150810 CouncilThe Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, August 10, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
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ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture and Park Services
Tricia Smith, Deputy Clerk
1. Call to Order
The Meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, August 10, 2015, be
adopted.
Carried.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Hayes and Councillor Stephenson declared a pecuniary interest in regards to
item 13.1, By-Law 3922, to authorize a Building Permit Fee Rebate for 137 Rolph Street.
MINUTES
Council Meeting – Agenda - 2 -
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Council Meeting of July 13, 2015
Council Minutes July 13, 2015
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of July 13, 2015 be approved.
Carried.
6. Staff Introductions
Manager of Finance/Deputy Treasurer - Janelle Costantino
Deputy Clerk – Tricia Smith
7. Delegations and Presentations
7.1. Celebrate Tillsonburg - Services & Opportunities Fair Presentation
Presented By: Rayburn Lansdell, Satellite Director YFC/Youth Unlimited Tillsonburg
Celebrate Tillsonburg
Rayburn Lansdell appeared before Council to update Council on the event and to
receive Council endorsement for the event.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Celebrate Tillsonburg – Services & Opportunities Fair
presentation as information;
AND THAT the Corporation of the Town of Tillsonburg endorses the event.
Carried.
7.2. Update on Pioneer Cemetery Restoration
Presented By: Dave Morris, Pioneer Cemetery Committee
Update on Pioneer Cemetery Restoration
Council thanked the members of the Pioneer Cemetery Committee for all their hard
work.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Pioneer Cemetery Restoration presentation as information.
Carried.
Council Meeting – Agenda - 3 -
7.3. Storage Unit for Sea Scouts Boats & Watercraft Presentation
Presented By: Terry Ross & Floyd Marshall, Tillsonburg Sea Scouts
Delegation - Tillsonburg Sea Cadets
Terry Ross and Floyd Marshall appeared before Council to request the acquisition of a
storage container to store the Sea Scouts Boats & Watercraft.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine.
THAT Council receives the Storage Unit for Sea Scouts Boats & Watercraft presentation
as information;
AND THAT the matter be referred to staff for review and a report to be brought back to
the next Council meeting of September 28, 2015.
Carried.
7.4. Airport Master Plan Update Report
Presented By: Euclid Benoit, Chair - Airport Advisory Committee
Airport Master Plan Update
Euclid Benoit, Chair of the Committee and Cephas Panshow, Development
Commissioner provided a power point presentation on the Airport Master plan.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine.
THAT Council receives the Airport Master Plan Update Report as information.
Carried.
7.5. RCP 15-33 – Pioneer Cemetery Gateway
RCP 15-33 - Pioneer Cemetery Gateway
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report RCP 15-33 – Pioneer Cemetery Gateway for
information;
AND THAT Council approves the gateway design recommended by the Pioneer
Cemetery Committee;
AND THAT Council approves the sole-source procurement of the manufacturing and
Council Meeting – Agenda - 4 -
installation of the gateway from Lonestar Welding Inc, Courtland at the quoted price of
$5133.97 plus applicable taxes.
Carried.
7.6. DCS 15-31 Airport Master Plan Update
Report DCS 15-31 Airport Master Plan Update
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report DCS 15-31 Airport Master Plan Update;
AND THAT the conceptual drawings be approved in principle as the basis for the
Master Plan Update public consultation process with the final Master Plan Update being
brought forward for consideration by Council by early 2016.
Carried.
8. Information Items
8.1. Canada 150 Mosaic
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the correspondence regarding Canada 150 Mosaic as
information;
AND THAT the matter be referred to Senior Leadership Team for consideration.
Carried.
9. Quarterly Reports
9.1. FIN 15-32 2015 Second Quarter Financial Results
FIN 15-32 Second Quarter Financial Results
2015 Actual Variances - Q2
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives report FIN 15-32 2015 Second Quarter Financial results as
information.
Carried.
Council Meeting – Agenda - 5 -
9.2. DCS 15-33 Building/Planning/By-Law Services 2015 Second Quarter Report
Building/Planning/By-Law Services 2015 Quarter Report
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 15-33 Building/Planning/By-Law Services 2015
Second Quarter Report as information.
Carried.
9.3. DCS 15-34 Economic Development Second Quarter Report
Report DCS 15-34 Economic Development Second Quarter Report
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 15-34 Economic Development Second Quarter
Report for information purposes.
Carried.
9.4. FIN 15-33 2015 Second Quarter Finance Department Results
FIN 15-33 Second Quarter Finance Department Results
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report FIN 15-33 2015 Second Quarter Finance Department
results as information.
Carried.
9.5. FRS 15-10 Second Quarter Fire Department Results
FRS 15-10 Q2 Results
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report FRS 15-10 Second Quarter Fire & Rescue Services
Results as information.
Carried.
9.6. OPS 15-22 2015 Second Quarter Operations Services
OPS 15-22 2015 Second Quarter Operations Services
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive Report OPS 15-22, 2015 Second Quarter Operations Services as
information.
Carried.
Council Meeting – Agenda - 6 -
9.7. RCP 15-32 - Recreation, Culture and Parks 2015 Q2 Results
RCP 15-32 - Recreation, Culture and Parks 2015 Q2 Results
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 15-32 - Recreation, Culture and Parks 2015 Q2
Results as information.
Carried.
10. Reports from Departments
10.1. Chief Administrative Officer
10.1.1. CAO-HR-15-04 Council Remuneration
CAO-HR-15-04
Council Remuneration Survery 2014
By-Law 3932
Staff to review options for an office space for use by Council.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report CAO-HR-15-04 Council Remuneration as
information;
AND THAT a By-Law be brought forward for Council consideration.
Carried.
10.1.2. CAO 15-12, Draft Oxford Community Sustainability Plan
Draft Oxford Community Sustainability Plan
Oxford Community Sustainability Plan
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CAO 15-12 – Oxford Community Sustainability
Plan for information;
AND THAT Report CAO 15-12 – Oxford Community Sustainability Plan be
provided to Oxford County Council for their information and consideration.
Carried.
Council Meeting – Agenda - 7 -
10.2. Clerk’s Office
10.2.1. CL 15-19, Tillsonburg Fair Annual Municipal Significant Event Designation
CL 15-19
Fair Request for Designation
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Tillsonburg Tri County Fair event be designated an “Annual Municipal
Significant Event” for the purposes of raising the profile of the event and
obtaining Special Occasion Permits under the Alcohol and Gaming Commission
of Ontario.
Carried.
10.2.2. CL 15-21 Council Advisory Committee Additional Appointments
CL 15-21
Tillsonburg Real Estate Board Correspondence
Amended Schedule A
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report CL 15-21 Council Advisory Committee Additional
Appointments;
AND THAT Lindsay Morgan be appointed as the Tillsonburg Real Estate Board
representative on the Development Committee;
AND THAT By-Law 3931 to amend Schedule A of By-Law 3876, be brought
forward for Council consideration.
Carried.
10.3. Development and Communication Services
10.3.1. DCS 15-32, Sign Variance for 1 Vance Drive
DSC 15-32 - Sign Variance - 1 Vance Drive - Animated Sign
1 Vance Drive - Site Plan, Sign Details
Greg Crocker, the authorised agent for the applicant appeared before Council
requesting an additional variance to allow for multiple advertising.
Council Meeting – Agenda - 8 -
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives report DCS 15-32 Sign Variance – 1 Vance Drive –
Animated Sign;
AND THAT Council approve a variance to Sign By-Law 3798 to allow for the
construction of a 5’ X 8’ digital animated L.E.D sign at 1 Vance Drive.
Carried.
10.3.2. DCS 15-36 Update on 253 Broadway Property
Report DCS 15-36 Update on 253 Broadway Property
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 15-36 Update on 253 Broadway Property for
information purposes.
Carried.
10.4. Finance
10.4.1. FIN 15-31 Bank Signing Authorities
FIN 15-31 Bank Signing Authorities
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FIN15-31 Bank Signing Authorities.
THAT Council appoints the following as designated signing authorities for the
Town’s general banking needs:
Mayor Stephen Molnar or Deputy Mayor Dave Beres; and one of the following:
Director of Finance/Treasurer, Darrell Eddington; or Manager of Finance, Janelle
Costantino.
Carried.
Council Meeting – Agenda - 9 -
10.5. Operations
10.5.1. OPS 15-23 Winter Overnight Parking
OPS 15-23 Winter Overnight Parking
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report OPS 15-23 Winter Overnight Parking;
AND THAT a By-law be brought forward to repeal By-law 3768 on September 14,
2015.
10.5.2. OPS 15-27 Welding Street
OPS 15-27 Welding Street
OPS 15-27 Attachment 1 - Resident Letters
Staff to prepare a follow-up report for the September Council meeting regarding
the location of barriers and response of neighbours.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report OPS 15-27 Welding Street;
AND THAT Council direct staff to implement vehicular through-traffic restricting
mechanisms in the Welding Street Right-of-Way;
AND THAT a By-law authorizing restricted access within the road allowance on
Welding Street be brought forward at the next Council meeting for consideration.
Carried.
10.5.3. OPS 15-24 Results for Proposal Request RFP 2015-008 Bridge, Culvert and
Retaining Wall Inspections
OPS 15-24 Results for Proposal Request RFP 2015-008 Bridge, Culvert and
Retaining Wall Inspections
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report OPS 15-24 regarding RFP 2015-008 results for
Consulting Services for Bridge, Culvert and Retaining Wall Inspections;
Council Meeting – Agenda - 10 -
AND THAT Council award RFP 2015-008 to AECOM of London, Ontario at a
total estimated fee of $29,500.22 (net HST included) the highest scoring proposal
received;
AND THAT the Mayor and Clerk be authorized to execute the necessary
documents to award RFP 2015-008 to AECOM for the provision of consulting
services.
Carried.
10.5.4. OPS 15-25 Results for Proposal Request RFP 2015-010 Leaf Vacuum
Equipment
OPS 15-25 Results for Proposal Request RFP 2015-010 Leaf Vacuum
Equipment
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 15-25 regarding RFP 2015-010 results for a
tow behind leaf vacuum unit;
AND THAT Council award RFP 2015-010 to G.C Duke of Burlington, ON at a
cost of $34,543.45 (net HST included) the highest scoring proposal received;
AND THAT Council authorizes the manufacture of two new vented enclosures
from Swanzey Welding of Simcoe, ON at a cost of $8,700.48 (net HST included)
the lowest bid received.
Carried.
10.5.5. OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt
OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report OPS 15-26, Results for the 2015 - 2018 Supply of
Highway Coarse Bulk Salt;
AND THAT Council award the Supply of Highway Coarse Bulk Salt to Compass
Minerals of Mississauga, Ontario, at a per tonne unit cost of $66.91 for
2015/2016, $68.25 for 2016/2017, and $69.61 for 2017/2018 (net HST included).
Carried.
Council Meeting – Agenda - 11 -
11. Committee Minutes & Reports
11.1. Airport Advisory Committee Minutes, July 02, 2015
11.2. HBC Mintues, June 11, 2015
11.3. LPRCA Minutes_06 03 15
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive the following minutes, Airport Advisory Committee Minutes, July 02,
2015, the Heritage, Beautification & Cemetery Advisory Committee Minutes, June 11, 2015
and the LPRCA Minutes, June 3, 2015, as information.
Carried.
12. Notice of Motions
12.1. Notice of Motion for which Previous Notice was Given
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Staff review the 2016 rates and fee schedule to include discount rental
rates for fundraising on Town owned properties;
AND THAT those discounts should apply to local Service Clubs and Fundraising
organizations who partner in contributing funds for Town use.
Carried.
12.2. Notice of Motion
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Staff bring forward a report to compare our Council remuneration to that of
other Councils of comparable size;
AND FURTHER THAT this report be available for 2016 budget deliberations.
Defeated.
Council Meeting – Agenda - 12 -
12.3. Notice of Motion
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Town retain the Municipal property known as 8 Hardy Ave., which was
previously designated as surplus to the Town;
AND THAT the property be developed as a municipal parking lot.
Withdrawn.
12.4. Notice of Motion
Moved By: Councillor Rosehart Seconded By:
THAT the Town owned property known as 8 Hardy Avenue be used as overflow
parking for Community Events until the property is sold.
12.5. Notice of Motion
Moved By: Councillor Adam Seconded By:
THAT the Town of Tillsonburg place a four-way stop at the intersection of
Concession Street and Quarterline Road.
13. By-Laws
By-Laws from the Meeting of Monday, August 10, 2015
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
13.1. THAT By-Law 3922, To Authorize a Building Permit Fee Rebate for 137 Rolph
Street; be read a first, second and third and final time and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the Corporate
Seal thereunto.
Carried.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
13.2 THAT By-Law 3929 , To Appoint a Manager of Finance/Deputy Treasurer for the
Town of Tillsonburg;
THAT By-Law 3930, To Appoint a Deputy Clerk for the Town of Tillsonburg;
Council Meeting – Agenda - 13 -
AND THAT By-Law 3931, To Amend Schedule A of By-Law 3876 to Define the
Mandate and Membership for Committees;
AND THAT By-Law 3932, To Establish the Rate of Remuneration for Members of the
Council of the Corporation of the Town of Tillsonburg for the 2014- 2018 term;
AND THAT By-Law 3935, To confirm the proceedings of Council at its meeting held on
the 10th day of August, 2015, Be read a first, second and third and final time and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
14. Items of Public Interest
15. Adjournment
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, August 10, 2015 be adjourned at 10:26 p.m.
Table of Contents
Agenda 4
Council Minutes July 13, 2015
Council Minutes July 13, 2015 17
Celebrate Tillsonburg - Services & Opportunities Fair - Rayburn
Lansdell, Satellite Director YFC/Youth Unlimited Tillsonburg
Celebrate Tillsonburg 35
Airport Master Plan Update Report, Euclid Benoit, Chair -
Airport Advisory Committee.
Airport Master Plan Update 38
Update on Pioneer Cemetery Restoration - Dave Morris,
Pioneer Cemetery Committee
Update on Pioneer Cemetery Restoration 41
Storage Unit for Sea Scouts Boats & Watercraft, Floyd Marshall
& Dave Palmer, Tillsonburg Sea Scouts
Delegation - Tillsonburg Sea Cadets 43
Canada 150 Mosaic
Canada 150 Mosaic 44
RCP 15-32 - Recreation, Culture and Parks 2015 Q2 Results
RCP 15-32 - Recreation, Culture and Parks 2015 Q2
Results 49
FIN 15-32 2015 Second Quarter Financial Results
FIN 15-32 Second Quarter Financial Results 52
2015 Actual Variances - Q2 53
FIN 15-33 2015 Second Quarter Finance Department Results
FIN 15-33 Second Quarter Finance Department Results 56
DCS 15-34 Economic Development Second Quarter Report
Report DCS 15-34 Economic Development Second
Quarter Report 59
FRS 15-10 Second Quarter Fire Department Results
FRS 15-10 Q2 Results 61
DCS 15-33 Building/Planning/By-Law Services 2015 Second
Quarter Report
Building/Planning/By-Law Services 2015 Quarter
Report 65
OPS 15-22 2015 Second Quarter Operations Services
OPS 15-22 2015 Second Quarter Operations Services 70
CAO-HR-15-04 Council Remuneration
CAO-HR-15-04 73
Council Remuneration Survery 2014 74
By-Law 3932 75
CAO 15-12, Draft Oxford Community Sustainability Plan
Draft Oxford Community Sustainability Plan 77
Oxford Community Sustainability Plan 80
CL 15-19, Tillsonburg Fair Annual Municipal Significant Event
Designation
1
CL 15-19 102
Fair Request for Designation 104
CL 15-21 Council Advisory Committee Additional Appointments
CL 15-21 105
Tillsonburg Real Estate Board Correspondence 106
Amended Schedule A 107
DCS 15-32, Sign Variance for 1 Vance Drive
DSC 15-32 - Sign Variance - 1 Vance Drive - Animated
Sign 110
1 Vance Drive - Site Plan, Sign Details 113
DCS 15-31 Airport Master Plan Update
Report DCS 15-31 Airport Master Plan Update 116
DCS 15-36 Update on 253 Broadway Property
Report DCS 15-36 Update on 253 Broadway Property 127
FIN 15-31 Bank Signing Authorities
FIN 15-31 Bank Signing Authorities 129
OPS 15-27 Welding Street
OPS 15-27 Welding Street 130
OPS 15-27 Attachment 1 - Resident Letters 135
OPS 15-23 Winter Overnight Parking
OPS 15-23 Winter Overnight Parking 141
OPS 15-24 Results for Proposal Request RFP 2015-008 Bridge,
Culvert and Retaining Wall Inspections
OPS 15-24 Results for Proposal Request RFP 2015-
008 Bridge, Culvert and Retaining Wall Inspections 144
OPS 15-25 Results for Proposal Request RFP 2015-010 Leaf
Vacuum Equipment
OPS 15-25 Results for Proposal Request RFP 2015-
010 Leaf Vacuum Equipment 146
OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt
OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt 148
RCP 15-33 – Pioneer Cemetery Gateway
RCP 15-33 - Pioneer Cemetery Gateway 149
Minutes - Airport Advisory Committee, July 02, 2015
Airport Advisory Committee Minutes, July 02, 2015 151
Minutes - Heritage, Beautification & Cemetery Advisory
Committee, June 11, 2015
HBC Mintues, June 11, 2015 154
Minutes - LPRCA Board, July 3, 2015
LPRCA Minutes_06 03 15 156
By-Law 3922, To Authorize a Building Permit Fee Rebate for
137 Rolph Street.
By-Law 3922 162
By-Law 3930, To Appoint a Deputy Clerk for the Town of
Tillsonburg
By-Law 3930 163
2
By-Law 3929, To Appoint a Manager of Finance/Deputy
Treasurer for the Town of Tillsonburg.
By-Law 3929 Deputy Treasurer 164
By-Law 3934, To Repeal By-Law 3768, being a by-law to
amend By-Law 3701, to Regulate Traffic and the Parking of
Motor Vehicles in the Town of Tillsonburg.
By-Law 3934 repeal 3768 165
By-Law 3932, To Establish the Rate of Remuneration for
Members of the Council of the Corporation of the Town of
Tillsonburg for the 2014- 2018 term.
By-Law 3932 166
By-Law 3931, To Amend Schedule A of By-Law 3876 to Define
the Mandate and Membership for Committees
By-Law 3931 168
Amended Schedule A 169
By-Law 3935 - To confirm the proceedings of Council at its
meetings held on the 10th day of August, 2015.
By-Law 3935 171
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1. Call to Order
2. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #1
THAT the Agenda as prepared for the Council meeting of Monday, August 10, 2015, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Council Meeting of July 13, 2015
Council Minutes July 13, 2015
Moved By: Seconded By:
Proposed Resolution #2
THAT the Minutes of the Council Meeting of July 13, 2015 be approved.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, August 10, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
6. Staff Introductions
Janelle Costantino, Manager of Finance/Deputy Treasurer
Tricia Smith, Deputy Clerk
7. Delegations and Presentations
7.1. Celebrate Tillsonburg - Services & Opportunities Fair - Rayburn Lansdell, Satellite
Director YFC/Youth Unlimited Tillsonburg
Celebrate Tillsonburg
Moved By: Seconded By:
Proposed Resolution #3
THAT Council receives the Celebrate Tillsonburg – Services & Opportunities Fair
presentation as information.
7.2. Update on Pioneer Cemetery Restoration - Dave Morris, Pioneer Cemetery Committee
Update on Pioneer Cemetery Restoration
Moved By: Seconded By:
Proposed Resolution #4
THAT Council receives the Pioneer Cemetery Restoration presentation as information.
7.3. Storage Unit for Sea Scouts Boats & Watercraft, Floyd Marshall & Dave Palmer,
Tillsonburg Sea Scouts
Delegation - Tillsonburg Sea Cadets
Moved By: Seconded By:
Proposed Resolution #5
THAT Council receives the Storage Unit for Sea Scouts Boats & Watercraft presentation
as information.
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Council Meeting – Agenda - 3 -
7.4. Airport Master Plan Update Report, Euclid Benoit, Chair - Airport Advisory Committee.
Airport Master Plan Update
Moved By: Seconded By:
Proposed Resolution #6
THAT Council receives the Airport Master Plan Update Report as information.
8. Information Items
8.1. Canada 150 Mosaic
9. Quarterly Reports
9.1. OPS 15-22 2015 Second Quarter Operations Services
OPS 15-22 2015 Second Quarter Operations Services
Moved By: Seconded By:
Proposed Resolution #7
THAT Council receive Report OPS 15-22, 2015 Second Quarter Operations Services as
information.
9.2. FIN 15-32 2015 Second Quarter Financial Results
FIN 15-32 Second Quarter Financial Results
2015 Actual Variances - Q2
Moved By: Seconded By:
Proposed Resolution #8
THAT Council receives report FIN 15-32 2015 Second Quarter Financial results as
information.
6
Council Meeting – Agenda - 4 -
9.3. FIN 15-33 2015 Second Quarter Finance Department Results
FIN 15-33 Second Quarter Finance Department Results
Moved By: Seconded By:
Proposed Resolution #9
THAT Council receives report FIN 15-33 2015 Second Quarter Finance Department
results as information.
9.4. RCP 15-32 - Recreation, Culture and Parks 2015 Q2 Results
RCP 15-32 - Recreation, Culture and Parks 2015 Q2 Results
Moved By: Seconded By:
Proposed Resolution #10
THAT Council receives Report RCP 15-32 - Recreation, Culture and Parks 2015 Q2
Results as information.
9.5. FRS 15-10 Second Quarter Fire Department Results
FRS 15-10 Q2 Results
Moved By: Seconded By:
Proposed Resolution #11
THAT Council receives report FRS 15-10 Second Quarter Fire & Rescue Services
Results as information.
9.6. DCS 15-34 Economic Development Second Quarter Report
Report DCS 15-34 Economic Development Second Quarter Report
Moved By: Seconded By:
Proposed Resolution #12
THAT Council receive Report DCS 15-34 Economic Development Second Quarter
Report for information purposes.
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Council Meeting – Agenda - 5 -
9.7. DCS 15-33 Building/Planning/By-Law Services 2015 Second Quarter Report
Building/Planning/By-Law Services 2015 Quarter Report
Moved By: Seconded By:
Proposed Resolution #13
THAT Council receives Report DCS 15-33 Building/Planning/By-Law Services 2015
Second Quarter Report as information.
10. Reports from Departments
10.1. Chief Administrative Officer
10.1.1. CAO-HR-15-04 Council Remuneration
CAO-HR-15-04
Council Remuneration Survery 2014
By-Law 3932
Moved By: Seconded By:
Proposed Resolution #14
THAT Council receives report CAO-HR-15-04 Council Remuneration as
information.
AND THAT a By-Law be brought forward for Council consideration.
10.1.2. CAO 15-12, Draft Oxford Community Sustainability Plan
Draft Oxford Community Sustainability Plan
Oxford Community Sustainability Plan
Moved By: Seconded By:
Proposed Resolution #15
That Council receives Report CAO 15-12 – Oxford Community Sustainability
Plan for information;
And that Report CAO 15-12 – Oxford Community Sustainability Plan be provided
to Oxford County Council for their information and consideration.
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Council Meeting – Agenda - 6 -
10.2. Clerk’s Office
10.2.1. CL 15-19, Tillsonburg Fair Annual Municipal Significant Event Designation
CL 15-19
Fair Request for Designation
Moved By: Seconded By:
Proposed Resolution #16
THAT the Tillsonburg Tri County Fair event be designated an “Annual Municipal
Significant Event” for the purposes of raising the profile of the event and
obtaining Special Occasion Permits under the Alcohol and Gaming Commission
of Ontario.
10.2.2. CL 15-21 Council Advisory Committee Additional Appointments
CL 15-21
Tillsonburg Real Estate Board Correspondence
Amended Schedule A
Moved By: Seconded By:
Proposed Resolution #17
THAT Council receive Report CL 15-21 Council Advisory Committee Additional
Appointments;
AND THAT Lindsay Morgan be appointed as the Tillsonburg Real Estate Board
representative on the Development Committee;
AND THAT By-Law 3931 to amend Schedule A of By-Law 3876, be brought
forward for Council consideration.
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Council Meeting – Agenda - 7 -
10.3. Development and Communication Services
10.3.1. DCS 15-32, Sign Variance for 1 Vance Drive
DSC 15-32 - Sign Variance - 1 Vance Drive - Animated Sign
1 Vance Drive - Site Plan, Sign Details
Moved By: Seconded By:
Proposed Resolution #18
THAT Council receives report DCS 15-32 Sign Variance – 1 Vance Drive –
Animated Sign;
AND THAT Council approve a variance to Sign By-Law 3798 to allow for the
construction of a 5’ X 8’ digital animated L.E.D sign at 1 Vance Drive.
10.3.2. DCS 15-31 Airport Master Plan Update
Report DCS 15-31 Airport Master Plan Update
Moved By: Seconded By:
Proposed Resolution #19
THAT Council receive Report DCS 15-31 Airport Master Plan Update;
AND THAT the conceptual drawings be approved in principal as the basis for the
Master Plan Update public consultation process with the final Master Plan
Update being brought forward for consideration by Council by early 2016.
10.3.3. DCS 15-36 Update on 253 Broadway Property
Report DCS 15-36 Update on 253 Broadway Property
Moved By: Seconded By:
Proposed Resolution #20
THAT Council receives Report DCS 15-36 Update on 253 Broadway Property for
information purposes.
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Council Meeting – Agenda - 8 -
10.4. Finance
10.4.1. FIN 15-31 Bank Signing Authorities
FIN 15-31 Bank Signing Authorities
Moved By: Seconded By:
Proposed Resolution #21
THAT Council receives report FIN15-31 Bank Signing Authorities.
THAT Council appoints the following as designated signing authorities for the
Town’s general banking needs:
Mayor Stephen Molnar or Deputy Mayor Dave Beres; and one of the following:
Director of Finance/Treasurer, Darrell Eddington; or
Manager of Finance, Janelle Costantino.
10.5. Operations
10.5.1. OPS 15-27 Welding Street
OPS 15-27 Welding Street
OPS 15-27 Attachment 1 - Resident Letters
Moved By: Seconded By:
Proposed Resolution #22
THAT Council receive Report OPS 15-27 Welding Street;
AND THAT Council direct staff to implement vehicular through-traffic restricting
mechanisms in the Welding Street Right-of-Way;
AND THAT a By-law authorizing restricted access within the road allowance on
Welding Street be brought forward at the next Council meeting for consideration.
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Council Meeting – Agenda - 9 -
10.5.2. OPS 15-23 Winter Overnight Parking
OPS 15-23 Winter Overnight Parking
Moved By: Seconded By:
Proposed Resolution #23
THAT Council receive Report OPS 15-23 Winter Overnight Parking;
AND THAT a By-law be brought forward to repeal By-law 3768.
10.5.3. OPS 15-24 Results for Proposal Request RFP 2015-008 Bridge, Culvert and
Retaining Wall Inspections
OPS 15-24 Results for Proposal Request RFP 2015-008 Bridge, Culvert and
Retaining Wall Inspections
Moved By: Seconded By:
Proposed Resolution #24
THAT Council receive Report OPS 15-24 regarding RFP 2015-008 results for
Consulting Services for Bridge, Culvert and Retaining Wall Inspections;
AND THAT Council award RFP 2015-008 to AECOM of London, Ontario at a
total estimated fee of $29,500.22 (net HST included) the highest scoring proposal
received;
AND THAT the Mayor and Clerk be authorized to execute the necessary
documents to award RFP 2015-008 to AECOM for the provision of consulting
services.
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Council Meeting – Agenda - 10 -
10.5.4. OPS 15-25 Results for Proposal Request RFP 2015-010 Leaf Vacuum
Equipment
OPS 15-25 Results for Proposal Request RFP 2015-010 Leaf Vacuum
Equipment
Moved By: Seconded By:
Proposed Resolution #25
THAT Council receives Report OPS 15-25 regarding RFP 2015-010 results for a
tow behind leaf vacuum unit;
AND THAT Council award RFP 2015-010 to G.C Duke of Burlington, ON at a
cost of $34,543.45 (net HST included) the highest scoring proposal received;
AND THAT Council authorizes the manufacture of two new vented enclosures
from Swanzey Welding of Simcoe, ON at a cost of $8,700.48 (net HST included)
the lowest bid received.
10.5.5. OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt
OPS 15-26 2015 - 2018 Highway Coarse Bulk Salt
Moved By: Seconded By:
Proposed Resolution #26
THAT Council receive Report OPS 15-26, Results for the 2015 - 2018 Supply of
Highway Coarse Bulk Salt;
AND THAT Council award the Supply of Highway Coarse Bulk Salt to Compass
Minerals of Mississauga, Ontario, at a per tonne unit cost of $66.91 for
2015/2016, $68.25 for 2016/2017, and $69.61 for 2017/2018 (net HST included).
13
Council Meeting – Agenda - 11 -
10.6. Recreation, Culture & Park Services
10.6.1. RCP 15-33 – Pioneer Cemetery Gateway
RCP 15-33 - Pioneer Cemetery Gateway
Moved By: Seconded By:
Proposed Resolution #27
THAT Council receives Report RCP 15-33 – Pioneer Cemetery Gateway for
information;
AND THAT Council approves the gateway design recommended by the Pioneer
Cemetery Committee;
AND THAT Council approves the sole-source procurement of the manufacturing
and installation of the gateway from Lonestar Welding Inc, Courtland at the
quoted price of $5133.97 plus applicable taxes.
11. Committee Minutes & Reports
11.1. Minutes - Airport Advisory Committee, July 02, 2015
Airport Advisory Committee Minutes, July 02, 2015
11.2. Minutes - Heritage, Beautification & Cemetery Advisory Committee, June 11,
2015
HBC Mintues, June 11, 2015
11.3. Minutes - LPRCA Board, July 3, 2015
LPRCA Minutes_06 03 15
Moved By: Seconded By:
Proposed Resolution #28
THAT Council receive the following minutes, Airport Advisory Committee
Minutes, July 02, 2015, the Heritage, Beautification & Cemetery Advisory
Committee Minutes, June 11, 2015 and the LPRCA Minutes, July 3, 2015, as
information.
14
Council Meeting – Agenda - 12 -
12. Notice of Motions
12.1. Notice of Motion for which Previous Notice was Given
Moved By: Deputy Mayor Beres Seconded By:
Proposed Resolution #29
THAT Staff review the 2016 rates and fee schedule to include discount rental
rates for fundraising on Town owned properties;
AND THAT those discounts should apply to local Service Clubs and Fundraising
organizations who partner in contributing funds for Town use.
12.2. Notice of Motion
Moved By: Councillor Rosehart Seconded By:
Proposed Resolution #30
THAT the Town retain the Municipal property known as 8 Hardy Ave., which was
previously designated as surplus to the Town;
AND THAT the property be developed as a municipal parking lot.
13. By-Laws
By-Laws from the Meeting of Monday, August 10, 2015
Moved By: Seconded By:
Proposed Resolution #31
13.1. THAT By-Law 3922, To Authorize a Building Permit Fee Rebate for 137 Rolph
Street; be read a first, second and third and final time and that the Mayor and the Clerk
be and are hereby authorized to sign the same, and place the Corporate Seal
thereunto.
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Council Meeting – Agenda - 13 -
13.2. THAT By-Law 3930, To Appoint a Deputy Clerk for the Town of Tillsonburg;
AND THAT By-Law 3929 Deputy Treasurer, To Appoint a Manager of
Finance/Deputy Treasurer for the Town of Tillsonburg;
AND THAT By-Law 3934 repeal 3768, Being a by-law to amend By-Law 3701, to
Regulate Traffic and the Parking of Motor Vehicles in the Town of Tillsonburg;
AND THAT By-Law 3932, To Establish the Rate of Remuneration for Members of
the Council of the Corporation of the Town of Tillsonburg for the 2014- 2018 term;
AND THAT By-Law 3931, To Amend Schedule A of By-Law 3876 to Define the
Mandate and Membership for Committees Amended Schedule A;
AND THAT By-Law 3935, To confirm the proceedings of Council at its meetings
held on the 10th day of August, 2015, Be read a first, second and third and final
time and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the Corporate Seal thereunto.
14. Items of Public Interest
15. Adjournment
Moved By: Seconded By:
Proposed Resolution #32
THAT the Council Meeting of Monday, August 10, 2015 be adjourned at _____ p.m.
16
=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Parks
Darrell Eddington, Director of Finance
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Closed Session
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
A proposed or pending acquisition or disposition of land by the municipality or local board,
(TVDSB).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, July 13, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting – Agenda - 2 -
3. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, July 13, 2015, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Hayes and Councillor Stephenson declared a pecuniary interest in item
number 7.2 St. Mary's Church Delegation Regarding Community Improvement Plan as
well as item number 8.2 A-04/15 Application for Minor Variance, St. Mary’s Catholic
Church due to their affiliation with the church.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of Minutes of June 22, 2015
Minutes June 22, 2015
It was noted that Councillor Hayes declared a conflict of interest at the June 22, 2015
Council meeting on item no. 9.2.1 Report DCS 15-27 CIP Application for 137 Rolph St.,
due to his affiliation with the Church as well as being part of the fund raising committee
and personally donating funds to that project.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of Monday June 22, 2015, be approved.
Carried
7. Delegations and Presentations
7.1. Community Sustainability Plan presentation
Jay Heaman, Committee Member, Gord Hough, Director of Community & Strategic
Planning
Oxford Community Sustainability Plan
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Council Meeting – Agenda - 3 -
Gord Hough, Director of Community & Strategic Planning and Jay Heaman, Committee
Member provided an overview of the draft sustainability plan.
Council was given the opportunity to ask questions.
The County is asking Tillsonburg Council to receive the presentation and for Council to
provide comments either individually or through Council as a whole by August 14th,
2015. The plan will go to County council in the fall for adoption.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the Draft Community Sustainability Plan presentation, as
information;
AND THAT staff prepare a follow-up report for the August 10, 2015 Council meeting.
Carried
Councillor Hayes and Councillor Stephenson left the room at 6:34 p.m due to their
declared conflict of interest.
Carried
7.2. St. Mary's Church Delegation Regarding Community Improvement Plan
Presented By: Urban Demaiter, Capital Campaign Chairperson and Andre Dedecker,
Deacon
Delegation request
St. Mary Church Letter
Urban Demaiter and Andre Dedecker appeared before Council to request the town
reconsider their decision from the last meeting on their CIP application.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
That Council reconsider the decision regarding Report DCS 15-27 Community
Improvement Plan Application 137 Rolph St Application – 137 Rolph St.
Carried
19
Council Meeting – Agenda - 4 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report DCS 15-27 Community Improvement Plan Application –
137 Rolph St;
AND THAT the Community Improvement Plan Application for the 137 Rolph St property
be approved including rebates for applicable building permit fees;
AND THAT a By-law be brought forward to authorize the rebate for Council
consideration.
Carried
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the material from St. Mary’s Church delegation, as information.
Carried
Councillor Hayes and Councillor Stephenson returned to the meeting at 7:10 p.m
7.3. Youth Leadership Grant Guidelines
Tammy Moore Delegation Request
Youth Leadership Grant Guidelines
Youth Leadership Grant Application
Rebecca Moore Grant Application
Discussion took place regarding the criteria for the grant application.
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives the material from Tammy Moore’s delegation as information;
AND THAT Council waive the requirement for residency for the Youth Leadership Grant
Application;
AND THAT the application be referred to the community Trust Trustees for
consideration.
Carried
20
Council Meeting – Agenda - 5 -
7.4. Cultural Advisory Committee Grant Request
Presented By: Deb Beard, Committee
Cultural Advisory Committee Delegation Request
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT Council receive the request from the Cultural Advisory Committee;
AND THAT Council support the request to grant the Tillsonburg Thunder Senior AA
Hockey Club $2,000.00 to assist with the cost of entertainment at the Annual Tillsonburg
Ribfest.
Carried
8. Public Meetings
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear Applications for Minor
Variance at 7:35 pm.
8.1. A-03/15- Application for Minor Variance, Margaret Scantlebury, 7 Hogarth Drive
CASPO 2015-129
Attachments
Letter of Support
Gord Hough, Director of Community & Strategic Planning, County of Oxford, appeared
before Council and commented with respect to Minor Variance application A-03/15 and
County Report CASPO 2015-129.
Margaret Scantlebury appeared before Council to speak to her application.
Opportunity was given for comments and questions from anyone in attendance.
No other persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed:
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
That the Town of Tillsonburg Committee of Adjustment approve Application File A-03/15,
submitted by Margaret Scantlebury, for lands described as Part Lot 78, Plan 41M-182,
Town of Tillsonburg, as it relates to relief from Section 7.5.5.2.12.1 – Permitted
21
Council Meeting – Agenda - 6 -
Encroachments -Rear Yard, to increase the permitted encroachment for a covered deck
from 1.5 m (5 ft) to 2.5 m (8 ft).
Carried
8.2. A-04/15- Application for Minor Variance, St. Mary's Catholic Church, 51 Venison Street
West
CASPO 2015-145
Plate 1
Plate 2
Applicant's Sketch
Gord Hough, Director of Community & Strategic Planning, County of Oxford, appeared
before Council and commented with respect to Minor Variance application A-04/15 and
County Report CASPO 2015-145.
Deacon Andre DeDecker appeared before Council representing the applicant.
Urbain Demaiter spoke in favour of the application particularly in support of the
accessibility that will be provided by the project.
Rob Schonberger was in attendance and spoke in favour of the application.
He noted that the application will provide a much needed elevator and this will address
the need for accessibility.
No other persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed:
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT the Town of Tillsonburg Committee of Adjustment approve Application File A-
04/15, submitted by The Roman Catholic Episcopal Corporation of the Diocese of
London (St. Mary’s Catholic Church), for lands described as Lots 731, 733 & West Part
Lot 734, Plan 500, in the Town of Tillsonburg, to permit a minor addition to the existing
place of worship and recognize existing parking deficiencies to waive the minimum
required loading spaces.
Carried
22
Council Meeting – Agenda - 7 -
8.3. A-05/15- Application for Minor Variance, Helen Klassen, 2 Alexander Ave
CASPO 2015-146
Attachments
Gord Hough, Director of Community & Strategic Planning, County of Oxford, appeared
before Council and commented with respect to Minor Variance application A-05/15 and
County Report CASPO 2015-146.
The applicant George Klassen was in attendance and spoke to his application.
Opportunity was given for comments and questions from anyone in attendance.
No other persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed:
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
That the Town of Tillsonburg Committee of Adjustment approve Application File A-05/15,
submitted by George & Helen Klassen, for lands described as Lot 51, Plan 507, Town of
Tillsonburg, as it relates to relief from Table 5.1.1.4 – Regulations for Accessory
Buildings and Structures, to increase the maximum permitted lot coverage from 50 m2
(538 ft2) to 58 m2 (624 ft2) to permit the construction of a detached accessory building;
Subject to the following condition:
i) A building permit for the proposed accessory building shall be issued within one
year of the date of the Committee’s decision.
Carried
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move out of the Committee of Adjustment and move back into regular
session at 7:56 p.m.
Carried
23
Council Meeting – Agenda - 8 -
8.4. ZN 7-15-03- Application for Zone Change, Michael & Krystal West, 304 Tillson Ave
CASPO 2015-147
Attachments
Gord Hough, Director of Community & Strategic Planning, County of Oxford, appeared
before Council and commented with respect to application ZN 7-15-03 and County
Report CASPO 2015-147.
The applicant Michael West was in attendance and spoke to his application.
Opportunity was given for comments and questions from anyone in attendance.
No other persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed:
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Proposed Resolution #13
THAT Council approve the zone change application submitted by Krystal & Michael
West, whereby the lands described as Lots 27 & 28, Plan 500, Town of Tillsonburg,
known municipally as 304 Tillson Avenue are to be rezoned from ‘Neighbourhood
Commercial Zone (NC)’ to ‘Low Density Residential Type 2 Zone (R2)’.
Carried
8.5. ZN 7-15-04 - Application for Zone Change, John Veldman, 30 Old Vienna Road
CASPO 2015-148
Attachments
Gord Hough, Director of Community & Strategic Planning, County of Oxford, appeared
before Council and commented with respect to application ZN 7-15-04 and County
Report CASPO 2015-148.
The property owner Margit Pusztahegy was in attendance and spoke to the application.
Opportunity was given for comments and questions from anyone in attendance.
24
Council Meeting – Agenda - 9 -
No other persons appeared in support of, or in opposition to, the subject application.
The following resolution was passed.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Proposed Resolution #14
It is recommended that the Council of the Town of Tillsonburg approve the zone change
application submitted by John Veldman, whereby the lands described as Part Block A,
Plan 966, Town of Tillsonburg, known municipally as 30 Old Vienna Road are to be
rezoned from ‘Low Density Residential Type 1 Zone (R1)’ to ‘Special Low Density
Residential Type 1 Zone (R1-16)’ to permit the development of a single detached
dwelling within the EP2 Overlay.
Carried
Council took a five minute recess at 8:10 p.m.
Council resumed at 8:20 p.m.
8.6. Recreation, Culture & Park Services
8.6.1. RCP 15-31 - Tillsonburg Minor Soccer Club Variance Request
RCP 15-31 - Tillsonburg Minor Soccer Club Variance Request
Memo from Planning Staff
Map of Subject Property
County planning does not suggest that the minor variance is the proper recourse
but that a zone change application would be the more appropriate means to
resolve the matter of the shed location.
The structure encroaches upon the drainage easement currently and there are
also building and fire code issues with the placement of the structure.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report RCP 15-31 - Tillsonburg Minor Soccer Club
Variance Request for information;
25
Council Meeting – Agenda - 10 -
AND THAT Council does not consent to the Club’s request to approve the
submission of an application for a minor variance.
Carried
9. Information Items
9.1. Community Schools Alliance
Community Schools Alliance
9.2. Ontario Provincial Police Commander and Superintendent Appointments
Commissioner Hawkes letter
9.3. Ministry of Transportation Correspondence
MTO Letter
9.4. Ministry of Energy correspondence June 2015
MoE Lteer June 2015
9.5. Municipality of Tweed, Disaster Relief Request
Municipality of Tweed
9.6. Glendale to Gibson Proposed Trail
Glendale letter
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council refer the correspondence regarding the proposal Glendale to
Gibson Drive trail in the draft Tillsonburg Trails Master Plan to the Parks and
Recreation Advisory Committee for their review and comment.
Carried
9.7. Union Gas Limited - NEXUS - Notice of Application - EB-2015-0166
Union Gas Application
Notice
9.8. Township of Montague Community Mailboxes resolution
Community Mailbox resolution
9.9. New Tecumseth Electricity Rates Motion
26
Council Meeting – Agenda - 11 -
New Tecumseth motion
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives items 9.1 to 9.9 as information.
Carried
10. Mayor
10.1. MYR 15-08 Update - County of Oxford
MYR 15-08
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report MYR 15-08 as information.
Carried
11. Reports from Departments
11.1. Chief Administrative Officer
11.1.1. CAO 15-09, Moose Power Inc. Request for Council Resolution in Support of
Rooftop Solar Applications Under the Provincial Feed-In Tariff (FIT) Program
CAO 15-09
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
WHEREAS the Province's FIT Program encourages the construction and
operation of rooftop solar generation projects (the "projects");
AND WHEREAS one or more Projects may be constructed and operated in the
Town of Tillsonburg;
AND WHEREAS pursuant to the rules governing the FIT Program (the "FIT
Rules"), Applications who’s Projects receive formal support of Local
Municipalities will be awarded Priority Points, which may result in these
Applications being offered a FIT Contract prior to other persons applying for FIT
Contracts;
NOW THEREFORE the Council of the Town of Tillsonburg supports without
reservation the construction and operation of Projects in the Town of Tillsonburg.
This resolution's sole purpose is to enable the participants in the FIT Program to
receive priority points under the FIT Program and may not be used for the
27
Council Meeting – Agenda - 12 -
purpose of any other form of municipal approval in relation to the Application or
Projects or any other purpose;
AND THAT this resolution shall expire on July 13, 2016.
Carried
11.2. Clerk’s Office
11.2.1. CL 15-17 Special Awards Committee
CL 15-17 Special Awards
Special Awards Committee Terms of Reference
Volunteer Service Recognition Program
Schedule A Nomination Form
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report CL 15-17, Special Awards Committee
Appointment;
AND THAT Council appoints Ann Loker, Sam Lamb and Mary Anne
Vangeertruyde to represent the community;
AND THAT Council appoints Mayor Stephen Molnar and Councillor Stephenson
to represent the Town as members of the Special Awards Committee;
AND THAT the Volunteer Service Recognition Program and the Terms of
Reference for the Special Awards Committee be adopted.
Carried
11.3. Development and Communication Services
11.3.1. DCS 15-28 Sign Variance - Tillsonburg District Memorial Hospital
DCS 15-28
Site Plan & Sign Elevation
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives report DCS 15-28 Sign Variance – Tillsonburg District
Memorial Hospital;
AND THAT Council approve the variance to Sign By-Law 3798 to allow for the
construction of a 2 sided 5.5 square metres (60 sq.ft.) x 3.9 metres (12.8 ft) high
ground sign located partially within the Town road allowance at 167 Rolph Street.
Carried
28
Council Meeting – Agenda - 13 -
11.3.2. Report DCS 15-26 Highway 3 Business Park Update
Report DCS 15-26 Highway 3 Business Park Update
Report DCS 15-01 Highway 3 Business Park Development Plan
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 15-26 Highway 3 Business Park Update for
information purposes.
Carried
11.3.3. Report DCS 15-29 Certified Site Agreement with the Province of Ontario
Report DCS 15-29 Certified Site Agreement with the Province of Ontario
Agreement between Ontario and Town
Schedule A - Project Timelines and Costs
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 15-29 Certified Site Agreement with the
Province of Ontario;
AND THAT the Mayor and Clerk be authorized to enter into an agreement with
the Province of Ontario for participation by the Town of Tillsonburg in the
Investment Ready: Certified Site Program to market the 20 Clearview Dr site and
to receive reimbursement for costs related to the program;
AND THAT a bylaw be brought forward for Council consideration.
Carried
11.3.4. Report DCS 15-30 Town Branding Project Update
Report DCS 15-30 Town Branding Project Update
Task Force Terms of Reference
Project Schedule
Brand Identity - Historical Overview
29
Council Meeting – Agenda - 14 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 15-30 Town Branding Project Branding
Project Update;
AND THAT a Branding Task Force be created with the attached Terms of
Reference;
AND THAT Councillor Adam be appointed as Council representation on the
Branding Task Force.
Carried
11.4. Finance
11.4.1. FIN 15- 29 2016 Budget Strategic Priorities as information.
FIN 15-29 2016 Budget Strategic Priorities
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
That Council receives report FIN 15- 29 2016 Budget Strategic Priorities as
information;
AND THAT the direction as recommended be adopted.
Carried
11.4.2. FIN 15 - 30 Information Technology Consulting Sole Source Purchasing.
FIN 15-30 Information Technology Consulting Sole Source Purchasing
Town of Tillsonburg_10538984_Exchange_SOW_v1_063015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report FIN 15 - 30 Information Technology Consulting
Sole Source Purchasing.
And THAT Council approves sole source purchasing for information technology
consulting services with Dell Canada Inc. at an estimated cost of $26,772 plus
net HST.
Carried
30
Council Meeting – Agenda - 15 -
11.5. Operations
11.5.1. OPS 15-20 Loose Leaf Collection Program
OPS 15-20 Loose Leaf Collection Program
Loose Leaf Collection Map
Loose Leaf Collection Draft Webpage
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report OPS 15-20 Loose Leaf Collection Program;
AND THAT Council authorizes the procurement of leaf loading equipment in
order to continue to provide loose leaf collection services.
Carried
11.5.2. OPS 15-21 Results for RFP 15-006 Fire Rescue Apparatus
OPS 15-21 Results for RFP 15-006 Fire Rescue Apparatus
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report OPS 15-21, Results for RFP 15-006 Fire Rescue
Apparatus;
AND THAT Council award RFP 15-006 to Carrier Centers Emergency Vehicles
at a cost of $218,924.74 (net HST included).
Carried
11.6.
11.6.1. RCP 15-30 - Tillsonburg Shrine Club Request for Fee Reduction
RCP 15-30 - Tillsonburg Shrine Club Request for Fee Reduction
Email from Tillsonburg Shrine Club
Moved by: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT the motion to receive report RCP 15-30 – Tillsonburg Shrine Club Request
for Fee Reduction be deferred until the 2016 budget deliberations.
Defeated
31
Council Meeting – Agenda - 16 -
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report RCP 15-30 - Tillsonburg Shrine Club Request for
Fee Reduction;
AND THAT Council approves a 25% discounted fee for the Kinsmen Memorial
Arena floor during the 2015 Shriner’s BBQ.
Defeated
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report RCP 15-30 - Tillsonburg Shrine Club Request for
Fee Reduction;
AND THAT Council approves the 50% discounted fee for the Kinsmen Memorial
Arena floor during the 2015 Shriner’s BBQ.
Carried
12. Staff Information Reports
12.1. RCP 15-29 – Apr-Jun 2015 RCP Departmental Activity Reports
RCP 15-29 - Apr-Jun 2015 RCP Departmental Activity Reports
RCP 15-29 - ATT 01 - Apr-Jun 2015 Activity - Rec Programs and Services
RCP 15-29 - ATT 02 - Apr-Jun 2015 Activity - Culture and Heritage
RCP 15-29 - ATT 03 - Apr-Jun 2015 Activity - Parks and Facilities
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receive Report RCP 15-29 – Apr-Jun 2015 RCP Departmental
Activity Reports for information.
Carried
13. Committee Minutes & Reports
13.1. Advisory Committee Minutes
HBC Minutes May 2015
Airport Advisory June 2015
Development Committee April 2015
Development Committee May 2015
32
Council Meeting – Agenda - 17 -
Parks & Rec Committee May 2015
Culture Committee May 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receive the following minutes, HBC Minutes May 2015, Airport
Advisory June 2015, Development Committee April 2015, Development
Committee May 2015 Parks & Rec Committee May 2015 and the Culture
Advisory Committee May 2015, as information.
Carried
14. Notice of Motions
Moved By: Deputy Mayor Beres
THAT Staff review the 2016 rates and fee schedule to include discount rental rates for
fundraising on Town owned properties.
And that those discounts should apply to local Service Clubs and Fundraising
organizations who partner in contributing funds for Town use.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council waive the Procedural By-Law 3511 Section 10.1.1 to put a motion on
the floor at this time without proper notice.
Defeated
15. By-Laws
By-Laws from the Meeting of Monday, July 13, 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT By-Law 3928, To enter into an Agreement with Her Majesty The Queen In
Right Of Ontario as represented by the Minister of Economic Development,
Employment and Infrastructure; Certified Site Program Agreement;
AND THAT By-Law 3925, Being A By-Law to Amend Zoning By-Law Number
3295, John Veldman (ZN 7-15-04), Schedule A, Explanatory Note, Key Map;
AND THAT By-Law 3926, Being a By-Law to Designate a Certain Area of Land
within the Town of Tillsonburg as a Site Plan Control Area (ZN 7-15-04),
Schedule;
33
Council Meeting – Agenda - 18 -
AND THAT By-law 3924, Being A By-Law to Amend Zoning By-Law Number
3295, Krystal & Michael West (ZN 7-15-03), Schedule A, Explanatory Note,
Key Map
AND THAT By-Law 3927 To Confirm the Proceedings of the Council Meeting of
July 13, 2015, be read for a first, second and third and final time and that the
Mayor and Clerk be and are hereby authorized to sign the same, and place the
Corporate Seal thereunto.
Carried
16. Items of Public Interest
17. Adjournment
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, July 13, 2015 be adjourned at 10:21 p.m.
Carried
34
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
35
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will you be submitting a letter or petition for Council's consideration?
Letter
Petition
The Delegation will not be submitting a letter or petition
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
36
I acknowledge Delegations are limited to fifteen (15) minutes (including questions and
answers):
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm to the Deputy Clerk by
the Friday before the meeting date:
I accept
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
37
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
38
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
39
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
40
Council Committee
Request
Council Committee Request forms and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
Committee Information
Committee Name Committee Chair
Phone Number E-mail
Request Details
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month)
Subject and comments for the Request
Dollar Amount Requested, if applicable:
__________________________________________________________________________________
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of the request. The Clerk's office
will confirm the request by e-mail after receiving this form.
PLEASE COMPLETE PAGE TWO
41
Name of Staff Liaison
Is there any supporting documentation you will be providing to Council?
Will there be a Power Point presentation accompanying the request?
I acknowledge that the Chair of the Committee (or representative) must be in attendance of the Council
meeting to speak and answer questions Council may have:
I acknowledge that all supporting documentation must be submitted by 4:30 p.m. to the Deputy Clerk by
Monday before the meeting date:
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the
Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009
Ext. 3224.
Copy of the Resolution as passed by the Committee
Acknowledged
Acknowledged
Yes
No
Yes
No
Please forward completed forms to the Deputy Clerk at jbunn@tillsonburg.ca
42
43
The National Mural Created by
Canada’s Communities Celebrating 150 Years
CANADA MOSAIC
44
Lewis Lavoie
Key Artist/Director of Mural Mosaic
Hello,
What would a unified painting of Canada look like if it was painted by
expressions of our people? As an artist, I am fascinated at the thought of what
the final image will be when thousands of individual paintings, created by
Canadians from coast to coast, are combined into one overall piece of art.
Not long after completing the first mosaic murals eleven years ago, it became
apparent to us that these murals had the ability to involve practically anyone,
from professional artist to “first timers”, from the very young to our senior
citizens. No matter what their background everyone had one thing in common,
they were part of a bigger picture. From the smallest of us to the most
influential, we all part of a bigger story. To me, this is the sheer definition of
what a community is. It seemed that overnight, communities began asking us
to create murals.
Naturally, it came to me it would be incredible to create a mural that would
connect our whole country. For years, I have been exploring what this would
look like. Finally, the timing is perfect as Canada is about to celebrate 150 years.
I have chosen the train and railroad and feel it is the ultimate theme for
connecting the murals. Railways played an integral role in the process of tying
regions together. My vision is to do the same with these murals. All aboard!
Mural Mosaic
Mural Mosaic began in 2003 and was founded by the
trio of Lewis Lavoie, Paul Lavoie and Phil Alain. Lead
by renowned artist Lewis Lavoie, the trio is based
out of St. Albert AB and have been orchestrating
collaborative murals around North America involving
artists and non- artists alike from all over the world.
Their murals have been featured at such events as the
2010 Winter Olympics in Vancouver, the 2012 Summer
Olympics in London, the Centennial celebration of
the Calgary Stampede, the Alberta Saskatchewan
Centennial of 2005, the Edmonton Centennial of 2005
and a Royal unveiling for Queen Elizabeth II.
The murals have included special guest team
members ranging from renowned artists to celebrity
and political guests. Some past participants and
guests include The Barenaked Ladies Kevin Hearn,
William Shatner, Mike Myers, Dan Aykroyd, Robert
Bateman, Michelle Grant, Bill Lishman, Ian Tyson,
Former Premiers Lorne Calvert and the late Ralph
Klein and literally thousands more.
Phil Alain, Paul Lavoie, Lewis Lavoie -
Kunamokst Mural at the 2010 Olympic Games
Buffalo Twins Mural
2005 Alberta / Saskatchewan Centennial
Message from Lewis Lavoie
CANADA MOSAIC.COM CANADA MOSAIC.COM
45
In 2017, Canada will turn 150 years old. It is a country that
has welcomed the world through its borders.
To celebrate this birthday, the Mural Mosaic team is
launching a bold undertaking. Over a two year span, the
trio plan to create a mural including all provinces and ter-
ritories, over 80,000 paintings and 150 individual murals
that when united will form one gigantic mural mosaic.
The mural, if ever connected would be over 365 meters
wide (4 football fields) x 2.5 meters high (8 feet).
The mural will represent a cultural mosaic, a time capsule,
a visual portrayal of history, an art masterpiece from the
soul of the nation. An art piece that fifty years from now,
may inspire another generation, who will in turn be able
to celebrate through the mural, and maybe take it upon
themselves to add to this memory.
Like the first settlers to come to the country, this project
is full of ambition, adventure and the desire to trail blaze
into new exciting frontiers. It will also face great challeng-
es and obstacles. But, if history proves itself correctly, the
trio of art explorers – Lewis Lavoie, Paul Lavoie and Phil
Alain will find their way and en route will meet up with
like-minded art explorers and something remarkable will
be born.
150 Murals in 150 Communities completed by July, 2017.
Each province and territory will have only 5-15 individual
communities who will be selected to represent the
province and the nation. Each community will host an
event inviting participants from far and wide from their
region to participate and create their own community
mural, which will then connect to the nation.
Upon the completion of the entire Canada 150 Mosaic,
each community mural will reside in the town or
city where it was created as a reminder of the 150th
anniversary, and the pride of the community and the
nation
Project Purpose Project Goal
CANADA MOSAIC.COM CANADA MOSAIC.COM
46
CANADA MOSAIC.COM
Community Mural Events
Each community mural created will have
between 400-750 tiles to paint. The Canada 150
Mosaic team of artists and facilitators will come
to your community and work with you to create
an ultimate two-day painting event like no other.
Any skill level is welcome, all ages are welcome,
you do not have to be an artist! Every tile painted
will be 4 inches x 4 inches in size, creating a
unified community mural.
Once your community mural is complete it will
be virtually connected to other communities
creating one massive overall National mural
connecting the country coast to coast. Your
mural contribution to the Canada 150 Mosaic will
be permanently displayed in your community
creating a lasting legacy landmark of Canada’s
150th celebration.
Individual painting
created by a
community member
finds its place within
the community mural
Community Mural finds its place
in the Canada 150 National Mural
Community mural virtually
connects to the next
community mural resulting in
The Canada 150 Mosaic.
This project has been designed to be a collaboratively funded community experience.
The total cost of each mural will be shared by its community and corporate sponsors.
8 x 8 Community Mural
$20,000
Up to 400 Participants
Community investment - $10,000
8 x 12 Community Mural
$22,500
Up to 750 Participants
Community investment - $12,500
Your Community Mural includes:
P Mural designed by Lewis Lavoie - uniquely
representing your community
P The Canada 150 Mosaic team travels to your
community to facilitate painting workshops
P All materials
P Travel and Administrative Costs
P Up to 750 community members involved
P Mounting, clearcoating and photographing (ready to
hang)
P 100 poster prints of your completed community mural
P Online presence virtually connecting to other
communities on Canada150Mosaic.com
up to 750 participantsup to 400 participants
The Making of a Community Mural Community Investment
CANADA MOSAIC.COM
47
Contact
Tracy Oliver, Project Coordinator
tracy@muralmosaic.com | Ph. 780-953-1519
www.canada150mosaic.com
CANADA MOSAIC.COM
48
STAFF REPORT
RECREATION, CULTURE & PARKS
Title: Recreation, Culture and Parks 2015 Q1 Results
Report No.: RCP 15-32
Author: RICK COX
Meeting Type: COUNCIL MEETING
Council/Committee Date: AUGUST 10, 2015
Attachments:
RECOMMENDATION
THAT Council receives Report RCP 15-32 - Recreation, Culture and Parks 2015 Q2
Results for information.
EXECUTIVE SUMMARY
This report provides Council with the January 1, 2015 to June 30, 2015 RCP Department operational and financial results.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target Date Status
Undertake a comprehensive concept design process to extend the
useful life and improve the functionality and amenity level of the
Tillsonburg Community Centre.
Q1-Q4 On Schedule
Complete a Cycling Master Plan and update the Trails Master Plan. Q1-Q3 On Schedule
Begin the 5-year review of the Community Parks, Recreation &
Cultural Strategic Master Plan Q4 On Schedule
Host the Bi-annual Tillsonburg Sports Hall of Fame Ceremony Q3 On Schedule
Implement Special Events Policy Q1-Q4 On Schedule
Initiate procurement analysis and recommendation for replacement
facility booking, program registration and POS software to replace
CLASS 7.0
Q2-Q3 On Schedule
Work with Oxford County museums and other partners to organize a
County wide 5 year initiative to commemorate the 100th Anniversary
of WW1 through hosting 100 events throughout the County between
2014 and 2018.
Q 1 -4 On Schedule
Increase awareness, attendance and potentially revenue by hosting
a series of special events and programs to celebrate the 190th
Anniversary of the founding of the Town by George Tillson in 1825
Q 1-4 On Schedule
RCP 15-32 - Recreation, Culture and Park 1/3
49
Create working committee with Tourism Oxford, Oxford Creative
Connections Inc. and The Woodstock Museum NHS to begin the
planning process for “Wilde Oxford” an event in 2017 to celebrate
the 135th Anniversary of Oscar Wilde’s visit to Oxford County
Q 1-4 On Schedule
Lead the consortium of groups implementing the Cultural
Improvement Alliance project. Q 1 -4 On Schedule
Create and implement four broad based cultural opportunities/
events (1 per quarter) for Tillsonburg residents. Q 1-4 On Schedule
Update Subdivision Manual and Parkland Design Standards Manual
that provides the development industry with technical guidance on
the parks amenities.
Q1 Drafts complete
Partner with Trans Canada Trail. Oxford County, SWOX & Norwich
Township, to initiate using the CASO rail line to connect Tillsonburg
trails to Norfolk County.
Q1-Q4 On Schedule
Continue implementing revitalization plan for the Tillsonburg
Cemetery and Pioneer Cemetery (6-16) 2015-16 focus: columbaria
and in-ground cremation gardens.
Q2 On Schedule
Initiate preliminary stages of Town-wide Asset Management Plan for
Facilities. Q3-Q4 On Schedule
Complete Disc Golf facility and Kiwanis Coronation Park revitalization
project. Q1-Q2 Completion Q3
Continue Annandale Diamond revitalization project including Trillium
Foundation application. Q1-Q4 On Schedule
Complete capital roof repairs at OPP HQ, Elliott Fairbairn & TCC. Q2-Q3 On Schedule
Key Indicators 2015 2014 % change Comment
Museum: attendance - headcount 6,674 4,436 50%Shunpiker tour, Turtlefest
Programs: Rink bookings (ice) -hours 1,881 1,923 -2%
Programs: Rink bookings (floor) - hours 51 65 -22%
Programs: Health Club attendance - headcount 14,473 13,626 6%
Programs: Memberships - headcount 917 937 -2%
Programs: Aquatic registrations - headcount 1,649 1,663 -1%
Programs: Advanced/Leadership - headcount 71 122 -42%scheduled for Q3 in 2015
Programs: Adult registrations - headcount 1,132 167 578%change from registration to headcount
Programs: Youth registrations - headcount 534 580 -8%
Programs: Waterpark attendance - headcount 3,131 4,118 -24%shorter season, weather
Programs: Tournaments (ice/pool/field)11 11 0%
Programs: Room rentals (non-admin)343 263 30%increase in buck & does, meetings
Programs: Advertising revenue (guide,boards,fences)22,846$ 19,450.00$ 17%
Cemetery: Niche & Plot sales (count)19 30 -37%weather, delay in columbaria install
Cemetery: Interments (count)68 54 26%
RCP 15-32 - Recreation, Culture and Park 2/3
50
FINANCIAL IMPACT
The 2015 Q2 RCP Department variance summary is as follows:
Cemetery labour is over budget with an off-set savings in the Parks division.
Cemetery expenditures may be over budget resulting from winter damage to the
building and further costs are anticipated in this area. The projection for year-end
is that the deficit at the cemetery may be $57,000.
The Culture & Heritage Division (Museum) spring event did not sell out as in
previous years, and building maintenance expenses are over due to snow removal costs and repairs to HVAC units. Year-end projections are that the deficit may
increase to $15,000.
The Parks, Facilities & Programs divisions are experiencing a variety of pressures.
Parks labour costs will be significantly under budget to off-set staff time spent in the Cemetery. Full time Program labour is over budget. Winter maintenance
equipment rental is over budget. The deficit in this area may be $19,000.
The projected deficit for the Department at year-end is $91,000. Staff is currently
working on a mitigation plan and will advise Council.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
None at this time.
Division Budget Actual Variance
(under)/over
Cemetery $58,980 $103,821 $44,841
Museum $141,459 $146,410 $4,951
Parks, Facilities & Programs $1,431,861 $1,435,791 $3,930
EFC ($10,070)($18,436)($8,366)
Totals $1,622,230 $1,667,585 $45,355
RCP 15-32 - Recreation, Culture and Park 3/3
51
STAFF REPORT FINANCE
Title: 2015 SECOND QUARTER FINANCIAL RESULTS
Report No.: FIN 15-32
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments: 2015 ACTUAL VARIANCES Q2
RECOMMENDATION
THAT Council receives report FIN 15-32 2015 Second Quarter Financial results as information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2015 to June 30, 2015 Town wide actual financial
results and projections through to December 31, 2015.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the variances between 2015 actual
results as at June 30, 2015 and the 2015 YTD budget. The overall Town wide consolidated surplus as at June 30, 2015 is $176,711, and the projected deficit through to December
31, 2015 is $92,000 or 0.7% of the 2015 requirement from taxation.
Questions or comments relative to the departmental 2015 Q2 revenues and expenditures and projections through to December 31, 2015 should be referred to the other members
of Senior Management for commentary.
52
2015-Quarter 22015 Operating & Capital Status Report
YTD BudgetRevenue YTD BudgetExpenditures YTD BudgetNet levy YTD ActualRevenue YTD ActualExpenditures YTD ActualNet levy YTD Revenue YTDExpenditures YTD Net levy Explanations
Council $ - 147,050$ 147,050$ -$ 149,659$ 149,659$ -$ 2,609$ 2,609$ Net election Costs over $1,700; Training Under budget $2,500: Net labour over $1,000 - per Diem; Special Events over $1,500 - timing; Meeting Expense over $800;Customer Service $ 131,778 160,885$ 29,107$ 135,329$ 159,667$ 24,338$ (3,551)$ (1,218)$ (4,769)$ Net revenue over budget $3,500; Net labour over budget $9,950 - Allocation of Manager's time between Finance; Training under budget $2,500; Billing related expense under $4,800 postage & equipment rental; Net Building Maintenance under budget $1,100; All other net expenditures under budget $2,800 Protection $ 50,349 145,955$ 95,606$ 49,977$ 136,209$ 86,232$ 372$ (9,746)$ (9,374)$ Net labour under budget $2,300; Miscellaneous Exp under budget $1,000 - Marketing & Communications; Net Animal Control under budget $4,500; All other net expenditures under budget $1,600Development & Communication Services $ 10,000 100,818$ 90,818$ 21,969$ 85,242$ 63,273$ (11,969)$ (15,576)$ (27,545)$ Net Discover Tillsonburg is under budget $27,500
Economic Development $ 219,187 211,211$ (7,976)$ 221,144$ 205,333$ (15,811)$ (1,957)$ (5,878)$ (7,835)$ Net revenue over budget $1,950; Net labour over $2,500; Meeting Expense under budget $2,300; Advertising expense over budget $5,600; Special project under budget $8,200 - Town Re-branding; All other net expenditures under budget $3,500Finance $ 478,933 1,461,038$ 982,105$ 472,203$ 1,494,014$ 1,021,811$ 6,730$ 32,976$ 39,706$ Net Revenue under budget $6,700; Net labour under budget $45,200 - CSC Manager allocation between customer service, vacant deputy clerk & FRAM; Legal over budget $26,700 - OMB hearings; Debt principal over budget $15,100 - allocation of debt paid off - offset/surplus in Storm, Conservation; Arena Facility departments; Net building Expense under budget $10,400; Corp overhead recovery under budget $47,400 - Allocation of FRAM to THI, offset with surplus in labourPolice $ 196,833 1,668,151$ 1,471,318$ 192,479$ 1,656,993$ 1,464,514$ 4,354$ (11,158)$ (6,804)$ Net revenue under budget $4,300; Net labour over budget $4,300; Net Building Maintenance is under budget $7,900; Net Police Services Board is under budget $2,100; OPP subcon expense is under budget $5,400Fire $ 123,399 699,640$ 576,241$ 139,066$ 628,294$ 489,228$ (15,667)$ (71,346)$ (87,013)$ Net revenue over $15,700; Net labour under budget $58,200 - $22,000 re Vacant Prevention Officer; $25,000 Fire Communications; Firefighters $12,000; Equipment Maintenance Contract over budget $6,200; Supplies under budget $6,200; Special Events under budget $8,500; Training under $6,800
Airport $ 203,257 258,718$ 55,461$ 238,346$ 248,962$ 10,616$ (35,089)$ (9,756)$ (44,845)$ Net Fuel sales profit of $10,900; Net labour under budget $10,700; Subcontractor Expense under budget $7,900 -Winter Maintenance; Special Projects under budget $7,000: Underwing fuel nozzle & Clearing land to improve drainage; Net capital under budget $6,400 - revenueCemetery $ 91,951 150,931$ 58,980$ 63,015$ 166,836$ 103,821$ 28,936$ 15,905$ 44,841$ Net Revenue under budget $28,900; Net labour over budget $14,700; Subcontractor expense under $6,800; Supplies over $4,800; Net capital expenditures over $6,600; Columbaria Expense under $3,500Museum $ 64,397 205,856$ 141,459$ 61,743$ 208,153$ 146,410$ 2,654$ 2,297$ 4,951$ Net Revenue under budget $2,700; Net labour under budget $2,000; Net Building Expenses over budget $2,400; Phone expense over budget $2,200 Parks & Recreation $ 670,447 2,102,308$ 1,431,861$ 654,030$ 2,089,821$ 1,435,791$ 16,417$ (12,487)$ 3,930$ Net revenue over $11,300; Net labour over $6,200; Building Repairs & Maint. under $18,200; Equipment Supplies & Repairs under $23,200; Subcontractor Exp over $18,300 - Parks & Facilities; Debt payments under $7,000 - Relating to debt balloon payment; Equipment Rental over budget $13,000 - Parks; Program & General Supplies over budget $16,100; Training is over budget $2,300; Net Capital over $2,600; All other net expenditures over budget $5,200
EFC $ 32,499 22,429$ (10,070)$ 37,491$ 19,055$ (18,436)$ (4,992)$ (3,374)$ (8,366)$ Rent Revenue over budget $5,000; Net expenditures under budget $3,400Roads $ - 2,150,302$ 2,150,302$ -$ 2,164,543$ 2,164,543$ -$ 14,241$ 14,241$ Net labour over $24,800; Supplies over $20,600 - winter maintenance; Debt payments under budget $9,900 - Relating to debt balloon payment; Training over budget $5,400; Subcontractor expense is under budget $41,300; Streetlights Capital over budget $13,300
Parking $ 69,729 67,087$ (2,642)$ 70,012$ 57,222$ (12,790)$ (283)$ (9,865)$ (10,148)$ Net labour under budget $8,400; Snow Removal under budget $2,900;Solid Waste $ 65,280 177,266$ 111,986$ 56,794$ 160,068$ 103,274$ 8,486$ (17,198)$ (8,712)$ Net labour under $14,100; Subcontractor Expense over budget $4,300Building $ 133,800 183,150$ 49,350$ 112,152$ 143,137$ 30,985$ 21,648$ (40,013)$ (18,365)$ Net revenue under budget $21,600 - Permit revenue; Net labour under budget $35,500 - vacant deputy building official; Advertising Expense is under budget $2,500; Training is under budget $1,300; Miscellaneous Exp under budget $1,700 - Marketing & Communications; All other net expenditures under budget $3,900
Engineering $ 5,500 202,939$ 197,439$ 11,196$ 192,583$ 181,387$ (5,696)$ (10,356)$ (16,052)$ Net revenue over budget $5,700; Net labour under budget $4,500- Vacant Manager; Training is under budget $3,800; All other net expenditures under budget $ 2,000Enterprise Services $ 15,288 32,397$ 17,109$ 14,893$ 26,902$ 12,009$ 395$ (5,495)$ (5,100)$ Net Labour under $3,400; All other expenditures under budget $1,700Fleet $ 581,334 856,976$ 275,642$ 592,511$ 836,093$ 243,582$ (11,177)$ (20,883)$ (32,060)$ Net labour over $20,800; Net revenue under $14,900 - primarily external parties (Hydro); Equipment Supplies & Repairs under $20,100; Subcontractor Expense under $10,200; Fuel & Oil expense under $27,600; General supplies is under $5,800; Subcontractor expense under $8,300; Special Projects under $4,500
Taxation requirement: Deficit/(Surplus)3,143,961$ 11,005,107$ 7,861,146$ 3,144,351$ 10,828,786$ 7,684,435$ (390)$ (176,321)$ (176,711)$
Actual Variance(Surplus)/DeficitBudget
C:\Users\TSmith\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q2 06/08/2015PDF created with pdfFactory Pro trial version www.pdffactory.com 53
s relating to
election system
over $1,200;
FT labour over
$6,500; Meeting
over $3,300;
0
Subcon Expense
is under $19,400
: Animal control contract;
0
Revenue over $6,300; Miscellaneous Exp under $2,200; HLW over $2,250; Net labour over $1,650; Insurance under $1,000-5600
$2,609
$(4,769)
$(9,374)
$(27,545)
$(7,835)
$39,706
$(6,804)
$(87,013)
$(44,845)
$44,841
1
$4,951 $3,930
$(8,366)
$14,241
$(10,148)$(8,712)
$(18,365)
1
$(16,052)
$(5,100)
$(32,060)
$(100,000)
$(80,000)
$(60,000)
$(40,000)
$(20,000)
$-
$20,000
$40,000
$60,000
$(
S u r p l u s)
o r De
f i ci
t
2015 Q2
Net Levy Variances
Council
Customer Service
Protection
Development &
Communication
Services
Economic
Development
Finance
Police
Fire
Airport
Cemetery
Museum
Parks & Recreation
EFC
Roads
Parking
Solid Waste
Building
Engineering
Enterprise Services
Fleet
Q2 Net Surplus
$176,711
C:\Users\TSmith\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q2 06/08/2015PDF created with pdfFactory Pro trial version www.pdffactory.com 54
2015-Quarter 2
2015 Operating & Capital Status Report
YTD
Revenue
YTD
Expenditures
YTD
Net levy Annual Revenue Annual Expenditures
Annual
Revenue
Annual
Expenditures
Net Variance
Deficit (Surplus) Explanations
Council -$ 2,609$ 2,609$ $ - $ 287,200 -$ 287,200$ -$ Anticipate to meet budgetCustomer Service (3,551)$ (1,218)$ (4,769)$ $ 383,705 $ 287,017 383,705$ 287,017$ -$ Anticipate to meet budgetProtection372$ (9,746)$ (9,374)$ $ 76,400 $ 295,349 76,400$ 295,349$ -$ Anticipate to meet budgetDevelopment & Communication Services (11,969)$ (15,576)$ (27,545)$ $ 105,712 $ 309,583 105,712$ 309,583$ -$ Anticipate to meet budgetEconomic Development (1,957)$ (5,878)$ (7,835)$ $ 1,166,786 $ 1,404,886 1,166,786$ 1,426,886$ 22,000$ CIP costs over budget
Finance 6,730$ 32,976$ 39,706$ $ 1,379,504 $ 3,270,463 1,379,504$ 3,307,463$ 37,000$ OMB Hearing Costs; Over time costsPolice4,354$ (11,158)$ (6,804)$ $ 668,822 $ 3,586,972 668,822$ 3,586,972$ -$ Anticipate to meet budget
Fire (15,667)$ (71,346)$ (87,013)$ $ 260,607 $ 1,487,871 260,607$ 1,428,871$ (59,000)$ Fire Prevention Officer not approved
Airport (35,089)$ (9,756)$ (44,845)$ $ 1,009,513 $ 1,101,785 1,009,513$ 1,079,785$ (22,000)$
Special projects and subcontract
under budget
Cemetery 28,936$ 15,905$ 44,841$ $ 198,900 $ 321,028 198,900$ 378,028$ 57,000$
Labour over budget - offset in Parks; winter damage to the building; tree
removals; capital over budget
Museum 2,654$ 2,297$ 4,951$ $ 143,249 $ 432,393 143,249$ 447,393$ 15,000$ Revenue shortfall; snow removal costs; HVAC repairs
Parks & Recreation 16,417$ (12,487)$ 3,930$ $ 1,883,880 $ 4,795,997 1,883,880$ 4,814,997$ 19,000$
Program labour over budget; Parks
labour under budget - offset in
Cemetery; winter maintenance equipment rental over budget
EFC (4,992)$ (3,374)$ (8,366)$ $ 220,000 $ 192,486 220,000$ 192,486$ -$ Anticipate to meet budget
Roads -$ 14,241$ 14,241$ $ 1,975,624 $ 4,697,135 1,975,624$ 4,730,135$ 33,000$
Winter maintenance supplies;
Streetlight capitalParking(283)$ (9,865)$ (10,148)$ $ 139,460 $ 139,460 139,460$ 139,460$ -$ Anticipate to meet budgetSolid Waste 8,486$ (17,198)$ (8,712)$ $ 281,120 $ 411,113 281,120$ 411,113$ -$ Anticipate to meet budget
Building 21,648$ (40,013)$ (18,365)$ $ 285,450 $ 345,259 285,450$ 345,259$ -$ Anticipate to meet budget
Engineering (5,696)$ (10,356)$ (16,052)$ $ 100,200 $ 515,730 100,200$ 505,730$ (10,000)$ Vacancy; additional revenue
Enterprise Services 395$ (5,495)$ (5,100)$ $ 197,580 $ 76,050 197,580$ 76,050$ -$ Anticipate to meet budgetFleet(11,177)$ (20,883)$ (32,060)$ $ 2,696,782 $ 2,435,532 2,696,782$ 2,435,532$ -$ Anticipate to meet budget
Taxation requirement: Deficit/(Surplus)(176,711)$ 13,173,294$ 26,393,309$ 92,000$
13,080,015
Q2 Variance 2015 Annual Budget Forecast to Year End
C:\Users\TSmith\AppData\Local\Temp\AgendaManager\2015 Actual Variances - Q2 06/08/2015PDF created with pdfFactory Pro trial version www.pdffactory.com 55
STAFF REPORT FINANCE
Title: 2015 SECOND QUARTER FINANCE DEPARTMENT RESULTS
Report No.: FIN 15-33
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments:
RECOMMENDATION
THAT Council receives report FIN 15-33 2015 Second Quarter Finance Department
results as information.
EXECUTIVE SUMMARY
To provide Council with the actual January 1, 2015 to June 30, 2015 Finance Department financial results and the projected Finance Department 2015 financial results.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target
Date
Status
Lotus Notes to Exchange
Conversion
Q1
Delayed due to Domino Doc/Laserfiche
conversion project delays. Revised timing
is Q3.
Upgrade Great Plains software TBD Revised timing is Q3.
Upgrade Class software Q2
Project planning under way for Q3.
Upgrade Northstar software TBD
Dependent on THI budget.
FMW Budget software Q3 Project kickoff in Q2. Training to
managers in Q3.
Town website redevelopment
Q2
Vendor selected in Q2. Active project with completion in Q1 2016.
56
Objective
Target
Date
Status
Cash forecasting model Q4 Project deferred to 2016.
Investigate the One Investment
Program
Q4
Project deferred to 2016.
Outbound call automation
through the IVR
Q2
Dependent on THI budget.
Northstar report training Q3
Dependent on Northstar upgrade
Business license automation Q4
Implementation of Laserfiche Records Management System Q1 Clerk’s Office staff is currently working in the program; migration from domino doc
complete; and Staff working on policies.
TOMRS training for all staff Q1 Staff currently working on training
material. September training planned.
Laserfiche records management user training Q1 Staff currently working on training material. September training planned.
Hire Records Management
Coordinator
Q2 Complete.
Local Government Week Q4 Staff working on project; Q4 to be
completed.
Key Indicators 06/30/2015 06/30/2014
Tax Receivables $651,004 $826,255
Accounts Receivable $273,710* $289,650
* Approximately $76,656 outstanding from three airport land tenants;
GOALS FOR Q3 2015
• Continued implementation of the IT Strategic Plan.
• Lotus notes to Exchange.
• Great Plains software to be upgraded.
• Class software to be upgraded.
• Website redevelopment continues.
• FMW budget software rollout and 2016 budget to begin.
57
FINANCIAL IMPACT/FUNDING SOURCE
Overall the 2015 second quarter Finance Department variance summary is as follows:
2015 Budget vs. Actual Variance Summary
Department (under)/over
Finance $39,706
Customer Service $(4,769)
Police $(6,804)
Total variances $28,133
Variances anticipated through to December 31, 2015 include OMB legal costs of $27,000
and staff overtime, $10,000.
58
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: ECONOMIC DEVELOPMENT SECOND QUARTER REPORT
Report No.: DCS 15-34
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 10, 2015
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 15-34 Economic Development Second Quarter
Report for information purposes.”
EXECUTIVE SUMMARY
Economic Development Activity
Q2 2014
(ACTUAL)
Q2 2015
(YTD TARGET)
Q2 2015
(YTD ACTUAL)
Lead Files Opened 25 40 33
Lead Files Closed 28 50 21
Corporate Visits 19 12 13
Client Visits 6 10 7
New Businesses
Opened
7 4 10
Businesses Closed 3 N/A 3
Website Activity
(Main Business Page)
1,490 1,300
1,614
Website Activity
(Business Directory)
2,986 2,700 2,816
New businesses, website activity and corporate visits are tracking above targets while lead
files and file management are tracking below targets.
59
Airport Activity
Q2 2014
(ACTUAL)
Q2 2015
(YTD TARGET)
Q2 2015
(YTD ACTUAL)
Lead Files Opened
(Hangar Inquiries)
4 4 2
Fuel Sales (Litres) 108,605* 65,000 98,562
Fuel Sales Profit N/A $20,540 $31,453
Movements 5,446 N/A 5,959
Airport fuel sales have hit records (not including 2014 airshow amounts) for five of the six
months in the first half of 2015. Fuel sales profit is $31,453 or $10,913 more than
projected. Movements are also up 9% year to date.
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development Office variances for 2015, including Airport and Discover
Tillsonburg, are as follows:
Department Variance Explanation Forecast (To Dec 31, 2015)
Economic
Development
($7,835) Net revenue over budget $1,950;
Net labour over $2,500; Meeting
Expense under budget $2,300;
Advertising expense over budget
$5,600; Special project under budget $8,200 - Town Re-branding;
All other net expenditures under
budget $3,500
Over budget by
$22,000 due to
increased
Community
Improvement
Plan costs*
Airport ($44,845) Net Fuel sales profit of $10,900; Net labour under budget $10,700;
Subcontractor Expense under
budget $7,900 -Winter
Maintenance; Special Projects
under budget $7,000: Underwing
fuel nozzle & Clearing land to
improve drainage; Net capital under
budget $6,400 - revenue
Under budget by $22,000 due to
reduced full-time
labour costs and
increased fuel
profits
Development &
Communications
($27,545) Discover Tillsonburg under budget In line with
approved
budget
*NOTE: The Community Improvement Plan program budget amount was reallocated
from the Development & Communications Services budget to the Economic
Development Budget in June 2015.
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STAFF REPORT FIRE & RESCUE SERVICES
Title: SECOND QUARTER 2015 DEPARTMENT RESULTS
Report No.: FRS 15-10
Author: JEFF SMITH
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
August 10, 2015 Attachments: NIL
RECOMMENDATION
THAT Council receives report FRS 15-10 Second Quarter Fire & Rescue Services
Results as information.
EXECUTIVE SUMMARY
To provide Council with the April 1, 2015 to June 30, 2015 Fire & Rescue Services performance results.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target Date Status
Auto Extrication Rescue Equipment Q3 RFP issued
Traffic Signal Priority Control System Q3 Incomplete
Water Rescue Equipment (Phase 2) Q2 In progress
Fire Ground Power Equipment & Tools Q2 Quotations issued
MSA SCBA lease (year 10 of 10) Q2 Completed
Recruit & Hire Fire Prevention Officer Q3 Cancelled
Strategic Planning Process Ongoing Community Member
Recruitment progressing
Succession Management Plan Ongoing Officer Development
and Officer
Candidate Training implemented
61
Key Indicators
23 Firefighters on average attended training exercises with an average participation rate
of 83%.
The Average firefighter, year to date, has attended 74% of Platoon calls and 53% of All
Calls.
Fire Suppression Division emergency calls to end of Q2 are 9% lower than the same
period last year and 4% above the three year call volume average for the same period.
2015 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 12 190
Overpressure Rupture/Explosion (No Fire) 1 7
Pre Fire Conditions/ No Fire 11 70
False Fire Calls 47 292
Carbon Monoxide False Calls 13 57
Public Hazard 16 112
Rescue 22 132
Medical/Resuscitator Call 4 9
Other Response 6 201
2015 Dollar Loss / Loss Prevention
Number of
Property Fire
Incidents
Estimated
Property Value at
Risk
Estimated
Structure Fire
Loss
Estimated Content Fire Loss Property Fire Loss Prevented
Q1 5 $3,588,000 $200,500 $95,500 $3,292,000
Q2 4 $11,151,000 $7,000 $22,000 $11,122,000
Q3 - - - - -
Q4 - - - - -
Year to Date 9 $14,739,000 $207,500 $117,500 $14,414,000
Year to Date Total Fire Loss (structure & contents): $325,000
62
Apparatus Utilization
Apparatus 2015
2nd Quarter
2015
Year to Date
2014
2nd Quarter
2014
Year End
Car 1 22 43 39 124
Car 2 17 43 40 139
Pumper 1 17 32 28 90
Pumper 2 35 97 60 214
Rescue 3 6 20 22 75
Ladder 4 17 66 51 155
Public Education
Types 2015
2nd Quarter
2015
Year to Date
2014
2nd Quarter
2014
Year End
Station Tours 1 1 3 16
Presentations 13 14 4 15
Newspaper/Media 6 11 8 20
Charity Event 3 3 4 8
Fire Communication Report
Fire Communications Dispatched Incidents
(all customers, including Tillsonburg)
2015
2nd Quarter
2015
Year to Date
2014
2nd Quarter
2014
Year End
474 942 479 1,950
Non-Emergency Calls (Customer Service, Burn Activation Lines etc.) (all customers, including Tillsonburg)
2015 2nd Quarter 2015 Year to Date 2014 2nd Quarter 2014 Year End
3535 6092 4000 14,228
63
FINANCIAL IMPACT/FUNDING SOURCE
Fire & Rescue Service is currently $87,013 under budget, mostly due to Fire Suppression Fire Communication labour being $37,000 under. The Fire Communicators contract
negotiations have concluded and the anticipated financial impact is estimated to be
$20,400 ($10,700 negotiated impact and $9700 pay equity). The Firefighters contract is in the process of being negotiated and the Q2 wage file was budgeted with the base
assumption that an economic increase will be required once the contract is finalized. Net
revenue is $15,700 over budget. With the Fire Prevention Officer position not filled, the
financial forecast for Fire & Rescue Services through to December 31, 2015 is to be
$57,000 under budget. 2015 Q2 Financial Summary
Department (under)/over
Fire & Rescue Services $(87,013)
Total variances (Q1) $(87,0137)
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1
CAO
STAFF REPORT
DEVELOPMENT & COMMUNICATION SERVICES
Title: Building/Planning/By-Law Services 2015 Second Quarter Report
Report No.: DCS 15-33
Author: GENO VANHAELEWYN – Chief Building Official
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 10, 2015
Attachments: -
RECOMMENDATION: THAT Council receives Report DCS 15-33 Building/Planning/By-Law
Services 2015 Second Quarter Report as information.
EXECUTIVE SUMMARY
To provide a Building, Planning and By-Law activity report for the Second Quarter of
2015.
BACKGROUND
This report covers the period from January 1, 2015 to June 31, 2015.
A slight decrease in activity in terms of value of construction was recorded compared to
2014 due to a large drop in the institutional sector as expected. The overall number of
permits issued has also decreased. The residential housing construction market remained
stable with a slight decrease in the construction of single detached units and a notable
increase in apartment units. Industrial and commercial sectors both experienced a
decrease in value of construction. These activities are noted in the tables below.
2015 – Q2 Building Permit Activity
Total Permits Issued 155
Total Construction Value $9,223,733
Total Permit Revenue $103,822
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2
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VALUE OF CONSTRUCTION COMPARISON
VALUE OF CONSTRUCTION COMPARISON
TYPE 2012 2013 2014 2015
Residential
(Value) 5,782,642 6,169,114 7,854,086 7,614,660
Commercial
(Value) 4,037,000 565,057 693,799 154,300
Industrial
(Value) 421,000 2,146,100 1,052,500 92,600
Institutional
(Value) 67,200 791,175 4,393,400 1,362,173
TOTAL 10,307,842 9,671,446 13,993,785 9,223,733
RESIDENTIAL
$7,614,660
INSTITUTIONAL
$1,362,173
COMMERCIAL
$154,300 INDUSTRIAL
$92,600
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3
CAO
PERMITS ISSUED COMPARISION
TYPE 2011 2012 2013 2014 2015
Single Detached
Dwellings 24 32 26 38 27
Total Dwelling Units 101 32 29 41 50
Total All Permits 140 150 162 185 155
RESIDENTIAL DEVELOPMENT
DEVELOPER NUMBER OF SINGLE
DETACHED DWELLINGS
PK Construction – Baldwin Place 8
Hayhoe Homes – Park Place/Reynold’s Way 10
Fusion Homes – Victoria Woods 0
Gentrac Homes – Wood Haven Drive 0
Riviera Homes – Langrell Avenue 0
Landmark Homes – William Street 1
Bamford Homes – South Ridge Heights 2
H.E.G. Homes 1
Oxford Builders 1
Private 4
INSPECTION ACTIVITY COMPARISONS
Output Measures/Activity Quantity
2014
Quantity
2015
Building Inspections Completed 539 569
Major construction/development projects:
TVDSB- Westfield Public School
TVDSB- South Ridge Public School Addition
Harvest Retirement Community-Phase 2 Addition
41 Broadway – Commercial/Residential Alterations
51 Broadway – Commercial Alteration
31 Maple Lane- Non-Profit Housing 12 Unit Addition
46 Ridout W - St. John’s Anglican Church – Renovation/Addition
51 Venison W - St Mary’s Catholic Church – Renovation
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4
CAO
BUILDING FINANCIAL IMPACT
Financial records indicate that the Building sector has a surplus of $18,365 at the end of
Q2; however, the decrease in value of construction is a direct result of the decreased
revenue found in the financial records. The forecast at this time for year end is to be on
budget.
2015 – Planning Activity
Output Measures/Activity 2014 2015
Minor Variance Applications 1 5
Zone Change Application 2 4
Site Plan Formal Consultations 2 2
Site Plan Approvals 4 3
Site Plan Applications (in progress) 3 6
Subdivision Agreements 0 2
Subdivision Amendment Agreements 0 0
SITE PLAN APPLICATIONS (in progress)
124 Tillson Ave – Gas Station
183 Tillson Ave – Tillsonburg Rentals
1 Clearview- Siemens
51 Venison St West- St. Mary’s Church
273 Quarter Town Line- Bethel Church
2 Clearview Dr- Tillsonburg Mini Storage
BY-LAW ACTIVITES
Records indicate that by-law and property standard activities and occurrences are fairly
consistent with the previous year. These activities are noted in the tables below.
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CAO
2015 – By-Law Activity
Output Measures– Quantity 2014
2015
Parking Tickets Issued 240 337
Temporary Parking Permits 0 0
Animal Tags Issued Cats 886 845
Dogs 1686 1815
Enforcement –
Complaints and
Occurrences
Parking, Noise,
Garbage, Taxi 96 103
Property Stds,
Zoning, Clean
Yard, Sign,
Fence, etc.
116 113
Animal Control 196 184
BY-LAW FINANCIAL IMPACT
Financial records indicate that the By-Law sector has a surplus of $9,374 at the end of Q2.
The forecast at this time for year end is to be on budget.
DEPARTMENTAL TASKS
Second quarter tasks:
Train New Property Standards/By-Law Enforcement Officer
Train Contract Deputy CBO
Summer Student Training
Fence and Pool By-Law research/review
CIP Program Review
Subdivision Agreement Review
Review Municipal Addressing Policy
Crossing Guard Location Review
Updated “Doing it Right” brochures/publications
2015 Façade Improvement Program
The third quarter will continue to keep staff busy with school occupancy inspections, by-
law inquiries, by-law review, and the façade improvement program.
69
STAFF REPORT
OPERATIONS SERVICES
Report Title: 2015 Second Quarter Operation Services Report
Report No.: OPS 15-22
Author: Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-22 2015 Second Quarter Operations Services as information.
SUMMARY
To provide Council with the January 1, 2015 to June 30, 2015 Operations Services financial
results.
Table 1: 2015 Operations Business Plan
Objective Target Project Status
Subdivision Agreement revision to mitigate construction & financial issues Q1 Completed
Restructure Encroachment Permit process to reduce
exposure to risk Q1 In Progress
Revise Construction Contract documentation to current
specifications Q1 Completed
Update Engineering Design Criteria to current industry
standards & practices Q2 Delayed
Asset Management Projects
Q2/Q3
Road Condition Assessments In Progress
Sewer CCTV Inspections Preparing RFT
OSIM biennially bridge & culvert inspections (O.Reg. 104/97) Q3 RFP Issued
Traffic Count Study Q2/Q3 RFP Awarded
Swance Municipal Drain (Norwich drainage improvement initiative) Q3/Q4 Culvert installation expected early Sept
Baldwin St. Storm Outlet Repair Q2/Q3 RFT Awarded
Asphalt Resurfacing Program Q2/Q3 RFT Awarded
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70
North Street Sidewalk – Phase B Q3/Q4 In Progress (Oxford County Rd 20)
Trottier Subdivision Phase 1 Reconstruction – Stage 3 Q3/Q4 In Progress
Camdon Court Reconstruction Q3/Q4 In Progress
Third St. Reconstruction Q3/Q4 In Progress
Implement Road Patrol Software Q3 Preparing RFP
Update GPS/AVL winter tracking system Q2 Completed
Light Duty Vehicle Replacements
Water Unit # 22 – 2001 Ford F150 Q4 In Progress
Roads Unit # 23 – 2003 Ford F150 Q4 Removed during budget
Engineering Unit # 31 – 2001 Ford F150 Q4 RFT Issued
Pool Unit # 32 – 2002 Pontiac Montana Van Q4 Delayed
By-law Unit # 36 – 2004 Chevrolet Cavalier Q4 Removed during budget
Medium Duty Vehicle Replacements
Cemetery Unit # 33 – 1997 GMC 2500 Q3 In Progress
Fire Unit # 37 – 2007 Ford F250 Q3 Removed during budget
Roads Unit # 40 – 2003 Ford F350 Q3 In Progress
Fleet Unit # 42 – 1990 Chevrolet 3500 Q3 Delayed
Parks Unit # 43 – 2001 Ford F250 Q3 In Progress
Parks Unit # 46 – 2002 Dodge 3500 Q3 In Progress
Heavy Duty Vehicle Replacements
Roads Unit # 62 – 2004 Peterbuilt Plow Truck Q3 RFT/RFP Awarded
Fire Unit # 72 – 1995 Freightliner FL70 Truck Q2 Preparing RFT/RFP
Off Road Equipment Replacements
Roads Unit # 100 – 2002 Leaf Loader Q3 RFP Issued
Roads Unit # 125 – 2000 Underslung Plow Q3 In Progress
Parks Unit # 140 – 2006 Hiway Sander Q3 Not Started
Hydro Unit # 143 – 1978 Toyota Forklift Q2 RFT Issued
Roads Unit # 155 – 2008 Portable Pump Q2 Not Started
Roads Unit # 204 – 2006 Gravely Mower Q2 Completed
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, Boulevards, etc. and the associated level of maintenance service. No additional
resources have been allocated to meet the increased growth. The ability for the Town to mitigate the associated incremental costs to maintain additional infrastructure without additional resources
is approaching its limits.
Key Indicators 2014 2013 2012 2011 2010
Roads (Lane km) 226.1 225.5 224.5 220.1 213.7
Sidewalks (km) 87.7 87.3 86.3 83.1 79.6
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71
GOALS FOR NEXT QUARTER
• Complete road reconstruction projects
• Complete Annual Asphalt and Concrete Programs
• Complete engineering studies, assessments and inspection projects
• Begin pre-winter fleet maintenance activities
• Continue roads summer maintenance operations
FINANCIAL IMPACT/FUNDING SOURCE
The 2015 Q2 Operations Services overall variance is summarized in Table 2.
Table 2: First Quarter Budget vs. Actual Variance Summary
Department Over / (Under)
Roads 14,241
Parking (10,148)
Solid Waste (8,712)
Engineering (16,052)
Enterprise Services (5,100)
Fleet (32,060)
Total Variances (57,831)
Projection of variances to December 31, 2015 is summarized in Table 3.
Table 3: 2015 Annual Projection Summary
Department Over / (Under)
Roads 33,000
Parking -
Solid Waste -
Engineering (10,000)
Enterprise Services -
Fleet -
Total Variances 23,000
Page 3 / 3
72
STAFF REPORT
HUMAN RESOURCES
Title: COUNCIL REMUNERATION
Report No.: CAO-HR-15-04
Author: ASHLEY ANDREWS, HUMAN RESOURCES MANAGER
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments: COUNCIL REMUNERATION SURVEY
RECOMMENDATION
THAT Council receives report CAO-HR-15-04 Council Remuneration as information.
AND THAT a By-Law be brought forward for Council consideration.
EXECUTIVE SUMMARY
By-Law 3480 established the rate of remuneration for members of the Council of the Corporation of the Town of Tillsonburg for the 2010-2014 term. A new by-law is required to establish the rate of
remuneration for Council for the 2014-2018 term.
Staff initiated a remuneration survey with similar municipalities, the results of which are attached. The survey results indicate that the average remuneration for the respondent
municipalities, is Mayor, $26,607.97; Deputy Mayor, $20,965.62; and Councillor $15,398.23.
Staff recommend Council remuneration be tied to staff compensation, and that Council receive the
same Cost of Living increase, if any, as staff for this term.
FINANCIAL IMPACT/FUNDING SOURCE
The budget and by-law rates for 2015 reflect the 2% cost of living adjustment made to staff’s
wages. Any increase to the 2016 and 2017 will be budgeted for respectively.
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CAO
73
Annual
1/3 Tax Allowance
(Y/N)Annual
1/3 Tax Allowance
(Y/N)Annual
1/3 Tax Allowance
(Y/N)
Town of Tillsonburg $31,440.20 Y $13,190.00 Y $11,916.00 Y 7 16,000 Lower $130/day $105/day $0.52/km Mayor and Deputy Mayor Mayor All Mayor All
South West Oxford $12,069.47 Y N/A N/A $8,896.31 Y 7 7,200 Lower $262/day Councillors; $146/half day or less
$40/day meals;
reimbursed $0.50/km Mayor No All No No
Zorra $23,200.81 Y N/A NA $13,904.17 Y 5 7,600 Lower n/a
submit receipts
maximum of $40
per day CRA rates n/a n/a All
technology
allowance $60.00
per month paid
with Council pay all
Ingersoll $31,058.40 Y $23,480.04 Y $13,192.92 Y 7 12,600 Lower n/a $150.00/day $0.54/km Yes No All
Yes - 1 member
requested No
Blandford Blenham $20,478.12 Y N/A $13,722.60 Y 5 6,898 Lower n/a $60.00/day $0.55/km Yes Mayor Yes ipad No No
Norwich $22,570.00 Y $19,782.00 Y $16,735.00 Y 5 10,721 Lower
$125/day (for one
day seminar)
$160/day (for conference - max. 3 days per conf.-
incl.meals)
0.54/km (previous year's CRA mileage
allowance no no Yes - All No No
Gravenhurst $37,965.00 Y $23,895.00 Y $20,666.00 Y 9 12,055 Lower $0.46/km Mayor Mayor All Mayor
Meaford $27,000.00 Y $22,000.00 Y $20,000.00 Y 7 11,100 Lower
Wasaga Beach $33,689.76 Y $23,446.68 Y $19,551.07 Y 7 18,000 Lower
Average 26,607.97 20,965.62 15,398.23
Municipality
Council Remuneration Survey 2014
Mayor Reumuneration Councillor Remuneration
Size of Council
(incl. Mayor)
Municipal
Population
Tier (upper, lower,
single)
Deputy Mayor Remuneration
Laptop/Computer
Internet
Connection PrinterMeeting Per Diem
Meal/Travel Per
Diem Mileage Rate Blackberry Private line
PDF created with pdfFactory Pro trial version www.pdffactory.com 74
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3932
A BY-LAW to Establish the Rate of Remuneration for Members of the Council of the
Corporation of the Town of Tillsonburg for the 2014 – 2018 term.
WHEREAS Section 283 of the Municipal Act, S.O. 2001 c. 25, as amended, provides that a
municipality may pay any part of the remuneration and expenses of the members of any
local board of the municipality.
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg passed
resolutions to determine remuneration for Council members for the 2014 – 2018 term and
that honorariums reflect the annual Cost of Living Adjustment increase given to employees
each year;
AND WHEREAS Council recognizes that compensation should be tied mostly to Council
member performance and that performance means attendance at meetings and events;
NOW THEREFORE Council of the Corporation of the Town of Tillsonburg does enact as
follows:
1. Definitions
1.1 Meetings
Council defined as regular or special meeting of Council where all members
of Council are invited to attend. Usually starts at 4:30 p.m. and
ending no later than 10:30 p.m.
Committee/Board defined as a meeting where one or more members of Council are
appointed to represent Council.
1.2 Events
Community Events includes social and community events, etc. where Council is invited
as a whole (Parades, Bazaars, Fall Fairs, etc)
Special Events includes social and community events, open houses,
receptions, etc. where the Mayor and/or his designate and/or
members of Council are invited to attend
1.2 Other
Other Business defined as attendance by one or more members of Council to attend to matters relating to municipal governance.
2. THAT each Council member’s compensation for conference per diems and mileage shall
be subject to the provisions contained in the Town of Tillsonburg Conference and Training Policy.
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3. THAT each Council member’s remuneration shall be paid as follows:
3.1 Mayor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $32,069.04 plus the cost
of health benefits.
3.2 Deputy Mayor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $13,354.39 plus the cost
of health benefits.
3.3 Councillor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $12,155.18 plus the cost
of health benefits.
4. THAT should annual cost of living adjustments be awarded to Town staff for any
subsequent year within this term, then a corresponding increase will automatically
be added to the Mayor, Deputy Mayor, and Councillor base rate established in
2015 to determine the new base rate for Council compensation for subsequent
years and become effective on January 1 of that year.
5. THAT Council honorariums become effective January 1, 2015;
6. THAT By-Law 3480 is hereby repealed.
THAT this By-Law is passed pursuant to the Municipal Act, 2001 S.O. 2001, and shall come
into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST , 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 3rd DAY OF AUGUST, 2015.
___________________________________ Mayor – Stephen Molnar _________________________ Town Clerk – Donna Wilson
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STAFF REPORT
CAO
Report Title: Draft Oxford Community Sustainability Plan
Report No.: CAO 15-12
Author: David Calder
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 1O, 2015
Attachments: OXFORD COMMUNITY SUSTAINABILITY PLAN
RECOMMENDATION:
That Council receives Report CAO 15-12 – Oxford Community Sustainability Plan for
information;
And that Report CAO 15-12 – Oxford Community Sustainability Plan be provided to Oxford
County Council for their information and consideration.
EXECUTIVE SUMMARY
At its meeting of July 13, 2015, Council received a presentation from staff of Oxford County
and a member of the Oxford Community Sustainability Plan Steering Committee regarding
the draft Oxford Community Sustainability Plan (CSP). Members of Council will recall that
this draft Plan is an initiative of Oxford County and has been advanced by the Community Sustainability Plan Steering Committee and County Council. The plan is being circulated to
the Area Municipalities for their review and comment by August 14, 2015 with the
expectation that County Council will adopt the plan in September followed by Area Municipal
adoption following County Council adoption.
Council approved the following motion:
Moved By: Councillor Hayes
Seconded By: Councillor Rosehart
THAT Council receive the Draft Community Sustainability Plan presentation as
information;
AND THAT Staff prepare a follow-up report for the August 10, 2015 Council meeting.
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Staff has now had an opportunity to review the material presented to Council at their
meeting of July 13, 2015 and reviewed the Oxford County staff report titled “Oxford
Community Sustainability Plan” which is attached for Council’s review. Staff to date has
not had an opportunity to discuss with Oxford County staff or the Community Sustainability Plan Steering Committee the impact of implementation on the Town of Tillsonburg.
CONSULTATION/COMMUNICATION
As noted in the County report, the CSP “was developed from a broad consultation and engagement process led by the Steering Committee comprised of active and informed
citizens representing a cross-section of the community from both a geographic perspective
as well as with respect to the “pillars” of sustainability (i.e. community, economy, environment).” In addition, public engagement included workshops in the Town of
Tillsonburg and with municipal partners in order to identify current sustainable initiatives in
the community as well as their vision of Oxford’s future. A few Town of Tillsonburg staff
members participated in the workshop. Part of the consultation/communication process was
the circulation of the plan to the area municipalities and the presentation to Tillsonburg Town Council on July 13, 2015.
The Town of Tillsonburg Senior Leadership Team (SLT) has not as of yet had an opportunity
to review or discuss the Draft Community Sustainability Plan. The plan will be a topic of discussion at the SLT meeting scheduled for August 12, 2015.
BACKGROUND
As Council knows, in reviewing the draft CSP there are 70 action items that have been
identified through the engagement process. The action items are outlined in the attached Oxford County report. The intent is that the action items will evolve over time. A number of
the action items are items that the Town of Tillsonburg Council and/or administrative staff
are already addressing. For example, Action 4 - provide frequent, cost-efficient transportation options that connect all of Oxford and larger hubs outside of Oxford. The
Town is participating in the Community Transportation Pilot Project which may address
some components of this action item. Staff needs to review the action items to see what
involvement the Town might currently have and/or potential involvement. Also, in terms of
implementation of the plan and the associated action items, attachment 3 to the Oxford
County report identifies an implementation and reporting strategy.
In terms of funding the CSP, the creation of the Future Oxford Partnership Board appears to
be a catalyst for funding through community investment funding and in-kind service contributions. Again, staff is not certain what if any financial impact or expectations there
will be on the Town of Tillsonburg. Again, staff will need to review the action items to
determine what level of support the Town might already be providing as well as looking at the action items that may impact the Town of Tillsonburg as the CSP evolves over time.
In conclusion, staff is supportive of the work that has taken place to date on the Draft
Community Sustainability Plan but is somewhat concerned about the large number action
items and lack of clarity on the funding of the implementation of the plan. Staff is of the
opinion that these issues can be clarified when County Council discusses the adoption of the plan in September and the CSP comes back to the Area Municipalities in the fall.
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FINANCIAL IMPACT/FUNDING SOURCE
As noted, staff is not aware of any immediate financial impact on the Town of Tillsonburg in
2015 but this aspect of the draft CSP needs to be clarified for future years. In addition, the financing of the proposed Future Oxford Staff Resources as noted in the Oxford County staff
report requires further analysis as the draft CSP is finalized.
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Report No: CAO 2015-05 CAO/CLERK
Council Date: June 24, 2015
To: Warden and Members of County Council
From: Director, Community and Strategic Planning
Oxford Community Sustainability Plan
RECOMMENDATION
1. That County Council endorse the Draft Community Sustainability Plan for the purpose of circulating the plan to the Area Municipalities for their review and comment.
REPORT HIGHLIGHTS
The purpose of this report is to obtain Council’s endorsement of the draft Community Sustainability Plan (CSP) for the purpose of circulating the plan to the Area Municipalities for
their review and comment.
The draft plan will be presented to the Area Municipal Councils in July and August by
members of the CSP Steering Committee (with support from staff) with a view to outlining
the development of the plan and the Multi-Criteria Assessment (MCA) Tool and the proposed implementation and reporting strategy.
It is anticipated that the CSP and accompanying MCA tool and implementation strategy will
be presented to County Council for adoption in September 2015. Area Municipal adoption is expected to follow County Council’s adoption of the plan.
Implementation Points
The adoption of this report will endorse the draft CSP and initiate the circulation of the plan to the Area Municipalities for their review and consideration. The plan, together with the MCA tool
and implementation and reporting strategy will be presented to the Area Councils by members
of the CSP Steering Committee with a view to obtaining the endorsement of the material by the Area Municipalities prior to adoption by County Council, which is anticipated to occur in
September 2015. Area Municipal adoption of the plan is expected to follow County Council
adoption.
Financial Impact
The recommendations contained in this report will have no financial impact with respect to the
2015 budget. The Treasurer has reviewed this report and agrees with the above-noted statement.
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Report No: CAO 2015-05 CAO/CLERK
Council Date: June 24, 2015
Risks/Implications
There are no risks or other implications anticipated as a result of this initiative that would not be
inherent in the consideration of any similarly broad-based community development plan.
Strategic Plan
County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting
of May 27, 2015. The initiatives contained in this report support the Values and Strategic Directions as set out in the Strategic Plan as they pertain to the following:
3. ii. A County that Thinks Ahead and Wisely Shapes the Future – Implement development policies, land uses and community planning guidelines that:
- Strategically grow our economy and our community - Provides a policy framework which supports community sustainability, health and well-
being - Supports healthy communities within the built environment
- Supports and protects a vibrant and diversified agricultural industry
3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to
sustainability by:
- Ensuring that all significant decisions are informed by assessing all options with regard to
the community, economic and environmental implications including: o Potential impacts to the vulnerable population in our community o Life cycle costs and benefit/costs, including debt, tax and reserve levels and
implications
o Responsible environmental leadership and stewardship
o Supporting the community implementation of the Community Sustainability Plan
DISCUSSION
Background
Council initiated the development of a County-wide Community Strategic Plan in March 2014. To advance Council’s vision of creating a community driven process, Council appointed an Adhoc Committee of Council to select a Steering Committee of active and informed citizens with interests in community, economy and the environment. A consulting team with expertise in both community sustainability and community engagement was retained in August 2014 and the Steering Committee commenced a broadly based program designed to obtain the views and input of community groups and service providers representing interests in conservation, housing, education, cultural heritage and the economy, together with those of the broader public. The term ‘Future Oxford’ was coined by the Steering Committee to reflect the commitment to developing a long-term vision for sustainability across the entire Oxford community. Public engagement included a variety of workshops in the community and with the County’s municipal partners in which participants were asked to identify current sustainable initiatives in the community as well as their vision for Oxford’s future.
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Report No: CAO 2015-05 CAO/CLERK
Council Date: June 24, 2015 Further, social media events and activities such as the Vision 2030 contest, Ideascale and the Wiki-Draft Plan and Kitchen Table Draft Plan exercise were utilized to obtain the views of the community regarding the role of sustainable principles in Oxford’s future going forward. Using all of the input obtained through the above-noted public and community engagement initiatives, the Steering Committee has developed a draft CSP comprising 6 Goals, 15 Objectives and 70 Actions intended to provide a ‘sustainability’ framework that will provide guidance to the community with respect to assessing emerging issues and future opportunities. Comments
FutureOxford – A Community Sustainability Plan The Community Sustainability Plan (CSP) was developed with a view to the importance of meeting the community’s needs today without compromising the future and embraces the importance of managing human, natural and financial resources through integrated solutions rather than through fragmented approaches that meet one goal or objective at the expense of others. As noted above, the draft CSP has been developed from a broad consultation and engagement process led by a Steering Committee comprising of active and informed citizens representing a cross-section of the community from both a geographic perspective as well as with respect to the ‘pillars’ of sustainability (i.e. community, economy, environment). The CSP is premised on a vision that encompasses vibrancy, prosperity and responsibility with a simple mission to ‘achieve community sustainability throughout Oxford’. The plan’s goals and objectives reflect the community’s perspectives regarding accessibility, education and creativity as well as growing a sustainable economy and creating an Oxford that is a leader in environmental action. While the CSP is specific, particularly with respect to the 70 actions that have been identified through the broad engagement process, the document is not intended to be prescriptive. Further, it is the expectation of the Steering Committee that the CSP will be a ‘living document’ that is intended to evolve over time through both use in the community and periodic review. When reviewing the draft CSP, Council will note that each objective identified in the plan includes one or more associated targets that are intended to be an appropriate measure of the success of the said objective. While each target had originally included specific numbers intended to quantify the target going forward, it was determined through the public and stakeholder engagement process that it may be premature to establish firm targets in the plan initially and that the development of targets that are meaningful to the Oxford community could be developed as a ‘first step’ in the implementation phase of the CSP. As such, while maintaining ‘generic’ targets, (i.e. ‘reducing core housing need in Oxford’) over short and longer terms is recognized as an appropriate target for the related objective, a more thorough review of the objectives and actions is considered necessary in order to establish more specific targets. The full text of the draft CSP is attached here. Further, a report prepared by the consulting team retained to assist with the development of the plan (IndEco Strategic Consulting and Sustainable Solutions Group) is also linked for Council’s consideration. The latter report is a companion to the CSP document and provides a more detailed overview of the process that was undertaken regarding the development of the CSP.
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Report No: CAO 2015-05 CAO/CLERK
Council Date: June 24, 2015
Multi-Criteria Assessment (MCA) Tool
The Multi-Criteria Assessment (MCA) Tool (see attached) has been developed in conjunction
with the Community Sustainability Plan (CSP) with a view to creating a methodology to assess
alternative actions through a ‘sustainability’ lens. The tool incorporates a weighted, multiple criteria approach which is intended to assess potential actions on a ‘triple bottom line’ basis (i.e.
community, economy, environment). The weighting of the criteria provides balance across the broader sustainability framework and
also factors in both costs and time related to the implementation of the action. It is intended that the use of the MCA tool will produce a ‘score’ that can be used to establish
the relative sustainability of an action against other potential actions. It is further intended that the tool will assist in defining sustainability thresholds (i.e. the ‘tipping point’ at which an action or actions can no longer be considered sustainable and/or at which may cause serious negative
and possibly irreversible consequences) which can be used, in turn, to inform decisions on a broad basis. In this regard, it is anticipated that various ‘thresholds’ will be developed over time
through practical experience with the MCA tool.
The MCA tool provides a methodology that can be used to inform decisions with respect to the
sustainability of an action or group of actions and is not intended to be the sole ‘decision-
making’ tool when assessing issues and opportunities facing the community. MCA will provide an evaluation of the sustainability of an action (in accordance with the criteria developed
through the CSP) and the said evaluation would typically represent one means of informing a decision.
As with the CSP, it is expected that the MCA tool will evolve over time through use and review. Implementation and Reporting The importance of developing an effective strategy for the implementation of the Community Sustainability Plan was identified by the Steering Committee at the outset of the process. Further, it was clearly articulated through the public and stakeholder consultation that there was real concern that the CSP would lose momentum if a clear strategy for moving the plan forward was not identified at the time of adoption. In response, the Steering Committee has discussed a general framework for the implementation of the CSP, together with a reporting structure that can be developed in a manner in-keeping with the overall ‘community-driven’ nature of the CSP. The principles of the strategy, in addition to being community oriented, would include the development of public, private and community partnerships that would be largely volunteer driven and funded in a manner that is sustainable going forward, including community investment funding and in-kind services/support. While the specifics as to how implementation and reporting with regard to the CSP would be developed together with use and review of the CSP and the MCA tool, it is recommended that the strategy, much like the development of the CSP itself, take advantage of the energy and enthusiasm of the community with respect to championing sustainability as well as governance and funding opportunities. Please refer to the attached Implementation and Reporting Strategy document.
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Report No: CAO 2015-05 CAO/CLERK
Council Date: June 24, 2015
Conclusions
The development of a community-driven sustainability plan is supported by all of the strategic directions contained in the County Strategic Plan, and in particular, the County’s commitment to thinking ahead and wisely shaping the future by applying social, financial and environmental
sustainability lenses to significant decisions. The plan has been developed through engagement with a broad cross-section of the community and addresses a variety of issues
relating to quality of life, healthy environments, effective governance and economic security.
The CSP, together with the multi-criteria assessment tool and a community-oriented implementation and reporting strategy, will be an effective tool for the County when considering
emerging issues and opportunities going forward.
SIGNATURES
Report Author:
Original signed by
_________________________
Gordon K. Hough, MCIP, RPP Director
Approved for submission:
Original signed by
Peter M. Crockett, P.Eng. Chief Administrative Officer
ATTACHMENTS
Attachment 1 - Future Oxford Draft Plan
Attachment 2 - Multi-Criteria Assessment Tool Attachment 3 - Implementation and Reporting Strategy
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A Community
Sustainability Plan
DRAFT June 24, 2015
Executive Summary
The Community Sustainability Plan aims to improve quality of life for Oxford’s current and future generations and to
balance Oxford’s collective economic, community, and environmental interests.
Background
Located in the heart of southwestern Ontario, Oxford has a population of approximately 109,000 residents. Oxford is “growing
stronger together” through demonstrated partnerships with residents, businesses, the County of Oxford, and the eight area
municipalities: Blandford-Blenheim, East Zorra-Tavistock, Ingersoll, Norwich, South-West Oxford, Tillsonburg, Woodstock, and Zorra.
One of Ontario’s foremost farming communities, Oxford’s location at the crossroads of Highways 401 and 403 has contributed to the
development of a significant commercial and industrial sector. Oxford is home to a thriving local arts, culture, and culinary
community, and boasts conservation parks, natural areas, and more than 100 kilometres of scenic trails.
What is Sustainability?
Sustainability is an approach to meeting the needs of the present without compromising the ability of future generations to meet their
own. It takes into account the short and long-term ecological, social, and economic consequences of our actions and emphasizes
both environmental and human well-being as essential ends in themselves.
Oxford has adopted the lens of sustainability to create an integrated and effective approach to addressing challenges, including
economic and social inequities, human health, ecosystem decline, and community development.
Attachment 1
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DRAFT June 24, 2015
Figure 1 illustrates a sustainability framework of nested
circles, recognizing that community and economic
activity occurs within environmental, or ecological, limits.
This framework provides a guide through which Oxford
can work together to build a sustainable, resilient, and
vital future. The goal of Future Oxford is to articulate
how we balance these interests in a model that informs
decisions about our future.
Figure 1: Sustainability Framework
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DRAFT June 24, 2015
Words from the Steering Committee
Community sustainability represents a vision of how Oxford can work together to build a sustainable, vital and more resilient future.
Giving shape to that vision, and informing the plan and tools that will make it happen, has been a key component to the Future
Oxford initiative.
The Community Sustainability Plan Committee has guided the development and implementation of Future Oxford. The
Steering Committee was selected to represent the community on the basis of both geography and areas of focus for
sustainability (economic, community, and environment). It includes the following members:
Chris Friesen (Chair) George Klosler Jay Heaman David Gilvesy
Jeff Surridge Marilyn Price Jason Smith Cher Sprague
Dave Steenburg Bryan Smith Ian Heikoop Joan Morris
Ian Stevens Nicole Langlois Jurgen van Dijken
In working towards a collective vision for a sustainable future, the Community Sustainability Steering Committee needed to consider
the viewpoints of community members throughout the County. Our goal has been to connect and engage as much of Oxford as
possible to inform and inspire the vision, goals, actions, and targets of Oxford’s Community Sustainability Plan.
Over the last few months, Oxford residents have come together to listen, brainstorm, and ultimately dream, about what our
community can look like in 2020 and 2030 through a series of innovative community engagement initiatives. The Community
Sustainability Plan is a reflection of that community spirit and thought.
The Steering Committee has integrated all the ideas that have emerged from our community into the goals, targets, actions, and
objectives of this plan, reflecting the diverse needs and aspirations of Oxford. The elements of this Community Sustainability Plan will
assist Oxford to become a leading resilient, sustainable, and thriving County.
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DRAFT June 24, 2015
Vision: A vibrant, prosperous, and responsible Oxford for all.
Mission: To achieve community sustainability throughout Oxford.
Goals
1. COMMUNITY
GOAL 1i: An Oxford that is accessible for all citizens
OBJECTIVES ACTIONS
1iA Provide high-quality and accessible health care,
social services, support programs, and housing
that meet the needs of all citizens.
Targets:
Reduce core housing need in Oxford by X% by 2020
and Y% by 2030.i
Reduce % population living in poverty by X% in 2020
and by Y% in 2030
1. Create partnership opportunities that encourage the private
sector to invest in affordable housing.
2. Foster collaboration among citizens, community partners, and
all levels of government to advance preventative health
(including decreasing substance abuse and improving mental
health) through active living and building social capital.
3. Encourage infill development including mixed-use projects
and/or small homes, secondary homes, and in home suites on
existing lots.
1iB Develop accessible intercommunity
transportation options to reduce reliance on
personal automobile ownership.
Target:
Reduce the average distance driven per resident by
X% from 2007 levels by 2020 and by Y% by 2030.
4. Provide frequent, cost-efficient transportation options that
connect all of Oxford and larger to hubs outside of Oxford. 5. Provide real time transportation information on-site, online, and in an Oxford transportation guidebook to highlight routes,
connections, and timetables.
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DRAFT June 24, 2015
OBJECTIVES ACTIONS
1iC Promote and support volunteering.
Target:
Increase the percentage of the population that
volunteers by X% by 2020 and by a further Y% by
2030.
6. Increase the use and awareness of the Volunteer Opportunities
Directory in Oxford.
7. Enhance the capacity of volunteer organizations through:
• expanded recruitment programs;
• training support for all ages;
• a public recognition program; and,
• addressing transportation needs of volunteers.
1iD Ensure that affordable, healthy food options are
accessible to all residents.
Target:
To be Determined in conjunction with development of
the Food Security Plan
8. Develop a food securityii plan that supports food affordability
and accessibility of food to all of Oxford’s population.
9. Promote backyard gardens, community gardens, and
community food hubs in partnership with community partners
and schools.
1iE Promote engagement in decisions that affect the
public good.
Target:
Increase voter turn-out rates to all elections by X% by
2020 and a further Y% by 2030.
10. Ensure broad communication, engagementiii and community
awareness of government initiatives/plans and community
programs/services.
11. Develop a collaborative voter engagement program, including
supporting volunteers to stimulate voter turnout and a voter
information package on sustainability issues for all elections.
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DRAFT June 24, 2015
GOAL 1ii: A knowledgeable and equitable Oxford
OBJECTIVES ACTIONS
1iiA Ensure access to affordable education for all ages.
Targets:
Increase the number of residents with post-secondary education by X% by 2020 and to the Y%
by 2030. X% functional literacy within Oxford by 2020 and Y%
by 2030.
12. Work to develop a university campus in Oxford.
13. Expand opportunities for post-secondary programs, including:
• self-directed learning opportunities;
• co-op programs;
• skilled trade programs;
• employment training programs; and
• loans and grants for students. 14. Ensure high-speed/high-capacity broadband throughout Oxford.
15. Provide access to collaborative spaces and services for people
who are participating in online studies and support self-directed learning.
1iiB Advance the community dialogue on
sustainability issues.
Target:
Increase the sustainability quotient by X% by 2020
and by Y% by 2030.
16. Create and support community sustainability roundtables to
lead a region-wide dialogue on sustainability issues and the
implementation of sustainability actions.
17. Establish an environmental responsibility program in
collaboration with schools.
18. Support organizations and programs working to eliminate the
use of fossil fuels.
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GOAL 1iii: A creative Oxford
OBJECTIVES ACTIONS
1iiiA Promote arts, recreation and culture.
Target:
Increase the number of participants at arts, recreation,
and culture activities by X% by 2020 and by Y% by
2030.
19. Encourage relevant organizations to convene to develop:
• an arts and culture plan; and
• a funding initiative and a strategy to use under-utilized
facilities and spaces to support a thriving arts, recreation,
and culture community in Oxford.
20. Support and promote collaborations among theatres,
galleries, and museums (e.g. such as Oxford Creative
Connections).
21. Enhance and promote arts and recreation programming
within schools and for residents.
22. Develop a major arts and culture tourist destination in Oxford.
2. ECONOMY
GOAL 2i: A thriving local economy
OBJECTIVES ACTIONS
2iA Build a vibrant economy.
Target:
Grow the total number of jobs in the region in relation to
projected population growth targets by X% by 2020 and
by Y% by 2030.
23. Enhance collaboration between all local and regional
economic development officers and agencies.
24. Develop a mechanism to enhance support of local business
expansion and retention.
25. Support companies that can process Oxford-based
agricultural products (e.g. dairy, soy, corn, market vegetables,
and fruit).
26. Amend zoning to encourage on-farm processing.
27. Promote emerging employment opportunities to youth.
28. Encourage high-tech manufacturing in Oxford.
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DRAFT June 24, 2015
OBJECTIVES ACTIONS
2iB Cultivate entrepreneurship throughout Oxford.
Target:
Increase the number rate of successful new start-ups
per year (including youth) by X% by 2020 and by Y%
by 2030.
29. Enhance employment mentorship programs for new
entrepreneurs.
30. Provide incentive programs to support equity and diversity.
2iC Encourage production and consumption of locally
produced food and products.
Target:
Increase the quantity of local food
consumed/purchased by 25% by 2020 and 50% by
2030.
31. Enhance the visibility and capacity of farmers’ markets to
showcase Oxford farmers and local products for Oxford
residents and beyond.
32. Incentivize and encourage local restaurants and grocery
stores to use or sell local products.
33. Ensure preservation of farmland through proactive land-use
and other policies.
GOAL 2ii: A local economy that supports and fosters community sustainability
OBJECTIVES ACTIONS
2iiA Grow the sustainable economy.
Target:
Oxford has the highest percentage of sustainability
related jobs in the province by 2020.
34. Develop an Oxford job strategy that stimulates the sustainable
economy, including an inventory of sustainability related jobs.
35. Develop incentives to support ecological farming approaches
or techniques.
36. Ensure appropriate access to Community Employment
Services across Oxford.
37. Support local business through procurement policies and full-
cost accountingiv by government and public sector
organizations.
38. Encourage green entrepreneurship through incentives and
programs.
39. Organize job fairs in each community and promote existing
online employment resources.
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3. ENVIRONMENT
GOAL 3.i Oxford is recognized, within and by the world, as a leader in environmental action
OBJECTIVES ACTIONS
3iA Protect and restore the ecosystem.
Targets:
Plant 10,000 native species trees per year.
Restore and/or rehabilitate X ha of native species,
grasslands, wetlands, and natural features per year.
X% tree cover in settlement areas by 2020 and Y% by
2030.
X% overall tree cover by 2020 and Y% by 2030.
40. Develop a green infrastructure plan including a tree planting
strategy.
41. Create a biodiversity plan to preserve and enhance
biodiversity in Oxford, with a focus on native species. .
42. Establish a Natural Heritage System within the Official Plan to
increase and connect green space to support biodiversity and
to protect significant natural features in Oxford.
43. Encourage sustainable agricultural practices.
44. Develop a plan that encourages restoration of abandoned pits,
quarries and brownfield sites.
45. Create a region-wide plan for adaptation to climate change.
3iB
Move away from fossil fuels and enhance low
carbon transportation.
Targets:
Reduce Oxford greenhouse gas emissions by X%
below 2013 levels by 2020 and by Y% by 2030.
100% Renewable Energy by 2050
46. Develop an Oxford Energy Plan and reduction target strategy.
47. Provide incentives for renewable energy, retrofits, zero-energy
homes, passive housing, and other advanced low-carbon strategies.
48. Encourage local electric utilities to use renewable electricity
through a renewable energy (solar) lease program.
49. Develop a marketing strategy and campaign to educate
elementary and secondary students and the public at large
about energy conservation initiatives.
50. Develop a plan to ensure Oxford is carbon-positive by 2050.
51. Develop a plan to ensure Oxford achieves 100% Renewable
Energy by 2050.
52. Evaluate the impact of new developments on Greenhouse
Gas (GHG) emissions.
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OBJECTIVES ACTIONS
3iB
(cont.) Transition away from fossil fuels and enhance low
carbon transportation. (continued)
Target:
Increase the percentage of low carbon transportation
usage by X% by 2020 and by Y% by 2030.
53. Develop funding initiatives to stimulate energy and
demonstration projects, including district energy projects
throughout Oxford.
54. Advocate for Building Code revisions to reduce fossil fuel
consumptions through green construction and retrofits.
55. Develop an Oxford program to support companies tracking
and reducing their GHG emissions (along the lines of Climate
Smart).
56. Develop a network of bike lanes throughout Oxford, including
physically separated trails where feasible, paved shoulders
and bike stands.
57. Develop a transportation demand management strategy that
includes programs and incentives for ridesharing (including
school buses), active transportation, bike sharing, and
workplace mode-shifting with a particular focus on
marginalized residents.
3iC Achieve Zero waste in Oxford.
Target:
Reduce total waste disposed per capita by 40% by
2020 and by 60% by 2030.
Achieve the highest total waste diversion rate/capita in
Ontario by 2020.
58. Develop a waste reduction and diversion strategy to ensure
the Oxford County Waste Management site can meet Oxford’s total landfill disposal needs of residents and businesses to at
least 2060.
59. Enhance and incentivize reuse and recycling programs 60. Develop a composting strategy to divert 100% of organics
from landfill.
61. Actively investigate the potential for waste to energy projects that support renewable energy principles and targets.
62. Advocate for sustainable packaging reform in Ontario.
63. Prohibit the importation of contaminated excess soils.
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DRAFT June 24, 2015
OBJECTIVES ACTIONS
3iD Ensure long-term protection of all source water.
Target:
Reduce municipal water consumption per capita
served by X% by 2020 and by Y% by 2030.
64. Develop a County-wide water management plan to protect all source water, similar to municipal source water protection
plans now in development. 65. Enhance water efficiency programs, including conservation
awareness, xeriscaping, and incentives for rainwater capture
and grey water systems.
66. Develop regulations for sustainable water use for quarrying
and gravel extraction.
67. Develop a penalty structure for industries that dump into or
pollute water systems.
68. Prevent importation of sewage from outside Oxford.
69. Encourage river and stream bank soil erosion protection and
water quality protection from manure and/or chemical
products.
70. Develop water metering throughout Oxford.
Steps towards implementation
The goal of the Future Oxford community engagement process was to connect and engage as much of Oxford as possible to inform
and inspire the vision, goals, actions, and targets of Oxford’s Sustainability Plan. Individuals throughout Oxford also took part in
workshops, participated on-line and hosted their own round tables to comment, edit, and inform the Community Sustainability Plan.
The Community Sustainability Plan Steering Committee considered all community input in developing this “draft final” version of
Oxford’s first-ever Community Sustainability Plan (CSP). A Multi-Criteria Assessment Tool has been included in the CSP as a
means to inform major decision making and priority setting along with an Implementation and Reporting Strategy designed to foster
community action and progress reporting throughout the delivery of the Community Sustainability Plan.
County Council and all eight Area Municipal Councils are now being presented the “draft final” Community Sustainability Plan, Multi-
Criteria Assessment Tool and the recommended Implementation and Reporting Strategy for final comment. Following the final
consultation process, the Steering Committee will ask Oxford County Council and all eight Area Municipal Councils to formally adopt
the Community Sustainability Plan, Multi-Criteria Assessment Tool, and the Implementation and Reporting Strategy.
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DRAFT June 24, 2015
Endnotes
i Note that all targets refer to 2015 as a base year.
ii In 1996, countries at the World Food Summit agreed that: “Food security exists when all people, at all times, have physical and economic access to sufficient, safe and nutritious food to meet their dietary needs and food preferences for an active and healthy life.” World Health Organization
(WHO). A food security plan is a plan for how this food security will be achieved for the County.
iii Public engagement can occur in a variety of forms including but not limited to:
• attending Council meetings;
• emails to council and council members;
• communication via social media;
• one-on-one meetings with councilors on specific issues;
• voting at elections;
• formal and informal referendums;
• kitchen table discussions;
• delegations and;
• public meetings chaired by staff or elected officials. iv Full-cost accounting is a method of cost accounting that traces direct and indirect environmental, social, and economic costs throughout the
lifecycle of a product.
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A Community
Sustainability Plan
DRAFT June 24, 2015
Multi-Criteria Assessment (MCA) Tool
Purpose
a methodology to assess the sustainability of alternative options or actions in
consideration of the of the goals and objectives of the Future Oxford Plan.
MCA Approach
Each action is relatively assessed against others with respect to the degree of a
positive impact to the criteria (0WORST through 5BEST )
Criterion Assessment x Weighting = CRITERIA SCORE
∑CRITERIA SCORES = TOTAL SCORE
Highest total score = MOST SUSTAINABLE ACTION (Max. = 400)
Practical use of the MCA during initial implementation of the Future Oxford Plan will
inform the determination of appropriate thresholds to determine sustainability.
Assessment Criteria
Criteria developed using goals and objectives within the Future Oxford Plan along with implementation costs and time;
Criteria are weighted to ensure a balanced assessment
The criteria and weighting are illustrated in the table below
An example assessment is also provided to illustrate use of the MCA.
Attachment 2
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DRAFT May 25, 2015
Evaluation Criteria Weighting
Community Weight Total
1. Will the action lead to an Oxford that is accessible for all citizens? 10
20 2. Will the action improve its citizenry’s access to information and/or equity? 5
3. Will the action advance Oxford’s creative arts, culture, or recreation? 5
Economy
1. Will the action improve the vibrancy of the Oxford Economy? 5
20 2. Will the action enhance entrepreneurship opportunities in Oxford? 5
3. Will the action advance local food production? 5
4. Will the action advance Oxford’s green economy? 5
Environment
1. Will the action improve Oxford’s ecological systems? 5
20 2. Will the action reduce fossil fuel use in Oxford? 5
3. Will the action reduce solid waste disposal demand in Oxford? 5
4. Will the action protect Oxford’s water? 5
Implementation
1. What is the cost to implement the action? 10
20 2. How long will it take to plan and implement the action? 10
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DRAFT May 25, 2015
Example
Evaluation Criteria Weighting Alternative or Action
A Assessment
B
CRITERIA SCORE
(AxB)
Community
1. Will the action lead to an Oxford that is accessible for all citizens? 10 2 20
2. Will the action improve its citizenry’s access to information and/or equity? 5 1 5
3. Will the action advance Oxford’s creative arts, culture, or recreation? 5 1 5
Economy
1. Will the action improve the vibrancy of the Oxford Economy? 5 5 25
2. Will the action enhance entrepreneurship opportunities in Oxford? 5 5 25
3. Will the action advance local food production? 5 5 25
4. Will the action advance Oxford’s green economy? 5 5 25
Environment
1. Will the action improve Oxford’s ecological systems? 5 3 15
2. Will the action reduce fossil fuel use in Oxford? 5 3 15
3. Will the action reduce solid waste disposal demand in Oxford? 5 3 15
4. Will the action protect Oxford’s water? 5 3 15
Implementation
1. What is the cost to implement the action? 10 5 50
2. How long will it take to plan and implement the action? 10 5 50
∑CRITERIA SCORES = TOTAL SCORE 290
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A Community
Sustainability Plan
June 24, 2015
Implementation and Reporting Strategy
Principles
Implemented through public, private and community partnerships
Partnership funded and supported
Volunteer driven
Publicly accountable
Proposed Future Oxford Organization Model
Similar to the Workforce Development Partnership model – a proven community
based model for success in Oxford
Purpose is to foster and coordinate community implementation of the Future Oxford Plan
A virtual organization
Financially supported by community investment funding and in-kind service contributions
Governed by a board of community members
Limited staff resource(s)
Community volunteer-based committees and work groups
Proposed Roles
Funding Partners
Provide stable funding
Provide up to two members on the Future Oxford Partnership Board
Support and/or sponsor external funding opportunities as necessary
Demonstrated sustainability focused organization
Future Oxford Partnership Board
Six Community Members at Large (inaugural Board may be seeded by up to six
Steering Committee members)
Up to six funding partner members
Accountable to funding partners for
Annual reporting to funding partners (demonstration of value)
Work plan approval (action prioritization), monitoring
Accomplishments (public) reporting
Business and community relationship building
Attachment 3
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Draft June 24, 2015
Committees
Three Committees (Community, Economy, Environment)
Each chaired by a member of Future Oxford Partnership Board
Volunteer members (business and community)
May establish Action-based Working Groups as necessary
Responsible to the board for:
Coordination of Future Oxford actions with business and community actions
Business and Community relationship building and information sharing/reporting
Future Oxford Staff Resources
Administrative and strategic support for Board and Committees
Facilitation
Organization
Advice and research
Documentation
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STAFF REPORT
CLERKS OFFICE
Title: TILLSONBURG FAIR, ANNUAL MUNICIPAL SIGNIFICANT EVENT
Report No.: CL 15-19
Author: DONNA WILSON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments: Tillsonburg Fair Special Occasion Permit Request
RECOMMENDATION
THAT the yearly Tillsonburg Fair event be designated an “Annual Municipal Significant Event” for the
purposes of raising the profile of the event and obtaining Special Occasion Permits under the Alcohol and
Gaming Commission of Ontario.
EXECUTIVE SUMMARY
In order for the organizers or vendors of the annual event to apply for special occasion permits (SOP)
from the Alcohol and Gaming Commission of Ontario (AGCO), the event must be designated as a
“Municipal Significant Event”.
A “Public Event” SOP may be issued to registered charity organizations, not for profit organizations for
the advancement of educational, religious or community objectives or for events that are of municipal,
provincial, national or international significance. These types of events require no municipal
designation.
The Tillsonburg Fair vendors applying for special occasion permits do not fall under this category as
they are not a charity organization or a not for profit organization.
A “Public Event” SOP may be issued to the vendors taking part in the Tillsonburg Fair if the event is
designated as a ‘municipal significant event’ by the municipality. This is done by Council resolution,
however the Registrar of Alcohol and gaming (AGCO) makes the final decision as to whether a permit
shall be issued. Each year vendors applying for SOP’s will be able to make their applications to the
AGCO without going back to Council for the designation. The vendor’s requiring the SOP will contact
the Clerk’s Office to obtain a letter with the Council resolution for the annual designation. As this event
is an annual event that has been taking place for a number of years, staff is recommending that the
annual designation, the same designation that was given for Turtlefest, be given to the Tillsonburg Fair.
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CONSULTATION/COMMUNICATION
Staff has contacted the AGCO to determine if the Municipality can designate the annual event as a
“Municipal Significant” annual event within the municipality. The response was that the municipality
would be required to provide a copy of the resolution to all future applicants for permits in the years to
come to assist the applicant in providing the necessary support documentation with each
application. This would alleviate any lag time in waiting for a council meeting and obtaining the
designation for an annual event.
IMPACT ON COMMUNITY STRATEGIC PLAN
Section 4 – Culture and Community
4.1 Promote Tillsonburg as a unique and welcoming Community by enhancing local festivals to attract a
greater number of tourists.
By designating the Tillsonburg Fair event as an annual “Municipal Significant event”, the event
organizers will be able to plan, organize and obtain grants and permits with no time restraints from the
municipality as they will have the designation from this day forward for as long as the event takes place.
It will provide the ability for the event to take place and grow to allow for greater numbers of tourists
visiting Tillsonburg which is a key performance indicator for this strategy and to eventually establish
itself as a local tourist destination.
FINANCIAL IMPACT/FUNDING SOURCE
No financial impact to the municipality.
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STAFF REPORT
CLERKS OFFICE
Title: COUNCIL ADVISORY COMMITTEE ADDITIONAL APPOINTMENTS
Report No.: CL 15-21
Author: DONNA WILSON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments: REAL ESTATE BOARD CORRESPONDENCE AMENDED SCHEDULE A BY-LAW 3876
RECOMMENDATION
THAT Council receive Report CL 15-21 Council Advisory Committee Additional Appointments;
AND THAT Lindsay Morgan be appointed as the Tillsonburg Real Estate Board representative on the
Development Committee;
AND THAT By-Law 3931 to amend Schedule A of By-Law 3876, be brought forward for Council consideration.
EXECUTIVE SUMMARY
The Real Estate Board has requested that their representative on the Development Committee be amended by replacing Melissa Verspeeten as their representative to Lindsay Morgan. The
correspondence is attached to this report for your review.
The attached schedule has also been amended to include the Airport Advisory Committee and those
appointments, the Special Awards Committee and those appointments, the additional appointments to the Heritage, Beautification and Cemetery Committee and the current revised Tillsonburg Real Estate Board representative to the Development Committee.
COMMUNITY STRATEGIC PLAN IMPACT
Committees demonstrate culture & community by making Tillsonburg an attractive place to
live.
FINANCIAL IMPACT/FUNDING SOURCE
Financial impacts are contained in the 2015 budget.
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By_law 3873 Schedule A
Amended By-Law 3876 Schedule “A”
Town of Tillsonburg
2014-2018 Committee Structure
Board/Committees Citizen Appointments Council Representatives Terms Statutory Requirements
/Discretionary
Staff Liaison
Accessibility
Advisory Committee
Mike Cerna
Helen Lamos
Michael Kadey
Councillor Stephenson 4 years Mandatory Deputy Clerk
Airport Advisory
Committee
Rick Lee
Richard Van Maele
Geoffrey Lee
Donna Scanlan
Euclid Benoit
Andre Brisson
Henry Atkinson
Jeremy Stockmans
John Prno
Mel Getty
Councillor Valerie Durston (South-West
Oxford)
Councillor Rosehart 4 years Discretionary Development Commissioner
Cultural Advisory
Committee
Erin Getty
Josiane DeCloet
Deb Beard
Ann Loker
Councillor Stephenson 4 years Discretionary Director of Recreation, Culture and Parks
AND/OR Designate
Development
Committee
Lisa Gilvesy
Steve Spanjers
Randy Thornton
Michael Bossy
John Veldman
Andrew Burns
Scott McLean
Mel Getty
Paul DeCloet
Councillor Hayes 4 years Discretionary CAO
Development Commissioner
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By_law 3873 Schedule A
Ashton Nembhard
Real Estate Board Rep - Lindsay Morgan
BIA Rep – Cedric Tomico
Chamber Rep - Jesse Goossens
Heritage, Beautification and
Cemetery
Committee
Paul DeCloet
Sue Saelens Marion Smith
Janet Wilkinson
Robert Marsden
Charlie Baldwin
Paul Wareing
Councillor Esseltine 4 years Discretionary
Director of Recreation, Culture and
Parks
AND/OR Designate
Museum Advisory
Committee
Dianne MacKeigan
Robert Marsden
Mary Lou Sergeant Helen Lamos
Councillor Rosehart 4 years Discretionary
Director of Recreation, Culture and
Parks AND/OR Designate
Parks and
Recreation Advisory
Committee
Donna Scanlan Bob McCormick
Donald Baxter
Dace Zvanitajs
Mike Cerna
Mel Getty James Payne
Susan Labanich
Paul DeCloet
Councillor Esseltine 4 years Discretionary
Director of Recreation, Culture and
Parks
AND/OR Designate
Special Awards
Committee
Ann Loker
Mary Anne Vangeertruyde
Sam Lanb Councillor Stephenson 4 Years Discretionary Clerk
AND/OR Designate
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By_law 3873 Schedule A
Tillsonburg Non
Profit Housing
Robert Hurley Evenly Fritz
Ron Gasparetto
Joyce Hanson
Geraldine Brisebois John Stanbridge Terry Pierce
Carolyn Hicks
Roderick Van Riesen
Councillor Adam n/a n/a n/a
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STAFF REPORT
DEVELOPMENT & COMMUNICATION SERVICES
Title: Sign Variance – 1 Vance Drive – Animated Sign
Report No.: DCS 15-32
Author: GENO VANHAELEWYN – Chief Building Official
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 10, 2015
Attachments: SITE PLAN & ELEVATION
RECOMMENDATION:
THAT Council receives report DCS 15-32 Sign Variance – 1 Vance Drive – Animated Sign;
AND THAT Council approve a variance to Sign By-Law 3798 to allow for the construction
of a 5’ X 8’ digital animated L.E.D sign at 1 Vance Drive.
EXECUTIVE SUMMARY
Building Services received a request from BR’s Plumbing and Heating for the construction
of an animated sign to be located on the south wall of the existing building. A review of
the request revealed that the proposed sign would not comply with Sign By-Law 3798 and
therefore could not be processed/issued. This information was provided to the applicant
and subsequently the applicant requested that the sign be considered for a variance to the
Sign By-Law.
An Animated Sign as per the definition in Sign By-Law 3798 means:
“a sign which contains a video screen or any kinetic or illusionary motion of all or
part of a sign, including rotations, or any sign which is manually displayed by an
individual for the purposes of advertising, or any sign which is projected on a
display surface by electronic means, but does not include an electronic message
board sign or a spinning portable sign.”
The proposed application is for permission to replace a 6’ X 8’ wall sign and display a 5’ X
8’ digital animated L.E.D sign for advertising. The sign will be able to produce multiple
images, advertising and communication related to the business.
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Secondly, the applicant is also requesting that a variance be considered for the proposed
sign to function as a billboard sign to sell advertising to promote other local businesses
not located at this property.
Sign By-Law 3798 notes the following related to this request and the application requires
relief from:
Section 5.1- Specific Sign Prohibitions
f) flashing or animated signs;
a) A sign located on premises which does not specifically identify or advertise a
business, service, or occupant of the premises where it is located, unless otherwise
specified in this By-law
In this case:
- the proposed sign is an animated sign.
- the applicant is requesting that the proposed sign not only advertise the business
on site but other businesses not located at this property.
CONSULTATION/COMMUNICATION
A public notice was circulated to neighbouring properties within the location and no
comments or concerns were received in favour or against the application.
Engineering Department and OPP commented with no concerns related to this application.
Building/By-Law Services comment that Sign By-Law 3798 was recently reviewed and
passed by Council in 2014 and that the intent to prohibit animated signs was to allow for
review and approval on an individual basis. Animated signs are prohibited due to the
nature of these signs being a distraction to drivers and neighbouring properties typically
related to the method of illumination as this can create a hazard or nuisance. In this case
the signage is located approximately 90 metres from the travelled portion of Broadway
and the direction of the signage is angled away from the neighbouring residential units.
However, staff noted that there is a potential for issues related to the illumination of the
sign creating a nuisance for the residential units. In review of this concern the applicant
informed staff that the lighting levels of the proposed sign can be controlled and Section
6.4 of the Sign By-Law notes that signs shall not be illuminated so that light from such a
way that the sign or method of illumination does not create a hazard or nuisance. This
provision of the Sign By-Law is applicable and can be enforced if necessary.
By-Law Services also noted that third party advertising is prohibited as the intent of the
Sign By-Law is to strictly prohibit advertising not located at the property. Variance
approval to permit advertising of businesses or services not located on this property will
set a precedent in the Town and is therefore not recommended.
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Based on the information provided, staff makes note that this variance is major in nature
and affects the intent of Sign By-Law 3798. Based on a site specific evaluation completed
by staff; staff recommends that the sign variance requested by BR’s Plumbing & Heating
to install a 5’ X 8’ digital animated L.E.D sign be approved and the request to advertise
businesses or services not located at this property be denied.
FINANCIAL IMPACT/FUNDING SOURCE
No financial impact.
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DCS 15-32 Sign Variance – 1 Vance Drive – Animated Sign
SITE PLAN:
PROPOSED LOCATION
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DCS 15-32 Sign Variance – 1 Vance Drive – Animated Sign
EXISTING SIGN & LOCATION:
EXISTING SIGN
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DCS 15-32 Sign Variance – 1 Vance Drive – Animated Sign
PROPOSED ANIMATED L.E.D SIGN & LOCATION:
PROPOSED SIGN
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STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: AIRPORT MASTER PLAN UPDATE
Report No.: DCS 15-31
Author: ANNETTE MURRAY
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 10,2015
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 15-31 Airport Master Plan Update;
AND THAT the conceptual drawings be approved in principal as the basis for the Master Plan Update public consultation process with the final Master Plan Update
being brought forward for consideration by Council by early 2016.”
EXECUTIVE SUMMARY
The purpose of this report is to seek Council approval to move forward with an update of
the Airport Master Plan with the attached drawings providing the basis of the Master Plan
Update process. Since the last Master Plan Update was completed in 1989, a number of
investments have been made in the Airport and these improvements, along with changing needs of investors and airport users, require a review and update of the Master Plan.
Updated development maps were completed in 2013 and these maps are proposed to form
the basis of the updated Master Plan.
BACKGROUND INFORMATION
The Tillsonburg Regional Airport was originally built by The Royal Canadian Air Force as an
emergency grass airfield to support flying training during the Second World War. Three
grass runways, each 2,600 feet in length, were defined in the typical military triangular
configuration of the time. The Town of Tillsonburg leased the airport from the Federal
Government in the late 1950's. As part of the conditions of lease prior to ownership, the
Town contributed funding towards airport improvements. In 1971, the Town reconstructed and paved the primary runway (08-26) and constructed an exit taxiway and an apron on
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the south side of the runway. Also added in the 1970's were the terminal building, aircraft
hangars and fuel facilities. Two additional hangars were added in 1981 and one in 1982.
The Town took over ownership and administration of the airport in 1981.
From this date through to the early 1990s, a significant number of improvements were
made to the Airport along with the original Master Plan (1983) and the Master Plan Update
(1989). From the mid-1990s to the early 2000s, growth and investment, including from
the private sector, slowed. However, starting in the early 2000s, there has been an increase in private sector investment interest at the Airport and this has resulted in an
increase in the growth of the airport as evidenced by a more than doubling of the total
hangar area at the airport.
The continuing growth of the airport is positive and contributes to increased financial self-
sufficiency of the airport. However, maintaining and growing an airport also requires
investment in infrastructure and this can be a challenge within current municipal funding
constraints. Hence, any investment that is being considered should include rationale as to
why a particular investment is the best value for the Town. An updated Master Plan will assist the Town in determining the key investments that have to be made to support
growth at a minimal cost to taxpayers.
In theory, an airport Master Plan should be designed to be the most effective framework within which the facility can operate at the highest possible level of efficiency. Care must
be taken to ensure that compromises do not adversely affect safety (or future development
opportunities) at the airport. A Master Plan is a guideline as to the types of improvements
that should be made at the airport and where development, both private and public, should
be placed.
An airport Master Plan is a guide for:
Development of physical facilities on the airport
Development of land uses for areas surrounding the airport
Determination of environmental effects of aerodrome construction and operation
Establishment of airport access requirements
An airport Master Plan is used to:
Provide short and long range policy/decision guidance
Identify potential problems as well as opportunities
Assist in securing financial aid
Serve as a basis for negotiations between the airport management and
tenants/businesses at the airport
Generate local interest and support
The original Master Plan for the Tillsonburg Municipal Airport was prepared in 1983 by Marshall, Macklin, Monaghan Limited and updated by the same company in 1989. This is
the Master Plan that airport staff has been using over the past decades. In 2010, the Town
retained Explorer Solutions to provide a Feasibility Study to explore the strategic direction
of the airport including opportunities for an aviation related industrial park, an airpark as
well as the potential for commercial and cargo operations. The Airport Business Park and
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Airpark Market Analysis and Feasibility Study was approved in principal by Council at their
October 12, 2010 meeting.
Figure 1 is taken from the original Master Plan (1983) and provides an overview of the airport including a proposed extension of the runway, the addition of a parallel taxiway, and
the paving of a cross wind taxiway. The map shows the General Aviation hangar
development area as west of the Airport Terminal and the Commercial Aviation hangar development area to the east of the Airport Terminal. The major difference between this
plan and the current development plan is that the General Aviation hangar development
area is proposed to be parallel to the main runway instead of running north/south as has
taken place at the airport.
Some of the main reasons why a Master Plan Update is required is that (1) the maps need
to be updated to reflect development that has taken place at the airport since the 1989
Master Plan Update, (2) the original and updated Master Plan have some gaps in terms of the information provided (e.g. taxiway access to the General Aviation area), and (3) the
Master Plan should reflect current budget realities.
Figure 1 – Airport Master Plan (1983)
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The Master Plan Update included recommendations on a number of items and the status of
these is summarized in Figure 2 below.
Figure 2 – Proposed (1989) Master Plan Improvements and Status
Item Time of Completion
Phase I
Acquire property for runway
extension
1990’s
Phase II Extend runway to 5,000 feet x 100 feet with lighting Lighting – 70’s Extension - Fall of 2009
Provide Jet A-1 fuel 1990s
Construct new Air Terminal
building
Spring of 2010
Upgrade Fuel system Early 1990’s
Construct taxiways Ongoing
Expand existing public apron Not completed
Relocate Tie-down area Not completed
Install meteorological
equipment
1970s and improved in 2010
Install terminal area fencing 2004
Ultimate development Provide asphalt overlay Fall of 2009
Construct parallel and
connecting taxiways for 08-26
Not completed
Construct commercial, general aviation and tie down areas as
required
Tie-down area – 2003 Commercial/General aviation
areas – ongoing
Construct intra airport roads Not completed
Pursue acquisition radio aids 2013
Develop runway 14/32 to
3,000 feet x 75 feet paved
and lighted
Not completed
Figure 3 is a zoomed in map showing the terminal area including the General Aviation area
on the west side and the commercial hangar area on the east side. At the time the Master Plan was created, the only existing hangars were the Flying Club hangar (red arrow) and
one small hangar to the west (black arrow).
To the east, the map shows the commercial area with existing hangars for CHAA (see
arrows) as well as one additional hangar. Development in the commercial hangar area has been generally in accordance with the original Master Plan.
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Figure 3 – Airport Terminal and Development Areas
Figure 4 outlines the updated development plan for the General Aviation area to the west of
the terminal. The plan shows existing General Aviation hangars and taxiways as well as
proposed fencing, proposed internal lot boundaries, and current storm sewers and catch basins. It also shows existing, proposed and optional asphalt for roadways, taxiways and
apron expansion.
Other proposed areas for development include a large tie down area, large vehicle parking,
access roads and a stand-alone building for a flight school. All proposed taxiways have
been designed to Transport Canada standards. Access roads are required to minimize traffic on taxiways and the apron while safely allowing tenants to access their hangars.
This can be accomplished by roadways and gates. This will also stop prohibited persons
from accessing airside structures and taxiways.
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Figure 4 – Updated General Aviation Area (West)
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Figure 5 – Updated Commercial Aviation Area (East)
Figure 5 outlines the updated development plan for the Commercial Aviation development
area east of the terminal building. It shows proposed, existing and optional hangars and
pavement. Currently there are two Harvard hangars, two commercial businesses and two
large private hangars.
Figure 6 shows the area around the Terminal building and parking area as well as the entrance to the airport and part of the apron area. Again, this map shows existing,
proposed and optional asphalt for the vehicle parking, access roads and apron expansion. A
large portion of this area is in the operational zone boundary and therefore limited to restrictions set out by Transport Canada. Some of the existing taxiways and hangars to the
west of the terminal building are not in conformity with the 1989 Master Plan drawings. The map also shows the potential for a 50,000 square foot building near the entrance to the
airport. This could be a location for a museum as it would have its own parking area
adjacent to the building while still having access to the runway through a taxiway to be built in the future.
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Figure 6 – Terminal Area Plan
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Figure 7 is the consolidated development plan for the airport and shows an overview of the
entire airport property. The map incorporates existing infrastructure with proposed
infrastructure. The red line outlines the “operational zone boundary” as mandated by
Transport Canada. This area limits infrastructure and has to be maintained as “airport” as per Transport Canada regulations.
This plan is consistent with the general principles outlined in the 1983 and 1989 Master Plan documents in that the General Aviation area is maintained to the west of the terminal and
the Commercial Aviation area is to the east of the terminal. The major changes from earlier
plans include the expanded General Aviation area south (closer to Airport Rd) of the
General Aviation area proposed in the original Master Plan and the change in the location of
the future east/west internal road to provide access to General Aviation area. The plan also
shows a potential Airpark (home & hangar) in yellow although staff note this is very
preliminary at this time. The light blue “museum” zone reflects the Canadian Harvard
Aircraft Association as well as a potential future museum site. Figure 7 – Overall Airport Plan
Legend:
Grey – Airside Operational Area
Blue – Public Facilities Development Area Light Blue – Museum Development Area; this ties into the Vintage Cluster
Dark Purple – General Aviation Hangar Development Area; present and future
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Lighter Purple – Commercial Hangar Development Area; present and future
Red – Airside Commercial Development Area
Burgundy – Commercial Development Area outside of proposed fence boundaries
Yellow – Future Airpark Development Area Green – Future Development Area including agricultural and woodlot areas
In addition to the private hangar growth that has occurred at the Tillsonburg Regional Airport, a number of existing and new businesses are also present and these businesses are
supporting the sustainability of the airport through increased activity, fuel sales, and by
improving the attractiveness of the airport for new users and tenants. Total private sector
employment at the airport, not including Airport staff, is now 15 and is expected to grow
Company Name Description Employment
Lee Air Leasing Ltd Aircraft Maintenance/Specialized
work
2
Tailwind Aviation Services Avionics and Pitot Static
Services
1
Spectrum Aviation Aircraft Painting, refinishing & refurbishing 3
Tillsonburg Flying School Pilot licensing, aircraft rental, Long Point Eco Tours, Ground
School, AND now a Private
Career College
3
SkyWay Café Restaurant and catering services 6
TOTAL EMPLOYMENT 15
CONSULTATION/COMMUNICATION
As per the Town of Tillsonburg Public Engagement Guidelines, staff recommends that the
Town utilize Strategy 3 – Involve, Consult and Collaborate for the Airport Master Plan
Update consultation process. The objectives of Strategy 3 include:
To obtain public feedback on analysis, alternatives and/or decisions. To work directly
with the public throughout the process to ensure that public concerns and aspirations
are consistently understood and considered. To partner with the public in each aspect of the decision including the development of alternatives and the identification of the
preferred solution. Seeks to consult, involve or collaborate with the community and
key stakeholders.
As part of the Public Engagement Process, staff would involve airport stakeholders
extensively including the Airport Advisory Committee, COPA Flight 181, airport businesses,
tenants and pilots. Once the public has been provided with an opportunity for input, the
text of the Master Plan will be finalized and the complete Master Plan Update will be brought
forward to Council for approval.
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The Airport Advisory Committee reviewed the Master Plan Update information and process
at their July 21, 2015 meeting and passed the following resolution:
“That the Airport Advisory Committee support in principle the Master Plan Update
Process referenced in this report and that the conceptual drawings attached be used as the basis for the Master Plan Update Public Consultation Process”.
FINANCIAL IMPACT/FUNDING SOURCE
Costs for the Airport Master Plan Update are included in the approved 2015 Airport
Budget and staff are not anticipating any additional budget impact at this time. The
approved 2015 Airport Capital budget contained funding for a number of
infrastructure investments funded by the sale of assets at the airport. Staff have
not moved forward with the sale of any assets at this time.
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STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: UPDATE ON 253 BROADWAY PROPERTY
Report No.: DCS 15-36
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: AUGUST 10, 2014
Attachments:
RECOMMENDATION:
THAT Council receives Report DCS 15-36 Update on 253 Broadway Property for
information purposes.
EXECUTIVE SUMMARY
The purpose of this report is to provide an update to Council on the status of the Agreement
of Purchase and Sale between the Town of Tillsonburg and Rego Management/228495
Ontario Inc. The Buyer has requested additional time to obtain the necessary planning approvals for the project and this requires an extension in the conditional period.
BACKGROUND INFORMATION
The Buyer has been working on finalizing the site plan for the development in order to
make the application for an Official Plan Amendment and Zoning Bylaw Amendment. A final
draft of the site plan has now been received by the Town of Tillsonburg and the required
applications are expected shortly. However, due to the time period required for the above
planning processes, it is anticipated that the conditional period will have to be extended to the end of October in order to accommodate these processes.
Due to the development constraints associated with the 253 Broadway property, it has taken longer than expected to finalize the site plan and submit the planning applications
required to support the proposed development. The Buyer has been proceeding in good
faith but requires an extension in the conditional period in order to move forward with the
planning approvals processes.
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CONSULTATION/COMMUNICATION
Not applicable.
FINANCIAL IMPACT/FUNDING SOURCE
There are no financial impacts related to granting an extension in the conditional period.
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STAFF REPORT FINANCE
Title: Bank Signing Authorities
Report No.: FIN 15-31
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
AUGUST 10, 2015
Attachments:
RECOMMENDATION
THAT Council receives report FIN15-31 Bank Signing Authorities.
THAT Council appoints the following as designated signing authorities for the
Town’s general banking needs:
Mayor Stephen Molnar or Deputy Mayor Dave Beres; and one of the following:
Director of Finance/Treasurer, Darrell Eddington; or
Manager of Finance, Janelle Costantino.
EXECUTIVE SUMMARY
To obtain Council approval with designated bank signing authorities.
BACKGROUND
When a bank signing authority changes, Council must re designate the Town’s bank signing authorities.
FINANCIAL IMPACT/FUNDING SOURCE
None.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Welding Street
Report No.: OPS 15-27
Author: Jeff Molenhuis, P. Eng., Manager of Engineering
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: RESIDENT LETTERS
RECOMMENDATION
THAT Council receive Report OPS 15-27 Welding Street; AND THAT Council direct staff to implement vehicular through-traffic restricting
mechanisms in the Welding Street Right-of-Way;
AND THAT a By-law authorizing restricted access within the road allowance on Welding Street be brought forward at the next Council meeting for consideration.
SUMMARY
Welding Street is an alleyway with legal property approximately 7.5 metres wide by 90
metres long connecting Sanders Street to a parking area for the Tillsonburg Recreation Centre. The parking area is also accessible from Hardy Avenue to the north. The street
is adjacent to a side yard for 18 and 22 Sanders Street; rear yard for 398 and 400
Broadway Street; and rear yard for 24, 26 and 28 Hardy Avenue, as shown in Figure 1.
It is primarily used as a vehicular access to and from the parking area, for pedestrian travel through the area, and for adjoining residents to access a portion of their
properties. Many of the abutting property owners use the Welding Street Right-of-Way
as a secondary vehicular access to the rear and side yards of their properties. The
Town currently provides winter maintenance on this street from Sanders Street to the
parking area.
The street consists of a 4.0 m wide asphalt surface with grassed shoulders, and
contains overhead hydro and street lighting infrastructure with telecommunication
infrastructure attached to the poles. The street does not contain any underground
infrastructure, such as storm sewer, sanitary sewer or watermain.
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The residents at 18 Sanders Street have expressed concerns with the volume and
speed of vehicular traffic using the street to enter and exit the parking area. With two-
way vehicle use and pedestrian travel through the Right-of-Way on the asphalt surface,
vehicle and pedestrian conflicts are noted to be common by the residents. This concerns them from a pedestrian safety and property damage perspective. The residents have also reported verbal altercations with vehicular users of the Right-of-
Way.
The available options that the Town may consider are summarized below. It should be noted that Welding Street has been identified in the Conceptual Master Plan for Memorial Park and Lake Lisgar to be closed to vehicular traffic and used as a
pedestrian link (Option 3).
Option 1 Retain ownership of the street and maintain full access without restriction (Fully Open Road Allowance).
This option would not change the current condition or operation of the street.
Option 2 Retain ownership of the street and provide traffic calming or restrictions (Fully Open Road Allowance).
This option would maintain vehicular and pedestrian through travel. Physical
restrictions, such as speed bumps, may calm traffic on the street. Regulatory
restrictions, such as posting a reduced speed limit or limiting the Right-of-Way to one-way traffic, may limit or reduce traffic patterns on the street. These methods may also reduce the vehicle/pedestrian conflicts on the
roadway through increased decision time for drivers and pedestrians.
Regulatory restrictions would only be as effective as enforced by the Police Services. Additionally, regulatory and physical restrictions outlined above would impact winter maintenance operations by limiting the overall
effectiveness and efficiency of snow clearing efforts in this area.
Option 3 Retain ownership of the street, close it to vehicular through-traffic and designate it primarily for pedestrian through travel (Restricted Access within the Road Allowance)
The Municipal Act allows a municipality to pass by-laws removing or
restricting the common law right of passage by the public over a highway and the common law right of access to the highway by an owner of land abutting a highway. Based on this provision in the Act, the Town could pass
a By-law to maintain public access for pedestrian through travel and restrict
vehicular through-travel within the Right-of-Way. Physical restrictions would
be necessary at one end of the street to prohibit vehicular through travel, which would likely be in the form of a permanent road block (i.e. barrier
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posts, guiderail, or bollards). This would disconnect direct vehicular traffic between Sanders Street and the parking area. All adjoining properties would
continue to have vehicular access to their properties from Welding Street in
addition to their current primary vehicular access from the frontage of their
properties from Sanders Street, Broadway Street and Hardy Avenue. It should also be noted that this option also presents a lower Level of Service
along Welding Street with respect to winter maintenance that would be
similar to other dead end streets within the Town.
Option 4 Declare the land surplus and sell portions of the street to adjoining landholders (Fully Closed Road Allowance with Transfer of Ownership)
To divest lands such as Welding Street the Town would need to consider the
following:
• Pass a By-law to permanently close the section of roadway
• Declare the lands surplus as to the needs of the Town
• Sell the land in accordance with the policy outlined in By-law 3549
The Town should also circulate the proposal to permanently close/divest a
right-of-way to utility companies to provide them with an opportunity to identify if they have any infrastructure in the area being considered for closure or sale. If necessary the Purchaser would be responsible for any
legal work required by the utility company.
The Town adopted By-law 3549 to enact the Town’s Sale of Real Property Policy. In general the process is as follows:
1. Obtain at least one opinion of the fair market value of the lands
2. Provide notice of sale to the public.
3. Confirm the method of sale (tender, RFP or offers) 4. Confirm exemptions from the Town’s process, such as sale of lands for tax arrears.
5. Undertake sale of land through Council resolution passed at regular,
open meeting.
6. Outline in the sale that the Purchaser is responsible for all costs incurred or required to dispose of the property on an “as is, whereas” basis.
Based on the four options presented, staff recommend proceeding with Option 3.
Restricting access to the road allowance and designating the street primarily for pedestrian through travel not only alleviates the concerns brought forward by the residents at 18 Sanders St., it also supports the recommendations found in the
Conceptual Master Plan for Memorial Park and Lake Lisgar. The Conceptual Master
Plan calls for more pedestrian connections to the park and community centre area to
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make movement through and getting to one’s destination safer and more efficient. It also recommends centralized vehicular routes in conjunction with improved parking
facilities, with an emphasis placed on pedestrian movement. Improvement to the
existing parking facilities are proposed in this Master Plan, including the parking area
connected to Welding Street. This represents further opportunity to restrict vehicular through-traffic access to the Welding Street Right of Way.
CONSULTATION/COMMUNICATION
The recommended course of action (Option 3) was previously presented to Council and the public in the Conceptual Master Plan for Memorial Park and Lake Lisgar presentation earlier this year.
FINANCIAL IMPACT/FUNDING SOURCE
The costs associated with installing permanent road blocks (i.e. armour stone or bollards) can be accommodated in the Roads operating maintenance budget.
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136
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Winter Overnight Parking
Report No.: OPS 15-23
Author: Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-23 Winter Overnight Parking;
AND THAT a By-law be brought forward to repeal By-law 3768.
SUMMARY
Prior to 2013 the overnight parking restriction ran from Oct. 15 – Apr. 30 between the
hours of 2am – 7am. In April 2013 By-law 3701 amended the Traffic By-law to restrict overnight parking from Nov. 15 – Mar. 31 between the hours of 2am – 6am. Later in
October 2013 By-law 3768 further amended the Traffic By-law to restrict overnight
parking only along Arterial and Collector roadways as well as streets within the
downtown core from Nov. 15 – Mar. 31 between the hours of 2am – 6am, allowing
residents to park overnight during the winter season on any other street in Town.
Due to the complexity of the current overnight parking restriction signs needed to be
installed along all Arterial and Collector roadways as well as roadways in the downtown
core to inform residents and visitors which streets prohibit overnight parking. To date
this direction has only been partially implemented largely due to the rate of recent staff turnover.
There have been numerous complaints as well as a delegation to Council earlier this
year regarding the frustration of the current overnight parking arrangement. In addition
Public Works staff have expressed efficiency and safety concerns. A summary of both operational and resident concerns is provided below.
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Operational Concerns
• The increase in the amount of maneuvering around parked vehicles has
increased the time it takes to complete a snow plow route, decreasing
overall operational efficiency.
• Additional return visits to plow snow windrows left on the road due to
parked vehicles has also increased winter maintenance costs.
• Not clearing snow to the curb due to parked vehicles causes streets to become narrower faster creating level of service issues and raises concerns of compliance with the Minimum Maintenance Standards
(O.Reg. 239/02).
• Snow piles left on the road due to parked vehicles create traffic safety hazards, especially during freeze thaw cycles.
• Maneuvering around parked vehicles increases the chance for claims due
to accidental damage, especially during snow storm events.
• The increased potential for operators to cause accidental damage to parked vehicles could result in demerit points being applied to their driver
abstract affecting their personal vehicle insurance premiums.
• Some streets become too narrow with vehicles parked on both sides to maneuver a plow truck (i.e. Washington Grand Ave. Beckett Blvd. London
St. etc.).
• Parked vehicles also affect curb-faced sidewalk snow clearing efforts
reducing efficiency and increasing the potential for damage claims and slip and fall claims.
Resident Concerns
• Decreased level of service with streets not being cleared as quickly and along narrow streets with parked vehicles.
• Additional snow clearing for homeowners when plows revisit to clear the
snow windrows left on the road from parked vehicles, especially if they
have just cleared their driveway or paid to have it cleared.
• Vehicles parked for an extended period of time create sight line issues
and cause adjacent homeowners to clear snow beyond the curb line.
• Weaving in and out around parked vehicles makes for an obstacle course along roadways in less than ideal conditions.
The current parking arrangement addresses homeowners with no private driveway or
those with more vehicles than private driveway space as well as out of Town visitors, however prior to 2013 alternative overnight parking arrangements were made by these homeowners during the winter season.
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Repealing By-law 3768 would reinstate the Town wide overnight parking restriction from Nov. 15 – Mar. 31 between the hours of 2am – 6am and address all of the resident and
operational concerns outlined above as well as providing a consistent Level of Service
message similar to area communities and municipalities within Oxford County as
summarized in Table 1 below. Table 1 – Overnight Parking Restriction
MUNICIPALITY DATE HOURS
Tillsonburg (proposed) Nov. 15 – Mar. 31 2am – 6am
Woodstock Dec. 1 – Mar. 31 2am – 6am
St. Thomas Nov. 15 – Mar. 15 3am – 5am
Stratford All Year 2am – 6am
Aylmer Nov. 15 – Apr. 15 3am – 6am
Ingersoll Dec. 1 – Mar. 31 3am – 6am
Norwich Dec. 1 – Mar. 31 2am – 6am
Zorra Nov. 15 – Mar. 31 1am – 8am
South-West Oxford Nov. 15 – Mar. 31 1am – 8am
The 10-year historical climatic data for Tillsonburg revealed that the first significant
snowfall greater than 5 cm (2”) occurred as early as November 16th and as late as
December 27th. Typically winter road maintenance operations for the Town takes
approximately 8 to 12 hours after the snowfall has ended, depending on the amount of snowfall received, with most of the snow clearing efforts occurring in the early morning
hours when traffic activity is normally minimal.
CONSULTATION/COMMUNICATION
The crew members of the Works Department were consulted to identify and review winter maintenance operational concerns relating to the current overnight parking
arrangement.
Information regarding winter overnight parking restrictions will be incorporated into the 2015/2016 Winter Community Guide and through repeated Focus Ad’s in the Tillsonburg News as well as on the Tillsonburg Website.
FINANCIAL IMPACT/FUNDING SOURCE
Although not quantifiable the inherent efficiencies of a Town wide overnight parking restriction and the improved level of service comes at no additional cost as well as
reducing the Town’s risk and exposure to liability.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Results for RFP 2015-008 Bridge, Culvert and Retaining
Wall Inspections
Report No.: OPS 15-24
Author: Jeff Molenhuis, P. Eng., Manager of Engineering
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-24 regarding RFP 2015-008 results for Consulting Services for Bridge, Culvert and Retaining Wall Inspections;
AND THAT Council award RFP 2015-008 to AECOM of London, Ontario at a total
estimated fee of $29,500.22 (net HST included) the highest scoring proposal
received; AND THAT the Mayor and Clerk be authorized to execute the necessary
documents to award RFP 2015-008 to AECOM for the provision of consulting
services.
SUMMARY
Request for Proposal RFP 2015-008 Consulting Services for Bridge, Culvert and
Retaining Wall Inspections was issued to acquire the necessary consulting services to
perform roadway structure inspections; a mandatory requirement of Ontario Regulation
104/97 under the Public Transportation and Highway Improvement Act. The scope of work also includes identification of maintenance, repairs, load limits and rehabilitation
needs, as well as a prioritization strategy to support the Town’s Asset Management
Plan. This scope of work was identified in the 2015 Operations Services Business Plan.
The RFP was advertised on the Tillsonburg website, the Tillsonburg News and on
Biddingo with a total of two (2) valid proposals received. Town staff reviewed and
scored the proposals based on the scoring tool that was included in the RFP. The
scoring tool is as follows:
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Corporate Qualifications and Experience 15 pts Project Team 15 pts
Approach and Methodology 30 pts
Quality Assurance and Control 10 pts
Schedule and Work Plan 10 pts Proposed Fee 20 pts Total Score 100 pts
The proposed fee of the proposals received varied from $29,500.22 to $67,230.29 (net HST included). The scoring results from the Evaluation Committee are summarized
below.
Proponent Total Score
1. AECOM 92
2. Harbourside Engineering Consultants 75
AECOM was the highest scoring proposal submitted and have strong background,
experience, and work plan relative to the entire scope of work contemplated for this
project. The cost from this consultant was also the lowest of the proposals received.
Therefore, it is staff’s recommendation that AECOM be retained for this assignment.
CONSULTANTATION/COMMUNICATION
The Director of Operations, Manager of Engineering, Senior Operations Technologist
and Asset Management Technician were consulted during the evaluation.
FINANCIAL IMPACT/FUNDING SOURCE
The recommended proponent’s fee of $29,500.22 (net HST included) to complete the
scope of work of this assignment is under the 2015 approved budget of $40,000 from reserves.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Results for RFP 2015-010 Leaf Vacuum Equipment
Report No.: OPS 15-25
Author: Dave Davis, Manager of Fleet
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receives Report OPS 15-25 regarding RFP 2015-010 results for a tow behind leaf vacuum unit;
AND THAT Council award RFP 2015-010 to G.C Duke of Burlington, ON at a cost
of $34,543.45 (net HST included) the highest scoring proposal received;
AND THAT Council authorizes the manufacture of two new vented enclosures
from Swanzey Welding of Simcoe, ON at a cost of $8,700.48 (net HST included) the lowest bid received.
SUMMARY
Further to the Loose Leaf Collection Program Report OPS 15-20 Council supported the
change in the loose leaf collection process to a leaf vacuum method of operation.
Request for Proposal RFP 2015-010 was subsequently issued to acquire the new tow behind leaf vacuum equipment.
The RFP was advertised on the Tillsonburg website, the Tillsonburg News and on
Biddingo with a total of two (2) valid proposals received. Town staff reviewed and
scored the proposals based on the scoring tool that was included in the RFP. The scoring tool is as follows:
Price 40 pts
Delivery Date 10 pts
Specification Requirements 20 pts Quality Assurance and Warranty 10 pts
Design Features and References 20 pts
Total Score 100 pts
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The bid prices of the proposals received varied from $34,543.45 to $37,297.08 (net HST
included). The scoring results of the RFP are summarized below.
Proponent Total Score 1. G.C. Duke, Burlington, On 96
2. Joe Johnson Equipment, Innisfil, On 86
G.C. Duke was the highest scoring proposal submitted and has supplied this equipment to the Town of Ingersoll, City of Waterloo and the City of Toronto. The cost from this
proponent is also the lowest of the proposals received. Therefore it is staff’s
recommendation that G.C.Duke be awarded this RFP.
In addition the leaf vacuum process requires modifications to the dump body of two plow trucks to create a vented enclosure. Quotations were requested for the
manufacture and installation of two vented enclosures as summarized below.
Bidder Location Bid Amount
1. Swanzey Welding Simcoe, ON $ 8,700.48
2. Lonestar Welding Courtland, ON $ 9,132.35
3. Viking-Cives Mount Forest, ON $ 28,533.50
4. Joe Johnson Equipment Innisfil, ON $ 32,612.04
The above bids include net HST of 1.76%. It is staff’s recommendation that Swanzey Welding be authorized to manufacture of the two vented lid enclosures not only
because they are the lowest bid, but also due to Swanzey Welding successfully
performing other custom tasks over the past several years.
CONSULTANTATION/COMMUNICATION
The Director of Operations, Manager of Fleet and the Roads/Fleet CSR were consulted
during the evaluation.
FINANCIAL IMPACT/FUNDING SOURCE
The recommended proponent’s bid of $34,543.45 (net HST included) for the supply and
delivery of a new leaf vacuum unit and the lowest bid of $8,700.48 for the manufacturer
and installation of two custom made vented enclosures, for a total project cost of $43,243.93 is under the 2015 approved budget of $45,000 from reserves.
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STAFF REPORT
OPERATIONS SERVICES
Report Title: Results for the 2015 - 2018 Supply of Highway Coarse
Bulk Salt
Report No.: OPS 15-26
Author: Kevin De Leebeeck, P. Eng., Director of Operations
Meeting Type: REGULAR COUNCIL
Council Date: AUGUST 10, 2015
Attachments: NONE
RECOMMENDATION
THAT Council receive Report OPS 15-26, Results for the 2015 - 2018 Supply of Highway Coarse Bulk Salt;
AND THAT Council award the Supply of Highway Coarse Bulk Salt to Compass
Minerals of Mississauga, Ontario, at a per tonne unit cost of $66.91 for 2015/2016,
$68.25 for 2016/2017, and $69.61 for 2017/2018 (net HST included). SUMMARY
A joint tender, administered by the City of Woodstock, was called by the County of
Oxford Co-operative group for the supply and delivery of highway coarse bulk salt. A
total of three (3) bids were received on July 29th 2015, the results of which are summarized below on a unit cost per tonne basis (net HST included)
Bidder 2015-2016 2016-2017 2017-2018
1. Compass Minerals (Sifto Canada) $66.91 $68.25 $69.61
2. Cargill Deicing Technology Ltd. $75.53 $79.30 $83.27
3. K & S Windsor Salt Ltd. No Bid No Bid No Bid
The 2015-2016 price represents a slight increase of 1.87% from last year’s price of
$65.68 from Cargill Deicing Technology Ltd.
FINANCIAL IMPACT/FUNDING SOURCE
The rising cost of salt will be incorporated into the Public Works winter maintenance
operating budget over the next three years.
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STAFF REPORT
RECREATION, CULTURE & PARKS
Title: Pioneer Cemetery Gateway
Report No.: RCP 15-33
Author: RICK COX
Meeting Type: COUNCIL MEETING
Council/Committee Date: AUGUST 10, 2015
Attachments:
RECOMMENDATION
THAT Council receives Report RCP 15-33 –Pioneer Cemetery Gateway for
information;
AND THAT Council approves the gateway design recommended by the Pioneer Cemetery Committee;
AND THAT Council approves the sole-source procurement of the manufacturing and
installation of the gateway from Lonestar Welding Inc, Courtland at the quoted
price of $5133.97 plus applicable taxes.
EXECUTIVE SUMMARY
The Pioneer Cemetery Committee has been working to implement their
revitalization plan as approved and within the funding allocated by Council. The committee has selected a gateway design and the sole-source procurement
requires Council approval. In addition, knowing that changes to the appearance of
the Town’s Cemetery can be controversial, the Committee is seeking Council approval of the recommended design.
BACKGROUND
The 2015 Capital budget includes a $27,100 allocation for further implementation of
the Pioneer Cemetery revitalization project. The 2015 workplan includes installation of marker stones and benches at each of the gravestone clusters as well
as a large master obelisk listing the names of those interred in the cemetery.
The plan also includes placing an arched gateway for the cemetery. The Committee
has worked with Lonestar Welding to develop the design based on Lonestar’s previous work several years ago to build and install the metal fence at the
Cemetery. Lonestar is matching the design elements and construction approach of
the fence in the proposed gateway design. The gateway is designed for people not
vehicles and would be about 10’ wide and have 8’ clearance.
RCP 15-33 - Pioneer Cemetery Gateway 1/2
149
The Committee asked Lonestar to prepare two designs, one with brick piers and
one without.
Option 1
Cost: $5,133.97 + HST
Option 2
Cost $7,133.97 + HST
The committee is recommending Option 1 based on cost and because the fear is
that because the gateway is not large the brick piers will make it look too heavy.
FINANCIAL IMPACT The 2015 budget includes $27,100 for the Pioneer Cemetery project.
If Option 2 was selected, the remaining budget would be $766.02.
CONSULTATION/COMMUNICATION
The Pioneer Cemetery committee consulted with Town staff, the Tillsonburg & District
Historical Society and Lonestar Welding to develop these designs and select the
recommended option.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
None at this time.
Obelisk 13,989.00$
Section Markers 3,750.00$
Benches (6x$99)594.00$
Bench bases (patio stone)100.00$
Gateway (all metal option)5,133.97$
Subtotal 23,566.97$
Net HST 707.01$
Budget 27,100.00$
Budget remaining 2,826.02$
Committed or spent to date
RCP 15-33 - Pioneer Cemetery Gateway 2/2
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Attendance:
Henry Atkinson, Euclid Benoit, Andre Brisson, Valerie Durston, Geoffrey Lee, Rick Lee,
John Prno, Donna Scanlan, Jeremy Stockmans, Chris Rosehart, Richard Van Maele
Staff: Cephas Panschow, Annette Murray, Donna Wilson (departed at 5:35 pm)
Regrets: Mel Getty
1. Call to Order
The meeting was called to order by Chair Benoit at 5:00 pm. John Prno acted as Secretary
for the meeting.
2. Adoption of Agenda
Moved By: Richard Van Maele Seconded By: Andre Brisson
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of July 2, 2015, be adopted.
Carried
3. Disclosure of Pecuniary Interest
None Declared
4. Approval of previous minutes
Moved By: Richard Van Maele Seconded By: Geoffrey Lee
Proposed Resolution
THAT the minutes for the June 15, 2015 meeting be approved.
Carried
5. Presentations and Deputations
Donna Wilson, Town Clerk, provided an orientation to the Advisory Committee, including:
the role of the committee, role of staff, meeting structure, minutes, terms of reference, and
The Corporation of the Town of Tillsonburg
Airport Advisory Committee
02/07/2015
5:00 pm
Tillsonburg Regional Airport Boardroom
244411 Airport Rd.,
South-West Oxford
Minutes
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Committee Meeting – Minutes - 2 -
process for establishing subcommittees. She noted the specific need for the committee to
add term goals to the terms of reference. Questions asked and answered.
6. General Business and Reports
a) Business Arising from the Minutes
i) Airport Tenant Policy
The proposed Airport Tenant Policy draft was reviewed in detail and changes made. With the
goal being that everyone at the Airport should feel the rules belong to them, the draft will be
distributed to all tenants with comments encouraged by e-mail. Committee members will meet
personally with the Airport-based commercial tenants and organizations to solicit their
comments. The section on enforcing infractions to the Policy is still a work in progress, and
Staff were directed to conduct additional research with other airports and Transport Canada on
available means of enforcement.
Moved By: Jeremy Stockmans Seconded By: Andre Brisson
Proposed Resolution
THAT a clean draft of the Airport Tenant Policy be distributed to all tenants on the airport for
their review with comments to be received by July 20, 2015.
Carried
Moved By: Jeremy Stockmans Seconded By: Geoffrey Lee
Proposed Resolution
THAT the Chair and Vice Chair present the draft Airport Tenant Policy to commercial tenants
and organizations and encourage their comments by July 20, 2015.
Carried
b) New Business
i) Master Plan Overview
As the remaining meeting time was limited, it was proposed that a subcommittee review the
Airport Master Plan and provide input back to the Committee.
Moved By: Jeremy Stockmans Seconded By: Geoffrey Lee
Proposed Resolution
THAT a subcommittee be formed to review the Airport Master Plan and report back to the
Advisory Committee on suggested next steps.
Defeated
152
Committee Meeting – Minutes - 3 -
Lengthy discussion took place and it was determined that a special meeting of the Committee
would take place on Tuesday, July 21, 2015 to allow a full review and discussion by the entire
committee. Staff will circulate the Master Plan report to the entire committee for review well in
advance of the meeting date.
7. Correspondence
None
8. Other Business
None
9. Next meeting
Tuesday, July 21, 2015 at 5:00 pm
10. Adjournment
Moved By: Andre Brisson
Proposed Resolution
THAT the July 2, 2015 meeting be adjourned at 7:50 pm.
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Attendance: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Sue Saelens, Maurice Verhoeve, Paul Wareing, Janet Wilkinson Regrets: Ken Butcher, Jeff Bunn, Rick Cox, Penny Esseltine, Marian Smith
1. Call to Order: The meeting was called to order at 9:00 a.m. by Robert Marsden.
2. Adoption of Agenda
Moved By: S. Saelens Seconded By: P. DeCloet
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of May 7, 2015 be adopted. Carried
3. Disclosure of Pecuniary Interest: None
4. Approval of previous minutes
Moved By: J. Wilkinson Seconded By: S. Saelens
Proposed Resolution
THAT the minutes for the May 7, 2015 meeting be approved. Carried
5. Presentations and Deputations: None
6. General Business and Reports: a) Bear Street residence: Withdrawn
b) Tree By-law: The appendix is in the process of being typed. The balance of the by-law will be dealt
with at the September meeting. c) Keep Tillsonburg Beautiful Final Report: Held at Annandale Ball Diamonds, it was the most
successful day yet. There were many young people and 770 trees were planted. There was good
support from the Town and Long Point Conservation Authority (Paul Gagnon). Everyone keep in mind plans for the next year’s event.
d) Columbarium – it is expected that the new columbarium will arrive about mid-June. There has been
no decision made yet about whether the existing columbarium will be repaired or replaced.
7. Correspondence: None
8. Other Business:
a) Set committee’s goals for term in September. b) C. Baldwin reported that work will be done in the fall in the Baldwin and Quarterline lot. c) Town staff are compiling a list of trees that need to come down.
The Corporation of the Town of Tillsonburg
Heritage, Beautification &
Cemetery Advisory Committee
June 11, 2015
9:00 a.m.
Marwood Lounge
Tillsonburg Community Centre
Minutes
154
Council Meeting – Agenda - 2 -
d) New watering system at cemetery is installed and working.
e) By-law re: cemetery decorations to go in staff report to Council.
f) Rolph Street School: S. Saelens reported that historical luncheon was well attended. Several attendees came forth with more information regarding the building. The plaque has been installed.
Many took advantage of the opportunity to tour school. 9. Next meeting: September 3, 2015 at 9:00 a.m. in the Marwood Lounge.
10. Adjournment
Moved By: P. DeCloet Seconded By: C. Baldwin
Proposed Resolution
THAT the June 11, 2015 meeting be adjourned at 10:00 a.m. Carried
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS – MINUTES
June 3rd, 2015 (as approved at the Board of Directors meeting held August 5, 2015)
Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten, Tom Southwick
Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, L. Minshall, C.
Jacques, B. Hodi, J. Miller, B. Bravener and D. McLachlan
Absent: C. Grice The LPRCA Chair called the meeting to order at 7:30 pm Wednesday, June 3rd, 2015 in
the Tillsonburg Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-72/15 moved: R. Chambers seconded: N. Haydt
THAT the LPRCA Board of Directors add “2014-2018 Strategic Plan Review” and
“Watershed Conditions Update” under New Business as items 10 (e) and (f) to the June
3rd, 2015 agenda.
CARRIED
DISCLOSURES OF INTEREST None
DEPUTATIONS:
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-73/15 moved: L. Bartlett seconded: R. Chambers
THAT the minutes of the LPRCA Board of Directors Regular Meeting held May 6th,
2015 be adopted as circulated.
CARRIED
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 -
BUSINESS ARISING
a) LPRCA Insurance Coverage Report
Staff researched and provided details regarding the insurance book of business for the
CA group in comparison with various municipalities within the watershed.
After further research into the Directors and Officers Liability Insurance, LPRCA’s
coverage is supplementary to any coverage provided by the municipality when acting
on behalf of LPRCA. If coverage is not provided by the municipality, LPRCA’s insurer
will cover the Board Members for claims while directing the affairs of LPRCA.
MOTION A-74/15 moved: L. Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors receives the Insurance Renewal Follow-up as
information.
CARRIED
REVIEW OF COMMITTEE MINUTES
None
CORRESPONDENCE
The GM provided history and background information on the correspondence items.
MOTION A-75/15 moved: R. Chambers seconded: L. Bartlett
THAT the correspondence outlined in the Board of Directors’ Agenda of June 3rd, 2015
be received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Staff approved 17 applications since the last meeting in May: LPRCA-26/15, LPRCA-40/15, LPRCA-42/15, LPRCA-44/15, LPRCA-45/15, LPRCA-46/15, LPRCA-
47/15, LPRCA-48/15, LPRCA-49/15, LPRCA-50/15, LPRCA-51/15, LPRCA-52/15,
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 -
LPRCA-53/15, LPRCA-54/15, LPRCA-55/15, LPRCA-56/15 and LPRCA-57/15. Staff expanded on details regarding LPRCA-26/15 located at Charlotteville, Norfolk.
MOTION A-76/15 moved: R. Chambers seconded: N. Haydt
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report as information.
CARRIED
b) New Applications
The Planning Department sought approval for three applications all within Norfolk
County. No questions or comments.
MOTION A-77/15 moved: L. Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors approves the following Development Applications
WITH CONDITIONS contained within the background section of this report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-58/15
LPRCA-59/15
LPRCA-63/15
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
The next Board of Directors meeting is August 5th to be held at the Backus Education
Centre and will include the Leighton and Betty Brown Scholarship Presentation. There
is no meeting scheduled for July. Among the many planned activities and events over
the next two months is the Power on the Pond, hydroplane races at Waterford North;
kayak lessons at Deer Creek; Children’s Fishing Derby at Backus; and the many other events scheduled at Backus throughout the summer months. While the exact date has
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 -
not been confirmed, there will be a Reptiles at Risk Workshop and Family Presentation at the Backus Education Centre some time at the end of July.
Board Members were encouraged to use their LPRCA Seasons Pass for entry into the
parks to attend the events.
MOTION A-78/15 moved: N. Haydt seconded: R. Chambers
THAT the June/July Calendar of Events Report be received as information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM participated in a number of meetings and events throughout the month of May including the ministerial presentation at Sutton Pond and the tour of the refurbished
Backus Mill conducted by the Heritage Programmer/Curator.
MOTION A-79/15 moved: R. Geysens seconded: N. Haydt
THAT the LPRCA Board of Directors receives the General Manager’s Report for May
2015 as information.
CARRIED
c) SHORELINE POLICIES REPORT
This draft document consolidates the current policies in use by LPRCA for the
administration of Section 28 Regulations in permitting decisions. The existing policies
incorporated into this document are the 2014 Provincial Policy Statement, the MNR
Technical Guidelines, the approved 1989 LPRCA Shoreline Management Plan and the
Conservation Authorities Act Ontario Regulation 178/06. Staff recommended releasing the draft policy for consultation to municipalities, and interested sectors and
landowners. After extensive discussion, the Board requested to form an ad hoc
committee to review the policies further and develop a workplan for release.
MOTION A-80/15 moved: R. Chambers seconded: R. Geysens
THAT the staff be directed to consult with an ad hoc LPRCA Board Committee on the
draft LPRCA Policies for the Administration of the Development, Interference with
Wetlands and Alterations to Shorelines and Watercourses Regulation; and
THAT a workplan be formed for approval by the Board that includes a course of action
for moving said policies forward.
CARRIED
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 -
d) NATIONAL DISASTER MITIGATION PROGRAM
The federal government recently announced a new funding program to address the rising risk and cost of flood events across Canada. The National Disaster Mitigation
Program will pay 50% of the costs to update flood mapping, flood mitigation planning
and small scale mitigation works. The deadline to receive funding for the 2015-2016
year is June 30, 2015. The Ministry of Municipal Affairs and Housing (MMAH) is taking
the lead for the project in Ontario and requires all information by June 5th (this Friday) to consolidate the information and submit the request for funding by the June 30th
deadline. MMAH requires conservation authorities to partner with municipalities to
complete the various requirements, therefore, LPRCA will work with Norfolk County to
complete flood hazard mapping along the Lake Erie shoreline. This Program could
potentially support LPRCA’s Shoreline Management Plan (Norfolk).
MOTION A-81/15 moved: J. Scholten seconded: R. Geysens
THAT LPRCA make application to the National Disaster Mitigation Program for funding
to undertake a project to Update Flood Mapping and Flood Risk Assessment along the
Lake Erie Shoreline in Norfolk County;
AND THAT LPRCA plan to contribute 5% of the total project cost from General Levy –
Capital as its share of the matched funds;
AND THAT, when the application is approved, LPRCA reallocate its share of the
matched funds to this project within the approved 2015 Watershed Services Capital
Budget.
CARRIED
e) WATERSHED CONDITIONS UPDATE
In 2000 the Ontario Low Water Response (OLWR) plan was created to ensure
provincial preparedness, to assist in coordination and to support local response in the
event of low water conditions. Overall 2015 has seen below average precipitation and below average air temperatures with the exception of the month of May with a late
month heavy rain and slightly warmer air temperatures. Similar conditions were seen
in early 2012. At that time the Water Response Team (WRT) declared a Level 1 low
water condition on May 22nd, 2012, asking for a voluntary 10% reduction of water usage
by all users. Although conditions are similar, there are many factors that are considered when declaring a low water statement, and while some of the indicators
specify a Level 1 low water condition, there are more indicators dictating that a Level 1
is not required at this time.
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FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 -
Environment Canada has projected warmer conditions with near-normal levels of precipitation for the month of June.
MOTION A-82/15 moved: R. Chambers seconded: J. Scholten
THAT the LPRCA Board of Directors receives the verbal Watershed Conditions Update
report as information.
CARRIED
f) 2014-2018 STRATEGIC PLAN REVIEW
As part of the Strategic Planning process, it was recommended that the Plan be
reviewed annually.
MOTION A-83/15 moved: R. Chambers seconded: N. Haydt
THAT the LPRCA Board of Directors appoints the Chair, Vice-chair, R. Geysens, R.
Chambers and the General Manager to review year-one progress of the 2014-2018
LPRCA Strategic Plan;
AND THAT said review be presented to the Board.
CARRIED
The Chair adjourned the meeting at 9:10pm.
________________________________
Michael Columbus Dana McLachlan Vice-Chair Administrative Assistant
161
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3922
A BY-LAW to authorize a Building Permit Fee Rebate for 137 Rolph Street, Town of
Tillsonburg, County of Oxford.
WHEREAS The Town of Tillsonburg is desirous of approving a Building Permit Fee Rebate for the property known as 137 Rolph Street through the municipality’s Community Improvement
Plan.
AND WHEREAS Section 28 (4) of the Planning Act enables a municipal council to adopt a
Community Improvement Plan.
AND WHEREAS Council of the Town of Tillsonburg adopted a Community Improvement Plan on September 25, 2006 by By-Law 3191.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT a rebate for Building Permit fees in the amount of $5,015, be provided for the
renovation of the existing Church at 137 Rolph Street;
2. THAT the by-law shall take full force and effect upon final passage hereof.
READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF AUGUST, 2015.
_________________________
MAYOR-Stephen Molnar
_________________________
TOWN CLERK-Donna Wilson
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THE CORPORA TION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3930
A BY-LAW to appoint a Deputy Clerk for the Town of Tillsonburg.
WHEREAS the Municipal Act, 2001, S.O. C 25, allows for the appointment of officers of the
Municipality;
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to appoint a Deputy Clerk for the Corporation of the Town of Tillsonburg;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Tricia Smith is hereby appointed as Deputy Clerk.
2. THAT this By-Law is passed pursuant to the Municipal Act, 2001 S.O. 2001, Chapter 25.
3. THAT By-Law 3809, to appoint the former Deputy Clerk on April 14, 2014, is hereby
repealed and any previously enacted By-Laws which are inconsistent with the
purpose and intent of this By-Law are hereby repealed.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF AUGUST, 2015.
_______________________
MAYOR – Stephen Molnar
___________________________
TOWN CLERK - Donna Wilson
163
THE CORPORA TION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3929
A BY-LAW to appoint a Manager of Finance/Deputy Treasurer for the Town of Tillsonburg.
WHEREAS the Municipal Act, 2001, S.O. C 25, allows for the appointment of officers of the
Municipality;
AND WHEREAS The Council of the Corporation of the Town of Tillsonburg deems it is
necessary and expedient to appoint a Manager of Finance/Deputy Treasurer for the Corporation of the Town of Tillsonburg;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT Janelle Costantino is hereby appointed as Manager of Finance/Deputy Treasurer.
2. THAT this By-Law is passed pursuant to the Section 286 (2) of the Municipal Act, 2001 S.O. 2001,
Chapter 25.
3. Any previously enacted By-Laws which are inconsistent with the purpose and intent of this By-Law are hereby repealed.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF AUGUST, 2015.
_______________________
MAYOR – Stephen Molnar
___________________________
TOWN CLERK - Donna Wilson
164
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3934
A BY-LAW to Repeal By-Law 3768, being a by-law to amend By-Law 3701, to
regulate traffic and the parking of motor vehicles in the Town of Tillsonburg.
AND WHERAS the Council of the Corporation of the Town of Tillsonburg on
October 28, 2013, passed By-Law 3768 to amend By-Law 3701.
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg deems it
expedient and necessary to repeal By-Law 3768 in its entirety.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg that By-Law 3768 passed on October 13, 2013 be hereby repealed.
Read a first and second time this 10th day of August, 2015.
Read a third time, passed, signed, sealed and numbered 3934 this 10th day of
August 2015.
__________________________ Mayor – Stephen Molnar
__________________________
Town Clerk – Donna Wilson
165
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3932
A BY-LAW to Establish the Rate of Remuneration for Members of the Council of the
Corporation of the Town of Tillsonburg for the 2014 – 2018 term.
WHEREAS Section 283 of the Municipal Act, S.O. 2001 c. 25, as amended, provides that a
municipality may pay any part of the remuneration and expenses of the members of any
local board of the municipality.
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg passed
resolutions to determine remuneration for Council members for the 2014 – 2018 term and
that honorariums reflect the annual Cost of Living Adjustment increase given to employees
each year;
AND WHEREAS Council recognizes that compensation should be tied mostly to Council
member performance and that performance means attendance at meetings and events;
NOW THEREFORE Council of the Corporation of the Town of Tillsonburg does enact as
follows:
1. Definitions
1.1 Meetings
Council defined as regular or special meeting of Council where all members
of Council are invited to attend. Usually starts at 4:30 p.m. and
ending no later than 10:30 p.m.
Committee/Board defined as a meeting where one or more members of Council are
appointed to represent Council.
1.2 Events
Community Events includes social and community events, etc. where Council is invited
as a whole (Parades, Bazaars, Fall Fairs, etc)
Special Events includes social and community events, open houses,
receptions, etc. where the Mayor and/or his designate and/or
members of Council are invited to attend
1.2 Other
Other Business defined as attendance by one or more members of Council to attend to matters relating to municipal governance.
2. THAT each Council member’s compensation for conference per diems and mileage shall
be subject to the provisions contained in the Town of Tillsonburg Conference and Training Policy.
166
3. THAT each Council member’s remuneration shall be paid as follows:
3.1 Mayor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $32,069.04 plus the cost
of health benefits.
3.2 Deputy Mayor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $13,354.39 plus the cost
of health benefits.
3.3 Councillor Council annual remuneration, allocated between 1/3 municipal
allowance and 2/3 regular pay, shall be $12,155.18 plus the cost
of health benefits.
4. THAT should annual cost of living adjustments be awarded to Town staff for any
subsequent year within this term, then a corresponding increase will automatically
be added to the Mayor, Deputy Mayor, and Councillor base rate established in
2015 to determine the new base rate for Council compensation for subsequent
years and become effective on January 1 of that year.
5. THAT Council honorariums become effective January 1, 2015;
6. THAT By-Law 3480 is hereby repealed.
THAT this By-Law is passed pursuant to the Municipal Act, 2001 S.O. 2001, and shall come
into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF AUGUST, 2015.
----------------------------------------------------______________________________________________ Mayor – Stephen Molnar _________________________ Town Clerk – Donna Wilson
167
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 3931
A BY-LAW to amend Schedule A of By-Law 3876, to Define the Mandate, Membership,
and Meeting Procedures for Committees Established By The Corporation Of The Town
of Tillsonburg.
WHERAS it is deemed necessary and expedient to amend Schedule A of By-Law 3876.
BE IT THEREFORE ENACTED by the Council of the Corporation of the Town of
Tillsonburg as follows:
1. THAT Schedule A of By-Law 3876 2014-2018 Committee Structure be amended as attached hereto;
2. THAT these amendments to By-Law 3876 are hereby declared to be part of that By-
Law as if written therein.
3. That this By-law shall come into full force and effect upon passing.
Read a first and second time this 10th day of August, 2015.
Read a third time, passed, signed, sealed and numbered 3931 this 10th day of August, 2015.
________________________________
Mayor – Stephen Molnar
_______________________________ Town Clerk – Donna Wilson
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By_law 3873 Schedule A
Amended By-Law 3876 Schedule “A”
Town of Tillsonburg
2014-2018 Committee Structure
Board/Committees Citizen Appointments Council Representatives Terms Statutory Requirements
/Discretionary
Staff Liaison
Accessibility
Advisory Committee
Mike Cerna
Helen Lamos
Michael Kadey
Councillor Stephenson 4 years Mandatory Deputy Clerk
Airport Advisory
Committee
Rick Lee
Richard Van Maele
Geoffrey Lee
Donna Scanlan
Euclid Benoit
Andre Brisson
Henry Atkinson
Jeremy Stockmans
4 years Discretionary Development Commissioner
Cultural Advisory
Committee
Erin Getty
Josiane DeCloet
Deb Beard
Ann Loker
Councillor Stephenson 4 years Discretionary
Director of Recreation, Culture and
Parks
AND/OR Designate
Development
Committee
Lisa Gilvesy
Steve Spanjers
Randy Thornton
Michael Bossy
John Veldman
Andrew Burns
Scott McLean
Mel Getty
Paul DeCloet
Ashton Nembhard
Real Estate Board Rep - Lindsay Morgan
BIA Rep – Cedric Tomico
Chamber Rep - Jesse Goossens
Councillor Hayes 4 years Discretionary CAO
Development Commissioner
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By_law 3873 Schedule A
Heritage,
Beautification and
Cemetery
Committee
Paul DeCloet
Sue Saelens
Marion Smith
Janet Wilkinson Robert Marsden
Councillor Esseltine 4 years Discretionary
Director of Recreation, Culture and
Parks
AND/OR Designate
Museum Advisory Committee
Dianne MacKeigan
Robert Marsden Mary Lou Sergeant
Helen Lamos
Councillor Rosehart 4 years Discretionary
Director of Recreation, Culture and
Parks AND/OR Designate
Parks and
Recreation Advisory Committee
Donna Scanlan
Bob McCormick
Donald Baxter
Dace Zvanitajs
Mike Cerna Mel Getty
James Payne
Susan Labanich
Paul DeCloet
Councillor Esseltine 4 years Discretionary
Director of Recreation, Culture and
Parks AND/OR Designate
Special Awards Committee
Ann Loker
Mary Anne Vangeertruyde
Sam Lanb Councillor Stephenson 4 Years Discretionary Clerk AND/OR Designate
Tillsonburg Non Profit Housing
Robert Hurley
Evenly Fritz
Ron Gasparetto
Joyce Hanson Geraldine Brisebois
John Stanbridge
Terry Pierce
Carolyn Hicks
Roderick Van Riesen
Councillor Adam n/a n/a n/a
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3935
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 10th
day of August, 2015
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its special
meeting and regular meeting held on August 10, 2015, with respect to every report, motion,
by-law, or other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such proceedings were
expressly embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10TH DAY OF AUGUST, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 10TH DAY OF AUGUST, 2015.
________________________________
Mayor – Stephen Molnar
________________________________
Town Clerk – Donna Wilson
171