONBURG OPP Admin Office 519-688-6540 Police – For admin purposes only, clearance letters, community events 45 Questions? Thank You Inspector Tim Clark Oxford County OPP 46 47 COUNCIL REPORT MAYOR’S OFFICE Report Title: UPDATE –County of Oxford Report No.: MYR 15-04 Author: Mayor Molnar Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: RECOMMENDATION: THAT Council receives report MYR 15-04 as information. EXECUTIVE SUMMARY The purpose of this report is to provide information regarding any reports and recommendations from local representation at Oxford County Council. CONSULTATION/COMMUNICATION As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this type of report will further satisfy mandates as reinforced in the Community Strategic Plan to provide for a more accessible and open governance model. INFORMATION The comprehensive “2015 Tax Policy” by-laws were approved at the County Council meeting of April 8. This material, as recently circulated at Town Council meeting of March 23 (FIN 15-13) sets Tax Ratios, Tax Rates, Establishes Tax Capping criteria and other related taxation policies) An Official Plan Amendment was approved by County Council on April 22, concerning property owned by Tilsonburg Property Investments at 25 Townline Road. This will provide the opportunity for the pending Zone change as conditionally approved by municipal Council on April 13. Page 2 / 2 CAO A county-wide “Low Flow Fixture Rebate Program” was adopted as part of the more comprehensive Water Efficiency Plan. This rebate program, budgeted at $25,000. Provide rebates of $50.00 per qualified toilet and $100.00 per clothes washer. Program launch is scheduled for May 1, 2015. Public Works Report PW 2015-18 approved the 2015 AND 2016 Road Resurfacing work. A part of this construction is the pre-approval of Potters Road (Simcoe Street to Town Limit) in 2016. FINANCIAL IMPACT/FUNDING SOURCE Whereas the material contained in this report is a summary of Oxford County information, there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from corporate staff. APPROVALS: Author: Mayor Molnar Date: 4/27/15 STAFF REPORT FINANCE Title: 2015 FIRST QUARTER FINANCIAL RESULTS Report No.: FIN 15-21 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: APRIL 27, 2015 Attachments: 2015 ACTUAL VARIANCES Q1 RECOMMENDATION THAT Council receives report FIN 15-21 2015 First Quarter Financial results as information. EXECUTIVE SUMMARY To provide Council with the January 1, 2015 to March 31, 2015 Town wide actual financial results and projections through to December 31, 2015. SUMMARY OF OPERATIONAL RESULTS The attached spreadsheet summarizes by department the variances between 2015 actual results as at March 31, 2015 and the 2015 YTD budget. The overall Town wide consolidated surplus as at March 31, 2015 is $143,730, and the projected deficit through to December 31, 2015 is $10,000 or 0.076% of the 2015 requirement from taxation. Questions or comments relative to the departmental 2015 Q1 revenues and expenditures and projections through to December 31, 2015 should be referred to the other members of Senior Management for commentary. 50 2015-Quarter 1 2015 Operating & Capital Status Report YTD BudgetRevenue YTD BudgetExpenditures YTD BudgetNet levy YTD ActualRevenue YTD ActualExpenditures YTD ActualNet levy YTD Revenue YTDExpenditures YTD Net levy Explanations Council $ - 107,580$ 107,580$ -$ 107,648$ 107,648$ -$ 68$ 68$ Net election Costs over $1,700; Training Under budget $1,700Customer Service $ 62,338 104,711$ 42,373$ 63,934$ 104,333$ 40,399$ (1,596)$ (378)$ (1,974)$ Net Building Maintenance under budget $1,200; Training is under budget $1,700; Protection $ 27,249 63,351$ 36,102$ 26,866$ 59,155$ 32,289$ 383$ (4,196)$ (3,813)$ Net labour under budget $2,400; Miscellaneous Exp under budget $1,800 - Marketing & Communications; Net Animal Control over budget $1,500Development & Communication Services $ 9,999 65,476$ 55,477$ 10,729$ 68,858$ 58,129$ (730)$ 3,382$ 2,652$ Consulting costs over budget $4,500 - OMB appeal; Net Discover Tillsonburg is under budget $2,400 Economic Development $ 181,837 73,313$ (108,524)$ 182,058$ 69,866$ (112,192)$ (221)$ (3,447)$ (3,668)$ Meetings is under budget $2,100; Memberships under budget $1,100 Finance $ 433,309 860,806$ 427,497$ 95,173$ 509,289$ 414,116$ 338,136$ (351,517)$ (13,381)$ Net Building Maintenance under budget $4,500; Consulting/legal Expense under budget $7,600; Advertising expense under budget $2,100 Police $ 106,617 830,134$ 723,517$ 108,213$ 832,105$ 723,892$ (1,596)$ 1,971$ 375$ Net Building Maintenance is over budget $500; Net Police Services Board is under budget $1,400; Net labour over $1,100; Fire $ 8,049 336,744$ 328,695$ 10,511$ 280,438$ 269,928$ (2,462)$ (56,306)$ (58,767)$ Net labour under budget $40,800; Equipment Maintenance Contract under budget $7,900; supplies under budget $4,300; Special Projects under budget $4,300 - PagersAirport $ 40,954 91,706$ 50,752$ 45,729$ 74,940$ 29,211$ (4,775)$ (16,766)$ (21,542)$ Net Fuel sales profit of $4,000; Net labour under budget $2,900; Subcontractor Expense under budget $10,700 -Winter Maintenance; Special Projects under budget $2,500: Underwing fuel nozzle; HLW under budget $1,100 Cemetery $ 31,776 65,272$ 33,496$ 28,908$ 75,528$ 46,621$ 2,868$ 10,256$ 13,125$ Net Revenue under budget $2,900; Net labour over budget $10,800; Supplies over budget $2,600; All other net expenses under budget $3,200Museum $ 44,499 104,966$ 60,467$ 45,606$ 105,240$ 59,635$ (1,107)$ 274$ (832)$ Net Revenue over budget $1,100; Net labour under budget $1,800; Net Building Expenses over budget $2,100; Parks & Recreation $ 429,051 1,025,764$ 596,713$ 378,694$ 968,684$ 589,990$ 50,357$ (57,080)$ (6,723)$ Net revenue under $21,400 - Programs; Net labour under $16,000; HLW under $14,300; Equipment Supplies & Repairs under $10,500; Subcontractor Exp over $14,200 - Parks & Cleaning; Debt payments under $8,100 - Relating to debt balloon payment; Equipment Rental over budget $6,000EFC $ 18,750 19,448$ 698$ 18,746$ 18,015$ (731)$ 5$ (1,433)$ (1,429)$ N/A Roads $ - 1,500,851$ 1,500,851$ (0)$ 1,526,546$ 1,526,546$ 0$ 25,695$ 25,695$ Net labour under $5,800; Supplies over $31,400 - winter maintenance; Debt payments under budget $11,400 - Relating to debt balloon payment; HLW over budget $7,300; all other net expenses under budget $3,500; Streetlights Capital over budget $7,700 Parking $ 69,729 41,158$ (28,571)$ 70,080$ 31,987$ (38,093)$ (351)$ (9,171)$ (9,522)$ Snow Removal under budget $9,300 Solid Waste $ 30,855 73,991$ 43,136$ 26,892$ 61,785$ 34,893$ 3,963$ (12,206)$ (8,243)$ Net labour under $6,700; Subcontractor Expense under budget $2,000Building $ 59,400 91,825$ 32,425$ 44,956$ 68,848$ 23,892$ 14,444$ (22,977)$ (8,533)$ Permit revenue under budget $13,200; Net labour under budget $16,700; Advertising Expense is under budget $2,200; Training is under budget $1,200; Miscellaneous Exp under budget $1,600 - Marketing & Communications Engineering $ 4,500 94,642$ 90,142$ 5,885$ 66,437$ 60,552$ (1,385)$ (28,205)$ (29,590)$ Net labour under budget $25,800- Vacant Manager; All other net expenses under $3,790 Enterprise Services $ 7,644 15,240$ 7,596$ 7,490$ 13,424$ 5,935$ 154$ (1,816)$ (1,661)$ Net Labour under $1,400;Fleet $ 290,667 427,853$ 137,186$ 273,990$ 395,208$ 121,219$ 16,677$ (32,645)$ (15,968)$ Net labour over $2,400 - OT; Net revenue under $16,300 - primarily external parties (Hydro); Equipment Supplies & Repairs under $20,900; Subcontractor Expense under $10,200; All other net expenses under $3,500; Taxation requirement: Deficit/(Surplus)1,857,223$ 5,994,831$ 4,137,608$ 1,444,459$ 5,438,336$ 3,993,878$ 412,764$ (556,495)$ (143,730)$ Actual Variance (Surplus)/Deficit Budget C:\Users\jbunn\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q1 4/22/15PDF created with pdfFactory Pro trial version www.pdffactory.com 51 2015-Quarter 1 2015 Operating & Capital Status Report YTD Revenue YTDExpenditures YTD Net levy Annual Revenue Annual Expenditures AnnualRevenue AnnualExpenditures Net Variance Deficit (Surplus) Explanations Council -$ 68$ 68$ $ - $ 287,200 -$ 287,200$ -$ Anticipate to meet budget Customer Service (1,596)$ (378)$ (1,974)$ $ 383,705 $ 287,017 383,705$ 287,017$ -$ Anticipate to meet budget Protection 383$ (4,196)$ (3,813)$ $ 76,400 $ 295,349 76,400$ 295,349$ -$ Anticipate to meet budget Development & Communication Services (730)$ 3,382$ 2,652$ $ 105,712 $ 309,583 105,712$ 329,583$ 20,000$ OMB Hearing Cost Economic Development (221)$ (3,447)$ (3,668)$ $ 1,166,786 $ 1,404,886 1,166,786$ 1,404,886$ -$ Anticipate to meet budget Finance 338,136$ (351,517)$ (13,381)$ $ 1,379,504 $ 3,270,463 1,379,504$ 3,270,463$ -$ Anticipate to meet budgetPolice(1,596)$ 1,971$ 375$ $ 668,822 $ 3,586,972 668,822$ 3,586,972$ -$ Anticipate to meet budget Fire (2,462)$ (56,306)$ (58,767)$ $ 260,607 $ 1,487,871 260,607$ 1,487,871$ -$ Anticipate to meet budget. Q1 surplus in Suppression and Communications wages result of ongoing contract negotiations. Airport (4,775)$ (16,766)$ (21,542)$ $ 1,009,513 $ 1,101,785 1,009,513$ 1,101,785$ (10,000)$ Anticipated absence Cemetery 2,868$ 10,256$ 13,125$ $ 198,900 $ 321,028 198,900$ 321,028$ 30,000$ Labour allocation Museum (1,107)$ 274$ (832)$ $ 143,249 $ 432,393 143,249$ 432,393$ -$ Anticipate to meet budget Parks & Recreation 50,357$ (57,080)$ (6,723)$ $ 1,883,880 $ 4,795,997 1,883,880$ 4,795,997$ (30,000)$ Labour allocationEFC5$ (1,433)$ (1,429)$ $ 220,000 $ 192,486 220,000$ 192,486$ -$ Roads 0$ 25,695$ 25,695$ $ 1,975,624 $ 4,697,135 1,975,624$ 4,697,135$ 20,000$ Winter maintenance supplies Parking (351)$ (9,171)$ (9,522)$ $ 139,460 $ 139,460 139,460$ 139,460$ -$ Anticipate to meet budget Solid Waste 3,963$ (12,206)$ (8,243)$ $ 281,120 $ 411,113 281,120$ 411,113$ -$ Anticipate to meet budget Building 14,444$ (22,977)$ (8,533)$ $ 285,450 $ 345,259 285,450$ 345,259$ -$ Anticipate to meet budget Engineering (1,385)$ (28,205)$ (29,590)$ $ 100,200 $ 515,730 100,200$ 515,730$ (20,000)$ Vacancy Enterprise Services 154$ (1,816)$ (1,661)$ $ 197,580 $ 76,050 197,580$ 76,050$ -$ Anticipate to meet budget Fleet 16,677$ (32,645)$ (15,968)$ $ 2,696,782 $ 2,435,532 2,696,782$ 2,435,532$ -$ Anticipate to meet budget Taxation requirement: Deficit/(Surplus)(143,730)$ 13,173,294$ 26,393,309$ 10,000$ 13,080,015 Q1 Variance 2015 Annual Budget Forecast to Year End C:\Users\jbunn\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q1 4/22/15PDF created with pdfFactory Pro trial version www.pdffactory.com 52 Payments relating to election system over $1,200; FT labour over $6,500; Meeting over $3,300; 0 Subcon Expense is under $19,400: Animal control contract ; 0 Revenue over $6,300; Miscellaneous Exp under $2,200; HLW over $2,250; Net labour over $1,650; Insurance under $1,000-5600 $68 $(1,974)$(3,813) $2,652 $(3,668) $(13,381) $375 $(58,767) $(21,542) $13,125 1 $(832) $(6,723) $(1,429) $25,695 $(9,522)$(8,243)$(8,533) 1 $(29,590) $(1,661) $(15,968) $(70,000) $(60,000) $(50,000) $(40,000) $(30,000) $(20,000) $(10,000) $- $10,000 $20,000 $30,000 $(S ur p l u s ) o r D e fi c i t 2015 Q1 Net Levy Variances Council Customer Service Protection Development & CommunicationServices EconomicDevelopment Finance Police Fire Airport Cemetery Museum Parks & Recreation EFC Roads Parking Solid Waste Building Engineering Enterprise Services Fleet Q1 Net Surplus $143,730 C:\Users\jbunn\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q1 4/22/15PDF created with pdfFactory Pro trial version www.pdffactory.com 53 STAFF REPORT FINANCE Title: 2015 FIRST QUARTER FINANCE DEPARTMENT RESULTS Report No.: FIN 15-22 Author: DARRELL EDDINGTON Meeting Type: COUNCIL MEETING Council/Committee Date: APRIL 27, 2015 Attachments: RECOMMENDATION THAT Council receives report FIN 15-22 2015 First Quarter Finance Department results as information. EXECUTIVE SUMMARY To provide Council with the actual January 1, 2015 to March 31, 2015 Finance Department financial results and the projected Finance Department 2015 financial results. SUMMARY OF OPERATIONAL RESULTS 2015 Business Objectives Objective Target Date Status Lotus Notes to Exchange Conversion Q1 Delayed due to Domino Doc/Laserfiche conversion project delays. Revised timing not yet known. Upgrade Great Plains software TBD Upgrade Class software Q2 Project planning under way for June 30, 2015 upgrade. Upgrade Northstar software TBD Dependent on THI budget. FMW Budget software Q3 Project kickoff in Q2. Town website redevelopment Q2 RFP closes April 16, 2015 and the recommended vendor is anticipated to be brought to Council on May 25, 2015. 54 Objective Target Date Status Cash forecasting model Q4 Investigate the One Investment Program Q4 Outbound call automation through the IVR Q2 Dependent on THI budget. Northstar report training Q3 Business license automation Q4 Implementation of Laserfiche Records Management System Q1 Ongoing. Delayed due to Domino Doc/Laserfiche conversion project delays. TOMRS training for all staff Q1 Delayed due to Domino Doc/Laserfiche conversion project delays. Laserfiche records management user training Q1 Delayed due to Domino Doc/Laserfiche conversion project delays. Hire Records Management Coordinator Q2 Complete. New hire starts April 20, 2015. Local Government Week Q4 Key Indicators 03/31/2015 03/31/2014 Tax Receivables $6,952,357 $6,843,015 Accounts Receivable $359,763* $184,334 * $77,771 outstanding from three airport land tenants; $131,739 being drawn down relating to a developer letter of credit. GOALS FOR Q2 2015 • Domino Doc documents to be extracted and saved in Laserfiche. • Complete Town yearend audit. • Continued implementation of the IT Strategic Plan. • Complete and file FIR and MPMP. • Web RFP selected vendor recommended to Council. • FMW budget software development begins. 55 FINANCIAL IMPACT/FUNDING SOURCE Overall the 2015 first quarter Finance Department variance summary is as follows: 2015 Budget vs. Actual Variance Summary Department (under)/over Finance $(13,381) Customer Service $(1,974) Police $375 Total variances $(14,980) No significant variances are currently anticipated through to December 31, 2015. 56 STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Building/Planning/By-Law Services 2015 First Quarter Report Report No.: DCS 15-21 Author: GENO VANHAELEWYN – Chief Building Official Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: - RECOMMENDATION: THAT Council receives Report DCS 15-21 Building/Planning/By-Law Services 2015 First Quarter Report as information. EXECUTIVE SUMMARY To provide a Building, Planning and By-Law activity report for the First Quarter of 2015. BACKGROUND This report covers the period from January 1, 2015 to March 31, 2015. Tillsonburg has witness a solid start to the year in terms of overall permits issued, considering the extreme February weather that was experienced. The overall value of construction is down from 2014 due to a large drop in the institutional sector as expected. The residential housing construction market remained stable with a slight increase in the construction of apartment units. The industrial sector experienced a decrease and the commercial sector experienced a slight increase. These activities are noted in the tables below. 2015 - Q1 Building Permit Activity Total Permits Issued 54 Total Construction Value $3,978,861 Total Permit Revenue $41,746 1 CAO 57 VALUE OF CONSTRUCTION COMPARISON VALUE OF CONSTRUCTION COMPARISON TYPE 2012 2013 2014 2015 Residential (Value) 2,837,865 2,335,240 2,515,579 3,575,293 Commercial (Value) 700,750 362,030 83,475 135,300 Industrial (Value) 67,200 1,583,000 716,000 41,600 Institutional (Value) 67,200 15,380 4,148,500 226,668 TOTAL 3,673,015 4,295,650 7,463,554 3,978,861 RESIDENTIAL $3,575,293 INSTITUTIONAL $226,668 COMMERCIAL $135,300 INDUSTRIAL $41,600 2 CAO 58 PERMITS ISSUED COMPARISION TYPE 2011 2012 2013 2014 2015 Single Detached Dwellings 9 17 10 14 15 Total Dwelling Units 77 17 10 14 20 Total All Permits 42 51 53 55 54 RESIDENTIAL DEVELOPMENT DEVELOPER NUMBER OF SINGLE DETACHED DWELLINGS PK Construction – Baldwin Place 6 Hayhoe Homes – Park Place/Reynold’s Way 4 Fusion Homes – Victoria Woods 0 Gentrac Homes – Wood Haven Drive 0 Riviera Homes – Langrell Avenue 0 Landmark Homes – William Street 0 Bamford Homes – South Ridge Heights 0 Private 5 INSPECTION ACTIVITY COMPARISONS Output Measures/Activity Quantity 2014 Quantity 2015 Building Inspections Completed 164 172 Major construction/development projects: • TVDSB- Westfield Public School • TVDSB- South Ridge Public School • Harvest Retirement Community-Phase 2 • 41 Broadway – Commercial/Residential Alteration 3 CAO 59 2015 – Planning Activity Output Measures/Activity 2014 2015 Minor Variance Applications 1 2 Zone Change Application 2 2 Site Plan Formal Consultations 1 3 Site Plan Approvals 0 0 Site Plan Applications (in progress) 5 5 Subdivision Agreements 0 0 Subdivision Amendment Agreements 1 0 SITE PLAN APPLICATIONS (in progress) • 124 Tillson Ave – Gas Station • 183 Tillson Ave – Tillsonburg Rentals • 46 Ridout - St. John’s Anglican Church • 31 Maple Lane - Tillsonburg Non- Profit Housing • 509 Broadway - Petro-Canada BUILDING FINANCIAL IMPACT Financial records indicate that the Building sector has a surplus of $8533.00 for Q1, however, the decrease in value of construction is a direct result of the decreased revenue found in the financial records. The forecast at this time for year end is to be on budget. BY-LAW ACTIVITES Records indicate that by-law and property standard activities and occurrences are fairly consistent with the previous year with the exception of parking. Parking received more complaints and inquiries and found this to be a result of the recent change to the overnight parking restrictions. Animal tag sales show another substantial 15 percent increase due to a continued mail out program that was implemented in Q1 of 2014. 4 CAO 60 2015 – By-Law Activity Output Measures– Quantity 2014 2015 Parking Tickets Issued 48 99 Animal Tags Issued Cats 538 708 Dogs 1244 1351 Enforcement – Complaints and Occurrences Parking, Noise, Garbage, Taxi 32 72 Property Stds, Zoning, Clean Yard, Sign, Fence, etc. 31 31 Animal Control 73 72 BY-LAW FINANCIAL IMPACT Financial records indicate that the By-Law sector has a surplus of $3,813.00 for Q1. The forecast at this time for year end is to be on budget. DEPARTMENTAL TASKS First quarter tasks: • Development Technician Training • By-Law Enforcement Officer recruitment • Animal License Renewal Program (mail out) • Fence and Pool By-Law research/review. • Departmental branding & communications • Updated “Doing it Right” brochures/publications • 2015 Façade Improvement Program The second quarter will continue to keep staff busy with new staff training, increased activity in construction and by-law inquiries, ongoing construction projects and the façade improvement program. 5 CAO 61 STAFF REPORT DEVELOPMENT AND COMMUNICATION SERVICES REPORT TITLE: ECONOMIC DEVELOPMENT FIRST QUARTER REPORT Report No.: DCS 15-19 Author: CEPHAS PANSCHOW Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: RECOMMENDATION: “THAT Council receive Report DCS 15-19 Economic Development First Quarter Report for information purposes.” EXECUTIVE SUMMARY Economic Development Activity Q1 2014 Q1 2015 (TARGET) Q1 2015 (ACTUAL) Lead Files Opened 9 10 13 Lead Files Closed 20 25 7 Corporate Visits 14 6 4 Client Visits 2 4 4 New Businesses Opened 6 2 4 Businesses Closed 2 N/A 2 Website Activity (Main Business Page) 631 980 776 Website Activity (Business Directory) 1,493 1,177 1,702 In general, most of the Economic Development metrics are tracking close to the quarterly targets with the number of investment/lead files opened being slightly above average. 62 Airport Activity Q1 2014 Q1 2015 (TARGET) Q1 2015 (ACTUAL) Lead Files Opened (Hangar Inquiries) 2 2 2 Fuel Sales (Litres) 13,729 14,000 20,853 Fuel Sales Profit $4,070 $4,400 $8,368 Movements 1,367 N/A 1,442 In general, Airport activity is tracking above quarterly targets. Based on historical data, fuel sales for the months of January and March were at record levels. CONSULTATION/COMMUNICATION Not applicable. FINANCIAL IMPACT/FUNDING SOURCE The Economic Development Office variances for 2015, including Airport, Tourism and Discover Tillsonburg, are as follows: Department Variance Explanation Economic Development ($3,668) Lower meetings and membership costs Airport ($21,542) Net Fuel sales profit of $4,000; Net labour under budget $2,900; Subcontractor Expense under budget $10,700 -Winter Maintenance; Special Projects under budget $2,500: Underwing fuel nozzle; HLW under budget $1,100 Discover Tillsonburg (Development & Communications Budget) ($2,400) Lower expenditures Economic Development and Discover Tillsonburg are projected to be in line with approved budget amounts and the Airport is projected to be under budget by $10,000 due to an anticipated leave of absence. Page 2 / 2 CAO 63 64 65 66 STAFF REPORT OPERATIONS SERVICES Report Title: 2015 First Quarter Operation Services Report Report No.: OPS 15-10 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: REGULAR COUNCIL Council Date: APRIL 27, 2015 Attachments: NONE RECOMMENDATION: THAT Council receive Report OPS 15-10, 2015 First Quarter Operations Services as information. SUMMARY To provide Council with the January 1, 2015 to March 31, 2015 Operations Services financial results. Table 1: 2015 Operations Business Plan Objective Target Project Status Subdivision Agreement revision to mitigate construction & financial issues Q1 Completed Restructure Encroachment Permit process to reduce exposure to risk Q1 In Progress Revise Construction Contract documentation to current specifications Q1 Completed Update Engineering Design Criteria to current industry standards & practices Q2 Delayed Asset Management Projects Q2/Q3 Road Condition Assessments RFT/RFP Issued Sewer CCTV Inspections Preparing RFT/RFP 67 Objective Target Project Status OSIM biennially bridge & culvert inspections (O.Reg. 104/97) Q3 Not Started Traffic Count Study Q2/Q3 Preparing RFT/RFP Swance Municipal Drain (Norwich drainage improvement initiative) Q3/Q4 Not Started Baldwin St. Storm Outlet Repair Q2/Q3 RFT/RFP Issued Asphalt Resurfacing Program Q2/Q3 Preparing RFT/RFP North Street Sidewalk – Phase B Q3/Q4 Not Started (Oxford County Rd 20) Trottier Subdivision Phase 1 Reconstruction – Stage 3 Q3/Q4 RFT/RFP Awarded Camdon Court Reconstruction Q3/Q4 RFT/RFP Awarded Third St. Reconstruction Q3/Q4 RFT/RFP Awarded Implement Road Patrol Software Q3 Not Started Update GPS/AVL winter tracking system Q2 In Progress Light Duty Vehicle Replacements Water Unit # 22 – 2001 Ford F150 Q4 RFT/RFP Issued Roads Unit # 23 – 2003 Ford F150 Q4 Cancelled Engineering Unit # 31 – 2001 Ford F150 Q4 Preparing RFT/RFP Pool Unit # 32 – 2002 Pontiac Montana Van Q4 Delayed By-law Unit # 36 – 2004 Chevrolet Cavalier Q4 Cancelled Page 2 / 4 68 Objective Target Project Status Medium Duty Vehicle Replacements Cemetery Unit # 33 – 1997 GMC 2500 Q3 RFT/RFP Issued Fire Unit # 37 – 2007 Ford F250 Q3 Cancelled Roads Unit # 40 – 2003 Ford F350 Q3 RFT/RFP Issued Fleet Unit # 42 – 1990 Chevrolet 3500 Q3 Delayed Parks Unit # 43 – 2001 Ford F250 Q3 RFT/RFP Issued Parks Unit # 46 – 2002 Dodge 3500 Q3 RFT/RFP Issued Heavy Duty Vehicle Replacements Roads Unit # 62 – 2004 Peterbuilt Plow Truck Q3 RFT/RFP Awarded Fire Unit # 72 – 1995 Freightliner FL70 Truck Q2 Preparing RFT/RFP Off Road Equipment Replacements Roads Unit # 100 – 2002 Leaf Loader Q3 Not Started Roads Unit # 125 – 2000 Underslung Plow Q3 RFT/RFP Issued Parks Unit # 140 – 2006 Hiway Sander Q3 Not Started Hydro Unit # 143 – 1978 Toyota Forklift Q2 Not Started Roads Unit # 155 – 2008 Portable Pump Q2 Not Started Roads Unit # 204 – 2006 Gravely Mower Q2 RFT/RFP Issued Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain, Sidewalk, Boulevards, etc. and the associated level of maintenance service. No additional resources have been allocated to meet the increased growth. The ability for the Town to mitigate the associated incremental costs to maintain additional infrastructure without additional resources is approaching its limits. Key Indicators 2014 2013 2012 2011 2010 Roads (Lane km) 226.1 225.5 224.5 220.1 213.7 Sidewalks (km) 87.7 87.3 86.3 83.1 79.6 Page 3 / 4 69 GOALS FOR NEXT QUARTER • Restructure Encroachment Permit process to reduce exposure to risk • Issue remaining infrastructure capital projects and commence road reconstruction projects • Issue Engineering RFP’s for bridge inspections and traffic count study • Issue remaining fleet capital projects • Complete post winter maintenance activities • Begin spring maintenance operations FINANCIAL IMPACT/FUNDING SOURCE The 2015 Q1 Operations Services overall variance is summarized in Table 2. Table 2: First Quarter Budget vs. Actual Variance Summary Department Over / (Under) Roads 25,695 Parking (9,522) Solid Waste (8,243) Engineering (29,590) Enterprise Services (1,661) Fleet (15,968) Total Variances (39,289) Projection of variances to December 31, 2015 is summarized in Table 3. Table 3: 2015 Annual Projection Summary Department Over / (Under) Roads 20,000 Parking - Solid Waste - Engineering (20,000) Enterprise Services - Fleet - Total Variances - Page 4 / 4 70 STAFF REPORT RECREATION, CULTURE & PARKS Title: Recreation, Culture and Parks 2015 Q1 Results Report No.: RCP 15-19 Author: RICK COX Meeting Type: COUNCIL MEETING Council/Committee Date: APRIL 27, 2015 Attachments: RECOMMENDATION THAT Council receives Report RCP 15-19 - Recreation, Culture and Parks 2015 Q1 Results for information. EXECUTIVE SUMMARY This report provides Council with the January 1, 2015 to March 31, 2015 RCP Department operational and financial results. SUMMARY OF OPERATIONAL RESULTS 2015 Business Objectives Objective Target Date Status Undertake a comprehensive concept design process to extend the useful life and improve the functionality and amenity level of the Tillsonburg Community Centre. Q1-Q4 On Schedule Complete a Cycling Master Plan and update the Trails Master Plan. Q1-Q3 On Schedule Begin the 5-year review of the Community Parks, Recreation & Cultural Strategic Master Plan Q4 On Schedule Host the Bi-annual Tillsonburg Sports Hall of Fame Ceremony Q3 On Schedule Implement Special Events Policy Q1-Q4 On Schedule Initiate procurement analysis and recommendation for replacement facility booking, program registration and POS software to replace CLASS 7.0 Q2-Q3 On Schedule Work with Oxford County museums and other partners to organize a County wide 5 year initiative to commemorate the 100th Anniversary of WW1 through hosting 100 events throughout the County between 2014 and 2018. Q 1 -4 On Schedule Increase awareness, attendance and potentially revenue by hosting a series of special events and programs to celebrate the 190th Anniversary of the founding of the Town by George Tillson in 1825 Q 1-4 On Schedule RCP 15-19 - Recreation, Culture and Park 1/3 71 Create working committee with Tourism Oxford, Oxford Creative Connections Inc. and The Woodstock Museum NHS to begin the planning process for “Wilde Oxford” an event in 2017 to celebrate the 135th Anniversary of Oscar Wilde’s visit to Oxford County Q 1-4 On Schedule Lead the consortium of groups implementing the Cultural Improvement Alliance project. Q 1 -4 On Schedule Create and implement four broad based cultural opportunities/ events (1 per quarter) for Tillsonburg residents . Q 1-4 On Schedule Update Subdivision Manual and Parkland Design Standards Manual that provides the development industry with technical guidance on the parks amenities. Q1 Drafts complete Partner with Trans Canada Trail. Oxford County, SWOX & Norwich Township, to initiate using the CASO rail line to connect Tillsonburg trails to Norfolk County. Q1-Q4 On Schedule Continue implementing revitalization plan for the Tillsonburg Cemetery and Pioneer Cemetery (6-16) 2015-16 focus: columbaria and in-ground cremation gardens. Q2 On Schedule Initiate preliminary stages of Town-wide Asset Management Plan for Facilities. Q3-Q4 On Schedule Complete Disc Golf facility and Kiwanis Coronation Park revitalization project. Q1-Q2 On Schedule Continue Annandale Diamond revitalization project including Trillium Foundation application. Q1-Q4 On Schedule Complete capital roof repairs at OPP HQ, Elliott Fairbairn & TCC. Q2-Q3 On Schedule Key Indicators 2015 2014 % change Museum: attendance - headcount 1983 1322 50% Programs: Rink bookings (ice) -hours 1497.7 1501 -0% Programs: Rink bookings (floor) - hours n/a n/a n/a Programs: Health Club attendance - headcount 7785 7145 9% Programs: Memberships - headcount 419 421 -0% Programs: Aquatic registrations - headcount 1146 1160 -1% Programs: Advanced/Leadership - headcount 41 49 -16% Programs: Adult registrations - headcount 388 87 346% Programs: Youth registrations - headcount 322 392 -18% Programs: Waterpark attendance - headcount 0 0 n/a Programs: Tournaments (ice/pool/field)8 6 33% Programs: Room rentals (non-admin)156 141 11% Programs: Advertising revenue (guide,boards,fence $15,474 $8,257 87% Cemetery: Niche & Plot sales (count)10 8 25% Cemetery: Interments (count)31 26 19% RCP 15-19 - Recreation, Culture and Park 2/3 72 FINANCIAL IMPACT The 2015 Q1 RCP Department variance summary is as follows: The RCP leadership team continues to focus on meeting revenue targets and controlling costs. Despite conservation activity, utility costs were in line with budget due to increased unit costs. Projections to year end are that the net Departmental requirement from taxation will be in line with the approved budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT None at this time. Division Budget Actual Variance (under)/over Cemetery $33,496 $46,621 $13,125 Museum $60,467 $59,635 ($832) Parks, Facilities & Programs $596,713 $589,990 ($6,723) EFC $688 ($731)($1,429) Totals $691,364 $695,515 $4,141 RCP 15-19 - Recreation, Culture and Park 3/3 73 APRIL 22 2015 DRAFT Tillsonburg Trails Master Plan 2015 APRIL 22, 2015 DRAFT COPY Email rcox@tillsonburg.ca for comments 74 APRIL 22 2015 DRAFT TILLSONBURG TRAILS MASTER PLAN Prepared by the Town of Tillsonburg Recreation, Culture, and Parks 2015 75 APRIL 22 2015 DRAFT Trails connect people, create experiences, and enrich lives. 76 APRIL 22 2015 DRAFT INTRODUCTION TO THE MASTER PLAN TILLSONBURG TRAILS MASTER PLAN 20151 The purpose of this Master Plan is to guide the development of trails in Tillsonburg. It is meant to serve as a framework so that the expansion of the trails system is defined and in a clear direction. There is enough flexibility for adaptation to new opportunities over time, provided they are within the framework. The intent is that all relevant factors affecting the design and implementation of the trail system are considered within the document and accounted for during expansion. It also ensures that all growth builds upon existing facilities to enhance the functionality and aesthetic appeal of Tillsonburg’s trail system. 1 WHY BUILD TRAILS? BENEFITS OF TRAILS OBJECTIVES • Increased choices of transportation modes. • Further opportunities for active lifestyle. • Positive economic impacts realized through increased opportunities for retail encounters and tourism. • Increased social interaction and fostering of community partnerships. • Opportunity for residents to appreciate the natural environment. • Create functional trails which connect desired land uses. • Preserve environmentally sensitive areas. • Create easily maintainable trails. • Promote active and healthy lifestyles through education. • Develop end of trip facilities for social gathering. • Establish reasonably accessible trails for all abilities. 77 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 2015102 2 THE NEED FOR TRAILS ALTERNATIVE TRANSPORTATION Trails provide the opportunity for alternative modes of transportation. As the costs of owning cars and traffic congestion increase, residents are choosing to bicycle, walk, or use e-bikes (light electric powered vehicles). Providing these options lowers municipal infrastructure costs, and provides options for people who choose not to drive cars. Well connected trails ensure access to transportation opportunities for dis- abled and low-income persons, recent immigrants, youth and the elderly. • Recommendation: Provide the same levels of service for active transportation options as cars infrastructure to ensure equity amongst citizens. BETTER HEALTH Trails promote physical activity which can prevent many serious health conditions. A healthier community is a smaller burden on the healthcare system. Physical activity also promotes stress relief and wellness. Trails are accessible at a low, or no cost, and often an opportunity for individuals to choose an activity which they enjoy. Trails provide an opportunity for all persons regardless of ability, age, gender, cultural or socioeconomic status to enjoy physical activity. • See Appendix A to see summary of recommendations made by the Ministry of Health and Long Term Care. STRONG COMMUNITIES Trails can act as public meeting areas and allow for social encounters with neighbours. These social encounters create a sense of community and strengthen ties with neighbours. This may result in a higher sense of pride of the neighborhood, and keep the community safer as residents would be more aware of their neighbors. • Recommendation: Create opportunities for neighbour interaction through trails infrastructure and gathering spaces. 78 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 20153 ECONOMIC VALUE Tourism is a very important part of our local economy. Increased tourism leads to job creation and a positive effect on supporting local businesses. A current trend is that individuals and families are taking “stay-cations”; remaining closer to home and choosing to spend their leisure dollars within their own communities, provided attractive facilities and experiences are available at their doorstep. Trails may increase the property value of homes. Individuals and families looking to relocate may choose a community over another community, based on this amenity. Active transportation also reduces the load on major municipal infrastructure, requiring less maintenance, and leading to lower operating costs. Increased pedestrian and cyclist activities allow for increased retail encounters, furthering opportunities for retail transactions and economic activity. Competitive communities are choosing to focus their capital on improving active transportation infrastructure to attract the younger generation and new talent. Educated professionals often choose not to drive due to increasing costs of living, specifically home and automobile ownership. Millennials (ages 18-30) are also very mobile, often moving far distances and frequently switching work. This also makes automobile ownership less attractive, and demands local active transportation methods, and inter-regional public transit options. Improving the trail system in Tillsonburg, alongside changes in development patterns, may help in economic development and attract young talent into the town. • Recommendation: Create an interconnected trails system which connects to employment and retail areas in the shortest distance possible. PROTECTING NATURAL AREAS Trails allow people to explore the rich heritage of Tillsonburg, and experience the natural environment. Signage and informational posting provides a self guided tour to our community’s history while promoting physical activity. Trails assist in preserving our natural landscape by offering a safe and designed route for walking, hiking, jogging, cycling. Trails provide an opportunity to connect with the natural environment and explore our town using sustainable transportation. • Recommendation: Create trails to preserve the natural heritage where ever possible, and encourage residents to respect their environment through educational programs. 79 APRIL 22 2015 DRAFT = ========= = = = = = = === = ==== = = = = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = == = = = = = = = = = == = = = = = = == = = = = = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D D E R E H A M L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZE N D A L I N E PROUSE RD P L A N K L I N E KESWICK R D NEW R D POTTERS R D HAWKINS R D CORN E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D C R A N B E R R Y L I N E BROWNSVILLE R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S O A T M A N L I N E OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601 R 1 8 4 6 0 2 - 184994 L 2 0 4 6 2 3 - 204623 R 2 0 4 6 2 2 - 204998 L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 2 2 3 8 9 7 - 223897 R 2 2 3 8 9 8 - 224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234 L 2 2 3 5 3 1 - 223531 R 2 2 3 5 3 0 - 223894 L163901-163901 R163902-164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109 R 1 8 5 1 1 0 - 185372 L 263539-263539R 263540-263902 L 1 2 3 899-123899 R 1 2 3 898-124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259 R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 2 4 4 2 7 0 - 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3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 4 1 2 4 3 7 - 4 1 2 4 3 7 R 4 1 2 4 3 8 - 4 1 2 5 7 2 L 3 3 2 4 2 5 - 3 3 2 4 2 5 R 3 3 2 4 2 6 - 3 3 2 5 6 0 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001 R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001 R 2 0 5 0 0 2 - 205102 L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 5 9 2 2 8 5 - 5 9 2 2 8 5 R 5 9 2 2 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 6 3 2 3 7 3 - 6 3 2 3 7 3 R 6 3 2 3 7 2 - 6 3 2 4 2 6 L 5 9 2 3 8 1 - 5 9 2 3 8 1 R 5 9 2 3 8 2 - 5 9 2 4 3 2 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 33 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 4 3 2 4 2 9 - 4 3 2 4 2 9 R 4 3 2 4 2 8 - 4 3 2 4 3 8 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 TRAIL SYSTEMS TILLSONBURG TRAILS MASTER PLAN 20154 1 EXISTING TRAILS 1. Trans Canada Trail 2. McLaughlin Way 3. Trans Canada Trail (Participark) 4. Veteran’s Memorial Walkway 5. Borden Crescent 6. Carroll Trail 7. Cadman Park Trail N Natural Trail 1 2 3 4 6 5 7 80 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 20155 EXISTING TRAILS CHARACTERISTICS 1. Participark 2. McLaughlin Way 3. Veteran’s Memorial Walkway 5. Borden Crescent 6. Carroll Trail 7. Cadman Park Concession Street west Behind Memorial Park adjacent to the Community Centre and Lake Lisgar, north/mid town Rolph Street at Bridge Street to Quarter Town Line and Baldwin Place. Borden Crescent off John Pound Road. South Tillsonburg. Throughout Tillsonburg Golf Course North of Concession Street, South of Otter Court. 1.5 + 2km 0.7km 3.6km 0.7km 5km 0.8km Part of Trans Canada Trail, flat terrain with limestone surface. Flat terrain with a limestone surface Flat terrain with a paved pathway on Veterans’ Walkway to Quarterline Road Multi - use, gently sloping terrain, granular surface, 3 meter trail width The major trail head located in Coronation Park scenic Featuring a 2.8 metre wide trail of limestone screenings and asphalt, in certain sections. Steep slopes. Looped trail featuring a flat granular terrain. 81 APRIL 22 2015 DRAFT REGIONAL CONNECTIONS TILLSONBURG TRAILS MASTER PLAN 20156 1 SIGNIFICANT OXFORD COUNTY PROPOSED TRAIL LINKS FROM TILLSONBURG REGIONAL INTER-REGIONAL • Proposed off-road trail link from TransCanada trail at Cranberry Road to Ingersoll. • Proposed off-road TransCanads extension to Norwich. • Proposed on-road connection to Woodstock. • Various on-road connections to surrounding townships. • Proposed off-road TransCanads extension to Burford, ON. • Proposed off-road trail links from Tillsonburg to Aylmer. • Proposed off-road trail link from Tillsonburg to St. Thomas. • Proposed off-road trail to Waterford, ON. • On road connection to London, ON. • Various on-road connections to surrounding regions. Trails provide the opportunity to connect the various municipalities within the County of Oxford, and in surrounding counties. Creating high quality connections to regional trails is crucial to maintaining a strong regional presence. Currently cyclists and snowmobile users are frequent users of regional connections entering Tillsonburg. Operational changes and construction of new routes for cyclists and snowmobiles would strengthen regional connections. Increased regional and inter-regional interaction may foster social and economic growth. Businesses in Tillsonburg may benefit as these regional and inter- regional visitors purchase often food and beverage, gasoline, and/or items within town. Refer to the map on the next page to view he trails proposed by the Oxford County Trails Master Plan. 82 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 20157 83 APRIL 22 2015 DRAFT TRAILS ACCESSIBILITY TILLSONBURG TRAILS MASTER PLAN 20158 With an increasingly diverse population, the Town of Tillsonburg wishes to ensure that all residents have an equal opportunity to enjoy the trail system. The Recreation, Culture, and Parks department aims - through specific design and engineering standards - that every citizen has an equal opportunity to enjoy trails. This means making sure surfaces on trails are easy to walk on without tripping and easily maneuverable by wheelchair. It also means creating pathways that are easy to navigate for residents with vision impairments. Steep slopes and unsafe turns are to also be avoided, in order for citizens with mobility challenges to use trails with ease and comfort. These - along with other trail design standards - are so that everyone can enjoy the trails in Tillsonburg.This however does not mean the paving and regrading of naturalized trails. Many trails will be designed to respect the natural contours and setting that are in. These trails will not be advertised as accessible. Trails not designed for accessibility will have sign-age to indicate significant mobility challenges that may be present. Trails chosen to be accessible will be based on demand. 1 CHANGES TO OUR TRAILS SYSTEM RECOMMENDATIONS REQUIREMENTS • Review Transportation Association of Canada’s Guide and Integrated Accessibility Standards Regulation (AODA) part 4.1, Design of Public Spaces Standard. • Review sections on crosswalk guidelines and accessible pedestrian signals. • Review sections on maintenance. • Review accessible parking guidelines, and allow for the Participark parking lot to include barrier free parking. The goal of trail renovation and construction is to make trails reasonably accessible to all users. Existing and proposed trails must be in compliance with the Ontario Integrated Accessibility Standards Regulation (2014) part 4.1, Design of Public Spaces Standard by 2025. Trails must also be in compliance with Sections 80.8 and 80.1 of the Accessibility Standards for the Built Environment (Ontario Regulation 191/11 Part IV.I). 84 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 20159 PROPOSED RAISED EDGING ALONG VETERANS MEMORIAL TRAIL It is proposed that raised edging be implemented along Veterans Memorial walkway. This edging would provide aid to visually impaired persons navigating the trail. The edging is to be raised at 5 centimeters minimum to 7 centimeters maximum. The edging is to have patterned gaps, with gaps every 10 centimeters. These gaps are to be between 4-6 centimeters in length, to allow for adequate stormwater drainage. 10cm 4-6cm plan view 5-7cm cross-section 2 ACCESSIBILITY PROPOSALS 85 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201510 ACCESSIBLE PEDESTRIAN CROSSWALKS • Add Accessible Pedestrian Signals, which emit an audible signal to indicate when crossing is permitted, and lit up to indicate to drivers that a crossing is requested. • Create bright textured surfaces along the edges of crosswaks to indicate a crosswalk is present. • Raise the surface of roadway crossings, to allow for seamless crossing between walkway and road crossing. To comply with AODA standards, the Town of Tillsonburg needs to implement accessible crosswalks along primary trails, which under this Master Plan claim to be accessible. Creating well indicated pedestrian crosswalks tells drivers that a person is requesting to cross. It also tells the person a trail and roadway intersection is present. Audible signals, bright and textured surfaces, better help the visually impaired. These would be best suited along roadways intersecting Veterans Memorial walkway. Audible pedestrian signal. www.uwo.ca Textured surface at crosswalk. www.uwo.ca 86 APRIL 22 2015 DRAFT RISK MANAGEMENT TILLSONBURG TRAILS MASTER PLAN 201511 With increasing users of the trails in Tillsonburg, it has become more important to keep everyone safe. In this 2015 Master Plan, changes are proposed to maintenance plans, enforcement, trail design, and in addressing vandalism. 1 STRATEGIES VANDALISM To avoid liabilities involving vandalism, theft, or other related problems, efforts should be placed in identifying problem areas, and monitoring them. Designing trails with clear sight lines may also provide passive surveillance. Areas with excessive trash, graffiti, and hiding spots are often sites which foster vandalism activities. Trails that are well maintained and invested in, are also less likely to be vandalized as potential vandals recognize that the trail may be more highly regulated, and consequences for misbehavior may be greater. Section 2.1.2 of the The County of Oxford Trails Master Plan also suggests that the provision of hard infrastructure which is well maintained increases the perceived safety of trail users and deters crime. • It is recommended that Crime Prevention Through Environmental Design (CPTED) guidelines are consulted when modifying or constructing new trails. These guidelines aim to reduce crime through infrastructure which encourages and fosters natural surveillance. 87 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201512 MAINTENANCE Maintenance activities on trails should be up to high standard. All monitoring activities and maintenance should have a written record, and photographic evidence on any major repairs that staff may deem as posing a public safety risk. If hazards are identified on trails, they should be contained with barriers and appropriate signage to deter ongoing trail users from interference until risk has been mitigated. Trails that are used frequently during the winter months, such as those connecting to major employment nodes and educational institutions, are to be maintained year round. Children and youth especially use unsafe and unmaintained trails to get to their schools, which is a concern to the Town. • It is recommended that for future consideration, the proposed trail at Quarter Town Line to Concession Street, parallel to Glendale High school, should also be maintained year round as a primary trail due to the high volume of use by Glendale students. • It is recommended that the TransCanada Trail at Participark, from Concession Street to Baldwin Street be converted to a primary trail which would be serviced all year around. • It is recommended that the Lake Lisgar Trail, including McLaughlan Way and Lake Lisgar Bridge, and part of the TransCanada Trail, be maintained year round due to their frequent usage. EDUCATION In order to demonstrate that the town is taking appropriate measures to mitigate risks of accidents, education programs are to be implemented. Educational programs provide residents of Tillsonburg with the tools to ensure they are safe on trails and within their capabilities. They can also provide information on right-of-ways, snowmobile safety on trails, and cycling safety. It is important however to not promote trails as safe, or potentially safer than other infrastructure for travel. All trail users should assess their own capabilities and risks associated with their choices. • It is recommended that safe trail education programs be implemented to inform trail users of their privileges and restrictions. • Implement programs and local schools. • Create brochures to hand out at local businesses. • Create educational page on the tri- seasonal town recreation brochure. 88 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201513 SIGNAGE Along with educational programs, signage is key to ensuring Tillsonburg communicates trail user privileges and restrictions. Appropriate signage is also required to meet specific provincial requirements. The Ministry of Transportation defines cyclists as vehicles, thus a court can interpret a trail as a highway. Wherever cycling is permitted, appropriate measures must be taken to make sure the trail adheres to provincial and national highway standards. • It is recommended to place Ministry of Transportation approved signage along cycling routes to inform users of their legal boundaries while on trails. • Ensure the design of trails along cycling routes also meets applicable laws and regulations such as the Ontario Highway Traffic Act, and other bylaws applicable. ALL TERRAIN VEHICLE USE Though unpermitted, residents of the Town of Tillsonburg and regional users, use many of the trails to use their All Terrain Vehicles (ATVs). This is a significant risk due to high volume of pedestrian and cyclist traffic during the warmer months. It also poses a noise nuisance who wish to enjoy their outdoor property during the summer months. It is important for the Town of Tillsonburg to recognize this unpermitted use and implement appropriate the appropriate measures to mitigate this risk. Currently there is high ATV use along the TransCanada Trail past North Street, and the rail utility corridor connecting to Oxford County trails east and west of Town. • It is recommended to create neigh- bourhood watch programs and establish relationships with affected neighbour groups. • Discuss deterrence programs with the Ontario Provincial Police, espe- cially along the rail corridor north of Town. 89 APRIL 22 2015 DRAFT THE TIERED TRAILS SYSTEM TILLSONBURG TRAILS MASTER PLAN 201514 PRIMARY TRAILS Primary trails are the most popular trails within our proposed trail system. Typically these trails are either asphalt, cement or a granular surface. The width of these trails typically accommodates many non-motorized users, and are most accessible. They are to be well lit, and include trails infrastructure such as garbage receptacles and bench seating. Primary trails in Tillsonburg also aim to be reasonably accessible for all users. They are to be maintained and beautified year-round. SECONDARY TRAILS Secondary trails will aim to accommodate as many non- motorized users as possible (in some instances snowmobile usage is excepted). Trails aim to be reasonably accessible, however grading in some areas as well as surface materials used may prove to be barriers on some sections of trail. Surface materials for off road trails will depend on the location and usage. Materials may include limestone screening, granular trails and wood chips / bark mulches. NATURAL TRAILS These trails will be developed following the topography of the landscape closely and therefore may not be fully accessible and the desired width. They are to preserve the natural character of the area, and are to minimize disturbance to surrounding wildlife. When creating natural trails, additional paving is not to be added. The natural surface is to act as the path, and debris is to be cleared. A two meter height clearance is to be maintained through regular trimming of vegetation. Width of the trail may vary, however it is recommended to be maintained at 2 meters. 90 APRIL 22 2015 DRAFT TRAIL DESIGN GUIDELINES TILLSONBURG TRAILS MASTER PLAN 201515 These trails design guidelines provide recommendations to ensure consistency amongst trails and create an enhanced trails experience. Guidelines for: 1. Vegetation 2. Surface options 3. Trail shading 4. Slopes 5. Storm water management 6. Signage 7. Trails cross sections 1 VEGETATION IMPORTANCE RECOMMENDATIONS Vegetation alongside trails can play a crucial role in the user experience, and surrounding environmental management. With some trails being maintained year-round, de-icing agents such as salt may be used. Certain types of vegetation may be less affected by salt and other toxins, and may even filter out toxins to prevent leakage into sensitive environmental areas. Vegetation also enhances the trails experience, through creating a naturalized sense of place. • Place species which filter toxins and salts, specifically along primary trails and proposed primary trails. Seek assistance from the Long Point Conservation Authority to consult on horticulture information, and species selection. • Approach the Heritage, Beautification, and Cemeteries Committee to partner with the Recreation, Culture, and Parks Services Advisory Committee to decide upon appropriate vegetation for aesthetics and utilitarian purposes. 91 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201516 Su r f a c e In i t i a l C o s t Ma i n t e n a n c e Fl o o d R i s k Ac t i v i t i e s S u i t e d F o r Fu r t h e r C o m m e n t s Pe r m e a b l e Br i c k Pa v e m e n t As p h a l t Wo o d c h i p Su r f a c e Na t u r a l So i l Su r f a c e Co m p a c t e d Ag g r e g a t e s Ga p s be t w e e n br i c k s mu s t b e no mo r e th a n 2c m to al l o w fo r wh e e l c h a i r co m f o r t . ( A O D A ) Fl o o d ri s k c an b e mi t i g a t ed th r ou g h p er m e a b l e as p h a l t , bu t it is si g n i f i c an t l y mo r e ex p en s i v e . Sh o u l d b e av oi d e d ne a r w at e r b od i e s an d sl o p es , as se d i m e n t a t i o n in t o st r ea m s an d er o s i o n is co m m o n . 2 SU R F A C E O P T I O N S 92 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201517 3 TRAIL SHADING IMPORTANCE RECOMMENDATIONS Providing shading on trails creates a cooler atmosphere during warmer summer days, and provides a more enjoyable user experience. Canopies of trees upon trails also creates an enclosed open space, which may be desirable in providing the perception of seclusion and immersion into the natural environment. Trees may also improve air quality, and provide aesthetic value. • It is recommended that sixty percent of a primary or secondary trail be provided shading from 10am to 6pm (peak hours). • Trees are to be staggered, and to allow specified shading within twenty years of being planted. • Natural trails are to be placed strategically to provide maximum shading. 60% of trailway must be shaded stagger trees for maximum shade trailway plan view 93 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201518 4 SLOPES RECOMMENDATIONS • Primary trails must be compliant with AODA slope guidelines, and recommended to be complied on secondary type trails if topography permits. • Running slopes should be assessed on a case by case basis. Generally it is best practice to avoid slopes over 10%. It is also recommended to provide resting areas with a flat slope after any slopes exceeding 5%. • Maximum slope should also be indicated that the beginning of every trail to inform users of barrier they may encounter for safety purposes 5 TRAILS INFORMATION SIGNAGE IMPORTANCE RECOMMENDATIONS Way finding and information at trail heads is integral to a positive trail experience. Signs may be used for a variety of uses. Trailhead signage should include pictures of amenities available and a map of the route(s) available. Permissions for use of the trail will be listed as well contact information for maintenance requirements. Directional signage, as well as distance markers are important to planning routes. Historical and environmental awareness can be promoted within our trail systems promoting pride in our community and respect for our environment. • Provide information on whether trail is accessible according to AODA standards, and include maximum slope, maximum running slope, and any other challenges which may be present. • Include way finding markers along trails, especially along natural trails which may be unclear. These markers can also include facts and information about the surrounding wildlife or historical significance as an education piece. • Provide further wayfinding signs along roadways to indicate trail connections. 94 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201519 6 MANAGING STORM WATER IMPORTANCE RECOMMENDATIONS To provide a great trails user experience within Tillsonburg, it is important to manage storm water along trails effectively. The majority of trails within Tillsonburg are located adjacent to slopes and low point elevations. Due to this, flooding is present on highly used trails, including the TransCanada Trail at Participark, Cadman park, and on some sections of the Carrol Trail. • Create infiltration trenches or grass swales along one side of trails at high flood areas. • Create a 2% cross-slope on asphalt trails where needed. • Avoid placing trails along low-point elevations. • Where trails are at low point elevations and at risk of ponding, create slopes along the sides. • Avoid salting during colder months, as the runoff during snow melt may result in over-salinated water which has the capacity to damage local eco-systems. • Route runoff water through grading to a localized storm water management pond, to encourage further biodiversity. Infiltration trench and buried culvert PROPOSED PARTICIPARK STORM WATER MANAGEMENT It is proposed that the TransCanada Trail routed through Participark be re- evaluated in terms of its storm water management features. Currently due to the trail being located on a low elevation point, and steep adjacent slopes, the trail is frequently flooded during precipitation events. It is proposed to create stone infiltration trenches along the trail, from Concession Street, to Baldwin Street. All future trails proposed are to also be fitted with infiltration trenches along the side facing the slopes. This will assist in reducing sedimentation into the stream, and allow for drier trails. Trenches near the steep slopes are also recommended to be dug, with stone infill. It is also recommended to keep the stream free of debris and logs to prevent overflow and erosion. The cross section of Participark on the next page illustrates the proposed change. 95 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201520 In f i l t r a t i o n T r e n c h e s St r e a m f r e e o f d e b r i s Bi o s w a l e / / I n f i l t r e a t i o n T r e n c h E x a m p l e Water ru n - o f f i n t o i n f i l t r a t i o n t r e n c h Ra i s e d Tr a i l w a y PR O P O S E D P A R T I C I P A R K S T O R M W A T E R MA N A G E M E N T C R O S S S E C T I O N 96 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201521 7 TRAILS CROSS SECTIONS IMPORTANCE RECOMMENDATIONS These cross-sections illustrate ideal conditions for trail development. Some areas of the trails may already exhibit these specifications. The most prominent change is the 1 meter vegetation strip between the sidewalk and vehicular roadway. Many sidewalks within town are pushed to the edge of the roadway. This causes problems during the winter as snowbanks are formed on top of sidewalks. Perceived pedestrian safety is also reduced due to the close proximity of pedestrian traffic to automobile traffic. In ideal conditions, a 1 meter vegetated buffer strip would provide the solution to winter maintenance and pedestrian safety concerns. • Wherever possible, provide a roadway and sidewalk buffer. • New developments should aim to have a 1 meter vegetated buffer between a walkway and roadway. • New developments should aim to create wide 1.5 meter pedestrain walkways along collector and arterial roads. 3 meter trail 2 . 5 m e t e r s 1.5 meter sidewalk 2 . 5 m e t e r s 1 meter vegetated stripvehicular roadway Primary and Secondary TrailsRoadway Connections vegetation 97 APRIL 22 2015 DRAFT PROPOSED TRAILS TILLSONBURG TRAILS MASTER PLAN 201522 Proposed facilities are based upon perceived need and connectivity within the Town. The aim is to connect complimenting land uses, facilitate recreational experiences, and construct upon desire lines for a pleasant trail experience. Desire lines are gaps in vegetation illustrating frequently used pathways. These pathways indicate a lack of infrastructure provided for commonly traveled routes. This image displays a desire line along the Eastern portion of Concession Street, at Parkwood Drive. It indicates a lack of sidewalk provision where demand for one is visually present. 98 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201523 1 WHO GOES WHERE? TRAIL USERS TRIP PURPOSE All trail users require different trail environments for their desired activity. Users include pedestrians, cyclists, motorized vehicle use encompassing All Terrain Vehicles (ATV) and snowmobiles, equestrian users, cross county skiers, and snowshoer’s. The primary users of the trails within Tillsonburg are pedestrians, followed by cyclists. Pedestrians walk, hike and jog through the trails, along with mobility assisted users. Cyclists primarily use the trails for recreational purposes, and less so for utilitarian commute. Though Tillsonburg would like to accommodate for motorized vehicle use, and equestrian use, due to the residential context, these modes of transport cannot be accommodated for. This is mainly due to noise, safety, odor, and maintenance concerns. Snowmobile use is exempted from this, for certain sections of trails. Two primary categories for trip purpose exist: recreational/sport, and utilitarian. The majority of trips made on the trails in Tillsonburg are recreational and sport based. Pedestrians and cyclists often stay within their local neighbourhoods, preferring to walk or cycle with no set destination, or to a local park. Snowmobilers will travel to further destinations, with their trip purpose still being as recreational or sport based. Utilitarian trips, especially for work commute, are not present. Residents prefer to use their automobile for their work commutes due to the lack of infrastructure provision and lack of regard to designing trails infrastructure for logistical land use connections. The vision for Tillsonburg is to move towards an environmentally and economically sustainable community. This is to be consistent with the province’s vision for Ontario. Shifting towards active transportation methods for utilitarian trips and away from cars, would improve environmental conditions through less greenhouse gas emissions, reduced toxins from cars, and various health benefits to residents (See Appendix A, Provincial Policy Statement). • With Tillsonburg’s employment being focused south of town, it is recommended to create arterial and collector trails connecting residential areas to major employment nodes. • It is recommended to review zoning within town to promote land use mix, to reduce distances from various destinations, to encourage active transportation. 99 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201524 2 PROPOSED AND EXISTING TRAILS Existing N Proposed = ========== = = = = = =========== = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = = = = = = = = = = = = == = = = = = = == = = = = = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T ALB O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TAL BOT L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D DEREHAM L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZENDA LINEPROUSE RD P L A N K L I N E KESWICK R D NEW R D POTTERS R D HAWKINS R D CORN E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D C R A N B E R R Y L I N E BROWNSVILLE R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOHN P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OATMAN LINE OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601 R 1 8 4 6 0 2 - 184994 L 2 0 4 6 2 3 - 204623R 2 0 4 6 2 2 - 204998L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 223897-223897R 223898-224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234 L 2 2 3 5 3 1 - 223531 R 2 2 3 5 3 0 - 223894 L 1 6 3 9 0 1 - 163901 R 1 6 3 9 0 2 - 164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109R 1 8 5 1 1 0 - 185372L 263539-263539R 263540-263902 L 1 2 3 8 9 9 - 123899 R 1 2 3 8 9 8 - 124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 312603R 3 1 2 6 0 2 - 312764 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 2 4 4 4 7 7 - 244477R 2 4 4 4 7 8 - 244632 L 432441-432441R 432440-432588 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 412437-412437R 412438-412572L 33 2 4 2 5 - 3 3 2 4 2 5 R 3 3 2 4 2 6 - 3 3 2 5 6 0 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 5 9 2 2 8 5 - 5 9 2 2 8 5 R 5 9 2 2 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 632373-632373R 632372-632426L 592381-592381R 592382-592432 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12 R 9 - 9 L 3 3 2 3 4 1 - 3 3 2 3 4 1 R 3 3 2 3 4 0 - 33 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 4 3 2 4 2 9 - 4 3 2 4 2 9 R 4 3 2 4 2 8 - 4 3 2 4 3 8 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 PRIMARY TRAIL Existing Proposed SECONDARY TRAIL Existing Proposed NATURAL TRAIL REGIONAL CONNECTION Existing Proposed 100 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201525 3 PROPOSED ROAD CONNECTIONS Proposed Road Connection Improvement N = ========== = = = = = =========== = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = == = = = = = = = = = == = = = = = = == = = = = = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D DEREHAM L I N E OSTRANDER R D MALL R D PRESSEY RD O X F O R D 1 3 ZENDA LINEPROUSE RD PLANK LINE KESWICK R D NEW R D POTTERS R D HAWKINS R D COR N E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D CRANBERRY L I N E BROWNSVILLE R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OATMAN LINE OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601R 1 8 4 6 0 2 - 184994L 2 0 4 6 2 3 - 204623R 2 0 4 6 2 2 - 204998L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 223897-223897R 223898-224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234 L 2 2 3 5 3 1 -223531 R 2 2 3 5 3 0 - 223894 L 163901-163901 R 163902-164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109R 1 8 5 1 1 0 - 185372L 263539-263539R 263540-263902 L 1 2 3 8 99-123899 R 1 2 3 8 98-124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 312603R 3 1 2 6 0 2 - 312764 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 2 4 4 4 7 7 - 244477R 2 4 4 4 7 8 - 244632 L 432441-432441R 432440-432588 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 412437-412437R 412438-412572L 332425-332425R 332426-332560 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 592 2 8 5 - 5 9 2 2 8 5 R 59 2 2 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 632373-632373R 632372-632426L 592381-592381R 592382-592432 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12 R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 3 3 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 432429-43242 9 R 432428-4324 3 8 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 101 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201526 = ========= = = = = = = ======== = == = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = == = = = = = = = = = == = = = = = = == = = == = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D B URW E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCOE S T NORTH S T MAIN S T O F C O U R T L A N D 1ST CON C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BESTLINE SO M E R S R D AIRPORT RD NINTH R D D E R E H A M L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZENDA LINEPROUSE RD P L A N K L I N E KESWICKRD NEW R D POTTERS R D HAWKINS R D CORN E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D C R A N B E R R Y L I N E BROWNSVILLE R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OATMAN LI N E OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601 R 1 8 4 6 0 2 - 184994 L 2 0 4 6 2 3 - 204623 R 2 0 4 6 2 2 - 204998 L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 2 2 3 8 9 7 - 223897 R 2 2 3 8 9 8 - 224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234 L 2 2 3 5 3 1 - 223531 R 2 2 3 5 3 0 - 223894 L 1 6 3 9 0 1 - 163901 R 1 6 3 9 0 2 - 164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109R 1 8 5 1 1 0 - 185372L 263539-263539R 263540-263902 L 1 2 3 8 9 9 - 123899 R 1 2 3 8 9 8 - 124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 312603R 3 1 2 6 0 2 - 312764 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 2 4 4 4 7 7 - 244477R 2 4 4 4 7 8 - 244632 L 432441-432441R 432440-43258 8 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 4 1 2 4 3 7 - 4 1 2 4 3 7 R 4 1 2 4 3 8 - 4 1 2 5 7 2 L 3 3 2 4 2 5 - 3 3 2 4 2 5 R 3 3 2 4 2 6 - 3 3 2 5 6 0 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001 R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 5 9 2 2 8 5 - 5 9 2 2 8 5 R 5 9 2 2 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 632373-6323 7 3 R 632372-632 4 2 6 L 5 9 2 3 8 1 - 5 9 2 3 8 1 R 5 9 2 3 8 2 - 5 9 2 4 3 2 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 33 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 4 3 2 4 2 9 - 4 3 2 4 2 9 R 4 3 2 4 2 8 - 4 3 2 4 3 8 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 4 POTENTIAL SNOWMOBILE TRAILS Existing Snowmobile Trail N Potential Snowmobile Trail FUTURE CONSIDERATIONS • The rail trail connection proposed currently running parallel to North street, is as a primary trail. Primary trails are to be maintained year round and cleared of snow. For this plan it is proposed that two trails be constructed parallel to each other on that connection, one as a pedestrian walkway, and the other for snowmobiles which would be maintained for that use. • The Simcoe street snowmobile connection currently existing is on private land. Should it be that a development proposal for that land is brought forth, the Town should consider alternatives for that route or negotiate easements into that property for snowmobile use. 102 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201527 5 FULL TRAILS NETWORK Existing Snowmobile Trail N Potential Snowmobile Trail Proposed Road Connection Improvement Existing Proposed PRIMARY TRAIL Existing Proposed SECONDARY TRAIL Existing Proposed NATURAL TRAIL REGIONAL CONNECTION Existing Proposed = ========= = = = = = = === = ==== = = = = = = = = === = = = = = = = = == = = == = = = = = == = == = = == == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = = = = = = = = = = = = == = = = = = = == = = == = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D D E R E H A M L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZENDA LIN E PROUSE RD P L A N K L I N E KESWICK R D NEW R D POTTERS R D HAWKINS R D COR N E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D C R A N B E R R Y L I N E BROWNSVILLE R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OAT M A N L I N E OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601 R 1 8 4 6 0 2 - 184994 L 2 0 4 6 2 3 - 204623 R 2 0 4 6 2 2 - 204998 L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 2 2 3 8 9 7 - 223897 R 2 2 3 8 9 8 - 224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234 L 2 2 3 5 3 1 - 223531 R 2 2 3 5 3 0 - 223894 L 1 6 3 9 0 1 - 163901 R 1 6 3 9 0 2 - 164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109 R 1 8 5 1 1 0 - 185372 L 263539-263539R 263540-263902 L 1 2 3 8 9 9 - 123899 R 1 2 3 8 9 8 - 124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 31260 3 R 3 1 2 6 0 2 - 3127 6 4 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 2 4 4 4 7 7 - 244477R 2 4 4 4 7 8 - 244632 L 432 4 4 1 - 4 3 2 4 4 1 R 432 4 4 0 - 4 3 2 5 8 8 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 4 1 2 4 3 7 - 4 1 2 4 3 7 R 4 1 2 4 3 8 - 4 1 2 5 7 2 L 3 3 2 4 2 5 - 3 3 2 4 2 5 R 3 3 2 4 2 6 - 3 3 2 5 6 0 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001 R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 5 9 2 2 8 5 - 5 9 2 2 8 5 R 5 9 2 2 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 6 3 2 3 7 3 - 6 3 2 3 7 3 R 6 3 2 3 7 2 - 6 3 2 4 2 6 L 5 9 2 3 8 1 - 5 9 2 3 8 1 R 5 9 2 3 8 2 - 5 9 2 4 3 2 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12 R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 33 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 4 3 2 4 2 9 - 4 3 2 4 2 9 R 4 3 2 4 2 8 - 4 3 2 4 3 8 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 103 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201528 6 PROPOSED PRIMARY TRAIL CONVERSION PARTICIPARK AND LAKE LISGAR TRAILS Currently the only trail which is serviced year round is the Veterans Memorial Trail. This trail features lighting and various seating opportunities. It is also graded evenly for easy access by all abilities. It is proposed to extend this primary trail network to the TransCanada Trail at Participark, and to the trails surrounding Lake Lisgar (McLaughlan Way, Lake Lisgar Bridge, and future proposed). This means fixing grading issues, providing more seating opportunities, adding lighting, and potentially paving the trail based on perceived demand. This would be consistent with the goals of the County of Oxford Trails Master Plan to create connectivity and connect land uses. It would provide a more legitimate North South connection, and would pave way for future consideration in expanding the primary trails network. Participark entrance Lake Lisgar Boardwalk 104 APRIL 22 2015 DRAFT START AND END OF TRIP FACILITIES TILLSONBURG TRAILS MASTER PLAN 201529 Start and end of trip facilities act as gateways into trails and allow for gathering. They can enhance the trails experience through providing high quality open spaces and seating opportunities. This Master Plan aims to improve existing trailheads, and introduce parkettes into the trails system. These parkettes are intended to act as places for the people of Tillsonburg to meet and socialize. 1 PARKETTES WHAT ARE THEY? Within this Master Plan, parkettes are separated into minor and major. Minor parkettes are small seating areas alongside trails surrounded by manicured vegetation. Major parkettes have wide entrances, multiple seating opportunities, a paved gathering area, manicured vegetation, and potentially a community artistic feature. They are to act as a gateway, and an attractive feature where residents are encouraged and socialize. Trails with higher pedestrian traffic may incorporate more vegetation and seating opportunities. With these parkettes, wide crosswalks are also recommended. Minor Parkette Google Maps: Jackson Park, Windsor, ON 105 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201530 Minor Parkette = ========== = = = = = =========== = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = == = = = = = = = = = == = = = = = = == = = = = = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D DEREHAM L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZENDA LINEPROUSE RD PLANK LINE KESWICK R D NEW R D POTTERS R D HAWKINS R D CORN E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D CRANBERRY LIN E BROWNSVILL E R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OATMAN LINE OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE RD L 1 8 4 6 0 1 - 184601R 1 8 4 6 0 2 - 184994L 2 0 4 6 2 3 - 204623R 2 0 4 6 2 2 - 204998L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 223897-223897R 223898-224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3 8 9 9 - 203899 R 2 0 3 8 9 8 - 204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234L 223531-223531 R 2 2 3 5 3 0 -223894 L 1 6 3 9 0 1 - 163901 R 1 6 3 9 0 2 - 164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109R 1 8 5 1 1 0 - 185372L 263539-263539R 263540-263902 L 1 2 3 8 9 9 - 123899 R 1 2 3 8 9 8 - 124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 312603R 3 1 2 6 0 2 - 312764 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 244477-244477R 244478-244632 L 432441-432441R 432440-432588 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 412437-412437R 412438-412572L 332425-332425R 332426-332560 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 59228 5 - 5 9 2 2 8 5 R 5922 8 6 - 5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 632373-632373R 632372-632426L 592381-592381R 592382-592432 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12 R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 33 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 432429-432429R 432428-432438 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 2 PROPOSED PARKETTES Minor Parkette N Major Parkette 106 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201531 3 TRAILHEADS IMPROVEMENTS AND ADDITIONS Trailheads are similar to parkettes in that they act as gateways, however they provide additional facilities. Trail- heads commonly include: • Bathrooms • Trail information • Water drinking fountains • General information • Garbage receptacles • Seating opportunities • Covered shelter area • Children’s playground • Lighting • Car parking Currently trailheads at Participark and Lake Lisgar are present. They however lack some of the facilities listed above. New opportunities for constructing trailheads are also present along with the proposed trails system. Keeping parking limited at trailheads encourages active transportation methods. This is consistent with the County of Oxford and Provincial goals (see Appendix A). Currently the Trail- heads in Tillsonburg feature gravel based parking lots. With Tillsonburg’s sloping terrain and various water bodies, much of this gravel is entering these local water bodies through rain runoff. Recommendations: • Create stormwater managment systems on existing and future trailhead parking. • Minimize car parking expansion. • Place bicycle parking shelters. • Introduce permanent bathroom facilities. • Create more seating opportunities at existing trailheads, including sheltered areas. • Introduce drinking water fountains. • Beautify trailheads with vegetation and public art features. • Explore the feasibility of a trailhead at Veterans Memorial walkway, near Broadway Street. Veterans Memorial walkway would be an ideal area for a trailhead due to the Central Business Area link, and increasing population in the western portion of Tillsonburg, and new school being constructed on Quarter Town Line. 107 APRIL 22 2015 DRAFT ROADWAY CROSSING IMPROVEMENT PROPOSALS TILLSONBURG TRAILS MASTER PLAN 201532 When connecting trails through a roadway crossing, it is important to consider user safety and mode conflicts. Trail crossings should aim to have the least distance between one end to the other. This can be achieved through roadway narrowing at the point of intersection, which encourage drivers to reduce car speeds, and reduce travel distances for trail users. Clearly marked roadway signs are also recommended to be also placed, with zebra crossing on the asphalt. Pedestrian refuge islands and raised surfaces may also be implemented in combination where there may be a higher potential for modal conflict. As mentioned in previous sections, adding accessible pedestrian signals and textured, brightly coloured surfaces at crossings, is also recommended. 1 PARTICIPARK CROSSING Crosswalk concept, which would connect a proposed Glendale trail to the Participark trailhead. 108 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201533 Tr a n s C a n a d a T r a i l a t C o n c e s s i o n S t r e e t ( P a r t i c i p a r k ) cr o s s i n g c o n c e p t . T h i s c o n c e p t e n s u r e s t h e r e i s co n t i n u i t y b e t w e e n t r a i l s w h i c h w o u l d p r o v i d e a s a f e r an d e n h a n c e d t r a i l e x p e r i e n c e . I t s h o u l d b e e n s u r e d th a t t r a i l c r o s s i n g s a r e a t a m i n i m u m d i s t a n c e . On - r o a d c r o s s i n g w i t h sp e c i f i e d c r o s s w a l k l a n e Ha r d t o p c o n c r e t e p a t h Cr o s s i n g C o n c e p t i n c o n j u n c t i o n w i t h p r o p o s e d t r a i l p a s s i n g G l e n d a l e H i g h s c h o o l . 109 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201534 2 PROPOSED CROSSING AT QUARTER TOWN LINE AND VETERANS MEMORIAL WALKWAY Raised crossing with walk path at same grade as sidewalk. Additional signage to be added to ensure vehicular traffic is alerted of raised surface. Width of crosswalk to be at congruent with trail width. 3 PROPOSED CROSSING AT ROLPH STREET AND VETERANS MEMORIAL WALKWAY It is proposed to create an indicated crosswalk at Rolph Street, crossing on to Veterans Memorial Trail. In conjunction with the proposed major parkette, the trail is to be realigned to create the shortest possible crosswalk distance. Due the the high frequency of vehicular and pedestrian traffic, pedestrian to motor-vehicle conflicts are likely. A study is recommended to be conducted to determine motor-vehicle speeds, to determine the need for a raised crosswalk, or other traffic calming devices. 110 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201535 4 PROPOSED CROSSINGS Proposed Crossing Addition/ Improvement N = ========== = = = = = =========== = = = = = === = = = = = = = = == = = == = = = = = == = == = = = = = = = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = = = = = = = = = = = = == = = = = = = == = = = = = == = = = = ^_ ^_ MALL R D GOSH E N R D HIGHWAY 3 HIG H W A Y 1 9 J A C K S O N S I D E R D H I G H W A Y 5 9 B E L L M I L L S I D E R D BUR W E L L R D ROK E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 COL O N E L T A L B O T R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 1 3 B Y E R L A Y S I D E R D SIMCO E S T NORTH S T MAIN S T O F C O U R T L A N D 1ST C O N C E S S I O N R D S T R ADAMS S T TAL B O T S T QUEEN S T WATSO N M I L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E S JAMES C R T S T L A D I S L A U S S T VIE N N A R D JANE S T STEAM S T YOU N G S T J A C K S O N S I D E R D MAIN S T O F C O U R T L A N D H A W L E Y R D PLO W M A N ' S L I N E 2ND C O N C E S S I O N R D N T R PRESSEY R D TALB O T L I N E BEST L I N E BA Y H A M D R GREEN L I N E CARSON L I N E CU L L O D E N R D SO M E R S R D EL L I O T T R D BA R Z O R D MU R R A Y R D GE O R G E S T HE N R Y S T BEST L I N E SO M E R S R D AIRPORT RD NINTH R D DEREHAM L I N E OSTRANDER R D MALL R D PRESSEY R D O X F O R D 1 3 ZENDA LINEPROUSE RD PLANK LINE KESWICK R D NEW R D POTTERS R D HAWKINS R D COR N E L L R D MILLDALE R D HIGHWAY 3 B R O A D W A Y S T OTTERVILLE R D CRANBERRY LINE BROWNSVILL E R D C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH S T E VIE N N A R D SIMCO E S T BALD W I N S T U N I O N L I N E MAIN S T E JOH N P O U N D R D NEIDERT L I N E R O C K ' S M I L L S L I N E MIDDLETOWN LINE NORTH S T W DUFFY LINE B A Y H A M T O W N L I N E WEST ST S OATMAN LINE OXFORD S T WEST ST N WATER STCHURCH ST HAWKINS R D KESWICK R D OTTERVILLE R D BROWNSVILLE R D L 1 8 4 6 0 1 - 184601R 1 8 4 6 0 2 - 184994L 2 0 4 6 2 3 - 204623R 2 0 4 6 2 2 - 204998L 2 4 4 6 3 5 - 244635R 2 4 4 6 3 4 - 244998L 243905-243905R 243904-244268 L 1 4 3 5 3 9 - 143539 R 1 4 3 5 3 8 - 143898 L 1 2 3 5 3 5 - 123535 R 1 2 3 5 3 6 - 123896 L 223897-223897R 223898-224256 L 1 6 3 5 4 1 - 163541 R 1 6 3 5 4 2 - 163898 L 2 0 3899-203899 R 2 03898-204254 L 2 2 4 6 2 5 - 224625R 2 2 4 6 2 6 - 224960 L 2 0 3 5 3 3 - 203533 R 2 0 3 5 3 2 - 203896 L 263905-263905R 263904-264234L 223531-223531R 223530-223894 L 1 6 3 9 0 1 - 163901 R 1 6 3 9 0 2 - 164202 L 243539-243539R 243538-243902 L 1 4 3 9 0 1 - 143901 R 1 4 3 9 0 2 - 144160 L 2 2 5 0 9 9 - 225099R 2 2 5 1 0 0 - 225370 L 2 0 5 1 0 5 - 205105R 2 0 5 1 0 4 - 205366 L 1 8 5 1 0 9 - 185109R 1 8 5 1 1 0 - 185372L 263539-263539R 263540-263902 L 1 2 3 8 9 9 - 123899 R 1 2 3 8 9 8 - 124124 L 2 0 4 2 5 7 - 204257 R 2 0 4 2 5 8 - 204464 L 2 2 4 2 5 9 - 224259R 2 2 4 2 6 0 - 224464 L 1 6 4 7 9 5 - 1 6 4 7 9 5 R 1 6 4 7 9 4 - 164998 L 244271-244271R 244270-244474 L 1 4 4 7 9 7 - 144797 R 1 4 4 7 9 8 - 144998 L 1 4 5 0 1 7 - 145017 R 1 4 5 0 1 8 - 145218 L 1 2 5 0 0 1 - 125001 R 1 2 5 0 0 2 - 125196 L 7 - 7 R 6 - 9 0 L 1 4 4 6 0 9 - 144609 R 1 4 4 6 1 0 - 144794 L 1 6 4 6 2 7 - 164627 R 1 6 4 6 2 6 - 164792 L 3 5 1 9 7 1 - 3 5 1 9 7 1 R 3 5 1 9 7 2 - 3 5 2 1 3 6 L 5 9 1 9 5 7 - 5 9 1 9 5 7 R 5 9 1 9 5 6 - 5 9 2 1 2 2 L 3 1 2 6 0 3 - 312603R 3 1 2 6 0 2 - 312764 L 6 1 2 1 1 5 - 6 1 2 1 1 5 R 6 1 2 1 1 4 - 6 1 2 2 8 2 L 332563-332563R 332564-332724 L 432591-432591R 432590-432748L 412575-412575R 412576-412734 L 5 9 2 1 2 5 - 5 9 2 1 2 5 R 5 9 2 1 2 4 - 5 9 2 2 8 2 L 5 3 2 0 9 1 - 5 3 2 0 9 1 R 5 3 2 0 9 0 - 5 3 2 2 4 8 L 4 3 0 - 430R 4 2 7 - 539L 2 2 4 4 6 7 - 224467R 2 2 4 4 6 8 - 224622L 244477-244477R 244478-244632 L 432441-432441R 432440-432588 L 2 9 2 1 0 9 - 2 9 2 1 0 9 R 2 9 2 1 1 0 - 2 9 2 2 5 6 L 3 1 2 7 6 7 - 312767R 3 1 2 7 6 8 - 312912 L 3 1 2 4 6 3 - 3 1 2 4 6 3 R 3 1 2 4 6 2 - 3 1 2 6 0 0 L 3 1 2 2 9 7 - 3 1 2 2 9 7 R 3 1 2 2 9 6 - 3 1 2 4 3 2 L 412437-412437R 412438-412572L 332425-332425R 332426-332560 L 2 9 1 9 7 5 - 2 9 1 9 7 5 R 2 9 1 9 7 4 - 2 9 2 1 0 6 L 3 1 1 9 7 5 - 3 1 1 9 7 5 R 3 1 1 9 7 6 - 3 1 2 1 0 6 L 4 3 2 2 9 3 - 4 3 2 2 9 3 R 4 3 2 2 9 4 - 4 3 2 4 2 6 L 3 1 2 1 4 5 - 3 1 2 1 4 5 R 3 1 2 1 4 6 - 3 1 2 2 7 6 L 592613-592613R 592612-592734 L 1 8 5 0 0 1 - 185001R 1 8 5 0 0 2 - 185106 L 1 6 4 5 2 5 - 164525 R 1 6 4 5 2 6 - 164628 L 2 0 5 0 0 1 - 205001R 2 0 5 0 0 2 - 205102L 332785-332785R 332784-332884 L 592435-592435R 592434-592532 L 1 6 5 2 2 1 - 165221 R 1 6 5 2 2 2 - 165370 L 4 3 - 43 R 4 4 - 60 L 1 2 4 6 7 9 - 124679 R 1 2 4 6 8 0 - 124766 L 592285-5 9 2 2 8 5 R 592286-5 9 2 3 7 2 L 712587-712587R 712586-712746 L 2 8 0 1 - 2801 R 2 8 0 0 - 3310 L 372815-372815R 372814-372910 L 1 2 4 9 1 7 - 124917 R 1 2 4 9 1 8 - 124998 L 6 5 2 1 1 1 - 6 5 2 1 1 1 R 6 5 2 1 1 2 - 6 5 2 1 9 2 L 1 4 5 2 2 1 - 145221 R 1 4 5 2 2 0 - 145370 L 4 1 2 3 5 7 - 4 1 2 3 5 7 R 4 1 2 3 5 6 - 4 1 2 4 3 4 L 432751-432751R 432752-432910 L 4-4R 3-19 L 1 2 5 1 9 9 - 125199 R 1 2 5 2 0 0 - 125372 L 712425-712425R 712426-712584 L 1 2 4 8 4 9 - 1 2 4 8 4 9 R 1 2 4 8 4 8 - 124914 L 1 2 4 7 6 9 - 124769 R 1 2 4 7 7 0 - 124834 L 3 1 2 9 1 5 - 312915R 3 1 2 9 1 4 - 313070 L 1 2 3 1 6 7 - 123167 R 1 2 3 1 6 6 - 123532 L 3 3 2 3 6 5 - 3 3 2 3 6 5 R 3 3 2 3 6 6 - 3 3 2 4 2 2 L 332727-332727R 332726-332782 L 4 3 2 2 3 3 - 4 3 2 2 3 3 R 4 3 2 2 3 2 - 4 3 2 2 8 6 L 632373-632373R 632372-632426L 592381-592381R 592382-592432 L 1 4 4 1 6 3 - 144163 R 1 4 4 1 6 4 - 144212 L 33-33R 30-30R 8-8 L 1 4 3 1 6 9 - 143169 R 1 4 3 1 7 0 - 143536 L 3 1 2 1 0 9 - 3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L 1 2 4 1 2 7 - 124127 R 1 2 4 1 2 6 - 124158 L 19-27 L 3 1 2 4 3 5 - 3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L 1 2 - 12 R 9 - 9 L 3 3 2 3 4 1 - 33 2 3 4 1 R 3 3 2 3 4 0 - 3 3 2 3 6 2 L 1 2 - 12 R 1 5 - 15 L 1 2 4 6 2 1 - 124621 R 1 2 4 6 2 0 - 124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L 1 4 5 0 0 1 - 145001 R 1 4 5 0 0 2 - 145014 L 1 2 4 8 3 7 - 124837 R 1 2 4 8 3 6 - 124846 L 432429-432429R 432428-432438 L 6 3 - 65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 Data sets have been provided by theMOH, Oxford County and Norfok County.Accuracy of these datasets cannot be verified.Map created Oct. 2007 111 APRIL 22 2015 DRAFT IMPLEMENTATION TILLSONBURG TRAILS MASTER PLAN 201536 The Town of Tillsonburg’s Trails Master Plan update amends the 2008 Trails Master Plan, and is to serve as a guide for the development of future trails and cycling facilities within Town. The goals and implementation strategy is to serve as an overarching strategic guide to serve the phasing process. Specific strategies are at the discretion of the Recreation, Culture, and Parks department. Many of the recommendations made are on-going and will take many years to implement. As such, the next Trails Master Plan update in 2020 as scheduled, is to reassess these recommendations and make adjustments as necessary. 6 ROLES OF THE TOWN STRUCTURED RESPONSIBILITIES Creating a structure of responsibilities ensures minimal obstacles in communication. This optimizes the flow of information which is vital to ensuring that the decision making process is well managed and relevant. The proposed reporting structure ensures a coordinated approach to trails development, and creates an organized environment to create legitimacy in trails development. Collaboration in trails development is key to implementation of the Trails Master Plan. Trails implementation is to be led by the Recreation, Culture, and Parks Department, with the Operations Department, Development and Communications department, Oxford County Planning department, and the Friends of Trails Advisory Committee, to serve as key resources. 112 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201537 De v e l o p m e n t a n d C o m m u n i c a - ti o n s + O x f o r d C o u n t y P l a n n i n g Op e r a t i o n s Pr o p o s e d A c t i i v e T r a n s p o r - ta i o n A d v i s o r y C o m m i t t e e Re c r e a t i o n , C u l t u r e , a n d Pa r k s En s u r i n g f u t u r e p r i v a t e de v e l o p m e n t s c r e a t e pr o v i s i o n f o r i d e a l t r a i l t y p e s an d r o a d w a y c o n n e c t i o n s . En s u r i n g d e v e l o p m e n t s pr o v i d e m o d e r a t e de n s i t y t o a l l o w f o r a c t i v e tr a n s p o r t a t i o n t o b e a fe a s i b l e t r a n s p o r t a t i o n mo d e . Cr e a t i n g a l a n d u s e mi x , d i s c o u r a g i n g l a r g e Eu c l i d e a n z o n i n g b l o c k s . Co o p e r a t i n g w i t h F r i e n d s o f Tr a i l s i n c r e a t i n g e d u c a t i o n an d a c t i v e t r a n s p o r t a t i o n en c o u r a g e m e n t m a r k e t i n g pr o g r a m s . Fa c i l i t a t e t h e im p l e m e n t a t i o n o f t h e Tr a i l s M a s t e r P l a n a n d co o r d i n a t i n g a l l r e s p o n s i b l e pa r t i e s . Pr o v i d i n g u p d a t e s t o Co u n c i l a n d s t a k e h o l d e r s . Up d a t i n g a n d e v a l u a t i n g th e T r a i l s M a s t e r P l a n . Re s p o n s i b l e f o r a l l ma i n t e n a n c e o f t r a i l s fa c i l i t i e s . Re s p o n s i b l e f o r co n s t r u c t i o n o f t r a i l s a n d tr a i l s f a c i l i t i e s . Su p p o r t i n g F r i e n d s o f T r a i l s Ad v i s o r y C o m m i t t e e . En c o u r a g e t r a i l s de v e l o p m e n t , a n d pr o v i d e p u b l i c ed u c a t i o n . Re s p o n s i b l e f o r co o r d i n a t i n g s p e c i a l ev e n t d a y s . Re s p o n s i b l e f o r in i t i a t i n g p a r t n e r s h i p pr o g r a m s . Ot h e r r o l e s a n d re s p o n s i b i l i t i e s a s de l e g a t e d c o n s i s t e n t wi t h t h e g o a l s o f t h e Tr a i l s M a s t e r P l a n . Co o p e r a t i n g w i t h t h e Fr i e n d s o f T r a i l s A d v i s o r y Co m m i t t e e f o r “ p o p u p bi c y c l e l a n e ” s p e c i a l e v e n t da y s . Co o p e r a t i n g w i t h De v e l o p m e n t a n d Co m m u n i c a t i o n s t o e n s u r e ne w r o a d s d e v e l o p m e n t ha v e i d e a l s i d e w a l k , ro a d c o n n e c t i o n t r a i l s in f r a s t r u c t u r e . Id e n t i f y i n g a r e a s t o w i d e n si d e w a l k s w h e r e v e r po s s i b l e , a n d p a v e ar e a s i n d i c a t e d f o r r o a d im p r o v e m e n t s , w i t h a s p h a l t . 113 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201538 Sh o r t t e r m g o a l s ( 1 - 2 y e a r s ) In t e r m e d i a t e g o a l s ( 2 - 5 y e a r s ) Lo n g t e r m g o a l s ( 5 - 1 0 y e a r s ) Pa r t i c i p a r k c o n v e r s i o n f r o m s e c o n d a r y tr a i l t o p r i m a r y t r a i l ; f o r m a l i z e pe d e s t r i a n p a t h w a y f r o m L a k e L i s g a r Br i d g e ; a d d p r o p o s e d s t o r m w a t e r ma n a g m e n t f e a t u r e s . Tr a n s C a n a d a T r a i l t o a c c o m m o d a t e sn o w m o b i l e u s e r s w h e r e p r o p o s e d o n ex i s t i n g t r a i l s . Co n s t r u c t i n g p r o p o s e d p a r k e t t e s o n Ve t e r a n s M e m o r i a l T r a i l a t H o w e A v e Im p r o v e p r o p o s e d c r o s s i n g s a t N o r t h St r e e t a n d T r a n s C a n a d a T r a i l . Co n s t r u c t i n g p r o p o s e d R o l p h S t r e e t / Ve t e r a n s M e m o r i a l P a r k e t t e a n d re a l i g n m e n t o f t r a i l , w i t h p r o p o s e d cr o s s i n g i m p r o v e m e n t . Ro a d w a y c o n n e c t i o n i m p r o v e m e n t s a s r o a d c o n s t r u c t i o n a n d m a i n t e n a n c e i s u n d e r g o n e . Pr e p a r e c o n c e p t s f o r G l e n d a l e t r a i l co n n e c t i n g Q u a r t e r T o w n R o a d a n d Co n c e s s i o n S t r e e t . Co m p l e t e c o n s t r u c t i o n o f G l e n d a l e tr a i l c o n n e c t i n g Q u a r t e r T o w n R o a d an d C o n c e s s i o n S t r e e t . Pr i m a r y t r a i l ty p e . Co m p l e t e c o n s t r u c t i o n o f L a k e L i s g a r tr a i l s . Pr i m a r y t r a i l t y p e , w i t h b o a r d - wa l k p i e c e s . Co n c e p t u a l i z e a n d c o n s t r u c t t r a i l co n n e c t i n g C o n c e s s i o n S t r e e t t o Ox f o r d R o a d , a n d f u r t h e r o n t o t h e Ca r r o l T r a i l . Se c o n d a r y t r a i l t y p e . Cr o s s i n g i m p r o v e m e n t s t o p r o p o s e d t r a i l s a r e t o b e c o n s t r u c t e d w h e n d e t e r m i n e d f e a s i b l e Co m p l e t e P a r t i c i p a r k T r a i l r o a d w a y ex t e n s i o n f r o m W a s h i n g t o n G r a n d Av e . t o B r o a d w a y A v e . Co m p l e t e C a r r o l T r a i l e x t e n s i o n s o u t h , co o p e r a t e w i t h p r i v a t e l a n d o w n e r s an d t h e L o n g P o i n t C o n s e r v a t i o n Au t h o r i t y , t o c o n n e c t w i t h i n f o r m a l tr a i l s p a s t t o w n b o u n d a r i e s . N a t u r a l tr a i l t y p e . Co m p l e t e N o r t h S t r e e t t r a i l s w e s t o f Qu a r t e r T o w n L i n e . Se c o n d a r y t r a i l ty p e . Co m p l e t e a n d f o r m a l i z e r a i l t r a i l l i n e pa r a l l e l t o N o r t h S t r e e t . Se c o n d a r y tr a i l t y p e . Co m p l e t e P a r t i c i p a r k L o o p t r a i l . Se c o n d a r y t r a i l t y p e . Co m p l e t e a l l m a j o r a n d m i n o r p a r k e t t e s re m a i n i n g . Co m p l e t e Q u a r t e r T o w n L i n e t o J o h n Po u n d R o a d t r a i l . Se c o n d a r y t r a i l t y p e . Cr e a t e p a r t n e r s h i p w i t h L o n g P o i n t Co n s e r v a t i o n A u t h o r i t y a n d G l e n d a l e Hi g h s c h o o l t o c r e a t e t r a i l s s u p p o r t pr o g r a m . Cr e a t e a n ” a c t i v e t r a n s p o r t a t i o n ” co m m i t t e e t o f a c i l i t a t e t r a i l s ma n a g e m e n t a n d p r o m o t i o n . 114 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201539 FUTURE CONSIDERATION FOR BROADWAY STREET With Broadway Street being a major pedestrian zone within the town, it is recommended to improve pedestrian infrastructure and the pedestrian experience. Currently with the wide roadway, motorvehicle traffic is traveling at speeds unsafe for a high pedestrian zone. Trucking traffic being routed through Broadway increases the opportunities for pedestrian and motorvehicle conflicts, as well as detracting from the pedestrian experience. It is recommended a study be initiated to assess the feasibility of Broadway street be narrowed, grade separated bicycle infrastructure to be implemented, sidewalks to be widened, and trucking traffic to be rerouted. Inspiration can be drawn from such towns in the United States, as Ithica, NY and Charlottesville, VA. Downtown area, Charlottesville, VA. Large pedestrian seating and walkway area. www.charlottesville.com Downtown area, Ithica, NY. Large pedestrian sidewalk. www.visitithica.com 115 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201540 CO M M U N I T Y P L A N N I N G A N D D E S I G N Th e d e s i g n o f a c o m m u n i t y i n f l u e n c e s t h e t r a n s p o r t a t i o n c h o i c e s a n i n d i v i d u a l m a k e s . I t c a n d e t e r m i n e w h e t h e r r e s i d e n t s e n g a g e i n a c t i v e tr a n s p o r t a t i o n i n f r a s t r u c t u r e u s e , i n c l u d i n g t r a i l s , s i d e w a l k s , a n d b i c y c l e l a n e s . T h e r e p o r t “ S h a p i n g A c t i v e H e a l t h y C o m m u n i t i e s ” b y t h e H e a r t an d S t r o k e F o u n d a t i o n , p r o v i d e s a b u i l t e n v i r o n m e n t t o o l k i t w h i c h p r o v i d e s g u i d e l i n e s t o d e s i g n i n g c o m m u n i t i e s w h i c h p r o m o t e a c t i v e f o r m s o f tr a n s p o r t a t i o n . T h e l a y o u t a n d z o n i n g m i x o f c o m m u n i t i e s c a n s i g n i f i c a n t l y a f f e c t e c o n o m i c d e v e l o p m e n t , h e a l t h , s a f e t y , a n d s o c i a l i n t e r a c t i o n of r e s i d e n t s . G e n e r a l l y s p e a k i n g , t h e v i s i o n f o r t r a n s p o r t a t i o n p l a n n i n g m u s t c h a n g e f r o m m o t o r v e h i c l e p r i o r i t y , t o c y c l i s t a n d p e d e s t r i a n p r i o r i t y . Mi x e d u s e s . In c o r p o r a t i n g e m p l o y m e n t , r e t a i l , an d r e c r e a t i o n a l z o n e s w i t h i n a re s i d e n t i a l c o m m u n i t y d e c r e a s e s th e d i s t a n c e b e t w e e n p e o p l e s re s i d e n c e s a n d t h e i r d e s t i n a t i o n s . Th i s m a k e s i t m o r e l i k e l y t h a t t h e y wi l l c h o o s e a n a c t i v e t r a n s p o r t a t i o n mo d e t o t h e i r d e s i r e d d e s t i n a t i o n . Hi g h d e n s i t y d e v e l o p m e n t . Hi g h e r d e n s i t y d e v e l o p m e n t s re d u c e t h e d i s t a n c e s b e t w e e n re s i d e n c e s a n d d e s i r e d d e s t i n a t i o n s , su c h a s e m p l o y m e n t a n d r e t a i l . Lo c a l b u s i n e s s e s b e n e f i t a s t h e r e ar e i n c r e a s e d r e t a i l e n c o u n t e r s . Sc h o o l l o c a t i o n s . Ch i l d r e n a n d y o u t h a r e o f t e n t h e hi g h e s t u s e r g r o u p s o f t r a i l s a n d si d e w a l k i n f r a s t r u c t u r e . P l a c i n g sc h o o l s a n d c o m p l i m e n t i n g in f r a s t r u c t u r e r e d u c e s d i s t a n c e s be t w e e n d e s t i n a t i o n s , a n d in c r e a s e s u s e r s a f e t y . At t r a c t i v e s t r e e t s c a p e s . Im p r o v i n g t h e a e s t h e t i c s o f a s t r e e t s c a p e c a n m a k e t h e pe d e s t r i a n a n d c y c l i n g e x p e r i e n c e mo r e p l e a s u r a b l e . A d d i n g ve g e t a t i o n , w i d e n i n g s i d e w a l k s , cr e a t i n g w i d e s e p a r a t i o n f r o m ro a d w a y s , a r e s o m e s t r a t e g i e s t o im p r o v e t h e e x p e r i e n c e . A t t r a c t i n g mo r e p e d e s t r i a n s m a y a l s o r e d u c e so m e c r i m e t h r o u g h m o r e “ e y e s o n th e s t r e e t ” ( C P T E D ) . St r e e t d e s i g n . De s i g n i n g s t r e e t s t o b e n a r r o w e r to r e d u c e m o t o r v e h i c l e s p e e d s , im p l e m e n t i n g g r a d e s e p a r a t e d cy c l i n g l a n e s , t r a f f i c c a l m i n g me a s u r e s , p a r a l l e l p a r k i n g , w i d e si d e w a l k s , a r e a l l m e a s u r e s t o in c r e a s e t h e n u m b e r o f p e d e s t r i a n s an d c y c l i s t s . Re c r e a t i o n a l f a c i l i t i e s . In c r e a s i n g t h e n u m b e r a n d qu a l i t y o f r e c r e a t i o n a l f a c i l i t i e s i s vi t a l t o e n s u r i n g t h e r e a r e n o d a l re c r e a t i o n a l d e s t i n a t i o n s . 116 APRIL 22 2015 DRAFT EDUCATION AND PARTNERSHIPS TILLSONBURG TRAILS MASTER PLAN 201541 Awareness of trails within town is key in encouraging users to experience these recreational opportunities. The Oxford County Trails Council is an established group of representatives from throughout Oxford County committed to promotion and development of trails. New initiatives within Tillsonburg should be reported to this Council for inclusion in media and special events. Civic Corner within our local newspaper is another vehicle for monthly promotion and potential articles featuring trails. The Community Services Guide to Recreation and Leisure Services is delivered to several thousand residents of Tillsonburg and is available at the Community Centre and other municipal buildings. This guide is ideal to offer seasonal trail opportunities as well as advertise special event days. It is important to maintain a strong online presence, through utilizing social media venues, paid online promotion, and on a main website communicating key route information. Promoting awareness of the importance and availability of trails in our community will lead to greater community involvement in trail development (phasing process). Public education is important in ensuring that the community is informed of permitted trail uses to preserve the individuals trail experience (ie: dogs on leashes at all times etc.). 1 FRIENDS OF TRAILS Trails within town will be maintained largely by the municipal Parks Department. Schedules will be developed and work will be completed as recommended by the Manager of Parks and Facilities. Although the “ground work” will be provided, it is important that trail users take ownership of their natural environment and become involved in the maintenance of these trails. • It is recommended that an advisory committee be formed, seeking funding programs, education, town trail maintenance, special events, volunteer recruitment and development being their mandate. Cooperation from the local Horticultural Society will be sought. 117 APRIL 22 2015 DRAFTTILLSONBURG TRAILS MASTER PLAN 201542 2 SPECIAL EVENTS Special events and environmental awareness days are currently offered to the community. Arbour Day is held in early May and a Trails Day event is held in early June. It would be ideal to increase awareness of these events and expand them. Partnerships with local businesses and service clubs, is key in delivering successful events. • In cooperation with the Roads and Operations department, create “pop up bicycle lane” days, where sections of roads will be blocked off by planters or bollards, to create temporary separated bicycle lanes on roads. These lanes are to connect with existing trails to create an interconnected system of trails and 3 PARTNER- SHIPS Local businesses, industry and service clubs may assist in financial support of the trails as well as support of their use. Environmental and “walk to work” days may encourage employees to use alternate modes of transportation and take trail routes to work. Business, service clubs, the BIA and Oxford County Tourism are eager to assist in local community events in many capacities. Encouraging businesses to provide infrastructure and services to facilitate active transportation is crucial for residents to choose active modes of transportation. Facilities can range from basic bicycle racks, to showers and change rooms. These facilities communicate a commitment to active transportation and ease in transitioning to active transportation modes. It is also recommended to create a partnership with the Long Point Conservation Area and Glendale Highschool to create a Trails Support Maintenance program for the 40 mandatory volunteer hours. 118 Tillsonburg Trails Master Plan 2015 Trails connect people, create experiences, and enrich lives. 119 Significant updates. Creating circulation. Creating hierarchy in our trails system. Enhancing gathering spaces. 120 Cr e a t i n g h i e r a r c h y i n o u r t r a i l s s y s t e m . Primary trails. Secondary trails. Natural trails.(informal) Existing Primary Proposed Secondary Trail Conversion to Primary Trail Proposed participark conversion to primary trail. 121 En h a n c i n g g a t h e r i n g s p a c e s . Adding “mini parks”. To act as gateways into trails. Places to gather. To allow for group seating. Large hardtop surface Bench seating Lighting Garbage Receptacles Artwork Vegetation 122 Cr e a t i n g c i r c u l t a t i o n . = ========== = = = = = =========== = = = = = === = = = = = = = = == = = == = = = = = == = == = = == == = == = = = = = = = = = = = = = = = = = = = = = = ======= = = = = = = = == = = = = = = = = = == = = = = = = == = = == = == = = = = ^_ ^_ MALLRD G O S H E N R D HIGHWAY3 H I G H W A Y 1 9 J A C K S O N S ID E R D H IG H W A Y 59 B E L L M IL L S ID E R D B U R W E L L R D R O K E B Y S I D E R D N O R F O L K C O U N T Y R D 3 0 C O L O N E L T A L B O T R D P L O W M A N 'S L I N E 2 N D C O N C E S S I O N R D N T R H A W L E Y R D N O R F O L K C O U N T Y R D 13 B Y E R L A Y SI D E R D SIMCOEST NORTHST MAINST OF COURTLAND 1 S T C O N C E S S I O N R D S T R ADAMSST T A L B O T S T QUEENST WAT S O N MI L L R D B A Y H A M N O R F O L K B O U N D A R Y R D L A P L A N T E R D K I N G C R E SJAMESCRT S T L A DIS L A U S S T V I E N N A R D JANEST STEAMST Y O U N G S T J A C K S O N SID E R D MAINSTOFCOURTLAND H A W L E Y R D P L O W M A N 'S L I N E 2 N D C O N C E S S I O N R D N T R PRESSEY RD T A L B O T L I N E BESTLINE B A Y H A M D R GREENLINE CARSONLINE CULLODENRDSOMERSRD E L L I O T T R D B A R Z O R D MURRAYRD GEORGEST HENRYST BESTLINE SOMERSRD AIRPORTRD NINTH RDDEREHAMLINEOSTRANDERRD MALL RD PRESSEYRD O X F O R D 1 3 ZENDALINEPROUSERDPLANKLINE KESWICK RD NEW RD POTTERSRD HAWKINSRD C O R N E L L R D MILLDALE RD HIGHWAY 3 B R O A D W AY S T OTTERVILLERDCRANBERRYLINE BROWNSVILLERD C U L L O D E N L I N E Q U A R T E R T O W N L I N E T I L L S O N A V E NORTH ST E V I E N N A R D SIMCOEST B A L D W I N S T U N I O N L I N E MAIN STE J O H N P O U N D R D NEIDERT LINE R O C K ' S M I L L S L I N E MIDDLETOWNLINE NORTH ST W DUFFYLINE B A Y H A M T O W N LIN E WESTSTS OATMANLINE OXFORD ST WESTSTN WATERSTCHURCHST HAWKINS RD KESWICKRD OTTERVILLE RD BROWNSVILLERD L184601-184601R184602-184994L204623-204623R204622-204998L244635-244635R244634-244998L243905-243905R243904-244268 L143539-143539 R143538-143898 L123535-123535 R123536-123896 L223897-223897R223898-224256 L163541-163541 R163542-163898 L203899-203899 R203898-204254 L224625-224625R224626-224960 L203533-203533 R203532-203896 L263905-263905R263904-264234L223531-223531R223530-223894 L163901-163901 R163902-164202 L243539-243539R243538-243902 L143901-143901 R 143902-144160 L225099-225099R225100-225370 L205105-205105R205104-205366 L185109-185109R185110-185372L263539-263539R263540-263902 L 123899-123899 R123898-124124 L204257-204257 R204258-204464 L224259-224259R224260-224464 L164795-164795 R164794-164998 L244271-244271R244270-244474 L144797-144797 R 144798-144998 L145017-145017 R 145018-145218 L 125001-125001 R 125002-125196 L 7- 7 R 6 - 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3 1 2 1 0 9 R 3 1 2 1 1 0 - 3 1 2 1 4 2 L124127-124127 R124126-124158 L19-27 L 3 1 2 4 3 5 -3 1 2 4 3 5 R 3 1 2 4 3 6 - 3 1 2 4 6 0 L12-12R9-9 L 332341-332341 R 332340-332362 L12-12 R15-15 L124621-124621 R124620-124638 L 3 1 2 2 7 9 - 3 1 2 2 7 9 R 3 1 2 2 8 0 - 3 1 2 2 9 4 L145001-145001 R145002-145014 L 124837-124837 R124836-124846 L432429-432429R432428-432438 L63-65 3 3 3 19 19 19 19 19 Tillsonburg Street Map and Surrounding Areas Legend ^_Fire Stations =Streets Railroad Water Course Water Bodies Fire Response Zone ³ 0.5 0 0.50.25 Kilometers 1:16,000 DatasetshavebeenprovidedbytheMOH,OxfordCountyandNorfokCounty.Accuracyofthesedatasetscannotbeverified.MapcreatedOct.2007 Creating trail loops. Connecting homes, employment, and retail. Improve regional connections 123 In summary, we want to create a trails system which.... get you to the places you want to go. allow you to gather with friends and family. are enjoyable and well planned. 124 STAFF REPORT CAO Report Title: Community Transportation Pilot Program Steering Committee Terms of Reference Report No.: CAO 15-8 Author: David Calder Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: COMMUNITY TRANSPORTATION PILOT PROGRAM STEERING COMMITTEE TERMS OF REFERENCE RECOMMENDATION: THAT Council receive report CAO 15-8 Community Transportation Pilot Program Steering Committee Terms of Reference. AND THAT Council approve the Community Transportation Pilot Program Steering Committee Terms of Reference as attached to report CAO 15-8. AND FURTHER THAT Council appoints Marty Graf as a representative of Community Living Tillsonburg; William Hett as a representative of Tillsonburg and District Multi-Service Centre; John Verbakel as a representative of Community Advocates Tillsonburg; Carolijn Verbakel as a representative of the Oxford County Social Planning Council and; Councillor _________________ representing the Town of Tillsonburg Council to the committee based on the membership criteria outline in the Community Transportation Pilot Program Steering Committee Terms of Reference. EXECUTIVE SUMMARY At its meeting of March 23, 2015, Town Council authorized the Mayor and Clerk to sign the Community Transportation Pilot Grant Program Transfer Payment Agreement between the Province of Ontario (MTO) and the Town of Tillsonburg. As the Town of Tillsonburg is responsible for various reporting requirements and accountable for the $100,000 grant as outlined in the Transfer Payment Agreement it is important that Town Council be advised of the 125 progress of the 2 year pilot program. In order to ensure Town accountability for the financial and reporting requirements and ensuring that the pilot program meets the objectives as outlined in the original funding application, it is recommended that a Community Transportation Pilot Grant Program Steering Committee comprised of the various parties to the application, be appointed by Council. As a result, staff are presenting to Council for approval, a Community Transportation Pilot Program Steering Committee Terms of Reference. The purpose of the Community Transportation Pilot Program Steering Committee will be to plan and implement community transportation projects for seniors, persons living with disabilities, youth, and other members of the community who need transportation. The Community Transportation Pilot Program Steering Committee will make recommendations to Council on the use of the $100,000 Provincial grant in accordance with the Community Transportation Pilot Grant Program Transfer Payment Agreement. The Community Transportation Pilot Program Steering Committee will oversee the planning and implementation of community transportation projects. The Community Transportation Pilot Program Steering Committee will monitor and review the project status and provide oversight as project deliverables are rolled out during the 2 year pilot program. The Community Transportation Pilot Program Steering Committee will report directly to Council. It is anticipated, depending on the Committee’s deliberations, that the community organizations involved with the funding application will be directly involved in the implementation of the pilot program. A draft Terms of Reference for the Community Transportation Pilot Program Steering Committee is attached for Council’s review and approval. Once the Committee is established a further review of the Terms of Reference can take place and any amendments would be presented to Council. The steering committee will also be supported by a number of nonvoting staff members such as the CAO, finance representative and others on an as needed basis. CONSULTATION/COMMUNICATION Consultation will be ensured through the active participation on the Committee by the community organizations that were part of the funding application. In addition, the terms of reference suggest one of the tasks of the Committee will be to ensure public engagement over the course of the pilot program. COMMUNITY STRATEGIC PLAN IMPACT The Community Transportation Pilot Program meets the Tillsonburg Community Strategic Plan’s goal under the strategic objective of Culture and Community and more specifically the action items of exploring the viability of alternative transportation options and implementing and marketing a transportation program (section 4.3 Mobility and Sustainability, Tillsonburg Community Strategic Plan). FINANCIAL IMPACT/FUNDING SOURCE Page 2 / 3 CAO 126 The Community Transportation Pilot Program Steering Committee may require some Town funding for meeting expenses which can be accommodate within the current budget. Any other funding requests would come to Council for approval prior to any additional resources outside of the Transfer Payment Agreement, being allocated to the pilot program.. Page 3 / 3 CAO 127 STAFF REPORT CLERK’S OFFICE Report Title: Additional Committee Appointments Report No.: CL 15-14 Author: Jeff Bunn, Deputy Clerk Meeting Type: REGULAR COUNCIL Council Date: APRIL 27, 2015 Attachments: RECOMMENDATION: THAT Council receive report CL 15-14 Additional Committee Appointments, as information; AND THAT Council appoints __________ to the Airport Advisory Committee; AND THAT Council appoints _________, and ___________ to the Heritage, Beautification and Cemeteries Committee; AND THAT By-Law 3904, to amend By-Law 3876 Schedule “A” Committee Appointments be brought forward for Council’s consideration. EXECUTIVE SUMMARY At its March 23, 2015 meeting, Council will recall receiving Report CL 15-11 Airport Advisory Committee. At that meeting staff were directed to solicit citizen applications. As such, an ad appeared in the April 1, 2015 edition of Focus on Tillsonburg requesting interested residents submit an application for the Airport Advisory Committee that were made available on the Tillsonburg.ca website. Since advertising for the Airport Advisory Committee, the Clerk’s office has received a number of applications from interested citizens. The Clerk’s Office has also received additional applications for the Heritage, Beautification and Cemeteries Committee. At the In Camera Council meeting of April 27, 2015 Council was given the opportunity to review the applications. 128 A By-Law to amend Schedule “A” of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees, will be brought forward for Council consideration. COMMUNITY STRATEGIC PLAN IMPACT The Committee appointments demonstrate an excellence in local government through increased opportunities for citizens and stakeholders to be included in oversight on municipal operations. FINANCIAL IMPACT/FUNDING SOURCE There is no impact on municipal finances. Page 2 / 2 CAO 129 By-law 3876 Schedule A Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Helen Lamos Michael Kadey Scot Richardson 2 vacancies The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 6 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Ann Loker 2 vacancies To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub-committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Jesse Goossens - Chamber Rep Andrew Burns Scott McLean Ashton Nembhard Melissa Verspeeten – Real Estate Rep Cedric Tomico - BIA Rep Michael Bossy To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall community growth within the Town. 8 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep 2 Staff 1 Councillor Councillor Hayes CAO Development Commissioner Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher 2 vacancies To advise Council on all matters with respect to architectural and historical significance. To assist Council in conserving Tillsonburg’s historic past and to promote public education concerning preservation of unique architectural and heritage of Tillsonburg. To make recommendations to Council regarding designations of buildings with historical significance, this would ensure the conservation, protection and preservation of heritage in Ontario, in accordance with the Ontario Heritage Act. To make recommendations to Council on the Tillsonburg 8 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager 130 By-law 3876 Schedule A Cemetery. To oversee sub-committees such as Pioneer Cemetery Sub- Committee. Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Helen Lamos 2 vacancies To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Dace Zvanitajs Mike Cerna Mel Getty James Payne Susan Labanich To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc 8 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a Airport Advisory Committee Membership to be confirmed by Council. Representative from Transport Canada/Nav Canada To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. 2 Staff 1 Councillor 1 South-West Oxford Councillor Cephas Panschow 131 STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Report Title: APPOINTMENT OF BY-LAW ENFORCEMENT OFFICER Report No.: DCS 15-17 Author: Geno Vanhaelewyn, Chief Building Official Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: - RECOMMENDATION: THAT Council receives Report DCS 15-17 Appointment of By-Law Enforcement Officer as information; AND THAT a By-Law to appoint Dan Smukavich as a By-Law Enforcement Officer for the Town of Tillsonburg be brought forward for Council consideration. EXECUTIVE SUMMARY Building and By-Law Services recently hired Dan Smukavich as By-Law Enforcement/Property Standards Officer in order to fill a vacancy within the department. This report is to request Council for the official appointment of Dan Smukavich as a “By-Law Enforcement Officer” which will allow the officer to issue Part 1 and Part 2 Provincial Offences Notices (fine/ticket) within the Town of Tillsonburg. Some examples of current Part 1 fines within the department are related to Animal Control, Garbage, Noise, Signs, etc. All Part 2 fines are related to the Traffic and Parking By-Law. CONSULTATION/COMMUNICATION None required FINANCIAL IMPACT/FUNDING SOURCE No financial impact. 132 Page 2 / 2 CAO 133 STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Title: Road Naming - Glendale West Subdivision Report No.: DCS 15-16 Author: GENO VANHAELEWYN – Chief Building Official Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: - RECOMMENDATION: THAT Council receives report DCS 15-16 Road Naming - Glendale West Subdivision; AND THAT Council approve “McGuire Crescent” and “Nancy Court” as road names for the Glendale West Subdivision. EXECUTIVE SUMMARY Planning Services received a formal request from the developer of the Glendale West Subdivision for the approval of two new road names “McGuire Crescent” and “Nancy Court” to be used in the subdivision. Please refer to the draft plan map and the proposed subdivision plan for details. The request for approval is required as a Draft Plan of Subdivision condition and verification that the proposed names will meet the requirements of the Road Naming Policy found in By-Law 3553. The road naming policy statement identifies that the naming of roads and subdivisions for the municipality should be determined in a manner that incorporates local history, culture and environmental features. 1 CAO 134 CONSULTATION/COMMUNICATION Parks and Recreation Department’s Culture and Heritage Manager was consulted and noted that the proposed Glendale West road names of “McGuire Crescent” and “Nancy Court” meet the section of the Town's policy for road naming which states "that the developer shall give consideration to names of locally important families, war veterans, local heroes or historical places or events of significance." McGuire Crescent is being named in honour of William McGuire. Criteria met - locally important families, war veteran, local hero. Nancy Court is being name in honour of Nancy Tillson, wife of the Town's founder. Criteria met - locally important families, historical events of significance (190th anniversary this year of the town's founding). Fire Services and 9-1-1 was circulated for emergency conflict assessment and approval was granted with no conflicts. The proposed road names meet the guidelines set in the Road Naming Policy and therefore recommended that “McGuire Crescent” and “Nancy Court” be approved as new road names for the Glendale West subdivision. FINANCIAL IMPACT/FUNDING SOURCE No financial impact. APPROVALS Author Name/Signature GENO VANHAELEWYN DATE: APRIL 13, 2015 Director Name/Signature DATE: APRIL Finance Name/Signature DATE: APRIL 2 CAO 135 STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES Report Title: APPOINTMENT OF DEPUTY CHIEF BUILDING OFFICIAL Report No.: DCS 15-20 Author: Geno Vanhaelewyn, Chief Building Official Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: - RECOMMENDATION: THAT Council receives Report DSC 15-20 Appointment of Deputy Chief Building Official as information; AND THAT a By-Law to appoint Donald Johnson as a Deputy Chief Building Official, Property Standards Officer and Provincial Offences Officer for the Town of Tillsonburg be brought forward for Council consideration. EXECUTIVE SUMMARY Building and By-Law Services recently recruited Donald Johnson as Deputy Chief Building Official/Property Standards Officer in order to fill a temporary vacancy within the department. This report is to request Council for the official appointment of Donald Johnson as a Deputy Chief Building Official, Property Standards Officer and Provincial Offences Officer. This position requires enforcing and performing duties related to the Ontario Building Code Act and its regulation and enforcing Town of Tillsonburg By-laws and related Provincial Statutes and Regulations within the Town of Tillsonburg. CONSULTATION/COMMUNICATION None required FINANCIAL IMPACT/FUNDING SOURCE No financial impact. 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 STAFF REPORT OPERATIONS SERVICES Report Title: Results for Tender # T2015-003 Baldwin St. Storm Outlet Repair Report No.: OPS 15-11 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: REGULAR COUNCIL Council Date: APRIL 27, 2015 Attachments: NONE RECOMMENDATION: THAT Council receive Report OPS 15-11, Results for Tender # T2015-003 Baldwin Street Storm Outlet Repair; AND THAT Council award Tender # T2015-003 to Robert M. Simon Construction Ltd. of Waterford, Ontario at a cost of $58,805.07 (net HST included), the lowest bid received satisfying all Tender requirements; AND THAT a By-law authorizing Mayor and Clerk to enter into an agreement with Robert M. Simon Construction Ltd. for the rehabilitation of the Baldwin St. storm outlet be brought forward for Council consideration. SUMMARY Tenders were called for the repair of the Baldwin St. storm outlet as shown in Figure 1. A total of six (6) plan takers and three (3) bids were received on April 14th 2015 with the lowest bid from to Robert M. Simon Construction Ltd. of Waterford, Ontario for $58,805.07 (net HST included). The repair to the Baldwin St. storm outlet involves the installation of new a storm outlet pipe, repair to the CSP culvert collar, modifications to the water main blow off configuration, and the delivery and compaction of a substantial amount of backfill to restore the significantly eroded embankment. The tender was advertised on the Tillsonburg website, the Tillsonburg News and on Biddingo. Results of the tender are summarized below: 156 Bidder Location Bid Amount 1. Robert M. Simon Construction Ltd. Waterford, ON $ 58,805.07 2. Kirwin & Oatman Excavating Tillsonburg, ON $ 60,642.60 3. Malcolm Excavating Burgessville, ON $ 69,961.88 The above bids include net HST of 1.76% The lowest bid amount is comprised of $6,744.80 County and $52,060.27 Town costs. The bids also included a $5,000 contingency allowance for advertising, material testing, and any unforeseen expenses encountered during construction. The references for Robert M. Simon Construction Ltd were also satisfactory. CONSULTATION/COMMUNICATION A notification letter advising adjacent and nearby residents of the planned activities will be hand delivered after the pre-construction meeting with the Contractor. Any planned roadway or lane closures in order to facilitate the work will be kept to a minimum and communicated to the public in advance. It is anticipated that this project will be completed by mid to late summer when water levels are typically lower. COMMUNITY STRATEGIC PLAN IMPACT The Community Strategic Plan does not specifically address the activities of the Operations Department. FINANCIAL IMPACT/FUNDING SOURCE The Town budget component of funding is comprised of $50,000 from taxation resulting in a potential budget shortfall of $2,060.27 if the entire $5,000 contingency allowance is utilized. This potential budget shortfall can be accommodated in the storm sewer operating and maintenance budget if required. Page 2 / 3 157 Page 3 / 3 158 STAFF REPORT OPERATION SERVICES Report Title: GLENDALE WEST SUBDIVISION PRE-SERVICING AGREEMENT Report No.: OPS 15-12 Author: Kevin De Leebeeck, P.Eng., Director of Operations Meeting Type: COUNCIL MEETING Council Date: APRIL 27, 2015 Attachments: GLENDALE WEST SUBDIVISION PRE-SERVICING AGREEMENT WITH PERFORMANCE COMMUNITIES REALTY INC. RECOMMENDATION: THAT Council receive Report OPS 15-12 Glendale West Subdivision Pre-Servicing Agreement; AND THAT a By-law authorizing Mayor and Clerk to enter into the Pre-Servicing Agreement between the Town and Performance Communities Realty Inc. be brought forward for Council consideration. SUMMARY The sole purpose of the Pre-Servicing Agreement is to substantially negate the effect of the Developer being required to post the full performance security deposit to service the lands and where the Developer specifically acknowledges and agrees to enter into a Subdivision Agreement with the Town and County. The Developer recognizes that the Town is under no obligation to issue any Building Permits relative to the lands until a Subdivision Agreement has been entered into and all conditions thereof complied with. The installation of the pre-servicing works and all activity related thereto is entirely at the risk, expense, and cost of the Developer without any claim or recourse whatsoever against the Town or County. The Developer has provided the following conditions necessary in order to execute the attached Pre-Servicing Agreement including: • Deposit of the required Restoration Security • Certificate of Insurance has been provided 159 As per the conditions of this Pre-Servicing Agreement the Developer will be required to satisfy the following conditions prior to commencing the construction of the pre-servicing works including: • Receive MOECC Form 1 approval for the water distribution system, which is currently under review. • Receive MOECC ECA approval through the Transfer of Review by the County for the storm and sanitary sewers, which is currently under review. • Receive MOECC ECA approval for the Stormwater Management Facility, which is not expected for another 6 to 9 months. In-lieu of this approval the Developer has provided a separate letter of indemnification for any issue or cost related to the SWM facility until this approval is provided. • LPRCA approval of the design plans is anticipated at their next meeting scheduled for May 8th 2015. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact to the Town at this time. Page 2 / 2 CAO 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 STAFF REPORT PARKS AND RECREATION SERVICES Title: Concession Lease 2015-2019 Report No.: PRS 15-17 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Council/Committee Date: April 27, 2015 Attachments: •Concession Form Of Agreement RECOMMENDATION THAT Council receives Report PRS 15-18 - Concession Lease 2015-2019 for information; AND THAT the concession lease be awarded to 2133439 Ontario Inc. O/A Chrissy’s Catering for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $6,300 plus HST; AND THAT a By-law is brought forward for approval. EXECUTIVE SUMMARY The current lease of the concession at the Tillsonburg Community Centre (TCC) expires at the end of August. A request for bids was issued and two responses were received. Staff recommends the Town lease the concession to Chrissy’s Catering for the term of September 1, 2015 through May 31, 2019. BACKGROUND In 2011, the Town awarded the TCC concession lease to Beres’ Catering. A Form of Agreement was approved by Council in 2011 as a formal contract for three years with an option for further renewal. Council approved an amendment to the Agreement in the fall of 2012. In 2014, Council renewed the contract for one year, and that lease expires on August 31, 2015. In March 2015, staff prepared and advertised an invitation to vendors to submit a proposal for the concession lease for the period of September 2015 through May 2019. Responses were received from Beres’ Catering and Chrissy’s Catering. Proposed Lease Rates Sep ’15-Aug 16’ Sep ’16-Aug 17’ Sep ’17-Aug 18’ Sep ’18-May 19’ Beres’ Catering $6,000 $6,120 $6242.40 $4,775.40 Chrissy’s Catering $6,300 $6,300 $6,300 $4,725 PRS 15-18 - Concession Lease 2015-2019 1/2 175 CONSULTATION/COMMUNICATION The opportunity to lease the concession was advertised on the Town website. FINANCIAL IMPACT/FUNDING SOURCE Both of the submitted proposals offer a lease rate higher than the current annual lease revenue of $5,700. The 2016 and future budgets will reflect that higher rate. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A PRS 15-18 - Concession Lease 2015-2019 2/2 176 THIS AGREEMENT made in duplicate this 22nd day of April, 2015. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the Lessor, of the First Part, -and- 2133439 Ontario Inc. O/A Chrissy's Catering Hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillsonburg Community Centre, AND WHEREAS the Lessor is desirous of renting the Tillsonburg Community Centre Concession to a qualified operator to provide food services to the users of the Tillsonburg Community Centre; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreement hereinafter set out, hereby agree as follows: 1.DEFINITIONS a.“Concession” shall mean the Tillsonburg Community Centre Concession to which this Agreement applies. b.“Facility” shall mean the Tillsonburg Community Centre in its entirety. c.“Food Services” shall mean all food and food related products and non-alcoholic beverages required to provide the services within the Concession. 2.RIGHT TO SELL FOOD AT THE CONCESSION The Lessor grants to the Lessee exclusive rights to sell food and non-alcoholic beverages within the Concession as outlined in this Agreement. Items to be sold shall be limited to food products. Notwithstanding above, the Lessor reserves the right to provide their own catering for private events from time to time. 3.LEASE TERM The Lease Term is effective beginning August 31, 2015 and ending May 1, 2019, unless terminated under the provisions of Paragraph 29, as applicable. The Lease Term can be extended for an additional one (1) year, subject to approval by the Lessor in their sole and absolute discretion, upon receipt by the Lessor of written notice thirty (30) days prior to May 1, 2019. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract shall be amended to extend the termination date. 1 177 4. RENT The Lessor agrees to pay the rent as submitted in the Request for Pricing process as outlined below: Lease payment $525.00 per month or $6,300.00 per year plus applicable HST. 5. UTILITY COSTS The utility costs are built within the monthly rent payment. 6. SECURITY DEPOSIT The Lessee shall, at the time of signing the Contract, deposit the sum of Two Hundred & Fifty Dollars ($250.00) in cash or certified cheque with the Lessor to ensure that the building and equipment are left in a condition satisfactory to the Lessor. The deposit will be refunded to the Lessee after the initial year upon satisfactory inspection of the building and equipment or upon termination or expiration of the Contract. 7. FINANCIAL TERMS The security deposit is due upon execution of the lease agreement. The Lessor shall not be responsible to cover any operational losses, in whole or in part, at any time during the Agreement regardless of any circumstances that may arise in the operation of the Concession premises. The Lessee shall also keep such other records as are necessary to perform its duties efficiently and in accordance with the laws of Canada and the Province of Ontario, including daily and annual revenue statements, and shall produce these records for inspection when requested by authorized representatives. 8. HOURS OF OPERATION The Lessee will operate the Concession within the normal hours of operation of the Tillsonburg Community Centre. Hours of operation of the Concession are to be posted in locations deemed appropriate by the Tillsonburg Community Centre Administration. Operations on statutory holidays shall be by mutual consent between the Lessor and Lessee determined not less than twenty-four (24) hours in advance of the holiday. It will be up to the Concession operator to determine if she/he wishes to remain open for longer hours and/or days that what is posted. 2 178 9. FACILITIES INVENTORY The lease agreement for the Concession includes the items listed in Schedule A attached to this agreement. Prior to the beginning of the contract or first date of operations, the Lessor and the Lessee shall perform a joint facilities inventory to determine: The operating condition of all capital equipment; and, The condition of the premises including all surfaces; In no event shall either party remove, without the written permission of the authorized representative(s) of either party, any capital or major equipment or facilities. It is the responsibility of the Lessee to notify the Lessor immediately if any of the equipment becomes non-functioning or a safety hazard. 10. MAINTENANCE & CARE OF KITCHEN EQUIPMENT The cost of normal maintenance and care of kitchen equipment will be the responsibility of the landlord unless due to negligence on the part of the Lessee. The Lessor agrees to maintain the commercial cooking equipment exhaust and applicable fire protection systems in conformance with NFPA 96 including costs associated with any inspections if required. 11. HOUSEKEEPING The Lessee will be responsible for the normal housekeeping (cleaning and sanitizing) of those areas affected by the operation of the Concession; including the cooking and preparation areas and all walls associated with each. Concession cleanliness shall meet Oxford County Public Health Unit standards. Due diligence is the responsibility of the Lessee. 12. WASTE REMOVAL The Lessee will be responsible for the coordination and costs associated with waste removal including applicable tipping fees, cooking oil removal, recycling, etc. 13. TELEPHONE The Lessee may install a business line and point of sale machine at his/her expense. 3 179 14. WALLS Walls are for Tillsonburg Community Centre usage. No advertising or paraphernalia are to be put on walls or hung from ceiling without approval by the Tillsonburg Community Centre Administration, in their sole and absolution discretion. 15. FACILITY CHANGES No changes, installation of signage, renovations or capital improvement shall be made by the Lessee to the equipment, building or food service operation without the written consent of the Lessor. 16. ARENA RENTALS Due to the nature of the facility, it is necessary that the common seating areas adjacent to the Concession be used for a variety of functions. These functions may take place during or after the Concession hours of operation. All Lessee special event rentals must be coordinated in conjunction with the TIllsonburg Community Centre Administration and are subject to fees in accordance with the current Rates and Fees bylaw of municipality. 17. OTHER BUSINESSES No other businesses are to be operated in conjunction with the Concession without prior approval by the Lessor in their sole and absolute discretion. 18. REGULATION COMPLIANCE AND LEGISLATION The Lessee shall ensure all services and products provided in respect to this Contract are in accordance with and under authorization of all applicable authorities (Municipal, Provincial and Federal); including but not limited to: The Occupational Health and Safety Act and its regulations The Workplace Safety & Insurance Act The Environmental Protection Act (Ontario) and its Regulations The Ontario Fire Protection & Prevention Act The Lessor reserves the right to request authentic copies from the Lessee of any documentation relevant to the aforementioned compliance requirements. Failure to provide may result in the termination of the lease. 4 180 19. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) The Lessee shall be required to supply a Certificate from the Workplace Safety and insurance Board prior to the start of the contract and upon fourteen (14) days’ notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker’s Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 20. W.H.M.I.S REQUIREMENTS The Lessee must supply a supplier label and appropriate Materiel Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease an operation of the concession. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 21. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The policy shall include The Corporation of the Town of Tillsonburg as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall be entirely responsible for the cost of any deductible. The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. 22. LOSS OR DAMAGES It is the Lessee’s responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee’s property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 5 181 23. DAMAGE CLAIMS The Lessee shall be responsible for all damages caused by it, its employees, agents, any workers or persons employed by it, or under its control, or arising from the execution of the Work, or by reason of the existence, location, or condition of Work, or of any materials, plant or machinery used thereon or therein, or goods supplied in execution of the Contract, or which may happen by reason of their failure or the failure of those for whom they are responsible, to do or perform any or all of the several acts or things required to be done by them under the Contract. 24. INDEMNIFICATION The Lessee shall indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 25. EMERGENCY TELEPHONE NUMBER The Lessee shall provide the Lessor with the name(s) and telephone number(s) of his/her representative(s) who can be contacted on a 24-hour basis in case of an emergency during the term of the Contract. 26. TOWN NOT EMPLOYER The Lessee agrees that the Corporation of the Town of Tillsonburg are not to be understood as the employer to any successful Concession operator nor to such Concession operators personnel or staff for any work, service, or supply of any products or materials that may be part of this contract. 27. NON- TRANSFERRRABLE This contract is not assignable, in whole or in part, except by written permission provided by the Town of Tillsonburg in their sole and absolute discretion. Execution of the “Concession Agreement” is not to be deemed as reason for provision of preferential treatment to the Lessee in his/her use of the Tillsonburg Community Centre, nor is there to be any inference, that the Lessor is under an obligation to enter into any other agreements with the Lessee related to the Tillsonburg Community Centre. The Lessor will give equal consideration to all public users of the facility including the Lessee. 28. CHARACTER AND EMPLOYMENT OF WORKERS The Lessee shall employ only orderly, competent and skillful workers to ensure that the Concession operations are carried out in a professional manner. In the event that any person employed by the Lessee in connection with the work arising out of this Contract gives, in the opinion of the Lessor, just cause for complaint, the Lessee upon notification by the Lessor in writing shall not permit such person to continue in any future work in conjunction with the Concession. 6 182 29. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not taken to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days’ notice and all commissions outstanding shall be payable to the Lessor within thirty (30) days from termination. The Lessor may immediately terminate the Agreement if the County of Oxford Board of Health notifies the Lessor that: The bacterial content of the food fails to meet public health standards; or, The method for preparing, packaging, storing or shipping food is deemed unsatisfactory in meeting public health standards; or, Any other condition exists that, in the opinion of the County of Oxford Board of Health, results in food being deemed unfit for human consumption If the Agreement is terminated immediately, all outstanding monies shall be payable to the Lessor within ten (10) business days following termination. 30. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 31. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 32. ACCESS The Lessee agrees to supply the Lessor with a key holder list for the Canteen to be used in the instance where access is needed into the Canteen for maintenance or emergency purposes. 7 183 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED in the Presence of THE CORPORATION OF THE TOWN OF TILLSONBURG ___________________________ _______________________ STEPHEN MOLNAR MAYOR DATE __________________________ _________________________ DONNA WILSON CLERK DATE THE LESSEE: _________________________ __________________________ NAME DATE OWNER I have the authority to bind the corporation 8 184 APPENDIX A – INVENTORY: Updated INVENTORY NOTES Icee machine Good Working Condition Vulcan GH300 gas 2 burner Good Working Condition Counterline hotplate Good Working Condition Garland GD Series gas griddle Good Working Condition Pitco 35c deep fryer 2 basket Good Working Condition Bunn hot chocolate Cappuccino machine Good Working Condition Bunn CW series coffeee maker Good Working Condition Nugget Popcorn maker Good Working Condition Panasonic microwave (new) New Condition Rico nacho warmer Single door Good Working Condition Coke cooler Serviced by Coke Double door coke cooler Serviced by Coke Small chest freezer Good Working Condition Large chest freezer Good Working Condition 4 slice toaster Good Working Condition 9 185 STAFF REPORT PARKS AND RECREATION SERVICES Title: Skate Shop Lease 2015-2019 Report No.: PRS 15-17 Author: Rick Cox, Director of Recreation, Culture & Parks Meeting Type: Council Meeting Council/Committee Date: April 27, 2015 Attachments: • Skate Shop Form Of Agreement RECOMMENDATION THAT Council receives Report PRS 15-17 - Skate Shop Lease 2015-2019 for information; AND THAT the skate shop lease be awarded to Tillsonburg Skate Shop/Michael Pappaioannou for the term of Sept. 1 2015 through May 31, 2019 at the annual rate of $2,280 plus HST; AND THAT a By-law is brought forward for approval. EXECUTIVE SUMMARY The current lease of skate shop at the Tillsonburg Community Centre expires at the end of August. A request for bids was issued and the tenant currently holding the lease was the only one to submit a response. Staff recommends the Town lease the skate shop to the Tillsonburg Skate Shop for the term of September 1, 2015 through May 31, 2019. BACKGROUND Skate Shop In 2011, the Town awarded the skate shop lease to Tillsonburg Skate Shop under the proprietorship of Michael Pappaioannou. The Form of Agreement was approved by Council for a term of three years with an option for further renewal. In 2014, Council renewed the contract for one year, and that lease expires on August 31, 2015. In March 2015, staff prepared and advertised an invitation to vendors to submit a proposal for the skate shop lease for the period of September 2015 through May 2019. Only one submission was received. Mr. Pappaioannou has provided good service to the facility users and has been a good tenant. Staff recommends that the Town consent to the lease at the proposed rate schedule of $290/month for September through March and $50/month for April through August. The tenant must also maintain $2,000,000 liability insurance and WSIB coverage for the duration of the lease. PRS 15-17 - Skate Shop Lease 2015-2019 1/2 186 CONSULTATION/COMMUNICATION The opportunity to lease the skate shop was advertised on the Town website and sent to the current tenant for consideration. FINANCIAL IMPACT/FUNDING SOURCE The submitted proposal offers a lease rate of $290 per month during the months of September through March, and $50 per month during the months of April through August, for an annual total of $2,280. These rates would be consistent for the duration of the lease. The lease that is expiring at the end of August is for a monthly payment of $275 year-round, or an annual total of $3,300. There is a net improvement in 2015 of $60 over budget, but the 2016 and future revenue budgets would be reduced to reflect the change in lease rates. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A PRS 15-17 - Skate Shop Lease 2015-2019 2/2 187 THIS AGREEMENT made in duplicate this 22nd day of April, 2015. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the Lessor, of the First Part, -and- Michael Papaioannou as Tillsonburg Skate Shop, Hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillsonburg Community Centre, AND WHEREAS the Lessor is desirous of renting the skate sharpening room to a qualified operator to provide skate sharpening services to the users of the Tillsonburg Community Centre; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreement hereinafter set out, hereby agree as follows: 1. DEFINITIONS a. “Skate Shop” shall mean the Skate Sharpening Shop to which this Agreement applies. b. “Facility” shall mean the Tillsonburg Community Centre in its entirety. 2. RIGHT TO PROVIDE SKATE SHARPENING SERVICES The Lessor grants to the Lessee exclusive rights to sell skate sharpening services within the facility in this Agreement. 3. LEASE TERM The Lease Term is effective beginning August 31, 2015 and ending May 1, 2019, unless terminated under the provisions of Paragraphs 26, as applicable. The Lease Term can be extended for an additional one (1) year, subject to approval by the Lessor in their sole and absolute discretion, upon receipt by the Lessor of written notice thirty (30) days prior to May 1, 2019. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract shall be amended to extend the termination date. 1 188 4. RENT The Lessor agrees to pay the rent as submitted in the Request for Pricing process as outlined below: Sept – Nov 2015 Dec – Feb 2015/2016 Mar – May 2016 June – Aug 2016 Sept –Nov 2016 Bid $ 870.00 $ 870.00 $ 390.00 $ 150.00 $ 870.00 HST $ 113.10 $ 113.10 $ 50.70 $ 19.50 $ 113.10 Total Bid Price $ 983.10 $ 983.10 $ 440.70 $ 169.50 $ 983.10 Dec – Feb 2016/2017 Mar - May 2017 June - Aug 2017 Sept – Nov 2017 Dec - Feb 2017/2018 Bid $ 870.00 $ 390.00 $ 150.00 $ 870.00 $ 870.00 HST $ 113.10 $ 50.70 $ 19.50 $ 113.10 $ 113.10 Total Bid Price $ 983.10 $ 440.70 $ 169.50 $ 983.10 $ 983.10 Mar - May 2018 Jun – Aug 2018 Sept - Nov 2018 Dec – Feb 2018/2019 Mar – May 2019 Bid $ 390.00 $ 150.00 $ 870.00 $ 870.00 $ 390.00 HST $ 50.70 $ 19.50 $ 113.10 $ 113.10 $ 50.70 Total Bid Price $ 440.70 $ 169.50 $ 983.10 $ 983.10 $ 440.70 5. UTILITY COSTS The utility costs are built within the monthly rent payment. 6. SECURITY DEPOSIT The Lessee shall, at the time of signing the Contract, deposit the sum of Two Hundred & Fifty Dollars ($250.00) in cash or certified cheque with the Lessor to ensure that the building is left in a condition satisfactory to the Lessor. The deposit will be refunded to the Lessee after the final year upon satisfactory inspection of the building or upon termination of the Contract. 7. FINANCIAL TERMS The security deposit is due upon execution of the lease agreement. The Lessor shall not be responsible to cover any operational losses, in whole or in part, at any time during the Agreement regardless of any circumstances that may arise in the operation of the Skate Sharpening Shop premises. The Lessee shall also keep such other records as are necessary to perform its duties efficiently and in accordance with the laws of Canada and the Province of Ontario, including daily and annual revenue 2 189 statements, and shall produce these records for inspection when requested by authorized representatives. 8. HOURS OF OPERATION The Lessee will operate the Skate Shop within the normal hours of operation of the Tillsonburg Community Centre. Hours of operation of the Skate Shop are to be posted in locations deemed appropriate by the Tillsonburg Community Centre Administration. Operations on statutory holidays shall be by mutual consent between the Lessor and Lessee determined not less than twenty-four (24) hours in advance of the holiday. It will be up to the Skate Shop operator to determine if she/he wishes to remain open for longer hours and/or days that what is posted. The Skate Shop operator shall work closely with the Tillsonburg Community Centre Administrator on promotion, marketing and all aspects of Skate Shop operations. 9. HOUSEKEEPING The Lessee will be responsible for the normal housekeeping (cleaning and sanitizing) of those areas affected by the operation of the Skate Shop. Due diligence is the responsibility of the Lessee. 10. WASTE REMOVAL The Lessee will be responsible for the coordination and costs associated with waste removal including recycling, etc. 11. TELEPHONE The Lessee may install a business line and point of sale machine at his/her expense. 12. WALLS Walls are for Tillsonburg Community Centre usage. No advertising or paraphernalia are to be put on walls or hung from ceiling without approval by the Tillsonbug Community Centre Administration, in their sole and absolution discretion. 13. FACILITY CHANGES No changes, installation of signage, renovations or capital improvement shall be made by the Lessee to the building without the written consent of the Lessor. 14. OTHER BUSINESSES No other businesses are to be operated in conjunction with the Skate Shop without prior approval by the Lessor in their sole and absolute discretion 3 190 15. REGULATION COMPLIANCE AND LEGISLATION The Lessee shall ensure all services and products provided in respect to this Contract are in accordance with and under authorization of all applicable authorities (Municipal, Provincial and Federal); including but not limited to: The Occupational Health and Safety Act and its regulations The Workplace Safety & Insurance Act The Environmental Protection Act (Ontario) and its Regulations The Ontario Fire Protection & Prevention Act The Lessor reserves the right to request authentic copies from the Lessee of any documentation relevant to the aforementioned compliance requirements. Failure to provide may result in the termination of the lease. 16. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) The Lessee shall be required to supply a Certificate from the Workplace Safety and insurance Board prior to the start of the contract and upon fourteen (14) days’ notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker’s Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 17. W.H.M.I.S REQUIREMENTS The Lessee must supply a supplier label and appropriate Materiel Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease an operation of the Skate Shop. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 18. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The policy shall include The Corporation of the Town of Tillsonburg as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall be entirely responsible for the cost of any deductible. 4 191 The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. 19. LOSS OR DAMAGES It is the Lessee’s responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee’s property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 20. DAMAGE CLAIMS The Lessee shall be responsible for all damages caused by it, its employees, agents, any workers or persons employed by it, or under its control, or arising from the execution of the Work, or by reason of the existence, location, or condition of Work, or of any materials, plant or machinery used thereon or therein, or goods supplied in execution of the Contract, or which may happen by reason of their failure or the failure of those for whom they are responsible, to do or perform any or all of the several acts or things required to be done by them under the Contract. 21. INDEMNIFICATION The Lessee shall indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 22. EMERGENCY TELEPHONE NUMBER The Lessee shall provide the Lessor with the name(s) and telephone number(s) of his/her representative(s) who can be contacted on a 24-hour basis in case of an emergency during the term of the Contract. 23. TOWN NOT EMPLOYER The Lessee agrees that the Corporation of the Town of Tillsonburg are not to be understood as the employer to any successful Skate Shop operator nor to such Skate Shop operators personnel or staff for any work, service, or supply of any products or materials that may be part of this contract. 5 192 24. NON- TRANSFERRABLE This contract is not assignable, in whole or in part, except by written permission provided by the Town of Tillsonburg in their sole and absolute discretion. Execution of the “Skate Shop Agreement” is not to be deemed as reason for provision of preferential treatment to the Lessee in his/her use of the Tillsonburg Community Centre, nor is there to be any inference, that the Lessor is under an obligation to enter into any other agreements with the Lessee related to the Tillsonburg Community Centre. The Lessor will give equal consideration to all public users of the facility including the Lessee. 25. CHARACTER AND EMPLOYMENT OF WORKERS The Lessee shall employ only orderly, competent and skillful workers to ensure that the Skate Shop operations are carried out in a professional manner. In the event that any person employed by the Lessee in connection with the work arising out of this Contract gives, in the opinion of the Lessor, just cause for complaint, the Lessee upon notification by the Lessor in writing shall not permit such person to continue in any future work in conjunction with the Skate Shop. 26. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not taken to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days’ notice and all monies outstanding shall be payable to the Lessor within thirty (30) days from termination. 27. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 28. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 29. ACCESS The Lessee agrees to supply the Lessor with a key holder list for the Skate Shop to be used in the instance where access is needed into the Skate Shop for maintenance or emergency purposes. 6 193 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED in the Presence of THE CORPORATION OF THE TOWN OF TILLSONBURG ___________________________ _______________________ STEPHEN MOLNAR MAYOR DATE __________________________ _________________________ DONNA WILSON CLERK DATE THE LESSEE: _________________________ __________________________ NAME DATE OWNER I have the authority to bind the corporation 7 194 = Agenda item Discussion Outcome 1 Call to order 2 Attendance Present: Regrets: Donna Scanlan, Paul DeCloet, Bob McCormick, Mike Cerna, Mel Getty, James Payne, Susan Labanich, Penny Esseltine, Janet Mccurdy, Rick Cox Dace Zvanitajs, Don Baxter 3 Disclosure of Pecuniary Interest None Declared 4 Minutes & Business Arising out of the Minutes Resolved that the Minutes as prepared for the Parks & Recreation Advisory Committee meeting of November 18, 2014 be adopted 5 Adoption of the Agenda RESOLVED THAT the Agenda as prepared for the Parks & Recreation Committee Meeting of March 10, 2015 be adopted 6 Presentations/Deputations Orientation to Council Committees – Jeff Bunn Deputy Clerk Election of Chair, Vice Chair – Janet Mccurdy, Recreation Programs and Services Manager On Nomination by Donna Scanlan, Seconded by James Payne and carried Chair - Mel Getty The Corporation of the Town of Tillsonburg Committee Name Tuesday March, 10, 2015 8:00am Marwood Lounge 45 Hardy Ave, Tillsonburg, ON Minutes 195 Council Meeting – Agenda - 2 - 6 Con’t Presentations/Deputations con’t On Nomination by Donna Scanlan, seconded by James Payne and carried Vice Chair - Bob McCormick 7 General Business and Reports Round Table and Introductions 8 Other Business Community Centre Revitalization – Rick Cox – Director of Recreation, Culture and Parks • Similar format will be followed including, stakeholder, community, neighbourhood and public meetings Community Centre Revitalization – Marib Pirzada – University of Waterloo Co-op • Presented information to committee on survey and results so far. Doors Open Oxford – Invitation to all committee members to attend 10am-4pm at Tillsonburg Community Centre on May 30, 2015. Theme is Sports Heritage. Sports Hall of Fame • Deadline for nominations – June 2, 2015 • Induction Ceremony – October 18, 2015 Selection Committee - Deferred to April meeting Council Presentation – Master Plan – Memorial Park and Lake Lisgar – Monday March 23, 2015 Parks and Recreation Advisory Committee meeting times Meeting times have been set to 7:30am Designated Parking in Parks Deferred to April Meeting 9 Correspondence Tillsonburg Beautification Day – May 9, 2015, 9:00am at Annandale Ball Diamonds 10 Next Meeting Tuesday April 7, 2015 11 Adjournment Meeting adjourned @ 8:30am 196 = Attendance: Charles Baldwin, Jeff Bunn, Ken Butcher, Paul DeCloet, Penny Esseltine, Robert Marsden, Sue Saelens, Marian Smith, Brian Stephenson. Special Guest Mayor Stephen Molnar Regrets: Corey Hill, Paul Wareing 1. Call to Order: The meeting was called to order at 9:00 a.m. by Robert Marsden. 2. Adoption of Agenda Moved By: J. Wilkinson Seconded By: P. Esseltine Proposed Resolution THAT the Agenda as prepared for the Committee meeting of April 2, 2015 be adopted. Carried 3. Disclosure of Pecuniary Interest: None 4. Approval of previous minutes Moved By: P. Esseltine Seconded By: K. Butcher Proposed Resolution THAT the minutes for the March 5, 2015 meeting be approved. Carried 5. Presentations and Deputations: None 6. General Business and Reports: a) Bear Street residence: Museum staff are researching the history of this residence for possible Heritage designation. J. Wilkinson commented that the widow walk on the top of this house is not of historical significance as this feature is typically used when near a marine location. b) By-law for decoration at Tillsonburg Cemetery: there are many different rules for every cemetery but committee feels it needs to be kept as simple as possible to aid enforcement. K. Butcher suggested a separate meeting to deal only with this issue which will be held Thursday, April 23 at 9:00 a.m. meeting in front of the office at the cemetery for a tour. c) Tree By-law: J. Bunn provided the background for assembling the current draft by-law including adaptations from other cities’ bylaws. We are fortunate for have a relationship with Long Point Conservation Authority (LPCA) as they will be willing to provide advice about trees (note: they will not be responsible for tree decisions, only advice). P. DeCloet complimented J. Bunn for his excellent work in drafting the new bylaw. The tree lists on the attached schedules need to be reviewed prior to recommending to Council. All committee members are asked to review the Schedules and bring comments and questions to next meeting or forward comments to Charles Baldwin at cmbaldwin@sympatico.ca or P. DeCloet at p.decloet@bell.net. This bylaw covers trees only on municipal property. It was suggested that a pamphlet be made available to public suggesting which trees are undesirable and which are the best choices. d) Keep Tillsonburg Beautiful Plans: Date is set for May 9 from 9:00 a.m. to 12:00 p.m. at the baseball fields at the east end of Concession St. E. B. Stephenson mentioned that Knights of The Corporation of the Town of Tillsonburg Heritage, Beautification & Cemetery AdvisoryCommittee April 2, 2015 9:00 a.m. Marwood Lounge Tillsonburg Community Centre Minutes 197 Council Meeting – Agenda - 2 - Columbus will making a donation toward the cost of the event. TD Friends of the Environment have provided a grant of $1,350. 7. Correspondence: None 8. Other Business: a) C. Baldwin brought forward a Memorial Tree Program for Tillsonburg. K. Butcher reported there is a funeral home in Ridgetown that purchases trees for each deceased person. These trees are planted in a conservation area which will eventually grow into an impressive forest. This will be discussed in a future meeting after further information has been gathered. b) Mandate and Terms of Reference: After considerable discussion, it was felt that this committee has a large scope of responsibility. The Beautification portion has been confined mainly to the one annual tree planting event and is perhaps not a right fit for this committee. Members are asked to carefully review the Terms of Reference for discussion at the next meeting. c) Mausoleum and Columbarium update: unless family provides funds for repair and ongoing maintenance of the mausoleum it will be demolished and interment will take place. The wrong columbarium was shipped so a new one is still being awaited. An existing columbarium is leaning over because internal parts are failing. It will cost more to repair than to buy a new one. Proceeding with landscaping around the columbaria as per the new design plans. d) Cemetery water system: quotes have been received and the cost will be approximately $10,000 to provide a new system. It will not as extensive as the old system. e) Cenotaph: R. Marsden advised that there is a plan to have the names of Tillsonburg soldiers who died in the 1st and 2nd World Wars added to the Cenotaph. f) Next meeting: May 7, 2015 at 9:00 a.m. in the Marwood Lounge. g) Adjournment Moved By: M. Smith Seconded By: C. Baldwin Proposed Resolution THAT the April 2, 2015 meeting be adjourned at 10:23 a.m. Carried 198 COUNCIL REPORT MAYOR’S OFFICE Report Title: UPDATE –CAO Performance Appraisal Report No.: MYR 15-05 Open Session Report Author: Mayor Molnar (Review Committee) Type: RECOMMENDATION Date: APRIL 27, 2015 RECOMMENDATION: THAT Council has reviewed the material presented by the CAO Performance Appraisal Committee and that Report MYR 15-05, be received as information; AND THAT Council endorses the recommendations for 2015 Goals and Objectives and Remuneration as presented; THAT FURTHER THAT the work of the Review Committee be considered complete and that the Committee be disbanded. EXECUTIVE SUMMARY The purpose of this report is to provide updated information regarding the CAO Performance Evaluation Process as approved by Council. As directed by Council Resolution (CAO Report 15-01) of January 12, 2015, a CAO Performance Review Committee was established. Composition of this Committee included Mayor Molnar, Deputy Mayor Beres and Councillor Stephenson. The Committee have met on numerous occasions and in consultation with all members of Council have collectively prepared this report and its’ accompanying recommendation for review and consideration. INFORMATION The recommended process, as agreed to by the Committee, is as follows; • Review the Objectives (and themes) as communicated by the CAO in 2014. • Review the performance of the CAO in 2014 in relation to Council direction and CAO initiatives. 199 • In conjunction with the CAO and with input from Council members, the Committee will develop Goals and Objectives for 2015. • Establish the measurement criteria for the defined Goals and Objectives for 2015. • The Committee has tabulated the results of the responses from individual Council members and prepared a supplemental report highlighting the following; o Summary sheet illustrating a tabulated summary of Council input. o Identification of Committee consensus on Council directed 2015 Goals and Objectives for the CAO. • In consideration of all the information collected and reviewed, the Committee is pleased to recommend to Council the following; o Recommendation to Council regarding the 2015 Goals and Objectives. o Recommendation(s) for CAO compensation on a yearly basis. COUNCIL DIRECTION Supplemental to the earlier input from individual Council members, the Committee has met to review and tabulate the information. The material in this report, and the subsequent recommendations, is an attempt for the Committee to present a substantive report representative of the consensus of individual Council input. Subsequent to any adoption by Council, the entire report will be introduced to the CAO’s employee file and all recommendations adopted shall be implemented. FINANCIAL IMPACT Any direct implication has already been considered within the 2015 Budget and will have no new fiscal variance. APPROVALS: Authors: Mayor Molnar Date: 4/27/15 Deputy Mayor Beres Councillor Stephenson Page 2 / 2 200 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3899 A BY-LAW, TO APPOINT A MUNICIPAL LAW ENFORCEMENT OFFICER AND PROPERTY STANDARDS OFFICER FOR THE TOWN OF TILLSONBURG. WHEREAS pursuant to The Municipal Act, 2001, S.O. 2001, c.25, as amended, the Council of a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; AND WHEREAS pursuant the Municipal Act, 2001, S.O. 2001, c. 25, as amended, requires that a municipality’s capacity, rights, powers and privileges, shall be exercised by by-law; AND WHEREAS pursuant to the provisions of the Police Services Act, R.S.O. 1990, cP.15, as amended, the Council of any municipality may appoint one or more Municipal Law Enforcement Officers who shall be Peace Officers for the purpose of enforcing the By-Laws of the Municipality; AND WHEREAS pursuant to The Building Code Act, S.O. 1992, c. 23, as amended, defines “officer” as a property standards officer who has been assigned the responsibility of administering and enforcing by-laws passed under Section 15.1 of The Building Code Act; AND WHEREAS the Council of the Corporation of the Town of Tillsonburg considers it desirable to appoint a By-Law Enforcement Officer and Property Standards Officer; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT Dan Smukavich be and is hereby appointed By-Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg. 2. THAT this appointment shall be effective April 27, 2015. 3. THAT By-Law 3737 to appoint a By-Law Enforcement Officer of the Corporation of the Town of Tillsonburg is hereby repealed. 4. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST, SECOND AND THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3899 this 27th day of April, 2015. _________________________ MAYOR-Stephen Molnar ________________________ TOWN CLERK-Donna Wilson 201 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3900 A BY-LAW, TO APPOINT A DEPUTY CHIEF BUILDING OFFICIAL, MUNICIPAL LAW ENFORCEMENT OFFICER AND PROPERTY STANDARDS OFFICER FOR THE TOWN OF TILLSONBURG. WHEREAS pursuant to The Municipal Act, 2001, S.O. 2001, c.25, as amended, the Council of a Municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act, to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; AND WHEREAS pursuant the Municipal Act, 2001, S.O. 2001, c. 25, as amended, requires that a municipality’s capacity, rights, powers and privileges, shall be exercised by by-law; AND WHEREAS pursuant to the provisions of the Building Code Act, S.O. 1992, c.23, Section 3, provides for the appointment of a Chief Building Official and Section 77 of the Legislation Act, 2006, c. 21 provides for the appointment of Deputies with the same powers of the holder of the office; AND WHEREAS pursuant to the provisions of the Police Services Act, R.S.O. 1990, cP.15, as amended, the Council of any municipality may appoint one or more Municipal Law Enforcement Officers who shall be Peace Officers for the purpose of enforcing the By-Laws of the Municipality; AND WHEREAS pursuant to The Fire Protection and Prevention Act, as amended, provides that a municipality may appoint officers to enforce By-Laws passed pursuant to the said Act; AND WHEREAS pursuant to The Building Code Act, S.O. 1992, c. 23, as amended, defines “officer” as a property standards officer who has been assigned the responsibility of administering and enforcing by-laws passed under Section 15.1 of The Building Code Act; AND WHEREAS the Council of the Corporation of the Town of Tillsonburg considers it desirable to appoint a By-Law Enforcement Officer and Property Standards Officer; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT Donald Johnson be and is hereby appointed as Deputy Chief Building Official, By-Law Enforcement Officer and Property Standards Officer for the Town of Tillsonburg. 2. THAT this appointment shall be effective April 27, 2015 to October 12, 2015. 3. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST, SECOND AND THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3900 this 27th day of April, 2015. _________________________ MAYOR-Stephen Molnar ________________________ TOWN CLERK-Donna Wilson 202 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3901 A BY-LAW, To Appoint Directors to the Board of Management of the Tillsonburg Business Improvement Area (BIA), hereby Established by The Corporation of The Town of Tillsonburg. WHEREAS the Council of the Town of Tillsonburg passed By-Law 2013 on December 13, 1977, to designated an improvement area within the Downtown of the Town ofTillsonburg; AND WHEREAS the Council of the Town of Tillsonbrug passed By-Law 3180 on October 24, 2005, to enlarge the area designated as an improvement area; AND WHEREAS Section 204(3) of the Municipal Act, S.D. 2001 Chapter 25 provides that the Board of Management for the improvement area shall be composed of one or more directors appointed by the municipality and the remaining directors selected by a vote of the membership of the improvement area and appointed by the municipality; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of Tillson burg enacts as follows: 1. THAT a Board of Management be and is hereby established for the Business Improvement Area in the Town of Tillsonburg as designated by By-Law 3180 and shall be comprised of one (1) member of Council, one (1) staff liaisons, and members of the BIA selected by a vote of the membership of the improvement area. 2. THAT the said Board of Management shall consist of the following members: Cedric Tomico Kendall Causyn John Kirkland Lori Arnold Laura Magashazi Virginia Armstrong Terry Pond Chris Jezovnik Krystal West Max Adam Joe McIntyre Colleen Pepper Dan Rasokas 3. THAT the foregoing members shall be appointed for a term ending the 1st day of January, 2019, or until their successors are appointed. 4. THAT the Board of Management is entrusted with overseeing the improvement, beautification and maintenance of buildings and structures in the area and to promote the area as a business or shopping area. 5. THAT this by-law comes into full force and effect upon the day of passing. READ A FIRST, SECOND AND THIRD TIME, PASSED, SIGNED, SEALED AND NUMBERED 3901 this 27th day of April, 2015. _________________________ MAYOR-Stephen Molnar ________________________ TOWN CLERK-Donna Wilson 203 204 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3902 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1.That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘MG-5’ the zone symbol of the lands so designated ‘MG-5’ on Schedule “A” attached hereto. 2.That That Section 17.3 to By-Law Number 3295, as amended is herebyfurther amended by adding the following subsection at the end thereof: “17.3.5 LOCATION: SOUTH SIDE OF TOWNLINE ROAD, PART LOT 1638, PLAN 500, MG-5 (Key Map 35) 17.3.5.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any MG-5 Zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Table 17.1; and a customer contact centre office. 17.3.5.2 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any MG-5 Zone use any lot, or erect, alter, or use any building or structure for any purpose except in accordance with the following provisions: 17.3.5.2.1 For the purposes of this subsection, a “customer contact centre office” means any building or part of a building with typically five or more agent employees who, as an integral component of their daily operation and through specialized communications equipment, interact with customers in a planned, systematic and measurable way. 17.3.5.3 That all of the provisions of the MG Zone in Section 17.2 of this By-Law, as amended, shall apply; and further, that all other provisions of this By-Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 205 The Corporation of the Town of Tillsonburg By-law Number 3902 Page 2 3.This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 27th day of April, 2015. READ a third time and finally passed this 27th day of April, 2015. Mayor Clerk 206 L O T 1 6 3 8 L O T 1 6 3 7 P L A N 5 0 0 N1 0 ° 5 5 ' 1 0 " W 8 3 . 4 9 N1 1 ° 2 9 ' 5 0 " W 8 3 . 5 0 N79°03'30"E 130.63 N79°03'30"E 131.48 TOWN LINE RD T A Y L O R L A N E SCHEDULE "A" PT LOT 1638, PLAN 500PARTS 3 AND 4, REFERENCE PLAN 41R-1742TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO MG-5 NOTE: ALL DIMENSIONS IN METRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE 27th DAY OF APRIL, 2015 10 0 10 20 305 METRES TO BY-LAW No.©3902 3902 207 ZN 7-15-02 TOWN OF TILLSONBURG BY-LAW NUMBER 3902 EXPLANATORY NOTE The purpose of By-Law Number 3902 is to rezone the subject property from ‘General Industrial Zone (MG)’ to ‘Special General Industrial Zone (MG-5)’ to include a customer contact centre as an additional permitted use on the Industrially Zoned lands. The subject property is described as Parts 3 & 4 of Reference Plan 41R-1742 and Part Lot 1638, Plan 500, in the Town of Tillsonburg. The lands are located on the south side of Townline Road, between Vienna Road and Cedar Street, and are municipally known as 25 Townline Road. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 3902. The public hearing was held on April 13, 2015. Any person wishing further information relative to Zoning By-Law Number 3902 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-15-02 (Tilson Property Investments) Report No: 2015-76 208 TI L L S O N S T BALLALLEY SIMC O E STOAKST DUNCAN ST NEFF ALLEY TOWN LINE RD LINCOLN ST FIRSTALLEYPINE AVE EAR L E S T ROUS E ST VIEN N A R D GEO R G E ST TA Y L O R L A N E CE D A R S T VAN ST J O H N P O U N D R D HIGHWAY 3 VER N A D R YOUN G S T SPRUCE ST BA L L S T O L D V I E N N A R D E L M S T KEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 150 200 25025 METRES 3902 209 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO. 3904 A BY-LAW to amend Schedule “A” of By-Law 3876, being a by-law to Define the Mandate, Membership, and Meeting Procedures for Committees. WHEREAS it is deemed necessary and expedient to amend Schedule “A” By-Law 3876 NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. That Schedule “A” to By-Law 3876 is hereby amended by appointing additional members to the Heritage, Beautification and Cemeteries Committee, and establishing the membership of the Airport Advisory Committee. 2. This By-Law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 27th DAY OF APRIL, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF APRIL, 2015. __________________________ Mayor – Stephen Molnar __________________________ Municipal Clerk – Donna Wilson 210 By-law 3876 Schedule A Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Helen Lamos Michael Kadey Scot Richardson 2 vacancies The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 6 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Ann Loker 2 vacancies To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub-committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Jesse Goossens - Chamber Rep Andrew Burns Scott McLean Ashton Nembhard Melissa Verspeeten – Real Estate Rep Cedric Tomico - BIA Rep Michael Bossy To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall community growth within the Town. 8 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep 2 Staff 1 Councillor Councillor Hayes CAO Development Commissioner Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher 2 vacancies To advise Council on all matters with respect to architectural and historical significance. To assist Council in conserving Tillsonburg’s historic past and to promote public education concerning preservation of unique architectural and heritage of Tillsonburg. To make recommendations to Council regarding designations of buildings with historical significance, this would ensure the conservation, protection and preservation of heritage in Ontario, in accordance with the Ontario Heritage Act. To make recommendations to Council on the Tillsonburg 8 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager 211 By-law 3876 Schedule A Cemetery. To oversee sub-committees such as Pioneer Cemetery Sub- Committee. Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Helen Lamos 2 vacancies To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Dace Zvanitajs Mike Cerna Mel Getty James Payne Susan Labanich To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc 8 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a Airport Advisory Committee Membership to be confirmed by Council. Representative from Transport Canada/Nav Canada To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. 2 Staff 1 Councillor 1 South-West Oxford Councillor Cephas Panschow 212 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3906 A BY-LAW to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and Chrissy’s Catering. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an lease agreement with Chrissy’s Catering for the concession at the Tillsonburg Community Centre for a term beginning September 1, 2015 and expiring on May 31, 2019 subject to the terms and conditions contained within the lease agreement; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Lease Agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf of the Corporation of the Town of Tillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 27th DAY OF APRIL, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF APRIL, 2015. ___________________________ MAYOR – Stephen Molnar ___________________________ CLERK – Donna Wilson 213 THIS AGREEMENT made in duplicate this 22nd day of April, 2015. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the Lessor, of the First Part, -and- Marcel Rosehart as Chrissy’s, Hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillsonburg Community Centre, AND WHEREAS the Lessor is desirous of renting the Tillsonburg Community Centre Concession to a qualified operator to provide food services to the users of the Tillsonburg Community Centre; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreement hereinafter set out, hereby agree as follows: 1. DEFINITIONS a. “Concession” shall mean the Tillsonburg Community Centre Concession to which this Agreement applies. b. “Facility” shall mean the Tillsonburg Community Centre in its entirety. c. “Food Services” shall mean all food and food related products and non-alcoholic beverages required to provide the services within the Concession. 2. RIGHT TO SELL FOOD AT THE CONCESSION The Lessor grants to the Lessee exclusive rights to sell food and non-alcoholic beverages within the Concession as outlined in this Agreement. Items to be sold shall be limited to food products. Notwithstanding above, the Lessor reserves the right to provide their own catering for private events from time to time. 3. LEASE TERM The Lease Term is effective beginning August 31, 2015 and ending May 1, 2019, unless terminated under the provisions of Paragraph 29, as applicable. The Lease Term can be extended for an additional one (1) year, subject to approval by the Lessor in their sole and absolute discretion, upon receipt by the Lessor of written notice thirty (30) days prior to May 1, 2019. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract shall be amended to extend the termination date. 1 214 4. RENT The Lessor agrees to pay the rent as submitted in the Request for Pricing process as outlined below: Lease payment $525.00 per month or $6,300.00 per year plus applicable HST. 5. UTILITY COSTS The utility costs are built within the monthly rent payment. 6. SECURITY DEPOSIT The Lessee shall, at the time of signing the Contract, deposit the sum of Two Hundred & Fifty Dollars ($250.00) in cash or certified cheque with the Lessor to ensure that the building and equipment are left in a condition satisfactory to the Lessor. The deposit will be refunded to the Lessee after the initial year upon satisfactory inspection of the building and equipment or upon termination or expiration of the Contract. 7. FINANCIAL TERMS The security deposit is due upon execution of the lease agreement. The Lessor shall not be responsible to cover any operational losses, in whole or in part, at any time during the Agreement regardless of any circumstances that may arise in the operation of the Concession premises. The Lessee shall also keep such other records as are necessary to perform its duties efficiently and in accordance with the laws of Canada and the Province of Ontario, including daily and annual revenue statements, and shall produce these records for inspection when requested by authorized representatives. 8. HOURS OF OPERATION The Lessee will operate the Concession within the normal hours of operation of the Tillsonburg Community Centre. Hours of operation of the Concession are to be posted in locations deemed appropriate by the Tillsonburg Community Centre Administration. Operations on statutory holidays shall be by mutual consent between the Lessor and Lessee determined not less than twenty-four (24) hours in advance of the holiday. It will be up to the Concession operator to determine if she/he wishes to remain open for longer hours and/or days that what is posted. 2 215 9. FACILITIES INVENTORY The lease agreement for the Concession includes the items listed in Schedule A attached to this agreement. Prior to the beginning of the contract or first date of operations, the Lessor and the Lessee shall perform a joint facilities inventory to determine: The operating condition of all capital equipment; and, The condition of the premises including all surfaces; In no event shall either party remove, without the written permission of the authorized representative(s) of either party, any capital or major equipment or facilities. It is the responsibility of the Lessee to notify the Lessor immediately if any of the equipment becomes non-functioning or a safety hazard. 10. MAINTENANCE & CARE OF KITCHEN EQUIPMENT The cost of normal maintenance and care of kitchen equipment will be the responsibility of the landlord unless due to negligence on the part of the Lessee. The Lessor agrees to maintain the commercial cooking equipment exhaust and applicable fire protection systems in conformance with NFPA 96 including costs associated with any inspections if required. 11. HOUSEKEEPING The Lessee will be responsible for the normal housekeeping (cleaning and sanitizing) of those areas affected by the operation of the Concession; including the cooking and preparation areas and all walls associated with each. Concession cleanliness shall meet Oxford County Public Health Unit standards. Due diligence is the responsibility of the Lessee. 12. WASTE REMOVAL The Lessee will be responsible for the coordination and costs associated with waste removal including applicable tipping fees, cooking oil removal, recycling, etc. 13. TELEPHONE The Lessee may install a business line and point of sale machine at his/her expense. 3 216 14. WALLS Walls are for Tillsonburg Community Centre usage. No advertising or paraphernalia are to be put on walls or hung from ceiling without approval by the Tillsonburg Community Centre Administration, in their sole and absolution discretion. 15. FACILITY CHANGES No changes, installation of signage, renovations or capital improvement shall be made by the Lessee to the equipment, building or food service operation without the written consent of the Lessor. 16. ARENA RENTALS Due to the nature of the facility, it is necessary that the common seating areas adjacent to the Concession be used for a variety of functions. These functions may take place during or after the Concession hours of operation. All Lessee special event rentals must be coordinated in conjunction with the TIllsonburg Community Centre Administration and are subject to fees in accordance with the current Rates and Fees bylaw of municipality. 17. OTHER BUSINESSES No other businesses are to be operated in conjunction with the Concession without prior approval by the Lessor in their sole and absolute discretion. 18. REGULATION COMPLIANCE AND LEGISLATION The Lessee shall ensure all services and products provided in respect to this Contract are in accordance with and under authorization of all applicable authorities (Municipal, Provincial and Federal); including but not limited to: The Occupational Health and Safety Act and its regulations The Workplace Safety & Insurance Act The Environmental Protection Act (Ontario) and its Regulations The Ontario Fire Protection & Prevention Act The Lessor reserves the right to request authentic copies from the Lessee of any documentation relevant to the aforementioned compliance requirements. Failure to provide may result in the termination of the lease. 4 217 19. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) The Lessee shall be required to supply a Certificate from the Workplace Safety and insurance Board prior to the start of the contract and upon fourteen (14) days’ notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker’s Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 20. W.H.M.I.S REQUIREMENTS The Lessee must supply a supplier label and appropriate Materiel Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease an operation of the concession. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 21. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The policy shall include The Corporation of the Town of Tillsonburg as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall be entirely responsible for the cost of any deductible. The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. 22. LOSS OR DAMAGES It is the Lessee’s responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee’s property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 5 218 23. DAMAGE CLAIMS The Lessee shall be responsible for all damages caused by it, its employees, agents, any workers or persons employed by it, or under its control, or arising from the execution of the Work, or by reason of the existence, location, or condition of Work, or of any materials, plant or machinery used thereon or therein, or goods supplied in execution of the Contract, or which may happen by reason of their failure or the failure of those for whom they are responsible, to do or perform any or all of the several acts or things required to be done by them under the Contract. 24. INDEMNIFICATION The Lessee shall indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 25. EMERGENCY TELEPHONE NUMBER The Lessee shall provide the Lessor with the name(s) and telephone number(s) of his/her representative(s) who can be contacted on a 24-hour basis in case of an emergency during the term of the Contract. 26. TOWN NOT EMPLOYER The Lessee agrees that the Corporation of the Town of Tillsonburg are not to be understood as the employer to any successful Concession operator nor to such Concession operators personnel or staff for any work, service, or supply of any products or materials that may be part of this contract. 27. NON- TRANSFERRRABLE This contract is not assignable, in whole or in part, except by written permission provided by the Town of Tillsonburg in their sole and absolute discretion. Execution of the “Concession Agreement” is not to be deemed as reason for provision of preferential treatment to the Lessee in his/her use of the Tillsonburg Community Centre, nor is there to be any inference, that the Lessor is under an obligation to enter into any other agreements with the Lessee related to the Tillsonburg Community Centre. The Lessor will give equal consideration to all public users of the facility including the Lessee. 28. CHARACTER AND EMPLOYMENT OF WORKERS The Lessee shall employ only orderly, competent and skillful workers to ensure that the Concession operations are carried out in a professional manner. In the event that any person employed by the Lessee in connection with the work arising out of this Contract gives, in the opinion of the Lessor, just cause for complaint, the Lessee upon notification by the Lessor in writing shall not permit such person to continue in any future work in conjunction with the Concession. 6 219 29. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not taken to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days’ notice and all commissions outstanding shall be payable to the Lessor within thirty (30) days from termination. The Lessor may immediately terminate the Agreement if the County of Oxford Board of Health notifies the Lessor that: The bacterial content of the food fails to meet public health standards; or, The method for preparing, packaging, storing or shipping food is deemed unsatisfactory in meeting public health standards; or, Any other condition exists that, in the opinion of the County of Oxford Board of Health, results in food being deemed unfit for human consumption If the Agreement is terminated immediately, all outstanding monies shall be payable to the Lessor within ten (10) business days following termination. 30. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 31. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 32. ACCESS The Lessee agrees to supply the Lessor with a key holder list for the Canteen to be used in the instance where access is needed into the Canteen for maintenance or emergency purposes. 7 220 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED in the Presence of THE CORPORATION OF THE TOWN OF TILLSONBURG ___________________________ _______________________ STEPHEN MOLNAR MAYOR DATE __________________________ _________________________ DONNA WILSON CLERK DATE THE LESSEE: _________________________ __________________________ NAME DATE OWNER I have the authority to bind the corporation 8 221 APPENDIX A – INVENTORY: Updated INVENTORY NOTES Icee machine Good Working Condition Vulcan GH300 gas 2 burner Good Working Condition Counterline hotplate Good Working Condition Garland GD Series gas griddle Good Working Condition Pitco 35c deep fryer 2 basket Good Working Condition Bunn hot chocolate Cappuccino machine Good Working Condition Bunn CW series coffeee maker Good Working Condition Nugget Popcorn maker Good Working Condition Panasonic microwave (new) New Condition Rico nacho warmer Single door Good Working Condition Coke cooler Serviced by Coke Double door coke cooler Serviced by Coke Small chest freezer Good Working Condition Large chest freezer Good Working Condition 4 slice toaster Good Working Condition 9 222 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3907 A BY-LAW to Authorize a Lease Agreement between the Corporation of the Town of Tillsonburg and the Tillsonburg Skate Shop/Michael Pappiaoannou. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an lease agreement with the Tillsonburg Skate Shop/Michael Pappiaoannou for the Skate Shop at the Tillsonburg Community Centre for a term beginning September 1, 2015 and expiring on May 31, 2019 subject to the terms and conditions contained within the lease agreement; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Lease Agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf of the Corporation of the Town of Tillsonburg. This by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 27th DAY OF APRIL, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF APRIL, 2015. ___________________________ MAYOR – Stephen Molnar ___________________________ CLERK – Donna Wilson 223 THIS AGREEMENT made in duplicate this 22nd day of April, 2015. BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG, Hereinafter called the Lessor, of the First Part, -and- Michael Papaioannou as Tillsonburg Skate Shop, Hereinafter called the Lessee, of the Second Part, AND WHEREAS the Lessor owns the Tillsonburg Community Centre, AND WHEREAS the Lessor is desirous of renting the skate sharpening room to a qualified operator to provide skate sharpening services to the users of the Tillsonburg Community Centre; NOW THEREFORE THE PARTIES, in consideration of the mutual covenants and agreement hereinafter set out, hereby agree as follows: 1. DEFINITIONS a. “Skate Shop” shall mean the Skate Sharpening Shop to which this Agreement applies. b. “Facility” shall mean the Tillsonburg Community Centre in its entirety. 2. RIGHT TO PROVIDE SKATE SHARPENING SERVICES The Lessor grants to the Lessee exclusive rights to sell skate sharpening services within the facility in this Agreement. 3. LEASE TERM The Lease Term is effective beginning August 31, 2015 and ending May 1, 2019, unless terminated under the provisions of Paragraphs 26, as applicable. The Lease Term can be extended for an additional one (1) year, subject to approval by the Lessor in their sole and absolute discretion, upon receipt by the Lessor of written notice thirty (30) days prior to May 1, 2019. If accepted by the Lessor within forty-five days, the same rates and terms shall apply except that the contract shall be amended to extend the termination date. 1 224 4. RENT The Lessor agrees to pay the rent as submitted in the Request for Pricing process as outlined below: Sept – Nov 2015 Dec – Feb 2015/2016 Mar – May 2016 June – Aug 2016 Sept –Nov 2016 Bid $ 870.00 $ 870.00 $ 390.00 $ 150.00 $ 870.00 HST $ 113.10 $ 113.10 $ 50.70 $ 19.50 $ 113.10 Total Bid Price $ 983.10 $ 983.10 $ 440.70 $ 169.50 $ 983.10 Dec – Feb 2016/2017 Mar - May 2017 June - Aug 2017 Sept – Nov 2017 Dec - Feb 2017/2018 Bid $ 870.00 $ 390.00 $ 150.00 $ 870.00 $ 870.00 HST $ 113.10 $ 50.70 $ 19.50 $ 113.10 $ 113.10 Total Bid Price $ 983.10 $ 440.70 $ 169.50 $ 983.10 $ 983.10 Mar - May 2018 Jun – Aug 2018 Sept - Nov 2018 Dec – Feb 2018/2019 Mar – May 2019 Bid $ 390.00 $ 150.00 $ 870.00 $ 870.00 $ 390.00 HST $ 50.70 $ 19.50 $ 113.10 $ 113.10 $ 50.70 Total Bid Price $ 440.70 $ 169.50 $ 983.10 $ 983.10 $ 440.70 5. UTILITY COSTS The utility costs are built within the monthly rent payment. 6. SECURITY DEPOSIT The Lessee shall, at the time of signing the Contract, deposit the sum of Two Hundred & Fifty Dollars ($250.00) in cash or certified cheque with the Lessor to ensure that the building is left in a condition satisfactory to the Lessor. The deposit will be refunded to the Lessee after the final year upon satisfactory inspection of the building or upon termination of the Contract. 7. FINANCIAL TERMS The security deposit is due upon execution of the lease agreement. The Lessor shall not be responsible to cover any operational losses, in whole or in part, at any time during the Agreement regardless of any circumstances that may arise in the operation of the Skate Sharpening Shop premises. The Lessee shall also keep such other records as are necessary to perform its duties efficiently and in accordance with the laws of Canada and the Province of Ontario, including daily and annual revenue 2 225 statements, and shall produce these records for inspection when requested by authorized representatives. 8. HOURS OF OPERATION The Lessee will operate the Skate Shop within the normal hours of operation of the Tillsonburg Community Centre. Hours of operation of the Skate Shop are to be posted in locations deemed appropriate by the Tillsonburg Community Centre Administration. Operations on statutory holidays shall be by mutual consent between the Lessor and Lessee determined not less than twenty-four (24) hours in advance of the holiday. It will be up to the Skate Shop operator to determine if she/he wishes to remain open for longer hours and/or days that what is posted. The Skate Shop operator shall work closely with the Tillsonburg Community Centre Administrator on promotion, marketing and all aspects of Skate Shop operations. 9. HOUSEKEEPING The Lessee will be responsible for the normal housekeeping (cleaning and sanitizing) of those areas affected by the operation of the Skate Shop. Due diligence is the responsibility of the Lessee. 10. WASTE REMOVAL The Lessee will be responsible for the coordination and costs associated with waste removal including recycling, etc. 11. TELEPHONE The Lessee may install a business line and point of sale machine at his/her expense. 12. WALLS Walls are for Tillsonburg Community Centre usage. No advertising or paraphernalia are to be put on walls or hung from ceiling without approval by the Tillsonbug Community Centre Administration, in their sole and absolution discretion. 13. FACILITY CHANGES No changes, installation of signage, renovations or capital improvement shall be made by the Lessee to the building without the written consent of the Lessor. 14. OTHER BUSINESSES No other businesses are to be operated in conjunction with the Skate Shop without prior approval by the Lessor in their sole and absolute discretion 3 226 15. REGULATION COMPLIANCE AND LEGISLATION The Lessee shall ensure all services and products provided in respect to this Contract are in accordance with and under authorization of all applicable authorities (Municipal, Provincial and Federal); including but not limited to: The Occupational Health and Safety Act and its regulations The Workplace Safety & Insurance Act The Environmental Protection Act (Ontario) and its Regulations The Ontario Fire Protection & Prevention Act The Lessor reserves the right to request authentic copies from the Lessee of any documentation relevant to the aforementioned compliance requirements. Failure to provide may result in the termination of the lease. 16. WORKPLACE SAFETY AND INSURANCE BOARD (WSIB) The Lessee shall be required to supply a Certificate from the Workplace Safety and insurance Board prior to the start of the contract and upon fourteen (14) days’ notice, if requested in writing, during the life of the contract. The Certificate shall indicate that all of the assessments the Contractor or any Subcontractor is liable to pay under the Worker’s Safety Insurance Board Act or successor legislation have been paid and that they are in good standing with the Board. 17. W.H.M.I.S REQUIREMENTS The Lessee must supply a supplier label and appropriate Materiel Safety Data Sheet under the W.H.M.I.S. legislation and Hazardous Material Protection Act for all controlled products to be used in conjunction with the lease an operation of the Skate Shop. Any controlled goods supplied without appropriate data sheet and proper labeling will not be allowed on site and will be immediately removed by the Lessee from the premises. 18. INSURANCE The Lessee will maintain and pay for Commercial General Liability Insurance, which coverage shall include premises and all operations to be performed by the Lessee, his/her employees, and/or agents. This insurance coverage shall be subject to limits of not less than Two Million Dollars ($2,000,000.00) inclusive per occurrence for bodily injury, death and damage to property including loss of use thereof for any one occurrence. The policy shall include The Corporation of the Town of Tillsonburg as an additional insured in respect of all operations performed by or on behalf of the Lessee. The Lessee shall be entirely responsible for the cost of any deductible. 4 227 The Insurance Policy shall not be altered, cancelled or allowed to expire or lapse, without thirty (30) days prior written notice to the Lessor. 19. LOSS OR DAMAGES It is the Lessee’s responsibility to maintain appropriate controls over the storage and safekeeping of property belonging to the Lessee and/or their staff; including, but not limited to, all inventory and monies maintained on the premises. The Lessor will not be liable for any loss or damage to the Lessee’s property stored on the premises, for any reason. The Lessee shall also indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 20. DAMAGE CLAIMS The Lessee shall be responsible for all damages caused by it, its employees, agents, any workers or persons employed by it, or under its control, or arising from the execution of the Work, or by reason of the existence, location, or condition of Work, or of any materials, plant or machinery used thereon or therein, or goods supplied in execution of the Contract, or which may happen by reason of their failure or the failure of those for whom they are responsible, to do or perform any or all of the several acts or things required to be done by them under the Contract. 21. INDEMNIFICATION The Lessee shall indemnify and save harmless the Lessor from and against all claims, demands, loss, cost, damages, actions, suits or other proceedings by whomsoever made, brought or prosecuted by, or attributed to any such damages, injury or infringement as a result of activities under this Contract. 22. EMERGENCY TELEPHONE NUMBER The Lessee shall provide the Lessor with the name(s) and telephone number(s) of his/her representative(s) who can be contacted on a 24-hour basis in case of an emergency during the term of the Contract. 23. TOWN NOT EMPLOYER The Lessee agrees that the Corporation of the Town of Tillsonburg are not to be understood as the employer to any successful Skate Shop operator nor to such Skate Shop operators personnel or staff for any work, service, or supply of any products or materials that may be part of this contract. 5 228 24. NON- TRANSFERRABLE This contract is not assignable, in whole or in part, except by written permission provided by the Town of Tillsonburg in their sole and absolute discretion. Execution of the “Skate Shop Agreement” is not to be deemed as reason for provision of preferential treatment to the Lessee in his/her use of the Tillsonburg Community Centre, nor is there to be any inference, that the Lessor is under an obligation to enter into any other agreements with the Lessee related to the Tillsonburg Community Centre. The Lessor will give equal consideration to all public users of the facility including the Lessee. 25. CHARACTER AND EMPLOYMENT OF WORKERS The Lessee shall employ only orderly, competent and skillful workers to ensure that the Skate Shop operations are carried out in a professional manner. In the event that any person employed by the Lessee in connection with the work arising out of this Contract gives, in the opinion of the Lessor, just cause for complaint, the Lessee upon notification by the Lessor in writing shall not permit such person to continue in any future work in conjunction with the Skate Shop. 26. TERMINATION OF THE CONTRACT FOR CAUSE In the event of any material default in this agreement by the Lessee that is within the reasonable control of the Lessee, the Lessor shall have the right to provide written notice of such default and demand that the deficiency of program be rectified within five (5) working days or such longer period as may be agreed upon by the Lessor. If the said default is not rectified or steps are not taken to rectify the situation according to the agreed upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no less than thirty (30) days’ notice and all monies outstanding shall be payable to the Lessor within thirty (30) days from termination. 27. INTERPRETATION The terms and provisions of the Agreement shall be in accordance with the laws of the Province of Ontario. 28. FORCE MAJEURE Neither party shall be held liable for non-performance or damages if caused by events of Force Majeure, which, without limiting the generality thereof, includes fires, floods, unusually severe weather or Acts of God, and are beyond the reasonable control of a party, provided same shall not apply to delay or excuse any financial obligation. 29. ACCESS The Lessee agrees to supply the Lessor with a key holder list for the Skate Shop to be used in the instance where access is needed into the Skate Shop for maintenance or emergency purposes. 6 229 IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals. SIGNED, SEALED AND DELIVERED in the Presence of THE CORPORATION OF THE TOWN OF TILLSONBURG ___________________________ _______________________ STEPHEN MOLNAR MAYOR DATE __________________________ _________________________ DONNA WILSON CLERK DATE THE LESSEE: _________________________ __________________________ NAME DATE OWNER I have the authority to bind the corporation 7 230 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3908 A BY-LAW TO AUTHORIZE AN AGREEMENT BETWEEN THE CORPORATION OF THE TOWN OF TILLSONBURG AND PERFORMANCE COMMUNITIES REALTY INC; WHEREAS The Town of Tillsonburg is desirous of entering into a Pre-Servicing Agreement with Performance Communities Realty Inc. to allow for the pre-servicing of Glendale West Subdivision; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Pre-Servicing Agreement attached hereto forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement on behalf of the Corporation of the Town of Tillsonburg. 3. THAT This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST AND SECOND TIME THIS 27th DAY OF APRIL, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF APRIL, 2015. _________________________ MAYOR-Stephen Molnar _________________________ CLERK-Donna Wilson 231 232 233 234 235 236 237 238 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3910 A BY-LAW to authorize an agreement between The Corporation of the Town of Tillsonburg and The Corporation of the Municipality of Kincardine for the provision of fire communications services. WHEREAS The Fire Protection and Prevention Act, S.O. 1997, c. 4, as amended, authorizes a municipality to provide and/or receive fire protection services to or from other municipalities; AND WHEREAS The Town of Tillsonburg operates fire protection services and holds fire protection assets including fire communications personnel and equipment suitable to meet municipal responsibilities required by the Fire Protection and Prevention Act, through a fire department situated within the Town of Tillsonburg; AND WHEREAS The Corporation of the Town of Tillsonburg is desirous of entering into an agreement with the Municipality of Kincardine to provide fire communications services. THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-law between the Corporation of the Town of Tillsonburg and the Corporation of the Municipality of Kincardine is hereby approved; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg. 3. THAT This By-Law shall come into force and take effect immediately after the final passing hereof. READ A FIRST, SECOND AND THIRD TIME AND PASSED THIS 27th DAY OF April 2015. _____________________________ Mayor – Stephen Molnar ______________________________ Clerk – Donna Wilson 239 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 3909 BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 27th day of April, 2015 WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1.All actions of the Council of The Corporation of the Town of Tillsonburg at its special meeting and regular meeting held on April 27, 2015, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2.The Mayor and Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3.The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4.This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 27TH DAY OF APRIL, 2015. READ A THIRD AND FINAL TIME AND PASSED THIS 27TH DAY OF APRIL, 2015. ________________________________ Mayor – Stephen Molnar ________________________________ Municipal Clerk – Donna Wilson 240