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161031 Memorial Park Revitalization MIN= ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users), John Glass (LLRP), Jane McLean (Scott McLean Legacy), Scott McKenzie (Lions), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Donna Scanlan, Shane Curtis, Cedric Tomico, Lance McKenzie, Ken Patterson, Scott Vitias, Rosemary Dean 1. Call to Order The meeting was called to order at 7:35am, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Margaret Puhr Seconded By: Terry Smith Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of October 31, 2016, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 17, 2016 Moved By: Mike Cerna Seconded By: Mel Getty Resolution #2_ THAT the Minutes of the Memorial Park Revitalization Committee Meeting of October 17, 2016 be approved as amended. Carried. The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee October 31, 2016 7:30am Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, October 31, 2016 - 2 - 5. General Business & Reports 5.1. Staff Update – Gateway signage: the Recreation Advisory Committee will be reviewing alternatives for the sign proposed for the Delevan entrance. With the Pumptrack in, the committee will be considering the signage theme that will look good at all locations. With LED Danell signs, the Town By-law specifies that 3rd party advertising is not permitted. 5.2. Rotary Club: absent. 5.3. Fair Board: absent. 5.4. Ball Association: requested that the new revised location for full-sized diamond be presented by Staff at the November 14 Council meeting, specifying the location South of Sam Lamb diamond, with path between the two diamonds. 5.5. Kinsmen Club: absent. 5.6. Pumptrack: project is near completion, 110 yards of mulch has been applied over the weekend. Inside of the track was partially filled with river rock for drainage and upkeep purpose. The drainage was put to test with rainy weather and it is draining well. Presentation was made by Terry Smith to the Kinsmen Club, they would like to build shade shelters proposed to be located near parking lot/fence area at approximate cost of $8,500.00. Custom rocks are being priced for contributor recognition. The Committee recommended that the mulch be framed with wood or rock to define the area as well as aesthetics. Tillsonburg Lions Club made a donation of $5,000.00 to the Pumptrack. 5.7. Lions Club: the club will be meeting on November 1 to discuss the amount which will be given to the Town as contribution to the signage. The club requested a meeting to be set up with Clerk and Rotary Club to discuss lottery funding options. 5.8. Outdoor rink – the Scott McLean Legacy would like proceed with the outdoor rink since the Town is considering replacing the current refrigeration system with a new one. The new system would need to include capacity for the outdoor rink. Considered sizes are 60’x120’ or full size 80’x180’ which in the summer could be converted into two basketball courts. Both of the above would be intended for community use, not as booked/rented pad. Moved by: Mel Getty Seconded by: Margaret Puhr Memorial Park Revitalization Committee Meeting Minutes, October 31, 2016 - 3 - Resolution #3 THAT the Memorial Park Revitalization Committee endorse the proposed refrigerated, up to 80’x180’ size outdoor rink, initiated by the Scott McLean Legacy Fund , that the recommendation be forwarded to the Recreation Advisory Committee to be incorporated into the Memorial Park Master Plan project. Carried. 5.9. Ball diamond repositioning update: the repositioning was initially rejected by the Council. Staff will present again with more detail at the November 14 council meeting. 6. Round Table 6.1. Committee Member resignation – committee member Dace Zvanitajs representing the Recreation Advisory Committee has resigned from the committee. The Rec Advisory members will consider a replacement at their next meeting. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday November 14, 2016 at 7:30am. 8. Adjournment Moved By: Mel Getty Seconded By: Margaret Puhr Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of October 31, 2016 be adjourned at 8:55am. Carried.