161201 Budget Council MIN
ATTENDANCE Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO David Rushton, Director of Finance/Treasurer
Janelle Costantino, Manager of Finance
Rick Cox, Director of Recreation, Culture & Parks
Kevin DeLeebeeck, Director of Operations
Jeff Smith, Fire Chief Tricia Smith, Deputy Clerk
Regrets: Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 4:01 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Agenda as prepared for the Council meeting of Thursday, December 1,
2016, be adopted.
Carried
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Thursday, December 01, 2016
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, December 1, 2016 2
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Councillor Adam joined the meeting at 6:15 p.m.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of November 22, 2016
Minutes, November 22, 2016
Resolution #2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Budget Council Meeting of November 22, 2016, be
approved.
Carried
6. Budget Requests
Limited to 15 minutes each
6.1. Tillsonburg District Chamber of Commerce Budget Request
2015 Financial Statements
6.2. Tillsonburg & District Multi-Service Centre Budget Request
Cover Letter
Multi-Service Centre Statistics: Tillsonburg
2015/16 Financial Statements
6.3. Tillsonburg Station Arts Centre Budget Request
Proposed Service Agreement
6.4. Town of Tillsonburg Cultural Advisory Committee Budget Request
Cover Letter
Council Meeting Minutes, December 1, 2016 3
6.5. Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Budget Request
Cover Letter
Municipal Grant Request
2015 Financial Statements
6.6. Lake Lisgar Revitalization Committee Budget Request
2015 Financial Statements
6.7. Heritage, Beautification & Cemetery Advisory Committee Budget Request
Multi-Year Plan
A recommendation was made for the allocation of resources to the Parks,
Culture & Recreation 2017 Budget for beautification efforts in the Town.
6.8. Upper Deck Youth Services Budget Request
Cover Letter
2014-2016 Financial Statements
6.9. Cross Country Jeepers Budget Request
Cover Letter
6.10. Tillsonburg Police Services Board Budget Request
2015 Financial Statements
6.11. Tillsonburg Business Improvement Area Budget Request
2017 BIA Business Plan
2017 Budget
2015 Financial Statements
Councillor Stephenson left the meeting at 6:50 p.m.
Council Meeting Minutes, December 1, 2016 4
6.12. Tillsonburg Turtlefest Budget Request
2016 Financial Statements
2015 Financial Statements
Applicant to provide a breakdown of the $5000 in costs for incorporation
to Council.
6.13. Family Day Organizing Committee Budget Request
2016 Event Report
2015 Financial Statements
6.14. Community Transportation Steering Committee Budget Request
2017 Budget & 2015-16 Financial Statements
MTO Community Transportation Pilot Program grant ending March 31,
2017.
A recommendation was made for the Town to apply for Provincial Gas Tax
Funds to provide support for the continuation of the Community
Transportation Pilot Program.
A request was made for pre-budget approval.
Council requested information on community support for the continuation
of the pilot program as part of the committee’s next report to council.
Staff to follow up with Council in regards to the availability of 2017
Provincial Gas Tax funding.
Resolution #3
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
Notwithstanding any circulated resolutions on the Budget Agenda of
December 1, 2016, be it resolved that the Community Budget requests as
presented be received as information.
Carried
Council Meeting Minutes, December 1, 2016 5
6.15. FIN16-35 2017 Community Budget Requests
FIN16-35 2017 Community Budget Requests
2017 Community budget request summary sheet
Resolution #4
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives FIN16-35 2017 Community Budget Requests as
information;
AND THAT any received community grant requests be referred to the 2017
budget deliberations.
Carried
7. Council Budget Discussions
8. By-Laws
By-Laws from the Meeting of December 1, 2016
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
8.1 THAT By-Law 4062, To amend Zoning By-Law Number 3295, as
amended (ZN 7-16-07), be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
8.2 THAT By-Law 4061, To confirm the proceedings of Council at its meeting
held on the 1st day of December, 2016, be read for a first, second, third
and final reading and that the Mayor and the Clerk be and are hereby
authorized to sign the same, and place the corporate seal thereunto.
Carried
Council Meeting Minutes, December 1, 2016 6
9. Adjournment
Resolution #7
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Budget Council Meeting of December 1, 2016, be adjourned at 7:58 p.m.
Carried