Reg160329 Council=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Donna Wilson, Town Clerk Darrell Eddington, Director of Finance
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Park Services Tricia Smith, Deputy Clerk
1.Call to Order
The meeting was called to order at 6:00 p.m.
2.Closed Session
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Resolution #1
THAT Council move into Closed Session to consider:
1.Matters relating to litigation or potential litigation, including matters before administrative
tribunals, affecting the Town (Brock Street); (IT);
2.Personal matters about an identifiable individual, including municipal or local board
employees (Resource Plan);
3.A proposed or pending acquisition or disposition of land by the municipality or local
board (TVDSB).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, March 29, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, March 29, 2016 - 2 -
3. Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
Resolution #2
THAT the Agenda as prepared for the Council meeting of Tuesday, March 29, 2016, be
adopted.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
Councillor Adam previously declared a pecuniary interest relating to item 7.3 on the
Agenda - Community Transportation Pilot Project due to employment with Stonebridge
Tillsonburg.
Councillor Adam has since left the organization and no longer has a pecuniary interest in
this matter.
There were no other disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 14, 2016
Minutes, March 14, 2016
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
Resolution #3
THAT the Minutes of the Council Meeting of March 14, 2016, be approved.
Carried
7. Delegations and Presentations
7.1. Volunteer Achievement Award Presentation
Presented To: Peter Beechey
Julie Dawley
7.2. Canadian Cancer Society - Ride & Stride
Delegation By: Lindsay Morgan-Jacko
Council Meeting Minutes, March 29, 2016 - 3 -
Delegation Request
The Tillsonburg Canadian Cancer Society 47th Annual Ride ‘n’ Stride event will be held
on April 24, 2016 from 1 p.m. to 3 p.m., starting at the Community Centre on Hardy
Avenue.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Resolution #4
THAT Council receives the delegation regarding the Canadian Cancer Society 47th
Annual Ride 'n' Stride event, as information.
Carried
7.3. Transportation Pilot Program Update
Presented By: John Preston
Presentation
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
The official launch of the T:GO Call-n-Ride Program will be held on Monday, April 4,
2016 at the Livingston Centre between 10 a.m. to 11 a.m.
The Transportation Pilot Steering Committee will review options for the T:GO bus when
the pilot program ends in March, 2017.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Resolution #5
THAT Council receives the Transportation Pilot Project Update presentation, as
information.
Carried
Council Meeting Minutes, March 29, 2016 - 4 -
8. Public Meetings
8.1. Applications for Official Plan Amendment and Zone Change - OP 16-01-7 & ZN 7-16-
01- Tilldent Holdings, 584 Broadway
CASPO Report 2016-52
Report Mapping
Applicant's Justification
Official Plan Amendment Application Form
Zone Change Application Form
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CASPO 2016-52 for the applications for Official Plan Amendment and
Zone Change.
Opportunity was given for comments and questions.
The Planner indicated that conditions could not be applied to either type of application.
The Council of the County of Oxford will be holding a Public Meeting to consider the
proposed Official Plan amendment on Wednesday, April 13, 2016 at 9:40 a.m. at the
Oxford County Administration Building.
Lisa Gilvesy, Agent for the applicants spoke in favour of the applications.
Ms. Gilvesy indicated that the applicants are seeking a new location to expand their
practice and provide adequate parking.
A Site Plan Application has been submitted.
Dan Shinkelshock, Architect for the applicants also spoke to the applications.
The applicants Dr. Peter Jarycki and Dr. Matthew Jones appeared in support of the
applications.
No member of the public appeared in favour or opposition to the applications.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
Resolution #6
THAT the Council of the Town of Tillsonburg support the application to amend the
Oxford County Official Plan (File No. OP 16-01-7), as submitted by Tilldent Holdings
Inc., for lands located at 584 Broadway, in the Town of Tillsonburg to establish a special
Council Meeting Minutes, March 29, 2016 - 5 -
development policy to permit a medical centre as an additional permitted use on the
Service Commercial designated lands;
AND THAT the Council of the Town of Tillsonburg approve-in-principle the zone change
application submitted by Tilldent Holdings Inc., whereby the lands described as Lot 7,
Plan 1033, Town of Tillsonburg, known municipally as 584 Broadway are to be rezoned
from Service Commercial Zone (SC) to Special Service commercial Zone (SC-sp).
Carried
9. Information Items
9.1. Correspondence, Ministry of Community Safety & Correctional Services
Correspondence
The Fire Chief to provide a Memo to Council on the background information on this
item.
9.2. Correspondence, Town of Ingersoll
Correspondence, Town of Ingersoll
9.3. Correspondence, Big Brothers Big Sisters - 2016 Municipal Grant Correspondence
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
Resolution #7
THAT Council receives items 9.1 to 9.3, as information.
Carried
9.4. MEMORANDUM - OPAL Request for Resolution
MEMO - OPAL - Request for Resolution
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
Resolution #8
WHEREAS the Town of Tillsonburg supports Oxford County’s Sustainability Plan
including the Zero Waste objective by 2025;
AND WHEREAS Tillsonburg stands united with Oxford County in declaring the county
and its municipalities unwilling hosts to garbage from areas beyond their municipal
boundaries;
Council Meeting Minutes, March 29, 2016 - 6 -
AND WHEREAS all local governments need to take responsibility for waste created
within their borders while avoid the exportation of waste to other municipalities;
AND WHEREAS any and all regulations, practices and best available technologies shall
be used to reduce the generation of waste and ultimately to ensure the elimination of the
movement of waste across municipal borders and its resulting impact on the health of
area residents and the environment;
THEREFORE be it resolved That the Town of Tillsonburg endorses the material as
presented by the Oxford People Against Landfill (OPAL) delegation on March 14, 2016;
THAT the Town strongly encourages the Province and other private and public sector
partners to ensure waste generation is minimized and stays within the municipal area
where it is generated, and finally;
AND THAT a copy of this Resolution be forwarded to Premier Kathleen Wynne, Minister
Glen Murray (MOECC), MPP Ernie Hardeman, Southwestern Ontario municipalities, the
County of Oxford, and OPAL.
Carried
10. Mayor
10.1. MYR 16-04, Mayor's Report
MYR 16-04
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
Resolution #9
THAT Council receives Report MYR 16-04, for information.
Carried
11. Reports from Departments
11.1. Clerk’s Office
11.1.1. CL 16-07, Committee Appointments
CL 16-07
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Resolution #10
THAT Council receives Report CL 16-07, Committee Appointments;
Council Meeting Minutes, March 29, 2016 - 7 -
AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification &
Cemetery Advisory Committee;
AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards
Committee;
AND THAT Robert Doerr, Margaret McCrimmon and Peter Staley, be appointed
to the Accessibility Advisory Committee;
AND THAT Brent Hosler, Susie Wray and Craig Cole, be appointed to the Parks
& Recreation Advisory Committee;
AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be brought
forward for Council consideration.
Carried
11.2. Development and Communication Services
11.2.1. DCS 16-10, Branding Implementation
Report DCS 16-10 Branding Implementation
Appendix A - Inventory
Brand Manual
The official launch of the new Town branding will take place at the upcoming
Community Strategic Plan Open House.
A selection of merchandise featuring the new logo will be available for sale at the
Community Complex.
Staff to provide a report on the Terms of Reference for the Cross-Functional
Committee to Council.
Staff to provide a policy to Council on the use of the Town logo.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Resolution #11
THAT Council receives Report DCS 16-10 Branding Implementation;
AND THAT the Brand Manual as attached to this report, be approved as
amended;
AND THAT staff be directed to implement the new Town branding as detailed in
this report including the identification of the CAO as Brand Ambassador;
Council Meeting Minutes, March 29, 2016 - 8 -
AND THAT a cross functional committee to lead the integration of the identified
brand values throughout the corporation be established;
AND THAT any additional funding required for implementation, be brought
forward for consideration as part of the 2017 budget process.
Carried
11.2.2. DCS 16-14, Surplus Lands – 1 Parkside Drive
Report DCS 16-14 Surplus Lands 1 Parkside Drive
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
Resolution #12
THAT Council receives Report DCS 16-14 Surplus Lands – 1 Parkside Drive;
AND THAT the property described as Lot 715L, Plan 500, be declared surplus to
the needs of the Town of Tillsonburg and be sold in accordance with Bylaw 3549
– Sale of Real Property Policy, including suitable advertising.
Carried
11.3. Finance
11.3.1. FIN 16-13, 2015 Remuneration and Expenses
FIN 16-13 2015 Remuneration and Expenses
2015 Council Board remuneration
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
Resolution #13
THAT Council receives Report FIN 16-13 2015 Remuneration and Expenses, for
information.
Carried
11.3.2. FIN 16-16, Town Owned Property Reporting
FIN 16-16 Town Owned Property Reporting
2016 - Facilities summary
Council Meeting Minutes, March 29, 2016 - 9 -
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
Resolution #14
THAT Council receives Report FIN 16-16 Town Owned Property Reporting, as
information.
Carried
11.3.3. FIN 16-15, Banking Services Agreement
FIN 16-15 Banking Services Agreement
By-Law 4003 Banking Services
Schedule A to By Law 4003
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Resolution #15
THAT Council receives Report FIN 16-15 Banking Services Agreement;
AND THAT By-Law 4003, be brought forward for Council consideration.
Carried
12. Staff Information Reports
12.1. RCP 16-08, Tree By-law Revisions Update
RCP 16-08 - Tree By-law Revisions
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
Resolution #16
THAT Council receives Report RCP 16-08 Tree By-law Revisions Update, for
information.
Carried
13. Committee Minutes & Reports
13.1. Minutes, Development Committee
Minutes, February 9, 2016
13.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee
Minutes, February 4, 2016
Council Meeting Minutes, March 29, 2016 - 10 -
13.3. Minutes Parks & Recreation Advisory Committee
PRS Min Feb 1 15
13.4. Minutes, Special Awards Committee
Minutes, February 10, 2016
13.5. Minutes, Town Hall Steering Committee
Minutes, January 7, 2016
Minutes, February 9, 2016
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
Resolution #17
THAT Council receives the Minutes of the Development Committee for February
9, 2016, the Heritage, Beautification & Cemetery Advisory Committee for
February 04, 2016, the Parks & Recreation Advisory Committee for February 01,
2016, the Special Awards Committee for February 10, 2016, and the Town Hall
Steering Committee for January 7, 2016 and February 9, 2016, as information.
Carried
Council directed staff to include the approved Minutes from the Physician
Recruitment Committee on the Council Agenda.
13.6. Minutes, LPRCA
Minutes, February 3, 2016
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
Resolution #18
THAT Council receives the LPRCA Minutes of February 3, 2016, as information.
Carried
14. Notice of Motions
15. By-Laws
By-Laws from the Meeting of Tuesday, March 29, 2016
Council Meeting Minutes, March 29, 2016 - 11 -
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Resolution #19
15.1. THAT By-Law 4001, To regulate the planting, maintenance, protection,
preservation and removal of trees on municipal lands within the Town of
Tillsonburg;
AND THAT By-Law 4003, To authorize an agreement between The
Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for
provision of banking services;
AND THAT By-Law 4004, To amend Schedule A of By-Law 3876 To Define the
Mandate, Membership, and Meeting Procedures for Committees Established by
The Corporation of the Town of Tillsonburg, be read for a first, second and third
and final reading and that the Mayor and the Clerk, be and are hereby authorized
to sign the same, and place the corporate seal thereunto.
Carried
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Resolution #20
15.2. THAT By-Law 4005, To confirm the proceedings of Council at its meeting held
on the 29th day of March, 2016, be read for a first, second and third and final
reading and that the Mayor and the Clerk, be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
16.Items of Public Interest
Council directed staff to circulate notice to the public regarding the revised Tree By-Law.
17. Adjournment
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Council Meeting of Tuesday, March 29, 2016 be adjourned at 8:38 p.m.
Carried
Table of Contents
Agenda 3
Minutes, March 14, 2016
Minutes, March 14, 2016 13
Canadian Cancer Society - Ride & Stride
Delegation Request 23
Applications for Official Plan Amendment and Zone Change- OP
16-01-7 & ZN 7-16-01- Tilldent Holdings, 584 Broadway
CASPO Report 2016-52 26
Report Mapping 32
Applicant's Justification 35
Official Plan Amendment Application Form 46
Zone Change Application Form 51
Correspondence, Ministry of Community Safety & Correctional
Services
Correspondence 55
Correspondence, Town of Ingersoll
Correspondence, Town of Ingersoll 57
MEMORANDUM - OPAL Request for Resolution
MEMO - OPAL - Request for Resolution 58
Correspondence, Big Brothers Big Sisters - 2016 Municipal
Grant
Correspondence 60
MYR 16-04, Mayor's Report
MYR 16-04 62
CL 16-07, Committee Appointments
CL 16-07 64
DCS 16-10 Branding Implementation
Report DCS 16-10 Branding Implementation 72
Appendix A - Inventory 76
Brand Manual 87
DCS 16-14 Surplus Lands – 1 Parkside Drive
Report DCS 16-14 Surplus Lands ? 1 Parkside Drive 132
FIN 16-13 2015 Remuneration and Expenses
FIN 16-13 2015 Remuneration and Expenses 136
2015 Council Board remuneration 138
FIN 16-16 Town Owned Property Reporting
FIN 16-16 Town Owned Property Reporting 139
2016 - Facilities summary 140
FIN 16-15 Banking Services Agreement
FIN 16-15 Banking Services Agreement 152
By-Law 4003 Banking Services 153
Schedule A to By Law 4003 154
RCP 16-08 – Tree By-law Revisions – Update
1
RCP 16-08 - Tree By-law Revisions 160
Minutes, Development Committee
Minutes, February 9, 2016 161
Minutes, Heritage, Beautification & Cemetery Advisory
Committee
Minutes, February 4, 2016 166
Minutes Parks & Recreation Advisory Committee
PRS Min Feb 1 15 168
Minutes, Special Awards Committee
Minutes, February 10, 2016 171
Minutes, Town Hall Steering Committee
Minutes, January 7, 2016 175
Minutes, February 9, 2016 177
Minutes, LPRCA
Minutes, February 3, 2016 181
By-Law 4001, To regulate the planting, maintenance, protection,
preservation and removal of trees on municipal lands within the
Town of Tillsonburg.
By-Law 4001 187
BY-LAW 4003, To authorize an agreement between The
Corporation of the Town of Tillsonburg and the Toronto-
Dominion Bank for provision of banking services.
By-Law 4003 Banking Services 201
Schedule A to By Law 4003 202
By-Law 4004, To amend Schedule A of By-Law 3876
Committee Appointments
By-Law 4004 208
Schedule A 209
By-Law 4005, To confirm the proceedings of Council
By-Law 4005 213
2
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1. Call to Order
2. Closed Session
Moved By: Seconded By:
Proposed Resolution #1
THAT Council move into Closed Session to consider:
1. Matters relating to litigation or potential litigation, including matters before
administrative tribunals, affecting the Town (Brock Street); (IT);
2. Personal matters about an identifiable individual, including municipal or local
board employees (Resource Plan);
3. A proposed or pending acquisition or disposition of land by the municipality or
local board (TVDSB).
3. Adoption of Agenda
Moved By: Seconded By:
Proposed Resolution #2
THAT the Agenda as prepared for the Council meeting of Tuesday, March 29, 2016,
be adopted.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, March 29, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
3
Council Meeting – Agenda - 2 -
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 14, 2016
Minutes, March 14, 2016
Moved By: Seconded By:
Proposed Resolution #3
THAT the Minutes of the Council Meeting of March 14, 2016, be approved.
7. Delegations and Presentations
7.1. Volunteer Achievement Award Presentation
Presented To: Peter Beechey
Julie Dawley
7.2. Canadian Cancer Society - Ride & Stride
Delegation By: Lindsay Morgan-Jacko
Delegation Request
Moved By: Seconded By:
Proposed Resolution #4
THAT Council receives the delegation regarding the Canadian Cancer Society
47th Annual Ride 'n' Stride event, as information.
7.3. Transportation Pilot Program Update
Presented By: John Preston
Presentation
Appendix 2
Appendix 3
Appendix 4
Appendix 5
Appendix 6
4
Council Meeting – Agenda - 3 -
Moved By: Seconded By:
Proposed Resolution #5
THAT Council receives the Transportation Pilot Project Update presentation, as
information.
8. Public Meetings
8.1. Applications for Official Plan Amendment and Zone Change - OP 16-01-7 & ZN
7-16-01- Tilldent Holdings, 584 Broadway
CASPO Report 2016-52
Report Mapping
Applicant's Justification
Official Plan Amendment Application Form
Zone Change Application Form
Moved By: Seconded By:
Proposed Resolution #6
THAT the Council of the Town of Tillsonburg does not support the application to
amend the Oxford County Official Plan (File No. OP 16-01-7), as submitted by
Tilldent Holdings Inc., for lands located at 584 Broadway, in the Town of
Tillsonburg to establish a special development policy to permit a medical centre
as an additional permitted use on the Service Commercial designated lands.
AND THAT the Council of the Town of Tillsonburg does not approve the zone
change application submitted by Tilldent Holdings Inc., whereby the lands
described as Lot 7, Plan 1033, Town of Tillsonburg, known municipally as 584
Broadway are to be rezoned from Service Commercial Zone (SC) to Special
Service commercial Zone (SC-sp).
5
Council Meeting – Agenda - 4 -
9. Information Items
9.1. Correspondence, Ministry of Community Safety & Correctional Services
Correspondence
9.2. Correspondence, Town of Ingersoll
Correspondence, Town of Ingersoll
9.3. Correspondence, Big Brothers Big Sisters - 2016 Municipal Grant
Correspondence
Moved By: Seconded By:
Proposed Resolution #7
THAT Council receives items 9.1 to 9.3, as information.
9.4. MEMORANDUM - OPAL Request for Resolution
MEMO - OPAL - Request for Resolution
Moved By: Seconded By:
Proposed Resolution #8
THAT Council receives the Request for Resolution from OPAL;
AND WHEREAS the Town of Tillsonburg has regularly supported aspects of
Oxford County’s Sustainability Plan including the Zero Waste objective by 2025;
AND WHEREAS Tillsonburg stands united with Oxford County in declaring
themselves unwilling hosts to garbage from areas beyond their municipal
boundaries;
AND WHEREAS all net waste generators shall take responsibility for waste
created within their corporate borders while avoiding the exportation of wastes to
other municipalities;
AND WHEREAS any and all responsible use of regulations, practices and
technologies shall be used to reduce the generation of waste and ultimately to
ensure the elimination of waste across municipal borders to the further impact on
our environment;
6
Council Meeting – Agenda - 5 -
NOW THEREFORE BE IT RESOLVED, THAT The Town of Tillsonburg endorses
the material as presented by the OPAL delegation on March 14, 2016;
AND THAT the Town strongly encourages the Province and other private and
public sector partners to ensure waste generation is minimalized and retained
within the municipal area where it is being created;
AND FINALLY THAT a copy of Resolution be forwarded to OPAL, County of
Oxford, MPP Ernie Hardeman, Premier Kathleen Wynne and Minister Glen
Murray (MOECC).
10. Mayor
10.1. MYR 16-04, Mayor's Report
MYR 16-04
Moved By: Seconded By:
Proposed Resolution #9
THAT Council receives Report MYR 16-04, for information.
11. Reports from Departments
11.1. Clerk’s Office
11.1.1. CL 16-07, Committee Appointments
CL 16-07
Moved By: Seconded By:
Proposed Resolution #10
THAT Council receives Report CL 16-07, Committee Appointments;
AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification
& Cemetery Advisory Committee;
AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards
Committee;
AND THAT ______________, ______________, ________________ be
appointed to the Accessibility Advisory Committee;
7
Council Meeting – Agenda - 6 -
AND THAT ___________________, _______________, _____________
be appointed to the Parks & Recreation Advisory Committee;
AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be
brought forward for Council consideration.
11.2. Development and Communication Services
11.2.1. DCS 16-10, Branding Implementation
Report DCS 16-10 Branding Implementation
Appendix A - Inventory
Brand Manual
Moved By: Seconded By:
Proposed Resolution #11
THAT Council receives Report DCS 16-10 Branding Implementation;
AND THAT the Brand Manual as attached to this report, be approved;
AND THAT staff be directed to implement the new Town branding as
detailed in this report including the establishment of a cross functional
committee to lead the integration of the identified brand values throughout
the corporation;
AND THAT any additional funding required for implementation, be brought
forward for consideration as part of the 2017 budget process.
11.2.2. DCS 16-14, Surplus Lands – 1 Parkside Drive
Report DCS 16-14 Surplus Lands 1 Parkside Drive
Moved By: Seconded By:
Proposed Resolution #12
THAT Council receives Report DCS 16-14 Surplus Lands – 1 Parkside
Drive;
AND THAT the property described as Lot 715L, Plan 500, be declared
surplus to the needs of the Town of Tillsonburg and be sold in accordance
8
Council Meeting – Agenda - 7 -
with Bylaw 3549 – Sale of Real Property Policy, including suitable
advertising.
11.3. Finance
11.3.1. FIN 16-13, 2015 Remuneration and Expenses
FIN 16-13 2015 Remuneration and Expenses
2015 Council Board remuneration
Moved By: Seconded By:
Proposed Resolution #13
THAT Council receives Report FIN 16-13 2015 Remuneration and
Expenses, for information.
11.3.2. FIN 16-16, Town Owned Property Reporting
FIN 16-16 Town Owned Property Reporting
2016 - Facilities summary
Moved By: Seconded By:
Proposed Resolution #14
THAT Council receives Report FIN 16-16 Town Owned Property
Reporting, as information.
11.3.3. FIN 16-15, Banking Services Agreement
FIN 16-15 Banking Services Agreement
By-Law 4003 Banking Services
Schedule A to By Law 4003
Moved By: Seconded By:
Proposed Resolution #15
THAT Council receives Report FIN 16-15 Banking Services Agreement;
AND THAT By-Law 4003, be brought forward for Council consideration.
9
Council Meeting – Agenda - 8 -
12. Staff Information Reports
12.1. RCP 16-08, Tree By-law Revisions Update
RCP 16-08 - Tree By-law Revisions
Moved By: Seconded By:
Proposed Resolution #16
THAT Council receives Report RCP 16-08 Tree By-law Revisions Update,
for information.
13. Committee Minutes & Reports
13.1. Minutes, Development Committee
Minutes, February 9, 2016
13.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee
Minutes, February 4, 2016
13.3. Minutes Parks & Recreation Advisory Committee
PRS Min Feb 1 15
13.4. Minutes, Special Awards Committee
Minutes, February 10, 2016
13.5. Minutes, Town Hall Steering Committee
Minutes, January 7, 2016
Minutes, February 9, 2016
Moved By: Seconded By:
Proposed Resolution #17
THAT Council receives the Minutes of the Development Committee for
February 9, 2016, the Heritage, Beautification & Cemetery Advisory
Committee for February 04, 2016, the Parks & Recreation Advisory
Committee for February 01, 2016, the Special Awards Committee for
February 10, 2016, and the Town Hall Steering Committee for January 7,
2016 and February 9, 2016, as information.
10
Council Meeting – Agenda - 9 -
13.6. Minutes, LPRCA
Minutes, February 3, 2016
Moved By: Seconded By:
Proposed Resolution #18
THAT Council receives the LPRCA Minutes of February 3, 2016, as
information.
14. Notice of Motions
15. By-Laws
By-Laws from the Meeting of Tuesday, March 29, 2016
Moved By: Seconded By:
Proposed Resolution #19
15.1. THAT By-Law 4001, To regulate the planting, maintenance, protection,
preservation and removal of trees on municipal lands within the Town of
Tillsonburg;
AND THAT By-Law 4003, To authorize an agreement between The
Corporation of the Town of Tillsonburg and the Toronto-Dominion Bank for
provision of banking services, Schedule A to By Law 4003;
AND THAT By-Law 4004, To amend Schedule A of By-Law 3876
Committee Appointments, Schedule A, be read for a first, second and third
and final reading and that the Mayor and the Clerk, be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Moved By: Seconded By:
Proposed Resolution #20
15.2. THAT By-Law 4005, To confirm the proceedings of Council at its meeting
held on the 29th day of March, 2016, be read for a first, second and third
and final reading and that the Mayor and the Clerk, be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
11
Council Meeting – Agenda - 10 -
16. Items of Public Interest
17. Adjournment
Moved By: Seconded By:
Proposed Resolution #21
THAT the Council Meeting of Tuesday, March 29, 2016 be adjourned at _____ p.m.
12
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ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Darrell Eddington, Director of Finance Kevin De Leebeeck, Director of Operations
Corey Hill, Parks & Facilities Manager Jeff Smith, Fire Chief Tricia Smith, Deputy Clerk
Regrets:
Donna Wilson, Town Clerk
Rick Cox, Director of Recreation, Culture & Park Services
1.Call to Order
The meeting was called to order at 6:00 p.m.
2.Adoption of Agenda
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, March 14, 2016, be
adopted.
Carried
3.Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, March 14, 2016
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
Minutes
13
Council Meeting Minutes, March 14, 2016 - 2 -
4.Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5.Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of February 25, 2016
Minutes, February 25, 2016
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of February 25, 2016, be approved.
Carried
6.Delegations and Presentations
6.1. Update on GMHL Junior A team in Tillsonburg
Delegation By: Ian A. Ellis
Delegation Request
League announcements will be made next week and posted on the GMHL website.
Mr. Ellis requested permission to use the Town logo on the team website.
Mr. Ellis to follow up with senior management regarding use of the Town logo.
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the delegation regarding an update on the GMHL Junior A Team
in Tillsonburg, as information.
Carried
6.2. The 401 Garbage Chute & Capacity Loading versus Planned Development
Presentation By: Bryan Smith & Howard DeJong, OPAL
Delegation - OPAL
Presentation
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the presentation regarding the 401 Garbage Chute & Capacity
Loading versus Planned Development, as information.
Carried
14
Council Meeting Minutes, March 14, 2016 - 3 -
7. Public Meetings
7.1. Application for Zone Change- Dynamic Fluid Products Inc.- 40 Cedar Street
CASPO Report 2016-51
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report ZN 7-16-02 for the application for Zone Change.
Opportunity was given for comments and questions.
Jake Donnelly of POW Engineering spoke to the application. He noted that the applicant
is satisfied with the conditions in the Planner’s report.
The applicant, John Horvath spoke in favour of the application.
No member of the public appeared in favour or opposition of the application.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council of the Town of Tillsonburg approves the zone change application
submitted on behalf of Dynamic Fluid Products Inc., whereby the lands described as Lot
29, Plan 966, Town of Tillsonburg, municipally known as 40 Cedar Street are to be
rezoned from ‘General Industrial Zone (MG)’ to ‘Special General Industrial Zone (MG-6)’
to permit the construction of an addition with reduced interior side yards width, exterior
side yard width and setback from the centreline of Elm Street.
Carried
8. Information Items
8.1. The 2016 Census is Staffing 35,000 Jobs across Canada - Apply Now
CCR-013-16-EL_Recruitment_bilingual_poster_8 5x11
8.2. 2016 Municipal Property Assessment Corporation Assessment Update
2016 Assessment Update February 16.16_FINAL
A representative from MPAC will be providing a presentation on the changes for the
2016 Assessment Update at a future meeting of Council.
15
Council Meeting Minutes, March 14, 2016 - 4 -
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives items 8.1 and 8.2, as information.
Carried
9. Reports from Departments
9.1. Development and Communication Services
9.1.1. DCS 16-13 Storage Request From Tillsonburg Resource Network
Report DCS 16-13 Storage Request from Tillsonburg Resource Network
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report DCS 16-13, Storage Request From Tillsonburg
Resource Network, as information.
Carried
9.2. Finance
9.2.1. FIN 16-12 2015 Development Charges Annual Statement
FIN 16-12 2015 Development Charges Annual Statement
2015 Reserve Fund statement
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report FIN 16-12 2015, Development Charges Annual
Statement;
AND THAT the Director of Finance be directed to make the Annual Statement
available to the public;
AND THAT the Director of Finance be directed to provide the Annual Statement
to the Minister of Municipal Affairs and Housing on request.
Carried
16
Council Meeting Minutes, March 14, 2016 - 5 -
9.2.2. FIN 16-11 TD Commercial Banking Single Source
FIN 16-11 TD Commercial Banking Pricing
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN 16-11 TD, Commercial Banking Single
Source;
AND THAT Council approves TD Commercial Banking as the Town’s single
source supplier of banking services;
AND THAT Council waive the Procurement Policy.
Carried
9.3. Fire and Emergency Services
9.3.1. FRS 16-03 Fire Dept. Strategic Plan Committee Update
FRS 116-03
Council requested a follow-up report from the Fire Department Strategic Plan
Committee by the end of June, 2016.
Council directed staff to utilize multiple tools to circulate notice of the (3)
vacancies on the committee.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives report FRS 16-03, Fire Dept. Strategic Plan Committee
Update;
AND THAT Council directs the Fire Chief to re-advertise to fill the municipal
business positions on the Strategic Fire Planning Committee.
Carried
17
Council Meeting Minutes, March 14, 2016 - 6 -
9.4. Operations
9.4.1. OPS 16-09 Curbside Christmas Tree Collection Program
OPS 16-09 Curbside Christmas Tree Collection Program
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report OPS 16-09, Curbside Christmas Tree Collection
Program, as information.
Carried
9.4.2. OPS 16-10 Results for Tender RFT2016-001 Trottier Subdivision Reconstruction
– Stage 4
OPS 16-10 Results for Tender RFT2016-001 Trottier Subdivision Reconstruction
- Stage 4
Moved By: Deputy Mayor Seconded By: Councillor Adam
THAT Council receives Report OPS 16-10, Results for Tender RFT2016-001
Trottier Subdivision Reconstruction – Stage 4;
AND THAT Council awards Tender RFT2016-001 to Elgin Construction Limited
of St. Thomas, ON at a cost of $394,614.05 (net HST included), the lowest bid
received satisfying all Tender requirements;
AND THAT Mayor and the Deputy Clerk, be authorized to execute the necessary
documents to award RFT2016-001 to Elgin Construction Limited.
Carried
9.4.3. OPS 16-11 Airport Grass Cutting Cost-Benefit Analysis
OPS 16-11 Airport Grass Cutting Cost-Benefit Analysis
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report OPS 16-11, Airport Grass Cutting Cost-Benefit
Analysis;
AND THAT Council authorizes staff to proceed with the replacement of the 1999
rotary wing mower attachment.
Carried
18
Council Meeting Minutes, March 14, 2016 - 7 -
9.4.4. OPS 16-12 Pedestrian Crossing Accessibility Upgrades on Broadway Street at
the Town Centre Mall Entrance
OPS 16-12 Pedestrian Crossing Accessibility Upgrades on Broadway Street at
the Town Centre Mall Entrance
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report OPS 16-12, Pedestrian Crossing Accessibility
Upgrades on Broadway Street at the Town Centre Mall Entrance;
AND THAT staff be directed to bring forward a subsequent report on how this
project can be financed, possibly through partnerships or grant funding and
completed in 2016.
Carried
9.5. Recreation, Culture & Park Services
9.5.1. RCP 16-06, Tree By-Law Revisions
RCP 16-06
By-Law 4001
Appendix A
Appendix B
Council directed staff to conduct a review of the County of Oxford Tree By-Law
prior to bringing the Tillsonburg Tree By-Law to Council for consideration.
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report RCP 16-06, Tree By-Law Revisions, as
information;
AND THAT a By-Law be brought forward for Council consideration at the March
29, 2016 meeting.
Carried
10. Staff Information Reports
10.1. FIN 16-14 2016 Development Charge Rates
FIN 16-14 April 1, 2016 Development Charge Rates
DC Rates Apr 2016 to Mar 2017
DC_pamphlet_Apr 1-16
19
Council Meeting Minutes, March 14, 2016 - 8 -
Information pamphlets regarding the 2016 Development Charge Rates are
available at the Customer Service Centre and on the Town website.
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives report FIN 16-14, 2016 Development Charge Rates, as
information.
Carried
10.2. RCP 16-07 – Planned Tree Removals – Update
RCP 16-07 - Planned Tree Removals - Update
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report RCP 16-07, Planned Tree Removals Update, as
information.
Carried
11. Notice of Motions
11.1. Notice of Motions for which previous notice was given
Deputy Mayor Beres requested a recorded vote.
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Christmas Tree Collection Program be removed from the 2017
Operations Business Plan.
20
Council Meeting Minutes, March 14, 2016 - 9 -
NAME VOTE IN FAVOUR VOTE AGAINST
Deputy Mayor Beres X
Councillor Adam X
Councillor Esseltine X
Councillor Hayes X
Mayor Molnar X
Councillor Rosehart X
Councillor Stephenson X
The recorded vote reflects the vote is 4 in favour of the Motion and 3 against the Motion.
The motion is "carried"
12. By-Laws
By-Laws from the Meeting of Monday, March 14, 2016
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
12.1. THAT By-Law 4000, Being a By-Law to Amend Zoning By-Law 3295 (ZN 7-16-
02, Dynamic Fluids), be read for a first, second and third and final reading and that
the Mayor and the Deputy Clerk, be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
12.2. THAT By-Law 4002, To confirm the proceedings of Council at its meeting held on
the 14th day of March, 2016, be read for a first, second and third and final reading
and that the Mayor and the Deputy Clerk, be and are hereby authorized to sign
the same, and place the corporate seal thereunto.
Carried
13. Items of Public Interest
Council directed staff to contact the Transportation Pilot Project Steering Committee to
provide an update and presentation at the next meeting of council.
21
Council Meeting Minutes, March 14, 2016 - 10 -
14. Adjournment
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Council Meeting of Monday, March 14, 2016 be adjourned at 8:45 p.m.
Carried
22
23
24
25
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016
To: Mayor and Members of Tillsonburg Council
From: Eric Gilbert, Senior Planner, Community and Strategic Planning
Applications for Official Plan Amendment & Zone Change
OP 16-01-7 & ZN 7-16-01 – Tilldent Holdings Inc.
REPORT HIGHLIGHTS
• The applications for Official Plan amendment and zone change propose to create a special
policy area and rezone the subject property to ‘Special Service Commercial Zone (SC-special)’ to include a medical centre as an additional permitted use on the property.
• The medical centre is proposed to be located within a new medical office building, approximately 298 m2 (3208 ft2) in size.
• Planning staff are recommending that the application not be supported, as it does not maintain the strategic goal of the Official Plan to encourage commercial uses, including
medical centres, to be located in the Central Area of the downtown.
DISCUSSION
Background
OWNER: Tilldent Holdings Limited
155 Allen Street, Tillsonburg ON N4G 5W1
AGENT: Lisa Gilvesy, Jenkins & Gilvesy
P.O. Box 280, Tillsonburg ON N4G 4H5 LOCATION:
The subject property is described as Lot 7, Plan 1033, in the Town of Tillsonburg. The lands
are located on the east side of Broadway, between Devonshire Avenue and North Street East
and are municipally known as 584 Broadway Street.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “T-1” Town of Tillsonburg Service Commercial
Land Use Plan
Page 1 of 6
26
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016 TOWN OF TILLSONBURG ZONING BY-LAW NO.3295:
Existing Zoning: Service Commercial Zone (SC)
Proposed Zoning: Special Service Commercial Zone (SC-21) PROPOSAL:
The purpose of the Applications for Official Plan Amendment and Zone Change is to permit the
redevelopment of the site to accommodate a medical/ dental centre.
The subject property is approximately 2373 m2 (25 543ft2) and contains a vacant commercial
building, which is proposed to be demolished and replaced with a one storey commercial
building with an approximate gross floor area of 298 m2 (3208 ft2).
Surrounding land uses are generally service commercial, fronting on Broadway and Vance
Drive.
Plate 1, Existing Zoning and Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity.
Plate 2, 2015 Air Photo, provides an aerial view of the subject property.
Plate 3, Applicant’s Sketch, shows the location and layout of the proposed medical office
building development.
Application Review
PROVINCIAL POLICY STATEMENT:
The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act,
where a municipality is exercising its authority affecting a planning matter, such decisions “shall
be consistent with” all policy statements issued under the Act.
Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their
vitality and regeneration shall be promoted.
Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: - providing an appropriate mix and range of employment to meet long-term needs;
- providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of
economic activities and ancillary uses and take into account the needs of existing and
future businesses; - planning for, protecting and preserving employment areas for current and future uses;
and
Page 2 of 6
27
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016 - ensuring the necessary infrastructure is provided to support current and projected
needs. OFFICIAL PLAN:
The subject lands are designated ‘Service Commercial’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Service
Commercial use are intended to provide for a broad range of commercial uses that, for the most part, are not suited to locations within the Central Area because of their site area, access or
exposure requirements or due to incompatibility or land use conflicts with residential
development.
Generally, Service Commercial uses cater to vehicular traffic and single-purpose shopping trips
where customers are typically generated from passing traffic or a wide ranging market area. Service Commercial uses will have access to an arterial or collector road.
New uses permitted within the Service Commercial designation include video rental establishments, commercial recreational establishments, automotive service stations, gas bars,
car wash facilities, retail sales or automotive supplies, automated teller machines or kiosks, tourist information outlets or kiosks, hotel, motels, automotive services, automotive dealerships, building supply outlets and hardware stores, nurseries and garden centres, animal hospitals and
boarding kennels, assembly halls and private clubs, personal services, convenience commercial uses, retail food stores, recreation and entertainment uses, restaurants, uses which require large areas for on-site storage of goods or vehicles and other types of commercial uses that
offer service to the travelling public, business and industry.
The scale of uses within the Service Commercial designation will generally range from 3,500 ft2
(325 m2) to 50,000 ft2 (4,645 m2). Uses of less than 3,500 ft2 (325 m2) will be encouraged to locate in the Central Area, where appropriate.
The vision of the Central Area as articulated in the Official Plan is for a multi-functional core, serving as the business, cultural and administrative centre of the Town with sub areas to
increase the diversity of activities to increase the number of people living and working in the
Central Area over the Downtown.
It is intended that the retail function of the Central Area is to be promoted by continuing to permit a full range of uses in the commercial core, while limiting the type, size, and scale of retail uses which are permitted outside the commercial core through the Zoning By-Law.
With respect to office and business/professional uses, Section 8.3.2.2.2 of the Official Plan directs that a strategic initiative of the Town is to ensure that the primary employment function of
the Central Area is maintained. This is facilitated by the identification of the Entrepreneurial District, which permits the conversion of residences for offices, business, health care and personal services, and limiting the type, size and scale of major office, cultural and public
administrative buildings outside the Central Area through the Zoning By-law.
The Central Area will be the first priority location for shopping area facilities and other uses that
serve the primary trade area. New commercial development should, where feasible, be located in the Central Area to complement the existing commercial structure of the Central Area. New
or expanding retail developments outside of the Central Area requiring a planning approval will
Page 3 of 6
28
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016 be subject to planning and market impact studies in accordance with Section 8.3.3.1 which
show to the satisfaction of the County and the Town of Tillsonburg, that the type and size of proposed facilities are warranted, that no suitable Central Area locations are available for such facilities, and that the planned function of Tillsonburg’s Central Area will not be significantly
prejudiced or impacted. TOWN OF TILLSONBURG ZONING BY-LAW:
The subject property is currently zoned ‘Service Commercial Zone (SC)’, according to the Town
of Tillsonburg Zoning By-law.
Permitted uses within the ‘Service Commercial Zone (SC)’ include a wide variety of automobile-
oriented service-commercial uses outlined in Section 14.1.
A medical centre is a permitted use within the Central Commercial Zone (CC), Entrepreneurial
Zone (EC), Major Institutional Zone (IN2), & Service Commercial Existing Plaza Zone (SC-E).
The SC-E zoning category was applied to existing commercial plazas to recognize many uses that were already present on these properties when the current zoning by-law was developed.
AGENCY COMMENTS:
The application was circulated to various public agencies considered to have an interest in the
proposal, including the Tillsonburg BIA and Chamber of Commerce.
The Tillsonburg Chamber of Commerce indicated they have no issues with this application.
Town of Tillsonburg Building Services indicated that the property and proposed development is
subject to site plan control.
Town of Tillsonburg Engineering Department and Oxford County Public Works Department
indicated that they have no comments regarding the proposed Official Plan Amendment and Zoning change.
The Town Development Commissioner provided the following comments:
“The applicant’s justification rightly raises the point that there is already a precedent for medical
offices outside of the Downtown, and further, that the number of special provisions enabling office uses in plazas outside of the Downtown further erodes the provision to keep office uses in
the downtown. However, the recent trend in the number of office uses exiting the downtown is
of concern as one of the main Official Plan policies is to keep the downtown as the main functional area for the community. Certainly the proposed redevelopment of the 584 Broadway
property would be welcome and the proposed development is desirable, but if this trend
continues, the health of the downtown could be compromised. Can a study be undertaken by the County to investigate whether the exit of medical offices outside the downtown is a
significant threat?
Although space is limited in the downtown, I note that the 20 Brock St E, 35 Harvey St and
possibly the 58 Broadway properties appear to have some opportunity to meet the needs of the applicant.”
Page 4 of 6
29
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016 PUBLIC CONSULTATION:
Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on two occasions, January 15, 2016 & March 15,
2016. At the time this report was written, no comments or concerns had been received from the public.
Planning Analysis The application for Official Plan Amendment and Zone Change proposes to permit a medical centre on the subject lands on a site specific basis. The applicant has provided a justification
letter, attached to this report, in support of the request. The provided justification indicates that the medical practitioner’s current location has been sold and prospective locations in the
downtown are too small, lack adequate parking, are not sufficiently accessible for elderly
patients and patients with a mobility device, and suitable properties for sale in the downtown or in existing service commercial plazas are not available.
The policy framework for employment areas in Tillsonburg as contained in the Official Plan is designed to ensure that the Central Area of the Town, encompassing the Central Business
District and the Entrepreneurial District, remains as the most functionally diverse area of the
Town and will serve as the primary business, cultural, and administrative centre within the Town. Supporting elements of the policy framework include Official Plan policies directing
business, professional, retail and other uses to the Central Area first, and limiting the
proliferation of these uses elsewhere in the Town.
It is clear that the Official Plan’s strategic goal is to provide a range of locations for new or expanded retail facilities within the Central Area, wherever possible and practical. New commercial development should, wherever feasible, be located in the Central Area to
complement the existing commercial structure of the Central Area.
The draft Commercial Policy Options Report, prepared as part of the 5 Year Official Plan
Review that is currently underway, identifies that medical clinics and offices are considered essential to the vitality and viability of the Central Area as they provide employment within
and/or attract patrons to the area. The Report recommends that that medical and dental uses
be specifically prohibited outside the Central Business District, with the exception of the Entrepreneurial District and that a Commercial Location Needs Assessment required for each
proposal to locate these uses outside of the Central Area demonstrate that the proposed
retail/service commercial uses cannot be reasonably accommodated in the Central Area, by way of a comparison of the proposed uses and tenants to the vacant built space, under-utilized
land and vacant land in the Central Area.
In this particular instance, planning staff do not believe the establishment of a medical centre on
the subject lands maintains the general intent and purpose of the Official Plan. Service Commercial areas are not intended to accommodate a broad range of commercial uses that are typically characteristic of the Central Area location and will not directly compete with the Central
Area. The applicant’s justification did not sufficiently demonstrate that the proposed medical centre could not be accommodated within the Central Area. The size of the existing building is
such that it has not been demonstrated that an existing site and location is not feasible due to
the land area or building area requirements. Planning staff note that if there are no available
Page 5 of 6
30
Report No: CASPO 2016-52 COMMUNITY AND STRATEGIC PLANNING
Council Date: March 29, 2016 sites within the Central Business District, the Official Plan policies facilitate the conversion of
lands in the Entrepreneurial District to office and medical uses; it is not clear if this possibility was explored.
In light of the strong policy direction in the Official Plan to direct all professional, retail, and business offices to the Central Area first, and only permit business uses in Service Commercial areas that have demonstrated they are not suited to the Central Area because of their land
area, building area, access or exposure requirements, or compatibility requirements, planning staff believe that the proposed medical centre on the service commercial designated lands does
not satisfy these policy tests and does not comply with the general intent and purpose of the
Official Plan.
RECOMMENDATION
1. It is recommended that the Council of the Town of Tillsonburg not support the
application to amend the Oxford County Official Plan (File No. OP 16-01-7) as
submitted by Tilldent Holdings Inc., for lands located at 584 Broadway, in the Town of Tillsonburg to establish a special development policy to permit a medical centre
as an additional permitted use on the Service Commercial designated lands; 2. It is recommended that the Council of the Town of Tillsonburg not approve the zone
change application submitted by Tilldent Holdings Inc., whereby the lands described as Lot 7, Plan 1033, Town of Tillsonburg, known municipally as 584 Broadway are to be rezoned from Service Commercial Zone (SC) to Special Service
Commercial Zone (SC-sp).
SIGNATURES
Authored by: “original signed by” Eric Gilbert, MCIP RPP,
Senior Planner
Approved for submission: “original signed by” Gordon K. Hough, RPP
Director
Page 6 of 6
31
January 11, 2016
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
1110
Notes
NAD_1983_UTM_Zone_17N
55 Meters
Parcel Lines
Property Boundary
Assessment Boundary
Unit
Road
Municipal Boundary
Environmental Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to 1:500)
32
March 22, 2016
This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey
Legend
270
Notes
NAD_1983_UTM_Zone_17N
14 Meters
33
.. ' """'"''"".-""'""'U;"_C<O"
" • • g
~
64,811+(P.3&1,1) ---,,-------
BROADWAY
(FORMERLY KING'S HIGHWAY 19)
~ •-:::::J•IIII!==::::;p---1111! ~ 0., 8 10 ~~ ~
Broadway Family Dental
584 Broadway, Tillsonburg, Ontario
SP1
34
•
January 51h, 2016
Justification for Official Plan Amendment
584 Broadway, Tillsonburg, Ontario
1. Business Needs -We are a long-standing business here in Town with more than 20
employees. The existing clinic (Level One Dental) at 170 Rolph Street has been in
existence under previous names for over 35 years. We serve the community with over
4,000 regular patients plus emergency patients.
2. Space Needs. The existing clinic at 170 Rolph Street has been sold. There is no option
to stay at the existing clinic. Without new space, we will be forced to shut down our
operations. We will require new larger office space to accommodate our 5 dentists and
20 staff members (with plans for expansion). The dentists involved are Dr. Bruce
Minielly, Dr. Frank Mattan, Dr. Matthew Jones, Dr. Peter Jarycki and Dr. Erin McDonald.
The office building needs to be fully accessible for the aging population. This would
include examination rooms, x-ray facilities, a waiting room, children's play area, a staff
room and separate staff and public washrooms to allow for a baby changing station. This
would allow growth and allow additional practitioners the opportunity to work within the
clinic thereby drawing more professionals to Tillsonburg for employment.
3. Parking & Accessibility-This Property provides adequate parking for dentists, staff and
patients. Elderly and handicapped patients would benefit from this proposal. They could
easily avoid having to deal with curbs and stairs.
4. Availability -There are only a small number of properties for sale within the central
commercial area and none of them address all of our needs for size (to accommodate a
3,200 square foot building), parking and accessibility. We have had Barb Morgan from
Morgan Realty prepare a list of available properties, and none are suitable for our needs.
The available properties in the Entrepreneurial Commercial (EC) and Central
Commercial (CC) zones all have serious parking constraints. We understand the Town
prefers professionals to remain in the downtown. We do not feel that allowing this
damage to the
medical doctors at
medical/dental office to relocate to this Property will cause any
downtown. It has been nearly 20 years since the Town allowed the
North Street and Broadway to be located there and it has not had any
on the downtown of Tillsonburg. In addition, there are other medic
significant impact
al centres located
outside the downtown core.
ial area that allow 5. Availability -There are other properties outside of the central commerc
for a "medical centre" but they are too small, not vacant and do not a llow for ownership
(leasing only). Some of these properties are:
~,-.--... -.. , -.-2 .. ,
COUNTY OF OXFO::;n 1. the medical clinic in the Gateway Plaza at North Street and Broadwa
2. the plaza at Simcoe Street and Potters Road COMMUN;TY AND STRATEGiC
PLANNING OFFICE 3. the Tillson/Factory Plaza
If the size is more suitable, then there is no opportunity for ownership (
entrepreneurship).
r r-; .. vffl\l~n n n r? ="'
!( JAN 11 10. ~·
l:J ~ L:l u u l:J b..!
REFER TO
FILE
OTHER
'
35
The larger, multi-tenanted complexes are owned by investors as opposed to
professional practitioners who wish to become owner/users -good corporate community
members with a long term commitment to the Town.
6. Better Use of the Property: This Property meets all of our needs, and would redevelop a
tired, outdated, existing, part-time/seasonal use to a full-time, higher and better use.
This is not a greenfield site. The proposed building would be an aesthetically pleasing,
professional one-storey building which will enhance the northern entrance into
Tillson burg.
7. With respect to the Town of Tillsonburg Land Use Policies (Economic Development and
Employment Lands) of the Official Plan:
We are meeting the strategic aims of (1) increasing economic strength, by increasing
employment opportunities; (2) interfacing with the neighbourhood, in terms that the
proposed use as a medical/dental centre is compatible with the surrounding commercial
uses; (3) ensuring long term viability of the Central Area, since this use is compatible
and complementary to the Central Area function, and has a limited size and scale as it is
in an infilling or existing property.
8. With respect to the Service Commercial Zoning:
We have been advised that Service Commercial areas are generally not intended to
accommodate a broad range of commercial uses that are typically characteristic of, and
compete with, the Central Area. However, this has already occurred with the
establishment of the SC-E areas in the Town Zoning by-law. These SC-E areas permit
a "medical centre" at any of the "existing commercial plazas" and are not site specific.
Examples of SC-E zones include: 523 Broadway (Tanners/Pita Shack); Gateway Plaza;
Factory Plaza; Lisgar Heights Plaza; State Farm building on Tillson Ave.; Susan Eppel
Plaza; Hasty Market/Esse at Simcoe St & Potters Road.
Any one of these could accommodate a medical centre but these are only tenanted
spaces (no opportunity for ownership).
There are already other medical and professional uses established outside of the
downtown core.
In conclusion, we must show (and believe we have shown) to the satisfaction of the planning
authorities that:
1. The type and size of proposed facilities are warranted (established practice, already
know the space constraints, proven track record, aging population).
2. No suitable central area locations are available (there are no suitable spaces for such a
medical facility in the CC or EC zones).
36
3. Planned function of central area will not be significantly prejudiced or impacted (this has
been proven by the establishment of the family physicians office at the very north end of
Town in the Gateway Plaza)
Respectfully submitted by:
Tilldent Holdings Ltd.
Po< 1f~
Peter Jar;;;
37
.,
Available Properties
ADDRESS SIZEfSQUARE FOOTAGE! ZONING
15 Ridout St East Property too small C-C
19 Ridout St East Propety too Small C-C
27-29 Brock St West 39' x 134' (2280 sq. ft.) C-C
56-58 Ridout St W 38'6 x 90,68 (1000 sq. ft.) EC-R
80 Brock St E 7,079 sq.ft. SC-E
85 Broadway St Narrow & Deep, no parking c-c
93 Broadway St Narrow & Deep no parking C-C
~dVw... k"(j'-)
Mo(j"" ~
ix.~ Z,jl ?.oi$"".
38
Directions
Howseen A,B 519-688·3820/519-983-6357
MLS® #: 530291
Price: $159,900 Major Area: Tl
District: Tl
Sub-Dist: SE Status: Sold
#500 1066A & PT.1065
15 RIDOUT ST E
TILLSONBURG, N4G 2C6
South
BROADWAY
TILLSONBURG
Prop. Size: 24.65'XIRREG COM
18-0CT-2013
$2600 (2013)
·Tenant
Type: Offlce{S), Retail, Forced Air Water. Municipal
Residential
Type of Dwelling: Free Standing
Parking: On Site
Sale/tease: Building & Land
Fire Protection: None
ware/lindUISt Heating: None
Gas
None
Slgnband
None
Sewer: Sewer
Finished Offices,
Natural Light
Incl. In Add. Rent: None
Great retail or office space available just east of Broadway. Main floor is suitabe for a variety of core and area commercial uses. Would
make excenent office space or boutique store. Lots of chamcter with fireplace, large trJm and built-In bookcases. Full basement and side
drive. Upper twa bedroom apartment is currently rented for$550.00/manth plus utilities. Call lor details.
Parking Spacas: 2
Volts:
Amps:
Clear Height: 0
Age: OL
washrooms: 1
Handicap Washrooms:
Rental Equlpm.: No
On Demand Water Heater:
Seller Name: A. & L. HARRIS HOLDINGS
LIMITED
Home Tel.:
Type Of Lease: See Remarks
Lease Exp.Date: N/A
SPIS: No
Sollcil Senor. No
Energy Star Cert: No
Special Candlllans: N
Add. Sale Info:
Bus. Tel.: 416·2502·2860 Address:4100
YONGE
ST., SUITE
#610,
TORONTO
Listing Office: COLDWELL BANKER· G.R.PARET REALTY Listing Agent: GARY PARET 519·688·3825
LIMITED, BROKERAGE 519 688·3820
Selling Office: COLDWELL BANKER· G.R.PARET REALTY Selling Agent: GARY PARET 519·688-3825
LIMITED, BROKERAGE 519 688·3820
39
Directions
Howseen ABC 5t9-873-8444
Type: Offlce(S), Retail,
SaaRamarks
of Dwelling: Free Standing
Parking: On Site
Sale/lease: Building & Land
Fire Protection:
Square FT/M:
Closed:
Office Heat/Ac: Forced Air, Air
Conditioned
II ware,llndust Heating'
Fuel: Ges
Elevators: None
Nona
Major Area: Tl
Dlstrlct: Tl
Sub·Dist: SE
L T 1064 PL 500
19 RIDOUT ST E
TILLSONBURG, N4G 2C6
South
BROADWAY
0.064ACRES
+/-
Less Than 1
Acre
01·DEC·2014
29-MAY-2015
Possession: 90
DAYS
Municipal
Sewer: Sewer
Incl. in Add. Rent:
Finished Offices, Board
Room, Lunch Room,
Natural Light
Converted office/retail building in the heart of Tlllsonburg on Ridout St.E •• acmes from the Town CenterMaiVWai-Mart parking lot and
nearby many town actiVIties. Property also Includes small paved rearpalking lot. Zoning Is Central Commercial penni!Hng a wide anay of
and as professional office space or retail. Finished basement, great for storage, Building confonns to fire code. Contact
Info.
Clear Height:
Listing Agent: BRYAN DANIEL VANACKER 519-673-6444
Pager:
Selling Agent: RICHARD WOOD 519-642-8418
40
#: 568359
$249,900
Sold
Lease: Yes
Major Area: Tl
District: Tl
Sub-Oist: SE
LOT 1485, PLAN 500
27 29 BROCK ST W
TILLSONBURG, N4G 2A3
South
BROADWAY
TILLSON BURG
39' X 134'
Less Than 1
Acre
Square FT/M: 2,280
06·AUG·2015
cc
$4360 (2015)
11 uccupar1cy:. Vacant
Possession: 30
DAYS
A, B 519 842 8418 X 212
Offlce(S), Retail,
Residential
of Dwelling: Free Standing
Par1<ing: Included In Rant
Sale/lease: Building & Land
Fire Protection: Smoke Detector
Office Heat/Ac: Forced Air,
Baseboard
ware/lndust Heating: None
Fuel: , Electricity, Gas
Elevators: None
Slgnage: Slgnband
Loading: At Grade
Water:
Sewer.
Amenities:
Municipal
Sewer
Showroom, Window Air
Cond
Incl. In Add. Rent: Build Insurance,
ElectrlcJWater, Heat,
Common Area Mntn
lnvesbnent/Business Location Opportunity-Downtown two storey commercial-residential building offered. Two retail unlts:#27-1, 180 sq
ft-t·/-,and #29 -1,200 sq fl +/-bolh Ideal retaiVofflce units each with 2 pc. washrooms and basement storage or one large commercial
unit. Second floor has shared stairway access to three 2 bdrrn residential apartments. All units presently vacant. Property being sold In
'AS IS' condition. Excellent Investment/ownership potential. Lot Is 'L-ehaped' with alley access. Estimated annual gross Income~
$41,000 +/-. 2nd floor staitway acx:ass via a right of way over property adjacent on east side. Measurements are approximate. Call for
viewing anangements. ·
Age: Type Of Lease: See Remarks Pali<iog Spaces: 5
Volts: Washrooms: Lease Exp.Date: 0
Amps: 200 Handicap Washrooms: No
Clear Height: 8' Rental Equipm.: Yes No
On Demand Water Heater: No
Seller Name: ANDREW I. VRYBURG Home Tel.:
listing Office: ROYAL LEPAGE R.E.WOOD REALTY,
BROKERAGE 519 842·8418
SeiUog Office: ROYAL LEPAGE R.E.WOOD REAL TV,
BROKERAGE 519 842·8418
WATER HEATER jjsp,ecia,i Co1ndKi·ons:· N
Bus. Tel.: Address: PO BOX 236,
TILLSONBURG
ON N4G4H5
Listing Agent: RICHARD'WOOD 519·842·8418
Selling Agent: DANE WILLSON 519-m-2738
41
MLS® #: 547821
Price: $179,900
Status: Sold
Area:TI II District: Tl sw
PTLT777 PLSOO, PT 2 & 7
56·58 RIDOUT ST W
TILLSON BURG, N4G 2E3
North
ROLPH ST.
TILLSONBURG
38.82" X 90.68"
LessThan1
Acre
'""'ua.re FTIM: 2,000
22·AUG·2014
Zoning: EC·R
Taxes: $3122 (2013)
UO<X:U!>anc"f:. Tenant
Possession: 30
DAYS
West on Ridout St. from Broadway. Property Is on the otght. seoond building from Rolph St.
A.C.X 519 842 8418 X206 X212
Offlce(S),
Residential
Type of Dwelling: Free Standing
Parking: On Site
Salenease: Building & Land
Fire Protection: Smoke Detector
Offlce Heai/Ac: Forced Air, Air
Conditioned II W'are,llndlust Heating: None
Fuel: Electricity, Gas
Elevators: None
Sign band
None
Water: Municipal
Sewer. Sewer·
II Arneniltlle 1s: Alann System, Finished
Offices, Lunch Room,
Natural Light
Incl. In Add. Rent: None·
Be your own landlord! Check out thiS 2 stomy botck building zoned en!f9preneuotal oommardaVresldentlal oomplete with great 2 bedroom
roomy apartment upstalral Main floor Is upscale layout with 31arge offlces, kitchenette, 1·2pc washroom and plenty of fila storage
shelves in basement All hydro, gas and water metered separately. Separate entrance with enclosed stairway to 2 bedroom apartment,
large eat-In kitchen, plenty of cupboards, carpet & Uno floors with mahogany trim and lots of natural light. Mature treed lot Is
professionally landscaped and well maintained with outdoor, on-site parking for 3 vehicles at rear. Also, office a~ea only Is offered for
lease under MLS i #522690.
Parking Spaces: 3
Volts: 120
Amps: 100 Handicap Washrooms:
41*
2
See Remarks
TBA
No
Clear Height: 8FT. Rental Equlpm.: Yes No
Demond Water Heater. No
Seller Name: BOSSY HOLDINGS INC Home Tel.:
Seller Name: JILL BOSSY Home Tel.:
n Ll5•<>na Offlce: ROYAL LEPAGE R.E.WOOD REALTY,
BROKERAGE 519 842·8418
Selling Offlce: ROYAL LEPAGE R.E.WOOD REAL TV,
BROKERAGE 519 842·8418
WATER
HEATERS(2)
II Spe•cial C:Ondlllons:: N
Bus. Tel.: 519 842 8418
Bus. Tel.: 519 842 8418
Address: 52
RIDOUT
STW
Address: 52
RIDOUT
STW
Listing Agent: GLEN UNDERWOOD 519·842·8418
Listing Agent: RICHARD WOOD 519·842·8418
Selling Agent: RICHARD WOOD 519·842·8418
42
Internet
Remarks
Directions
How seen
...... MLS®#: 5421481
Price: $625,000
Status: Active
For lease: Yes
Town:
Major Area: Tl
District: Tl
Sub-Dis!: SE
PL 500 LT 1263, TILLSONBURG
BOBROCKSTE
TILLSONBURG, N4G 1Z9
North
TILLSON AVE.
0.3 ACRES(+/·)
Less Than 1 Acre
Square FT/M: 7079
SC·E
$11148 (2014)
Occupancy: Tenant
Start Date: 27·MAY·2014 Possession: 30 DAYS
Mutti·Tenanted Office Investment Sale-7,079 sq. fl. total. Features good qual~y tenants. Located on busy thoroughfare, at the north-
east comer of brock St. E. and Tillson Ave. Excellent retum on investment. 1,250 sq.ft. of space available for lease.
ABC 519-673-6444
Offlce(S), Retail, See
Remarks
Office Heat/Ac: Forced Air, Air
Conditioned
Water. Municipal
Sewer: Sewer
of Dwelling: Multi·Unll Warellndust Heating: Finished Offices, Board
Room, Natural Light, Outside
Storage Building & Land
Fuel: Gas
Elevators;
Slgnage:
Loading:
None
Slgnband, Directory Board
At Grade, Other Remarks
Investment Sale -7,079
Ave. Excellent return on
Age:
Washrooms:
Handicap Washrooms:
Rental Equlpm.:
On Demand Water Heater:
lncl; In Add. Rent:
No
No
No
Home Tel.: Bus. Tel.: 519·673·6444 .Address: C/0 602·
150
DUFFERIN Ave.
LONDON
43
570240
$419,000
Active· District:
For Lease: No Sub-Dist:
Tl
Tl
SW
PLAN 500, PART LOT 1481
85BROADWAY
TILLSONBURG, N4G 3P5
Weet
BALDWIN
TILLSONBURG
LESS THAN AN ACRE
Lass Than 1 Acre
Zoning:
Taxes:
Oe<:upancy:
08-SEP-2015 Possession:
COMMERCI
$3300 (2015)
Tenant
ASAP
c 519-842-7831/519-426-4197
Retail, Residential
of Dwelling: Free standing
Pall<lng: Common/Shared
Salanease: Building & Land
Nona
Pall<lng Spaces:
Volts:
Amps:
Clear Height: 0
Office Heat/Ac: Forced Air
Ware/Indus! Heating:
Fuel: Gas
None
See Remart<s
Handicap Washmoms:
Rental Equlpm.: ' No
On Demand Water Heater:
Municipal
Sewer
Incl. In Add. Rent: None
Type Of Lease:
Lease Exp.Date:
SPIS:
SeeRamart<s
0
No
Solicit Seller. No
Ene111y Star Cert: No
Special Condlllons: N
Add. Sale Info:
Listing Agent: NORM HARPER 519·842·7831
44
·' 570239
$439,000
Active
For Lease: No
Major Area: Tl
District: Tl sw
Oeser.: PLAN 500, PART LOT 1481
93BROADWAY
TILLSONBURG, N4G 3P5
West
BALDWIN
TILLSONBURG
Size: LESS THAN 1 ACRE Zoning:
Aaeag1e: Less Than 1 Acre Taxes:
COMMERCI
$4300 (2015)
Tenant FT/M:
08·SEP·2015
Directions
Howseen c 519-842·7831/519-426-4197
Type: Retail, Residential Office HeaVAc: Forced Air
Type of Dwelling: Free Standing Ware/Indus! Heating:
Parking: Common/Shared Fuel: Gas
Sale/lease: Building & Land Elevators: None
Fire Protection: None Slgnage: See Remarks
Loading: None
DcctJpancy:
Possession: ASAP
Water:
Sewer:
Amenities:
Municipal
Sewer
Incl. In Add. Rent: Nona
Type Of Lease: Sea Remarks
Lease Exp.Date: 0
No
No
No
Listing Agent: NORM HARPER 519-842·7831
45
tr:~~tff:f[~~!~~~ff\JtJf?F:
Box 1614
Woodstock ON N4S 7Y3
Tel: 519-539-9800
Fax: 519-421-4712
lxfi;!J!~f/o~:J!.~gether File No. OP \\o-01 -3-
Website: www.oxfordcounty.ca Date Received: ::Io a I \ \ I b
APPLICATION FOR AN AMENDMENT
TO THE COUNTY OF OXFORD OFFICIAL PLAN
Section One-General Information
1. Registered Owner(s):
Name: TILLDENT HOLDINGS LTD.
Address: 155 ALLEN ST.
TILLSONBURG, ONTARIO
Postal Code: ;_N:_:4.::Gc:5c:W.:_1:_ __ _
Applicant (if other than registered owner):
Name:
Address:
Postal Code:
Solicitor or Agent:
under Subsection 22(4) of the Planning Act, R.S.O 1990
Email Address: peter.jarycki@sympatico.ca
Email Address:
Name: LISA C. GILVESY (JENKINS & GILVESY LAW FIRM)
Address: 107 BROADWAY, PO BOX 280
TILLSON BURG, ONTARIO
Postal Code: ;_Nc.:4.::G..:4:.:_H::5c_ __ _ Email Address: lisa@jenkins-gilvesy.com
2. Location of Subject Land:
Residence:
Business: 519-983-8891
Fax:
Residence:
Business:
Fax:
Residence:
Business: 519-842-9017
Fax: 519-842-3394
Municipality Town ofTillsonburg former municipality :.:N::.:IA..:.._ ____________ _
lot(s) Concession
lot(s) '-7------------------
Part(s)
Registered Plan No. ..:1.:.0:::33=--------------
Reference Plan No.
The subject land is located on the _e_as_t ______ side of .:.B.:_ro:..:a"d"-w"a"-y __________ _
lying between ;_N::o:::rt:::hc.:S:.:t:.:re::et_,__________ and _L;,:is,_ga'-r-'A"v-'e"-. ----------
(S!JRd./ Ave./Line)
(St./Rd./ Ave./Line)
Street and/or 911 Address (if any): ::_58::_4.:_B::_rc.:o::a.::d.::wc::a"y''-'T'-"II'-'Isc::o;_n::_bu::_rc:ge.., O=nt::::a:::ric::o ____________________ _
Section Two-Official Plan Information (Complete sections only where applicable)
3. Purpose of Requested Amendment:
to allow use of the property as a medical/dental centre.
4. Is the application consistent with the Provincial Policy Statement, 2014, as amended? <0: Yes
OFFICE USE ONLY
Date Prescribed Information Complete
CNo
PIN
Ono'd-3o"d.Q[
Onl1ne FormJan16
46
'county of Oxford-Application for an Amendment to the Official Plan Page2
5. Is this a request for an Amendment to a Schedule(s) of the Official Plan? C Yes (i". No If yes, complete the following:
Schedule {e.g. C-3) Title Designation of Site Uses Permitted
Existing:
Proposed:
6. Is this a request for an Amendment to the text the Official Plan? (i) Yes C No If yes, complete the following:
Chapter, Section and Subsection Title 8.3.3 Service Commercial Areas -------------------------------------------
Is this section I subsection to be: (i" Changed CReplaced CDeleted
If changed I replaced, what Is the general intent of the proposed text of the Amendment?
Change: In addition to the policies of Section 8.3.3 and any other relevant policies of the Plan, permitted uses will include a medical!
dental centre on this specific site.
Section Three -Description of Development
7. Present Use of Subject land: seasonal market with 1 residential unit at rear and detached vinyl garage
8. Description of Existing Building(s) or Structure(s) on Subject land:
Description Date of Construction
single storey building unknown
single storey detached building unknown
9. Proposed Use of Subject land: (Description of Proposal)
medical/dental centre
Present Use
seasonal market at front; 1 residential unit at rear
detached garage
47
County of Oxford~ Application for an Amendment to the Official Plan
1 0. Proposed Buildings or Structures associated with the Proposed Land Use:
(include information regarding alteration to or demolition of existing buildings or structures)
Demolition and removal of existing building and detached garage.
New construction of a single storey medical/dental centre.
11. For proposed Residential development, specify:
Gross Net Density per Hectare Number of Units
12. For proposed Commercial, Industrial institutional or Recreational development, specify:
Proposed Use Gross Floor Area
medical/dental centre 297.28 sq. m.
Section Four-Site Information and Services
13. Dimensions of Subject Land: (in metric units)
Area 2,374.52 sq. m. Frontage 36.57 m Depth
14. Access to Subject Land: Municipal Road --~-------------------------
15. Adjacent Land Uses: (indicate nature of adjacent land uses)
South: Tim Horton's Restaurant & Drive-thru.
East: Commercial (B.R.'s Heating).
West: Commercial & mini-storage.
North: coin operated car wash; plaza with Mac's convenience store, medical centre and pharmacy.
16. Services:
Municipal Water Municipal Sewer
Connected (yes/no)
Type (individual/communal)
Type of Units
64.9m
**Note: If the requested amendment involves development on a privately owned and operated individual or communal septic system
and more than 4500 litres per day of effluent will be produced as a result ofthe completed proposal, the applicant must
submit a servicing option report and a hydrogeological report.
Section Five= Zoning By-Law
17. Municipal Zoning By-Law & No. Town ofTillsonburg No. 3295
Page3
-------------------------------------------------------
Existing Zoning Service Commercial
Has an application for Zone Change been filed? <"''Yes C No If yes, describe the proposed zoning of the subject land.
Service Commercial Special--to allow for proposed use as a medical/dental centre.
48
County of Oxford~ Application for an Amendment to the Official Plan Page4
Section Six= Other Information
18. If the subject land, or any land within 120 meters of it, is the subject of an application by the applicant for a minor variance, a consent
or consent and minor variance, an amendment to the Official Plan, a zoning by-law amendment, a Minister's zoning order, or
approval of a plan of subdivision or site plan, please provide the file number, the name of the approval authority considering it, the
land it affects, its purpose, its status, and its effect on the requested amendment.
Application for Site Plan Approval submitted to the Town ofTillsonburg (file number not yet assigned).
Application for Zone Change submitted to the Town of Tillson burg, to rezone the property to Service Commercial Special to allow
for the proposed use of a medical/dental centre (file number not yet assigned).
19. If the requested amendment proposes to alter all or any part of the boundary of a designated settlement area or proposes to establish
a new settlement area, please provide the current section containing policies of the Official Plan dealing with the alteration or
establishment of a designated settlement area.
n/a
20. If the requested amendment proposes to remove the subject land from an area of employment, please provide the relevant section of
the Official Plan dealing with the removal of land from an area of employment.
n/a
INGS LTD.
Dated this 8th day of :.:Ja:c.nc::u.:::ary"----, 2016.
I/We have authority to bind the corporation.
49
If the applicant is not the owner of the land that is the subject of this application, a written authorization of the owner that the applicant
is authorized to make the application must be included with this form, or the authorization set out below must be completed.
Authorization of Owner!sl for an Agent to make this Aoplication
I I WE,--------------------am I are the owner(s) of the land that is the subject of this application.
I /WE, authorize to make this application on my I our behalf.
Date
Signature ofOwner(s) ---------------------------
THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS
I I WE, Matthew Jones and Peter Jarycki
of Tillsonburg
DO SOLEMNLY DECLARE THAT:
of the .:.T.:.ow=n ____ _
in the -=C-=o-=u-=nt:!y _______ of Oxford
All of the prescribed information contained in this application and that the information contained in the documents that
may accompany this application is true.
DECLARED before me at the _:1..c:ct.~.;"'·/\L_ ___ _
of :1,,(,,..;, ~
Ce 4 of_...,Ocz:'>f.>.,rl)c..:.L ___ _
this }3 ~ day of :J~e 1\v..~)
in the
Owne~ A~llcant ~ .. ,..f!t~ '2016.
A Commissioner for Taking Affidavits ')
If the decision of this application Is appealed by a third party, 1 Tilldent Holdings Inc. (by its proper signing officer)
(owner/applicant name-please print)
agree to support the application, provide assistance in the preparation of the application before the Ontario Municipal Board
and pay all of the County's legal costs associated with the OMB hearin_g_. -J}'DL:.·;t.· --+· __ .J:f3""-iAfl.".J·ILi _________ _
Sig~f Owner I Applicant
Municipal Freedom of Information and Protection of Privacy Act ~ Notice of Collection & Disclosure
The collection of personal information on this form is legally authorized under Sec.53 of the Planning Act and O.Reg.197/96 for the purpose of
processing your planning application. Questions about this collection should be directed to the Corporate Manager of Community and Strategic
Planning at the County of Oxford, 21 Reeve St., P.O. Box 1614, Woodstock, ON N4S 7Y3 or at 519-539-9800.
Pursuant to Sec. 1.0.1 of the Planning Act, and in accordance with Sec.32(e) of the Municipal Freedom of Information and Protection of Privacy Act, It is
the policy of the County of Oxford to make all planning applications and supporting material available to the public.
50
FILE No:
DATE RECEIVED: -:::so. 0 1\\ \lo
TOWN OF TILLSONBURG
APPLICATION FOR ZONE CHANGE
1. Registered Owner(s):
Name: ...,-ILLOf\tJI 1-1-l:Lt>,.-.><,> L"h!l,
Address: 15S 1-\LL-Ifl'> S;". -f1 LL"4 N 1>1.\..U. o..v1".
Phone: Residence: =-::--:-:::-::--::::::-:--
Business: 5t"'-'lf!!9-8E?<JI
Postal Code: N'-1 & '>WI
Applicant (if other than registered owner):
Name:--------------------Phone: Residence:--------
Address:----------------------Business:--------Fax: _________ _
Postal Code:------------E-mail: -----------------
Solicitor or Agent (if any):
Name: liS <I C.. !;1 L"'€S'j
Address: \O~ B(Z.o"o "'"'1
lJf NiC..I ~> -.. C~IL-IfES'1 LtH" 1'1fl..i") Phone: Business: <;"11.-$41.-"'"'"~-
Fax:.)/~· 6 4 1.-3 3 'l'j fo (Jj;:,.)l. '2&o -riLL.)o....S\'1""-tf..l. or-Jf,
Postal Code: _ _.,N,_'ll.:('--4-..t..:!.~ f"'------E-mail: I is .. e. j..e.~"-' "-f>-~;I v< '1. <»-
All communications will be sent to those listed above. If you do not wish correspondence to be sent to the
D Owner, D Applicant, or D Solicitor/Agent, please specify by checking the appropriate box.
Name and address of any holders of any mortgage, charges or other encumbrances (if known):
2. Subject Land(s ):
a) Location:
<
Municipality :j) 1\y, "b"GJ fonmer municipality--------------
Concession No. -----,,.-::c-_________ Lot(s) ---=-----------------
Registered Plan No. _ _,l..=oc:3c,3o.._______ Lot(s) __ 1--'-----------------
Reference Plan No.------"-------Part(s) ------------------
The proposed lot is located on the ---"e"'~"'''-,_ ______ side of ID-..Iw'j Street, lying between
~-Nort"--Street and Li(j•'" ftv<-.
Street and/or Civic Address (911#): _;:.5ic::'C3_L.:..I ...:frov."'-"=tA,_,v.>o:'"'"'~"\i->>-=-c....._.._,·ll"'-"'"'-""''-'"'"'"'"-')9---------------
b) Official Plan Designation: Existing: -~s..,·e-"'r'-'"'='u.."-.~.c':',~"''-'fhRf""'"'-'"'"-·-=~:.ti--,...,---.,.,.-----------
Proposed: -~·'-"Sl.:"'''-'""-''"'u.""--'C"'~=c:.~:..::::-:..:"':::."=.' ...:f<....=:S:t=f"=::o~:::::..:-~::.,' )1-----------,
If the proposed designation is different than the existing designation, has an)'pplication for Official Plan Amendment been
filed with the County of Oxford? 0 No [ll' Yes
FOR OFFICE USE ONLY
DATE PRESCRIBED INFORMATION COMPLETE PIN
D ODQ.?l-0"'2-b I
REV.Jun14
51
TOWN OFTILLSONBURG APPLICATION FOR ZONE CHANGE Page2
c) Zoning: Present: Servic.-L Co"'""""'."-\
Proposed: Sefvru. Co,..,., "'€<"-" "'' ¥'-'"-I
d) Uses: Present: 5e.{.ll)CI"\tt\ jl'r'IAr\(tt-f'l)ce./ vv;1-h ~c . .J...e.d ('(~l.-~t;d U.Ail ~rUt'-VII\ C:t.C.r~--
Proposed: (Include description) _-~.tb....,€-"'l"i"c.::.•_,_ll-/"'ol"'u-.=J-.,_,_\_c"-"'u'-'n-<-~==----------------
3. Buildings/Structures:
For all buildings/structures. either existing or proposed on the subject lands, please supply the following information:
Existing/Proposed
Use:
Date Constructed (if known):
Floor Area:
Setbacks:
Front lot line
Side lot lines
Rear lot line
D None Existing D None Proposed
Building 1 Building 2 "e""vur.,}hu·Jl~g-'¥-l<>?""". ""'""'"'-'I--"'"""'"" 1:-d /fj!E.•<-r l&itk 1. n2>'<lLiJ·,J '-"'11:1-~
(J!'\KI\ew" fU-r .-Ad•<~
S;>.fl 3:\.M. 111".)\_j"r":J"L-1 fib fbj,<,l·.
r-...-t;u-1/tiU--t..\
cu.H"<-
Please complete for residential, commercial/industrial or institutional uses.
,----,R'-E~S~ID~E~N~TI~A~L-----,----C~O~M~M~E~RC~I~A~U,----,---,I~NS~T~IT~U~T~IO~N~A~L----,
INDUSTRIAL
!;rE semi, townhouse, retail, restaurant, church,
etc.
fl\ttl.o' C"-\f tltN"" I
U>-!T.e.-: =:::·:.~~~~~;~~.-:=~--: -~-:.:·.~:==:=:~. ::~:.:::~::·:::·::::::.:~~ :.:.~.:-_::::::.:.:.= ::::::.:::.::::=: :·::·=::: :::1:~:::··_:_·:::::·.::::· :::::.:::: :::~~~ -:::·:.::
CONVERSION/ADDITION TO EXISTING BUILDING ........... -........................... -----·-------·····--.. ---·················"De-scrilie ... --··----------------------------·--· .. ···· .. -------.. ~-~q-....................... ____ -------------------------·-·········--····
----·-·roriii:-iilo;;·ui.iirs78Eos-· ---. ----.......... ----------..... --------iiiiA ····-···-.. . -······-····iii/A ······-·--·--·· ·-·-···· ----····-----··-···· ... .
-----i'i:ooR"Ji"iieP._______ ····--------····-····------··-·· · ----·-·· -----··· ·-· --------·· -·······-----------------------
by dwelling unit or by type (office, retail d-'1+. 28 ~,."",
common rooms, etc.) ·······--·-·-·a·rneRFAC'ii.ITiES--·-·-·--·----------·-···--··-·--··--···· .. ·--.. --...... -······-···--· ·--·-----···--···-·---·----·--·----··-··--·-·······-·---·-·----·--···-··-----·-···--.. ·-···-··-·-·----···--···----·------··-··---·--···--·-···-·-·-····-··-····--·-·--·------
<Playground, underground parking, pool. etc.) I'\ on<. f""f>·s~A
4.
Lot Frontage
Lot Depth
Lot Area
Lot Coverage
Front Yard
Rear Yard
Interior Side Yard
Exterior Side Yard (corner lot)
Landscaped Open Space (%)
'4'-7:~7-\fZ.-'<..:l:"-'-'...!!..;~ ,_ ') No. of Parking Spaces
No. of Loading Spaces
Building Height
Width of Planting Strip
Driveway Width
52
TOWN OF TlLLSONBURG APPLICATION FOR ZONE CHANGE Page 3
5. Services: (check appropriate box) Existing Proposed
6.
Water supply
Sewage Disposal
Storm Drainage
Access:
Provincial Highway
County Road
Publicly owned and operated piped water system
Privately owned and operated individual well
Other (specify)---------
Publicly owned and operated sanitary sewer system
Privately owned and operated individual septic tank
Other (specify)---------
Municipal Sewers ~ Ditches
Municipal Drains D Swales
D
D
D Unopened Road Allowance
D Right-of-Way owned by
Municipal Road maintained all year )1 Other (specify)
Municipal Road seasonally maintained D
).
D
D
%
D
D
)'l
D
D
)a.
D
D
D
D
D
7. Generallnformation:
a) Is the Subject Land the subject of regulations for flooding or fill and construction permits of the Long Point Region
Conservation Authority? '\il No D Yes
If yes, has an Application been filed with the Conservation Authority? D No D Yes
...-r •~ · • ', k t=-asr: c,,....""ero•l b) Present land use(s) of adjacent properties: S"oiA#o, ,; M m>fho d ~<.J..St"lt l.•aA+ ti...A-"'iV'< -, n'"·
l~11') ~·" . W'ilf·. f!,c,...,..uc; "' ' ,.,;.;.,jlortl j<-' NorM: Coin-~~Nul {<r """"' I f''1A w:l .. ~<•<-)
c) Characteristics of subject land (check appropriate space(s) and add explanation, if necessary)
(i) Does the land contain environmental features such as wetlands, woodlots, watercourses, etc.?
tonl/61•<->'~c'-~,
("£-A: LM LLNT'<-
)&U No
t-f ,...,. """-<'a-.
D Yes If yes, describe ------------------------
(ii) Has any part of the land been formally used for any purpose other than agricultural purposes?
D No 1)11 Yes
If yes, describe former use:
forrnu-jf'QCUj .sf-cn..-
8. Hlstoricallnfonnation:
a) Is the subject land the subject of a current Application for Consent to the Oxford County Land Division Committee or a current
application for draft plan of subdivision to the County of Oxford?
~ No D Yes -> Application No.
b) Have the subject land(s) ever been the subject of any other application under the Planning Act, such as an application for
approval of an Official Plan amendment, a zoning by-law amendment, a Minister's Zoning Order amendment, consent, a minor
variance, or approval of a plan of subdivision?
D No )zl Unknown
D Yes-> File No.------Status/Decision----------
c) If known, the date the subject land was acquired by the owner? tJo~ .3", 'Zc.:S
d) If known, the length oftime that the existing uses.of the subject land have continued? -'/_'bo=<>_'j'lliV'=..,>'-------
53
•
'TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE Page4
r· .. ····· ................. ······ ······· ...................... "Aii"tii·c;·•;•;;!iilil.of"oW:ileris>·f"c;;;·;.:;;;;w;;a;:;u;.:ii;;;:;t"!o .. Ni&i<e.itie·:o:ililiiciii"ioii ..................................................................... 1
\1/We, , am/are the owner(s) of the land that is the subject of this application for zone\ I change and 1/We authorize , to make this application on my/our behalf. l
ll:l ~!~ .................................................................... ~i9.~~.t~r.~ .. 9.f..9..'.!n~r.(~l ...................................................................... §!.ani!!~E~ . .o.f . .<?.~~!?.'.(~l.. ................................................. .J
THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS
1/We PV<.v ~ria-< +-1-Ao.itli<W ::1"n<.5 ofthe_"""1__c::<>"'W:::".:._ _______ _
of --f.H"'"-"'"") in the Cek'-"b of_O:..;x;.:..fo_r>~ ________ _
DO SOLEMNLY DECLARE THAT:
All of the prescribed Information contained in this application is true and that the Information contained in the documents that may accompany
this application is true and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and
effect as if made under oath and by virtue of the Canada Evidence Act. -
DECLARED before me at the Tew" -~~~--~-.-
of :fit 5<' ""~'""""' in the
C .o4 ' of,_,ox.,fb=r,_.A ___ ----;;:;:-;r;-
this 'it ' day of ~:I="''-'""'"'~"-'),_ ____ 20_l_L
N.otes.:
1. Applications will not be considered complete until all requested information has been supplied.
3. It is required that one original of this application (including the sketch/site plan) be filed, accompanied by the
applicable fee of $650.00 in cash or cheque, payable to the Treasurer, Town of Tillson burg.
Municipal Freedom of Information and Protection of Privacy Act-Notice of Collection & Disclosure
The collection of personal information on this form is legally authorized under Sec.34 of the Planning Act and O.Reg.545/06 for the
purpose of processing your planning application. Questions about this collection should be directed to the Corporate Manager of
Community and Strategic Planning at the County of Oxford, 21 Reeve St., P.O. Box 1614, Woodstock, ON N4S 7Y3 or at
519-539-9800 (ext.3207).
Pursuant to Sec.1.0.1 of the Planning Act, and in accordance with Sec.32(e) of the Municipal Freedom oflnformation and Protection of
Privacy Act, it is the policy of the County of Oxford to make all planning applications and supporting material available to the public.
54
March 14, 2016
Dear Mayor:
It is the responsibility of municipalities to ensure they are in compliance with the
Emergency Management and Civil Protection Act (EMCPA) and its associated
Regulation, Ontario Regulation 380/04.
The Office of the Fire Marshal and Emergency Management (OFMEM) has determined
that your municipality has complied with the Act and the Regulation for 2015.
Completed
Community Emergency Management Coordinator (CEMC) appointed
(O.Reg.380/04,s.10(1)) yes
CEMC completed the required training (O.Reg.380/04,s.10(2)) and Fire
Marshal & Chief, Emergency Management Guidance: 2015-01-08 (O.
Reg 380/04 Training Requirements) yes
The Municipality Emergency Management Program Committee met at least once this year (O. Reg. 380/04, s.11 (6)) yes
Current by-law for the municipality’s adoption of its emergency
management program (EMCPA s. 2.1(1)) yes
Municipal Community Risk Profile reviewed by the Emergency
Management Program Committee (EMCPA s. 2.1(3)) yes
Municipality’s Emergency Response Plan reviewed and the most
current copy submitted to EMO (EMCPA s.3(1), s.3(6) s. 6.2 (1)) yes
Current by-law for the municipality’s Emergency Response Plan? (EMCPA s. 3(1)) yes
Municipal Emergency Operations Centre designated
(O.Reg.380/04,s.13 (1)) yes
Ministry of Community Safety and Correctional Services
Ministère de la Sécurité communautaire et des Services correctionnels
Office of the Fire Marshal and Emergency Management
Suite 6 3767 Hwy. 69 South Sudbury, ON P3G 0A7 Tel: 1-800-565-1842 Fax: (705) 564-4555
Bureau du commissaire des incendies et de la gestion des situations d’urgence
Suite 6 3767, route 69 sud Sudbury, ON P3G 0A7 Tél: 1-800-565-1842 Téléc: (705) 564-4555
55
Municipality’s EOC communications system deemed to be appropriate
(O. Reg. 380/04,s.13 (2)) yes
Municipality’s Critical Infrastructure reviewed by the Emergency
Management Program Committee (EMCPA s. 2.1 (3)) yes
Four (4) hours of annual municipal training conducted for the Municipal
Emergency Control Group, staff and others identified in the ER Plan
(EMCPA s.2.1(2), O. Reg. 380/04,s.12 (3)) yes
Municipal annual Exercise for the Municipal Emergency Control Group,
staff and others identified in the ER Plan (EMCPA s.2.1(2),
O.Reg.380/04 s. 12 (6)) and Fire Marshal & Chief, Emergency
Management Guidance: 2015-01-08 (O. Reg 380/04 Training Requirements) yes
Municipal designated employee appointed to act as Emergency
Information Officer (O.Reg.380/04, s. 14 (1)) yes
Public Education Strategy completed (EMCPA s. 2.1 (2c)) yes
Municipality’s Emergency Management Program Committee conducted an Annual Review of the Program (O.Reg.380/04,s.11 (6) yes
The safety of your citizens is important, and one way to increase that safety is to ensure
that your municipality is prepared in case of an emergency and is compliant with the applicable legislation and regulation. You are to be congratulated on your municipality’s
efforts in achieving compliance in 2015.
I hope and trust that you will continue your efforts to be compliant in 2016.
If you have any questions regarding the monitoring process, please contact your
Emergency Management Field Officer.
Sincerely,
Art Booth
Operations Manager
Field and Advisory Services cc: CEMC
CAO/Clerk
Field Officer
56
57
MEMO
Title: OPAL - REQUEST FOR RESOLUTION
Report No.:
Author: DONNA WILSON,
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
MARCH 29, 2016
Attachments:
PROPOSED RESOLUTION
Whereas the Town of Tillsonburg has regularly supported aspects of Oxford County’s
Sustainability Plan including the Zero Waste objective by 2025, and;
Whereas Tillsonburg stands united with Oxford County in declaring themselves unwilling hosts
to garbage from areas beyond their municipal boundaries, and;
Whereas all net waste generators shall take responsibility for waste created within their
corporate borders while avoiding the exportation of wastes to other municipalities, and;
Whereas any and all responsible use of regulations, practices and technologies shall be used
to reduce the generation of waste and ultimately to ensure the elimination of waste across
municipal borders to the further impact on our environment, therefore;
The Town of Tillsonburg endorses the material as presented by OPAL delegation on March 14,
2016, and;
That the Town strongly encourages the Province and other private and public sector partners
to ensure waste generation is minimalized and retained within the municipal area where it is
being created, and finally;
That a copy of Resolution be forwarded to OPAL, County of Oxford, MPP Ernie Hardeman,
Premier Kathleen Wynne and Minister Glen Murray (MOECC).
1
CAO
58
EXECUTIVE SUMMARY
In response to the delegation from Oxford People Against Landfill (OPAL) at Tillsonburg
Municipal Council meeting of March 14, 2016, Council is invited to review the Resolution from
OPAL for consideration and adoption.
The delegate had requested that the municipality support and provide a resolution to
recommend that all municipalities in South-Western Ontario have the necessary tools, powers
and revenues to:
• Move rapidly toward Zero Waste
• Declare themselves unwilling hosts to garbage from other areas of the province
• Take responsibility for waste created within their municipal borders while avoiding the
importation of wastes not containing more value in resource recovery than costs in
processing or to the economic, environmental and human health of residents
• Avoid other environmental and human health risks from solid or liquid wastes
• Create bylaws, regulations and practices which effectively treat an ever-decreasing
waste load with the best available technologies and systems
• Explore new technologies for resource recovery without penalty when newer or better
ones are adopted.
The recommendation provided herein is a resolution that Council may consider based on the
information provided by OPAL.
FINANCIAL IMPACT/FUNDING SOURCE
No financial impact.
2
CAO
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60
61
COUNCIL REPORT
MAYOR’S OFFICE
Report Title: UPDATE –County of Oxford
Report No.: MYR 16-04
Author: Mayor Molnar
Meeting Type: COUNCIL MEETING
Council Date: MARCH 29, 2016
Attachments:
RECOMMENDATION:
THAT Council receives report MYR 16-04 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council
and local stakeholders, this report is intended to provide material on activities that transpire at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to
provide for a more accessible and open governance model.
INFORMATION
• Subsequent to an earlier resolution from January 27/16 requesting a staff report on
opportunities for collection on private properties in Tillsonburg, a Resolution
supporting the report NOT to include these properties was adopted on February
24/16.
Motion as carried read; And further, that private property collection to 23 North Street, 18
Balazs Court and Kings Court, King Street in Tillsonburg not be included as part of the County Waste Management program.
62
• Public Works Report PW 2016-09, of February 24, focuses on the mandatory Annual
review of Oxford’s Waste Water Treatment Plants. The report indicates that the
WWTP in Coronation Park met ALL regulatory requirements in 2015.
• Public Works Report PW 2016-11, of February 24, focuses on the mandatory review
of Oxford’s Drinking Water Systems. There were NO identifiable adverse conditions in
2015 in Tillsonburg.
• Corporate Services Report CS 2016-07 (March 9/16), introduced an initial review of
Tax Policy options for 2016. This is primarily focused on Tax Ratios across various
property classes. Final consideration to be reviewed at County meeting of April
13/16. As introduced recently at Tillsonburg Council, and as supported at County
Council, a county-wide education session will be held later in 2016 dealing with
various options/opportunities heading forward.
FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information, there is no direct impact on the finances of the Town of Tillsonburg as would require
approval by Municipal Council or direction from corporate staff.
APPROVALS:
Author: Mayor
Molnar
Date: 3/29/16
Page 2 / 2 CAO
63
STAFF REPORT DEPARTMENT
Report Title: Committee Appointments
Report No.: CL 16-07
Author: Tricia Smith, Deputy Clerk
Meeting Type: COUNCIL MEETING
Council Date: MARCH 29, 2016
Attachments:
SCHEDULE A OF BY-LAW 3876
RECOMMENDATION:
THAT Council receives report CL 16-07, Committee Appointments;
AND THAT Maurice Verhoeve be appointed to the Heritage, Beautification & Cemetery Advisory
Committee;
AND THAT Matt Scholtz be appointed to the Tillsonburg Special Awards Committee;
AND THAT ________________, __________________, and __________________ be
appointed to the Accessibility Advisory Committee;
AND THAT ___________________, __________________, ____________________ be
appointed to the Parks & Recreation Advisory Committee;
AND THAT By-Law 4004, to amend Schedule A of By-Law 3876, be brought forward for Council consideration.
EXECUTIVE SUMMARY
On February 9, 2015 Council passed By-Law 3876, to Define the Mandate, Membership, and
Meeting Procedures for Committees.
Under the current Terms of Reference for the Accessibility Advisory Committee, there are (2)
existing vacancies on the committee. Staff have placed an ad in the Tillsonburg Update of the
Tillsonburg News for two consecutive weeks on March 9, 2016 and March 16, 2016 and on the
Town website seeking applications.
64
The Parks & Recreation Advisory Committee currently has (9) members under their Terms of Reference and passed the following motion at their committee meeting of February 2, 2016
regarding their membership compliment:
Moved By: P. Esseltine Seconded By: D. Scanlon
THAT the Advisory Committee request that Council increase the number of Committee members to 12. Carried
Staff therefore placed an ad in the Tillsonburg Update of the Tillsonburg News for two
consecutive weeks seeking applications for the committee. A copy of the Minutes from the
Parks & Recreation Advisory Committee meeting of February 2, 2016 are attached to the
Council Agenda under Committee Minutes & Reports.
At the February 10, 2016 meeting of the Tillsonburg Special Awards Committee, the following motion was passed to appoint a new member to the committee:
Moved By Councillor Stephenson Seconded By: M. VanGeertruyde
THAT the Tillsonburg Special Awards Committee recommend to Town Council that
Matt Scholtz be appointed to serve on the Special Awards Committee for the duration of the current term. Carried
A copy of the Minutes from the Tillsonburg Special Awards Committee meeting of February 10,
2016 are attached to the Council Agenda under Committee Minutes & Reports.
A request had been received by the Heritage, Beautification & Cemetery Advisory committee
from Maurice Verhoeve to become a full voting member. At present, Mr. Verhoeve is a non-
voting advisory member and has been attending committee meetings and actively participating in discussions.
At the February 4, 2016 meeting of the HBC Committee, the following resolution was passed:
Moved By: P. DeCloet Seconded By: C. Baldwin
THAT Maurice Verhoeve be recommended to Council for appointment to this committee as a voting member. Carried
A copy of the Minutes from the meeting of the HBC Committee for February 4, 2016 are
attached to the Council Agenda under Committee Minutes & Reports.
The attached Schedule A of By-Law 3876 has been amended to include the proposed
appointments.
Page 2 / 8 CAO
65
COMMUNITY STRATEGIC PLAN IMPACT
Committees demonstrate culture & community by making Tillsonburg an attractive place to live.
FINANCIAL IMPACT/FUNDING SOURCE
There will be no additional impact to the 2016 budget as a result of the appointments.
Page 3 / 8 CAO
66
Attachment A
By-Law 4004 to Schedule “A” to Amend By-Law 3876
Town of Tillsonburg
Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference Composition Council
Representatives
Staff Liaison
Accessibility Advisory
Committee
Mike Cerna
Helen Lamos
Michael Kadey
Scot Richardson
_______________
_______________
The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory
Committee as outlined in the Accessibility for Ontarians
with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to
persons with disabilities and seniors.
6 members
1 Staff
1 Councillor Councillor Stephenson Deputy Clerk
Airport Advisory
Committee
Rick Lee
Richard Van Maele
Geoffrey Lee
Donna Scanlan
Euclid Benoit
Andre Brisson
Henry Atkinson
Jeremy Stockmans
John Prno
Mel Getty
To advise and assist the Town of Tillsonburg on matters
pertaining to the Tillsonburg Regional Airport. The Airport
Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and
the community with respect to the Airport Master Plan,
strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue,
communication and education.
Councillor Rosehart Development
Commissioner
Page 4 / 8 CAO
67
Councillor Valerie Durston
(South-West Oxford)
Cultural Advisory
Committee
Erin Getty
Josiane DeCloet
Deb Beard
Ann Loker
2 vacancies
To advise Council on matters, issues and policies
pertaining to tourism, cultural events and festivals and to actively encourage
partnerships. To develop and obtain Council endorsements of sub-committees when
necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for
coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts
Centre and sports groups.
6 members
1 Staff
1 Councillor
Councillor Stephenson
Culture &
Heritage
Manager
Development
Committee
Lisa Gilvesy
Steve Spanjers Randy Thornton John Veldman
Andrew Burns Paul DeCloet
Ashton Nembhard
Kirby Heckford Lindsay Morgan – Real
Estate Rep
Cedric Tomico - BIA Rep Jesse Goossens –
Chamber Rep
To advise and assist in the promotion of development
within the Town. To develop alliances and partnerships to advance the Town’s strategic
plan and to assist in the overall community growth within the Town.
9 members
1 BIA Rep 1 Chamber Rep 1 Real Estate Rep
2 Staff
1 Councillor Councillor Hayes
CAO
Development
Commissioner
Page 5 / 8 CAO
68
Heritage, Beautification
and Cemetery
Committee
Paul DeCloet
Sue Saelens
Marion Smith Janet Wilkinson
Robert Marsden
Ken Butcher Charlie Baldwin
Paul Wareing Christine Nagy Matthew Fenn
Maurice Verhoeve
To advise Council on all matters with respect to
architectural and
historical significance. To assist Council in conserving Tillsonburg’s
historic past and to promote public education concerning
preservation of unique architectural and heritage of Tillsonburg. To make
recommendations to Council regarding designations of buildings with historical significance, this would ensure the conservation,
protection and preservation of heritage in Ontario, in accordance with the Ontario
Heritage Act. To make recommendations to Council on the Tillsonburg Cemetery. To oversee sub-committees such as Pioneer
Cemetery Sub- Committee.
9 members
1 Staff 1 Councillor
Councillor Esseltine Facilities Manager
Museum Advisory Committee
Dianne MacKeigan Robert Marsden Mary Lou Sergeant
Helen Lamos 2 vacancies
To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on
policies and procedures pertaining to the museum. To work with the
Tillsonburg
Historical Society regarding trusts for restoration and artifact purchases.
6 members 1 staff
1 Councillor Councillor Rosehart Culture & Heritage
Manager
Page 6 / 8 CAO
69
Parks and Recreation
Advisory Committee
Donna Scanlan Bob McCormick
Donald Baxter
Dace Zvanitajs Mike Cerna
Mel Getty
James Payne Susan Labanich
Paul DeCloet _____________ _____________
_____________
To advise Council and make recommendations on the
programming and
utilization of Parks, Trails, Green Space and Recreational facilities within
Tillsonburg. To help implement the Community Parks,
Recreation & Cultural Strategic Master Plan. To develop and obtain
Council endorsements of sub-committees when necessary to deal with Trails,
Tillsonburg Wall of Fame, etc
12 members
2 staff 1 Councillor
Councillor Esseltine
Recreation
Programs
Services Manager
Special Awards
Committee
Ann Loker
Mary Anne VanGeertruyde Sam Lamb
To advise Council and make recommendations on awards for volunteer service within the Town of
Tillsonburg.
The Volunteer Service Recognition Program shall recognize volunteers on a monthly basis when
nominations are received by the Special Awards Committee. The Committee shall organize a Town of Tillsonburg
volunteer recognition social event on a yearly basis with budget approval.
Councillor Stephenson Town Clerk or
Designate
Page 7 / 8 CAO
70
Tillsonburg Non Profit
Housing Corporation
Robert Hurley Evenly Fritz
Ron Gasparetto
Joyce Hanson Geraldine Brisebois
John Stanbridge
Terry Pierce Carolyn Hicks
Roderick Van Riesen
Councillor Adam n/a
Page 8 / 8 CAO
71
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: BRANDING IMPLEMENTATION
Report No.: DCS 16-10
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: MARCH 29, 2016
Attachments:
APPENDIX A – INVENTORY OF EXISTING BRAND ASSETS
BRAND MANUAL
RECOMMENDATION:
THAT Council receive Report DCS 16-10 Branding Implementation;
AND THAT the Brand Manual as attached to this report be approved;
AND THAT staff be directed to implement the new Town branding as detailed in
this report including the establishment of a cross functional committee to lead the integration of the identified brand values throughout the corporation;
AND THAT any additional funding required for implementation be brought forward for consideration as part of the 2017 budget process.
EXECUTIVE SUMMARY
The purpose of this report is to seek direction from Council with respect to the
implementation of the new Town branding.
BACKGROUND INFORMATION
Council approved Report DCS 16-09 Branding Task Force Recommendation at their
February 25, 2016 meeting. Based on the approval of a new image and story for the Town, it is important to move forward immediately with implementation to ensure that an official
launch of the new brand and messaging can be scheduled in the second quarter of 2016.
Staff conducted a comprehensive inventory of Town assets (see Appendix A) that are branded with the current logo in order to develop an implementation plan for the new
branding.
72
Staff is recommending that the implementation be spread over two phases with some of the
highest priority items being completed in advance of a launch event for the new brand with
additional items being completed throughout 2016 and the remaining items in 2017.
As indicated throughout the process, a brand is more than just a new look or logo. A brand
is also a promise about how the corporation will conduct itself both internally and
externally. Sometimes this can require a change in the culture of the corporation. In that
regard, it is often desirable to establish a brand champion, i.e. someone that will champion the new values. The brand champion is usually a senior leader within the corporation but
can also be a member of the board (i.e. Council).
In addition to this, the brand can be championed through the creation of a cross departmental team of employees within the corporation that will be responsible for
championing the brand implementation within their respective departments as well as in the
community. This committee would be comprised of staff who have an interest in the brand
and in supporting its adoption. Although the committee would have no formal powers, the
members would act as brand influencers while also supporting the Marketing and Communications Officer in the communications aspects of her role.
The Brand Manual contains the brand story and usage guidelines for the new look and feel
and the Marketing and Communications Officer has been identified as the lead staff person in terms of maintaining the brand identity and supporting other departments in the
development of department specific publications. The Marketing and Communications
Officer would also be responsible to train other staff in this regard and a training session is
being planned.
Based on the cost estimates obtained, there is not sufficient funding to rebrand all Town owned assets with the $10,000 in approved funding. Hence, staff is recommending that
additional funding be provided in 2016 with any remaining items being brought forward to
the 2017 Budget process for consideration at that time.
With respect to implementing the new branding, Town Council has the following options:
Option 1 – Rebrand all Town Owned assets in 2016
This is the ideal solution as most corporations will try to rebrand all of their assets
around the same time for reasons of efficiency and effectiveness. However, there
are valid concerns about the total cost of doing this all at once.
Option 2 – Rebrand all Town Owned assets over the 2016 – 2017 timeframe
This is the recommended option as it enables, using the approved $10,000 in
funding, a significant step to be taken in this regard. Certainly, the Town wants to avoid past situations where some Town assets were still using the old or wrong
version of the logo for many years.
Page 2 / 4 CAO
73
Option 3 – Rebrand high priority/highly visible uses of the logo only with funds as
currently approved and with other uses updated as those items are replaced
This is the least desired option as it will result in a piecemeal type approach to
rebranding the Town. Moving forward with this option will likely result in a less than desired acceptance and adoption moving forward.
COMMUNITY STRATEGIC PLAN
This initiative is in keeping with the broad strokes of the Community Strategic Plan;
namely, demonstrating excellence in local government and improving communication.
Implementing the new branding immediately will help ensure the Town’s public image is attractive to citizens, business owners and new residents while the brand promise, if
executed fully, will ensure that the expectations of these different groups are met.
CONSULTATION/COMMUNICATION
In order to raise awareness of the new brand, staff is recommending that the new brand
story and logo be publically launched at the Open House being held to update the community on the progress being made on the Community Strategic Plan.
Staff is working to have a number of Town assets rebranded by then in order to showcase
the new look. Invitations for the launch event will also be sent to the following groups:
Participants in the brand development process;
Community agencies and groups;
Town Council/staff;
Members of the public; and,
Local media. FINANCIAL IMPACT/FUNDING SOURCE
Appendix A to this report includes a detailed listing of the various Town-owned assets that require rebranding. An estimated cost of rebranding these items is listed below.
Page 3 / 4 CAO
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The approved 2016 budget includes $10,000 as an initial budget amount to implement the
new branding. However, the cost to fully implement the Town’s new branding across all Town assets is estimated to require an additional $40,000 due to significant costs to
upgrade the wayfinding signage and replace the logos across the Town’s vehicle fleet. As
there are not sufficient funds in the 2016 budget, staff will bring forward the remaining
items for consideration as part of the 2017 budget process.
Categories Items
Signs - Exterior (Building, Roads) $24,919
Signs/Decals - Interior $2,388
Vehicles $17,000
Promotional Items $2,500
Subtotal $46,807
Contingency (5%) $2,340
Total $49,147
Existing Budget $10,000
Remaining Amount $39,147
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Reference Area/ Building Exact Location Description Photo Phase Notes Replacement Cost (each) Total Cost for all1 Corporate Corporate - Main Doors Window Film 2016Full replacement x 2Includes install$44.00 $88.00 1.1 Corporate 2nd Floor Mall Hallway Sign2016Full replacementIncludes install$160.00 $160.00 1.2 Corporate 2nd Floor Mall Hallway PostersTBDAs part of the re-branding project, 3 new posters will be designedTo be determined $0.00 1.3 Corporate 2nd Floor Mall Hallway PostersTBDAs part of the re-branding project, 3 new posters will be designedTo be determined $0.00 1.4 Street SignsHighway #19N at Stauffer MotorsSign2016Face Replacement x 2Includes install$700.00 $1,400.00 1.5 Street Sign Highway #19/ North St. Sign2016 Face Replacement $1,900.00 $1,900.00 Street SignNorth side of Kelseys & North St E of BroadwaySign2016/2017Face Replacement $1,200.00 $2,400.00 1.6 Community CentreNorth Side/ Baseball Diamonds/ OutdoorsSign2017 Recreation Logo $180.00 $180.00 1.7 Community CentreNorth Side/ Skate Park/ OutdoorsSign2017Remove logo. Will provide a cover for the logo$0.00 $0.00 1.8 Community CentreNorth Side/ Skate Park/ OutdoorsSign2017 Replace logo only $10.00 $10.00 1.9 Community CentreNorth Side Entrance/ Outside DoorSign2016Video Surveillance Sign- Total of 10 of these signs in the community centre. For specific locations, unhide rows.$31.50 $315.00 1.1 Community CentreNorth Entrance/ Just inside the doorSign2016 Full replacementLOGO INVENTORY76
1.11 Community CentreLounge between the arenasSign2016 Full replacement1.12 Community CentreLounge between the arenasSign2016Arena Heating Policy - 2 of these signs in the community centre$83.00 $166.00 1.13 Community CentreLounge between the arenasSign2016Call Box Sign- Total of 6 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$17.00 $102.00 1.14 Community CentreCIBC Arena/ Just inside upstairs doorSign2016 Full replacement1.15 Community CentreCIBC Arena/ Just inside upstairs doorSign2016 Full replacement1.16 Community CentreColin Campbell Arena/ Inside the upstairs doorSign2016 Full replacement1.17 Community CentreColin Campbell/ Inside the upstairs doorSign2016 Full replacement1.18 Community CentreLions Den inside entrance/ Beside StairsSign2016External Defibulator Sign- Total of 3 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$16.00 $48.00 1.19 Community CentreDownstairs Hallway/ Outside downstairs entrance Colin Campbell ArenaSign2016 Full replacement1.2 Community CentreDownstairs Hallway/ Outside downstairs entrance Colin Campbell ArenaSigns2016 Full replacement1.21 Community CentreDownstairs Arena Womens BathroomSign2016No Camera Sign- Total of 16 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$8.50 $136.00 77
1.22 Community CentreDownstairs Arena Mens BathroomSign2016 Full replacement1.23 Community Centre Arena changerooms Sign20168 changerooms total between two arenas.1.24 Community Centre Arena changerooms Sign2016No Valuables in Changeroom Sign- Total of 18 of these signs with the logo on it in the community centre. For specific locations, unhide rows.$8.50 $153.00 1.25 Community CentreDownstairs Hallway/ Outside of back door gymSign2016 Full replacement1.26 Community CentreDownstairs/ East DoorwaySign2016 Full replacement1.27 Community Centre East Doors Window Film 20162 of them. Full replacement. Includes installation$7.50 $45.00 1.28 Community CentreEast Doors/ Just inside the DoorsPosters2016 Full replacement$0.00 1.29 Community CentreEast Doors/ Just inside the doorsPoster2017 Facility Rental Poster1.3 Community CentreEast doors/ Just inside the doorsSign2016 Full replacement1.31 Community CentreEast Doors/ directly on the second set of doorsSign2016 Full replacement1.32 Community CentreAcross from the customer service deskStone carving N/A No replacement1.33 Community CentreBehind the customer service deskLarge Sign2016Replace logo only. Welcome sign stays78
1.34 Community CentreBeside the customer service deskSign2016 Call Box sign1.35 Community CentreUnder the customer service deskPostersLow Remove, no replacement1.36 Community CentreOffices behind the customer service deskPosterN/A Remove with no replacement1.37 Community CentreDoor to the Squash CourtsSign2016 Full replacement1.38 Community CentreSouth Doors – just inside the doorSign2016 Full replacement1.39 Community Centre South Doors – On doors Window Film 2016 Full replacement $7.50 $15.00 1.4 Community CentreSouth Doors- Outside on wallSign2016 Full replacement1.41 Community CentreDownstairs Pool Changerooms- on wall between changeroomsSign2016 Full replacement1.42 Community CentreIn womens pool changeroomSign2016 Full replacement1.43 Community CentreIn mens pool changeroomSign2016 Full replacement1.44 Community CentreIn pool area, on wall between changeroom doorsSign2016 Full replacement1.45 Community CentreIn pool area, on wall outside lifeguard officeSign2016 Full replacement1.46 Community CentreIn gym, by main door, above shelvingSign2016 Full replacement79
1.47 Community CentreIn gym, outside sauna doorSign2016 Full replacement1.48 Community CentreMain Floor Ladies Room, close to Lions AuditoriumSign2016 Full replacement1.49 Community CentreMain Floor Mens Room, Close to Lions AuditoriumSign2016 Full replacement1.5 Community CentreSenior Centre- outside of kitchenSign2016 Full replacement1.51 Community Centre Lions Auditorium Sign2016 5 total of this sign. Logo only $10.00 $50.00 1.52 Community CentreWest Arena doors – Lions Den doorWindow Film 2016 Full replacement $7.50 $15.00 1.53 Community CentreFloor mat in front of customer service deskFloor mat20161.54 Community CentreCIBC Arena scoreboard hanging from ceilingLogoN/A Remove logo, no replacement1.55 Community Centre East Parking Lot Signs2017 2 of these are in the lot. $20.00 $40.00 1.56 Parks and TrailsScouts building parking lotSign2017 Replace logo only x 2 $20.00 $40.00 1.57 Parks and TrailsSummer Place Parking LotSign2017 Replace logo only1.58 Parks and TrailsScouts building parking lotSign2017 Replace logo only x 6 $9.50 $57.00 80
1.59 Parks and TrailsParticipark Entrance – Concession St.Sign2017 Replace logo only1.6 Parks and TrailsParticipark Entrance – Concession St.Sign2017 Replace logo only $9.50 $9.50 1.61 Parks and TrailsParticipark – on trail, close to Baldwin St.Sign2017 Replace logo only $9.50 $9.50 1.62 Parks and TrailsParticipark – Baldwin St. Path EntranceSign2017 Replace logo only $9.50 $9.50 1.63 Parks and TrailsParticipark- Baldwin St. Path EntranceSign2017 Replace logo only1.64 Parks and TrailsParticipark – Washington Grand Path EntranceSign2017 Hidden location. $20.00 $20.00 1.65 Parks and TrailsToboggan Hill Trail – Baldwin St.Sign2017 Replace logo only $9.50 $9.50 1.67 Parks and TrailsToboggan Hill Trail – Baldwin St.Sign2017 Replace logo only1.66 Parks and TrailsVeterans Memorial Path – Rolph St.Sign2017 Replace logo only $9.50 $9.50 1.68 Street SignsHighway 3 West – Across from McLaughlins/ IMASign2016 Face Replacement1.69 Parks and TrailsCoronation Park – John Pound Rd. across from the golf course main driveway2017 Replace logo only $9.50 $9.50 1.7 Parks and TrailsCoronation Park- Main Entrance- Van St.2017 Replace logo only $9.50 $9.50 1.71 Parks and TrailsCoronation Park – along walking path, before you hit the pond2017 Replace logo only $9.50 $9.50 81
1.72 Parks and TrailsCoronation Park – by the start of Carroll Trail2017 Replace logo only1.73 Parks and TrailsCoronation Park- Carroll Trail2017 Replace logo only $9.50 $9.50 1.74 Parks and TrailsCoronation Park – Carroll Trail2017 Replace logo only $9.50 $9.50 1.75 Street SignsHwy #19 S – at Simcoe St2017 Face Replacement $1,900.00 $1,900.00 1.76 Street SignsHwy #19 S- at roundabout2017 Face Replacement $1,900.00 $1,900.00 1.77 Street SignsNorth St. E – East of Tillson Ave, on N side2017 Face Replacement $1,900.00 $1,900.00 1.78Spruce St. LocationIn Lunchroom MapN/A No replacement1.79Customer Service CentreOutside Main Door Sign2016 Replace logo only. $5.00 $5.00 1.8Customer Service CentreMain Sign out front Sign2016Face Replacement x 2 sidesincludes installation$250.00 $500.00 1.81Customer Service CentreCustomer Service WindowsWindow Film 2016 6 window sections in total $50.00 $300.00 1.82Customer Service CentreEmployee Only Doors – Inside main officeWindow Film 20162 doors in total – different film on both doors$50.00 $100.00 1.83Customer Service CentreBuilding department officeSign – materialN/A Remove, no replacement1.84Customer Service CentreOn wall behind the customer service repsPoster N/A Remove, no replacement$0.00 82
1.85 Parks and TrailsEast side Lake Lisgar – Frank St. bridge over lakeSign2017 Replace logo only.1.86 Parks and TrailsEast Side of Lake Lisgar – west of bridge over lakeSign2017 Replace logo only. $9.50 $9.50 1.87 Parks and TrailsTrans Canada Trail – Fourth St.Sign2017 Replace logo only. $9.50 $9.50 1.88 Parks and TrailsTrans Canada Trail – Fourth St.Sign20173 separate signs – date on sign. Replace logo only$9.50 $28.50 1.89 Annandale HouseMain Entrance- Between doorsPosters N/A Remove, no replacement1.9Lake Lisgar WaterparkMain Entrance – Beside main doors insidePosters N/A Remove, no replacement1.91 CorporateCouncil Chambers – behind round tablePlaque N/A Town Crest1.92 CorporateCouncil Chambers – Behind round tableFlag2016 Town Crest$0.00 1.93 CorporateCouncil chambers – PodiumPodium 2016 Town Crest$50.00 1.94 CorporateOutside Mall Doors – Front, Back, Side doorsSign2017 3 signs in total $9.50 $9.50 N/A Community CentreMemorial Arena - Directly on ice padDecal N/A 20162 on the rink. This will be done when the ice is removed. For this rink, the ice will come out at the end of March and go in at the end of AprilN/A Community CentreCommunity Arena - Directly on the iceDecal N/A 20162 logos on the ice. The ice will be removed for the summer months83
N/A Annandale House N/A Name Tags N/AN/A Corporate N/APromotional ItemsN/A Pens, books, clothingFleet Vehicle1D7HA16K28J159709Dodge 1500 PickupDecal2017 Roads department- Unit 21$400.00 Fleet Vehicle1FDWF36S73ED08191Ford F350 PickupDecal2017 Roads department - Unit 23$400.00 Fleet Vehicle3GCE14V37G177303Chev Silverado PickupDecal2017 Roads department- Unit 25$400.00 Fleet Vehicle1DH7HA18NX3J552776Dodge 1500 PickupDecal2017 Complex - Unit 29$400.00 Fleet Vehicle525-10555Zamboni Ice ResurfacerDecal2017 Complex - Unit 116$1,000.00 Fleet Vehicle3C6JR6ET0GG123164Ram 1500 PickupDecal2017 Water - Unit 22$400.00 Fleet Vehicle3GCXKUEJ3AG132636Chev Hybrid PickupDecal2017 Water - Unit 28$400.00 Fleet Vehicle1FTZR44U87PA28826Ford Ranger PickupDecal2017 Engineering - Unit 19$400.00 Fleet Vehicle5N1AR2MM7FC7027262015 Nissan PathfinderDecal2017 Engineering - Unit 31$400.00 Fleet Vehicle2FMZA50207BA23916Ford Freestar VanDecal2017 Pool - Unit 20 $360.00 $400.00 Fleet Vehicle1GMDU03E62D266532Pontiac Montana VanDecal2017 Pool - Unit 32$400.00 Fleet Vehicle3C7WRAT7GG108856RAM 2500 Dump BodyDecal2017 Cemetery - Unit 33 $760.00 $1,000.00 Fleet Vehicle1FMCU4K3XBKB08077Ford Escape HybridDecal2017 Building - Unit 34$400.00 Fleet Vehicle1FMCU4K31BKB08078Ford Escape HybridDecal2017 Building - Unit 39$400.00 Fleet Vehicle1G1JC52F747357286Chev CavalierDecal2017 Bylaw - Unit 36$400.00 Fleet Vehicle3C7WRTBJ6GG100832RAM 3500Decal2017 Roads - Unit 40$400.00 Fleet Vehicle1FDWF365X7EA77156Ford F350Decal2017 Roads - Unit 47$400.00 84
Fleet Vehicle2NPLHD8X85M857555Peterbilt 335 SanderDecal2017 Roads - Unit 60$1,000.00 Fleet Vehicle1HTWDAZR3CJ611857IHC 7400Decal2017 Roads - Unit 61$1,000.00 Fleet Vehicle2NPNHD8X14M814618Peterbilt 330 SanderDecal2017 Roads - Unit 62$1,000.00 Fleet Vehicle2NPLHD8X76M644582Peterbilt 335 SanderDecal2017 Roads - Unit 63$1,000.00 Fleet Vehicle2NPNHD8X14M814617Peterbilt 330 SanderDecal2017 Roads - Unit 64$1,000.00 Fleet Vehicle1HTWCSUR7GH217209IHC 4900 SanderDecal2017 Roads - Unit 75$1,000.00 Fleet Vehicle3C6TR5HT1GG109370RAM 2500 CrewcabDecal2017 Parks - Unit 43$0.00 Fleet Vehicle3C7WRTBJ4GG100831RAM 3500Decal2017 Parks - Unit 46$0.00 Fleet Vehicle3D6WD68A18G194621Dodge 4500Decal2017 Water - Unit 44$0.00 Fleet Vehicle1GTEG15X941232187GMC Cargo VanDecal2017 Water - Unit 45$0.00 Fleet VehicleWA250-3MC-A71396Komatsu WA250Decal2017 Roads - Unit 80$1,000.00 Fleet VehicleCAT924GEDDA01010CAT 924G LoaderDecal2017 Roads - Unit 81$1,000.00 Fleet VehicleX025088XChampion Road GraderDecal2017 Roads - Unit 82$0.00 Fleet VehicleMT6-1050Trackless MT6Decal2017 Roads - Unit 83$0.00 Fleet VehicleMT5TD-3196Trackless MT5Decal2017 Roads - Unit 84$0.00 Fleet Vehicle2A9AM3L66AB181118AMI 3000 Road SweeperDecal2017 Roads - Unit 85$0.00 Fleet VehicleAFDPO8193CAT 420D BackhoeDecal2017 Water - Unit 86$0.00 Additional ItemsStreet SignsSimcoe St W of West Town Line2017 Face Replacement $1,900.00 $1,900.00 Street SignsTertiary Wayfinding Signs2017 Face Replacement $50.00 $1,500.00 Street Signs Signs - Post Refinishing2017 Sand blast and repaint $200.00 $8,800.00 85
Interior Sign RefinishingLabour & Materials2016$960.00 Booth/banners2016$2,500.00 Add'l Trackless Vehicle2017$1,000.00 *Note: Some cost amounts are a total for a number of signsTotal$46,807.0086
Brand Manual
Town of Tillsonburg
2016
87
Contents
Introduction 1
1.0 Brand Platform
1.1 About Tillsonburg 4
1.2 Our Vision 5
1.3 Our Goals 6
1.4 Our Values 6
1.5 Our Assets 7
1.6 The Brand Story 8
1.7 The Essence 9
1.8 Target Audiences 10
1.9 Sample Messaging 11
1.10 The Identity 12
2.0 Brand Guidelines
2.1 Logo Construction 16
2.2 Logo Spacing 17
2.3 Logo Typography Standards 18
2.4 Brand Typography Standards 20
2.5 Colour Specifications 22
2.6 Logo Styles 24
2.7 Improper Usage 26
3.0 Stationery
3.1 Applications 30
3.2 Business Cards 32
3.3 Envelopes 34
3.4 Letterhead 35
4.0 Vehicles
5.1 Fleet Vehicles 38
5.0 Clothing
4.1 T-Shirts 42
4.2 Polo & Golf Shirts 43
4.3 Hoodies 44
4.4 Hats 45
6.0 Information
5.1 Copyright 47
5.2 Templates & Files 47
5.3 Contact Information 47
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Tillsonburg Brand Manual | Introduction
Introduction
This manual describes how the Tillsonburg logo should be used by the
Corporation of the Town of Tillsonburg. While the brand platform and story
belong to the entire Tillsonburg community, the Tillsonburg logo will be the
sole property of the Corporation of the Town of Tillsonburg.
Use of this logo implies authorization, endorsement or other involvement
from the Corporation of the Town of Tillsonburg. As such, the Tillsonburg
logo should not be used without the express written consent of the
Corporation of the Town of Tillsonburg and any usage must be in
accordance with the logo guidelines that follow.
Management
The guidelines in this manual are administered by the Chief Administrative
Officer of the Town of Tillsonburg. Any use of the logo that deviates from
these guidelines must be authorized by the CAO or his/her designate.
Application
The logo guidelines apply to all Corporation of the Town of Tillsonburg
communication and marketing deliverables including:
· Official Correspondence
· Reports
· Signage
· Print Collateral (Brochures, Posters, Forms)
· Websites and Other Electronic Communication
· Clothing
· Branded Merchandise
· Vehicles
Assistance
If you have questions about these guidelines,
contact the Marketing and Communications Officer
at (519) 688-3009 ext. 3231
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BrandPlatform
Town of Tillsonburg
2016
90
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Brand Platform | Tillsonburg Brand Manual
About Tillsonburg
Tillsonburg is a distinct urban community that exists
within a larger rural context. While its population exceeds
15,000, Tillsonburg serves as a regional centre for a surrounding
population of over 50,000.
With its small-town feel, attractive downtown and access
to quality recreation, education and community amenities,
Tillsonburg provides a unique environment in which to live,
work and play.
Source: Town of Tillsonburg Community Strategic Plan, August 2014
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Tillsonburg Brand Manual | Brand Platform
5
Our Vision
Tillsonburg is a family-friendly community known for its historic
charm, thriving businesses and modern lifestyle amenities. It is a
regional hub for employment, recreation and culture.
Residents envision Tillsonburg as a desirable place to live and
visit. They see Tillsonburg as a supportive community for all
demographic groups, with an engaged population and a diverse,
modern economy providing a variety of quality employment
opportunities.
An accountable local government will communicate seamlessly
with citizens and other levels of government, and will
continuously act to meet the evolving needs of the Town.
Tillsonburg will be known as a unique and differentiated
community. Its vibrant main street and welcoming atmosphere
will attract tourism and help local businesses to thrive. Its status
as a hub within the surrounding rural agricultural landscape will
set it apart, and its ample green space and trails will provide high
quality recreational opportunities.
Source: Town of Tillsonburg Community Strategic Plan, August 2014
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Brand Platform | Tillsonburg Brand Manual
Our Goals
A strong brand will enable Tillsonburg to...
• Be more successful in attracting and retaining
talent, trade and tourism
• Strengthen our reputation as dynamic place to
live, work, and play
• Encourage innovative, sustainable economic development
• Effectively communicate the values of the town
and the character of the people who live here
• Deliver a consistent, authentic message about the
community to citizens, stakeholders, and potential partners
• Nurture and promote civic pride and engagement
(i.e. brand ambassadors)
Our Values
In Tillsonburg…
We encourage an entrepreneurial spirit;
We enjoy a high quality of life;
We believe in a strong sense of community; and,
We value arts and culture.
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Tillsonburg Brand Manual | Brand Platform
Our Assets
Arts & Culture
Annandale NHS, (3.79)
Station Arts Centre, (3.55)
Festivals & Events, (2.75)
Entrepreneurial Spirit
Downtown, (2.89)
Industry, (2.75)
Business Friendly, (2.58)
Entrepreneurial, (2.33)
Green Initiatives, (2.33)
Diverse Economy, (2.32)
Investment Opportunities, (2.08)
Quality of Life
Walking Trails, (4.02)
Lake Lisgar, (3.98)
Community Centre, (3.97)
Location, (3.62)
Family Friendly, (3.46)
Recreation, (3.33)
Education, (3.01)
Access to Childcare, (2.91)
Health & Wellness, (2.87)
Entertainment, (1.82)
Sense of Community
Community Centre, (3.97)
Safety, (3.95)
Family Friendly, (3.46)
Engagement, (3.22)
Customer Friendly, (3.13)
Services, (2.96)
Youth Activities, (2.37)
Pet Friendly, (2.80)
Festivals & Events, (2.75)
Tillsonburg provides many advantages to residents, businesses, investors and visitors. An August 2015 survey asked respondents to identify words and/or phrases they associated
most with Tillsonburg. The results shown are the weighted average, with “0” being the least identifiable and “5” being the most identifiable.
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The Brand Story
In Tillsonburg, you can be known by name and valued by the
community around you. In Tillsonburg, young leaders can stretch
their wings and entrepreneurs succeed. In Tillsonburg, everyday
encounters often lead to extraordinary opportunities, and new
markets are within easy reach—by road, rail or runway.
In Tillsonburg, you can enjoy the fruits of your labour.
Our agricultural heritage means hard work is valued,
but so too is rest and relaxation. In Tillsonburg, neighbours
are friends, and children can play safely in yards and parks.
As a regional hub, Tillsonburg offers high-quality recreational
amenities, cultural programs and health/wellness services.
In Tillsonburg, you can enjoy a rich, meaningful life at any age.
In Tillsonburg, creative minds converge. In Tillsonburg,
residents are known for their ingenuity, passion and persistence.
In Tillsonburg, you can make a difference. You can help meet
community needs as a businessperson, or leave a legacy as a
volunteer. In Tillsonburg, you can champion a cause, or anchor
a team. Tillsonburg is a community where you can create your
own future.
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Tillsonburg Brand Manual | Brand Platform
The Essence
The essence of Tillsonburg is captured in three words
– connected, enriched and inspired.
Connected
• Strong sense of community among residents
• Strong history of community engagement and collaboration
• Ability to network naturally due to size of the community
• Fibre optic infrastructure in industrial areas
• Strategic location with good access to markets
and transportation
Enriched
• Variety and quality of recreation and leisure programs,
services and facilities
• Many opportunities to be meaningfully involved in
the community (i.e. organizations, clubs, causes)
• Abundance of parks, green spaces and trails
• Hospital, health and wellness services
• Family-friendly lifestyle without the stresses found
in larger urban centres
• Arts and cultural amenities
• Rural and urban influences combine for a sustainable,
comfortable pace
Inspired
• Enterprising history
• Entrepreneurial spirit and rural work ethic evident
• Proven leadership in agri-business and related ventures
• Track record of “made-in-Tillsonburg” solutions
and grassroots initiatives
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Target Markets
The Community Strategic Plan of August 2014 identifies a need to
improve economic sustainability and achieve greater demographic
balance. Accordingly, the Town’s brand has the following audiences.
Talent – The Middle Third (Adults aged 25 – 45)
• People looking for a high quality of life for their entire household
• People looking for a safe, active, and accessible community
• People looking to put down roots or to go “home”
• Entrepreneurial-minded people looking to create their own future
• Workers in manufacturing, business services,
health or senior-related services
• Commuting professionals with families
Trade – Manufacturing, Agri-food, Retail, Technology
• Industry looking for market access without associated costs
• Industry employing workers in unskilled, skilled
and management positions
• Industry looking for a large regional employee base
• Retail businesses for under-served area with potential
for a larger regional market
• Businesses that require ultra high-speed connectivity
• Industry looking for supportive council and community
Tourism – The create-your-own-adventure day tripper
• People who value taking the road less traveled and exploring
what others overlook including:
• History and Aesthetic enthusiasts (Annandale National
Historic Site; Pioneer Cemetery; architecture; genealogy)
• Arts and culture lovers (Station Arts; Otter Valley Playhouse;
Oxford Studio Tour; decor and crafts)
• Festival and event patrons (Christmasfest; Turtlefest)
• Sports and Recreation participants
(teams; tournaments; trails; outdoor recreation)
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Sample Messaging
Talent – The Middle Third (Adults aged 25 – 45)
Tillsonburg is home. It’s a community where the pace is comfortable
and the people are committed to causes beyond themselves. They seek
to enrich their lives through personal connections and meaningful
leisure activities. Hard work is valued here and the entrepreneurial
spirit is alive and well. Located within an easy drive of major centres,
Tillsonburg combines the best elements of rural and urban living.
Trade – Manufacturing, Agri-food, Retail, Technology
Located in Ontario’s manufacturing heartland, and close to major
centres, Tillsonburg is an attractive place for employment and
investment. Tillsonburg is where highly-skilled and talented people
converge. Our high quality of life is appealing to workers, and our
ingenuity and work ethic are deeply ingrained. Our entrepreneurial
spirit is evident in grass-roots solutions and strong public support.
Tourism – The create-your-own-adventure day tripper
Tillsonburg is ripe for adventure. Knowledgeable residents and a
welcoming atmosphere makes day trips enjoyable and unique. Our arts
and culture, festivals and events, National Historic Site, and recreation
and leisure programs means there is something for everyone —
regardless of interest.
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The Identity
The Town of Tillsonburg’s visual identity is a valuable asset that
distinguishes Tillsonburg’s services and character from those of other
municipalities.
The custom typeface is reflective of Tillsonburg’s personality: it is
personable, welcoming, exciting and fun—while still being professional
and experienced. The curvature of the characters, and the slight forward
tilt, represent Tillsonburg’s forward thinking, and look to the future.
The cursive nature of the font represents our connection to each other,
and our strong sense of community. It also serves as an autograph—it is
unique and deeply personal to each and everyone of us.
The Liriodendron, or Tulip Tree leaf represents our relationship to
the land, green spaces and walking trails. Tillsonburg has made a
considerable effort in preserving our Carolinian forest areas.
The colour palette was chosen to reflect Tillsonburg’s community
values. Blue is the colour of trust and responsibility — it seeks peace
and tranquility and promotes communication. Green is the colour of
balance, harmony and growth. It promotes a love of nature, and a love
of family and friends.
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LogoGuidelines
Town of Tillsonburg
2016
101
16
Logo Construction | Tillsonburg Brand Manual
Tagline
Icon
Wordmark
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Tillsonburg Brand Manual | Logo Spacing
Minimum Clear Space
• In any format, a rectangular clear space
must be left around the logo.
• The minimum distance above and
below the logo is the height of the icon
from the centerpoint.
• The minimum distance to the left and
right of the logo is the width of the icon
from the first and last letter.
Minimum Size
• Within print format the icon element
must never be reproduced at less than
0.25” in height.
• To ensure legibility within a digital
format the icon element must not be
less than 16 pixels.
• With respect to sizing the logo,
legibility should always be the
determining factor.
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Logo Typographic Standards | Tillsonburg Brand Manual
Only two font styles are
used for the logo:
Tillsonburg Custom is a
display font consisting of
1 typeface width, and only
contains the letters form-
ing “Tillsonburg”.
Futura Medium While
Futura has several width
variations, only "Medium"
is used.
Futura MediumABCDEFabcd1234
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz
1234567890!@#$%^&*()
When to Use:
Tillsonburg Custom
is a custom created
Typeface. It is only
to be used as the logo
and should not be used
under any other cir-
cumstances.
When to Use:
Futura Medium is the
only font to be used for
the tagline.
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Tillsonburg Brand Manual | Logo Typographic Standards
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Brand Typographic Standards | Tillsonburg Brand Manual
In addition to the custom
typeface, two font styles
are used for the brand:
Adobe Caslon Pro
Consisting of 4 typeface
widths: Regular, Italic,
Bold and Bold Italic.
Futura Medium While
Futura has several width
variations, only "Medium"
is used.
Futura MediumABCDEFabcd1234
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz
1234567890!@#$%^&*()
When to Use:
Adobe Caslon Pro
is the primary brand
font, and is to be used
for all forms of standard
body text, ranging from:
stationery, brochures
and all forms of general
correspondence.
* Georgia may be
substituted for Adobe
Caslon Pro in the event
that it is unavailable,
or can be used in email
and website design as a
web safe font.
When to Use:
Futura Medium is the
secondary font, used
for the Slogan and/or
Motto.
It is also to be used
as the standard for
Callouts in stationery,
website design, brochures
advertisements and
all forms of general
correspondence.
Adobe Caslon ProABCDEFabcd1234
ABCDEFGHIJKLMNOPQRSTUVWXYZ
abcdefghijklmnopqrstuvwxyz
1234567890!@#$%^&*()
106
Tillsonburg Brand Manual | Brand Typographic Standards
21
Title
Lorem ipsum dolor sit amet.
Lorem ipsum dolor sit amet, consectetur
adipiscing
Donec convallis pellentesque risus, venenatis pretium
quam pharetra ac. Phasellus aliquam magna sapien,
quis egestas metus dignissim at. Cras dictum purus
id enim tempor, ut tempor ipsum efficitur. Curabitur
malesuada, felis sed finibus pellentesque, velit ante
dictum lacus, nec maximus massa velit vel mi.
Morbi scelerisque, diam et vestibulum elementum, odio velit finibus lacus, quis posuere
dui ligula ac diam.
Vivamus non leo nisl. Curabitur scelerisque lectus
id dui viverra, a mollis tortor porttitor. Phasellus
sollicitudin, diam at molestie scelerisque, massa tortor
suscipit ipsum, vitae convallis odio nibh et turpis.
Suspendisse vitae ex gravida, mattis lectus vel, tristique
justo. Cras vehicula vulputate nisl sed viverra. Duis
tempus venenatis nibh, a dapibus metus egestas sed
Title
Adobe Caslon Pro Bold
PMS 7706c
Main Heading
Adobe Caslon Pro
SemiBold
100% Black
Sub-Heading
Adobe Caslon Pro
SemiBold
PMS 424c
Body Copy
Adobe Caslon Pro
100% Black
NOTE: Body copy
should be black, or
if on a dark solid
background, white. The
minimum size should
be 9pt.
Callouts / Captions
Futura Medium
PMS 7706c
107
22
Brand Colour Specifications | Tillsonburg Brand Manual
Colours are a key element of the logo. The consistent use of
colour is critical to protect the brand and foster recognition.
The Tillsonburg logo may only be reproduced using the
following colours.
108
Tillsonburg Brand Manual | Brand Colour Specifications
23
Tillsonblue
PMS 7706c
C 100 M 50.5 Y 28.52 K 6.18
R 0 G 105 B 143
HTML #00698f
Tillsongrey
PMS 424c
C 56.57 M 47.43 Y 48.17 K 14.06
R 113 G 114 B 113
HTML #717271
Tillsongreen
PMS 375c
C 46.27 M 0 Y 100 K 0
R 149 G 214 B 0
HTML #95d600
Liriodendron tulipifera
To be produced as CMYK or RGB
109
24
Logo Styles | Tillsonburg Brand Manual
All logo applications may be reproduced in full colour,
black & white, or reversed out of a solid colour. If reproduction
on a colour background is required, the reverse version should be
used to ensure proper contrast.
Tagline Usage
The brand tagline may or may not be used depending on space
restrictions, vicinity to other uses of the tagline, or for general aesthetic
reasons at the discretion of the Marketing and Communications Officer.
Special Uses
Due to the intricacy of the polygon-styled Liriodendron tulipifera leaf,
there may be instances where a more simplified version is need (i.e.
stitching). A single colour version may be used if approved in accordance
with these guidelines.
110
Tillsonburg Brand Manual | Logo Styles
25
Full Colour
This is the full colour
version
Solid Black
The solid black version
is only to be used for
Fax, and some forms
of black/white printing
applications, such as
newspapers etc., where
coarse half-tone screens
are used.
Reversed
The logo should be
reversed on colour.
Icon as Logo
The Liriodendron
tulipifera leaf may be used
without the wordmark as
a stand-alone icon.
Social Media
There 2 versions of the
Social Media profile
image. Each are saved
as PNG files with
Transparent backgrounds.
To be used for all round &
square cornered profile images
such as Twitter, Facebook,
Instagram, Pinterest, etc.
To be used for circular profile
images such as: Google+.
111
26
Improper Logo Usage | Tillsonburg Brand Manual
The consistent use of the Tillsonburg logo is essential to protect the
brand’s integrity and recognition. No departures from these guidelines
are permitted.
To ensure the brand is not the victim of aesthetic vandalism,
the general rule to abide by is: DO NOT CHANGE, ALTER,
ADD OR MODIFY ANYTHING.
Individual Town Departments
do NOT have their own logos
The municipality has one icon and wordmark, which together form
the logo and represent the Core Brand. Through its consistent application
the municipality and its provided services will gain increased distinction
and equity.
Asking the public to identify Tillsonburg with more than one logo will
diminish the brand’s effectiveness. When divisions and departments use
their own marks, the impact and cohesiveness of both symbols becomes
diluted and can confuse audiences.
The comprehensive use of the Core Brand will ensure positive benefits
for the community.
112
Tillsonburg Brand Manual | Improper Logo Usage
27
DO NOT: Logo
Do not change, alter,
add or modify anything.
DO NOT: Icon
Do not resize or change
the position of the icon.
DO NOT: Fonts
Do not use any other
font, no matter how
close it may look to
Tillsonburg Custom or
Futura Medium.
DO NOT: Sizing
Do not use squish or
squash the logo. Any
resizing must be in
proportion.
DO NOT: Sizing
Do not rotate the logo.
The logo is intended to be
on a 0° axis.
DO NOT: Colour
Do not change the colours
even if they look similar.
Use the official colour
specifications detailed in
these guidelines.
The Town of
RECREATION
Tillsonburgonnbonb
CONNECTED. ENRICHED. INSPIRED.INSPCTED
113
Stationery
Town of Tillsonburg
2016
114
30
Files and Technical Tips | Tillsonburg Brand Manual
The Town of Tillsonburg logo is available in colour
and black and white.
The logo is available in the following formats:
Adobe Illustrator (eps/ai)
Adobe Illustrator is a vector creation program that
is used to create many types of designs. EPS and
Ai files are RAW files that can be resized without
loss in quality, but can only be opened with select
programs.
TIFF (tif) - 300 DPI
The higher resolution TIFF versions should be
used for print.
TIFF (tif) / JPEG (jpg) - 150 DPI
The lower resolution TIFF and JPEG versions
should be used in PowerPoint presentations and
Word documents.
JPEG (jpg) / GIF (gif) / PNG (png) - 72 DPI
The lower resolution JPEG, GIF, and PNG
versions should be used for web applications.
TECHNICAL TIPS
Resolution and format of the file will significantly
impact quality. For print purposes, vector based
files should be used wherever possible. If this is not
possible, select a higher resolution, uncompressed
file format when printing (e.g. EPS). For email
and web applications, using a compressed low
resolution file (JPEG, PNG) is acceptable.
Be careful not to enlarge a compressed image
(e.g., JPEG) too much as the image will become
pixelated. Also, never resize a GIF (either up or
down) because the image will become unreadable.
The following section provides guidelines for
professional printers and designers.
Please refer to typographic standards on page 20.
Templates are available for Microsoft Word, Excel
and PowerPoint. Business Cards are available on
disk in Ai formats.
Use only these templates.
115
Tillsonburg Brand Manual | Files and Technical Tips
31
116
32
General Business Card Specifications | Tillsonburg Brand Manual
John SmithJob Title
tel (519) 688-3009 ext. 1234
cell (519) 555-1234
fax (519) 842-9431jsmith@tillsonburg.ca
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.tillsonburg.ca URL: 10 pt Adobe Caslon Pro Reg • PMS 424c
Division: 8 pt Adobe Caslon Pro Reg • PMS 424c
Address: 8 Adobe Caslon Pro Reg • 100% K
Name: 10 pt Adobe Caslon Pro Reg • PMS 7706c
Title: 7 pt Adobe Caslon Pro Italic • 100% K
Method: 8 pt Adobe Caslon Pro Reg • PMS 7706 c
Info: 8 pt Adobe Caslon Pro Italic • 100% K
Reverse Copy: 13 pt Futura Medi um
Use only these templates.
117
Tillsonburg Brand Manual | General Business Card Specifications
33
John Smith
Job Title
tel (519) 688-3009 ext. 1234
cell (519) 555-1234
fax (519) 842-9431jsmith@tillsonburg.ca
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7
www.tillsonburg.ca
0.25”0.25”1.40”
0.25”
0.5”
0.5”
0.25”
0.25”
0.25”
0.94”
0.94”
0.25”
118
34
General Envelope Specifications | Tillsonburg Brand Manual
Slogan: 14 pt Futura Medium • White
0.42”
0.25”
0.25”
Department: 10.75 pt Adobe Caslon Reg • PMS 7706c
Address: 10.75 pt Adobe Caslon Pro Reg • 100% K
Use only these templates.
119
Tillsonburg Brand Manual | General Letterhead Specifications
35
www.tillsonburg.ca
Town of Tillsonburg
Development and Communication Services
200 Broadway, Suite 204 Tillsonburg, ON N4G 5A7
Tel: (519) 688-3009Fax: (519) 688-0759
0.5”0.5”2.5”
Address: 11 pt Adobe Caslon Pro Regular • 100% K
Department: 12 pt Adobe Caslon Pro SemiBold • PMS 7706c
Method: 11 pt Adobe Caslon Pro Regular • PMS 7706c
Slogan: 13 pt Futura Medium • White
URL: 15 pt Adobe Caslon Pro
Semibold • White
Division Specific Templates are available.
Use only these templates.
120
Vehicles
Town of Tillsonburg
2016
121
38
Signage & Vehicles | Tillsonburg Brand Manual
Municipal Fleet Concept
122
Tillsonburg Brand Manual | Signage & Vehicles
39
Municipal Fleet Concept
123
Clothing & Promo
Town of Tillsonburg
2016
124
42
Clothing & Promo | Tillsonburg Brand Manual
The Tillsonburg logo is to be placed on the left breast of
municipal and promotional shirts and jackets. All applications
must adhere to the brandmark colour standards.
Department, Division, and Special Event Applications to be
referred to the Marketing and Communications Officer.
125
Tillsonburg Brand Manual | Clothing & Promo
43
126
44
Clothing & Promo | Tillsonburg Brand Manual
The Tillsonburg logo is to be placed in the centre of
municipal and promotional hoodies or sweatshirts.
All applications must adhere to the logo colour standards.
Department, Division, and Special Event Applications to be
referred to the Marketing and Communications Officer.
127
Tillsonburg Brand Manual | Clothing & Promo
45
The Leaf Icon logo may be placed in the centre of a hat
or visor. The full logo may be placed on the back.
All applications must adhere to the logo colour standards.
Department, Division, and Special Event Applications to be
referred to the Marketing and Partnerships Officer.
128
Tillsonburg Brand Manual | Information
47
Information
Copyright
The Town of Tillsonburg’s logo is the property of the
Corporation of the Town of Tillsonburg. Any reproduction
of the logo, other than for municipal use, licensed programs
of the Town of Tillsonburg, or without the Town of
Tillsonburg’s expressed-permission is prohibited.
Templates & File Downloads
Business card, letterhead, envelopes and PowerPoint
templates have been created and are available through
the Marketing and Communications Officer.
Existing division and department sub-brands should not
be used, however marketing graphics description and
information will be addressed within. All departments
must adhere to the Corporate Brand Guidelines.
Contact Information
For further information regarding usage of the
Town of Tillsonburg logo please contact:
Marketing and Communications Officer
Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON
N4G 5A7
Tel: (519) 688-3009 ext. 3231
Fax: (519) 688-0759
129
ifourone
4 Eden Place
Tillsonburg, ON
N4G 5M7
T: (519) 719-2620
info@ifourone.com
www.ifourone.com
130
131
STAFF REPORT
DEVELOPMENT AND COMMUNICATION SERVICES
REPORT TITLE: SURPLUS LANDS – 1 PARKSIDE DRIVE
Report No.: DCS 16-14
Author: CEPHAS PANSCHOW
Meeting Type: COUNCIL MEETING
Council Date: MARCH 29, 2016
Attachments:
RECOMMENDATION:
“THAT Council receive Report DCS 16-14 Surplus Lands – 1 Parkside Drive; AND THAT the property described as Lot 715L, Plan 500, be declared surplus to
the needs of the Town of Tillsonburg and be sold in accordance with Bylaw 3549 – Sale of Real Property Policy including suitable advertising.”
EXECUTIVE SUMMARY
The purpose of this report is to obtain approval from Council to declare the 1 Parkside Drive
property as surplus to the needs of the municipality. If approved, the property would be
made available to the public through suitable advertising with any offers to purchase being
brought back to Council for consideration.
BACKGROUND INFORMATION
Based on assessment roll information provided by the Municipal Property Assessment
Corporation, the 1 Parkside Drive property appears to have been owned by the Town since
1990 although it should be noted that this property is part of Plan 500 – the original lot plan for the Town – so it may in fact have been for a much longer period. The property is not
developed and is currently vacant. Due to the smaller size of the parcel and the corner
location, the property is not suitable for development. One of the adjacent property owners
has approached the Town regarding the availability of the property as acquiring it could
help in resolving some of their access and retaining wall issues. Staff has investigated
whether or not the Town requires the property and the following is a summary of those
investigations.
132
Subject Property – 1 Parkside Dr
Page 2 / 4 CAO
133
Department/Agency Comment Response
Bell Canada Bell has no installations
over these lands and therefore no requirement
for easement protection
Engineering Take a varying road
widening along frontage
of Glendale (3-5m) before
disposal
Parcel should be
restricted from any future
building construction (currently zoned future
residential) or secondary
access for abutting lands
through the block.
Consider including a reserve along the
frontage of the block to
restrict.
Note that the driveway
for 11 Glendale currently
crosses the block, which
should dictate any
splitting of the block
Consider selling a portion or portions of the block to
all abutting land owners
To be investigated further
and widening depth
confirmed
Planning has advised that
the lot does not meet criteria
for residential development but should be merged with
adjacent properties if they
are the buyers to ensure no
future development can
occur
Agreed
Land will be made available through a public process.
Planning Lot is not suitable for
development. If sold to adjacent landowner(s),
should be merged with their
properties
Agreed
Tillsonburg Hydro Inc The only services on the 1 Parkside Drive property are
for 11 Glendale. If
ownership is going to be transferred to a third party,
an easement would be
required.
Union Gas No facility located within the proposed property sale
Page 3 / 4 CAO
134
COMMUNITY STRATEGIC PLAN
Not applicable.
CONSULTATION/COMMUNICATION
Staff has been in discussion with adjacent property owners regarding the potential
availability of this property. In addition to this, it is staff’s intention to provide notice to the public in accordance with Bylaw 3549 – Sale of Real Property Policy, and specifically, by:
1. Posting a notice on the property;
2. Advertising in the Tillsonburg News; and,
3. Posting a notice on the Town’s website.
FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact related to this report. There is potential for future revenue to the Town should an offer to purchase be received and approved by Council.
Page 4 / 4 CAO
135
STAFF REPORT FINANCE
Title: 2015 REMUNERATION AND EXPENSES
Report No.: FIN 16-13
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee
Date:
MARCH 29, 2016
Attachments: 2015 REMUNERATION AND EXPENSES
RECOMMENDATION
THAT FIN 16-13 2015 Remuneration and Expenses be received as information.
EXECUTIVE SUMMARY
Section 284 of the Municipal Act, 2001, S.O. 2001, requires that the Treasurer of a
municipality shall, on or before March 31 of each year, provide to the Council of the
municipality an itemized statement of the remuneration and expenses paid in the previous
year to:
• each member of Council in respect of his or her services as a member of the
Council or any other body, including a local board, to which the member has been appointed by Council or on which the member holds office by virtue of being a
member of Council;
• each member of Council in respect of his or her services as an officer or employee
of the municipality or other body; and
• each person, other than a member of Council, appointed by the municipality to serve as a member of any body, including a local board, in respect of his or her
services as a member of the body.
Although there are other members of the Police Services Board, since they are Provincial
appointees, their remuneration and expenses are not reported under the Municipal Act.
FINANCIAL IMPACT/FUNDING SOURCE
The attached document summarizes the remuneration, conference, seminar and expenses
paid to Councilors and Board members for 2015 of $208,343.50 (2014 - $195,798.26).
136
REMUNERATION & EXPENSE REPORT ANALYSISFor the Year Ended December 31, 2015POLICEMEETINGSERVICESHYDRO EXPENSESREMUNERATION PER DIEM BOARD BOARD PAID TOTAL*Mayor Molnar $33,558.75 $1,885.00 $2,950.62 $12,127.03 $50,521.40Councillor Beres $14,235.25 $1,885.00 $6,885.78 $2,146.10 $25,152.13Councillor Stephenson $12,886.06 $520.00 2,686.39 $16,092.45Councillor Rosehart $12,886.06 $260.00 $3,934.16 553.70 $17,633.92Councillor Hayes $12,886.06101.70 $12,987.76Councillor Esseltine $12,886.06 $390.00 1,071.74 $14,347.80Councillor Adam $12,886.06 $1,040.00 2,748.17 $16,674.23Larry Scanlan$2,665.00 $5,075.00 2,454.06 $10,194.06Michael Bossy$7,157.00 $7,157.00Phil Esseltine$6,958.00 3,308.14 $10,266.14Melvin Getty$535.73 $535.73John Gilvesy$7,355.75 1,442.06 $8,797.81Martin Klein$533.84 $533.84Scott McLean$7,157.00 $7,157.00Daniel Rasokas$5,295.53 226.00 $5,521.53Alex Urbanowicz$4,770.70 $4,770.70$112,224.30 $8,645.00 $11,959.78 $46,649.33 28,865.09$ $208,343.50* Authorized under By-Law # 3932138
STAFF REPORT FINANCE
Title: Town Owned Property Reporting
Report No.: FIN 16-16
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee Date: MARCH 29, 2016
Attachments:
RECOMMENDATION
THAT Council receives report FIN 16-16 Town Owned Property Reporting as
information.
EXECUTIVE SUMMARY
At the Council meeting of December 14, 2015, Council requested a report on Town Owned
Property. Accordingly, attached is a report incorporating details, by property, of revenue,
expenses, debt balances, and lease information.
139
Building Analysis - Customer Service Centre
December 31, 2015
Rent Revenue Note 1 236,055$
Total Revenue 236,055$
P/T Labour 767$
Supplies 671
Equipment Supplies & Repairs 7,157
Building Repairs & Maintenance 8,173
Heat, Light and Water Expense 40,995
Insurance 3,604
Miscellaneous 65
Subcontractor Expense 13,623
Debt Interest 2,883
Debt Principal 6,773$
Total Expenses 84,711$
Surplus/(Deficit)151,344$
Notes:
Note 1 The Town leases space to the following parties
Annual Revenue
Tillsonburg Hydro Inc 136,116$
County of Oxford (for Water operations)90,744$
Rogers Tower Rental (Annual)9,195$
236,055$
Note 2
HVAC
Outstanding Principle 23,400$
Interest Rate 5.49%
Year of final payment 2028
Note 2
Of the 2015 principal expenses, $4,972.86 relates to debt
that was paid off in Q4. The remaining principle of $1,800
relates to the following debt
2016 Facilities Summary, as amended - Report FIN 16-16, Town Owned Property Reporting
Building Analysis - Fire Hall
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Equipment Supplies & Repairs 1,524$
Building Repairs & Maintenance 2,555
Heat, Light and Water Expense 21,070
Insurance 538
Subcontractor Expense 8,118$
Total Expenses 33,805$
Surplus/(Deficit)33,805-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Police Station
December 31, 2015
Rent Revenue Note 1 265,145$
Total Revenue 265,145$
Supplies 264$
Equipment Supplies & Repairs 2,922
Building Repairs & Maintenance 11,493
Heat, Light and Water Expense 40,799
Insurance 1,717
Subcontractor Expense 35,170$
Total Expenses 92,365$
Surplus/(Deficit)172,780$
Notes:
Note 1 The Town leases space to the following parties
Annual Revenue
Infrastructure Ontario 265,145$
Note 2 There is no outstanding debt on this building
Building Analysis - Public Works
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Full time Labour 2,261$
Part time Labour 1,929
Part time Labour -OT 266
Supplies 2,758
Building Repairs & Maintenance 8,826
Heat, Light and Water Expense 25,244
Insurance 2,981
Miscellaneous 65$
Total Expenses 44,329$
Surplus/(Deficit)44,329-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Airport
December 31, 2015
Rent Revenue Note 1 4,320
Total Revenue 4,320$
Full time Labour 84$
Supplies 808
Building Repairs & Maintenance 3,787
Heat, Light and Water Expense 12,671
Insurance 1,267$
Total Expenses 18,617$
Surplus/(Deficit)14,297-$
Notes:
Note 1 The Town leases space to the following parties
Annual Revenue
Kitchen Rental 1,200$
Flight School Office Rental 3,120$
4,320$
Note 2 There is no outstanding debt on this building
Building Analysis - Cemetery
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Full time Labour 421.22$
Supplies 4,237
Equipment Supplies & Repairs 316
Building Repairs & Maintenance 1,447
Heat, Light and Water Expense 4,287
Insurance 592
Subcontractor Expense 3,642$
Total Expenses 14,942$
Surplus/(Deficit)14,942.15-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Community Centre
December 31, 2015
Miscellaneous Revenue - Rebate 1,828$
Rent Revenue Note 1 6,452
Donation Revenue 105
Total Revenue 8,384$
F/T Labour 601,756$
F/T Labour - OT 4,550
P/T Labour 86,960
P/T Labour - OT 727
Fleet Charges 18,193
Equipment Rental 51
Supplies 55,817
Equipment Supplies & Repairs 57,571
Books & Publications 432
Building Repairs & Maintenance 36,919
Heat, Light and Water 505,525
Insurance 32,744
Phone & Fax 3,081
Miscellaneous 8,913
Training 6,816
Subcontractor 174,555
Equipment Maintenance Contract 992
Debt Interest 118,374
Debt Principal 260,551
Total Expenses 1,974,526$
Surplus/(Deficit)1,966,142-$
Notes:
Note 1 The Town leases space to the following parties
Annual Revenue
Concessions - Beres Catering (ended in 2015)3,300$
Concessions - Chrissy's Catering (commencing August 2015)2,100
Wedding Rentals - one time 52
CBC - Rooftop antenna & ancillary devices 1,000
6,452$
Note 2 Principle and interest expenses relate to the following debt
Outstanding Principle Interest Rate Year of final payment
Superbuild Project 127,981$ 5.29%2031
Arena HVAC -$ 4.68%2015
Arena HVAC 446,393$ 5.04%2031
Reverse Osmosis 7,970$ 4.66%2017
Arena Floor 258,103$ 4.91%2032
Tennis Courts 65,280$ 4.91%2032
Lobby floor 10,907$ 4.91%2032
Arena 1,858,108$ 3.35%2023
Roof Betterment 155,000$ 2.45%2025
Note 2
Building Analysis - Elliot Fairbairn Centre
December 31, 2015
Rent Revenue Note 1 83,479
Total Revenue 83,479$
F/T Labour 2,420$
Supplies 8
Insurance 2,048
Miscellaneous 126
Training 253
Subcontractor Expense 2,725
Debt Interest 13,816
Debt Principal 15,464$
Total Expenses 36,860$
Surplus/(Deficit)46,619$
Notes:
Note 1 The Town leases space to the following parties
Annual Revenue
Infrastructure Ontario 83,479$
Note 2 Principle expenses relate to the following debt
Elliot Fairbairn
Centre
Roof
Betterment
Outstanding Principle 247,483$ 60,000$
Interest Rate 5.29%2.45%
Year of final payment 2031 2025
Note 2
This amount consists of a monthly rental fee, plus a reimbursement
of a portion of the Town's operating expenses. The town is
potentially exposed when it comes to the level of operating
expenditures. If the expenses are below the amount remitted to the
Town for the year, the Town must repay the difference.
Building Analysis - Annandale Museum
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Supplies 423$
Equipment Supplies & Repairs 6,267
Building Repairs & Maintenance 6,181
Heat, Light and Water Expense 21,993
Insurance 3,418
Subcontractor Expense 10,692$
Total Expenses 48,974$
Surplus/(Deficit)48,974-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Lake Lisgar Water Park
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Supplies 3,917$
Equipment Supplies & Repairs 2,771
Building Repairs & Maintenance 1,240
Heat, Light and Water Expense 18,982
Insurance 1,272$
Total Expenses 28,182$
Surplus/(Deficit)28,182-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Summer Place
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
F/T Labour -OT 5$
Supplies 333
Building Repairs & Maintenance 571
Heat, Light and Water Expense 3,835
Insurance 958$
Total Expenses 5,702$
Surplus/(Deficit)5,702-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
Building Analysis - Gibson House
December 31, 2015
Rent Revenue Note 1 -
Total Revenue -
Building Repairs & Maintenance 27$
Heat, Light and Water Expense 454
Subcontractor Expense 419$
Total Expenses 899$
Surplus/(Deficit)899-$
Notes:
Note 1 There are no lease agreements involving this building
Note 2 There is no outstanding debt on this building
STAFF REPORT FINANCE
Title: Banking Services Agreement
Report No.: FIN 16-15
Author: DARRELL EDDINGTON
Meeting Type: COUNCIL MEETING
Council/Committee Date: MARCH 29, 2016
Attachments: BY-LAW 4003
SCHEDULE A, BANKING SERVICES AGREEMENT
RECOMMENDATION
THAT Council receives report FIN 16-15 Banking Services Agreement;
And That By-Law 4003 be brought forward for Council consideration.
EXECUTIVE SUMMARY
At the Council meeting of March 14, 2016, Council approved single sourcing with TD
Commercial Banking. Accordingly, the by-law to approve the banking services agreement is being brought forward for Council consideration.
152
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4003
A BY-LAW to authorize an agreement between The Corporation of the Town of Tillsonburg and the
Toronto-Dominion Bank for provision of banking services. WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into
an agreement with the Toronto-Dominion Bank;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-Law between the Town of Tillsonburg and Toronto-Dominion is hereby approved;
2. THAT the Mayor and the Director of Finance be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg;
3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 29th DAY OF March, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF March, 2016.
____________________________ Mayor Stephen Molnar
____________________________
Town Clerk – Donna Wilson
153
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155
156
157
158
159
STAFF REPORT RECREATION, CULTURE & PARKS
Title: Tree By-law Revisions - Update
Report No: RCP 16-08
Author: Rick Cox, Director of Recreation, Culture & Parks
Meeting Type: COUNCIL MEETING
Council/ Committee Date: MARCH 29, 2016
Attachments:
RECOMMENDATION
THAT Council receive Report RCP 16-08 – Tree By-law Revisions – Update for information.
EXECUTIVE SUMMARY Council requested staff report back on whether the proposed revisions to the Town’s Tree
By-law are in alignment with the County’s By-laws.
BACKGROUND At the Council meeting of March 14, 2016, the proposed revisions to the Town’s Tree By-
law were discussed. Council asked whether the revision process had included ensuring
that the proposed changes were in alignment with the applicable County by-laws.
Staff reviewed the County’s existing Woodlands Conservation By-law. The By-law specifically exempts “activities or matters undertaken by a municipality or a local
board of a municipality.” It also applies only to woodlands with certain size and tree
density thresholds. The draft by-law for the Town speaks to individual trees rather than
woodlands.
It is the opinion of staff that the Town’s proposed by-law is in alignment with the County’s
by-law.
CONSULTATION/COMMUNICATION
County planning staff were contacted and advised that the current Woodlands
Conservation by-law is being revised but the revisions are not ready for release.
FINANCIAL IMPACT/FUNDING SOURCE N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
RCP 16-08 - Tree By-law Revisions 1/1
160
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Attendance: Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes, Kirby Heckford,
Mayor Stephen Molnar, Lindsay Morgan, Ashton Nembhard, Randy Thornton, Cedric
Tomico, John Veldman (Departed 9:29 AM)
Guest: Tricia Smith, Deputy Clerk (7:55 AM to 8:30 AM)
Staff Present: Cephas Panschow
Regrets: Andrew Burns, David Calder, Steve Spanjers
1. Call to Order
2. Adoption of Agenda
Moved By: R. Thornton Seconded By: K. Heckford
Proposed Resolution
THAT the Agenda as prepared for the Committee meeting of February 9, 2016 be adopted.
Carried
3. Disclosure of Pecuniary Interest – None disclosed
4. Approval of previous minutes
Moved By: R. Thornton Seconded By: J. Veldman
Proposed Resolution
THAT the minutes for the January 12, 2015 meeting be approved.
Carried
5. Presentations and Delegations
5.1 Community Strategic Plan
Deputy Clerk provided an overview of Report CL 16-01 Community Strategic Plan Update,
which was presented to Council on January 25. A Town Hall meeting is being planned for
April 5, 2016 @ 5:30 PM. Question raised as to how this will be communicated. Response
was that it would be through the Town’s normal channels and would consider appropriate
The Corporation of the Town of Tillsonburg
Development Committee
Tuesday, February 9, 2016
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg, ON N4G 5A5
Minutes
161
Council Meeting – Agenda - 2 -
social media as well. Suggestion to also consider using the BIA and privately owned
messaging signs, including LED ones. Also, can the tracking process be changed to have
the status of the items next to the timeframes identified in the original Community Strategic
Plan. Yes, this will be done.
Discussion about branding process and staff were asked to circulate report to Council once
available.
5 Tillsonburg Hub Consortium – Deferred until March meeting
6. Information Items
6.1. Community Strategic Plan
6.2. Post-Secondary Education – No update
6.3. Tillsonburg Hydro Inc (THI)
S. Molnar confirmed that two new board members had been approved; namely, Cliff
Evanitski and Ann Loker. Still one remaining vacancy. Members will serve until AGM. THI
is the only Local Distribution Company (LDC) to have representation on the regional energy
planning committee and further information will be coming forward in the near future.
6.4. Town Hall Task Force
J. Veldman advised that building assessment information on the 83 Rolph St property had
been provided to the Task Force. This property is only one of many that would be
considered, but due to public surplus process there is a need to conduct an initial review at
this time. The space needs study will help inform future considerations of any site. Concern
about operating costs of an older building versus a new one.
7. Reports from Departments
7.1. Economic Development
7.1.1. Fourth Quarter 2015
Staff provided an overview of year end metrics. Lead files opened was above target of
80 at 90 files. Other metrics on or close to targets (95% or more) with exception of client
visits to the community, website visits and corporate visits, which were slightly lower
than target. 15 new businesses opened versus target of 10 and 6 businesses closed,
which was the same as 2014. Supported Community Improvement Plan applications
and the eight approved ones resulted in nearly $5.5 Million in investment in our
Downtown
7.1.2. Land Sales
Staff circulated a copy of the Wise Line Metal Sales Inc news release, which is
scheduled to be released today. Two new companies coming to Tillsonburg resulting in
162
Council Meeting – Agenda - 3 -
a new 30,000 square foot industrial building and up to 20 jobs. Staff is dealing with
another offer on the remaining lands, which will be brought forward to Council at the next
meeting. Wise Line was appreciative of the support receiving from the Town.
With these two anticipated sales, Committee agreed that focus should be on Hwy 3
Business Park development.
7.1.3. Hotel Study Quotation
Staff presented the quote received from CBRE Hotels, the World’s leading hotel experts.
CBRE purchased PKF, which was previously Canada’s leading hotel consultancy. This
is being brought forward due to some interest by smaller hotel developers looking at the
community. Challenge is that the Town doesn’t have sufficient information to build a
business case and an updated study will help the Town sell the community better similar
to how building concepts could help sell industrial land. The last study was completed in
2006. Suggestion to review that report and costs at that time in more detail and bring
back additional information at the next meeting.
7.2. Building Department
Staff provided an overview of the Building Department Q4 2015 report in lieu of the Chief
Building Official being present. Total building permit value of $19.6 M is comparable to
average but down from last year’s total of $39M, which was due to high institutional levels of
investment. 61 Single family units and 23 apartment units versus 64 and 36 last year.
Some of the apartment totals are influenced by large one-off type projects. Stable projection
for 2016 with potential commercial and industrial upside.
8. General Business and Reports
8.1. Committee Vacancies & Election of Chair/Vice-Chair/Secretary
Committee acknowledged the passing of committee member Scott MacLean on January 18,
2016 and resignation of Mike Bossy at the January 12, 2016 committee meeting.
Deputy Clerk advised that it is up to the Committee as to whether they want to fill the vacant
positions or not. The Clerk’s Department will assist either way, including advertisements.
Discussion regarding what the gaps in knowledge and expertise may be and J. Goossens
suggested using Chamber of Commerce survey to develop a list of existing expertise and
potential gaps. He will circulate and collate. K. Heckford will lead subcommittee to review
and bring information back to Committee.
Moved By: R. Thornton Seconded By: J. Veldman
Proposed Resolution
THAT Lisa Gilvesy be appointed the acting Chair.
163
Council Meeting – Agenda - 4 -
Carried
Moved By: R. Thornton Seconded By: K. Heckford
Proposed Resolution
THAT Jesse Goossens be appointed the Vice-Chair.
Carried
9. Unfinished Business - None
10. Committee Minutes & Reports
10.1. Tillsonburg District Chamber of Commerce
The annual Chamber Awards will be launched shortly with the Gala being held on May 5. A
new award recognizing community contributions has been added to the event.
Development Committee selection process for Economic Development New Business
Award will be discussed at next meeting. The Chamber AGM is being March 23 at the
Carriage Hall.
10.2. Downtown Business Improvement Association
Façade Improvement Program has 2 – 3 applications undergoing review. Considering
submitting program for recognition by January 2017. AGM is March 22, 2016.
10.3. Tillsonburg District Real Estate Board
January report will be circulated when available. 2015 was the second best year on record
after 2007. Inventory is down to less than 5 months.
10.4. Physician Recruitment
Tillsonburg physician openings have been posted to PracticeInOxford.ca. More information
is needed on how many residents don’t have a family doctor. This can be provided. Plan
for 2016 includes advertising, visiting medical schools with focus on 3rd year students and
locum placements in addition to full-time positions.
11. Correspondence - None
12. Other Business
12.1. Roundtable
S. Molnar advised that the South Central Ontario Region Economic Development
Corporation AGM is scheduled for February 18 and notice will be circulated. He and
Development Commissioner attended economic development conference. Staff provided a
brief summary.
13. Next meeting – Tuesday, March 8, at 7:30 AM
14. Adjournment
164
Council Meeting – Agenda - 5 -
Moved By: C. Tomico Seconded By: Not required.
Proposed Resolution
THAT the February 9, 2016 meeting be adjourned at 9:45 AM.
165
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Attendance: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy,
Sue Saelens, Marian Smith, Trisha Smith, Regrets and Absent: Ken Butcher, Rick Cox, Maurice Verhoeve, Janet Wilkinson
1. Call to Order: The meeting was called to order at 9:0 a.m. by Robert Marsden.
2. Presentation: Laurel Beechey gave a one hour slide presentation on the significant and historical
architecture of Tillsonburg, past and present. During the presentation she noted properties that might be
considered for designation in the future.
3. Adoption of Agenda
Moved By: P. DeCloet Seconded By: Christine Nagy
Proposed Resolution: THAT the Agenda as prepared for the Committee meeting of February 4, 2016 be adopted with additions under General Business. Carried
4. Disclosure of Pecuniary Interest: None
5. Approval of previous minutes
Moved By: Christine Nagy Seconded By: P. Esseltine
Proposed Resolution: THAT the minutes for the January 7, 2016 meeting be approved. Carried
6. General Business and Reports: a) Annandale Tree Report – P. DeCloet gave a summary of prepared by C. Baldwin and himself. C.
Nagy advised that Tillsonburg Horticultural Society will be planting two or three trees this year in
honour of past presidents and would like to work with advisors to plant these trees at Annandale N.H.S.
b) Tree By-law – it is believed that the amended copies of the draft by-law and Appendices have been
located. These will be sent out to members to read and discuss at the March meeting. c) Keep Tillsonburg Beautiful – the site for this year’s planting will be the berm near South Ridge
School. Meetings will be held later in March for the preparation of the event. d) Moved By: P. DeCloet Seconded By: C. Baldwin
Proposed Resolution: THAT Maurice Verhoeve be recommended to Council for appointment to this
committee as a voting member (he is currently an advisory member). Carried
7. Correspondence:
8. Other Business:
a) Beautification sub-committee report – C. Nagy reviewed what took place at the last meeting of the
Beautification Working Group. BIA is going ahead with hanging planters for Broadway and
Tillsonburg Horticultural Society will contribute towards them. The students from the Fanshawe
Landscape Design class will be coming to Tillsonburg in March to see the area before working on
The Corporation of the Town of Tillsonburg
Heritage, Beautification &
Cemetery Advisory Committee
February 4, 2016
9:00 a.m.
Marwood Lounge
Tillsonburg Community Centre
Minutes
166
Heritage, Beautification & Cemetery Advisory Meeting – Minutes - 2 -
their proposal. It was suggested that test sites of planters may be set up in the main area of
Broadway.
b) Heritage Designation Process – T. Smith handed out binders on the Heritage Designation Process.
9. Next meeting: March 3, 2016 at 9:00 a.m. in the Marwood Lounge. 10. Adjournment
Moved By: P. DeCloet
Proposed Resolution: THAT the February 4, 2016 meeting be adjourned at 10.25 a.m. Carried
167
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Agenda item Discussion Outcome
1 Call to order 8:00am
2 Attendance Present:
Chair, Mel Getty
Vice Chair, Bob McCormick
Paul DeCloet Donna Scanlan
Mike Cerna Penny Esseltine James Payne
Janet McCurdy, Recreation and Program Manager
Rick Cox, Director of
Recreation, Culture & Parks Becky Turrill, Secretary
Regrets: Don Baxter Dace Zvanitajs
Susan Labanich
3 Adoption of the Agenda On Motion made by B.
McCormick, seconded by D.
Scanlan and Carried that the
agenda for the Parks &
Recreation Committee
meeting of February 02,
2016 be adopted
4 Disclosure of Pecuniary Interest B. McCormick – Item #8
5 Approval of Minutes On Motion made by M.
Cerna , seconded by D.
Scanlan and carried that the
Minutes as prepared for the
Parks & Recreation
Committee Meeting of
November 10, 2016 be
adopted
The Corporation of the Town of Tillsonburg
Parks & Recreation Committee
Tuesday February 02, 2016
8:00am
Rotary Room
45 Hardy Ave, Tillsonburg, ON
Minutes
168
Parks and Rec Committee – Minutes - 2 -
6 Outstanding Business
Strategic Master Plan
• Strategic Master plan work sheet handed out to all
committee members
Dog Park Deferred to next meeting
7 Presentations and Deputations
Memorial Park Design Ron Koudys
• Positive feedback, many good suggestions
Bring forward as discussion
item at next meeting.
Tillsonburg Hub Committee
• Handouts to committee members
• Business plan presentation before presenting to
council
Suzanne to provide
additional information to
committee prior to next
meeting. Bring forward as
discussion item at next
meeting.
8 General Business and Reports
Memorial Park Steering Committee (Subcommittee)
• A rep from all users to be on the Subcommittee
• Susan Labanich be a member of the Subcommittee
Terms of Reference to be
completed asap
On resolution by D. Scanlon,
seconded by M. Cerna that a
Memorial Park Project
Steering subcommittee be
struck with Mike Cerna &
Mel Getty as co-chairs of the
Subcommittee. Carried.
2016 Capitol Project update:
• Rick Cox distributed the summary of capital
projects for 2016 for information.
Bring forward as discussion item at next meeting.
9 Correspondence
Fence signs- refed by Council to Committee
• Change “Tacky” fence signs
• Parks & Rec Committee feel they are in an
inappropriate location
• Town should take care of the signage
Consensus that while the
revenue was nice, street-side
signage was not sending the
proper image. LED sign
incorporated in gateway may
replace revenue stream.
Staff will put a moratorium
on new ads until a revised
plan is in place.
New Committee Members
169
Parks and Rec Committee – Minutes - 3 -
• Rick to talk to the Agricultural Society Rep On motion by P. Esseltine,
seconded by D. Scanlon that
the Advisory Committee
request that Council increase
the number of Committee
members to 12. Carried.
10 Other Business
Keep Tillsonburg Beautiful Day:
• South Ridge Park – May 7, 2016
Trottier Woodlot :
• Removal of Ash & Beech Trees
• Incorporate Parking Lot
• Public Meeting
New Committee Member February 25 meeting for
Council to add new member
11 Next Meeting Tuesday March 8, 2016, 7:30
am.
12 Adjournment Meeting was adjourned at
10:30am
170
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Attendance
Present: Chair Ann Loker, Mayor Stephen Molnar, Councillor Brian Stephenson, Mary Anne
VanGeertruyde, Sam Lamb
Staff: Lana White
+
1. Call to Order - 4:00pm
2. Adoption of Agenda
Moved By: B.Stephenson Seconded By: M.VanGeertruyde
Resolution
THAT the Agenda as prepared for the Committee meeting of February 10, 2016, be
adopted, with the following addition:
6. Other Business
ii) New Committee Member
‘Carried’
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Moved By: M.VanGeertruyde Seconded By: B.Stephenson
Resolution
THAT the Committee Minutes for the December 2, 2015 meeting be approved.
‘Carried’
The Corporation of the Town of Tillsonburg
Special Awards Committee
February 10, 2016
4:00pm
Annex Board Room, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
171
Special Awards Committee Meeting – Agenda - 2 -
5. General Business and Reports
i) Review of Suggested Nominations and Selection of next Award(s)
Nominations were reviewed.
Moved by Councillor B.Stephenson
Seconded by M.VanGeertruyde THAT Ray Sorochan be selected as the recipient of a
Volunteer Achievement Award for the month of February 2016, to be presented at the
February 25, 2016 Council Meeting.
‘Carried’
Moved by Councillor B.Stephenson
Seconded by S.Lamb THAT Julie Dawley be selected as the recipient of a Volunteer
Achievement Award for the month of March 2016, to be presented at the March 29, 2016
Council Meeting.
‘Carried’
Moved by M.VanGeertruyde
Seconded by S.Lamb THAT John Twinem be selected as the recipient of a Volunteer
Achievement Award for the month of April 2016, to be presented at the April 25, 2016
Council Meeting.
‘Carried’
L.White to contact the recipients and prepare for the presentations.
For future nominations, it was discussed that the Committee wants to ensure nominees
are properly represented. It would be preferred if the nominator filled out the nomination
form, providing as much detail as possible to ensure award recipients receive the
recognition they deserve.
172
Special Awards Committee Meeting – Agenda - 3 -
6. Other Business
i) Favourite Son/Daughter Award – Criteria
Mayor Molnar spoke about the Favourite Son/Daughter Award, previous recipients,
and how the recognition of these individuals has brought international recognition to
Tillsonburg. It’s an ongoing opportunity, and the greatest honour the Town can
bestow. The award has been talked about recently during Council’s business
planning and budget meetings. Work is being done to development a proper criteria.
This Committee, beyond doing Volunteer of the Month recognitions, is a platform for
other awards, including Favourite Son/Daughter recognitions. To be considered is
how we can, for all time, recognize past and future recipients. Perhaps the concept
of a Wall of Fame could be developed. The southend parkette could be considered
as a location, along with other possibilities.
L.Lund to provide copies of the draft criteria to Committee members, for review prior
to the next meeting.
ii) New Committee Member
Councillor B.Stephenson reported that Matt Scholtz volunteered to serve on this
Committee. In addition to his many years as Chief Librarian for the Town, Matt also
has experience with the Chamber.
Moved by Councillor Stephenson
Seconded by M. VanGeertruyde THAT the Tillsonburg Special Awards Committee
recommend to Town Council that Matt Scholtz be appointed to serve on the Special
Awards Committee for the duration of the current term.
‘Carried’
L.Lund to provide this resolution to the Clerk’s department for the February 25th
Council Meeting.
7. Next Meeting – March 9, 2016, to be confirmed
173
Special Awards Committee Meeting – Agenda - 4 -
8. Adjournment
Moved By: M.VanGeertruyde
Resolution
THAT the February 10, 2016 meeting be adjourned at 4:50pm.
174
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Attendance
Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick
Strouth, John Veldman
Consultant - Stephan Namisniak, KNY Architects Inc.
Staff: David Calder, Corey Hill, Lana White
1. Introductions
Members of the Committee were introduced, and the Consultant, Stephan Namisniak of
KNY Architects Inc. provided information about himself, his company, and relevant past
jobs and experiences.
2. Discuss Administrative Procedures
3. Review/Discuss Study Objectives
The CAO noted that there had been some discussion about a partnering concept,
shared space.
Mayor Molnar commented on support of a downtown asset.
J. Veldman commented on discussion at the Development Committee, i.e. meeting
space, outdoor space, market, educational facility, a mixed-use building with the primary
use being a Town Hall.
It was noted that Tillsonburg services approximately 80,000 people.
Chair Klein noted that we need to consult with the BIA during this process.
We need to ensure the property is large enough for expansion as well. The Consultant
commented that we do not need to build everything at once, but need to be able to
accommodate future needs and opportunities.
The Corporation of the Town of Tillsonburg
Town Hall Project Steering Committee
January 7, 2016
10:00am
Council Chambers, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
175
This is a space needs study, but at some point other considerations will have impact on
space. The new facility needs to reflect the community.
Discussion was held about the Town’s dispatch services. The CAO will follow-up with
the Consultant further on this.
4. Discuss Proposed Workplan/Schedule
The consultant provided a proposed workplan.
This is now Week 1. Likely looking at the end of March for completion
5. Discuss any Changes to Objectives/Workplan
The CAO and Consultant to discuss after this meeting
6. Review Available Background Documents
The Consultant noted that he had reviewed various pieces of information from the Town
to see how things worked in the community, ie org charts, agencies and departments in
terms of emergency services, Minutes from relevant Council Meetings, the Town’s
Accessibility Plan, etc.
The Consultant asked for varies documents, i.e. Master Plan.
7. Discuss Work to Date – Questionnaire/List of Staff/Org Charts/Background
Reports
The consultant provided a handout, which he prepared following his review of
background documents. Room sizes and suggestions will be proposed from the
information collected.
8. Discuss Next Steps
The Consultant provided a questionnaire for department heads to use when meeting
with staff. The CAO requested electronic fillable forms. The CAO noted this is a
gathering of information, not setting expectations. Space is a controversial aspect. We
will gather information, analyze, digest and make decisions.
The Consultant to provide a cost per square foot budget.
9. Tour Existing Facilities
The Corporate Office will be toured today following the meeting. The Consultant will
come back in a few days and tour other facilities.
10. Next Meeting
The next Committee meeting to be scheduled for the end of January/beginning of
February, a morning meeting. The consultant to be an item on the Agenda.
Meeting adjourned at 11:20am.
176
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Attendance
Present: Marty Klein, Mayor Stephen Molnar, Councillor Penny Esseltine, Andrew Gilvesy, Rick
Strouth, John Veldman
Staff: Lana White
Regrets: David Calder
1. Call to Order – 10:07am
2. Adoption of Agenda
Moved By: R.Strouth Seconded By: A.Gilvesy
Resolution
THAT the Agenda as prepared for the Committee meeting of February 9, 2016, be adopted.
‘Carried’
3. Disclosure of Pecuniary Interest
None
4. Approval of Previous Minutes
Moved By: J.Veldman Seconded By: A.Gilvesy
Resolution
THAT the Minutes for the November 26, 2015 meeting be approved.
‘Carried’
The Corporation of the Town of Tillsonburg
Town Hall Project Steering Committee
February 9, 2016
10:00am
Annex Board Room, Corporate Office
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
177
Council Meeting – Agenda - 2 -
5. General Business and Reports
i) Discussion Regarding Building Condition Assessment – 83 Rolph Street
a) Report CAO 16-01
b) Resolution passed by Town Council January 25, 2016:
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives report CAO 16-01, Building Condition Assessment – 83
Rolph Street Public School for information;
AND forwarded to the Town Hall Steering Committee for information and
comment.
Mayor Molnar commented on the CAO’s report and Council Resolutions. It was
noted that the report is available to the public, as it was on an open Council
agenda.
The CAO had contacted TVDSB and there has been an extension given into
March.
R.Strouth suggested passing on purchase of the property without specific
purpose. He also commented that it was too far removed from the centre of the
activity in the downtown.
A.Gilvesy commented that he had an expectation that it was in better shape than
it was.
J.Veldman commented that the property is too far from the downtown as well,
and perhaps cost prohibitive. He suggested trade-offs for the building, for other
potential properties. Perhaps there are some severance possibilities as well,
dedicating some property back to parkland in the ravine.
Mayor Molnar commented on this Committee identifying potential Town Hall
locations within the community and bringing knowledge to this Committee.
Following review and discussion of Report CAO 16-01, as well as Council’s
resolution, Committee passed the following resolution.
Moved by J. Veldman
Seconded by R.Strouth THAT the Town Hall Project Steering Committee receive
Report CAO 16-01 regarding Building Condition Assessment - 83 Rolph Street
as information only at this time.
‘Carried’
178
Council Meeting – Agenda - 3 -
Councillor Esseltine noted the heritage designation on the property.
J.Veldman commented on discussion at the Development Committee as well.
Committee members commented on some potential property considerations for a
Town Hall.
ii) KNY Draft Interim Report, dated February 5, 2016 – To be reviewed at the next
meeting. The Consultant to be asked to attend.
6. Round Table
R.Strouth - requested an updated map of Town owned properties as soon as possible.
He also noted he will be away for a month, leaving February 28th.
J.Veldman – spoke about engaging youth and attracting youth back to Town through
downtown outdoor skating, markets, etc. He would like to look at a location in the downtown
that would achieve those possibilities. Being close to trail connections and bike stalls would
be beneficial as well.
Mayor Molnar – commented and cautioned about thinking site specific at this point, until the
needs assessment has been completed.
The Chair commented that he shared those thoughts, and suggested meeting every couple
weeks.
7. Next meeting – L.White to schedule a meeting for next week, when the Consultant can
provide a verbal report and have discussion.
Going forward meetings to be scheduled for every couple weeks. Committee requested that
the Consultant attend the meetings.
Lunch meetings would work well.
179
Council Meeting – Agenda - 4 -
8. Adjournment
Moved By: S.Molnar
Proposed Resolution
THAT the February 9, 2016 meeting be adjourned at 10:39am.
‘Carried’
180
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING MINUTES - February 3, 2016
(as approved at the Annual General Meeting held February 26, 2016)
Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,
Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten and Tom
Southwick
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, P. Gagnon and D.
McLachlan
Guests: K. Taylor, K. Berry and G. Obediah
Regrets: Craig Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, February 3rd, 2016
in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
DEPUTATIONS
a) Haldimand Seasonal Campers re: Haldimand Conservation Area Seasonal
Camping Rates
K. Taylor addressed the Board and presented a list of questions from a group of concerned
seasonal campers from Haldimand Conservation Area. Staff and the Board were able to
address some of the concerns and the remainder will be addressed in a future staff report.
A formal response will then be forwarded to Mr. Taylor as the representative for the group.
MOTION A-20/16 moved: L. Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors receives the deputation from the Haldimand
Seasonal Campers regarding Haldimand Conservation Area Seasonal Camping Rates
as information;
AND THAT staff prepare a report to address the concerns outlined in the presentation.
181
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2 -
CARRIED
MINUTES OF PREVIOUS MEETINGS
There were no questions or comments concerning the minutes.
MOTION A-21/16 moved: R. Geysens seconded: J. Scholten
THAT the minutes of the LPRCA Board of Directors Regular Meeting held January 13th,
2016 be adopted as circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
None
CORRESPONDENCE
MOTION A-22/16 moved: J. Scholten seconded: T. Southwick
THAT the correspondence outlined in the Board of Directors’ Agenda of February 3rd,
2016 be received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
None
b) New Applications
The Planning Department recommended approval for two applications.
MOTION A-23/16 moved: J. Scholten seconded: R. Geysens
182
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3 -
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-4/16
LPRCA-5/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
This month’s calendar includes Backus events, community events that promote
stewardship and tree planting, and a private training event at Backus for a reenactment
group who regularly volunteer at Backus. Staff responded to questions and detailed
park promotional plans for the coming year.
MOTION A-24/16 moved: T. Southwick seconded: J. Scholten
THAT the LPRCA board of Directors receives the February Calendar Review Report as
information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM summarized his report noting that his focus the past two months has been the
2016 budget and HR matters with regards to filling vacant positions. He also gave an
update on the Elgin County Shoreline Management Plan process and the quest by
Conservation Ontario for future funding support to implement the source protection
plans.
MOTION A-25/16 moved: D. Brunton seconded: L. Bartlett
THAT the LPRCA Board of Directors receives the General Manager’s Report for
December 2015 and January 2016 as information.
183
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 4 -
CARRIED
c) FORESTRY ECOLOGICAL REPORT
Staff reviewed the report submitted by Blue Oak Native Landscapes regarding the
ecological requirements for the upcoming operating season. The findings conclude that
there are some healthy, established populations of at risk and/or rare species
throughout LPRCA properties which can be attributed to the pro-active work of field
staff. Discussion ensued.
MOTION A-26/16 moved: N. Haydt seconded: D. Beres
That the LPRCA Board of Directors approves the recommendations contained in the
report submitted by Blue Oak Native Landscapes titled “Field Surveys for Species at
Risk Plants and Provincially Rare Plants at Ringland, Deer Creek, Gibel and Landon
Tracts.”
CARRIED
d) CONSERVATION AREAS 2016 APPROVED CAPITAL PROJECTS
Staff reviewed the approved 2016 capital projects and the anticipated start dates. It
was noted that the 2015 Waterford North gatehouse project was reallocated during the
2016 budget process due to the challenges in design requirements. Discussions
regarding the gatehouse are ongoing.
MOTION A-27/16 moved: J. Scholten seconded: T. Southwick
THAT the LPRCA Board of Directors receives the report dated January 26th, 2016
regarding Conservation Areas 2016 Capital Projects as information.
CARRIED
e) TIMBER TENDER LP-287-16 LANDON TRACT
The west side of the Landon Tract was the first timber tender released for the 2016
budget year. Documents were sent to fifteen tender buyers with two buyers forwarding
bids by the due date. Staff noted that the successful bidder was well within the reserve
bid. This property is on its third rotation of management activities.
MOTION A-28/16 moved: D. Hayes seconded: J. Scholten
THAT the LPRCA Board of Directors accepts the tender submitted by Porter Lumber
Ltd. for marked standing timber at the Landon Tract West for a total tendered price of
184
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 5 -
$38,100.00.
CARRIED
f) TREE ORDER 2016
Each year staff purchases a variety of native tree and shrub species for restoration
projects and various watershed programs provided by LPRCA. This year staff is
proposing to order over 50,000 seedlings. This program is cost-recovery and does not
affect the budget.
MOTION A-29/16 moved: R. Geysens seconded: D. Hayes
THAT the LPRCA Board of Directors approves the 2016 tree order as presented by the
Lands & Waters Supervisor at its regular meeting of February 3rd, 2016.
CARRIED
g) AMAZING PLACES REPORT
In 2014, Backus Heritage and Deer Creek conservation areas were recognized as two
of ten Amazing Places in Norfolk County. Staff is now seeking support from the Board
to enter into a cross-marketing partnership with Long Point World Biosphere, the
administrator of the Amazing Places program.
MOTION A-30/16 moved: L. Bartlett seconded: D. Brunton
THAT the LPRCA participates as a site partner in the expanded Amazing Places
initiative and that the Memorandum of Understanding (MOU) with the Long Point World
Biosphere Reserve Foundation be approved;
AND THAT the Chair be directed to sign the MOU.
CARRIED
h) PHRAGMITES UPDATE
Many groups are lobbying the government to provide further funding to manage
phragmites, a rapidly spreading invasive grass that threatens drainage and agricultural
ditches, and marsh areas. Conservation Ontario has begun a letter writing campaign to
the provincial government requesting support in dealing with this aggressive invasive.
As directed by the Lee Brown Marsh Committee, staff requested that the Chair send an
invitation to the Minister of Natural Resources and Forestry and the Premier of Ontario
to visit Lee Brown Marsh to view a successful control site, and stress the importance in
getting an approved herbicide for use around water. To date, the control program
conducted at Lee Brown Marsh shows an 80% success rate.
185
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6 -
MOTION A-31/16 moved: J. Scholten seconded: D. Hayes
THAT the Long Point Region Conservation Authority receives the Phragmites Update
Report as information;
AND that the Chair be authorized to send an invitation to both Ontario’s Premier and
Minister of Natural Resources and Forestry to visit the work being conducted by the Lee
Brown Marsh Management Committee in controlling this invasive.
CARRIED
The GM introduced Leigh-Anne Bower, the new Resource Planning Technician and
reminded everyone that there is no Board meeting in March due to the Annual General
Meeting February 26th, 2016.
The Chair adjourned the meeting at 8:10pm.
_____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
186
CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4001
A BY-LAW to regulate the planting, maintenance, protection, preservation and removal
of trees on municipal lands within the Town of Tillsonburg.
WHEREAS, Section 135 (1) of the Municipal Act, 2001, S.O. 2001 c.25 (Act) authorizes a
local municipality to prohibit or regulate the destruction or injuring of trees;
AND WHEREAS, Section 62 (1) of the Act authorizes a municipality, at reasonable times, to
enter upon land lying along any of its highways to inspect trees, and conduct tests on trees,
and to remove decayed, damaged or dangerous trees or branches of trees if, in the opinion of
the municipality, the trees or branches pose a danger to the health and safety of any person
using the highway;
AND WHEREAS, Section 391 of the Act provides that a municipality may pass by-laws
imposing fees or charges on any class of persons for services or activities provided or done
by or on behalf of it;
THEREFORE BE IT RESOLVED That the Council of The Corporation of the Town of
Tillsonburg enacts as follows:
1. SHORT TITLE
This By-Law shall be known as the “Tillsonburg Tree By-Law” of the Corporation of the
Town of Tillsonburg.
2. ADMINISTRATION
This by-law shall be administered and enforced by the Director of Recreation, Culture
& Parks for the Town of Tillsonburg or authorized designate.
3. INTERPRETATION
1. Director - Means the Director of Recreation, Culture & Parks for the Town of
Tillsonburg or authorized designate;
2. Highway - Means a common and public highway, street, avenue, parkway,
roadway, bridge, viaduct or trestle, any part of which is intended for or used by the
general public for the passage of vehicles and includes the area between the lateral
property lines thereof;
3. Municipal property - Refers to any land that is owned by the Corporation of the
Town of Tillsonburg;
4. Person - Includes a company, a corporation, a partnership or an individual person,
and the singular shall include the plural;
5. Third Party - Refers to any person who may have be considered an expert in the
particular field, or have authority over local conservation, and
6. Tree - Means any shade or ornamental tree, all or part of which is located on
municipal property or on, above or below a public highway.
187
4. AUTHORITY & DUTIES OF THE DIRECTOR
The planting, care and removal of all trees on municipal property shall be under the
supervision of the Director.
The Director is hereby authorized to do the following:
1. To plant or cause to be planted, trees on municipal property;
2. To water, fertilize, spray, trim or cause to be watered, fertilized, sprayed, or trimmed
any tree growing on municipal lands, or on private property where the branches
extend over a highway;
3. To remove or cause to be removed without notice or compensation to any person,
anything which in his opinion adversely affects a tree, a stake, post, guard or other
object supporting such tree;
4. To remove or cause to be removed any tree or part of a tree which in his or her
opinion is decayed, diseased or hazardous to the public;
5. To remove or cause to be removed any tree or part of a tree which interferes with
existing or proposed municipal services;
6. To impose such terms and conditions he or she deems necessary in granting
written authorization;
7. To take whatever measures deemed necessary in his or her judgement to extend
the useful life of a tree without impacting on public liability.
5. PROHIBITED ACTIVITY
No person shall, without the prior written authorization of the Director, do or cause or
permit to be done, any of the following in relation to trees on municipal property:
1. Plant, remove, or cut down a tree or any part of a tree;
2. Mark, cut, break, debark, deface, damage or in any manner injure or destroy a tree,
or any part of a tree;
3. Spray, fertilize, prune, trim, disturb, or alter a tree or any part of a tree;
4. Tack, paste or attach a bill or note or any other thing to a tree or a stake, post,
guard or other object supporting such tree;
5. Do or cause to be done any work on municipal property or lands adjacent thereto
which will affect any tree growing thereon;
6. Deposit, place, store or maintain any stone, brick, sand, soil, concrete or other
material, or any vehicle or equipment that may impede the free passage of water,
air or nutrients to the roots of a tree;
7. Allow any gaseous, liquid or solid substance which is harmful or toxic to trees to
come into contact with any tree;
8. Interfere with fences, boxes or other protective devices placed around any tree;
9. Alter or change soil levels in the vicinity of any tree in a manner likely to cause
injury to the tree, and
10. Excavate, disturb or compact soil within the drip line of a tree, being the area at the
outer edge of the spread of the tree’s branches.
188
6. PLANTING
6.1. Where a person has received prior written authorization from the Director to
plant, or cause to be planted, a tree on municipal property, such planting shall
be done under the supervision and to the satisfaction of the Director, and in
accordance with the terms and conditions of the written authorization.
6.2. No person shall plant, or cause to be planted, on municipal property a prohibited
species of a tree designated in Appendix “A”.
6.3. Trees listed in Appendix “A” may be planted on municipal property.
7. CONSTRUCTION & EXCAVATION
7.1. Where a person has received prior written authorization from the Director to do
or cause to be done any work on municipal property or lands adjacent thereto
which will affect any tree growing thereon, such work shall be done in
accordance with the terms and conditions of the written authorization and if the
same cannot be followed for any reason, such person shall apply to the Director
for instructions and directions.
8. REMOVAL
8.1. Where a tree is identified as unhealthy or no longer desirable by the Town, but
poses no immediate safety risk to the public, a Notice of Removal as outlined in
Appendix “B” shall be affixed to the tree for fourteen (14) days.
8.2. The Notice shall outline the date the Notice was posted, whether the tree will be
removed in whole or in part, a reason why the tree is being removed, the Town’s
contact information, and how objections may be raised.
8.3. If no objection is received by the Director within the fourteen (14) day period, the
Town may proceed with removal in whole or part of the designated tree.
8.4. If a member of the public is in objection of the removal in whole or part of the
tree, a notice of objection outlining the reasons for the objection shall be filed
with the Director within the fourteen (14) day period.
8.5. If in the event an objection is raised by a member of the public, the Director shall
schedule a meeting with the objector and any other third party who may assist
with the matters raised in the objection.
8.6. If a mutual understanding between the Director and the objector cannot be
reached, the objector may appeal to Council at the next regularly scheduled
Council meeting by submitting a standard Council delegation request.
8.7. At any time an objector may withdraw the objection to the removal of the tree in
whole or part.
189
9. REVOCATION OF WRITTEN AUTHORIZATION
The Director may revoke written authorization that has been previously granted where:
1. The terms and conditions of the written authorization are not complied with, or
2. Any instructions or directions of the Director are not complied with.
10. TREES LOCATED ON PRIVATE PROPERTY
10.1. No person shall cause or permit any part of a tree planted on private property to
obstruct, be a hazard to or interfere with travel on a highway. The Director may
require the removal of any part of the tree which causes an obstruction, a
hazard to or interference with travel by notice in writing to the owner of the
property on which the tree is planted. If the demand for removal is not complied
with within the time-limit provided therein, the Director may cause any part of the
tree to be removed from the public highway and may charge the cost of such
removal to the owner of the property by adding the cost to the tax rolls of the
property to be collected in the like manner as municipal taxes.
11. TOWN & PUBLIC UTILITY INSTALLATIONS
10.1 The provisions herein shall not limit the rights and obligations of the Town, or
any public utility to construct, install, maintain and repair any road, sidewalk,
sewer, watermain, public utility, telephone, hydro, or other installations pursuant
to any statute or regulation.
12. PENALTY
12.1. Except as otherwise provided for in this By-Law, every person whether as
principal or agent, or an employee of either of them, who contravenes any
provision of this By-Law, upon conviction, is guilty of an offence and, is liable to
a fine of not more than $5,000 pursuant to the provisions of the Provincial
Offenses Act.
12.2. Any sum due to the Town in connection with the enforcement of this By-Law
may be added to the collector’s roll for the appropriate property and be collected
in the like manner as municipal taxes.
13. REPEAL - ENACTMENT
1. THAT By-Law 3135, Tillsonburg Tree Policy, enacted March 14, 2005, be hereby
repealed in its entirety;
2. AND THAT this by-law comes into full force and effect on the day of passing.
190
READ A FIRST AND SECOND TIME THIS 29th day of March, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th day of March, 2016.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
191
0
APPENDIX A
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4001
TABLE OF CONTENTS
PAGE CHAPTER/TABLES
1
2
3
4
5
6
7
What Trees Can Do For You!
TABLE: A TREES NOT RECOMMENDED
TABLE: B TREES RECOMMENDED FOR BOULEVARDS
TABLE: C STREET PLANTING LARGE TREES
TABLE: D TREES - RAVINE BOTTOMS AND STREAM MARGINS
TABLE: E TREES - RAVINES AND UPLAND PARKS
TABLE: F STREET PLANTING SMALL TREES
192
1
WHAT TREES CAN DO FOR YOU*
Whether you own a woodlot, farm, rural property, or live in town, trees are essential for life.
Below please find a list of everyday benefits of trees:
******
Prevent nutrients and pesticides from entering streams and rivers
Provide income from agro-forestry (e.g. tree nuts, Christmas trees)
Provide income from lumber, fuelwood, pulp, and fibre
Act as carbon sinks to combat climate change
Provide sound and sight barriers (e.g. along busy roads, traffic and buildings)
Act as living wind breaks, and snow fences
Provide summer shade for livestock and people
Provide buffers along stream banks
Reduce flooding and soil erosion
Trap moisture and store water (e.g. for cities and towns)
Increase property values
Provide organic matter
Provide raptor perches
Beautify the landscape
*Published by CAROLINIAN CANADA COALITION (almost verbatim)
Addenda: Provides FOOD, SHELTER, NESTING SITES, and WATER for a host of Wildlife
SPECIES (e.g. birds, animals, butterflies, etc.)
******
Did You Know? (a) There is no record of a beech tree being struck by lightning!
(b) If you know silence and patience…welcome the company of trees!
(c) What is in the heart of a man…when he plants a tree…in the shade
of which he knows he may never sit?
(d) CONSERVATION begins with the realization and hope, that
there is…a TOMORROW!
193
2
TABLE A – TREES “NOT RECOMMENDED”
NAME
(Genus) COMMENTS
WILLOWS (Salix) high maintenance, leaves & twigs messy, roots
plugging drains, forever cleaning up
POPLARS (Poplar) aggressive root systems, similar to willows,
drainage problems
TREE-OF-HEAVEN (Ailanthus) a.k.a. Chinese Sumac, leaves, twigs, seed, high
maintenance
HONEY LOCUST (Gleditsia) thorns, decay resistant, high maintenance,
leaves, seeds, etc.
WHITE
MULBERRY (Morus) messy, but irresistible to birds, stains
everywhere
MANITOBA
MAPLE (Acer) a.k.a. Box Elder, compound leaves, brittle,
messy, invasive…basically a weed tree
*ASH - all species (Fraxinus) ravaged by Emerald Ash Borer since early 1990s
in Ontario *Planting PROHIBITED
RUSSIAN
OLIVE (Elaeagnus) thorny, invasive, not too winter hardy
HORSE
CHESTNUT (Aesculus) seeds bitter and poisonous
SILVER
MAPLE (Acer) twigs brittle, bark sheds, aggressive roots
AMERICAN ELM (Ulmus) a.k.a. White Elm, very susceptible to Elm Bark
Beetle (some trees seem resistant to beetle)
GINKGO
(Maiden Hair Tree) (Biloba) don’t plant female of the species – very pungent
odour of seeds and husks
**BLACK WALNUT (Jugulans) roots/leaves bleed toxic juglone that affects,
most vegetation, even its own saplings
*NORWAY MAPLE (Acer) cross pollinates with our Native Maples, many
cultivars e.g. Crimson King, Schwedlers Maple
CHINESE ELM (Ulmus) introduced, adapts to infertile/dry sites and used
as windbreaks in some locales
AMERICAN
CHESTNUT (Castanea) blight ravaged over the last 100+ years
LONDON
PLANE-TREE
(Platanus x
acerifolia)
resembles American Sycamore, leaves Maple-
like, tolerant in urban areas, a sycamore cross
CATALPA (Catalpa) a.k.a. Bean Tree, very invasive, messy, rapid
growth
*PROHIBITED
** Choose planting area with caution
Also, do not plant: Black Locust, European Black Alder, Autumn Olive (shrub), Red Beech
(ravaged by bark disease)
194
3
TABLE B – TREES RECOMMENDED FOR BOULEVARDS
NAME (Genus) FAMILY BEST
SOIL ** COMMENTS
*a.k.a.
SWEET GUM (Liquid
Amber) Witch Hazel moist
sandy USA a.k.a. Star Leaf Gum, orange fall
leaves, like turkey feet (shape)
SERVICE BERRY (Amelanchier) Rose moist
sandy CC a.k.a. Juneberry, Indian Pear,
wildlife food, sweet/juicy
COMMON LILAC (Syringa) Olive moist
loam EUR many cultivars, most planted
bush in Canada
WHITE FLOWERING
DOGWOOD (Cornus) Dogwood moist
sandy CC a.k.a. Flowering Dogwood,
white 4 leaf petals, wildlife food
WILD CRABAPPLE (Malus) Rose variety N its range defines Carolinian
area, wildlife food, jams/jellies
EASTERN REDBUD (Cercus) Legume variety CC a.k.a. Judas Tree – flowers (red
buds) appear before leaves
LINDEN/
BASSWOODS (Tilia) Linden loams
clay N a.k.a. Littleleaf Basswood,
wildlife food, soft texture wood
BLUE BEECH (Carpinus) Birch moist
clay N a.k.a. Hornbeam, add mulch to
soils b/f planting, shade tolerant
RED MULBERRY (Morus) Mulberry moist
sandy CC rare in Canada, deer browse,
irresistible wildlife food
BURNING BUSH (Euonymus) Staff Tree moist
sandy N a.k.a. Spindle Tree, bark
greenish-grey, twigs 4-sided
SASSAFRAS (Sassafras) Laurel moist
sandy CC rare in Canada, 3-shapes of
leaves(on same tree), shade tolerant
IRON-WOOD (Ostrya) Birch well-
drained N a.k.a. HopHornbeam, shade-
tolerant, bark shaggy, hardwood
*a.k.a. – also known as
** N denotes Native Species
CC denotes Carolinian Canada Species
*** Only 1 Species Native to Canada
195
4
TABLE C – STREET PLANTING “LARGE TREES”
NAME (Genus) FAMILY BEST
SOIL
** COMMENTS
*a.k.a.
*** BALSAM
POPLAR (Populus) Poplar moist
valleys N frequently used in
windbreaks, fast growing
*** EASTERN
COTTONWOOD (Populus) Poplar moist
loams N yellow fall leaves, leaves
triangular at base, large tree
*** LARGE-
TOOTHED ASPEN (Populus) Poplar moist soils N large ‘teeth’ on leaf margins,
leaf base rounded
KENTUCKY
COFFEE TREE (Gymnocladus) Cassia moist
loams-clay CC need full sun, decay resistant,
large leaves, compound
AMERICAN
BASSWOOD (Linden) Linden moist
slopes N a.k.a. American Linden,
shade tolerant, great den trees
TULIP TREE (Liriodendron) Magnolia moist
loams CC a.k.a. Yellow Poplar, large
trees, yellow-orange flowers
BLACK MAPLE (Acer) Maple moist
loams-clay N leaves appear wilted, grows
where Sugar Maple does not
SUGAR MAPLE (Acer) Maple well-drain
ed loam N hard maple, ‘fire-ball’ of fall
colours
RED MAPLE (Acer) Maple wide
variety N soft maple, real swamp lover,
like Silver Maple
NORTHERN
WHITE OAK (Quercus) Beech moist
loams N acorn, sweet food source
NORTHERN RED
OAK (Quercus) Beech moist
loams N acorn bitter food source, but
accepted when food scarce
BLACK OAK (Quercus) Beech dry acid
clays N a red oak, acorns VERY
bitter food source
SCARLET OAK (Quercus) Beech dry sandy USA leaves are scarlet, a Red Oak
species
NORTHERN
HACKBERRY (Celtis) Elm variety,
limestone
2sp N
CA
cherry-like fruit, shade
tolerant, ‘warty’ bark
YELLOWWOOD (Cladrastis) Bean moist sand USA bark is beech-like, small tree,
white flowers, wood yellow
*a.k.a. – also known as
** N denotes Native Species
CC denotes Carolinian Canada Species
*** Softwood (easily damaged by ice/wind storms)
196
5
TABLE D – TREES - RAVINE BOTTOMS and STREAM MARGINS
NAME (Genus) FAMILY BEST
SOIL
** COMMENTS
*a.k.a.
WITCH HAZEL (Hamamelis) Witch
Hazel
moist,
loam,shade CC deer browse, understory tree,
forked stick good diviner
SASSAFRAS (Sassifrix) Laurel moist
sand CC multi-coloured fall leaves, 3
shapes of leaves on each tree
HEMLOCK (Tsuga) Pine soil moist N hard wood, very shade
tolerant, likes wet ravines
OSAGE ORANGE (Maclura) Mulberry variety,
hardy
TX
area
a.k.a. Hedge Apple,
intolerant to shade, lrg fruit
AMERICAN
SYCAMORE (Platanus) Sycamore wet,variety
bottomland
CC/
N
mottled bark, very large tree,
shade tolerant tree
BLACK GUM (Nyssa) Dogwood low wet
soils CC a.k.a. Tupelo, scarlet autumn
leaves, under-story tree
YELLOW BIRCH (Betula) Birch variety,
rich, moist N a.k.a. Swamp Birch,
wintergreen fragrance
PAPER BIRCH (Betula) Birch variety N a.k.a. White Birch, can be
tapped for birch syrup
SPECKLED
ALDER (Alnus) Alder wet soils N often with black spruce or white
cedar, intolerant to shade
SWAMP WHITE
OAK (Quercus) Oak moist,
swamp CC uncommon in Canada, leaves
pale – hairy beneath
BLACK WALNUT (Jugulans) Walnut drained,
lowlands N a.k.a. American Walnut,
edible fruit, furniture wood
EASTERN WHITE
CEDAR (Thuja) Larch bogs ->
dry N a.k.a. arbor-vitae, dull
yellow-green leaf, slow grow
TAMARACK (Larix) Larch bogs ->
loams N wet, cool bogs, deciduous
conifer
CUCUMBER TREE (Magnolia) Magnolia moist-wet,
sandy CC very rare, endangered
species, flowers large
PAWPAW (Asinima) Custard
Apple
rich moist,
sand, clay CC a.k.a. jasmine, shade tolerant,
false banana, red-purple flwr
EASTERN
REDBUD (Cercis) Legume variable
loams CC a.k.a. Judas Tree, understory,
red flowers before leafing
*a.k.a. – also known as
** N denotes Native Species
CC denotes Carolinian Canada Species
*** Also include in this Table D – Pine Bark, Nannyberry, Red Osier Dogwood, Silky Dogwood and
Spicebush
197
6
TABLE E – TREES - RAVINE MARGINS and UPLAND PARKS
NAME (Genus) FAMILY BEST
SOIL
** COMMENTS
*a.k.a.
ALL
MAPLES (Acer) Maple -- N See Tables C & D for Details
ALL
OAKS (Quercus) Beech -- N See Tables C & D for Details
REDBUD (Cercis) Legume variable CC a.k.a. Judas Tree, understory, red
flowers before leaves come out
WHITE FLOWERING
DOGWOOD (Cornus) Dogwood acid sandy CC ancient tree, multi-stemmed or
tip flower, 4 showy bracts
WITCH HAZEL (Hamamelis) Hazel moist
loam N excellent deer food, an
understory tree, good diviner
SASSAFRAS (Sassafras) Laurel moist sand CC multi-coloured fall foliage,
leaves have 3 patterns
AMERICAN
BASSWOOD (Tilia) Linden moist
slopes
1sp N
CA
a.k.a. Linden, shade tolerant,
great den tree for wildlife
WHITE PINE (Pinus) Pine well-drained
sand N our Provincial Tree (ON),
wildlife food, -5 needle bundles
EASTERN
HEMLOCK (Tsuga) Pine moist
slopes N short needles, some wildlife
value, bark value Tannin
DOWNY SERVICE
BERRY (Amelanchier) Rose variety N sensitive to salt, ozone, clouds of
showy white flowers
KENTUCKY
COFFEE TREE (Gymnocladus) Legume moist
sandy CC last to leaf-out, 1st to fall, very
large compound leaves, full sun
QUAKING ASPEN (Populus) Willow light sandy N a.k.a. Trembling Aspen, deer
browse, beaver browse
HOP HORNBEAN (Ostrya) Birch well-
drained N a.k.a. Ironwood, very hard,
tough, strong wood
GINKGO (Ginkgo) Ginkgo variable China a.k.a. Maidenhair Tree, leaves
fan shaped, plant MALE trees only
BLACK CHERRY (Prunus) Cherry wide
variety N bark like burnt toast, wildlife
food, berries, furniture wood
SHAGBARK
HICKORY (Carya) Hickory rich moist N main source of edible hickory
nuts, bark in loose strips
*a.k.a. – also known as
** N denotes Native Species
CC denotes Carolinian Canada Species
198
7
TABLE F – STREET PLANTING “SMALL TREES’
NAME (Genus) FAMILY BEST
SOIL
** COMMENTS
*a.k.a.
COMMON LILAC
(Syringa) (Syringa) Olive moist
loam EUR many cultivars, most common
plant in Canada
WHITE FLOWERING
DOGWOOD (Cornus) Dogwood moist
sand CC rare, food for wildlife, white
flowers, 4 white bracts
WILD
CRABAPPLE (Malus) Rose variable N excellent food (wildlife and
people) many cultivars
EASTERN
REDBUD (Cerus) Legume variable CC a.k.a. Judas Tree, food, flowers
appear prior to leaves
LITTLE-LEAF
LINDEN (Tilia) Linden loams,
clays EUR a.k.a. Dwarf Basswood, wildlife
food, tolerates urban areas
RED MULBERRY (Morus) Mulberry moist
sandy CC rare, deer browse, irresistible
berries for wildlife
BURNING BUSH (Euonymus) Staff Tree variable CC along streams, brilliant red in
fall, twigs 4-sided, corky wings
SWEET GUM (Liquid Amber) Witch
Hazel variable USA a.k.a. Red Gum, turkey foot leaf,
large tree
SERVICE BERRY (Amelanchier) Rose variable N excellent wildlife food, along
fence rows
SASSAFRAS (Sassifrix) Laurel variable CC multi-coloured fall leaves, 3
shapes of leaves, wildlife food
IRONWOOD
(HOP-HORNBEAM) (Ostrya) Birch well-
drained N the borders of streams and
swamps, smooth bark
PAWPAW (Asimina) Custard-
Apple
moist
sand CC a.k.a. Jasmine, false banana,
edible fruit, tolerant to shade
*a.k.a. – also known as
** N denotes Native Species
CC denotes Carolinian Canada Species
199
THIS NOTICE WAS POSTED ON:_________________
THIS TREE WILL BE REMOVED IN:
WHOLE
PART
REASONS FOR REMOVAL:
IN ACCORDANCE WITH BY-LAW 4001, OBJECTIONS
MAY BE RAISED TO THE DIRECTOR OF
_______________ NO LATER THAN 15 DAYS AFTER
THIS NOTICE HAS BEEN POSTED.
Town Contact Information:
Name
Position
Town of Tillsonburg
Contact Number
Email
Appendix B to By-Law 4001
NOTICE OF REMOVAL
200
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4003
A BY-LAW to authorize an agreement between The Corporation of the Town of Tillsonburg and the
Toronto-Dominion Bank for provision of banking services. WHEREAS The Corporation of the Town of Tillsonburg deems it necessary and expedient to enter into
an agreement with the Toronto-Dominion Bank;
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule "A" and forming part of this By-Law between the Town of Tillsonburg and Toronto-Dominion is hereby approved;
2. THAT the Mayor and the Director of Finance be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of The Corporation of the Town of Tillsonburg;
3. THAT this By-Law shall come into force and take effect immediately after the final passing hereof.
READ A FIRST AND SECOND TIME THIS 29th DAY OF March, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF March, 2016.
____________________________ Mayor Stephen Molnar
____________________________
Town Clerk – Donna Wilson
201
202
203
204
205
206
207
CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4004
A BY-LAW to amend Schedule A of By-Law 3876, to Define the Mandate, Membership,
and Meeting Procedures for Committees Established by The Corporation of the Town
of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend Schedule A – of By-Law 3876;
BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of Tillsonburg
as follows:
1. THAT Schedule A of By-Law 3876 Committee Structure be amended as attached
hereto;
2. THAT these amendments to By-Law 3876 are hereby declared to be part of that By-
Law as if written therein;
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 29th day of March, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th day of March, 2016.
___________________________
MAYOR – Stephen Molnar
______________________________
CLERK – Donna Wilson
208
By-Law 4004 to Schedule “A” to Amend By-Law 3876
Town of Tillsonburg
Committees 2014 – 2018
Board/Committees Citizen Appointments
Terms of Reference Composition Council
Representatives
Staff Liaison
Accessibility Advisory
Committee
Mike Cerna
Helen Lamos
Michael Kadey
Scot Richardson
_______________
_______________
The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory
Committee as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to
Council on programs, policies and services provided to
persons with disabilities and seniors.
6 members
1 Staff 1 Councillor Councillor Stephenson Deputy Clerk
Airport Advisory
Committee
Rick Lee
Richard Van Maele
Geoffrey Lee
Donna Scanlan
Euclid Benoit
Andre Brisson
Henry Atkinson
Jeremy Stockmans
John Prno
Mel Getty
Councillor Valerie Durston
(South-West Oxford)
To advise and assist the Town of Tillsonburg on matters
pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving
input and advice from aviation stakeholder groups and
the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The
Committee will also provide a forum for dialogue,
communication and education.
Councillor Rosehart Development
Commissioner
Cultural Advisory
Committee
Erin Getty
Josiane DeCloet
Deb Beard
Ann Loker
2 vacancies
To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage
partnerships. To develop and obtain Council endorsements of sub-
committees when
6 members 1 Staff
1 Councillor
Councillor Stephenson
Culture &
Heritage
Manager
209
necessary to establish events such as Turtlefest,
Airshows, Tillsonburg
Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce,
Station Arts Centre and sports groups.
Development
Committee
Lisa Gilvesy Steve Spanjers Randy Thornton
John Veldman Andrew Burns
Paul DeCloet
Ashton Nembhard Kirby Heckford
Lindsay Morgan – Real
Estate Rep Cedric Tomico - BIA Rep
Jesse Goossens –
Chamber Rep
To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the
Town’s strategic plan and to assist in the overall community growth within
the Town.
9 members 1 BIA Rep 1 Chamber Rep
1 Real Estate Rep
2 Staff
1 Councillor Councillor Hayes
CAO
Development
Commissioner
Heritage, Beautification and Cemetery
Committee
Paul DeCloet
Sue Saelens Marion Smith
Janet Wilkinson
Robert Marsden Ken Butcher
Charlie Baldwin Paul Wareing Christine Nagy
Matthew Fenn
Maurice Verhoeve
To advise Council on all matters with respect to
architectural and historical significance. To assist Council in conserving
Tillsonburg’s
historic past and to promote public education concerning preservation of
unique architectural and heritage of Tillsonburg. To make recommendations to Council regarding designations of buildings with
historical significance, this would ensure the conservation,
protection and preservation of heritage in Ontario, in accordance with the
Ontario Heritage Act. To make recommendations to Council on the Tillsonburg
Cemetery. To oversee sub-committees such as Pioneer Cemetery Sub-
Committee.
9 members
1 Staff
1 Councillor
Councillor Esseltine Facilities
Manager
210
Museum Advisory
Committee
Dianne MacKeigan
Robert Marsden Mary Lou Sergeant Helen Lamos
2 vacancies
To research, collect, preserve, exhibit and promote the
Tillsonburg Museum. To make recommendations to Council on policies and
procedures pertaining to the museum. To work with the Tillsonburg
Historical Society regarding trusts for restoration and
artifact purchases.
6 members
1 staff 1 Councillor Councillor Rosehart Culture & Heritage
Manager
Parks and Recreation Advisory Committee
Donna Scanlan
Bob McCormick Donald Baxter
Dace Zvanitajs
Mike Cerna Mel Getty
James Payne
Susan Labanich Paul DeCloet
_____________
_____________ _____________
To advise Council and make recommendations on the
programming and utilization of Parks, Trails, Green Space and Recreational
facilities within
Tillsonburg. To help implement the Community Parks, Recreation &
Cultural Strategic Master Plan. To develop and obtain
Council endorsements of sub-committees when necessary to deal
with Trails,
Tillsonburg Wall of Fame, etc
12 members
2 staff
1 Councillor
Councillor Esseltine
Recreation
Programs Services
Manager
Special Awards
Committee
Ann Loker
Mary Anne VanGeertruyde
Sam Lamb Matt Scholtz
To advise Council and make recommendations on
awards for volunteer service within the Town of
Tillsonburg. The Volunteer Service Recognition Program shall
recognize volunteers on a monthly basis when nominations are received by the Special Awards Committee.
The Committee shall organize a Town of Tillsonburg
volunteer recognition social event on a yearly basis with budget approval.
Councillor Stephenson Town Clerk or
Designate
211
Tillsonburg Non Profit
Housing Corporation
Robert Hurley
Evenly Fritz Ron Gasparetto Joyce Hanson
Geraldine Brisebois John Stanbridge
Terry Pierce
Carolyn Hicks Roderick Van Riesen
Councillor Adam n/a
212
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4005
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 29th
day of March, 2016
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a
municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal
powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF
TILLSONBURG ENACTS AS FOLLOWS:
1.All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held
on March 29, 2016, with respect to every report, motion, by-law, or other action passed and
taken by the Council, including the exercise of natural person powers, are hereby adopted,
ratified and confirmed as if all such proceedings were expressly embodied in this or a
separate by-law.
2.The Mayor and the Clerk are authorized and directed to do all the things necessary to give
effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to
in the preceding section.
3.The Mayor and the Clerk are authorized and directed to execute all documents necessary
in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg.
4.This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 29th DAY OF MARCH, 2016.
READ A THIRD AND FINAL TIME AND PASSED THIS 29th DAY OF MARCH, 2016.
________________________________
MAYOR – Stephen Molnar
________________________________
TOWN CLERK – Donna Wilson
213