151026 Council=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Donna Wilson, Town Clerk Darrell Eddington, Director of Finance
Kevin De Leebeeck, Director of Operations Rick Cox, Director of Recreation, Culture and Park Services
Jeff Smith, Fire Chief
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, October 26, 2015, be
adopted.
Carried.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, October 26, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting –Minutes - 2 -
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of October 13, 2015
Minutes, October 13, 2015
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of October 13, 2015, be approved.
Carried.
6. Delegations and Presentations
6.1. Royal Canadian Legion - Annual Poppy Campaign Presented By: Don Burton
Don Burton of the Tillsonburg Royal Canadian Legion presented Mayor Molnar with the
first poppy of the campaign and presented a synopsis of the Remembrance Day events.
6.2. The Greater Metro Hockey League Team for Tillsonburg, Ian Ellis
Delegation request
Ian Ellis appeared before Council to present information about a new junior hockey
team that will be coming to Tillsonburg in 2016.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the delegation regarding the Greater Metro Hockey League
Team for Tillsonburg as information.
Carried.
6.3. Rotary Club Outdoor Fitness Equipment Location Update, Jack Parker
Delegation request
Equipment locations -update
Jack Parker appeared before Council to provide an update on the Rotary Club Outdoor
Fitness Equipment locations.
Council Meeting –Minutes - 3 -
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Rotary Club Outdoor Fitness Equipment Location Update as
information;
AND THAT Council support the locations as presented.
Carried.
6.4. Rego Management - 253 Broadway Presented By: Peter Penner
Delegation, Peter Penner
1439 Grading Servicing Plan
Master Figure 1 (October 6, 2015)
Master Figure 1 (October 22, 2015)
Peter Penner representing Rego Management appeared before Council to provide an
update on 253 Broadway. Rego Management will be hosting an open house to allow
for public consultation. The application will be coming back to Council for consideration
at a future date.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the update on 253 Broadway as information.
Carried.
6.5. Applications for Official Plan Amendment & Zoning Change (OP 15-06-7 & ZN 7-15-06)
Rego Management Inc. – 253 Broadway
Delegation - James Battin
Delegation - George Gilvesy
Delegation - Michael Szorenyi
Delegation, George Stuyt - Comments
Delegation, Paula Rice
Delegation, Angela Lassam
Delegation, Michael Lassam
Delegation, Joan Weston
Council Meeting –Minutes - 4 -
Jim Battin appeared before Council to speak to the planning application. He
represents Verhoeve Funeral Home and is opposed to the development due to limited
parking and the effect on the streetscape.
George Gilvesy appeared before Council as a representative for Gilvesy Properties
and Mr. Szorenyi. He does have concerns with the size of the proposed development
and impact on the streetscape, but welcomes this type of project. He has deferred
further comments until he has an opportunity to view the revised plans.
George Stuyt appeared before Council and deferred his comments until further
information is received.
Angela Lassam asked to defer her comments until the matter returns to Council.
Michael Lassam adjacent property owner appeared before Council. He does not
support the current application, but deferred his comments until he sees the revised
plans.
Joan Weston appeared before Council to express concerns about the planning
application. She commented that the proposed development would impact the
streetscape and should meet the heritage character of the surrounding properties and
retain proper setbacks from the street. She also commented on the need for additional
parking for residents, staff and clients using the building and inquired about a traffic
study of the property.
Mr. Eric Gilbert, Development Planner, County of Oxford indicated that Rego
Management has not undertaken a traffic study of the property. A small traffic study
was done during the Downtown Design Study.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the delegations from James Battin, George Gilvesy, George
Stuyt, Michael Lassam, and Joan Weston as information.
Carried.
Council Meeting –Minutes - 5 -
The Mayor called a recess at 7:06 p.m.
Council resumed at 7:13 p.m.
7. Planning Applications
7.1. Application for Condominium Conversion- CD 15-05-7 - 2442583 Ontario Inc (185
Lisgar Ave)
CASPO 2015-223
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford appeared before Council to
review Reports CASPO 2015-223, 2015-225 & 2015-226 in regards to the three
Condominium Conversion applications. County Council will review the applications at
the November 25, 2015 Public Meeting.
Mr. Bernie Divona representing the property owner appeared in support of the
applications. He commented that the building will continue as a rental property, but each
unit will have a change in legal ownership. The Tenancy agreement for each unit is
grandfathered under the Planning Act and Residential Tenancies Act.
Opportunity was given for Council to ask questions of the applicant and the Planner.
The Mayor provided an opportunity for anyone in attendance to speak to the matter.
No one appeared in support or opposition of the applications.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-05-7) as applied to lands
consisting of Part Lot 94, Lot 95, Plan M25, Parts 1, 2 & 4, Plan 41R-1397, Town of
Tillsonburg, subject to the conditions of draft plan approval contained in CASPO Report
No. 2015-223.
Carried.
7.2. Application for Condominium Conversion- CD 15-06-7 - 2442583 Ontario Inc (187
Lisgar Ave)
CASPO 2015-225
Report Attachments
Council Meeting –Minutes - 6 -
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-06-7) as applied to lands
consisting of Lot 96, Plan M25, Town of Tillsonburg, subject to the conditions of draft
plan approval as outlined in CASPO Report 2015-225.
Carried.
7.3. Application for Condominium Conversion- CD 15-07-7 - 2442583 Ontario Inc (191
Lisgar Ave)
CASPO Report 2015-226
Report Attachments
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-07-7) as applied to lands
consisting of Lot 97, Plan M25, Town of Tillsonburg, subject to the conditions of draft
plan approval as outlined in CASPO Report No. 2015-226.
Carried.
8. Information Items
8.1. MPAC 2014 Enumeration Process - Final Results
Heads of Council - 2014 Enumeration Process_fnl
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives MPAC 2014 Enumeration Process – Final Results as
information.
Carried.
9. Mayor
9.1. MYR 15-10 Update - County of Oxford
Mayor's Report
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report MYR 15-10 Update as information.
Carried.
Council Meeting –Minutes - 7 -
10. Quarterly Reports
10.1. FIN 15 - 40 2015 Third Quarter Financial Results
FIN 15- 40 Third Quarter Financial Results
2015 Actual Variances - Q3
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report FIN 15 - 40 2015 Third Quarter Financial results as
information.
Carried.
10.2. FIN 15 - 41 2015 Third Quarter Finance Department Results
FIN 15 - 41 Third Quarter Finance Department Results
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives report FIN 15 - 41 2015 Third Quarter Finance
Department results as information.
Carried.
10.3. DCS 15-47 - Building/Planning/By-Law Services 2015 Third Quarter Report
DCS 15-47
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report DCS 15-47 Building/Planning/By-Law Services
2015 Third Quarter Report as information.
Carried.
10.4. DCS 15-48 Economic Development Third Quarter Report
Report DCS 15-48 Economic Development Third Quarter Report
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report DCS 15-48 Economic Development Third Quarter
Report for information.
Carried.
Council Meeting –Minutes - 8 -
10.5. FRS 15-11 Fire Department Third Quarter Results
FRS 15-11 Fire Department Third Quarter
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives report FRS 15-11 Third Quarter Fire & Rescue Services
Results as information.
Carried.
10.6. OPS 15-35 2015 Third Quarter Operations Services
OPS 15-35 2015 Third Quarter Operations Services
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report OPS 15-35, 2015 Third Quarter Operations
Services as information.
Carried.
10.7. RCP 15-46 - Recreation, Culture and Parks 2015 Third Quarter Results
RCP 15-46 - Recreation, Culture and Parks 2015 Q3 Results
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 15-46 - Recreation, Culture and Parks 2015
Q3 Results for information.
Carried.
11. Reports from Departments
11.1. Development and Communication Services
11.1.1. DCS 15-49 Property Standards Committee
DCS 15 - 49 Property Standards Committee
By-Law 3638 Property Standards
Council Meeting –Minutes - 9 -
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 15-49 Property Standards Committee;
AND THAT an appointment by-law be brought forward for council consideration
to appoint the committee members at the next Council meeting.
Carried.
12. Unfinished Business
12.1. Memo re Wayward Ball Barrier Decision Ramifications
Memo re Wayward Ball Barrier Decision Ramifications
RCP 15-44 - Soccer Park Wayward Ball Fence Procurement Update
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the Memo regarding the Wayward Ball Barrier Decision
Ramifications as information.
Carried.
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council reconsider the resolution before Council on October 13, 2015 as
item 11.3.1
Carried.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report RCP 15-44 – Soccer Park Wayward Ball Fence
Procurement Update for information;
AND THAT Council awards the supply and installation of a galvanized fence and
seasonal mesh system at the Soccer Park to Simpson’s Fence (London) at their
tendered price of $51,093.87 net of applicable taxes;
AND THAT Council awards the contract to bury the overhead hydro line on the
Soccer Park property to Tillsonburg Hydro Inc. at their tendered price of
$30,278.69 net of applicable taxes;
Council Meeting –Minutes - 10 -
AND THAT Council authorizes THI to install a load break switch as required by
the Electrical Safety Authority at a cost not to exceed $15,000;
AND THAT the $101,372.56 combined cost for the wayward ball barrier and
associated expenses is funded using the $16,189.00 from Performance
Communities Realty Inc, $50,000.00 from reserves committed in the 2015
budget, and a further $35,184.56 from reserves that will be replenished from a
revenue source subject to 2016 budget approval.
Carried.
13. Committee Minutes & Reports
13.1. Airport Advisory Committee Minutes, September 10, 2015
Minutes, September 10, 2015
13.2. Development Committee Minutes, September 09, 2015
Minutes, September 09, 2015
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Airport Advisory Committee Minutes of September
10, 2015, and the Development Committee Minutes of September 9, 2015 as
information.
Carried.
13.3. LPRCA Minutes, September 2, 2015
LPRCA Minutes, September 2, 2015
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the LPRCA Minutes of September 2, 2015 as
information.
Carried.
14. Notice of Motions
14.1. Notice of Motion for which previous notice was given
Council Meeting –Minutes - 11 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT staff be directed to bring forth the Procurement Policy for review and
comment to the next meeting of Council.
Carried.
15. By-Laws
By-Laws from the Meeting of Monday, October 26, 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT By-Law 3958, to confirm the proceedings of Council at its meeting held on
the 26th day of October, 2015, be read for a first, second and third and final
reading and that the Mayor and Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried.
16. Items of Public Interest
17. Adjournment
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, October 26, 2015 be adjourned at 8:54 p.m.
Carried.
Table of Contents
Agenda 3
Minutes, October 13, 2015
Minutes, October 13, 2015 11
Delegation: Ian Ellis re The Greater Metro Hockey League
Team for Tillsonburg
Delegation request 26
Delegation: Jack Parker (Rotary Club) re outdoor fitness
equipment locations
Delegation request 29
Equipment locations -update 32
Rego Management - 253 Broadway
Delegation, Peter Penner 33
1439 Grading Servicing Plan 36
Master Figure 1 (October 6, 2015)37
Master Figure 1 (October 22, 2015)38
Delegation - James Battin
Delegation - James Battin 39
Delegation - George Gilvesy
Delegation - George Gilvesy 41
Delegation - Michael Szorenyi
Delegation - Michael Szorenyi 44
Delegation, George Stuyt
Delegation, George Stuyt 47
Comments 49
Application for Condominium Conversion- CD 15-05-7 -
2442583 Ontario Inc (185 Lisgar Ave)
CASPO 2015-223 50
Report Attachments 56
Application for Condominium Conversion- CD 15-06-7 -
2442583 Ontario Inc (187 Lisgar Ave)
CASPO 2015-225 59
Report Attachments 65
Application for Condominium Conversion- CD 15-07-7 -
2442583 Ontario Inc (191 Lisgar Ave)
CASPO Report 2015-226 68
Report Attachments 74
MPAC 2014 Enumeration Process - Final Results
Heads of Council - 2014 Enumeration Process_fnl 77
Mayor's Report
Mayor's Report 79
FIN 15 - 40 2015 Third Quarter Financial Results
FIN 15- 40 Third Quarter Financial Results 81
2015 Actual Variances - Q3 82
FIN 15 - 41 2015 Third Quarter Finance Department Results
1
FIN 15 - 41 Third Quarter Finance Department Results 88
DCS 15-47 - Building/Planning/By-Law Services 2015 Third
Quarter Report
DCS 15-47 90
DCS 15-48 Economic Development Third Quarter Report
Report DCS 15-48 Economic Development Third
Quarter Report 95
FRS 15-11 Fire Department Third Quarter Results
FRS 15-11 Fire Department Third Quarter 97
OPS 15-35 2015 Third Quarter Operations Services
OPS 15-35 2015 Third Quarter Operations Services 100
RCP 15-46 - Recreation, Culture and Parks 2015 Third Quarter
Results
RCP 15-46 - Recreation, Culture and Parks 2015 Q3
Results 103
DCS 15-49 Property Standards Committee
DCS 15 - 49 Property Standards Committee 106
By-Law 3638 Property Standards 108
Memo re Wayward Ball Barrier Decision Ramifications
Memo re Wayward Ball Barrier Decision Ramifications 138
RCP 15-44 - Soccer Park Wayward Ball Fence
Procurement Update 141
Airport Advisory Committee Minutes, September 10, 2015
Minutes, September 10, 2015 144
Development Committee Minutes, September 09, 2015
Minutes, September 09, 2015 147
LPRCA Minutes, September 2, 2015
LPRCA Minutes, September 2, 2015 151
By-Law 3958, Confirming By-Law
By-Law 3958 156
2
=
1. Call to Order
2. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #1
THAT the Agenda as prepared for the Council meeting of Monday, October 26, 2015, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of October 13, 2015
Minutes, October 13, 2015
Moved By: Seconded By:
Proposed Resolution #2
THAT the Minutes of the Council Meeting of October 13, 2015, be approved.
6. Delegations and Presentations
6.1. Royal Canadian Legion - Annual Poppy Campaign Presented By: Don Burton
6.2. The Greater Metro Hockey League Team for Tillsonburg, Ian Ellis
Delegation request
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, October 26, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
Moved By: Seconded By:
Proposed Resolution #3
THAT Council receives the delegation regarding the Greater Metro Hockey League
Team for Tillsonburg as information.
6.3. Rotary Club Outdoor Fitness Equipment Location Update, Jack Parker
Delegation request
Equipment locations -update
Moved By: Seconded By:
Proposed Resolution #4
THAT Council receives the Rotary Club Outdoor Fitness Equipment Location Update as
information.
6.4. Rego Management - 253 Broadway Presented By: Andrew Gilvesy & Peter Penner
Delegation, Peter Penner
1439 Grading Servicing Plan
Master Figure 1 (October 6, 2015)
Master Figure 1 (October 22, 2015)
Moved By: Seconded By:
Proposed Resolution #5
THAT Council receives the update on 253 Broadway as information.
6.5. 253 Broadway
Delegation - James Battin
Delegation - George Gilvesy
Delegation - Michael Szorenyi
Delegation, George Stuyt - Comments
Delegation, Paula Rice
Delegation, Angela Lassam
Delegation, Michael Lassam
Delegation, Joan Weston
4
Council Meeting – Agenda - 3 -
Moved By: Seconded By:
Proposed Resolution #6
THAT Council receives the delegations from James Battin, George Gilvesy, Michael
Szorenyi, George Stuyt, Paula Rice, Angela Lassam, Michael Lassam, and Joan Weston
as information.
7. Planning Applications
7.1. Application for Condominium Conversion- CD 15-05-7 - 2442583 Ontario Inc (185
Lisgar Ave)
CASPO 2015-223
Report Attachments
Moved By: Seconded By:
Proposed Resolution #7
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-05-7) as applied to lands
consisting of Part Lot 94, Lot 95, Plan M25, Parts 1, 2 & 4, Plan 41R-1397, Town of
Tillsonburg, subject to the conditions of draft plan approval contained in CASPO Report
No. 2015-223.
7.2. Application for Condominium Conversion- CD 15-06-7 - 2442583 Ontario Inc (187
Lisgar Ave)
CASPO 2015-225
Report Attachments
Moved By: Seconded By:
Proposed Resolution #8
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-06-7) as applied to lands
consisting of Lot 96, Plan M25, Town of Tillsonburg, subject to the conditions of draft
plan approval as outlined in CASPO Report 2015-225.
5
Council Meeting – Agenda - 4 -
7.3. Application for Condominium Conversion- CD 15-07-7 - 2442583 Ontario Inc (191
Lisgar Ave)
CASPO Report 2015-226
Report Attachments
Moved By: Seconded By:
Proposed Resolution #9
THAT Council of the Town of Tillsonburg supports the application by 2442583 Ontario
Inc., to create a draft plan of condominium (File No.: CD 15-07-7) as applied to lands
consisting of Lot 97, Plan M25, Town of Tillsonburg, subject to the conditions of draft
plan approval as outlined in CASPO Report No. 2015-226.
8. Information Items
8.1. MPAC 2014 Enumeration Process - Final Results
Heads of Council - 2014 Enumeration Process_fnl
Moved By: Seconded By:
Proposed Resolution #10
THAT Council receives MPAC 2014 Enumeration Process – Final Results as
information.
9. Mayor
9.1. MYR 15-10 Update - County of Oxford
Mayor's Report
Moved By: Seconded By:
Proposed Resolution #11
THAT Council receives Report MYR 15-10 Update as information.
10. Quarterly Reports
10.1. FIN 15 - 40 2015 Third Quarter Financial Results
FIN 15- 40 Third Quarter Financial Results
2015 Actual Variances - Q3
6
Council Meeting – Agenda - 5 -
Proposed Resolution #12
THAT Council receives report FIN 15 - 40 2015 Third Quarter Financial results as
information.
10.2. FIN 15 - 41 2015 Third Quarter Finance Department Results
FIN 15 - 41 Third Quarter Finance Department Results
Proposed Resolution #13
THAT Council receives report FIN 15 - 41 2015 Third Quarter Finance
Department results as information.
10.3. DCS 15-47 - Building/Planning/By-Law Services 2015 Third Quarter Report
DCS 15-47
Proposed Resolution #14
THAT Council receives Report DCS 15-47 Building/Planning/By-Law Services
2015 Third Quarter Report as information.
10.4. DCS 15-48 Economic Development Third Quarter Report
Report DCS 15-48 Economic Development Third Quarter Report
Proposed Resolution #15
THAT Council receives Report DCS 15-48 Economic Development Third Quarter
Report for information.
10.5. FRS 15-11 Fire Department Third Quarter Results
FRS 15-11 Fire Department Third Quarter
Proposed Resolution #16
THAT Council receives report FRS 15-11 Third Quarter Fire & Rescue Services
Results as information.
10.6. OPS 15-35 2015 Third Quarter Operations Services
OPS 15-35 2015 Third Quarter Operations Services
Proposed Resolution #17
THAT Council receives Report OPS 15-35, 2015 Third Quarter Operations
Services as information.
7
Council Meeting – Agenda - 6 -
10.7. RCP 15-46 - Recreation, Culture and Parks 2015 Third Quarter Results
RCP 15-46 - Recreation, Culture and Parks 2015 Q3 Results
Proposed Resolution #18
THAT Council receives Report RCP 15-46 - Recreation, Culture and Parks 2015
Q3 Results for information.
11.Reports from Departments
11.1. Development and Communication Services
11.1.1. DCS 15-49 Property Standards Committee
DCS 15 - 49 Property Standards Committee
By-Law 3638 Property Standards
Moved By: Seconded By:
Proposed Resolution #19
THAT Council receives Report DCS 15-49 Property Standards Committee;
AND THAT an appointment by-law be brought forward for council consideration
to appoint the committee members at the next Council meeting.
12.Unfinished Business
12.1. Memo re Wayward Ball Barrier Decision Ramifications
Memo re Wayward Ball Barrier Decision Ramifications
RCP 15-44 - Soccer Park Wayward Ball Fence Procurement Update
Moved By: Seconded By:
Proposed Resolution #20
THAT Councils receives the Memo regarding the Wayward Ball Barrier Decision
Ramifications as information.
13.Committee Minutes & Reports
13.1. Airport Advisory Committee Minutes, September 10, 2015
Minutes, September 10, 2015
13.2. Development Committee Minutes, September 09, 2015
Minutes, September 09, 2015
8
Council Meeting – Agenda - 7 -
Moved By: Seconded By:
Proposed Resolution #21
THAT Council receives the Airport Advisory Committee Minutes of September
10, 2015, and the Development Committee Minutes of September 9, 2015 as
information.
13.3. LPRCA Minutes, September 2, 2015
LPRCA Minutes, September 2, 2015
Moved By: Seconded By:
Proposed Resolution #22
THAT Council receives the LPRCA Minutes of September 2, 2015 as
information.
14.Notice of Motions
14.1. Notice of Motion for which previous notice was given
Moved By: Seconded By:
Proposed Resolution #23
THAT staff be directed to bring forth the Procurement Policy for review and
comment to the next meeting of Council.
14.2 Notice of Motions
15.By-Laws
By-Laws from the Meeting of Monday, October 26, 2015
Moved By: Seconded By:
Proposed Resolution #24
THAT By-Law 3958, to confirm the proceedings of Council at its meetings held
on the 26th day of October, 2015, be read for a first and second time and this
constitutes the first and second reading thereof.
16.Items of Public Interest
9
Council Meeting – Agenda - 8 -
17. Adjournment
Moved By:Seconded By:
Proposed Resolution #25
THAT the Council Meeting of Monday, October 26, 2015 be adjourned at _____ p.m.
10
=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart
Regrets: Councillor Brian Stephenson
Staff: David Calder, CAO Donna Wilson, Town Clerk
Darrell Eddington, Director of Finance Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture and Park Services
Tricia Smith, Deputy Clerk
1.Call to Order
The meeting was called to order at 6:00 p.m.
2.Closed Session
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1.litigation or potential litigation, including matters before administrative tribunals, affecting
the municipality or local board (Brock Street);
2.personal matters about an identifiable individual, including municipal or local board
employees (Operations).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, October 13, 2015
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
11
Council Meeting – Minutes - 2 -
3.Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Tuesday, October 13, 2015, be
adopted.
Carried
4.Moment of Silence
Tillsonburg Fire Fighter John Kovacs was remembered.
Individuals present were asked to rise in a moment of silence in honour of communityservices, fire, EMS and police.
5.Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
6.Adoption of Council Minutes of Previous Meeting6.1. Minutes of the Meeting of September 28, 2015.
Minutes, September 28, 2015
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of September 28, 2015, be approved.
Carried
7.Delegations and Presentations
7.1. Conservation Authorities Act Review Presented By: Cliff Evanitski
CA Added Value Flyer_2015_FINAL
Background One-pager
Cliff Evanitski appeared before Council to provide a review of the proposed changes to
the Conservation Authorities Act. The main points the conservation authorities are
requesting to be reviewed are:
•The Province to confirm and define conservation Authorities mandate
•Formalize and expand relationship with the province
•The Governments model
•Sustainable funding
12
Council Meeting – Minutes - 3 -
Currently LPRCA receive 29% of funding from the municipality.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the information regarding the Conservation Authorities Act
Review as information.
Carried
7.2. Oxford Physician Recruitment Group
Delegation Request - Oxford Physician Recruitment GroupPresentation By: Mel Getty, Lisa Gilvesy and Dr. Gerry Roland
Chair Mel Getty, Member Lisa Gilvesy and Member Gerry Rolland appeared before
Council.
The group provided a presentation on the current physician recruitment situation.
Council were invited to ask questions – Tillsonburg currently has two doctor vacancies.
Visit www.PracticeInOxford.ca for more information on this group.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives the presentation from the Oxford Physician Recruitment Group
as information.
Carried
7.3. Tillsonburg Cultural Advisory Committee Grant Requests – Deb Beard
Delegation Request Cultural Advisory
Deb Beard, Chair of the Cultural Advisory Committee appeared before Council to obtain
approval for grant requests.
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council receives the delegation from the Tillsonburg Cultural Advisory Committee
as information;
AND THAT Council approves awarding the Cultural Advisory Grant to The Tillsonburg
Tri-County Agriculture Society in the amount of $1,100 and to the Tillsonburg Kiwanis
Club in the amount of $3,000 for the Annual Tillsonburg Santa Claus parade.
Carried
13
Council Meeting – Minutes - 4 -
7.4. Parks & Recreation Committee - Directional Signage for TCC
Presented By: Mel Getty, Chair
Delegation Request - P & R Committee
Mel Getty, Chair of the Parks & Recreation Advisory Committee appeared before
Council to request that council support working with the County to put up directional
signage on the pumping station property on Broadway.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives the delegation from the Parks & Recreation Committee as
information;
AND THAT staff be directed to work with the County regarding the directional signage.
Carried
7.5. OPP Mid-Year Review Presented By: Larry Scanlan & Tim Clark
7.6.
Inspector Tim Clark and Chair of the Police Service Board Larry Scanlan appeared
before Council to provide a review of police services in Tillsonburg.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives the OPP Mid-Year Review, as information.
Carried
8.Public Meetings
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT Council move into the Committee of Adjustment to hear Applications for Minor
Variance at 7:25 p.m.
Carried
14
Council Meeting – Minutes - 5 -
8.1. Application for Minor Variance- A-08/15 - Harry Layman- 156 Bidwell St
A-08/15 Report
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report No. 2015-198 with regards to Application A-08/15.
Opportunity was given for comments and questions.
Mr. Harry Layman was in attendance and he indicated his support of the planners
report.
No other persons appeared in support of or opposition to the application.
The Committee of Adjustment passed the following resolution:
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg Committee of Adjustment approves Application File A-
08/15, submitted by Harry Layman, for lands described as Lot 912, Plan 500, Town of
Tillsonburg, as it relates to:
1.Relief from Table 5.1.1.4 – Regulations for Accessory Buildings and
Structures, to increase the maximum permitted lot coverage from 50 m2 (538
ft2) to 70 m2 (750 ft2) to permit the construction of a detached accessory
building; subject to the following condition:
The existing frame sheds, identified on Plate 3 of Report No. 2015-198,
be removed to the satisfaction of the Town of Tillsonburg Building
Services Department.
Carried
15
Council Meeting – Minutes - 6 -
8.2. Application for Minor Variance- A-11/15 - Bill Hughes, 9 Esseltine Drive
A-011/15 Report
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report No. 2015-210 with regards to Application A-11/15.
Opportunity was given for comments and questions.
The applicant Bill Hughes was in attendance and he indicated his support of the
application.
No other person appeared in support of or opposition to the application.
The Committee of Adjustment passed the following resolution:
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Town of Tillsonburg Committee of Adjustment approves Application File A-
11/15, submitted by Bill Hughes, without further circulation of public notice, for lands
described as Part Lot 69, Plan 41M-182, Part Lots 110 – 112, Reference Plan 41R-8228,
Town of Tillsonburg, as it relates to:
Relief from Section 7.5.5.2.12.1 – Rear Yard, to increase the permitted
projection of an uncovered deck into the required rear yard from 2.5 m (8.2 ft)
to 2.8 m (9.2 ft).
Carried
8.3. Application for Minor Variance- A-12/15- Werner Geidlinger, 171 Weston Drive
A-12/15 Report
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report No. 2015-211 with regards to Application A-12/15.
The applicant Werner Geidlinger appeared in support of the application.
Opportunity was given for comments and questions.
No other person appeared in support of or opposition to the application.
16
Council Meeting – Minutes - 7 -
The Committee of Adjustment passed the following resolution:
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Town of Tillsonburg Committee of Adjustment approves Application File A-
12/15, submitted by Werner Geidlinger, for lands described as Part Lot 74, Plan 41M-
182, Part Lots 8 - 10, Reference Plan 41R-8228, Town of Tillsonburg, as it relates to:
Relief from Section 7.5.5.2.12.1 - Rear Yard, to increase the permitted
projection of an uncovered deck into the required rear yard from 2.5 m (8.2 ft)
to 3.3 m (10.8 ft) to facilitate the construction of a deck at the rear of an
existing dwelling.
Carried
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move out of the Committee of Adjustment and move back into Regular
Session at 7:38 p.m.
Carried
9.Planning Applications
9.1. Applications for Consent- B15-37-7 & B15-38-7 Patrick Mooney, 34 North
Street West
B15-37-38-7 Report
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report B15-37-7 & B15-38-7.
The Mayor provided an opportunity for members of the public to speak to the
application.
Eric Gilbert confirmed that the lot frontages are at par with existing lots on James Ave.
The Mayor informed the public that they can provide comments to Eric Gilbert, County
Senior Planner or they can attend the public meeting on November 5th in Council
Chambers at the County of Oxford Administration Building.
17
Council Meeting – Minutes - 8 -
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council advises the Land Division Committee that the Town supports the proposal
to create two vacant residential lots, subject to the conditions as described in Report No.
CASPO 2015-206.
Carried.
10.Information Items
10.1. The Future Oxford Community Sustainability Plan
Future Oxford Community Sustainability Plan as adopted Sept 9 2015
County Email - Future Oxford Community Sustainability Plan
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives The Future Oxford Community Sustainability Plan as
information;
AND THAT Council refer the matter to the CAO for a follow-up review at the October 26,
2015 meeting.
Carried.
11.Reports from Departments
11.1. Chief Administrative Officer
11.1.1. Canada 150 Mosaic
Canada 150 Mosaic
Canada 150 Mosaic Attachments
Discussion took place regarding funding for the project.
It was suggested that it would have to be a community driven project and local
sponsors would be needed.
Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres
THAT the CAO be directed to sign the Service Agreement between the Town of
Tillsonburg and Mural Mosaic Inc. for the design, facilitation and production of an
8x8 foot mosaic mural for the Canada 150 Mosaic;
18
Council Meeting – Minutes - 9 -
AND THAT funding in the amount of $10,000 ($2,500 in 2015 - 25% deposit
upon agreement and the remainder at the completion of the project) be
approved;
AND THAT staff look for community fundraising opportunities to offset the
$10,000 cost of the project as outlined in the Service Agreement.
Defeated
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT the motion be deferred until the October 26th Council meeting to determine
if there is interest from the community to support this project.
Defeated
11.2. Development and Communication Services
11.2.1. Report DCS 15-45 Memorandum of Understanding – Manufacturing
Acceleration Program
Report DCS 15-45 Memorandum of Understanding ? Manufacturing Acceleration
Program
MOU
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 15-45 Memorandum of Understanding –
Manufacturing Acceleration Program;
AND THAT By-Law 3956, authorizing the Mayor and Clerk to execute the
Memorandum of Understanding between the Corporation of the Town of
Tillsonburg and MAP (Manufacturing Acceleration Program) Program Canada
represented by Isah International B.V., be brought forward for Council
consideration.
Carried
19
Council Meeting – Minutes - 10 -
11.2.2. Report DCS 15-44 SOMA Asia Mission
Report DCS 15-44 SOMA Asia Mission
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report DCS 15-44 SOMA Asia Mission;
AND THAT the Mayor and Development Commissioner be authorized to
participate in SOMA’s Mission to Asia taking place in November 2015;
AND THAT Council approves for use the Treasury Board Secretariat of Canada’s
Meal Per Diem Rate of $169.32 per day for travel in Japan instead of the Town’s
standard $75 per day rate;
AND THAT the trip be funded out of reserves, and specifically, the funds
earmarked from Tillsonburg’s remaining 2013 SOMA Membership fee.
A Recorded Vote was requested by Councillor Rosehart:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Rosehart x
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
The recorded vote reflects the vote is 5 in favour of the Motion and 1 against the Motion.
The motion is Carried
11.3. Recreation, Culture & Park Services
11.3.1. RCP 15-44 – Soccer Park Wayward Ball Fence Procurement Update
RCP 15-44 - Soccer Park Wayward Ball Fence Procurement Update
Email From Performance Communities Realty Inc.
20
Council Meeting – Minutes - 11 -
Discussion took place regarding removing the mesh on a yearly basis and the
cost associated with this work.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report RCP 15-44 – Soccer Park Wayward Ball Fence
Procurement Update for information;
AND THAT Council awards the supply and installation of a galvanized fence and
seasonal mesh system at the Soccer Park to Simpson’s Fence (London) at their
tendered price of $51,093.87 net of applicable taxes;
AND THAT Council awards the contract to bury the overhead hydro line on the
Soccer Park property to Tillsonburg Hydro Inc. at their tendered price of
$30,278.69 net of applicable taxes;
AND THAT Council authorizes THI to install a load break switch as required by
the Electrical Safety Authority at a cost not to exceed $15,000;
AND THAT the $101,372.56 combined cost for the wayward ball barrier and
associated expenses is funded using the $16,189.00 from Performance
Communities Realty Inc, $50,000.00 from reserves committed in the 2015
budget, and a further $35,184.56 from reserves that will be replenished from (a
revenue source) taxation subject to 2016 budget approval.
A recorded vote was requested by Councillor Adam:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
The recorded vote reflects the vote is 3 in favour of the Motion and 3 against the Motion.
The motion is Defeated
21
Council Meeting – Minutes - 12 -
11.3.2. RCP 15-43 – Jul-Sep 2015 RCP Departmental Activity Reports
RCP 15-43 - Jul-Sep 2015 RCP Departmental Activity Reports
Jul-Sep 2015 Activity - Recreation Programs & Services
Jul-Sep 2015 Activity - Culture and Heritage
Jul-Sep 2015 Activity - Parks and Facilities
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 15-43 – Jul-Sep 2015 RCP Departmental
Activity Reports for information.
Carried
11.3.3. RCP 15-45 – Rotary Club Outdoor Fitness Equipment Update
RCP 15-45 - Rotary Club Outdoor Fitness Equipment Update
Equipment location sketch
Placement of the equipment has not yet been confirmed with Hickory Hills and
Baldwin Place Associations.
The preferred location of the Rotary Club is along veteran’s walkway.
Moved By: Councillor Esseltine Seconded By: Councillor Adam
THAT Council receives report RCP 15-45 – Rotary Club Outdoor Fitness
Equipment Update;
AND THAT Council approves the request from the Rotary Club to sole source
purchase a selection of outdoor fitness equipment from Paris Equipment
Manufacturing Ltd., at the Rotary Club’s cost.
Carried
22
Council Meeting – Minutes - 13 -
12.Staff Information Reports
12.1. CL 15-25, Local Government Week Update
CL 15-25, Local Government Week Update
Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 15-25, Local Government Week Update as
information.
Carried
13.Notice of Motions
13.1. Notice of Motion for which previous Notice was Given
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Town of Tillsonburg request that the County install an all-way stop at
the intersection of North Street and Quarter Town Line.
A Recorded Vote was requested by Councillor Adam:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
The recorded vote reflects the vote is 3 in favour of the Motion and 3 against the Motion.
The motion is Defeated
23
Council Meeting – Minutes - 14 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT staff be directed to request that the County of Oxford investigate placing a
four way stop at the corner of North Street and Quarter Town Line.
Carried
13.2. Notice of Motion for which previous Notice was Given
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT the Council for the Town of Tillsonburg adopt a debt reduction strategy for
the remainder of this term of Council (2016-2018).
Carried
Notice of Motion:
Moved By: Councillor Adam
THAT staff be directed to bring forth the Procurement Policy for review and
comment to the next meeting of Council.
14.By-Laws
By-Laws from the Meeting of Tuesday, October 13, 2015
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
14.1. THAT By-Law 3950, to Authorize a Memorandum of Understanding with Elgin
Middlesex Oxford Workforce Planning and Development Board;
AND THAT Bylaw 3956, to Authorize a Memorandum Of Understanding with MAP
Program Canada, be read for a first, second and third and final reading and that the
Mayor and Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
14.2. THAT By-Law 3957, to confirm the proceedings of Council at its meetings held
on the 13th day of October, 2015, be read for a first, second and third and final reading
and that the Mayor and Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
24
Council Meeting – Minutes - 15 -
15.Items of Public Interest
16. Adjournment
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Council Meeting of Tuesday, October 13, 2015 be adjourned at 9:47 p.m.
Carried.
25
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
26
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
27
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
28
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
29
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
30
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
31
Tillsonburg Rotary Club - Outdoor Fitness Equipment Locations 2015
32
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34
35
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Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Application for Draft Plan of Condominium
CD 15-05-7 – 2442583 Ontario Inc.
REPORT HIGHLIGHTS
• The purpose of this report is to consider the conversion of an existing apartment building
from rental units to condominium ownership and draft plan approval for a plan of
condominium.
• The proposal is consistent with the relevant policies in the 2014 Provincial Policy Statement, and generally complies with the intent of the Official Plan, as the existing development is
designated Medium Density Residential and is appropriately zoned.
• Agency circulation resulted in no concerns with the proposed development.
DISCUSSION
Background
OWNERS: 2442583 Ontario Inc.
287 Queen Street, Streetsville ON, L5M 1L9
SOLICITOR: Zimmerman Associates
3338 Dufferin Street, Toronto ON, M6A 3A4
LOCATION:
The subject property is described as Part Lot 94, Lot 95, Plan M25, Parts 1, 2 & 4, Plan 41R-
1397, Town of Tillsonburg. The property is located on the south side of Lisgar Avenue, opposite Van Norman Drive, and is municipally known as 185 Lisgar Avenue.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan Medium Density Residential
Page 1 of 6 50
Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
TOWN OF TILLSONBURG ZONING BY-LAW 3295:
Existing Zoning: Medium Density Residential Zone (RM)
PROPOSAL:
An application for Draft Condominium Approval has been received by the Town of Tillsonburg and the County of Oxford. The applicant proposes to convert the tenure of the 23 residential
units from rental to condominium ownership.
The subject property is approximately 2,765 m2 (29,762 ft2) in area and contains a 3-storey
building (circa. 1978) comprising sixteen (16) 2-bedroom units, seven (7) 1-bedroom units, and
twenty-six (26) parking spaces. The lands are zoned ‘Medium Density Residential (RM)’ according to the Town of Tillsonburg Zoning By-law, which permits multi-unit residential uses.
Plate 1, Location Map with Existing Zoning, indicates the location of the subject property and the zoning in the immediate area.
Plate 2, 2010 Air Photo with Existing Zoning, provides an aerial view of the subject lands and surrounding area as of April 2010.
Plate 3, Applicant’s Draft Plan of Condominium, illustrates the location of the existing building, access points to the property as well as the parking area on the subject property.
Comments
PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Policies within the PPS direct municipalities to provide for a range of housing types and
densities to meet the needs of current and future residents as well as promoting compact built
form of development. The policies also advise municipalities to permit and facilitate all forms of housing to meet the social, health and well being or current and future residents and promoting
residential intensification where it can be accommodated taking into account existing building
stock, efficient use of infrastructure and public service facilities and where it does not impact on natural environmental features.
OFFICIAL PLAN:
The subject property is located within the Medium Density Residential designation according to the Town of Tillsonburg Residential Density Plan in the Official Plan.
Section 8.2.2.2 of the Official Plan contains policies where Town Council can encourage the creation of housing opportunities within the Town that may result in a mix of tenure forms, such
as ownership, rental and cooperative units. Further to this, the policies also contain criteria as a
guide when considering applications to convert from rental to ownership tenure as follows:
Page 2 of 6 51
Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
• the vacancy rate for similar unit types which are available at a similar level of rent, as determined using CMHC information, is 3% or greater;
• whether the proposal will add to the affordable housing stock and the proportion of similarly priced ownership housing in the housing market;
• minimize hardship for existing tenants and the potential for displacement;
• the proposal complies with all residential development standards, the maintenance and
occupancy by-law and design standards;
• the proposal complies with the Ontario Building and Fire Codes or is proposed to be
upgraded in accordance with such standards or requirements. ZONING BY-LAW:
The subject property is zoned ‘Medium Density Residential Zone (RM)’ according to the Town’s
Zoning By-Law.
The proposal complies with the minimum required lot frontage, lot depth, front yard depth, rear
yard depth and maximum lot coverage as per the RM zone.
The proposal does not comply with the minimum lot area, minimum interior side yard width,
minimum landscaped open space, minimum required parking spaces, and one unit does not meet the minimum required gross floor area. Town staff have confirmed that these deficiencies are considered to be legal non-conforming and it appears the site has functioned well
notwithstanding these deficiencies. AGENCY REVIEW:
The development proposal was circulated to various agencies considered to have an interest in the proposal. The following comments were received: The Town Engineering Services Department provided the following comments:
• 5.0 m easement in favour of the Town/ County will be required over the existing sanitary
sewer that traverses the south side of the property;
• Easement will be required over the existing electrical plant to the point of demarcation in
the favour of Tillsonburg Hydro Inc.;
• Only one County water meter will be permitted per condominium property. Secondary
meters may be installed for the convenience of the Owner at the Owner’s expense;
• The applicant should be aware that the private water system onsite shall be separate
from the municipal drinking water system. The applicant is advised that they are the responsible operator under the Safe Drinking Water Act Regulations for systems on
private property. The Town Building Services Department indicated that a site inspection will be required to verify the findings in the consultant’s Building Condition Asessment report, and any deficiencies noted
must be corrected prior to final approval.
Oxford County Public Works Department indicated that the owner must provide a 5.0 m
easement over the existing sanitary sewer line that services park land to the south to the
manhole at the intersection of Lisgar Avenue & Van Norman Drive. A draft of the plan shall be provided to Oxford County Public Works for review and approval prior to final approval.
Page 3 of 6 52
Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
Other circulated agencies, including the Sourcewater Protection Risk Management Office,
and Town of Tillsonburg Fire Services indicated no concern with the proposal.
Planning Analysis
The approval of an application for draft plan of condominium generally involves a process
similar to subdivision approval where, after appropriate circulation of the proposal, an applicant receives 'draft' approval which is contingent on the applicant satisfying a number of conditions
prior to final approval and registration. It is Planning staff’s opinion that the application is in conformity with the policies of the PPS in
that the application provides for a different form of housing to meet the long term social needs of the current and future residents.
In terms of Official Plan policy, the average vacancy rate in the latest two surveys for a one-bedroom apartment unit in Tillsonburg is 4.5% according to the Canada Mortgage and Housing
Rental Market Report for the Spring of 2015. Further, the average vacancy rate for the same
time period for a two-bedroom apartment unit in Tillsonburg is 2.5%. While the vacancy rate for this unit type in Tillsonburg is less than the 3% ‘base’ as set out in the Official Plan policies,
Planning staff note an additional number of criteria are to be considered when assessing
conversion applications.
Notwithstanding that the current rental rate information indicates that the vacancy rates for two
bedroom apartment units in Tillsonburg is less than the 3% ‘base’ identified in the Official Plan, the CMHC also publishes the availability rate of units that provide an indication of the availability
of units rental units in the short term (i.e. units that will be available within 30-60 days). This information was not tracked by the CMHC at the time that the current Official Plan policies regarding vacancy rates were adopted by Council. It is the opinion of this Office that the use of
‘availability rates’ together with vacancy provides additional guidance when considering applications for conversion from rental to condominium tenure. Having said this, according to
the CMHC data the availability rate for similar units over the same two vacancy survey average
is 4.9% for a one-bedroom unit and 2.8% for a two-bedroom unit. It is of note that availability rate in April 2015 was only marginally less than the 3.0 % base as set out in the Official Plan.
The applicant has provided information regarding the availability of the existing apartment units should it be converted to condominium ownership. The condominium ownership would allow
the sale of the units as rental income properties and it is proposed that the new ownership will
continue to rent the units to the existing tenants.
Additionally, with respect to the potential impact of conversion on tenants and the potential for
displacement, the Residential Tenancies Act includes a number of provisions intended to prohibit displacement and hardship to existing tenants resulting from the conversion of rental
units to condominium ownership.
Specifically, the Act provides the following protections for existing tenants where conversion has
occurred: - A landlord is prohibited from evicting an existing tenant to give vacant possession to a
prospective purchaser of the condominium unit and is prohibited from termination based on possession by the landlord for the purpose of personal occupation by the landlord or
member of the immediate family. Any purchaser of the condominium unit will not be able
to obtain vacant possession while the tenant remains in the unit.
Page 4 of 6 53
Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
- Tenants of a converted residential unit are guaranteed the right of ‘first refusal’ to
purchase the condominium unit. With respect to the Town’s Zoning By-law, the subject property is zoned RM and appears to
meet the relevant zone provisions, with the exception of the noted deficiencies which are considered legal non-conforming. Additionally, considering the long standing use of the property in its present form (approximately 37 years) this Office is satisfied that the existing use
of the lands is adequately served with respect to building location, unit sizes, and parking and that the development will not be affected by the applicant’s proposal to convert the apartment
units to condominium ownership.
The applicant has submitted a Building Condition Assessment and a review of the existing
structure relative to the Ontario Building Code and Fire Code. Suggested conditions of approval
are included to implement the recommendations of these reports prior to final approval.
Further, current legislation prohibits the displacement of existing tenants, regardless of any
change in ownership and requires that existing tenants be provided a first right of refusal with respect to the purchase of the condominium unit.
Based on the forgoing, Planning Staff are of the opinion that the proposed condominium conversion is consistent with the PPS, generally complies with the relevant Official Plan policies,
and maintains the general intent of the Town’s Zoning By-law.
RECOMMENDATION
It is recommended that the Council of the Town of Tillsonburg advise the County of Oxford that the Town supports the application by 2442583 Ontario Inc., to create a draft
plan of condominium (File No.: CD 15-05-7) as applied to lands consisting of Part Lot 94, Lot 95, Plan M25, Parts 1, 2 & 4, Plan 41R-1397, Town of Tillsonburg, subject to the following conditions of draft plan approval:
1. This approval applies to the draft plan of condominium, submitted by 2442583 Ontario Inc. (File CD 15-05-7) and prepared by Kim Husted Surveying, (dated
September 28, 2015), as shown on Plate 3 of Report No. 2015-223, comprising land described as Part Lot 94, Lot 95, Plan M25, Parts 1, 2 & 4, Plan 41R-1397, Town of Tillsonburg, and showing 23 residential units.
2. The recommendations of the Building Condition Report be implemented to the satisfaction of the Town of Tillsonburg Chief Building Official.
3. The recommendations of the Fire Separation Review prepared by Pretium Anderson Building Engineers be implemented to the satisfaction of the Town of Tillsonburg
Chief Building Official.
4. That the owner grants any required easements for electrical servicing to the satisfaction of Tillsonburg Hydro Inc.
5. That the owner grants any required easements for sanitary services to the satisfaction of the Town of Tillsonburg Engineering Services Department and Oxford County Public Works Department.
Page 5 of 6 54
Report No: CASPO 2015-223 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
6. Prior to signing the final plan for registration, the County of Oxford shall be advised
by the Town of Tillsonburg that Conditions 2, 3, 4 and 5 have been addressed, to the satisfaction of the Town of Tillsonburg. The clearance letter shall include a
brief statement for each condition detailing how each condition has been satisfied. 7. Prior to signing the final plan for registration, the County of Oxford shall be advised
by Oxford County Public Works Department that Condition 5 has been addressed to their satisfaction. The clearance letter shall include a brief statement detailing how the condition has been satisfied.
SIGNATURES
Authored by: Eric Gilbert, MCIP, RPP,
Senior Planner
Approved for submission: Gordon K. Hough MCIP, RPP,
Director
Page 6 of 6 55
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1040
Notes
NAD_1983_UTM_Zone_17N
52 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
56
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
510
Notes
NAD_1983_UTM_Zone_17N
26 Meters
Civic Address
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
57
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5
8
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Application for Draft Plan of Condominium
CD 15-06-7 – 2442583 Ontario Inc.
REPORT HIGHLIGHTS
• The purpose of this report is to consider the conversion of an existing apartment building
from rental units to condominium ownership and draft plan approval for a plan of
condominium.
• The proposal is consistent with the relevant policies in the 2014 Provincial Policy Statement, and generally complies with the intent of the Official Plan, as the existing development is
designated Medium Density Residential and is appropriately zoned.
• Agency circulation resulted in no concerns with the proposed development.
DISCUSSION
Background
OWNERS: 2442583 Ontario Inc.
287 Queen Street, Streetsville ON, L5M 1L9
SOLICITOR: Zimmerman Associates
3338 Dufferin Street, Toronto ON, M6A 3A4
LOCATION:
The subject property is described as Lot 96, Plan M25, Town of Tillsonburg. The property is
located on the south side of Lisgar Avenue, east of Devonshire Avenue, and is municipally known as 187 Lisgar Avenue.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan Medium Density Residential
Page 1 of 6 59
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
TOWN OF TILLSONBURG ZONING BY-LAW 3295:
Existing Zoning: Medium Density Residential Zone (RM)
PROPOSAL:
An application for Draft Condominium Approval has been received by the Town of Tillsonburg and the County of Oxford. The applicant proposes to convert the tenure of the 20 residential
units from rental to condominium ownership.
The subject property is approximately 2,323.5 m2 (25,010 ft2) in area and contains a 3-storey
building (circa. 1978) comprising six (6) 1-bedroom units, fourteen (14) 2-bedroom units, and
seventeen (17) parking spaces. The lands are zoned ‘Medium Density Residential (RM)’ according to the Town of Tillsonburg Zoning By-law, which permits multi-unit residential uses.
Plate 1, Location Map with Existing Zoning, indicates the location of the subject property and the zoning in the immediate area.
Plate 2, 2010 Air Photo with Existing Zoning, provides an aerial view of the subject lands and surrounding area as of April 2010.
Plate 3, Applicant’s Draft Plan of Condominium, illustrates the location of the existing building, access points to the property as well as the parking area on the subject property.
Comments
PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Policies within the PPS direct municipalities to provide for a range of housing types and
densities to meet the needs of current and future residents as well as promoting compact built
form of development. The policies also advise municipalities to permit and facilitate all forms of housing to meet the social, health and well being or current and future residents and promoting
residential intensification where it can be accommodated taking into account existing building
stock, efficient use of infrastructure and public service facilities and where it does not impact on natural environmental features.
OFFICIAL PLAN:
The subject property is located within the Medium Density Residential designation according to the Town of Tillsonburg Residential Density Plan in the Official Plan.
Section 8.2.2.2 of the Official Plan also contains policies where Town Council can encourage the creation of housing opportunities within the Town that may result in a mix of tenure forms,
such as ownership, rental and cooperative units. Further to this, the policies also contain criteria
as a guide when considering applications to convert from rental to ownership tenure as follows:
Page 2 of 6 60
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
• the vacancy rate for similar unit types which are available at a similar level of rent, as determined using CMHC information, is 3% or greater;
• whether the proposal will add to the affordable housing stock and the proportion of similarly priced ownership housing in the housing market;
• minimize hardship for existing tenants and the potential for displacement;
• the proposal complies with all residential development standards, the maintenance and
occupancy by-law and design standards;
• the proposal complies with the Ontario Building and Fire Codes or is proposed to be
upgraded in accordance with such standards or requirements. ZONING BY-LAW:
The subject property is zoned ‘Medium Density Residential Zone (RM)’ according to the Town’s
Zoning By-Law.
The proposal complies with the minimum required lot frontage, lot depth, front yard depth, rear
yard depth and maximum lot coverage as per the RM zone.
The proposal does not comply with the minimum lot area, minimum interior side yard width,
minimum landscaped open space, and minimum required parking spaces. Town staff have confirmed that these deficiencies are considered to be legal non-conforming and it appears the site has functioned well notwithstanding these deficiencies.
AGENCY REVIEW:
The development proposal was circulated to various agencies considered to have an interest in the proposal. The following comments were received: The Town Engineering Services Department provided the following comments:
• Easement will be required over the existing electrical plant to the point of demarcation in
the favour of Tillsonburg Hydro Inc.;
• Only one County water meter will be permitted per condominium property. Secondary
meters may be installed for the convenience of the Owner at the Owner’s expense;
• The applicant should be aware that the private water system onsite shall be separate
from the municipal drinking water system. The applicant is advised that they are the responsible operator under the Safe Drinking Water Act Regulations for systems on
private property. The Town Building Services Department indicated that a site inspection will be required to verify the findings in the consultant’s report, and any deficiencies noted must be corrected prior to final
approval.
Other circulated agencies, including Oxford County Public Works Department, Sourcewater
Protection Risk Management Office, and Town of Tillsonburg Fire Services indicated no concern with the proposal.
Page 3 of 6 61
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
Planning Analysis
The approval of an application for draft plan of condominium generally involves a process similar to subdivision approval where, after appropriate circulation of the proposal, an applicant receives 'draft' approval which is contingent on the applicant satisfying a number of conditions
prior to final approval and registration.
It is Planning staff’s opinion that the application is in conformity with the policies of the PPS in
that the application provides for a different form of housing to meet the long term social needs of the current and future residents.
In terms of Official Plan policy, the average vacancy rate in the latest two surveys for a one-bedroom apartment unit in Tillsonburg is 4.5% according to the Canada Mortgage and Housing
Rental Market Report for the Spring of 2015. Further, the average vacancy rate for the same
time period for a two-bedroom apartment unit in Tillsonburg is 2.5%. While the vacancy rate for this unit type in Tillsonburg is less than the 3% ‘base’ as set out in the Official Plan policies,
Planning staff note an additional number of criteria are to be considered when assessing
conversion applications.
Notwithstanding that the current rental rate information indicates that the vacancy rates for two bedroom apartment units in Tillsonburg is less than the 3% ‘base’ identified in the Official Plan, the CMHC also publishes the availability rate of units that provide an indication of the availability
of units rental units in the short term (i.e. units that will be available within 30-60 days). This information was not tracked by the CMHC at the time that the current Official Plan policies
regarding vacancy rates were adopted by Council. It is the opinion of this Office that the use of
‘availability rates’ together with vacancy provides additional guidance when considering applications for conversion from rental to condominium tenure. Having said this, according to
the CMHC data the availability rate for similar units over the same two vacancy survey average
is 4.9% for a one-bedroom unit and 2.8% for a two-bedroom unit. It is of note that availability rate in April 2015 was only marginally less than the 3.0 % base as set out in the Official Plan.
The applicant has provided information regarding the availability of the existing apartment units should it be converted to condominium ownership. The condominium ownership would allow
the sale of the units as rental income properties and it is proposed that the new ownership will
continue to rent the units to the existing tenants.
Additionally, with respect to the potential impact of conversion on tenants and the potential for displacement, the Residential Tenancies Act includes a number of provisions intended to prohibit displacement and hardship to existing tenants resulting from the conversion of rental
units to condominium ownership. Specifically, the Act provides the following protections for existing tenants where conversion has
occurred:
- A landlord is prohibited from evicting an existing tenant to give vacant possession to a
prospective purchaser of the condominium unit and is prohibited from termination based on possession by the landlord for the purpose of personal occupation by the landlord or
member of the immediate family. Any purchaser of the condominium unit will not be able
to obtain vacant possession while the tenant remains in the unit. - Tenants of a converted residential unit are guaranteed the right of ‘first refusal’ to
purchase the condominium unit.
Page 4 of 6 62
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
With respect to the Town’s Zoning By-law, the subject property is zoned RM and appears to
meet the relevant zone provisions, with the exception of the noted deficiencies which are considered legal non-conforming. Additionally, considering the long standing use of the property in its present form (approximately 37 years) this Office is satisfied that the existing use
of the lands are adequately served with respect to building location and parking and that the development will not be affected by the applicant’s proposal to convert the apartment units to condominium ownership.
The applicant has submitted a Building Condition Assessment and a review of the existing
structure relative to the Ontario Building Code and Fire Code. Suggested conditions of approval
are included to implement the recommendations of these reports prior to final approval.
Further, current legislation prohibits the displacement of existing tenants, regardless of any
change in ownership and requires that existing tenants be provided a first right of refusal with respect to the purchase of the condominium unit.
Based on the forgoing, Planning Staff are of the opinion that the proposed condominium conversion is consistent with the PPS, generally complies with the relevant Official Plan policies,
and maintains the general intent of the Town’s Zoning By-law.
Page 5 of 6 63
Report No: CASPO 2015-225 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
RECOMMENDATION
It is recommended that the Council of the Town of Tillsonburg advise the County of
Oxford that the Town supports the application by 2442583 Ontario Inc., to create a draft
plan of condominium (File No.: CD 15-06-7) as applied to lands consisting of Lot 96, Plan M25, Town of Tillsonburg, subject to the following conditions of draft plan approval:
1. This approval applies to the draft plan of condominium, submitted by 2442583 Ontario Inc. (File CD 15-06-7) and prepared by Kim Husted Surveying, (dated
September 28, 2015), as shown on Plate 3 of Report No. 2015-225, comprising land described as Lot 96, Plan M25, Town of Tillsonburg, showing 20 residential units.
2. The recommendations of the Building Condition Report be implemented to the satisfaction of the Town of Tillsonburg Chief Building Official.
3. The recommendations of the Fire Separation Review prepared by Pretium Anderson Building Engineers be implemented to the satisfaction of the Town of Tillsonburg
Chief Building Official.
4. That the owner grants any required easements for electrical servicing to the
satisfaction of Tillsonburg Hydro Inc. 5. Prior to signing the final plan for registration, the County of Oxford shall be advised
by the Town of Tillsonburg that Conditions 2, 3, and 4 have been addressed, to the satisfaction of the Town of Tillsonburg. The clearance letter shall include a brief statement for each condition detailing how each condition has been satisfied.
SIGNATURES
Authored by: Eric Gilbert, MCIP, RPP,
Senior Planner
Approved for submission: Gordon K. Hough MCIP, RPP, Director
Page 6 of 6 64
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1040
Notes
NAD_1983_UTM_Zone_17N
52 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
65
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
510
Notes
NAD_1983_UTM_Zone_17N
26 Meters
Civic Address
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
66
C:\OSOFT141\WORK2015\15-11823.dwg, 28/09/2015 2:06:04 PM, DWG To PDF.pc3
6
7
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Application for Draft Plan of Condominium
CD 15-07-7 – 2442583 Ontario Inc.
REPORT HIGHLIGHTS
• The purpose of this report is to consider the conversion of an existing apartment building
from rental units to condominium ownership and draft plan approval for a plan of
condominium.
• The proposal is consistent with the relevant policies in the 2014 Provincial Policy Statement, and generally complies with the intent of the Official Plan, as the existing development is
designated Medium Density Residential and is appropriately zoned.
• Agency circulation resulted in no concerns with the proposed development.
DISCUSSION
Background
OWNERS: 2442583 Ontario Inc.
287 Queen Street, Streetsville ON, L5M 1L9
SOLICITOR: Zimmerman Associates
3338 Dufferin Street, Toronto ON, M6A 3A4
LOCATION:
The subject property is described as Lot 97, Plan M25, Town of Tillsonburg. The property is
located on the south side of Lisgar Avenue, east of Devonshire Avenue, and is municipally known as 191 Lisgar Avenue.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Land Use Plan Residential
Schedule “T-2” Town of Tillsonburg Residential Density Plan Medium Density Residential
Page 1 of 6 68
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
TOWN OF TILLSONBURG ZONING BY-LAW 3295:
Existing Zoning: Medium Density Residential Zone (RM)
PROPOSAL:
An application for Draft Condominium Approval has been received by the Town of Tillsonburg and the County of Oxford. The applicant proposes to convert the tenure of the eighteen (18)
residential units from rental units to condominium ownership.
The subject property is approximately 2,323.5 m2 (25,010 ft2) in area and contains a 3-storey
building (circa. 1978) comprising nine (9) 1-bedroom units, nine (9) 2-bedroom units, and
seventeen (17) parking spaces. The lands are zoned ‘Medium Density Residential (RM)’ according to the Town of Tillsonburg Zoning By-law, which permits multi-unit residential uses.
Plate 1, Location Map with Existing Zoning, indicates the location of the subject property and the zoning in the immediate area.
Plate 2, 2010 Air Photo with Existing Zoning, provides an aerial view of the subject lands and surrounding area as of April 2010.
Plate 3, Applicant’s Draft Plan of Condominium, illustrates the location of the existing building, access points to the property as well as the parking area on the subject property.
Comments
PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial
interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Policies within the PPS direct municipalities to provide for a range of housing types and
densities to meet the needs of current and future residents as well as promoting compact built
form of development. The policies also advise municipalities to permit and facilitate all forms of housing to meet the social, health and well being or current and future residents and promoting
residential intensification where it can be accommodated taking into account existing building
stock, efficient use of infrastructure and public service facilities and where it does not impact on natural environmental features.
OFFICIAL PLAN:
The subject property is located within the Medium Density Residential designation according to the Town of Tillsonburg Residential Density Plan in the Official Plan.
Section 8.2.2.2 of the Official Plan contains policies where Town Council can encourage the
creation of housing opportunities within the Town that may result in a mix of tenure forms, such
Page 2 of 6 69
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
as ownership, rental and cooperative units. Further to this, the policies also contain criteria as a
guide when considering applications to convert from rental to ownership tenure as follows:
• the vacancy rate for similar unit types which are available at a similar level of rent, as determined using CMHC information, is 3% or greater;
• whether the proposal will add to the affordable housing stock and the proportion of similarly priced ownership housing in the housing market;
• minimize hardship for existing tenants and the potential for displacement;
• the proposal complies with all residential development standards, the maintenance and
occupancy by-law and design standards;
• the proposal complies with the Ontario Building and Fire Codes or is proposed to be
upgraded in accordance with such standards or requirements.
ZONING BY-LAW:
The subject property is zoned ‘Medium Density Residential Zone (RM)’ according to the Town’s Zoning By-Law.
The proposal complies with the minimum required lot frontage, lot depth, front yard depth, rear yard depth and maximum lot coverage as per the RM zone.
The proposal does not comply with the minimum lot area, minimum interior side yard width, and minimum required parking spaces. Town staff have confirmed that these deficiencies are
considered to be legal non-conforming and it appears the site has functioned well notwithstanding these deficiencies.
AGENCY REVIEW: The development proposal was circulated to various agencies considered to have an interest in
the proposal. The following comments were received:
The Town Engineering Services Department provided the following comments:
• Easement will be required over the existing electrical plant to the point of demarcation in the favour of Tillsonburg Hydro Inc.;
• Only one County water meter will be permitted per condominium property. Secondary meters may be installed for the convenience of the Owner at the Owner’s expense;
• The applicant should be aware that the private water system onsite shall be separate from the municipal drinking water system. The applicant is advised that they are the
responsible operator under the Safe Drinking Water Act Regulations for systems on
private property.
The Town Building Services Department indicated that a site inspection will be required to verify
the findings in the consultant’s report, and any deficiencies noted must be corrected prior to final approval.
Other circulated agencies, including Oxford County Public Works Department, Sourcewater Protection Risk Management Office, and Town of Tillsonburg Fire Services indicated no concern with the proposal.
Page 3 of 6 70
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
Planning Analysis
The approval of an application for draft plan of condominium generally involves a process similar to subdivision approval where, after appropriate circulation of the proposal, an applicant receives 'draft' approval which is contingent on the applicant satisfying a number of conditions
prior to final approval and registration.
It is Planning staff’s opinion that the application is in conformity with the policies of the PPS in
that the application provides for a different form of housing to meet the long term social needs of the current and future residents.
In terms of Official Plan policy, the average vacancy rate in the latest two surveys for a one-bedroom apartment unit in Tillsonburg is 4.5% according to the Canada Mortgage and Housing
Rental Market Report for the Spring of 2015. Further, the average vacancy rate for the same
time period for a two-bedroom apartment unit in Tillsonburg is 2.5%. While the vacancy rate for this unit type in Tillsonburg is less than the 3% ‘base’ as set out in the Official Plan policies,
Planning staff note an additional number of criteria are to be considered when assessing
conversion applications.
Notwithstanding that the current rental rate information indicates that the vacancy rates for two bedroom apartment units in Tillsonburg is less than the 3% ‘base’ identified in the Official Plan, the CMHC also publishes the availability rate of units that provide an indication of the availability
of units rental units in the short term (i.e. units that will be available within 30-60 days). This information was not tracked by the CMHC at the time that the current Official Plan policies
regarding vacancy rates were adopted by Council. It is the opinion of this Office that the use of
‘availability rates’ together with vacancy provides additional guidance when considering applications for conversion from rental to condominium tenure. Having said this, according to
the CMHC data the availability rate for similar units over the same two vacancy survey average
is 4.9% for a one-bedroom unit and 2.8% for a two-bedroom unit. It is of note that availability rate in April 2015 was only marginally less than the 3.0 % base as set out in the Official Plan.
The applicant has provided information regarding the availability of the existing apartment units should it be converted to condominium ownership. The condominium ownership would allow
the sale of the units as rental income properties and it is proposed that the new ownership will
continue to rent the units to the existing tenants.
Additionally, with respect to the potential impact of conversion on tenants and the potential for displacement, the Residential Tenancies Act includes a number of provisions intended to prohibit displacement and hardship to existing tenants resulting from the conversion of rental
units to condominium ownership. Specifically, the Act provides the following protections for existing tenants where conversion has
occurred:
- A landlord is prohibited from evicting an existing tenant to give vacant possession to a
prospective purchaser of the condominium unit and is prohibited from termination based on possession by the landlord for the purpose of personal occupation by the landlord or
member of the immediate family. Any purchaser of the condominium unit will not be able
to obtain vacant possession while the tenant remains in the unit. - Tenants of a converted residential unit are guaranteed the right of ‘first refusal’ to
purchase the condominium unit.
Page 4 of 6 71
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
With respect to the Town’s Zoning By-law, the subject property is zoned RM and appears to
meet the relevant zone provisions, with the exception of the noted deficiencies which are considered legal non-conforming. Additionally, considering the long standing use of the property in its present form (approximately 37 years) this Office is satisfied that the existing use
of the lands are adequately served with respect to building location and parking and that the development will not be affected by the applicant’s proposal to convert the apartment units to condominium ownership.
The applicant has submitted a Building Condition Assessment and a review of the existing
structure relative to the Ontario Building Code and Fire Code. Suggested conditions of approval
are included to implement the recommendations of these reports prior to final approval.
Further, current legislation prohibits the displacement of existing tenants, regardless of any
change in ownership and requires that existing tenants be provided a first right of refusal with respect to the purchase of the condominium unit.
Based on the forgoing, Planning Staff are of the opinion that the proposed condominium conversion is consistent with the PPS, generally complies with the relevant Official Plan policies,
and maintains the general intent of the Town’s Zoning By-law.
Page 5 of 6 72
Report No: CASPO 2015-226 COMMUNITY AND STRATEGIC PLANNING
Council Date: October 26, 2015
RECOMMENDATION
It is recommended that the Council of the Town of Tillsonburg advise the County of
Oxford that the Town supports the application by 2442583 Ontario Inc., to create a draft
plan of condominium (File No.: CD 15-07-7) as applied to lands consisting of Lot 97, Plan M25, Town of Tillsonburg, subject to the following conditions of draft plan approval:
1. This approval applies to the draft plan of condominium, submitted by 2442583 Ontario Inc. (File CD 15-07-7) and prepared by Kim Husted Surveying, (dated
September 28, 2015), as shown on Plate 3 of Report No. 2015-226, comprising land described as Lot 97, Plan M25, Town of Tillsonburg, showing 18 residential units.
2. The recommendations of the Building Condition Report be implemented to the satisfaction of the Town of Tillsonburg Chief Building Official.
3. The recommendations of the Fire Separation Review prepared by Pretium Anderson Building Engineers be implemented to the satisfaction of the Town of Tillsonburg
Chief Building Official.
4. That the owner grants any required easements for electrical servicing to the
satisfaction of Tillsonburg Hydro Inc. 5. Prior to signing the final plan for registration, the County of Oxford shall be advised
by the Town of Tillsonburg that Conditions 2, 3, and 4 have been addressed, to the satisfaction of the Town of Tillsonburg. The clearance letter shall include a brief statement for each condition detailing how each condition has been satisfied.
SIGNATURES
Authored by: Eric Gilbert, MCIP, RPP,
Senior Planner
Approved for submission: Gordon K. Hough MCIP, RPP, Director
Page 6 of 6 73
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1040
Notes
NAD_1983_UTM_Zone_17N
52 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
74
August 12, 2015
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
510
Notes
NAD_1983_UTM_Zone_17N
26 Meters
Civic Address
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
75
C:\OSOFT141\WORK2015\15-11824.dwg, 28/09/2015 12:59:48 PM, DWG To PDF.pc3
7
6
Office of the Chair c/o Municipal Property Assessment Corporation
1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4
T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca
October 16, 2015
To: All Heads of Council
From: Dan Mathieson, Chair, MPAC Board of Directors
Subject: 2014 Enumeration Process – Final Results
As an elected official who understands the significance of the municipal and school board election
processes and an unwavering commitment to represent everyone in the community you serve, I
wanted to share with you the final results of the Municipal Property Assessment Corporation’s
(MPAC) 2014 Enumeration process. The results include the work completed to build the
Preliminary List of Electors (PLE) and processing of Voters’ List revisions submitted to MPAC
following the October 27 municipal election.
In support of the Corporation’s 2013-2016 Strategic Plan, MPAC took a more streamlined approach
to collecting owner and occupant information and identifying eligible municipal and school board
electors. While MPAC is not an elections agency, we recognize the need to utilize all available
information to ensure that the PLE is as up-to-date and accurate as possible. As part of the
enumeration process, MPAC made use of a number of third party data sources, including Elections
Canada (National Register of Electors), Elections Ontario (including revisions from the June 12, 2014
provincial election) and the Ministry of Government Services (names of deceased persons).
In addition, MPAC introduced voterlookup.ca, a self-serve online application that enabled potential
electors to confirm and/or update their personal information to ensure they would appear on the 2014
PLE.
There are two infographics we have created to capture the final results of the 2014 Enumeration which I
encourage you to examine. The first is a high level provincial look at the roles and actions of the three
phases in the process: Preliminary List of Electors, Voters’ List, and Post-Election Processing. Among
these results is the provincial PLE accuracy rate for 2014, which I am pleased to report is 87%. This is
comparable to the 2010 result of 90% and was accomplished at less than a third of the cost.
The second infographic I believe will be of particular interest to you and your Council members. It is a
high level snapshot of the results specific to your respective municipality including the number of
potential electors identified, voterlookup.ca activity, the effects of using third party data sources and
other data cleansing initiatives. Please refer to the attached consolidated results package for your
municipality.
77
All Heads of Council
2014 Enumeration Process – Final Results
October 16, 2015
Page 2 of 2
Office of the Chair c/o Municipal Property Assessment Corporation
1340 Pickering Parkway, Suite 101, Pickering, Ontario L1V 0C4
T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca
While we consider 2014 an overall success, it is important to recognize that MPAC is an
assessment authority, not an elections agency. Therefore, as part of the current review of the
Municipal Elections Act, 1996 conducted by the Ministry of Municipal Affairs and Housing, and in
collaboration with AMCTO and key government bodies such as Elections Ontario and the Ministry
of Finance, we continue to explore available options for transitioning enumeration activities,
including preparation of the Preliminary List of Electors, to another entity. This direction is fully
supported by MPAC’s Board of Directors and Executive Management Group.
This initiative aligns with the results of a 2013 MPAC sponsored IPSOS survey of public
perceptions concerning municipal elections. The results were quite clear. When asked who
respondents would most likely contact to confirm if they were on the Voters’ List, only 1%
identified MPAC as the responsible body. The most common choice was Elections Ontario at 27%,
while 24% selected their local Municipal Office and another 18% identified Elections Canada.
As a result of membership surveys and their own deliberations, the AMCTO is strongly advocating
that an electoral agency would be better positioned to provide the PLE for municipal elections.
I encourage all Heads of Council to contact me directly to discuss this issue and/or to provide
additional ideas or proposals.
If you have any questions or comments, and/or would like to request a presentation for an upcoming
Council meeting, please contact enumeration@mpac.ca.
Yours truly,
Dan Mathieson
Chair, MPAC Board of Directors
Attachment
Copy Municipal Clerks
Elections Ontario
Ministry of Finance
Ministry of Municipal Affairs and Housing
AMCTO
2014 Enumeration Team, MPAC
Executive Management Group, MPAC
MPAC Board of Directors
Antoni Wisniowski, President and Chief Administrative Officer, MPAC
78
COUNCIL REPORT
MAYOR’S OFFICE
Report Title: UPDATE –County of Oxford
Report No.: MYR 15-10
Author: Mayor Molnar
Meeting Type: COUNCIL MEETING
Council Date: OCTOBER 26, 2015
Attachments:
RECOMMENDATION:
THAT Council receives report MYR 15-10 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council
and local stakeholders, this report is intended to provide material on activities that transpire
at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to
provide for a more accessible and open governance model.
INFORMATION
• On August 23, County Council conditionally authorized staff to negotiate an
agreement with the Town of Tillsonburg for the construction and operation of the
Trans Canada Trail (TCT) from the existing TCT in Tillsonburg easterly to Norfolk
County pending local municipal approval.
This material, as contained in Report PW 2015-53, outlined the financial
responsibilities and the efforts to be taken to ensure open public engagement
throughout any planning process. As a result of a delegation from Jim Paterson, an
additional $50,000 was received from the Pan Am Legacy Trails Fund.
79
**This resolution was officially adopted after the Town of Tillsonburg authorized
proceeding with the partnership at their Council meeting of September 28, 2015).
• Subsequent to comments received from lower-tier municipalities, including the Town
of Tillsonburg (Report CAO 2015-12), the final Future Oxford Community
Sustainability Plan was approved on September 9, 2015. This initiative returned to
Tillsonburg Council and is awaiting a final report from CAO on recommendation.
• County Council endorsed the direction of the Western Ontario Warden’s Caucus
(WOWC) concerning the comprehensive regional approach to equitable infrastructure
funding under the Moving Ontario Forward strategy. This goal of ensuring that
Southwestern Ontario receives an equitable share of dollars in the immediate future
is paramount to rebuilding our local and regional infrastructure, housing stock and
development opportunities.
• County Council (10/14/15) authorized staff to proceed with the application to amend
the Official Plan as it pertains to the principles of sustainability, particularly in
reference to waste management. Direction was given to circulate Report CASPO
2015-193 to all lower tier municipalities for review and comment. It is anticipated
that Tillsonburg Council will be provided this opportunity at a subsequent municipal
meeting.
• Finally, as previously circulated, members of Council and the public are invited to
attend the official launch of the Future Oxford Community Sustainability Plan
(Wednesday October 28 at 6:00 PM – County Administration Building)
FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information,
there is no direct impact on the finances of the Town of Tillsonburg as would require
approval by Municipal Council or direction from corporate staff.
APPROVALS:
Author: Mayor Molnar Date: 10/26/15
Page 2 / 2 CAO
80
STAFF REPORT FINANCE
Title: 2015 THIRD QUARTER FINANCIAL RESULTS
Report No.: FIN 15 - 40
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
OCTOBER 26, 2015
Attachments: 2015 ACTUAL VARIANCES Q3
RECOMMENDATION
THAT Council receives report FIN 15- 40 2015 Third Quarter Financial results as
information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2015 to September 30, 2015 Town wide actual
financial results and projections through to December 31, 2015.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the variances between 2015 actual
results as at September 30, 2015 and the 2015 YTD budget. The overall Town wide
consolidated surplus as at September 30, 2015 is $454,277, and the projected surplus
through to December 31, 2015 is $61,055.
Questions or comments relative to the departmental 2015 Q3 revenues and expenditures
and projections through to December 31, 2015 should be referred to the other members
of Senior Management for commentary.
81
An
n
u
a
l
Y
T
D
Y
T
D
B
u
d
g
e
t
Bu
d
g
e
t
B
u
d
g
e
t
A
c
t
u
a
l
s
V
a
r
i
a
n
c
e
Ex
p
l
a
n
a
t
i
o
n
s
Fi
n
a
n
c
e
11
0
C
o
r
p
A
d
m
i
n
2,
0
6
6
,
4
0
0
1
,
4
4
8
,
8
0
0
1
,
4
8
4
,
6
5
6
35
,
8
5
6
Ne
t
R
e
v
e
n
u
e
u
n
d
e
r
b
u
d
g
e
t
$
9
,
1
0
0
;
N
e
t
l
a
b
o
u
r
u
n
d
e
r
b
udget $74,900 -
CS
C
M
a
n
a
g
e
r
a
l
l
o
c
a
t
i
o
n
b
e
t
w
e
e
n
c
u
s
t
o
m
e
r
s
e
r
v
i
c
e
,
v
a
cant deputy clerk
&
F
R
A
M
;
T
r
a
i
n
i
n
g
u
n
d
e
r
b
u
d
g
e
t
$
3
,
9
0
0
;
L
e
g
a
l
o
v
e
r
b
u
d
get $30,600 -
OM
B
h
e
a
r
i
n
g
s
;
D
e
b
t
p
r
i
n
c
i
p
a
l
o
v
e
r
b
u
d
g
e
t
$
1
4
,
8
0
0
-
allocation of debt
pa
i
d
o
f
f
-
o
f
f
s
e
t
/
s
u
r
p
l
u
s
i
n
S
t
o
r
m
,
C
o
n
s
e
r
v
a
t
i
o
n
,
A
rena Facility
de
p
a
r
t
m
e
n
t
s
;
N
e
t
b
u
i
l
d
i
n
g
E
x
p
e
n
s
e
u
n
d
e
r
b
u
d
g
e
t
$
1
9
,
800; Corp
ov
e
r
h
e
a
d
r
e
c
o
v
e
r
y
u
n
d
e
r
b
u
d
g
e
t
$
8
3
,
0
0
0
-
A
l
l
o
c
a
t
i
o
n
of FRAM to THI,
of
f
s
e
t
w
i
t
h
s
u
r
p
l
u
s
i
n
l
a
b
o
u
r
12
0
C
S
C
(9
6
,
6
0
0
)
(
1
0
,
0
0
0
)
(
4
0
,
9
1
8
)
(3
0
,
9
1
8
)
Ne
t
r
e
v
e
n
u
e
o
v
e
r
b
u
d
g
e
t
$
8
,
6
0
0
;
N
e
t
l
a
b
o
u
r
o
v
e
r
b
u
d
get $4,000 -
Al
l
o
c
a
t
i
o
n
o
f
M
a
n
a
g
e
r
'
s
t
i
m
e
b
e
t
w
e
e
n
F
i
n
a
n
c
e
;
T
r
a
i
n
ing under budget
$4
,
7
0
0
;
B
i
l
l
i
n
g
r
e
l
a
t
e
d
e
x
p
e
n
s
e
u
n
d
e
r
$
2
,
9
0
0
p
o
s
t
a
g
e & equipment
re
n
t
a
l
;
N
e
t
B
u
i
l
d
i
n
g
M
a
i
n
t
e
n
a
n
c
e
u
n
d
e
r
b
u
d
g
e
t
$
1
3
,
4
00; All other net
ex
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
b
u
d
g
e
t
$
5
,
2
0
0
To
t
a
l
F
i
n
a
n
c
e
1,
9
6
9
,
8
0
0
1
,
4
3
8
,
8
0
0
1
,
4
4
3
,
7
3
8
4,
9
3
8
DC
S
10
0
C
o
u
n
c
i
l
28
7
,
2
0
0
1
9
4
,
1
0
0
1
9
4
,
4
5
6
35
6
Ne
t
e
l
e
c
t
i
o
n
C
o
s
t
s
o
v
e
r
$
1
,
7
0
0
;
T
r
a
i
n
i
n
g
U
n
d
e
r
b
u
d
g
et $5,500: Net
la
b
o
u
r
o
v
e
r
$
5
0
0
;
M
e
e
t
i
n
g
E
x
p
e
n
s
e
o
v
e
r
$
2
,
5
0
0
;
A
l
l
other net
ex
p
e
n
d
i
t
u
r
e
s
o
v
e
r
b
u
d
g
e
t
$
1
,
2
0
0
18
0
P
r
o
t
e
c
t
i
o
n
21
9
,
0
0
0
1
4
1
,
7
0
0
1
2
1
,
2
0
0
(2
0
,
5
0
0
)
Ne
t
l
a
b
o
u
r
u
n
d
e
r
b
u
d
g
e
t
$
6
,
0
0
0
-
V
a
c
a
n
c
y
;
N
e
t
A
n
i
m
al Control under
bu
d
g
e
t
$
1
1
,
2
0
0
;
A
l
l
o
t
h
e
r
n
e
t
e
x
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
b
u
dget $3,300
19
0
B
u
i
l
d
i
n
g
59
,
9
0
0
5
2
,
2
0
0
6
9
,
8
5
7
17
,
6
5
7
Ne
t
r
e
v
e
n
u
e
u
n
d
e
r
b
u
d
g
e
t
$
4
5
,
7
0
0
-
P
e
r
m
i
t
r
e
v
e
n
u
e
;
Net labour under
bu
d
g
e
t
$
2
4
,
7
0
0
-
v
a
c
a
n
t
d
e
p
u
t
y
b
u
i
l
d
i
n
g
o
f
f
i
c
i
a
l
;
A
dvertising Expense is
un
d
e
r
b
u
d
g
e
t
$
2
,
7
0
0
;
T
r
a
i
n
i
n
g
i
s
u
n
d
e
r
b
u
d
g
e
t
$
1
,
3
0
0; Miscellaneous
Ex
p
u
n
d
e
r
b
u
d
g
e
t
$
1
,
5
0
0
-
M
a
r
k
e
t
i
n
g
&
C
o
m
m
u
n
i
c
a
t
i
o
n
s;
50
0
P
l
a
n
n
i
n
g
81
,
5
0
0
(
4
4
,
6
0
0
)
(
5
8
,
0
6
1
)
(1
3
,
4
6
1
)
Ne
t
D
i
s
c
o
v
e
r
T
i
l
l
s
o
n
b
u
r
g
i
s
u
n
d
e
r
b
u
d
g
e
t
$
1
3
,
8
0
0
50
5
E
c
D
e
v
29
3
,
9
0
0
2
3
4
,
9
0
0
2
2
4
,
8
3
4
(1
0
,
0
6
6
)
Ne
t
r
e
v
e
n
u
e
o
v
e
r
b
u
d
g
e
t
$
1
,
0
0
0
;
N
e
t
l
a
b
o
u
r
o
v
e
r
$
3
,
400; Meeting
Ex
p
e
n
s
e
u
n
d
e
r
b
u
d
g
e
t
$
3
,
1
0
0
;
S
p
e
c
i
a
l
p
r
o
j
e
c
t
u
n
d
e
r
budget $6,300 -
To
w
n
R
e
-
b
r
a
n
d
i
n
g
;
M
i
s
c
e
l
l
a
n
e
o
u
s
E
x
p
e
n
s
e
u
n
d
e
r
b
u
d
g
e
t $5,400 -
In
d
u
s
t
r
i
a
l
l
a
n
d
p
r
o
p
e
r
t
y
t
a
x
e
s
-
t
i
m
i
n
g
To
t
a
l
D
C
S
94
1
,
5
0
0
5
7
8
,
3
0
0
5
5
2
,
2
8
6
(2
6
,
0
1
4
)
82
An
n
u
a
l
Y
T
D
Y
T
D
B
u
d
g
e
t
Bu
d
g
e
t
B
u
d
g
e
t
A
c
t
u
a
l
s
V
a
r
i
a
n
c
e
Ex
p
l
a
n
a
t
i
o
n
s
Fi
r
e
15
0
F
i
r
e
1,
2
2
7
,
3
0
0
9
1
8
,
9
0
0
8
3
3
,
9
5
2
(8
4
,
9
4
8
)
Ne
t
r
e
v
e
n
u
e
o
v
e
r
$
3
0
,
3
0
0
-
p
a
r
t
i
a
l
l
y
d
u
e
t
o
N
e
w
D
i
s
patch Customer;
Ne
t
l
a
b
o
u
r
u
n
d
e
r
b
u
d
g
e
t
$
4
4
,
5
0
0
-
$
4
0
,
3
0
0
r
e
V
a
c
a
n
t
Prevention
Of
f
i
c
e
r
;
S
u
p
p
l
i
e
s
u
n
d
e
r
b
u
d
g
e
t
$
6
,
9
0
0
;
S
p
e
c
i
a
l
P
r
o
j
ects over budget
$3
0
,
7
0
0
-
D
i
s
p
a
t
c
h
e
q
u
i
p
m
e
n
t
u
p
g
r
a
d
e
;
T
r
a
i
n
i
n
g
u
n
d
e
r $10,400;
Sp
e
c
i
a
l
E
v
e
n
t
s
u
n
d
e
r
b
u
d
g
e
t
-
$
1
1
,
9
0
0
;
B
u
i
l
d
i
n
g
R
e
p
airs under budget
$5
,
5
0
0
;
A
l
l
o
t
h
e
r
n
e
t
o
p
e
r
a
t
i
n
g
e
x
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
budget $4,300
16
0
P
o
l
i
c
e
2,
9
1
8
,
1
0
0
2
,
2
2
1
,
7
0
0
2
,
2
1
6
,
7
2
4
(4
,
9
7
6
)
Ne
t
r
e
v
e
n
u
e
u
n
d
e
r
b
u
d
g
e
t
$
2
,
0
0
0
;
N
e
t
l
a
b
o
u
r
o
v
e
r
b
u
dget $2,500; Net
Po
l
i
c
e
S
e
r
v
i
c
e
s
B
o
a
r
d
i
s
u
n
d
e
r
b
u
d
g
e
t
$
3
,
2
0
0
;
O
P
P
S
ubcon expense is
un
d
e
r
b
u
d
g
e
t
$
5
,
4
0
0
To
t
a
l
F
i
r
e
4,
1
4
5
,
4
0
0
3
,
1
4
0
,
6
0
0
3
,
0
5
0
,
6
7
6
(8
9
,
9
2
4
)
Op
e
r
a
t
i
o
n
s
13
0
F
l
e
e
t
(2
6
2
,
0
0
0
)
3
2
2
,
3
0
0
2
6
3
,
6
4
6
(5
8
,
6
5
4
)
Ne
t
l
a
b
o
u
r
o
v
e
r
$
1
0
,
5
0
0
-
O
T
;
N
e
t
r
e
v
e
n
u
e
u
n
d
e
r
$
1
9
,600 - primarily
ex
t
e
r
n
a
l
p
a
r
t
i
e
s
(
H
y
d
r
o
)
;
E
q
u
i
p
m
e
n
t
S
u
p
p
l
i
e
s
&
R
e
p
a
irs under $13,200;
Fu
e
l
&
O
i
l
e
x
p
e
n
s
e
u
n
d
e
r
$
5
2
,
5
0
0
;
G
e
n
e
r
a
l
s
u
p
p
l
i
e
s
is under $7,600;
Mi
s
c
e
l
l
a
n
e
o
u
s
E
x
p
e
n
s
e
u
n
d
e
r
$
1
6
,
2
0
0
-
L
i
c
e
n
c
e
r
e
n
e
w
als - timing
14
5
E
n
t
e
r
p
r
i
s
e
S
e
r
v
i
c
e
s
(1
2
1
,
5
0
0
)
3
4
,
5
0
0
2
7
,
8
4
9
(6
,
6
5
1
)
Ne
t
L
a
b
o
u
r
u
n
d
e
r
$
6
,
0
0
0
;
s
u
b
c
o
n
t
r
a
c
t
o
r
E
x
p
e
n
s
e
o
v
e
r
$9,800; Supplies
Ex
p
e
n
s
e
u
n
d
e
r
$
7
,
1
0
0
;
A
l
l
o
t
h
e
r
e
x
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
budget $3,300
17
0
C
o
n
s
e
r
v
8,
4
0
0
5
,
5
0
0
4
,
7
5
5
(7
4
5
)
N
e
t
l
a
b
o
u
r
o
v
e
r
b
u
d
g
e
t
$
1
,
5
0
0
;
S
u
p
p
l
i
e
s
E
x
p
e
n
s
e
u
nder budget $500;
Al
l
o
t
h
e
r
n
e
t
e
x
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
b
u
d
g
e
t
$
1
,
7
0
0
21
0
E
n
g
41
5
,
5
0
0
3
1
0
,
5
0
0
2
6
0
,
0
8
5
(5
0
,
4
1
5
)
Ne
t
r
e
v
e
n
u
e
o
v
e
r
b
u
d
g
e
t
$
1
0
,
1
0
0
;
N
e
t
l
a
b
o
u
r
u
n
d
e
r
b
udget $26,200 -
Va
c
a
n
t
M
a
n
a
g
e
r
;
T
r
a
i
n
i
n
g
i
s
u
n
d
e
r
b
u
d
g
e
t
$
6
,
7
0
0
;
A
l
l other net
ex
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
b
u
d
g
e
t
$
7
,
0
0
0
22
0
R
d
s
1,
6
1
8
,
3
0
0
2
,
4
5
4
,
3
0
0
2
,
4
4
8
,
6
7
7
(5
,
6
2
3
)
Ne
t
l
a
b
o
u
r
o
v
e
r
$
4
6
,
2
0
0
;
S
u
b
c
o
n
t
r
a
c
t
o
r
E
x
p
e
n
s
e
u
n
d
e
r $65,100 -
ti
m
i
n
g
;
N
e
t
C
a
p
i
t
a
l
o
v
e
r
$
1
1
,
7
0
0
-
t
i
m
i
n
g
22
5
W
i
n
t
e
r
M
t
c
e
48
2
,
0
0
0
3
8
5
,
7
0
0
3
5
4
,
8
4
8
(3
0
,
8
5
2
)
Ne
t
l
a
b
o
u
r
u
n
d
e
r
$
4
7
,
4
0
0
;
S
u
p
p
l
i
e
s
E
x
p
e
n
s
e
o
v
e
r
$
1
5
,800
23
0
P
a
r
k
i
n
g
-
(
5
8
,
2
0
0
)
(
7
3
,
3
7
3
)
(1
5
,
1
7
3
)
Ne
t
l
a
b
o
u
r
u
n
d
e
r
$
1
0
,
9
0
0
;
S
u
b
c
o
n
t
r
a
c
t
o
r
E
x
p
e
n
s
e
u
n
d
er $1,100;
Su
p
p
l
i
e
s
E
x
p
e
n
s
e
u
n
d
e
r
$
2
,
2
0
0
23
5
S
t
r
e
e
t
l
i
g
h
t
s
30
4
,
4
0
0
2
1
7
,
7
0
0
2
3
2
,
4
6
1
14
,
7
6
1
Ne
t
l
a
b
o
u
r
o
v
e
r
b
u
d
g
e
t
$
1
,
5
0
0
;
S
t
r
e
e
t
l
i
g
h
t
s
C
a
p
i
t
a
l
over $13,300
24
0
A
i
r
92
,
4
0
0
1
0
0
,
4
0
0
1
0
,
6
5
4
(8
9
,
7
4
6
)
Ne
t
R
e
v
e
n
u
e
u
n
d
e
r
$
8
,
7
0
0
;
N
e
t
F
u
e
l
s
a
l
e
s
p
r
o
f
i
t
o
f
$44,000; Net labour
un
d
e
r
b
u
d
g
e
t
$
2
4
,
4
0
0
-
S
i
c
k
l
e
a
v
e
;
C
o
n
s
u
l
t
i
n
g
/
L
e
g
a
l
Expense under
$7
,
7
0
0
;
A
l
l
o
t
h
e
r
n
e
t
e
x
p
e
n
d
i
t
u
r
e
s
u
n
d
e
r
b
u
d
g
e
t
$
5
,
000
83
An
n
u
a
l
Y
T
D
Y
T
D
B
u
d
g
e
t
Bu
d
g
e
t
B
u
d
g
e
t
A
c
t
u
a
l
s
V
a
r
i
a
n
c
e
Ex
p
l
a
n
a
t
i
o
n
s
26
0
S
t
m
S
w
r
s
30
8
,
6
0
0
1
4
2
,
8
0
0
9
1
,
5
8
2
(5
1
,
2
1
8
)
Ne
t
l
a
b
o
u
r
u
n
d
e
r
$
2
5
,
5
0
0
;
D
e
b
t
p
a
y
m
e
n
t
s
u
n
d
e
r
b
u
d
g
e
t $9,200 -
Re
l
a
t
i
n
g
t
o
d
e
b
t
b
a
l
l
o
o
n
p
a
y
m
e
n
t
;
S
u
b
c
o
n
t
r
a
c
t
o
r
E
x
p
ense under
bu
d
g
e
t
$
4
1
,
3
0
0
-
t
i
m
i
n
g
;
28
0
S
W
&
R
12
9
,
9
0
0
1
7
3
,
8
0
0
1
7
5
,
6
3
0
1,
8
3
0
Ne
t
R
e
v
e
n
u
e
u
n
d
e
r
$
3
,
2
0
0
;
N
e
t
l
a
b
o
u
r
u
n
d
e
r
$
2
3
,
6
0
0
;
Net bag Tag
Sa
l
e
s
u
n
d
e
r
b
u
d
g
e
t
$
7
,
3
0
0
-
t
i
m
i
n
g
;
S
u
b
c
o
n
t
r
a
c
t
o
r
E
xpense over
bu
d
g
e
t
$
1
4
,
6
0
0
To
t
a
l
O
p
e
r
a
t
i
o
n
s
2,
9
7
6
,
0
0
0
4
,
0
8
9
,
3
0
0
3
,
7
9
6
,
8
1
4
(2
9
2
,
4
8
6
)
RC
P
30
0
C
e
m
13
4
,
3
0
0
9
1
,
0
0
0
1
3
7
,
1
3
9
46
,
1
3
9
Ne
t
R
e
v
e
n
u
e
u
n
d
e
r
b
u
d
g
e
t
$
4
1
,
9
0
0
;
N
e
t
l
a
b
o
u
r
o
v
e
r
b
udget $14,700;
Su
b
c
o
n
t
r
a
c
t
o
r
e
x
p
e
n
s
e
u
n
d
e
r
$
1
6
,
9
0
0
;
N
e
t
c
a
p
i
t
a
l
e
x
penditures over
$7
,
2
0
0
45
0
P
k
s
57
5
,
9
0
0
4
4
9
,
8
0
0
4
1
8
,
5
3
0
(3
1
,
2
7
0
)
Ne
t
r
e
v
e
n
u
e
u
n
d
e
r
$
2
3
,
5
0
0
;
N
e
t
l
a
b
o
u
r
u
n
d
e
r
$
4
3
,
4
0
0; Equipment
Re
n
t
a
l
o
v
e
r
b
u
d
g
e
t
$
1
6
,
2
0
0
;
M
i
s
c
e
l
l
a
n
e
o
u
s
E
x
p
e
n
s
e
u
nder $23,000;
Su
b
c
o
n
t
r
a
c
t
o
r
E
x
p
e
n
s
e
u
n
d
e
r
b
u
d
g
e
t
$
4
,
2
0
0
46
0
R
e
c
-
P
r
o
g
26
8
,
1
0
0
2
9
5
,
9
0
0
2
2
2
,
2
2
6
(7
3
,
6
7
4
)
Ne
t
r
e
v
e
n
u
e
o
v
e
r
$
7
6
,
6
0
0
;
N
e
t
l
a
b
o
u
r
o
v
e
r
$
2
,
9
0
0
;
46
5
R
e
c
-
B
l
d
g
M
t
c
e
2,
0
4
5
,
3
0
0
1
,
4
0
5
,
0
0
0
1
,
3
9
6
,
4
7
6
(8
,
5
2
4
)
Ne
t
r
e
v
e
n
u
e
u
n
d
e
r
$
2
,
0
0
0
;
N
e
t
l
a
b
o
u
r
u
n
d
e
r
$
2
9
,
7
0
0
; Building Repairs
&
M
a
i
n
t
.
u
n
d
e
r
$
3
4
,
4
0
0
;
E
q
u
i
p
m
e
n
t
S
u
p
p
l
i
e
s
&
R
e
p
a
i
r
s under $8,100;
Su
b
c
o
n
t
r
a
c
t
o
r
E
x
p
o
v
e
r
$
2
0
,
3
0
0
;
D
e
b
t
p
a
y
m
e
n
t
s
u
n
d
e
r
$7,400 -
Re
l
a
t
i
n
g
t
o
d
e
b
t
b
a
l
l
o
o
n
p
a
y
m
e
n
t
;
H
L
W
o
v
e
r
b
u
d
g
e
t
$
42,700; Training
is
o
v
e
r
b
u
d
g
e
t
$
3
,
3
0
0
;
N
e
t
C
a
p
i
t
a
l
o
v
e
r
$
1
,
2
0
0
;
A
l
l
other net
ex
p
e
n
d
i
t
u
r
e
s
o
v
e
r
b
u
d
g
e
t
$
1
,
5
0
0
46
7
E
F
C
(2
7
,
5
0
0
)
(
1
1
,
4
0
0
)
(
2
2
,
6
1
2
)
(1
1
,
2
1
2
)
Re
n
t
R
e
v
e
n
u
e
o
v
e
r
b
u
d
g
e
t
$
5
,
0
0
0
;
N
e
t
e
x
p
e
n
d
i
t
u
r
e
s
u
nder budget
$6
,
1
0
0
47
5
M
u
s
e
u
m
28
9
,
2
0
0
1
9
4
,
2
0
0
2
2
1
,
9
5
0
27
,
7
5
0
Ne
t
R
e
v
e
n
u
e
u
n
d
e
r
b
u
d
g
e
t
$
3
7
,
5
0
0
;
S
p
e
c
i
a
l
P
r
o
j
e
c
t
s
under budget
$1
0
,
2
0
0
;
To
t
a
l
R
C
P
3,
2
8
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Finance, 35,856
Customer Service, (30,918)
Council, 356
Protection, (20,500)
Building, 17,657
Development & Communication Services, (13,461)
Economic Development, (10,066)
Fire, (84,948)
Police, (4,976)
Fleet, (58,654)
THI - Town, (6,651)
Conservation, (745)
Engineering, (50,415)
Roads, (5,623)
Winter Maint., (30,852)
Parking, (15,173)
Streetlights, 14,761
Airport, (89,746)
Storm Sewers, (51,218)
Solid Waste, 1,830
Cemetery, 46,139
Parks, (31,270)
Rec - Programs, (73,674)
Rec - Facilities, (8,524)
Elliot Fairbairn Centre, (11,212)
Museum, 27,750
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87
STAFF REPORT FINANCE
Title: 2015 THIRD QUARTER FINANCE DEPARTMENT RESULTS
Report No.: FIN 15 - 41
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
OCTOBER 26, 2015
Attachments:
RECOMMENDATION
THAT Council receives report FIN 15 - 41 2015 Third Quarter Finance Department
results as information.
EXECUTIVE SUMMARY
To provide Council with the actual January 1, 2015 to September 30, 2015 Finance
Department financial results and the projected Finance Department 2015 financial results.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target Date Status
Lotus Notes to Exchange
Conversion
Q1
Substantially completed October 19th.
Upgrade Great Plains software Q3 Complete.
Upgrade Class software Q2
Complete.
Upgrade Northstar software TBD
Dependent on THI budget.
FMW Budget software Q3 Complete.
Town website redevelopment
Q2
Active project with completion in Q1
2016.
88
Objective Target
Date
Status
Cash forecasting model Q4
Project deferred to 2016.
Investigate the One Investment
Program
Q4
Project deferred to 2016.
Outbound call automation
through the IVR
Q2
Deferred to Q4.
Northstar report training Q3
Dependent on Northstar upgrade.
Business license automation Q4
Deferred to 2016 and exploring new
website opportunities.
Implementation of Laserfiche
Records Management System
Q1 Migration from domino doc complete;
Staff working on policies.
TOMRS training for all staff Q1 Staff currently working on training
material. Training planned.
Laserfiche records management
user training
Q1 Staff currently working on training
material. Training planned.
Hire Records Management
Coordinator
Q2 Complete.
Local Government Week Q4 Q4 to be completed.
Key Indicators 09/30/2015 09/30/2014
Tax Receivables $6,459,374 $6,630,813
Accounts Receivable $199,944* $250,273
* Approximately $49,075 outstanding from three airport land tenants.
GOALS FOR Q4 2015
• Website redevelopment continues.
• 2016 Draft Budget presentations begin.
FINANCIAL IMPACT/FUNDING SOURCE
Overall the 2015 second quarter Finance Department variance summary is as follows:
2015 Budget vs. Actual Variance Summary
Department (under)/over
Finance $44,388
Customer Service $(14,381)
Total variances $30,007
Variances anticipated through to December 31, 2015 include OMB legal costs of $27,000
and staff overtime of $15,000.
89
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CAO
STAFF REPORT
DEVELOPMENT & COMMUNICATION SERVICES
Title: Building/Planning/By-Law Services 2015 Third Quarter Report
Report No.: DCS 15-47
Author: GENO VANHAELEWYN – Chief Building Official
Meeting Type: COUNCIL MEETING
Council Date: OCTOBER 28, 2015
Attachments: -
RECOMMENDATION: THAT Council receives Report DCS 15-47 Building/Planning/By-Law
Services 2015 Third Quarter Report as information.
EXECUTIVE SUMMARY
To provide a Building, Planning and By-Law activity report for the Third Quarter of 2015.
BACKGROUND
This report covers the period from January 1, 2015 to September 30, 2015.
A significant decrease in activity was recorded in terms of number of permits issued and
the total value of construction compared to 2014. The residential housing construction
market, however, remained stable with a decrease in the construction of single detached
units and a notable increase in apartment units. Institutional, industrial and commercial
sectors all experienced a decrease in value of construction. Planning and By-Law activity
remained comparable to previous years. These activities are noted in the tables below.
BUILDING SERVICES
Total Permits Issued 220
Total Construction Value $12,661,394
Total Permit Revenue $144,678
90
2
CAO
VALUE OF CONSTRUCTION COMPARISON
VALUE OF CONSTRUCTION COMPARISON
TYPE 2012 2013 2014 2015
Residential
(Value) 8,154,687 9,579,435 11,490,650 10,324,893
Commercial
(Value) 7,008,100 1,298,772 1,108,797 684,728
Industrial
(Value) 421,000 3,347,100 1,477,900 272,600
Institutional
(Value) 215,350 917,675 17,605,392 1,379,173
TOTAL 15,799,137 15,142,982 31,682,739 12,661,394
RESIDENTIAL
$10,324,893
INDUSTRIAL
$272,600
COMMERCIAL
$684,728
INSTITUTIONAL
$1,379,173
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3
CAO
PERMITS ISSUED COMPARISION
TYPE 2011 2012 2013 2014 2015
Single Detached
Dwellings 40 41 44 55 39
Total Dwelling Units 116 44 47 58 62
Total All Permits 250 242 257 309 220
RESIDENTIAL DEVELOPMENT
DEVELOPER NUMBER OF SINGLE
DETACHED DWELLINGS
Hayhoe Homes – Colin/Glendale West 12
PK Construction – Baldwin Place 10
Riviera Homes – Langrell Avenue 3
Landmark Homes – William Street 3
Bamford Homes – South Ridge Heights 2
Oxford Builders – Annandale Phase 7 2
Gentrac Homes – Wood Haven Drive 1
H.E.G. Homes – Bobolink Drive 1
Private 5
INSPECTION ACTIVITY COMPARISONS
Output Measures/Activity Quantity
2014
Quantity
2015
Building Inspections Completed 1036 990
Major construction/development projects:
TVDSB- Westfield Public School
TVDSB- South Ridge Public School Addition/Renovation
Harvest Retirement Community-Phase 2 Addition
41 Broadway – Commercial/Residential Alterations
31 Maple Lane- Non-Profit Housing 12 Unit Addition
46 Ridout W - St. John’s Anglican Church – Renovation/Addition
51 Venison W - St Mary’s Catholic Church – Renovation
124 Tillson Ave – New Gas Station
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BUILDING FINANCIAL IMPACT
Financial records indicate that the Building sector is over budget $17,657 at the end of
Q3. The decrease in permit activity and value of construction is a direct result of the
decreased revenue found in the financial records. The forecast at this time for year end is
to be on budget.
2015 – PLANNING ACTIVITY
Output Measures/Activity 2014 2015
Minor Variance Applications 9 12
Zone Change Application 11 6
Site Plan Formal Consultations 2 7
Site Plan Approvals 4 6
Site Plan Applications (in progress) 4 5
Subdivision Agreements 1 2
Subdivision Amendment Agreements 1 1
SITE PLAN APPLICATIONS (in progress)
138 Broadway- Dale Springer
183 Tillson Ave – Tillsonburg Rentals
51 Venison St West- St. Mary’s Church
273 Quarter Town Line- Bethel Church
253 Broadway – Town of Tillsonburg
BY-LAW ACTIVITES
Records indicate that by-law and property standard activities and occurrences are
consistent with the previous year. These activities are noted in the tables below.
93
5
CAO
2015 – By-Law Activity
Output Measures– Quantity 2014 2015
Parking Tickets Issued 335 427
Animal Tags Issued Cats 972 1046
Dogs 2110 2145
Enforcement –
Complaints and
Occurrences
Parking, Noise,
Garbage, Taxi 105 121
Property Stds,
Zoning, Clean
Yard, Sign,
Fence, etc.
163 205
Animal Control 334 312
BY-LAW FINANCIAL IMPACT
Financial records indicate that the By-Law sector has a surplus of $20,500 at the end of
Q3. The forecast at this time for year end is to be on budget.
DEPARTMENTAL TASKS
Third quarter tasks:
Public School Construction Projects - occupancy
CIP Program Review – ongoing
Open Permit Project – closed 232 open permits
Digitalizing Property File Project
Summer Student Training
Review Municipal Addressing Policy - ongoing
Crossing Guard Re-location Review & Training
2015 Façade Improvement Program - ongoing
Conditional Permit Agreement
Departmental Website Content Review - ongoing
The fourth quarter will continue to keep staff busy with existing construction projects,
2016 budget and the ongoing departmental projects noted above.
94
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: ECONOMIC DEVELOPMENT THIRD QUARTER REPORT
Report No.: DCS 15-48
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: OCTOBER 26, 2015
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 15-48 Economic Development Third Quarter
Report for information purposes.”
EXECUTIVE SUMMARY
Economic Development Activity
Q3 2014
(ACTUAL)
Q3 2015
(YTD TARGET)
Q3 2015
(YTD ACTUAL)
Lead Files Opened 43 70 40
Lead Files Closed 32 75 21
Corporate Visits 21 18 15
Client Visits 14 14 10
New Businesses
Opened
11 7 11
Businesses Closed 5 N/A 5
Website Activity
(Main Business Page)
2,324 2,100
2,005
Website Activity
(Business Directory)
4,315 4,600 4,372
The number of new businesses is tracking above targets while other metrics are tracking
close to or below targets.
95
Airport Activity
Q3 2014 (ACTUAL) Q3 2015 (YTD TARGET) Q3 2015 (YTD ACTUAL)
Lead Files Opened
(Hangar Inquiries)
7 6 4
Fuel Sales (Litres) 197,204 120,000 195,384
Fuel Sales Profit N/A $37,940 $81,941
Movements 10,618 N/A 11,070
Airport fuel sales are slightly lower than 2014 sales (including 2014 airshow amounts) year
to date. However, profit is up 116% versus year-to-date targets. Movements are also up
4% year to date. Three new hangar leases have also been approved with one completed,
one under construction and one anticipated to start construction shortly.
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development Office variances for 2015, including Airport and Discover
Tillsonburg, are as follows:
Department Variance Explanation Forecast (To Dec 31, 2015)
Economic
Development
($10,066) Net revenue over budget $1,000;
Net labour over $3,400; Meeting
Expense under budget $3,100;
Advertising expense over budget
$2,000; Special project under
budget $6,300 - Town Re-branding;
Miscellaneous Expense under
budget $5,400 - Industrial land
property taxes -timing
Over budget by
$21,661 due to
increased
Community
Improvement
Plan costs*
Airport ($89,746) Net Revenue under $8,700; Net
Fuel sales profit of $44,000; Net
labour under budget $24,400 - Sick
leave; Consulting/Legal Expense
under $7,700; All other net
expenditures under budget $5,000
Under budget by
$54,032 due to
reduced full-time
labour costs and
increased fuel
profits
Planning ($13,461) Discover Tillsonburg under budget
due to timing In line with
approved
budget
*NOTE: The Community Improvement Plan program budget amount was reallocated
from the Development & Communications Services budget to the Economic
Development Budget in June 2015.
Page 2 / 2 CAO
96
STAFF REPORT FIRE & RESCUE SERVICES
Title: THIRD QUARTER 2015 DEPARTMENT RESULTS
Report No.: FRS 15-11
Author: JEFF SMITH
Meeting Type: COUNCIL MEETING
Council Date: October 26, 2015
Attachments: NIL
RECOMMENDATION
THAT Council receives report FRS 15-11 Third Quarter Fire & Rescue Services Results
as information.
EXECUTIVE SUMMARY
To provide Council with the July 1, 2015 to September 30, 2015 Fire & Rescue Services
performance results.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target Date Status
Auto Extrication Rescue Equipment Q3 Completed
Traffic Signal Priority Control System Q3 Incomplete
Water Rescue Equipment (Phase 2) Q2 Quotes issued
Fire Ground Power Equipment & Tools Q2 Completed
MSA SCBA lease (year 10 of 10) Q2 Completed
Recruit & Hire Fire Prevention Officer Q3 Cancelled
Strategic Planning Process Ongoing Community Member
Recruitment
progressing
Succession Management Plan Ongoing Officer Development
and Officer
Candidate Training
implemented
97
Key Indicators
21 Firefighters on average attended training exercises with an average participation rate
of 75%.
The Average firefighter, year to date, has attended 69% of Platoon calls and 52% of All
Calls.
Fire Suppression Division emergency calls to end of Q3 are 9% lower than the same
period last year and 4% above the three year call volume average for the same period.
2015=194 2014=216 2013=211 2012=234
2015 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 12 190
Overpressure Rupture/Explosion (No Fire) 1 7
Pre Fire Conditions/ No Fire 11 70
False Fire Calls 47 292
Carbon Monoxide False Calls 13 57
Public Hazard 16 112
Rescue 22 132
Medical/Resuscitator Call 4 9
Other Response 6 201
2015 Dollar Loss / Loss Prevention
Number of Property Fire
Incidents
Estimated Property Value at
Risk
Estimated Structure Fire
Loss
Estimated
Content Fire Loss
Property Fire
Loss Prevented
Q1 5 $3,588,000 $200,500 $95,500 $3,292,000
Q2 4 $11,151,000 $7,000 $22,000 $11,122,000
Q3 2 $11,623,000 $0 $22,000 $11,601,000
Q4 - - - - -
Year to Date 11 $26,362,000 $207,500 $117,500 $26,015,000
Year to Date Total Fire Loss (structure & contents): $346,000
98
Public Education
Types 2015
3rd Quarter
2015
Year to Date
2014
3rd Quarter
2014
Year End
Station Tours 0 1 2 16
Presentations 5 19 3 15
Newspaper/Media 1 12 4 20
Charity Event 0 3 1 8
FINANCIAL IMPACT/FUNDING SOURCE
Fire & Rescue Service is currently $84,948 under budget, mostly due to Fire Suppression
labour being under budget and Fire Communications revenue higher than estimated due
to additional customer. Fire Communication operating costs are $51,361 over budget,
mostly due to onetime purchases directly related to the addition of the additional
customer. These costs will be recovered during the first 2.5 years of the 5 year contract
with the Municipality of Kincardine. With the Fire Prevention Officer’s position not filled,
the financial forecast for Fire & Rescue Services through to December 31, 2015 is
approximately $60,000 under budget and Police is $1,000 under budget.
2015 Q3 Financial Summary
Department (under)/over
Fire & Rescue Services $(83,235)
Police (4,976)
Total variances (Q3) $(89,924)
99
STAFF REPORT
OPERATIONS SERVICES
Report Title: 2015 Third Quarter Operation Services Report
Report No.: OPS 15-35
Author: Kevin De Leebeeck, P.Eng., Director of Operations
Meeting Type: REGULAR COUNCIL
Council Date: OCTOBER 26, 2015
Attachments: NONE
RECOMMENDATION:
THAT Council receive Report OPS 15-35, 2015 Third Quarter Operations Services as information.
SUMMARY
To provide Council with the January 1, 2015 to September 30, 2015 Operations Services
financial results.
Table 1: 2015 Operations Business Plan
Objective Target Project Status
Subdivision Agreement revision to mitigate construction & financial issues Q1 Completed
Restructure Encroachment Permit process to reduce
exposure to risk Q1 In Progress
Revise Construction Contract documentation to current
specifications Q1 Completed
Update Engineering Design Criteria to current industry
standards & practices Q2 Delayed
Asset Management Projects
Q2/Q3
Road Condition Assessments Completed
Sewer CCTV Inspections In Progress
OSIM biennially bridge & culvert inspections (O.Reg. 104/97) Q3 In Progress
Traffic Count Study Q2/Q3 In Progress
Swance Municipal Drain (Norwich drainage improvement initiative) Q3/Q4 Culvert installation expected early Nov
Baldwin St. Storm Outlet Repair Q2/Q3 Completed
Asphalt Resurfacing Program Q2/Q3 Completed
Page 1 / 3
100
North Street Sidewalk – Phase B Q3/Q4 In Progress (Oxford County Rd 20)
Trottier Subdivision Phase 1 Reconstruction – Stage 3 Q3/Q4 Completed
Camdon Court Reconstruction Q3/Q4 Completed
Third St. Reconstruction Q3/Q4 Completed
Implement Road Patrol Software Q3 In Progress
Update GPS/AVL winter tracking system Q2 Completed
Light Duty Vehicle Replacements
Water Unit # 22 – 2001 Ford F150 Q4 Completed
Roads Unit # 23 – 2003 Ford F150 Q4 Removed during budget
Engineering Unit # 31 – 2001 Ford F150 Q4 Completed
Pool Unit # 32 – 2002 Pontiac Montana Van Q4 Delayed
By-law Unit # 36 – 2004 Chevrolet Cavalier Q4 Removed during budget
Medium Duty Vehicle Replacements
Cemetery Unit # 33 – 1997 GMC 2500 Q3 Completed
Fire Unit # 37 – 2007 Ford F250 Q3 Removed during budget
Roads Unit # 40 – 2003 Ford F350 Q3 Completed
Fleet Unit # 42 – 1990 Chevrolet 3500 Q3 Delayed
Parks Unit # 43 – 2001 Ford F250 Q3 Completed
Parks Unit # 46 – 2002 Dodge 3500 Q3 Completed
Heavy Duty Vehicle Replacements
Roads Unit # 62 – 2004 Peterbuilt Plow Truck Q3 In Progress (Est. Dec)
Fire Unit # 72 – 1995 Freightliner FL70 Truck Q2 In Progress (Early 2016)
Off Road Equipment Replacements
Roads Unit # 100 – 2002 Leaf Loader Q3 Completed
Roads Unit # 125 – 2000 Underslung Plow Q3 In Progress (Est. Dec)
Parks Unit # 140 – 2006 Hiway Sander Q3 Completed
Hydro Unit # 143 – 1978 Toyota Forklift Q2 In Progress (Est. Nov)
Roads Unit # 155 – 2008 Portable Pump Q2 Delayed
Roads Unit # 204 – 2006 Gravely Mower Q2 Completed
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, Boulevards, etc. and the associated level of maintenance service. No additional
resources have been allocated to meet the increased growth. The ability for the Town to mitigate the associated incremental costs to maintain additional infrastructure without additional resources
is approaching its limits.
Key Indicators 2014 2013 2012 2011 2010
Roads (Lane km) 226.1 225.5 224.5 220.1 213.7
Sidewalks (km) 87.7 87.3 86.3 83.1 79.6
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101
GOALS FOR NEXT QUARTER
• Complete outstanding road reconstruction deficiencies
• Complete engineering studies, assessments and inspection projects
• Continue pre-winter fleet maintenance activities
• Prepare, train and perform winter maintenance operations
• Data gathering and surveying of future road capital projects
FINANCIAL IMPACT/FUNDING SOURCE
The 2015 Q3 Operations Services overall variance is summarized in Table 2.
Table 2: Third Quarter Budget vs. Actual Variance Summary
Department Over / (Under)
Public Works (88,850)
Solid Waste & Recycling 1,830
Fleet Services (58,654)
Engineering Services (50,415)
Enterprise Services (6,651)
Total Variances (202,740)
Projection of variances to December 31, 2015 is approximated in Table 3.
Table 3: 2015 Annual Projection Summary
Department Over / (Under)
Public Works (65,000)
Solid Waste & Recycling 15,000
Fleet Services 55,000
Engineering Services (40,000)
Enterprise Services (10,000)
Total Variances (45,000)
Page 3 / 3
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STAFF REPORT
RECREATION, CULTURE & PARKS
Title: Recreation, Culture and Parks 2015 Q2 Results
Report No.: RCP 15-46
Author: RICK COX
Meeting Type: COUNCIL MEETING
Council/Committee Date: OCTOBER 26, 2015
Attachments:
RECOMMENDATION
THAT Council receives Report RCP 15-46 - Recreation, Culture and Parks 2015 Q3
Results for information.
EXECUTIVE SUMMARY
This report provides Council with the January 1, 2015 to September 30, 2015
Department operational and financial results for Recreation, Culture & Parks.
SUMMARY OF OPERATIONAL RESULTS
2015 Business Objectives
Objective Target Date Status
Undertake a comprehensive concept design process to extend the
useful life and improve the functionality and amenity level of the
Tillsonburg Community Centre.
Q1-Q4 On Schedule
Complete a Cycling Master Plan and update the Trails Master Plan. Q1-Q3 On Schedule
Begin the 5-year review of the Community Parks, Recreation &
Cultural Strategic Master Plan Q4 Deferred to Q4
2016
Host the Bi-annual Tillsonburg Sports Hall of Fame Ceremony Q4 Complete
Implement Special Events Policy Q1-Q4 On Schedule
Initiate procurement analysis and recommendation for replacement
facility booking, program registration and POS software to replace
CLASS 7.0
Q2-Q3 Complete
Work with Oxford County museums and other partners to organize a
County wide 5 year initiative to commemorate the 100th Anniversary
of WW1 through hosting 100 events throughout the County between
2014 and 2018.
Q 1 -4 On Schedule
Increase awareness, attendance and potentially revenue by hosting
a series of special events and programs to celebrate the 190th
Anniversary of the founding of the Town by George Tillson in 1825
Q 1-4 On Schedule
RCP 15-46 - Recreation, Culture and Park 1/3
103
Create working committee with Tourism Oxford, Oxford Creative
Connections Inc. and The Woodstock Museum NHS to begin the
planning process for “Wilde Oxford” an event in 2017 to celebrate
the 135th Anniversary of Oscar Wilde’s visit to Oxford County
Q 1-4 On Schedule
Lead the consortium of groups implementing the Cultural
Improvement Alliance project. Q 1 -4 On Schedule
Create and implement four broad based cultural opportunities/
events (1 per quarter) for Tillsonburg residents . Q 1-4 On Schedule
Update Subdivision Manual and Parkland Design Standards Manual
that provides the development industry with technical guidance on
the parks amenities.
Q1 Drafts complete
Partner with Trans Canada Trail. Oxford County, SWOX & Norwich
Township, to initiate using the CASO rail line to connect Tillsonburg
trails to Norfolk County.
Q1-Q4 On Schedule
Continue implementing revitalization plan for the Tillsonburg
Cemetery and Pioneer Cemetery (6-16) 2015-16 focus: columbaria
and in-ground cremation gardens.
Q2 Complete
Initiate preliminary stages of Town-wide Asset Management Plan for
Facilities. Q3-Q4 On Schedule
Complete Disc Golf facility and Kiwanis Coronation Park revitalization
project. Q1-Q2 Complete
Continue Annandale Diamond revitalization project including Trillium
Foundation application. Q1-Q4 On Schedule
Complete capital roof repairs at OPP HQ, Elliott Fairbairn & TCC. Q2-Q3 Completion Q4
RCP 15-46 - Recreation, Culture and Park 2/3
Key Indicators 2015 2014 % change Comment
Museum: attendance - headcount 11,828 8,730 35%Q4 will show decrease over 2014
Programs: Rink bookings (ice) -hours 2,386 2,478 -4%
Programs: Rink bookings (floor) - hours 275 185 48%
Programs: Health Club attendance - headcount 20,058 18,203 10%
Programs: Memberships - headcount 1,160 1,239 -6%
Programs: Aquatic registrations - headcount 2,040 2,586 -21%
Programs: Advanced/Leadership - headcount 142 145 -2%
Programs: Adult registrations - headcount 1,689 384 340%change from registration to headcount
Programs: Youth registrations - headcount 2,691 2,392 13%
Programs: Waterpark attendance - headcount 25,710 27,091 -5%
Programs: Tournaments (ice/pool/field)11 15 -27%3 tournaments cancelled by organizers
Programs: Room rentals (non-admin)448 365 23%increase in buck & does, meetings
Programs: Advertising revenue (guide,boards,fences)34,966$ 29,550 18%increased fence ads, 3rd guide
Cemetery: Niche & Plot sales (count)35 45 -22%
Cemetery: Interments (count)97 92 5%
104
FINANCIAL IMPACT
The 2015 Q3 RCP Department variance summary is as follows:
Cemetery labour is over budget with an off-set savings in the Parks division,
reflecting a more accurate allocation of time spent than in previous years.
Cemetery revenues are under budget year-to-date due to slower than average plot
and niche sales (see Key Indicators chart above). This revenue shortfall is reflected
in the year-end projection of an overall deficit at the Cemetery of approximately
$61,000.
School Board labour issues will negatively affect seasonal revenue for the Culture &
Heritage Division. Division staff have identified alternative revenue generation
activities and expenditure reductions that lead to a projected year-end deficit for
the Division of approximately $6,500.
The surplus in the Parks Division reflects the aforementioned labour off-set with the
Cemetery Division. The year-end projection is for a surplus in this Division of
approximately $23,000.
The Recreation Programs Division is on track for a year-end surplus of
approximately $13,000. This reflects growth in revenue in several sections, and
cost controls on part-time labour.
The Facilities Division is projecting a year-end deficit of approximately $24,000 due
to costs from higher than expected hydro consumption during the hottest summer
season seen in a long time.
Current projections are for an overall Departmental year-end deficit of
approximately $53,500. All Divisions of the Department continue to focus on cost
control to mitigate year-end variances.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
None at this time.
Division Budget Actual Variance
(under)/over
Cemetery 91,000.00 137,139.00 46,139.00
Museum 194,200.00 221,950.00 27,750.00
Parks 449,800.00 418,530.00 (31,270.00)
Recreation Programs 295,900.00 222,226.00 (73,674.00)
Recreation -Building Maintenance 1,405,000.00 1,396,476.00 (8,524.00)
EFC (11,400.00)(22,612.00)(11,212.00)
Totals 2,424,500.00 2,373,709.00 (50,791.00)
RCP 15-46 - Recreation, Culture and Park 3/3
105
STAFF REPORT DEVELOPMENT & COMMUNICATION SERVICES
Title: Property Standards Committee
Report No.: DCS 15-49
Author: GENO VANHAELEWYN – Chief Building Official
Meeting Type: COUNCIL MEETING
Council Date: OCTOBER 26, 2015
Attachments: -
RECOMMENDATION
THAT Council receives Report DCS 15-49 Property Standards Committee;
AND THAT an appointment by-law be brought forward for council consideration
to appoint the committee members at the next Council meeting.
EXECUTIVE SUMMARY
By-Law 3638, to prescribe standards for the maintenance and occupancy of
property within the Town of Tillsonburg was passed by Council on August 13, 2013
and the existing Property Standards Committee members term has expired.
Chapter 7 of the by-law sets out the role of the Property Standards Committee and
the appeal process. Section 15 of The Building Code Act provides the authority for
Property Standards and the requirements of a committee.
The role of the Property Standards Committee is to hear appeals from property
owners who have had a Property Standards Order issued to them in regards to
violations pertaining to the Town of Tillsonburg Property Standards By-Law 3638.
When an appeal is filed, the Committee will hear the appeal and has the authority
to confirm, rescind, extend and modify the terms of an Order. Staff recommends
that the Committee be composed of 3 members, with a chair being elected
amongst them.
An ad seeking members for the committee was placed in Tillsonburg News under
the Tillsonburg Update for three consecutive weeks and four applications were
received. Staff recommends that council appoint three new members in
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106
accordance with the Property Standards By-law and this will also ensure that if
deliberations are required a tie vote would not occur.
The Chief Building Official and the Property Standards Officer will be conducting
training following the appointments and there is an opportunity for training Property
Standards Committee members through the Ontario Association of Property
Standards Officers (OAPSO). The course content includes, Enforcement, The By-law,
The Property Standards Order, The Legislation (The Building Code Act), The
Committee, The Hearing itself, Appeals and Case Law.
FINANCIAL IMPACT/FUNDING SOURCE
Property Standard Committee members are volunteers, therefore there is no
financial impact to the appointments.
OAPSO Training costs will be funded from the 2015 Building Services budget.
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107
THE COPRPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3638
A BY-LAW FOR PRESCRIBING STANDARDS FOR THE MAINTENANCE AND
OCCUPANCY OF PROPERTY WITHIN THE TOWN OF TILLSONBURG
WHEREAS under Section 15.1(3) of the Building Code Act, S.O. 1992, c.23, a By-
law may be passed by the Council of a municipality prescribing the standards for the
maintenance and occupancy of property within the municipality provided the official
plan for the municipality includes provisions relating to property conditions;
AND WHEREAS the Official Plan for The Town of Tillsonburg includes provisions
relating to property conditions;
AND WHEREAS the Council of The Town of Tillsonburg is desirous of passing a By-
law under Section 15.1(3) of the Building Code Act, S.O. 1992, c.23;
AND WHEREAS Section 15.6(1) of the Building Code Act, S.O. 1992, c.23 requires
that a By-law passed under Section 15.1(3) of the Building Code Act, S.O. 1992,
c.23 shall provide for the establishment of a Property Standards Committee;
NOW THEREFORE the Council of The Town of Tillsonburg hereby enacts the
following:
SHORT TITLE: This by-law shall be referred to as the "Property Standards By-
Law".
PART1
DEFINITIONS
PART 2
GENERAL STANDARDS FOR ALL PROPERTY AND USES
2.01 SCOPE
2.02 YARDS
2.03 OUTDOOR STORAGE OF MATERIALS- NO IMMEDIATE USE
2.04 GARBAGE RECEPTACLES
2.05 GARBAGE CHUTES-ROOMS-CONTAINERS-STANDARDS.
2.06 UNENCLOSED PORCH - BALCONY
2.07 GRASS-TREES- BUSHES-HEDGES-LANDSCAPING
2.08 GROUND COVER- EROSION CONTROL
2.09 LOT GRADING-DRAINAGE-SUMP PUMPS
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2.10 WALKWAYS AND DRIVEWAY
2.11 PARKING LOTS
2.12 EXTERIOR LIGHTING
2.13 RETAINING WALL
2.14 WELLS -CISTERN-CESSPOOL-PRIVY VAULT-PIT OR EXCAVATION
2.15 ACCESSORY BUILDINGS
2.16 FENCE
2.17 TOWER-GANTRIES-MASTS-ANTENNAE
2.18 SIGNS
PARTS
EXTERIOR PROPERTY AREAS
3.01 STRUCTURAL ADEQUACY-CAPACITY
3.02 FOUNDATION WALLS-BASEMENTS
3.03 EXTERIOR WALLS-SURFACES-CLADDING-MASONRY
3.04 DOORS-WINDOWS-CELLAR-HATCHWAYS
3.05 WINDOW SCREENS
3.06 CANOPIES-MARQUESS-AWNINGS
3.07 ROOF
3.08 EAVES TROUGH SYSTEM- METAL DUCTS-FLASHING
3.09 CHIMNEY FLUES
3.10 GARAGE-CARPORT
PART 4
INTERIOR OF BUILDINGS AND STRUCTURES
4.01 INTERIOR STRUCTURE-COLUMNS-BEAMS
4.02 WALLS-CEILINGS
4.03 FLOORS
4.04 STAIRS- HANDRAILS-GUARDS
4.05 ELEVATORS
4.06 MEANS OF EGRESS
4.07 FIRE PROTECTION
4.08 SEPARATIONS
4.09 HEATING-AIR CONDITIONING
4.10 VENTILATION
4.11 ELECTRICAL
4.12 LIGHTING
4.13 PLUMBING
4.14 WATER SUPPLY
4.15 SEW AGE SYSTEM
4.16 VERMIN CONTROL
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PARTS
ADDITION REQUIREMENT FOR RESIDENTIAL OCCUPANCY
5.01 OCCUPANCY STANDARDS
5.02 TOILET AND BATHROOM FACILITIES
PARTS
VACANT-DAMAGED-DEMOLITION
6.01 VACANT LAND
6.02 VACANT PROPERTIES
6.03 DAMAGE BY FIRE-STORM-OTHER CAUSES
6.04 DEMOLISH BUILDING
PART?
ADMINISTRATION AND ENFORCEMENT
7.01 GENERAL
7.02 MEASUREMENT
7.03 PROPERTY STANDARDS COMMITTEE
7.04 PROPERTY STANDARDS OFFICER - DUTIES
7.05 RECOVERY OF COSTS RELATIVE TO ORDER
7.06 APPEAL TO PROPERTY STANDARDS COMMITTEE
7.07 DECISION ON APPEAL
PARTS
EMERGENCY POWERS
8.01 EMERGENCY ORDERS
8.02 SERVICE
8.03 EMERGENCY POWERS
8.04 SERVICE OF STATEMENT
8.05 APPLICATION TO COURT
8.06 POWERS OF JUDGE
8.07 ORDER FINAL
8.08 MUNICIPAL LIEN
PART 9
OFFENCES
9.01 FINES
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PART 10
REPEAL AND EFFECTIVE DATE
10.01 REPEAL AND EFFECTIVE DATE
PART 11
SCHEDULES
11.01 SCHEDULES
PART1
DEFINITIONS
1.01 In this By-law:
1) "Accessory"- when used to describe a use, building or structure means a
use, a building or a structure that is customarily incidental, subordinate and
exclusively devoted to a main use, building or structure and located on the
same lot therewith.
2) "Act" -means an enactment or statute of the Province of Ontario.
3) "Approved"- means acceptance by the Property Standards Officer or
designate.
4) "Basement" - shall mean that portion of a building between two floor levels,
which is partly underground and which has at least one-half its height from
finished floor to the underside of the first floor joists above the average
finished grade level adjacent to the exterior walls of the building:
5) "Bathroom"- means a room containing a bath tub or shower, with or without a
water closet and hand basin.
6) "Boarder"- means a person who is provided with meals, or room and meals,
regularly in a boarding, lodging or rooming house in return for compensation.
7) "Building" - means any structure used or intended to be used for
supporting or sheltering any use or occupancy
8) "Building Code" - means the Building Code Act and any regulations made
under that Act;
9) "Clerk"- means the person duly appointed as Clerk for The Corporation of the
Town of Tillsonburg
10) "Chief Fire Official" - means the person duly appointed as Chief Fire Official
for The Corporation of the Town of Tillsonburg
11) "Cellar"- means that portion of a building between two floor levels which is
partly or wholly underground and which has more than one half of its height,
from finished floor to finished ceiling, below adjacent finished grade.
12) "Chief Building Official" - means the Chief Building Official appointed under
Section 3 of the Building Code Act, 1992, c. 23 and having jurisdiction for the
enforcement thereof.
13) 4lCode" - means a regulation of the Province of Ontario known,
a) with respect to matters relating to building, as the Building Code;
b') with respect to matters relating to electricity, as the Electrical Safety Code;
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c) with respect to matters relating to fire, as the Fire Code; and
d) with respect to matters relating to plumbing, as the Plumbing Code,
14) "Committee" - means the Town of Tillsonburg Property Standards Committee
established under this By-law.
15) "Corporation" - means the Corporation of the Town of Tillsonburg
16) "Council11 - shall mean the Council of the Corporation of the Town of
Tillsonburg.
17) "County" - means the Corporation of the County of Oxford
18) "Dwelling" - means a building or part thereof, used or designed to be used
as a residence and containing one or more dwelling units
19) "Dwelling unit" - means a suite of two or more rooms, designed or intended
to be used for human habitation and to accommodate s single household, in
which sanitary conveniences and cooking facilities are provided and which has
a private entrance either from the outside of the building ot through a common
hallway.
20) "Exterior property area" - means the building lot excluding buildings?
21) "Fence" -means any structure, wall or barrier, other than a building, erected
at grade for the purpose of defining boundaries of property, separating open
space, restricting ingress to or egress from property, providing security or
protection to property or acting as a visual or acoustic screen.
22) "First Storey" - means the storey with its floor closest to grade and having its
ceiling more thanl .8 m (6ft) above grade.
23) "Ground cover" - means organic or non-organic material applied to prevent
soil erosion such as concrete, flagstone, gravel, asphalt, grass or other
landscaping.
24) "Guard" - means a protective barrier installed around openings in floor areas
or on the open sides of a stairway, a landing, a balcony, a mezzanine, a
gallery, a raised walkway, and other locations as required to prevent
accidental falls from one level to another. Such barriers may or may not have
openings through them.
25) "Habitable room" - means any room in a dwelling or dwelling unit used or
intended to be used for living, eating, sleeping, or cooking and without limiting
the foregoing shall include den, library , sunroom or recreational room or any
combination thereof
26) "Public Health Inspector" - means the Public Health Inspector for the
County of Oxford
27) "Inoperable Motor Vehicle" - means a motor vehicle which is without a
current licence plate and current insurance, and has its fenders, hood, trunk,
roof, wheels, or any part of its superstructure removed, or a motor vehicle
which is in a dilapidated condition.
28) "Multiple Unit Dwelling"- means a dwelling consisting of three or more
dwelling units, which are horizontally and/or vertically attached, which may be
entered from an independent entrance directly from the outside or from an
internal common space or an access balcony and in which 50% or more of
dwelling units have direct access to grade or a roof terrace. A multiple
attached dwelling includes a triplex, a fourplex, a sixplex and a townhouse, but
shall not include a street fronting townhouse or apartment dwelling.29) "Municipality"- means the Corporation of the Town of Tillsonburg
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30) "Non-habitable room" - means any room or space in a dwelling unit, other
than a habitable room and includes a washroom, bathroom, toilet room,
laundry, pantry, lobby, corridor, stairway, closet, cellar, boiler room, garage, or
space for service and maintenance of any building for public use and for
access to and vertical travel between storeys.
31) "Non-Residential Property" - means a building or structure or part of a
building or structure not occupied in whole or in part for the purpose of human
habitation, and includes the lands and premises appurtenant and all of the
outbuildings, fences or erections thereon or therein.
32) "Occupant" - means any person or persons over the age of eighteen years in
possession of the property.
33) "Officer" - means a Property Standards Officer who has been assigned the
responsibility of administering and enforcing this by-law including but not
limited to a Building Inspector and a Chief Building Official.
34) "Owner" - includes the owner in trust, a mortgagee in possession, the
person for the time being, managing or receiving the rent of the land or
premises in connection with which the word is used whether on his own
account, or as agent or trustee of any other person, or who would receive
the rent if the land and premises were let, and shall also include a lessee or
occupant of the property who, under the terms of a lease, is required to
repair and maintain the property in accordance with the standards for the
maintenance and occupancy of property;
35) "Person" ~~ means and includes any person, firm, partnership, corporation,
company, association, or organization of any kind.
36) "Portable Storage Container- means any on~site container described as a
steel portable container, dry van container, warehouse storage unit, semi-
tractor cargo container, cargo trailer or any other similarly described unit used
for storage,
37) "Property" - means a building or structure or part of a building or structure,
and includes the lands and premises appurtenant thereto and all mobile
homes, mobile buildings, mobile structures, outbuildings, fences and erections
thereon whether heretofore or hereafter erected and includes vacant property.
38) "Protective Device"- means any mechanical device designed for the purpose
of inhibiting movement by latching or automatic engagement or in any other
reasonable manner.
39) "Repair" - includes the provision of such facilities and the making of additions
or alterations or the taking of such action as may be required so that the
property shall conform to the standards established in this By-law.
40) "Residential Property" - means any property that is used or is capable of
being used as a dwelling or multiple thereof and includes any land or buildings
that are appurtenant to such establishment including but not necessarily
limited to all steps, walks, driveways, parking spaces, fences and yards.
41) "Retaining Wall" - means a structure that holds back soil or other loose
material to prevent it assuming the natural angle of repose at locations where
an abrupt change in ground elevation occurs.
42) "Safe condition"- means a condition that does not pose or constitute an
undue or unreasonable hazard or risk to life, limb or health of any person on or
about the property, and includes a structurally sound condition.
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43) "Sanitary Sewage" - means liquid or water borne waste;
(i) of industrial or commercial origin, or
(ii) of domestic origin, including human body waste, toilet or other bathroom
waste, and shower, tub, culinary, sink and laundry waste.
44) "Sanitary Sewer- means a sewer for the collection and transmission of
sanitary sewage and industrial wastes and to which storm, surface and
ground waters are not intentionally admitted.45) "Sewage" - shall include drainage, storm water, industrial wastes and
sanitary sewage.
46) "Sewage system" - means the Town of Tillsonburg/County of Oxfordsystem of storm sewers, sanitary sewers and combined sewers. Also a
private sewage disposal system approved by the County of Oxford Board of
Health.
47) "Sign" - means any device or notice, including its structure and other
component parts, which is used or capable of being used to identify, describe,
illustrate advertise or direct attention to any person, business, service,
commodity or use.
48) "Standards" - means the standards of physical condition and of occupancy
prescribed for property by this by-law.
49) "Storm Sewer" - means a sewer which carries storm water and surface
water, street wash and other wash water or drainage, but excludes sanitarysewage.
50) "Toliet Room"- means a room containing a water closet and/or a wash basin.
51) "Town" - means the Corporation of the Town of Tillsonburg,
52) "Vehicle" - includes a motor vehicle, trailer, boat, motorized snow vehicle or
other mechanical power driven equipment.
53) "Vermin11 ~~ shall include rats, mice, and all other such obnoxious animals.
54) "Visual barrier" - shall mean a continuous, uninterrupted structure, which
completely blocks lines of sight when viewed perpendicularly from either of
its sides and shall consist of one or more of the following materials: wood,
stone, bricks, mortar, fabricated metal or other similarly solid material.
55) "Waste"- means any debris, rubbish, refuse, sewage, effluent, discard, or
garbage of a type arising from a residence, belonging to or associated with a
house or use of a house or residential property and/or from industrial or
commercial operations, or belonging to or associated with industry or
commerce or industrial or commercial property, which for greater certainty
includes all garbage, discarded material or things, broken or dismantled
things, and materials or things exposed to the elements, deteriorating or
decaying on a property due to exposure or weather.
56) "Yard" means the land within the boundary lines of the lot and not occupied
by the principal building.
PART 2
GENERAL STANDARDS
2.01 SCOPE
114
1. No person, being the owner or occupant of a property, shall fail to maintain the
property in conformity with the standards required in this By-law.
2. The owner of any property which does not conform to the standards in this By-
law shall repair and maintain the property to conform to the standards or shall
clear the property of all buildings, structures, garbage, rubbish, waste or
accumulations of such materials that prevent access to or exit from the property
in the case of emergency, or other safety or health hazard and shall leave the
property in a graded and leveled condition.
3. All repairs and maintenance of property shall be carried out with suitable andsufficient materials and in a manner accepted as good workmanship within the
trades concerned.
4. All new construction or extensive repairs shall conform to the Ontario Building
Code, where applicable.
5. This by-law does not apply so as to prevent a farm, meeting the definition of
"agricultural operation" under the Farming and Food Production Protection Act,
19985, S.O. 1998, c. 1, from carrying out a normal farm practice as provided forand defined under that Act.
2.02 YARDS
Shall be kept clean and free of litter, rubbish, waste, salvage, refuse, debris and
objects or conditions that might create fire, accident or health hazards.
1. Every property shall be kept free from garbage, rubbish, waste or accumulations
of such materials that prevent access to or exit from the property.
2. Without restricting the generality of this Section, such maintenance includes the
removal of:a) rubbish, garbage, waste, litter and waste;
b) injurious insects, termites, rodents, vermin and other pests; and any condition
which may promote an infestation.
c) wrecked, dismantled, inoperative, discarded or unlicensed vehicles, trailers,
machinery or parts thereof, except in an establishment licensed or authorized
to conduct a salvage, wrecking or repair business and then only if such
establishment conforms with any relevant By-laws or statutes; and
d) dilapidated or collapsed buildings, structures or erections, and the filling in or
protecting of any unprotected well.
3. The warehousing or storage of material or operative equipment that is required
for the continuing operation of the industrial or commercial aspect of the propertyshall be maintained in a neat and orderly fashion so as not to create a fire or
accident hazard or any unsightly condition and shall provide unconstructive
2.03 OUTDOOR STORAGE OF MATERIALS- NO IMMEDIATE USE
115
1. No machinery or parts thereof, or other object, or material not associated with
the normal occupancy and use of a property, including among other things,
appliances, fixtures, paper, cartons, boxes, or building materials such as lumber,
masonry material or glass, other than that intended for immediate use on the
property, shall be stored or allowed to remain in an exterior property area.
2.04 GARBAGE RECEPTACLES
1. Every building shall be provided with sufficient proper receptacles to contain all
garbage, ashes or waste, which accumulates on the property and such materials,
shall be placed for collection in proper receptacles in compliance with applicable
laws and not allowed to accumulate for longer than fourteen (14) days.
2. Receptacles for garbage shall be:
a) made of watertight construction,
b) provided with a tight fitting cover,
c) maintained in good condition without holes or spillage; and
d) closed or emptied, rinsed and cleaned when not in use, to prevent the
escape of offensive odour or waste.
3. Plastic bags shall be considered acceptable receptacles under subsection 2.04.2
when:
a) adequately secured so as to prevent spillage;
b) not stored outdoors unless protected from access by animals or vermin;
and
c) otherwise are maintained in compliance with 2.04.1
4. Paper receptacles are not acceptable under this Section, except only where
they are placed inside other compliant receptacles or are placed out for collection
in compliance with applicable collection By-laws.
2.05 GARBAGE CHUTES-ROOMS-CONTAINERS-STANDARDS
1. Garbage chutes, disposal and collection rooms, containers and receptacles shall
be maintained good repair, kept clean and free of offensive odours.
2.06 UNENCLOSED PORCH - BALCONY
1. Every unenclosed porch or unenclosed balcony, and every exterior and common
area shall be kept free of garbage, waste, or appliances.
2.07 GRASS-TREES- BUSHES-HEDGES-GROUND COVER-LANDSCAPING
1. Ground cover, hedges, trees, landscaping and grass, and site facilities required
as a condition of site development or redevelopment shall be maintained in living
condition and in a good state of repair,
2.08 GROUND COVER- EROSION CONTROL
116
1. Suitable ground cover shall be provided and maintained to prevent erosion of the
soil and so as to be in harmony with the neighbouring environment.
2.09 LOT GRADING-DRAINAGE-SUMP PUMPS
1. All yards shall be provided and maintained with adequate surface water
drainage, without causing erosion, so as to prevent the entrance of water into a
basement or crawlspace.
2. Downpipes, sump pump, discharge lines and grading shall be designed,
provided and maintained so as to discharge water runoff away from the building
and to prevent flooding, erosion and other nuisance to neighbouring properties.
3. Storm water run-off from any downspout or any surface shall not be drained onto
neighbouring properties, unless designed.
4. Every property shall be graded and maintained to prevent ponding or the entry
of storm water into a basement or cellar.
5. Natural drainage, drainage swales, ditches or watercourses shall be maintained
to facilitate the natural flow of water and prevent ponding.
6. No person shall connect or permit any connection of any weeping tile,
foundation drain, roof drain, or land drain into any sanitary sewer, or combined
sewer, and no person shall discharge, or permit to be discharged into any such
sanitary sewer, or combined sewer, any foundation, roof or surface water or
drainage.
7. No storm water or roof water shall be discharged onto a sidewalk, walkway,
steps, porch or other pedestrian access to a property which may be hazardous
or create a risk of accident.
8. No fill shall be allowed to remain in an unleveled state on any property for longer
than fourteen (14) days, unless the property is:
a) a construction site for which a building permit is in effect;
9. No fill shall be left in an uncovered state (not covered by sod, seed or
agricultural crop) on any property for longer than thirty (30) days unless the
property is:
a) a construction site for which a building permit is in effect;
b) a property being subdivided under subdivision agreement with the Town of
Tillsonburg
c) property being actively farmed.
2.10 WALKWAYS AND DRIVEWAY
1. There shall be a walk leading from the principal entrance of every building to the
street. Such walks may lead to a driveway or hard surfaced area provided such
area leads to a street. The surfaces of steps, walks, driveways, parking spaces
and similar areas of the yard shall be maintained so as to afford safe passage
under normal use.
2.11 PARKING LOTS
1. Parking lots, driveways and other similar public access areas of a yard shall be
maintained so as to afford safe passage under normal use.
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2. Parking lots, driveways and other similar public access areas of a yard shall be
kept clean and free of litter, rubbish, waste, salvage, refuse, debris and objects or
conditions that might create a, fire, accident or health hazard.
2.12 EXTERIOR LIGHTING
1. Every stairway, exterior exit and entrance doorway, cellar, basement entrance or
building entrance shall have a permanently installed lighting fixture that shall be
maintained in good working order.
2. All underground parking areas and common areas shall be illuminated so as to
provide safe passage.
3. Lighting fixtures and their supports shall be installed and maintained in a safe
and structurally sound condition and in good repair.
4. Where parking areas are illuminated, lighting fixtures shall be so arranged that no
part of any fixture shall be more than 9 m (29.5 ft.) above the finished grade of
the parking area. Fixtures shall be so designed and installed that the light is
directed downward and deflected away from the adjacent lots.
2.13 RETAINING WALL
1. All retaining walls, screen walls and ornamental walls shall be constructed of
durable material and shall be maintained in a structurally sound condition. Such
maintenance includes:
a) redesigning, repairing or replacing of all deteriorated,damaged, misaligned or
missing portions of the wall and any railings or guards appurtenant thereto;
b) installing subsoil drains where required to maintain the stability of the wall;
c) grouting masonry cracks; and/or
d) applying to all exposed metal or wooden components, unless inherently
resistant to deterioration, a protective coating of paint or equivalent weather-
resistant material.
2.14 WELLS -CISTERN-CESSPOOL-PRIVY VAULT-PIT OR EXCAVATION
1. Every property shall be kept free of all unused excavations, empty in-ground
pools, holes, enclosed wells, pits, shafts, cisterns or reservoirs, and the same
shall be filled to grade with clean fill. Provided that where any excavations, holes,
unenclosed wells, pits, shafts, cisterns or reservoirs are in use and are required
by the nature of use and occupancy of any property, and may constitute a health
or safety hazard or exceed a depth of 60 cm (24 inches), a fence or barrier shall
be erected and maintained completely around the same to a height of not less
than 1.2 metres (3.9 feet) above the grade level at the perimeter of each of them.
As per the requirement of the fence by-law.
2.15 ACCESSORY BUILDINGS
118
1. The foundations, walls, roofs and all parts of accessory buildings and other
structures appurtenant to the main building shall be:
a) constructed with suitable materials;
b) maintained in good repair;
c) protected from deterioration by the application of paint or other suitable
protective material.
d) All accessory buildings and structures shall be capable of sustaining the
loads that may be applied thereto as a result of use in accordance with the
requirements of the Ontario Building Code.
e) All accessory buildings and structures shall be maintained in a structurally
sound condition, free from health, fire and safety hazards.
f) Storage sheds and other accessory buildings shall be securely anchored to
the ground and kept free of rodents, vermin, and injurious insects.
g) Portable storage containers may only be temporarily used in residentially
zoned areas for up to thirty (30) consecutive days for the purpose of storing
items, being moved from and to a dwelling. The storage container may not
be placed on any public street for that purpose.
2.16 FENCE
1. A fence erected on a property shall be maintained in a safe and structurally
sound condition so as to be capable of sustaining safely its own weight together
with any load to which it might reasonably be subject to
a) shall be free of dangerous objects
b) reasonably plumb, unless specifically designed to be other than vertical.
2. The owner of any property used for multiple-dwelling, commercial, institutional, or
industrial purposes shall maintain a visual barrier where such property is used for
the parking, access, and exiting of vehicles by tenants, employees, or customers
or when used for the operation of equipment or when used for the storage of
goods, or when used for any other purpose which may detract from the quiet
enjoyment and good appearance of an abutting residential property.
2,17 TOWER-GANTRIES-MASTS-ANTENNAE
1. Towers, gantries, masts, antennae and structures of similar character and any
attachment thereto shall be maintained:
a) reasonably plumb, unless specifically designed to be other than vertical;
b) in good repair and;
c) in a safe and structurally sound condition.
2.18 SIGNS
1. A sign and any structure connected therewith shall be installed and maintained:
a) in good repair without any visible deterioration
b) in a safe and structurally sound condition; and
c) in a reasonably vertical plane unless otherwise approved by the Town of
Tillsonburg.
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2, Any unused or discarded sign(s) shall be removed from the property.
PART 3
EXTERIOR OF BUILDINGS AND STRUCTURES
3.01 STRUCTURAL ADEQUACY-CAPACITY
1. All repairs and maintenance of property required by the standards prescribed in
this By-law shall be carried out in a manner accepted as good workmanship in
the trades concerned and with materials suitable and sufficient for the purpose.
2. Every part of a property shall be maintained in good repair and in a structurally
sound condition so as:
a) to be capable of sustaining safely its own weight, and any additional load to
which it may normally be subjected;
b) to be capable of safely accommodating all normal structural movements
without damage, decay or deterioration;
c) to prevent the entry of moisture that would contribute to damage, decay or
deterioration; and
d) to be capable of safely and adequately performing its function subject to all
reasonable serviceability requirements.
3.02 FOUNDATION WALLS-BASEMENTS
1. All foundation walls and the basement, cellar or crawl space floors shall be
maintained in good repair and structurally sound.
2. Every basement, cellar and crawl space in a property shall be maintained in a
reasonably watertight condition so as to prevent the leakage of water into the
building.
3.03 EXTERIOR WALLS-SURFACES-CLADDING-MASONRY
All exterior walls and surfaces of every building or structure shall be sound,
plumb, and weathertight, free from loose or unsecured objects and maintained
in good repair.
1. Exterior walls shall be in good repair free from cracked or broken masonry
units, defective or deteriorated wood or metal siding or trim, cracked, broken or
loose stucco, loose or unsecured objects
2. Shall be so maintained by the painting, restoring or repairing of the walls,
coping or flashing, by the waterproofing of joints and the walls themselves, by
the installation of or repairing of weathertight finishing, or the installation of
termite shields, if required.
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3. All exterior surfaces that have previously been covered with paint or other
protective or decorative materials shall be maintained in good repair and the
covering renewed when it becomes damaged or deteriorated.
4. Every part of a building including the exterior shall be maintained in a
structurally sound condition and so as to be capable of sustaining safely its own
weight and any additional weight that may be put on it through normal use.
3.04 DOORS-WINDOWS-CELLAR- HATCHWAYS
1. Windows, skylights, exterior doors and frames, basement or cellar hatchways,
attic access doors including storm and screen doors and storm windows shall be
maintained in good working order, good repair, in a safe condition and shall be of
such construction so as to prevent the entrance of wind, snow or rain into the
building and to minimize heat loss through infiltration.
2. At least one entrance door in every dwelling unit shall have hardware so as to be
capable of being locked from inside and outside the dwelling unit.
3. All windows capable of being opened and all exterior doors shall have hardware
so as to be capable of being locked or otherwise secured from inside the
building.
4. In every multi-residential dwelling where a security locking and release system
has been provided in the front or rear lobby for the entrance into the multiple
dwelling and that system is controlled from each dwelling unit, such system shall
be maintained in good repair and in operating condition.
5. Where a window is above the second storey and the window is lower than
1000mm (39") from the floor, the maximum the window can open is 100mm (4")
and where a door or sliding door is not serving a balcony or landing, it shall be
protected by a guard conforming to the Ontario Building Code.
6. All windows capable of being opened shall be equipped with a screen to prevent
the passage of insects and the screen shall be maintained in a good condition.
3.05 WINDOW SCREENS
1. When an exterior opening is used or required for ventilation or illumination and is
not required to be protected by a door, window or similar closure, it shall be
protected with:
a) mesh screening, metal grills, or other equivalent durable rust proof material;
or
b) other protection so as to effectively prevent the entry of rodents, large
insects or vermin.
3.06 CANOPIES-MARQUEES-AWNINGS
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1. All canopies, marquees and awnings shall be properly anchored so as to be kept
in safe and sound condition and shall be protected from decay and rust.
3.07 ROOF
1. Every roof and all of its components shall be maintained in good repair and in a
safe and structurally sound condition.
2. Without restricting the generality of this Section, such maintenance includes:
a) removal of loose, unsecured or rusted objects or materials;
b) removal of dangerous accumulations of snow or ice;
c) keeping roofs and chimneys in water-tight condition so as to prevent
leakage of water into the building; and
d) Keep all roof-related structures plumb unless specifically designed to be
other than vertical.
3.08 EAVES TROUGH SYSTEM- METAL DUCTS-FLASHING
1. Eaves trough, roof gutter, rainwater pipe, downspouts, flashing and all exterior
ducts shall be properly secured free from loose or unsecured objects, free from
obstructions and health hazards, weather-tight, free of holes and maintained in
good repair.
2. Metal eaves troughs, rainwater pipes, flashing and all exterior metal ducts shall
be kept free from rust by application of a suitable protective material such as
paint, and shall be renewed when necessary.
3. Roof drainage shall be discharged onto the ground at least 1 metre (39 inches)
from the building or structure, when it is physically possible to do so, providing
that it does not adversely affect adjacent properties, or cause erosion.
3.09 CHIMNEY FLUES
1. Chimney, vent pipes, smoke stacks, flues, ducts and other similar equipment
shall be constructed, installed and maintained as per the applicable codes and or
standards.
2. Any fuel burning heating equipment used in a building shall be properly vented to
the exterior by means of an approved smoke pipe, vent pipe or chimney.
3.10 GARAGE-CARPORT
1. The construction between an attached or built-in garage or carport and a dwelling
unit shall provide an effective barrier to gas and exhaust fumes.
2. Garages and carports shall be maintained in good repair and free from hazards.
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PART 4
INTERIOR OF BUILDINGS AND STRUCTURES
4.01 INTERIOR STRUCTURE-COLUMNS-BEAMS
1. In every building, all structural components including but not limited to all joists,
beams, studding, and roof rafters, shall be of sound material and adequate for
the load to which they are subjected.
2. The foundation walls and the basement, cellar or crawl space floors shall be
maintained in good repair and structurally sound. Every basement, cellar and
crawl space in a property shall be maintained in a reasonably watertight condition
so as to prevent the leakage of water into the building.
4.02 WALLS-CEILINGS
1. Every wall and ceiling shall be maintained in good repair, free of conditions which
may create a health, fire or safety hazard.
2. Where sound transmission ratings are required in accordance with the provisions
of the Ontario Building Code, they shall be maintained in good repair.
3. Where non-combustible construction, fire separations, firewalls, fire resistance
ratings and other fire protection measures are required in accordance with the
provisions of the Ontario Building Code, or in accordance with the Ontario Fire
Code, they shall be maintained in good repair.
4. In any bathroom the walls above a bathtub equipped with a shower or a shower
stall shall be maintained as to be water resistant.
4.03 FLOORS
1. Every floor shall be smooth and level and maintained so as to be free of all loose,
warped, protruding, broken or rotted boards that may create an unsafe condition
or surface. Such defective floors shall be repaired or replaced.
2. Where a floor covering has become worn or torn so that it retains dirt or may
create an unsafe condition, the floor covering shall be repaired or replaced.
3. Every bathroom, kitchen, laundry and shower room shall have a floor covering of
water-resistant material and be capable of being cleaned.
4. Every cellar and basement shall have a floor of concrete or other material
acceptable under the provisions of the Ontario Building Code, to ensure water
drainage and to guard against the entry of vermin.
4.04 STAIRS- HANDRAILS-GUARDS
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1. Every stair, floor, landing, verandah, porch, deck, loading dock, balcony together
with any guard, balustrade, railing, screen or other appurtenance attached
thereto shall be maintained in good repair and in a safe and structurally sound
condition.
2. Without restricting the generality of Section 4.04, such maintenance includes:
a) Repairing or replacing floors, treads or risers that show excessive wear or
are broken, warped, loose, depressed, protruding or otherwise defective
b) Repairing, replacing or supporting structural members that are decayed,
damaged, weakened, loose or missing; and
c) Providing, repairing or replacing balustrades, guards and railings.
3. A guard shall be installed and maintained in good repair on the open side of any
stairway or ramp containing three (3) or more risers including the landing or a
height of 600 mm (24 inches) between adjacent levels. A handrail shall be
installed and maintained in good repair in all stairwells. Guardrails shall be
installed and maintained in good repair around all landings, porches, balconies.
Guardrails, balustrades and handrails shall be constructed and maintained rigid
in nature.
4. Stairs, floors, landings, verandahs, porches, decks, loading docks, balconies and
every appurtenance attached thereto within the exterior walls of a vacant or
unoccupied building are exempt from the provisions of 4.04 if section 6.03 has
been complied with.
4.05 ELEVATORS
1. Elevating devices in a building, including all parts, lighting fixtures, lamps,
elevator buttons, floor indicators and ventilation fans shall be maintained in good
repair and operational.
a) All elevating devices including elevators, dumb-waiters, hoists, escalators,
incline lifts and other elevating devices shall be installed and maintained in
good working order and good repair; and in a safe condition.
b) In accordance with the requirements of the Elevating Devices Act, as
amended from time to time, and any regulations made there under.
4.06 MEANS OF EGRESS
1. Every building, structure or dwelling unit shall have a safe, continuous and
unobstructed passage from the interior to an exit or the outside of the building at
street or grade level as per the Ontario Building Code and Ontario Fire Code.
2. Exterior stairs and fire escapes shall be maintained in a safe state of repair and
kept free of ice and snow.
3. A required means of egress shall not pass through an attached or built-in garage
or an enclosed part of another dwelling unit.
4. In every multi-residential dwelling where a security locking-and-release system
has been provided in the front or rear lobby for the entrance into the multiple
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dwelling and that system is controlled from each dwelling unit, such system shall
be maintained in good repair and in an operating condition.
5. All means of egress within a non-residential property shall be:
a) maintained free from all obstructions or impediments;
b) provided with clear, unobstructed and readily visible exit signs, for every
required exit; and
c) provided with lighting facilities capable of illuminating the means of egress to
ensure the safe passage of persons exiting the building.
4.07 FIRE PROTECTION
Fire protection for all buildings shall be provided in conformity with the provisions of
the Ontario Building Code and Ontario Fire Code. Without limiting the generality of
the foregoing, fire protection shall include non- combustible construction, flame
spread ratings, fire resistance ratings, fire protection ratings, permitted openings,
firewalls, fire separations, fire dampers, fire stops, fire alarm systems, sprinkler
systems, heat detectors, smoke detectors, smoke alarms, and fire fighting access to
and within buildings.
1. All buildings of residential occupancy, smoke alarms shall be provided and
installed by the owner. Smoke alarms shall be installed on or at the ceiling level
of each floor and on the ceiling in the basement and in a location where the
alarm is audible within the bedrooms when the doors are closed.
2. All fire protection construction, components thereof, appliances and equipment
shall be maintained in good repair and in good operating condition.
4.08 SEPARATIONS
1. Every dwelling unit shall be maintained and protected so as to prevent the
passage of noxious fumes and gases from a part of the building that is not used
for human habitation into other parts of the dwelling unit.
4.09 HEATING- AIR CONDITIONING
1. Every residential dwelling shall have heating equipment capable of maintaining
a temperature of 21°Celsius (70 °Fahrenheit).
2. The heating system and hot water system required and other mechanical
systems shall be provided, maintained and operated;
a) In accordance with the respective requirements of any applicable Code or
By-law.
b) In good working order and good repair and in a safe condition.
3. No residential dwelling unit shall be equipped with portable heating equipment
as the primary source of heat.
4. Wood stoves within a dwelling and any other property shall be maintained in
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accordance to Canadian Standards Association's standard -B 365-M.
5. All air conditioners and air conditioning systems shall be securely mounted and
installed in accordance with manufacturers' specifications.
6. All air conditioners and air conditioning systems shall be maintained in good
repair, free of conditions which may constitute a health, fire or safety hazard.
4.10 VENTILATION
1 .Ventilation, as required by the Ontario Building and Fire Codes, shall be provided
to and maintained in all rooms and spaces within a building so as to prevent
accumulations of heat, dust, fumes, gases, including carbon monoxide, vapours
and other contaminants which may create a fire, explosion, toxic hazard or
health hazard.
2. Ventilation systems shall be cleaned regularly and installed, used and maintained:
a) in conformance with the requirements of the Building and Fire Codes;
b) in good working condition and good repair; and
c) in a safe condition
3. When an exterior opening is used or required for ventilation and is not required to
be protected by a door, window or similar closure, it shall be protected with
screens in accordance with this By-law.
4. An opening for natural ventilation may be omitted from a bathroom or toilet room
where a system of mechanical ventilation has been provided.
5. Every basement, cellar, unheated crawl space and attic shall be vented and such
vents shall be designed and maintained to prevent entry of snow, rain, rodents
and insects.
4.11 ELECTRICAL
1. Every dwelling and dwelling unit shall be wired for electricity and shall be
connected to an approved electrical supply system, An adequate supply of
electrical power shall be available in all occupied parts of every dwelling, suite
and building.
2. The connection to the building and the system of circuits and outlets distributing
the electrical supply within the building shall provide adequate capacity for the
use of the building and such connections, circuits, wiring and outlets along with
any fuses, circuit breakers and other appurtenances thereto shall be installed
and maintained in good working order, and in conformity with the regulations of
electrical safety Authority designated under the Electricity Act.
3. Extension cords are not permitted on a permanent basis.
4.12 LIGHTING
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1. Every stairway, exterior exit and entrance doorway, bathroom, toilet room,
kitchen, hall, cellar, basement, laundry, furnace room and non-habitable work
room in a suite, dwelling unit or building shall have a permanently installed
lighting fixture that shall be maintained in a safe condition and in good working
order.
2. All lighting, including exit lighting and emergency lighting shall conform to the
provisions of the Ontario Building Code and shall be maintained in good working
order.
3. Lighting shall be installed throughout every property to provide adequate
illumination for the use of each space so as to provide safe passage.
4.13 PLUMBING
1. All plumbing systems drain pipes, water pipes and plumbing fixtures in every
building and every connecting line to the sewage system shall be maintained in
good working order and free from leaks and defects and all water pipes and
appurtenances thereto shall be protected from freezing.
2. Plumbing systems on a property shall be provided, installed and maintained:
a) in compliance with the respective requirements of any applicable Code, Act
or By-law;
b) in good working order and good repair; and
c) in a safe condition,
3. All plumbing fixtures shall be connected to discharge to the municipal sewer
system or to an approved private sanitary system through water sealed traps.
4.14 WATER SUPPLY
1. Every property, the use or occupancy of which requires a water supply, shall be
provided with an adequate supply of potable water from a public or private water
supply, approved by the local authority designated under the Clean Water Act
2006, SO 2006 c22.
2. Where an approved public or community water supply is available, every dwelling
unit shall be connected thereto.
3. Where a piped water supply is available, piping for hot and cold water shall be
connected to every kitchen sink, lavatory, bathtub, shower, slop sink and laundry
area and piping for cold water shall be run to every water closet and hose bib.
4. Every water heater installed for the purpose of supplying hot running water to the
occupants of a property shall be capable of heating water to a minimum
temperature of +49C (120 F).
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5. Replacement hot water heaters shall have a thermostatic mixing value limiting
water temperature to a maximum of +49C (120 F). As per the Ontario Building
Code.
4.15 SEWAGE SYSTEM
1. Sanitary sewage from any building shall be discharged into the municipal
sanitary sewage system, or into a private sewage system approved under Part 8
of the Ontario Building Code, and not otherwise.
2. The land in the vicinity of a private sewage system shall be maintained in a
condition that will not cause damage to, or impair the functioning of the sewage
system.
4.16 VERMIN CONTROL
1. Every property shall be maintained so as to be free from vermin and conditions
that may promote an infestation at all times.
2. Openings in buildings, cellars, soffits, facia, and crawl space shall be protected to
prevent the entrance of wildlife, rodents, vermin, insects and pests.
PARTS
ADDITION REQUIREMENT FOR RESIDENTIAL OCCUPANCY
5.01 OCCUPANCY STANDARDS
1. A non-habitable room shall not be used as a habitable room.
2. No kitchen shall be used as a bedroom.
3. The minimum dimension of any habitable room shall be 2 metres (6.5 feet).
4. Height and size of rooms or spaces for the purpose of calculation shall comply
with the regulations of the Ontario Building Code.
5. No basement or portion thereof shall be used as a dwelling unit, unless it meets
the following requirements:
a) access to each habitable room shall be gained without passage through a
furnace room, boiler room or storage room;
b) each habitable room shall comply with all the requirements for ingress,
egress,
c) light, ventilation and ceiling height set out in this By-law;
d) floors and walls are constructed so as to be impervious to leakage of
underground or surface run-off water.
5.02 TOILET AND BATHROOM FACILITIES
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1. Every dwelling unit shall contain plumbing fixtures in good repair and in an
operative condition, consisting of a minimum of one toilet, one sink, and one
bathtub or shower.
2. All bathrooms and toilet rooms shall be located within and accessible from within
the dwelling unit.
3. All bathrooms and toilet rooms shall be fully enclosed and maintained so as to
provide privacy for the occupant.
4. No toilet or urinal shall be located within a bedroom or a room that is used for the
preparation, cooking, storing or consumption of food.
PART 6
VACANT- DAMAGED-DEMOLITION
6.01 VACANT LAND
1. Vacant land shall be maintained to the standards as described in Part 2, of this
By-law.
2. Vacant land shall be graded, filled or otherwise drained so as to prevent
recurrent ponding of water.
6.02 VACANT PROPERTIES
1. The owner of any vacant or unoccupied building shall protect such building
against the risk of fire, accident, damage or other danger thereto or to adjoining
premises by effectively preventing the entry thereto by all unauthorized persons.
2. Without restricting the generality of Section 7.02 (1) protection may include the
boarding up of all openings to the building with:
a) tight fitting plywood;
b) rigid, composite panels; or
c) sheathing boards.
3. All materials used for boarding up vacant or unoccupied buildings shall be
covered and maintained with a preservative which is similar in colour to the
exterior finish of the building and reasonably compatible in design with adjoining
decorative finishing material. All such boarding shall be installed within the
reveal of the exterior cladding and securely fastened to every doorway, window
or wall opening that constitutes a means of access or hazard.
4. Where a building remains vacant or unoccupied for a period of more than ninety
days, the owner shall ensure that all utilities serving the building, that are not
required for the safety or security thereof, are properly disconnected or otherwise
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secured to prevent risk of fire, accident, damage or other danger to the property
or adjoining premises.
6.03 DAMAGE BY FIRE-STORM-OTHER CAUSES
1. A building or portion thereof, damaged by fire or other causes, shall be restored
to its original condition and repaired as may otherwise be required by this by-law
or the building shall be demolished or the damaged portion removed.
2. Without restricting the generality of Section 6.04.1 such repairs shall include:
a) Abating any unsafe condition; and
b) Refinishing so as to be in harmony with adjoining undamaged
surfaces.
3. Where a building, accessory building, fence or other structure is demolished, the
property shall be cleared of all rubbish, waste, refuse, masonry, lumber, wood,
and other materials and left in a graded and leveled condition.
6.04 DEMOLISH BUILDING
1. Where a building, accessory building, fence or other structure is being
demolished, every precaution shall be taken to protect the adjoining property and
members of the public. The precautions to be taken include the erection of
fences, barricades, covered walkways for pedestrians and any other means of
protection necessary for the protection of the adjoining property and members of
the public.
2. The owner of any building or part thereof being demolished shall leave any
remaining wall or walls (including any former party wall or walls, whether
separately or jointly owned) structurally sound, weather tight, in a safe condition
and in conformity with the standards in the Ontario Building Code.
PART?
ADMINISTRATION AND ENFORCEMENT
7.01 GENERAL
1. This By-law shall apply to all property within the limits of the Town.
7.02 MEASUREMENT
1. The imperial measurements contained in this By-law are given for reference
only.
7,03 PROPERTY STANDARDS COMMITTEE
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1. A Property Standards Committee shall be established which shall be composed
of three (3) persons appointed from time to time by the council, each of who shall
be resident ratepayers of the Town of Tillsonburg.
2. Each member of the Committee shall hold office for a term of three (3) years,
provided that the first appointments shall be for one, two and three years
respectively so that the one members term shall expire annually.
3. When a vacancy occurs in the membership of the Committee, the council shall
forthwith fill the vacancy.
4. The members of the Committee shall elect one of themselves as chairman, and
when the chairman is absent, the Committee may appoint another member as
acting chairman. Any member of the Committee may administer oaths.
5. The members of the Committee shall be paid such compensation as the council
may provide, which shall be recorded by resolution of the council.
6. Secretarial services for the committee shall be provided through the offices of the
Town Clerk.
7. The secretary shall keep on file minutes and records of all applications and the
decisions thereon and of all other official business of the Committee, and
sections 253 and 254 of the Municipal Act, 2001 applies with necessary
modifications to such documents.
8. A majority of the Committee constitutes a quorum and the Committee may adopt
its own rules of procedure but before hearing an appeal shall give notice or direct
that notice be given of such hearing to such persons as the committee considers
should receive such notice.
7.04 PROPERTY STANDARDS OFFICER- DUTIES
1. Duties
It shall be the duty of every Property Standards Officer to administer and enforce
the provisions of this by-law and in the performance of such duty, he/she shall
have all the powers and responsibilities set forth in the Ontario Building Code Act
and the Regulations made pursuant to the said Act.
2. Right of Entry
Subject to paragraph 3 while this by-law is in effect, an Officer and any person
acting under his/her instructions may, at all reasonable times and upon producing
proper identification, enter and inspect any property.
3. Entry into Dwelling
Except under the authority of a search warrant issued under Section 158 of the
Provincial Offences Act, an officer or any person acting under his instructions
shall not enter any room or place actually used as a dwelling without requesting
and obtaining the consent of the occupier, first having informed the occupier that
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the right of entry may be refused and entry made only under the authority of a
search warrant.
4. Orders
An officer who finds that a property does not conform to any of the standards
prescribed in this by-law may make an order,
(a) stating the municipal address or the legal description of such property;
(b) giving reasonable particulars of the repairs to be made or stating that the
site is to be cleared of all buildings, structures, debris or refuse and left in
a graded and leveled condition;
(c) indicating the time for complying with the terms and conditions of the order
and giving notice that, if the repair or clearance is not carried out within
that time, the municipality may carry out the repair or clearance at the
owner's expense; and
(d) indicating the final date for giving notice of appeal from the order.
5. Service and Posting of Order
The order shall be served on the owner of the property and such other persons
affected by it as the officer determines and a copy of the order may be posted on
the property.
6. Registration of Order
The order may be registered in the proper land registry office and, upon such
registration, any person acquiring any interest in the land subsequent to the
registration of the order shall be deemed to have been served with the order on
the day on which the order was served under section 7.04(5) and, when the
requirements of the order have been satisfied, the clerk of the Town shall
forthwith register in the proper land registry office a certificate that such
requirements have been satisfied, which shall operate as a discharge of the
order.
7.05 RECOVERY OF COSTS RELATIVE TO ORDER
Where an owner or Occupant fails to comply with an Order issued under this by-
law within the time stipulated in the Order the Corporation costs of such further
inspections of the Property, and such reports and further notification or
registrations as the Officer may deem appropriate shall be payable to the
Corporation by the Property owner including disbursements and the set fees for
Officer's services as per Schedule 'A5.
7.06 APPEAL TO PROPERTY STANDARDS COMMITTEE
When the owner or occupant upon whom an order has been served is not
satisfied with the terms or conditions of the order, he/she may appeal to the
Property Standards Committee by sending notice of appeal, stating the
owner's reasons for the appeal, by registered mail to the secretary of the
committee within fourteen days after service of the order, and, in the event
that no appeal is taken, the order shall be deemed to have been confirmed.
The Secretary of the Committee shall, upon receipt of the notice of appeal, fix
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an appointment for hearing thereof and within seven days of receipt of the
notice of appeal give notice in writing of the appointment for hearing at least
fourteen days prior to the date fixed therefore to the appellant and to the
Officer who issued the order. An owner who appeals an Order shall pay to
the clerk of the Corporation the fee for the appeal as set out in Schedule 'A' at
the time the appeal is filed.
7.07 DECISION ON APPEAL
Where an appeal has been taken, the Committee shall hear the appeal within
twenty-one days of the date of notice of the appeal and shall have all the
powers and functions of the officer and may confirm the order to demolish or
repair or may modify or quash it or may extend the time for complying with the
order provided that, in the opinion of the Committee, the general intent and
purpose of the by-law and of the official plan are maintained. The Secretary of
the Committee shall give a copy of its written decision to the appellant and the
Officer who issued the order.
1. Appeal to Court
The municipality in which the property is situate or any owner or occupant
or person affected by a decision under section 7.07 may appeal to a judge
of the Superior Court of Justice by notifying the clerk of the Corporation in
writing and by applying to the Ontario Court for an appointment within 14
days after the sending of a copy of the decision. An owner who appeals to
a judge of the Superior Court of Justice shall pay to the clerk of the
Corporation the fee for the appeal as set out in Schedule 'A' at the time
the appeal is filed.
2. Appointment
A judge of the Superior Court of Justice shall appoint, in writing, a time
and place for the hearing of the appeal and may direct in the appointment
the manner in which and upon whom the appointment is to be served.
3. Judges Power
On the appeal, the judge has the same powers and functions as the
committee.
4. Effect of Decision
The order, as deemed to have been confirmed, or as confirmed or modified
by the Committee under paragraph 7.06 or in the event of an appeal to the
judge under section 7.07(1), as confirmed or modified by the judge, shall be
final and binding upon the owner and occupant who shall make the repair
or effect the demolition within the time and in the manner specified within
the order.
5. Certificate of Compliance
Following the inspection of a property, the Officer may, or on the request of
the owner shall, issue to the owner a certificate of compliance if, in his
opinion, the property is in compliance with the standards of this by-law.
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The fee payable for a certificate of compliance issued at the request of the
owner shall be as set out in Schedule 'A' to this by-law.
6. Municipal Lein
The fees and charges payable to the corporation pursuant to sections
7.04(4), 7.05, 7.06 and 7.07(6) of this By-law shall be a lien on the Property
and shall be deemed to be municipal real property taxes and may be
added by the clerk to the collector's roll and be collected in the same
manner and with the same priorities as municipal real property taxes.
PART 8 - EMERGENCY POWERS
8.01 EMERGENCY ORDERS
If, upon inspection of a building, an officer is satisfied that a building poses an
immediate danger to the health or safety of any person, the Chief Building
Official may make an order containing particulars of the dangerous conditions
and requiring remedial repairs or other work to be carried out forthwith to
terminate the danger.
8.02 SERVICE
The order shall be served on the owner of the property and each person
apparently in possession of the building and such other persons affected
thereby as the Chief Building Official determines and a copy shall be posted
on the building.
8.03 EMERGENCY POWERS
1. After making an order under section 8.01, the Chief Building Official may,
either before or after the order is served, take any measures necessary to
terminate the danger, and, for this purpose, the Chief Building Official, an
officer and their agents may at any time enter upon the land and into the
building in respect of which the order was made without a warrant.
2. The officer, the municipality or anyone acting on behalf of the municipality
is not liable to compensate the owner, occupant or any other person by
reason of anything done by or on behalf of the Chief Building Official or an
officer in the reasonable exercise of his or her powers under section
8.03. If the order was not served before measures were taken to terminate
the danger, the officer shall serve copies of the order in accordance with
section 8.02 as soon as practicable after the measures have been taken,
and each copy of the order shall have attached to it a statement by theofficer describing the measures taken by the municipality and providing
details of the amount expended in taking the measures.
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8.04 SERVICE OF STATEMENT
If the order was served before the measures were taken, the officer shall
serve a copy of the statement mentioned in section 8.02 in accordance with
section 8.02 as soon as practicable after the measures have been taken.
8.05 APPLICATION TO COURT
As soon as practicable after the requirements of sections 8.02 and 8.04 have
been complied with, the Chief Building Official shall apply to a judge of the
Ontario Court (General Division) for an order confirming the order made
under section 8.01 and the judge shall hold a hearing for that purpose.
8.06 POWERS OF JUDGE
The judge in disposing of an application under section 8.05 shall,
(a) confirm, modify or rescind the order; and
(b) determine whether the amount spent on measures to terminate the danger
may be recovered in whole, in part or not at all.
8.07 ORDER FINAL
The disposition under section 8.06 is final.
8.10 MUNICIPAL LIEN
The amount determined by the judge to be recoverable shall be a lien on the
land and shall be deemed to be municipal real property taxes and may be
added by the clerk to the collector's roll and collected in the same manner and
with the same priorities as municipal real property taxes.
PART 9 - OFFENCES
9.01 FINES
Any person who fails to comply with an order under the Building Code Act is
guilty of an offence and upon conviction shall be liable to a fine of not more
than $50,000 for a first offence and to a fine of not more than $100,000 for a
subsequent offence. If a corporation is convicted of an offence, the maximum
penalty that may be imposed upon the corporation is $100,000, for a first
offence and $200,000, for a subsequent offence.
PART 10 - REPEAL AND EFFECTIVE DATE
11.01 REPEAL AND EFFECTIVE DATE
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1. Town of Tillsonburg By-Laws 2705 and 2806 are hereby repealed.
2. This by-law comes into force on the date of passing.
PART 11 -SCHEDULES
13.01 SCHEDULES
The attached Schedule "A" form part of this By-law.
READ A FIRST TIME AND SECOND TIME THIS 9th day of July, 2012.
READ A THIRD AND FINAL TIME AND PASSED this 13th day of August, 2012.
Clerk - Donna Wilson
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SCHEDULE 'A' - FEES - TO BY-LAW 3638
Fee Schedule for Issuance of Certificate of Compliance
Category Cost
- Residential $ 100.00 per unit.
- Commercial $ 100.00 per unit.
- industrial/Institutional $25.00 per 92.9 sq. metres (1000 sq.ft.) of building
area - $200 minimum.
- Vacant and/or Derelict Property $ 100.00 ea.
Fee for Appeals
Appeals to Order issued under 15.3(1) of the Building Code Act
- Property Standards Committee $ 150.00
- Superior Court Judge $ 300.00
Officer Fees
Chief Building Official $ 55.00/hr
Deputy Chief Building Official $ 40.00/hr
Property Standards Officer $ 35.00/hr
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The Corporation of the Town of Tillsonburg
TILLSONBURG RECREATION, CULTURE & PARKS 45 Hardy Avenue, Tillsonburg, ON N4G 3W9 Tel: (519) 688-9011 Fax: (519) 842-4120 Web: http://www.tillsonburg.ca
MEMO
TO: Council
FROM: Rick Cox, Director of Recreation, Culture & Parks
DATE: 2015-Oct-16
RE: Wayward Ball Barrier Decision Ramifications ATTACHMENT: RCP 15-44 – Soccer Park Wayward Ball Fence Procurement Update
Summary: Council gave direction on September 28 to bury the hydro this fall, and to retain the $16,188 financial contribution from Performance Communities Realty Inc. (PCRI). The resolution
authorizing the procurement of this work lost on a tie vote on October 13. Staff require direction
and authorization from Council with respect to implementing the wayward ball barrier.
Background: At the Council meeting of May 11, Council directed staff to meet with the Soccer Club and the
Glendale West developer to come to a mutually agreeable solution to the wayward ball issue.
The meeting took place and a consensus was reached on the elements of a barrier adjacent to the
property line that included burying the overhead hydro and installing a 6’ chain link fence and a 14’ mesh barrier placed seasonally, and a row of cedars on the housing side of the chain link.
At the Council meeting of September 28, 2015, Council passed the following resolution:
THAT Council receives report RCP 15-38 – Soccer Park Wayward Ball Fence Procurement;
AND THAT Council approve the budgeted $50,000 to be used in burying the Hydro cable
and related expenses in 2015; AND THAT Council retain the $16,188 contribution towards the fence received from
Performance Communities Realty Incorporated for the fencing budget in 2016. This resolution did not authorize the award of contract to execute the hydro work, so a
subsequent recommendation was put forward by staff at the October 13 Council meeting.
At the Council meeting of October 13, the attached report including a recommendation for the following resolution was presented:
THAT Council receives report RCP 15-44 – Soccer Park Wayward Ball Fence Procurement Update for information;
AND THAT Council awards the supply and installation of a galvanized fence and seasonal
mesh system at the Soccer Park to Simpson’s Fence (London) at their tendered price of $51,093.87 net of applicable taxes;
AND THAT Council awards the contract to bury the overhead hydro line on the Soccer Park property to Tillsonburg Hydro Inc. at their tendered price of $30,278.69 net of applicable
taxes;
AND THAT Council authorizes THI to install a load break switch as required by the Electrical Safety Authority at a cost not to exceed $15,000;
138
The Corporation of the Town of Tillsonburg
TILLSONBURG RECREATION, CULTURE & PARKS 45 Hardy Avenue, Tillsonburg, ON N4G 3W9 Tel: (519) 688-9011 Fax: (519) 842-4120 Web: http://www.tillsonburg.ca
AND THAT the $101,372.56 combined cost for the wayward ball barrier and associated expenses is funded using the $16,189 from Performance Communities Realty Inc,
$50,000 from reserves committed in the 2015 budget, and a further $35,184.56 from
reserves that will be replenished from a revenue source subject to 2016 budget approval. The resolution lost on a tie vote. As a result, staff are unable to comply with the direction from
the previous resolution. Without a formal award of contract, the hydro work cannot proceed.
The resolution that lost on Oct 13 also included the authorization to install the chain link fence in
2015 and the award of a contract to do that work. This change in the work schedule established by the Oct 13 resolution was brought forward at the request of PCRI.
PCRI has indicated that if the chain link is not going to be in place before the end of 2015 PCRI
will have no choice but to install a 6’ board privacy fence as per their original plan.
If Council were to reconsider and then approve the lost motion at their meeting of October 26, it is still possible for the work to take place prior to weather shut-down. If the reconsideration and
approval of tenders does not take place, then the following issues can be anticipated:
• Both hydro and fence installation must be re-tendered;
• Due to the delay in order for the procurement process to be repeated, no work will be able to be done before the weather shut-down;
• Spring installation may cause more damage to the turf and surrounding areas than a fall
installation;
• Vendors who participated in the previous procurement may not be willing to re-tender,
and/or may not resubmit at the same price;
• The overall cost to the Town for the work will likely increase.
Clerk Wilson provides the following information regarding motions of reconsideration:
A motion to reconsider can only be made by a member who voted on the successful side of the
motion it wishes to reconsider. The purpose to reconsidering a vote is to allow an organization
to correct a hasty, ill-advised decision or to correct an action done in error. It can also be necessary if new information on a matter has been provided or the information has changed since the matter was put to a vote, therefore the matter is reconsidered based on the additional
or changed information.
If the motion to reconsider is defeated, then council has decided not to reconsider the previous decision. If it is adopted then this temporarily nullifies the previous decision and places the matter back before council at the point prior to taking the vote on the original motion. The
matter may be debated and the motion may be amended. Once the motion to reconsider has been
put forward and the motion receives a second, then the Chair may bring it up at the time the
motion is brought forward or at a later time during the meeting, which provides some notice to the members, but the motion must be dealt with prior to concluding the meeting, or it will be lost.
If you have any questions on reconsidering motions, please contact the Clerk.
139
The Corporation of the Town of Tillsonburg
TILLSONBURG RECREATION, CULTURE & PARKS 45 Hardy Avenue, Tillsonburg, ON N4G 3W9 Tel: (519) 688-9011 Fax: (519) 842-4120 Web: http://www.tillsonburg.ca
Mr. Hayhoe, President of PCRI has committed to being in attendance at the Council meeting of
October 26 to answer any questions that might arise relating to the PCRI perspective on the work
schedule, the negotiated solution to the wayward balls, and the financial contribution from PCRI.
Respectfully submitted,
Rick Cox
Director of Recreation, Culture & Parks
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RCP 15-44 – Soccer Park Wayward Ball Fence Procurement update.docx 1/3
STAFF REPORT
RECREATION, CULTURE & PARKS
Title: Soccer Park Wayward Ball Fence Procurement Update
Report No.: RCP 15-44
Author: RICK COX
Meeting Type: COUNCIL
Council/Committee
Date:
OCTOBER 13, 2015
Attachments: • Email From Performance Communities Realty Inc.
RECOMMENDATION
THAT Council receives report RCP 15-44 – Soccer Park Wayward Ball Fence
Procurement Update for information;
AND THAT Council awards the supply and installation of a galvanized fence and
seasonal mesh system at the Soccer Park to Simpson’s Fence (London) at their
tendered price of $51,093.87 net of applicable taxes;
AND THAT Council awards the contract to bury the overhead hydro line on the
Soccer Park property to Tillsonburg Hydro Inc. at their tendered price of
$30,278.69 net of applicable taxes;
AND THAT Council authorizes THI to install a load break switch as required by the
Electrical Safety Authority at a cost not to exceed $15,000;
AND THAT the $101,372.56 combined cost for the wayward ball barrier and
associated expenses is funded using the $16,189 from Performance Communities
Realty Inc, $50,000 from reserves committed in the 2015 budget, and a further
$35,184.56 from reserves that will be replenished from taxation in the 2016 capital
budget.
EXECUTIVE SUMMARY
At their meeting of September 28, 2015, Council directed that the hydro work
required for the wayward ball barrier be done in 2015 and the fence be installed in
2016. The resolution did not award the contracts to the recommended vendors.
Performance Communities Realty Inc. (PCRI) has requested that both the hydro
work and fence installation be done in 2015. This report requests authorization to
award the work and to accommodate the timing requested by PCRI.
BACKGROUND
The direction of Council to implement the ‘Made in Tillsonburg’ solution for
addressing the wayward balls from the Soccer Club included direction to bury the
hydro in 2015 and to defer the installation of the galvanized fence and seasonal
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RCP 15-44 – Soccer Park Wayward Ball Fence Procurement update.docx 2/3
mesh until 2016. This timing is of concern to PCRI management, which has
requested that the galvanized fence portion of the work also be completed in 2015.
Chain Link and Mesh
In July, staff issued RFP 15-12 to secure competitive pricing on the chain link and
mesh. Eight vendors attended the mandatory site meeting. The RFP closed on
August 20, 2015 and two bids were received.
Vendor Bid Status Bid Price (net tax incl.)
CSL Group Ltd Fully compliant $92,601.60
Simpson’s Fence Fully compliant $51,093.87
Both vendors submitted compliant bids to supply and install the chain link and
mesh. Staff recommends awarding the contract to Simpson’s Fence as the lowest
compliant bid. Staff will work with the chosen vendor to install the chain link and
masts for the mesh this fall. The soccer season will be over by the time the work is
done, so the seasonal mesh will be installed for the first time in the spring of 2016.
Burying the Hydro Service
Working with an outside consultant, RCP staff developed and issued a Tender to
secure competitive pricing on the hydro service work. 1 vendor attended the
optional site meeting. The Tender closed on September 3, 2015 and 3 bids were
received.
Vendor Bid Status Bid Price (net tax incl.)
Ascent Complete $60,496.32
Pachecos Agreement to Bond
not provided $66,123.65
Tillsonburg Hydro Inc. Agreement to Bond
not provided $30,278.69
The recommendation from the consultant is “to award the work to Tillsonburg
Hydro Inc. (THI) based on the stipulated cost and schedule.” In addition to this
cost, an additional $20,000 is required to pay for the consultant, to pay for the
Electrical Safety Authority (ESA) approvals, and to pay for a load break switch that
the ESA has deemed necessary to meet code requirements.
CONSULTATION/COMMUNICATION
Extensive consultation with representatives from PRCI and TMSC was required to
arrive at a solution that all were agreeable to, pending confirmation of cost. An
outside consultant was engaged to develop the specification for the hydro work and
to evaluate the bids.
FINANCIAL IMPACT
The combined cost of the fence, mesh and hydro work is 101,372.56.
The approved budget for 2015 includes a contribution to reserves of $50,000 for
the soccer fence, funded from taxation. PCRI has contributed $16,188 to the cost of
the barrier fence as part of the Subdivision Agreement. This leaves a shortfall of
Chain link & mesh 51,093.87$
Burying the hydro 30,278.69$
Load break switch 15,000.00$
Consulting fees 3,750.00$
ESA fees 1,250.00$
101,372.56$
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RCP 15-44 – Soccer Park Wayward Ball Fence Procurement update.docx 3/3
$35,184.56 which Council has directed be included in the 2016 Capital budget. In
order to fund the work in 2015, the $35,184,56 will need to be drawn from
reserves in 2015 and replenished from taxation in the 2016 Capital budget.
There will be an annual cost to hang the mesh in the spring and retract it in
the fall. This cost is estimated at $3,000 per year.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
143
=
Attendance: Henry Atkinson, Euclid Benoit, Valerie Durston, Geoffrey Lee, Rick Lee, John
Prno, Donna Scanlan, Jeremy Stockmans, Chris Rosehart,
Staff: Cephas Panschow, Annette Murray
Regrets: Andre Brisson, Mel Getty, Richard Van Maele
1. Call to Order
The meeting was called to order by Chair Benoit at 7:02 pm. John Prno acted as Secretary
for the meeting.
2. Adoption of Agenda
Moved By: Henry Atkinson Seconded By: Jeremy Stockmans
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of September 10, 2015, be
adopted.
Carried
3. Disclosure of Pecuniary Interest
None Declared
4. Approval of previous minutes
Moved By: Jeremy Stockmans Seconded By: Rick Lee
Proposed Resolution
THAT the minutes for the July 21, 2015 meeting be approved.
Carried
5. Presentations and Deputations
None
6. General Business and Reports
6.1 Airport Master Plan
The Corporation of the Town of Tillsonburg
Airport Advisory Committee
10/09/2015
7:00 pm
Tillsonburg Regional Airport Boardroom
244411 Airport Rd.,
South-West Oxford
Minutes
144
Committee Meeting – Minutes - 2 -
6.1.1 Follow-up on Council Meeting
The Chair thanked everyone who turned out for the meeting and acknowledged the good
response from Council. No timeline suggested by Council for next steps.
6.1.2 Stakeholder Consultation
Discussion ensued over the stakeholder consultation process. Staff is to arrange an
easel board presentation which will be used during a one night open house to be
scheduled during the next four weeks, then left up for other tenants to view and
comment on. The open house will be advertised in both the Tillsonburg News and
Focus to attract maximum attention. Committee members will be invited to attend the
Open House, and all comments will be compiled for the committee to review after the
fact.
6.1.3 Lands Slated to be Sold
Jeremy Stockmans requested clarification of which airport lands are available for sale.
Cephus Panschow explained that approximately 240 acres of the airport property are
designated “Operational Zone” by Transport Canada, and cannot be sold. Discussion
ensued on potential runway and taxiway changes, and the impact on future
development. As a result, the question was asked whether more land should be
included in the Operational Zone to address current and future operational needs. Staff
will circulate a map showing the “Excess” land on the airport property for additional
discussion at the next meeting
6.1.4 Proposed Hanger Development
Discussion took place regarding available hanger lots, present hydro limitations, future
expansion possibilities and payback periods for any development costs incurred.
Cephus Panschow advised that Tillsonburg Hydro is currently reviewing options to
address the present hydro limitations, and will bring back additional information at a
future meeting.
6.1.5 Taxiway Resurfacing Project Update
A partial taxiway resurfacing project was approved by Council in 2014, but not
completed due to other priorities. The funds were carried forward and Staff are returning
to Council next week to seek approval of a revised plan for completion this year. The
revised plan includes a cost-sharing partnership with CHAA to repave part of their apron.
Repaving of the balance of the taxiway will require culvert reworking before the
additional work can be completed, likely in 2016.
145
Committee Meeting – Minutes - 3 -
6.2 Airport Tenant (Good Neighbour) Policy
6.2.1 Tenant Feedback and Next Steps
Tenant feedback was limited to comments like “what did I do wrong?” and “why duplicate
CARS?” As tenants are not following CARS, an alternate approach is necessary. The
policy needs to be revised to eliminate the enforcement clause, with changes advising
that reports can be made to Transport Canada identifying safety concerns. The
committee agreed to change the policy name to the “Airport Use (Good Neighbour)
Policy”. Final changes will be made and circulated to the committee for review prior to
distribution to tenants.
7. Correspondence
None
8. Other Business
None
9. Next meeting
Due to budget timing, the next meeting date will be expedited to 7:00 pm, Thursday,
October 8, 2015. Only two agenda items are planned: 1) Airport Capital Budget Review;
and 2) Review of the Excess Lands Map.
10. Adjournment
Moved By: Jeremy Stockmans
Proposed Resolution
THAT the September 10, 2015 meeting be adjourned at 8:40 pm.
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TOWN OF TILLSONBURG DEVELOPMENT
COMMITTEE
MINUTES
DATE: Wednesday, September 9, 2015 TIME: 7:30 AM
LOCATION: 10 Lisgar Ave – Board Room, Customer Service Centre
Committee Members in Attendance: Mike Bossy, Lisa Gilvesy, Councillor Jim
Hayes, Kirby Heckford, Lindsay Morgan, Scott McLean, Mayor Stephen Molnar (Departed
at 8:50 AM), Ashton Nembhard, Randy Thornton, Cedric Tomico (Arrived 7:49 AM), John
Veldman (Departed 8:13 AM)
Staff Present: David Calder (Departed at 8:50 AM), Cephas Panschow
Regrets: Andrew Burns, Jesse Goossens, Steve Spanjers,
1) Call to Order
Meeting was called to order at 7:32 AM.
2) Adoption of Agenda
Addition of Proposed Trail System Expansion added as item 8 (a)
L. Gilvesy – 1st
R. Thornton – 2nd
“Carried”
3) Disclosure of Pecuniary Interest
None
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca
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4) Adoption of Minutes of May 12, 2015
K. Heckford – 1st
L. Gilvesy – 2nd
“That the Minutes of August 11, 2015 be approved.”
“Carried”
5) Business Arising from the Minutes:
253 Broadway – A complete application has been received by the Town and circulated for
comments, which are due by September 16, 2015. The ground floor will comprise
commercial space, while the remainder of the building will contain 20 residential
apartment units. Construction will start once/if approvals are secured.
6) Standing Items
a) Community Strategic Plan
A public Town Hall session is being planned for this fall with the purpose of updating the
community on action to date as well as solicit feedback.
b) Post-Secondary Education
Further to the draft analysis provided at the last meeting, staff has circulated the survey
to agricultural contacts through SCOR as well as the Town’s internal distribution list. If
having trouble securing responses from agricultural producers, consider asking
accountants and commercial bankers to complete on behalf of their agricultural clients.
The final report will be brought forward at the next meeting.
Suggestion to consider a repurposed Lion’s Den room at the Community Centre for a
publically available training room. Also, being considered through the New Town Hall Task
Force.
c) Tillsonburg Hydro Inc
Meetings were held at the recent AMO Conference and Tillsonburg’s concerns with were
well received with recognition of the barriers Tillsonburg faces with respect to future
demand and implementing Conservation Demand Management (CDM) programs.
D. Calder to circulate presentation and letter provided to minister.
Highway 3 Business Park development issue was also brought forward at AMO and the
Town now has a direct conduit through the Minister of Transportation.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca
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7) New Business
a) Review of Draft Community Improvement Plan
Planner reviewed the draft elements of the Financial Incentive Programs. The
document was requested to be as comprehensive as possible to start with the one
exception being for Development Charge rebates, which were removed from this
document as applicability was not clear in the previous program and rebates would
impact the Town/County’s ability to invest in needed infrastructure. Also, as
Town’s portion of the development charge is relatively small, the impact of a
rebate of the Town’s portion would be lessened.
It was confirmed that there has been no consideration so far regarding a change in
the boundaries. Suggestion to make the entire Town subject to the program and
restrict applicability to industrial, commercial and multi-residential uses through
zoning.
Some concern about impact of development charges on multi-use residential as
per one example given, these charges were approaching $100,000 for a $500,000
investment. Is this competitive in the marketplace?
Plan is to finalize internally and then circulate to the Ontario government by the
end of September with a final version being brought back to Council in October.
Planning to circulate map of existing or potential brownfield sites.
8) Economic Development Update
a) Trail Expansion
A.Nembhard provided overview of proposed trail expansion between Tillsonburg and
Springford and Tillsonburg and Delhi. There are economic and tourism benefits associated
with trails and committee may want to consider supporting this expansion.
An update was provided that Norwich had reconsidered their commitment and had voted
to not partner with the County and Town.
The total cost of the trail extension is an estimated $870,000, with $510,000 in funding
being secured in the form of grants from the Trans Canada Trail and Pan Am Games
Legacy Funding of $310,000 and $200,000 respectively. Budgeting maintenance cost of
$2,000 per kilometer or $45,000/year.
No further action required.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca
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9) Liaison Updates
b) Departmental Reports
None.
c) Tillsonburg District Chamber of Commerce
No update.
d) Downtown Business Improvement Association
Two façade applications have been approved (Pedlar’s Quay, Sunnyside Kitchens)
for grant funding under the Façade Improvement Program. Prior to approvals there
was $73,000 in funding available and with these approvals factored in there is
$53,000 remaining.
Christmas Crawl is the next promotion planned for Friday, December 4. Santa
Claus parade is planned for November 21, 2015.
e) Tillsonburg District Real Estate Board
Market has been strong in July and August.
f) Physician Recruitment/Oxford Physician Recruitment
Committee for county has been established as the region needs an estimated 26
physicians. www.PracticeinOxford.ca will be available shortly and is tied into
www.WorkinOxford.ca and Tourism Oxford so provides a comprehensive selling
presence online.
9) Roundtable
J. Veldman - Request to discuss the opportunity for a future Town Hall
facility to be multi-use at a future meeting.
A.Nembard – Requested an overview of Town budget process as part of
Economic Development budget update in the future.
L. Gilvesy indicated that they are now a fibre customer through the
RapidFibre/PacketWorks service.
Staff advised that, as recommended by this committee, an online targeted
marketing campaign had been initiated for the residential attraction/Discover
Tillsonburg and should be active shortly.
10) Date of Next meeting – Poll Committee on either October 6 or 14
11) Adjournment
K. Heckford moved that the meeting be adjourned at 9:13 AM.
CORPORATE OFFICE
200 Broadway, Tillsonburg, Ontario, N4G 5A7, Telephone # (519) 842-6428, Fax # (519) 842-9431 Web: www.tillsonburg.ca
150
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - September 2, 2015
(as approved at the Board of Directors Meeting held October 7, 2015)
Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,
Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten,
Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, J. Miller, and D.
McLachlan
Regrets: C. Grice, T. Southwick
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, September 2nd,
2015 in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
The Board requested an update on the spread of Beech Bark Disease in the area. To be
discussed under New Business as item (e).
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
There were no questions or comments concerning the minutes.
MOTION A-102/15 moved: N. Haydt seconded: R. Geysens
THAT the minutes of the LPRCA Board of Directors Regular Meeting held August 5th,
2015 be adopted as circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
None
151
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
CORRESPONDENCE
None
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Staff approved 12 applications since the last meeting in August: LPRCA-89/15,
LPRCA-90/15, LPRCA-91/15, LPRCA-92/15, LPRCA-93/15, LPRCA-94/15, LPRCA-
95/15, LPRCA-100/15, LPRCA-101/15, LPRCA-102/15, LPRCA-103/15 and
LPRCA-104/15. Further detail was provided on LP-93/15 and LP-103/15. Staff
explained that names are not used in the reports due to privacy laws.
MOTION A-103/15 moved: J. Scholten seconded: N. Haydt
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report as information.
CARRIED
b) New Applications
The Planning Department sought approval for six applications. LPRCA-111/15 should
read Cedar Street. No further questions or comments.
MOTION A-104/15 moved: R. Geysens seconded: N. Haydt
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-105/15 LPRCA-107/15 LPRCA-109/15
LPRCA-106/15 LPRCA-108/15 LPRCA-111/15
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
152
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
NEW BUSINESS
a) CALENDAR REVIEW
Current statistics indicate that the parks will be busy over the Labour Day Weekend.
Deer Creek closes Monday September 7th at 2pm. Scheduled events for Backus this
month are the War of 1812 Re-enactment the weekend of September 12th, the
Memorial Forest Dedication September 20th and the Mountain Man Rendezvous the
weekend of September 26th. The Haldimand Children’s Water Festival at Tequanyah
Conservation Area is scheduled for September 22nd and 23rd but may be deferred if the
teachers’ contract is not ratified.
MOTION A-105/15 moved: J. Scholten seconded: R. Geysens
THAT the September Calendar of Events Report be received as information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM participated in a number of meetings to discuss potential funding for
campground infrastructure upgrades. He has also confirmed appearances at all
watershed municipalities, excepting Malahide, to discuss the Conservation Authorities
Act Review. All of those meetings are scheduled to take place prior to the October 18th
comment review deadline. Further details were provided regarding the upcoming War
of 1812 activities and it was noted that the Backus Blue Grass event was very well
attended.
MOTION A-106/15 moved: N. Haydt seconded: J. Scholten
THAT the LPRCA Board of Directors receives the General Manager’s Report for August
2015 as information.
CARRIED
c) 2015 BIENNIAL TOUR UPDATE
With the 2015 Biennial Tour just weeks away, registration is complete. The GM and the
Chair have been registered and will also be contributing at the Opening and Closing
Receptions. Various staff have been recruited to provide presentations during the tour
and act as guides. .
MOTION A-107/15 moved: R. Geysens seconded: J Scholten
THAT the Biennial Tour Update Report be received as information.
CARRIED
153
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
d) A.D. LATORNELL CONFERENCE REGISTRATION
The Latornell Conference provides an early bird rate of $660 per person if booked prior
to October 13th, at which time the rate rises to $840. The Chair is unavailable to attend.
MOTION A-108/15 moved: D Brunton seconded: J. Scholten
THAT LPRCA Board of Directors approves the attendance of the General Manager,
Dave Beres and Robert Chambers for the 22nd Annual A.D. Latornell Conference.
CARRIED
e) BEECH BARK DISEASE
Staff noted that Beech Bark Disease was first introduced to the eastern United States in
the 1940’s from Europe. There are two fungi responsible in the process of the disease.
Signs of the disease include a white, waxy coating and later will show signs of bleeding.
The disease causes severe cankering, deformation of the stem and eventually tree
mortality. There is currently no legislation in Canada regarding the handling of Beech
Bark Disease.
MOTION A-109/15 moved: D. Brunton seconded: N. Haydt
THAT the LPRCA Board of Directors receives the verbal update regarding Beech Tree
Disease as information.
CARRIED
MOTION A-110/15 moved: R Geysens seconded: J. Scholten
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
personal matters about an identifiable individual, including Conservation
Authority employees;
a proposed or pending acquisition or disposition of land by the Conservation
Authority.
CARRIED
MOTION A-111/15 moved: D. J. Scholten seconded: R Geysens
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
154
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
MOTION A-112/15 moved: D. Hayes seconded: L. Bartlett
THAT the LPRCA Board of Directors approves the GM’s proposed course of action
regarding a confidential personnel matter as presented at the regular meeting of
September 2nd, 2015;
AND THAT the recommendations contained within be adopted.
CARRIED
MOTION A-113/15 moved: L Bartlett seconded: R. Chambers
THAT the LPRCA Board of Directors receives the GM’s verbal update regarding a
property matter.
CARRIED
The Chair adjourned the meeting at 7:25pm.
_____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
155
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 3958
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 26th
day of October, 2015
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1.All actions of the Council of The Corporation of the Town of Tillsonburg at its regular
meeting held on October 26, 2015, with respect to every report, motion, by-law, or other
action passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2.The Mayor and Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3.The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4.This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 26TH DAY OF OCTOBER, 2015.
READ A THIRD AND FINAL TIME AND PASSED THIS 26TH DAY OF OCTOBER, 2015.
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Mayor – Stephen Molnar
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Town Clerk – Donna Wilson
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