110515 Cultural Advisory MIN
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MINUTES OF THE CULTURAL ADVISORY BOARD
June 15, 2011 – 7:30-8:35 PM
Committee Room, Corporate Office
PRESENT: Cephas Panschow, Dave Beres, Deb Beard, Dianne Clark, Jeff Weis, Josie Baelen
Deb Beard
REGRETS: Robert Marsden
AGENDA ITEM DISCUSSION ACTION/FOLLO
W-UP
RESPONSI
BILITY
Time
Line
1) Call Meeting to Order
2) Approval of the Agenda Moved by: D. Beres
Seconded by: J. Baelen
"THAT the Agenda be adopted".
“Carried”
3) Disclosure of Pecuniary
Interest
None disclosed
4) Minutes & Business
Arising from the
Minutes
None
5) Delegations None
6) Reports
a. By Creative
Hands Craft
Show
The Committee reviewed the report and was satisfied as to the content.
7) New Business
a. Elections
Deb Beard was nominated for the position of chair and agreed to let
her name stand.
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Moved by: D. Beres
Seconded by: J. Weis
“That nominations be closed”
“Carried”
Moved by: D. Clark
Seconded by: J. Weis
“That Deb Beard be appointed as Chair of the Cultural Advisory
Board”
“Carried”
Jeff Weis was nominated for the position of Vice-Chair and agreed to
let his name stand.
Moved by: D. Clark
Seconded by: J. Baelen
“That nominations be closed”
“Carried”
Moved by: D. Beres
Seconded by: D. Beard
“That Jeff Weis be appointed as Vice-Chair of the Cultural Advisory
Board”
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b. Grant
Applications
“Carried”
Dianne Clark was nominated for the position of Recording Secretary
and agreed to let her name stand.
Moved by: D. Beres
Seconded by: J. Weis
“That nominations be closed”
“Carried”
Moved by: D. Beres
Seconded by: D. Beard
“That Jeff Weis be appointed as Vice-Chair of the Cultural Advisory
Board”
“Carried”
Festival of Music
Dianne Clark excused herself from the deliberations. The Board
reviewed the application.
Moved by: J. Weis
Seconded: D. Beard
“That the Festival of Music grant application in the amount of $1,500
for their July 1, 2011 event be recommended for approval to
Council”
“Carried”
Prepare report to
Council
C.
Panschow
June 27
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c. Ad-Hoc
Committees
Down Home Country Christmas Festival
Deb Beard excused herself from the deliberations and J. Weis chaired
the discusion. The Board reviewed the application.
Moved by: J. Baelen
Seconded by: D. Beres
“That the Tillsonburg District Craft Guild (Station Arts Centre) grant
application submitted on behalf of the DHCC Festival Committee in
the amount of $3,000 for the 2011 Down Home Country Christmas
Festival be recommended for approval to Council”
“Carried”
The Board was advised that all ad-hoc committees needed to be
appointed by Council in order to make it official for insurance
purposes. The actual members could be decided by the Board, but
have to be approved by Council.
8) Motions See above.
9) Agenda Items for Next
Meeting
Board members were provided with a copy of the terms of reference
and grant application for the former Cultural Advisory Committee and
asked to review and provide comments and confirmation that it met the
template provided by the CAO.
Review and
compare terms of
reference with
template
All July 31
10) Correspondance None
11) Date of Next Meeting Wednesday, September 14 at 7:30 PM
12) Moved by: J. Weis
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“AND RESOLVED THAT the meeting of the Tourism Advisory
Committee be adjourned at 8:35 PM”
“Carried”