160915 Council MIN=
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Penny Esseltine Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff:
David Calder, CAO Donna Wilson, Town Clerk
Kevin De Leebeeck, Director of Operations
Rick Cox, Director of Recreation Culture and Parks Michael Desroches, General Manager THI
Jeff Smith, Fire Chief
Regrets:
Councillor Maxwell Adam 1. Call to Order
The meeting was called to order at 12:34 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT the Agenda as prepared for the Council meeting of Thursday, September 15, 2016,
be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Thursday, September 15, 2016
12:30 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
4. Council Priorities
4.1. Strategic Priorities
The purpose of this session is to garner Council’s insight, perspective, and longer-term
vision for the Town, and generate ideas and identify key areas of priority for the
remainder of the council term, 2017 and 2018.
This is a brainstorming and prioritization session in order to bring forward a strategic budget for 2017. To begin the session, a sample of potential focus areas has been identified below:
Transportation
- Integrate public transit into the Town
- T-GO Transit will be providing a report within the next month or so. - Staff is currently doing research to determine if Gas tax can be used for future
public transportation.
- Regional transportation – to allow individuals transportation to the city, London or Woodstock.
Infrastructure renewal
- SCG funding application was successful
- $350,000 capital infrastructure planned for Newel Road
- Second stage of Riverview Broadway North Connecting Link - OCIF top up funding
Councillor Rosehart joined the meeting at 1:01 p.m.
- Staff will be providing Council with a report regarding the reconstruction project
on North Street once they receive the report from the County of Oxford.
Staff direction to draft a letter to be signed by the Mayor regarding the reconstruction project on
North Street, and the timing for reconstruction and a second letter sent from the CAO regarding
the timing. - Town Hall project – steering committee
- Young Street property development – to determine status. - Downtown beautification - Roof repairs at the Community Centre.
- Library Lane covered breezeway replacement
- Customer Service Centre Building brick work needs attention - Energy Conservation
- Caso Line North St. to Quarter Town Line – consideration regarding a new trail. - Tillsonburg Airport’s future. - Dog Park
Strong community
- Volunteer appreciation
- Branding project - New website updates
- Maintain social media (facebook & twitter)
Council Meeting – Agenda - 3 -
- Museum storage issues - Canada 150 Events
- Beautification committee – community involvement – local landscapers involved
in an amenity area and keep the area vibrant - Community parks projects – look at community groups to look after a park.
- Maintenance and watering of beatification – cost analysis and bring the beautification element into parks. To look at staff doing this internally. - Internal grass cutting
- Council requested that they be offered a few alternatives prior to vehicle RFP’s going out so that they can determine the specs prior to the document going out.
- Events to celebrate community hero’s - CIA to continue.
Economic development
- Industrial subdivision/Business Park to insure it is shovel ready.
- Town has to invest approximately 1.1 million in the identified industrial park on highway 3.
- To look at the fair market value of the land - will the cost per acre recover the costs to service the land. To do cost analysis to determine costs recovery. - Retail marketing plan – inventory of retail and retail incentives.
- Attract people to live here, retain affordable housing – provide additional commercial/retail property. - Staff to provide a report to council regarding costs to develop future industrial
infrastructure. - Promote lower costs for power - Hydro One is much higher than Tillsonburg. - Attract youth
- Municipal Boundaries – natural areas of influence. - Economic development projects by local developers and development charges
regarding change of use projects – may need to look at compensating developers
for County Development Charges.
Environmental leadership - Focus on green energy – energy saving concepts.
- To determine the Town representative on Energy Oxford - Sustainability Oxford – town will have to come in line with that plan to be net 0 by 2050.
- MSA, MOUD, By-laws of THI review to be completed. - LED Street Lighting replacement review - Transfer station review and amend the ECA - allowable uses.
Corporate excellence
- Downtown parking
- Customer Service/Dispatch - Maintain transparent corporate activities
- Level of service evaluation
Council Meeting – Agenda - 4 -
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Town staff prepare an analysis comparing the costs and benefits of town beautification
work being managed and executed by Town Staff or by contracting out these services, for 2017
budget considerations. Carried
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council directs the Mayor and/or the CAO to contact the County of Oxford through correspondence regarding Tillsonburg’s concerns with delayed and outstanding infrastructure projects in the Municipality.
Carried
5. By-Laws from the Council Meeting of Thursday, September 15, 2016
By-law Confirming 091516
Resolution # 2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
6.1 THAT By-Law 4038, To Confirm the Proceedings of Council at its meeting held on the
16th day of September, 2016, be read for a first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
6. Adjournment
Resolution # 3
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Council Meeting of Thursday, September 15, 2016 be adjourned at 3:33 p.m.
Carried