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161114 Memorial Park Revitalization MIN= ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users), Joan Weston (LLRP), Rosemary Dean (Fair Board), Ken Patterson (Rotary), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Donna Scanlan, Shane Curtis, Cedric Tomico, Lance McKenzie, , Scott Vitias, Jane McLean, Scott McKenzie 1.Call to Order The meeting was called to order at 7:35am, by Co-chair Mel Getty. 2.Adoption of Agenda Moved By: Rosemary Dean Seconded By: Margaret Puhr Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of November 14, 2016, be adopted. Carried. 3.Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4.Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 31, 2016 Moved By: Mike Cerna Seconded By: Terry Smith Resolution #2_ THAT the Minutes of the Memorial Park Revitalization Committee Meeting of October 31, 2016 be approved. Carried. The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee November 14, 2016 7:30am Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, November 14, 2016 - 2 - 5. General Business & Reports 5.1. Staff Update: the Dog Park committee is pursuing the area North of Sam Lamb diamond for the proposed dog park. 5.2. Rotary Club: the club is meeting tonight to finalize their proposal, hope to have a presentation brought to the next meeting. 5.3. Fair Board: The Tillsonburg Fair Board met last week and selected their executive. Rosemary Dean has been elected the President again. The Fair Board is planning to present their executive to the Town Council in the near future. The Fair Board would like to schedule a site walk-through of the Memorial Park area with Staff member to physically review the proposed new look. Co-Chair M. Getty and Staff R. Cox will attend Fair Board meeting scheduled for evening of December 5. 5.4. Ball Association: anxiously looking forward to council’s decision on changing the proposed little league diamond to a full size diamond. The organization feels that there is a great need for more, not fewer ball diamonds in Tillsonburg. Document prepared by Scott Vitias with statistics and additional information will be attached to the minutes of this meeting. 5.5. Kinsmen Club: absent. 5.6. Pumptrack: last weekend there has been a drainage issue in one area which has been resolved. The Parks staff now have diagram indicating locations of all the drains. Track is being well used, some parts get congested – would like to install signage informing users how to use the track. Donor and sponsor signage in stone/cement has been abandoned due to high cost, exploring aluminum sign to be installed instead. The sail shades to be donated by Kinsmen Club – require measurements of the area, the base will likely be gravel-like material and the Parks will place some picnic tables under the shades. 5.7. Lions Club: absent. 5.8. Outdoor rink: absent. 5.9. Ball diamond repositioning update: Staff is going to present a report (attached) at tonight’s council meeting. Memorial Park Revitalization Committee Meeting Minutes, November 14, 2016 - 3 - 6. Round Table 6.1. Fair Board expressed frustration in not receiving response to the list of the Board’s requirements to be included in the park revitalization. The Board feels pushed out from the conversation. Co-Chair acknowledged that they are being taken into consideration, however, the large/anchor pieces of the plan need to be decided on first. Lake Lisgar Renaissance committee would like to know when decisions on some of the proposed landscaping will be made. As above, the Co-Chair reiterated the need to decide on the largest pieces earliest. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday December 5, 2016 at 5:30pm. 8. Adjournment Moved By: Rosemary Dean Seconded By: Ken Patterson Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of November 14, 2016 be adjourned at 8:30am. Carried. Park’s and Recreation Revitalization Hardball Diamond #1 Fact’s Tillsonburg Minor Baseball Inc. (TMBI) had a total of 4 Rep division teams + 1 Mosquito A/E team in 2016 In addition TMBI had 2 Bantam house league teams, all of which utilized 4 diamonds (Kiwanis, HB#1, Sam Lamb & Optimist) In addition to using the previously mentioned diamond’s, teams had to go out of there way to use other local diamonds for practices etc. due to the fact there was no available diamond openings in town, we used Courtland & Mt. Elgin Some of the centre’s were generous enough to let us use there facility at no charge but other centre’s had a fee included with the use of the diamond that we had to pay above and beyond our regular diamond fees. Forecast for 2017 For the upcoming year we would expect the same number of team’s plus an additional Midget Rep team that will need a larger diamond to play on and if 2017’s overall registration #’s increase as much as the last few year’s an extra diamond would be very beneficial to our organization. Assuming TMBI had sufficient facilities to host Rep division tournaments in town utilizing Kiwanis, HB#1 & Sam Lamb field, we could potentially host 5 (Baseball Ontario) sanctioned tournament’s / year plus a Southern Counties division playoff and a local league playoff. For the Rep division tournaments we would expect at least 6 teams to attend (+/-) 1 of which being a TMBI team and probably 1 other local team (i.e. Ingersoll, Delhi, Woodstock, Simcoe etc.) but for the most part teams from all over the province. Assuming there were 4 teams from out of town that needed accommodations & food for the weekend (starting on Friday evening till Sunday) each team averaging 12 players + additional family member’s (Mom, Dad, sibling(s)) In the following calculation’s that I show, I will use lower number’s than what I have experienced in the past few year and only calculate for 1 tournament weekend Local Hotel rooms 2 night’s @ $100/night = $200 12 players/team = 12 room’s 4 team’s x 12 room’s = 48 room’s 48 room’s x $200/room = $9600 Food/Dining local Restaurant’s $10/person/meal to calculate what is needed for the family to eat Supper on Friday night - $40/family x 48 families = $1920 Breakfast, lunch & dinner on Saturday - $40/meal x 3 meal’s x 48 families = $5760 Breakfast on Sunday morning - $40/family x 48 families = $1920 Meal’s for 48 families for the weekend = $9600 Tournament fees paid to TMBI Assuming there were 6 teams in the tournament (1 TMBI team) entry fee/team = $400 5 teams x $400 = $2000 Summary If TMBI had the proper facilities to host 1 tournament per division per year it would generate an average of $21,200/tournament x 5 division’s = $106,000 within the town and make scheduling and re-scheduling a lot easier for regular season games and practices. Additional Info In addition to the rep division tournament’s we would also be able to host year end SCBA division playoff’s, year end local league playoff’s, and the possibility of the year end Baseball Ontario Provincial playoff’s (OBA’s) on Labour day weekend. The ”LDW” tournament is what all team’s work towards during there regular season and look forward to going to, to put the skills etc. that they learned during the regular season to use to see who is the best of the best. TMBI was fortunate enough to bring home 2 of these titles this year in the Peewee and Bantam age groups. At the OBA tournaments there are usually more teams than a regular season tournament, 6 – 8 teams per division bringing more revenue to local businesses etc. Conclusion All of the previously mentioned information and calculation’s are above and beyond what we do from year to year with the facilities that we presently have and utilize on a regular basis. With the present facilities we are limited to only playing our regularly scheduled season games which restricts us to only playing 1 game per division per night in our Rep division and occasionally due to weather etc. we have to try and schedule weekend games which is sometimes very difficult to do because of the slo-pitch tournaments hosted here in town that use the Kiwanis diamond.