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170109 Council AGDTable of Contents Agenda 3 Minutes, December 12, 2016 Minutes, December 12, 2016 11 Tillsonburg Tri-County Fair Update Delegation Request 23 Presentation 25 11th Annual Oxford Invitational Youth Robotics Challenge OIYRC wrap up letter 46 AMO, 2017-18 Strategic Objectives AMO Strategic Objectives 48 Township of McMurrich & Monteith, Municipal Fire Service Infrastructure Resolution Resolution - McMurrich Monteith 52 DCS 17-01 Sign Variance – 49 Brock Street East DCS 17-01 Sign Variance 49 Brock Street East 54 DCS 17-02, Amendment to Agreement – 253 Broadway Report DCS 17-02 58 Amendment to Agreement 61 FIN 17-01, Interim Tax Levy By-Law FIN 17-01 Interim Tax Levy By-law report 64 2017 Interim By-law 4070 65 FIN 17-02, Building Permit Cost Stabilization Reserve Fund FIN17-02 Building Permit Cost Stabilization Reserve Fund 67 OPS 17-01 Water/Wastewater Rate Review OPS 17-01 Water/Wastewater Rate Review 69 OPS 17-01 Attachment 1 - Oxford County Report PW 2016-58 76 OPS 17-02 Hanger 6 - Wilkins Land Lease Agreement OPS 17-02 Hanger 6 - Wilkins Land Lease Agreement 154 OPS 17-02 Attachment 1 - Hanger 6 - Wilkins Land Lease Agreement 155 RCP 17-01 – Kolin Smith Memorial Skatepark & Pumptrack RCP 17-01 - Kolin Smith Memorial Skatepark & Pumptrack 165 RCP 17-04 - Memorial Park Hardball Diamonds RCP 17-04 - Memorial Park Hardball Diamonds 168 RCP 16-38 - Memorial Park Diamond Relocation 173 By-Law 2284 - To Authorize an Agreement with the Tri- County Agricultural Society 176 RCP 17-05 – Canada 150 Infrastructure Grant Update RCP 17-05 - Canada 150 Infrastructure Grant Update 180 Letter from Fed Dev Southern Ontario 182 1 Minutes, Canada 150 Committee & Joint Canada 150 Committee Minutes, December 19, 2016 183 Minutes, December 5, 2016 187 Minutes, Cultural Advisory Committee Minutes, December 7, 2016 190 Minutes, Development Committee Minutes, October 18, 2016 193 Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, December 1, 2016 197 Minutes, May 9, 2016 201 Minutes, July 6, 2016 203 Minutes, July 27, 2016 206 Minutes, September 14, 2016 209 Minutes, Museum Advisory Committee Minutes, November 24, 2016 212 Minutes, Parks & Recreation Advisory Committee Minutes, November 22, 2016 215 Minutes, LPRCA Minutes, November 2, 2016 218 Minutes, Budget Meeting 222 By-Law 4070, To provide for an Interim Tax Levy for the year 2017. By-Law 4070 225 By-Law 4071, To enter into an Airport Hanger Land Lease Agreement with Jeffrey Wilkins. By-Law 4071 227 Agreement 228 By-Law 4072, To confirm the proceedings of Council By-Law 4072 238 2 = 1. Call to Order 2. Adoption of Agenda Proposed Resolution #1 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Monday, January 09, 2017, be adopted. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of December 12, 2016 Minutes, December 12, 2016 Proposed Resolution #2 Moved By: Seconded By: THAT the Minutes of the Council Meeting of December 12, 2016, be approved. 6. Delegations and Presentations 6.1. Tillsonburg Tri-County Fair Update Presentation By: Rosemary Dean, President Mike Dean, Committee Member The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 09, 2017 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda - 2 - Delegation Request Presentation Proposed Resolution #3 Moved By: Seconded By: THAT Council receive the presentation regarding the Tillsonburg Tri-County Fair Update; AND THAT the information, be referred to the 2017 budget deliberations for consideration. 7. Information Items 7.1. 11th Annual Oxford Invitational Youth Robotics Challenge OIYRC wrap up letter 7.2. AMO, 2017-18 Strategic Objectives AMO Strategic Objectives 7.3. Township of McMurrich & Monteith, Municipal Fire Service Infrastructure Resolution Resolution - McMurrich Monteith Proposed Resolution #4 Moved By: Seconded By: THAT Council receive items 7.1 to 7.3, as information. 8. Reports from Departments 8.1. Development and Communication Services 8.1.1. DCS 17-01 - Sign Variance – 49 Brock Street East DCS 17-01 Sign Variance - 49 Brock Street East Proposed Resolution #5 Moved By: Seconded By: THAT Council receive Report DCS 17-01, Sign Variance – 49 Brock Street East; AND THAT a variance to Sign By-Law 3798 as amended, be denied for the construction of a 3’ x 6’ digital L.E.D animated sign to be located on the west side of the building at 49 Brock Street East (Plan 500 PT LOT 1140). 4 Council Meeting – Agenda - 3 - 8.1.2. DCS 17-02 - Amendment to Agreement – 253 Broadway Report DCS 17-02 Amendment to Agreement Proposed Resolution #6 Moved By: Seconded By: THAT Council receive Report DCS 17-02, Amendment to Agreement – 253 Broadway, as information. 8.2. Finance 8.2.1. FIN 17-01 - Interim Tax Levy By-Law FIN 17-01 Interim Tax Levy By-law report 2017 Interim By-law 4070 Proposed Resolution #7 Moved By: Seconded By: THAT Council receive Report FIN17-01, Interim Tax Levy By-Law; AND THAT the 2017 Interim Levy By-Law No. 4070, be brought forward for Council’s consideration. 8.2.2. FIN 17-02 - Building Permit Cost Stabilization Reserve Fund FIN17-02 Building Permit Cost Stabilization Reserve Fund Proposed Resolution #8 Moved By: Seconded By: THAT Council receive Report FIN 17-02, Building Permit Cost Stabilization Reserve Fund; AND THAT Council acknowledges the enabling authority of the Building Code Act and establishes the Cost Stabilization Reserve Fund as an obligatory reserve fund. 5 Council Meeting – Agenda - 4 - 8.3. Operations 8.3.1. OPS 17-01 - Water/Wastewater Rate Review OPS 17-01 Water/Wastewater Rate Review OPS 17-01 Attachment 1 - Oxford County Report PW 2016-58 Proposed Resolution #9 Moved By: Seconded By: THAT Council receive Report OPS 17-01, Water/Wastewater Rate Review; AND THAT Town Council request a detailed review and report from the County regarding the total contribution and payments made under the CSAP program specific to Tillsonburg; AND THAT the review include an assessment of both potential and existing remaining eligible customers to determine if the existing balance of Tillsonburg contributions to the CSAP program is sufficient such that the continued collection of CSAP charges in Tillsonburg can be suspended; AND THAT Town Council request a review and report from the County regarding the status of identified projects under the Reg 170 program specific to Tillsonburg; AND THAT any outstanding Tillsonburg Reg 170 projects, be completed so as to maximize the benefit of the Reg 170 program prior to the transfer of any funds from the Reg 170 program to the CSAP program; AND THAT Report OPS 17-01 Water/Wastewater Rate Review be referred to the Economic Development Committee for review. 8.3.2. OPS 17-02 - Hanger 6 - Wilkins Land Lease Agreement OPS 17-02 Hanger 6 - Wilkins Land Lease Agreement OPS 17-02 Attachment 1 - Hanger 6 - Wilkins Land Lease Agreement Proposed Resolution #10 Moved By: Seconded By: THAT Council receive Report OPS 17-02 Hanger 6 - Wilkins Land Lease Agreement; AND THAT the Mayor and Clerk, be authorized to execute the Land Lease Agreement with Jeffery Wilkins; 6 Council Meeting – Agenda - 5 - AND THAT a By-Law, be brought forward for Council’s consideration. 8.4. Recreation, Culture & Park Services 8.4.1. RCP 17-01 - Kolin Smith Memorial Skatepark & Pumptrack RCP 17-01 - Kolin Smith Memorial Skatepark & Pumptrack Proposed Resolution #11 Moved By: Seconded By: THAT Council receive Report RCP 17-01, Kolin Smith Memorial Skatepark & Pumptrack; AND THAT Council approve the addition of a shade sail structure to the facility between the pumptrack and the parking lot; AND THAT the facility be officially named the Kolin Smith Memorial Skatepark & Pumptrack. 8.4.2. RCP 17-04 - Memorial Park Hardball Diamonds RCP 17-04 - Memorial Park Hardball Diamonds RCP 16-38 - Memorial Park Diamond Relocation By-Law 2284 - To Authorize an Agreement with the Tri-County Agricultural Society Proposed Resolution #12 Moved By: Seconded By: THAT Council receive Report RCP 17-04, Memorial Park Hardball Diamonds; AND THAT Council endorse the recommendations from the Parks & Recreation Advisory Committee with respect to the relocation of a ball diamond in the Memorial Park Revitalization Project (Report RCP 16-38). 9. Staff Information Reports 9.1. RCP 17-05 - Canada 150 Infrastructure Grant Update RCP 17-05 - Canada 150 Infrastructure Grant Update Letter from Fed Dev Southern Ontario 7 Council Meeting – Agenda - 6 - Proposed Resolution #13 Moved By: Seconded By: THAT Council receive Report RCP 17-05, Canada 150 Infrastructure Grant Update, as information. 10. Committee Minutes & Reports 10.1. Minutes, Canada 150 Committee & Joint Canada 150 Committee Minutes, December 19, 2016 Minutes, December 5, 2016 10.2. Minutes, Cultural Advisory Committee Minutes, December 7, 2016 10.3. Minutes, Development Committee Minutes, October 18, 2016 10.4. Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, Beautification Working Group Minutes, December 1, 2016 Minutes, May 9, 2016 Minutes, July 6, 2016 Minutes, July 27, 2016 Minutes, September 14, 2016 10.5. Minutes, Museum Advisory Committee Minutes, November 24, 2016 10.6. Minutes, Parks & Recreation Advisory Committee Minutes, November 22, 2016 Proposed Resolution #14 Moved By: Seconded By: THAT Council receive the Minutes of the Canada 150 Committee for December 19, 2016, the Joint Canada 150 Committee for December 5, 2016, the Cultural Advisory Committee for December 7, 2016, the Development Committee for October 18, 2016, the Heritage, Beautification & Cemetery Advisory Committee for December 1, 2016 and the Beautification Working Group for May 9, 2016, July 6, 2016, July 27, 2016 and September 14, 2016, the Museum Advisory 8 Council Meeting – Agenda - 7 - Committee for November 24, 2016, and the Parks & Recreation Advisory Committee for November 22, 2016, as information. 10.7. Minutes, LPRCA Minutes, November 2, 2016 Minutes, Budget Meeting Proposed Resolution #15 Moved By: Seconded By: THAT Council receive the Minutes of the LPRCA for November 2, 2016 and the Budget Meeting Minutes of November 18, 2016, as information. 11. Notice of Motions 12. By-Laws By-Laws from the Meeting of Monday, January 09, 2017 Proposed Resolution #16 Moved By: Seconded By: 12.1. THAT By-Law 4070, To provide for an Interim Tax Levy for the year 2017; AND THAT By-Law 4071, To enter into an Airport Hanger Land Lease Agreement with Jeffrey Wilkins, Agreement, be read for first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same and place the corporate seal thereunto. Proposed Resolution #17 Moved By: Seconded By: 12.2. THAT By-Law 4072, To confirm the proceedings of Council at its meeting held on the 9th day of January, 2017, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 9 Council Meeting – Agenda - 8 - 13. Items of Public Interest 14. Adjournment Proposed Resolution #18 Moved By: Seconded By: THAT the Council Meeting of Monday, January 09, 2017 be adjourned at _____ p.m. 10 = ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Rick Cox, Director of Recreation, Culture & Parks Kevin DeLeebeeck, Director of Operations Tricia Smith, Deputy Clerk 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, December 12, 2016, be adopted. Carried 3. Moment of Silence The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, December 12, 2016 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 11 Council Meeting Minutes, December 12, 2016 - 2 - 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of November 28, 2016 Minutes, November 28, 2016 Resolution #2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council Meeting of November 28, 2016, be approved. Carried 6. Delegations and Presentations 6.1. Presentation to Police Board Members - John Smith & David Palmer Presented By: Mayor Molnar & Larry Scanlan, Board Chair 6.2. The Councillor's Guide to the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA) Presented By: Mary Carr, Records Management Coordinator Presentation Resolution #3 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive the presentation regarding the Councillor's Guide to the Municipal Freedom of Information & Protection of Privacy Act (MFIPPA); AND THAT the information, be referred to item 8.1.1 of the Agenda, Report CL 16-36, The Municipal Freedom of Information & Protection of Privacy Act (MFIPPA). Carried 12 Council Meeting Minutes, December 12, 2016 - 3 - 7. Public Meetings 7.1. Application for Zone Change - ZN 7-16-08 (Heckford Developments) - 146 Tillson Avenue Report - ZN 7-16-08 Application Form Explanatory Note Key Map Draft By-Law Schedule Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2016-292 for the application for Zone Change. Opportunity was given for comments and questions. The applicant Kirby Heckford appeared before council in support of the application. No member of the public appeared in support of or in opposition to the application. Council passed the following resolution. Resolution #4 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council approve the zone change application submitted by Heckford Developments, whereby the lands described as Part Lots 384 & 390, Lots 371 & 391, Plan 500, Town of Tillsonburg, known municipally as 146 Tillson Avenue are to be rezoned from ‘Service Commercial Zone (SC)’ to ‘Special Service Commercial Zone (SC-23)’ to permit a dance studio and mini-storage warehousing as additional permitted uses on the subject lands. Carried 13 Council Meeting Minutes, December 12, 2016 - 4 - 8. Reports from Departments 8.1. Clerk’s Office 8.1.1. CL 16-36 The Municipal Freedom of Information & Protection of Privacy Act (MFIPPA) CL 16-36 Presentation Staff to provide MFIPPA training information to the Police Services Board and the Tillsonburg Hydro Inc. Board. Resolution #5 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report CL 16-36, The Municipal Freedom of Information & Protection of Privacy Act MFIPPA, as information. Carried 8.1.2. CL 16-28 Multi-Year Accessibility Plan Update CL 16-28 Multi-Year Accessibility Plan Resolution #6 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report CL 16-28, Multi-Year Accessibility Plan Update; AND THAT Council endorse the amended 2014-2018 Multi-Year Accessibility Plan. Carried 8.1.3. CL 16-32, Accessibility Achievement Award Cl 16-32 Nomination Criteria & Application 14 Council Meeting Minutes, December 12, 2016 - 5 - Resolution #7 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report CL 16-32, Accessibility Achievement Award; AND THAT Council endorse the Accessibility Achievement Award program; AND THAT staff be directed to circulate notice of the Accessibility Achievement Award to the public. Carried 8.1.4. CL 16-33, 2017 Meeting Calendar CL 16-33 2017 Meeting Calendar Resolution #8 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report CL 16-33, 2017 Meeting Calendar; AND THAT the following regular Council Meetings be re-scheduled or cancelled for 2017: 1. Monday, February 27, 2017 is re-scheduled to Thursday, March 2, 2017 due to the OGRA Conference; 2. Monday, May 22, 2017 is re-scheduled to Tuesday, May 23, 2017 due to Victoria Day 3. Monday, July 24, 2017 is cancelled; 4. Monday, August 28, 2017 is cancelled; 5. Monday, October 9, 2017 is re-scheduled to Tuesday, October 10, 2017 due to Thanksgiving; 6. Monday, December 25, 2017 is cancelled; AND THAT the 2017 Meeting Calendar, be approved. Carried 8.1.5. CL 16-34, Committee Appointments CL 16-34 Schedule A 15 Council Meeting Minutes, December 12, 2016 - 6 - Resolution #9 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receive Report CL 16-34, Committee Appointments; AND THAT Virginia Armstrong, Irene Hurley, Tabitha Dalm and Mariana Carson, be appointed to the Canada 150 Committee; AND THAT John Armstrong, be appointed to the Special Awards Committee; AND THAT By-law 4066, To amend Schedule A of By-Law 3876, be brought forward for Council’s consideration. Carried 8.1.6. CL 16-35, Canada 150 Community Leader Program CL 16-35 Letter to Municipality Nomination Form Community Leader Tool Kit Resolution #10 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receive Report CL 16-35, Canada 150 Community Leader Program; AND THAT Virginia Armstrong, Irene Hurley, Evan VanMoerkerke and Councillor Esseltine, be nominated by Council as Tillsonburg's Canada 150 Community Leaders; AND THAT staff be directed to submit the nominations to the Federation of Canadian Municipalities. Carried 16 Council Meeting Minutes, December 12, 2016 - 7 - 8.1.7. CL 16-37, Committee of Adjustment Appointment CL 16-37 Resolution #11 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive Report CL 16-37, Committee of Adjustment Appointment; AND THAT all members of Tillsonburg Town Council, be appointed to the Committee of Adjustment; AND THAT an Appointment By-law, be brought forward for Council’s consideration. Carried 8.2. Development and Communication Services 8.2.1. DCS 16-38 Branded Merchandise Program Award DCS 16 - 36 DCS 16 - 38 Resolution #12 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam THAT Council receive Report DCS 16-38, Branded Merchandise Program Award; AND THAT Talbot Marketing Inc., be awarded a one year contract to supply a branded merchandise program for the Town of Tillsonburg. Carried 8.3. Finance 8.3.1. FIN16-36 Bank Signing Authorities FIN16-36 17 Council Meeting Minutes, December 12, 2016 - 8 - Resolution #13 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive Report FIN16-36, Bank Signing Authorities; AND THAT Council appoints the following as designated signing authorities for the Town’s general banking needs: Mayor Stephen Molnar or Deputy Mayor Dave Beres; and one of the following: Director of Finance/Treasurer, Dave Rushton; or Manager of Finance/Deputy Treasurer, Janelle Costantino. Carried 8.4. Recreation, Culture & Park Services 8.4.1. RCP 16-34 Proposed Changes to the User Fee Policy RCP 16-34 RCP Pricing Policy Proposed revisions Dec 2016 Resolution #14 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive Report RCP 16-34, Proposed Changes to the User Fee Policy; AND THAT the User Fee Policy, be amended as per the attached draft; AND THAT a By-law, be brought forward for Council’s consideration. Carried 8.4.2. RCP 16-42 Rotary Clock Tower Agreement RCP 16-42 Rotary Clock Tower Agreement Staff to test the clock bells. Council requested that the Town assume responsibility for the flags at the Rotary Clock Tower. 18 Council Meeting Minutes, December 12, 2016 - 9 - Resolution #15 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report RCP 16-42, Rotary Clock Tower Agreement; AND THAT Council authorize the Mayor and Clerk to sign the Agreement between the Town of Tillsonburg and the Rotary Club of Tillsonburg regarding the Clock Tower; AND THAT a By-law, be brought forward for Council’s consideration. Carried 9. Staff Information Reports 9.1. RCP 16-41 – Liability Insurance Coverage for Facility Rentals RCP 16-41 Insurance Rates Staff to provide an update to Council on the Liability Insurance Coverage program in Q1 of 2017. Resolution #16 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report RCP 16-42, Liability Insurance Coverage for Facility Rentals, as information. Carried 10. Committee Minutes & Reports 10.1. Minutes, Accessibility Advisory Committee Minutes, November 9, 2016 10.2. Minutes, Airport Advisory Committee Minutes, November 24, 2016 10.3. Minutes, Canada 150 Committee Minutes, October 26, 2016 Minutes, November 11, 2016 19 Council Meeting Minutes, December 12, 2016 - 10 - Minutes, November 21, 2016 10.4. Minutes, Heritage, Beautification & Cemetery Advisory Committee Minutes, December 1, 2016 10.5. Minutes, Physician Recruitment Committee Minutes, November 2, 2016 10.6. Minutes, Town Hall Project Committee Minutes, November 24, 2016 Resolution #17 Moved By: Councillor Adam Seconded By: Deputy Mayor Beres THAT Council receive the Minutes of the Accessibility Advisory Committee for November 9, 2016, the Airport Advisory Committee for November 24, 2016, the Canada 150 Committee for October 26, 2016, November 11, 2016 and November 21, 2016, the Heritage, Beautification & Cemetery Advisory Committee for December 1, 2016, the Physician Recruitment Committee for November 2, 2016 and the Town Hall Project Committee for November 24, 2016, as information. Carried Councillor Esseltine moved to Reconsider Resolution #10, Agenda item 8.1.6 as a name had been missed in the original motion. Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council receive Report CL 16-35, Canada 150 Community Leader Program; AND THAT Virginia Armstrong, Irene Hurley, Evan VanMoerkerke, Paul Weaver and Councillor Esseltine, be nominated by Council as Tillsonburg's Canada 150 Community Leaders; AND THAT staff be directed to submit the nominations to the Federation of Canadian Municipalities. Carried 20 Council Meeting Minutes, December 12, 2016 - 11 - 11. Notice of Motions 12. By-Laws By-Laws from the Meeting of Monday, December 12, 2016 Resolution #18 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 12.1. THAT By-Law 4051, A By-Law for the licensing, regulating and governing of vehicles for hire within the municipality, including Group Transportation Vehicles, Limousines, Accessible Taxicabs, Taxicabs, owners and drivers, be read for a third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same and place the corporate seal thereunto. Carried Resolution #19 Moved By: Deputy Mayor Beres Seconded By: Councillor Adam 12.2. THAT By-Law 4063, To appoint Dave Rushton as Director of Finance and Treasurer; AND THAT By-Law 4064, To amend By-Law 4013, being a by-law to adopt the Town of Tillsonburg RCP Pricing Policy; AND THAT By-Law 4065, Being A By-Law to Amend Zoning By-Law 3295 (ZN 7-16-08); AND THAT By-Law 4066, To amend Schedule A of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg; AND THAT By-Law 4067, To authorize an Agreement between The Corporation of the Town of Tillsonburg and the Rotary Club of Tillsonburg; AND THAT By-Law 4069, To Appoint a Committee of Adjustment for the Town of Tillsonburg, be read for first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same and place the corporate seal thereunto. Carried 21 Council Meeting Minutes, December 12, 2016 - 12 - Resolution #20 Moved By: Councillor Hayes Seconded By: Councillor Rosehart 12.3. THAT By-Law 4068, To confirm the proceedings of Council at its meeting held on the 12th day of December, 2016, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 13. Items of Public Interest Free Holiday Skates at the Community Centre. Visit www.tillsonburg.ca for more information. Christmas Penny Sale and Quilt Exhibition at Annandale National Historic Site. Mayor’s Levee to be held Sunday, January 8, 2017 from 2 to 4 p.m. at Annandale National Historic Site. 14. Adjournment Resolution #21 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Council Meeting of Monday, December 12, 2016 be adjourned at 8:24 p.m. Carried 22 From:noreply@esolutionsgroup.ca To:Tricia Smith Subject:New Submission Completed for Delegation Request Form Date:December-16-16 9:28:04 AM Hello, Please note the following response to Delegation Request Form has been submitted at Friday December 16th 2016 9:27 AM with reference number 2016-12-16-007. First Name Rosemary Last Name Dean Street Address 5 Adams Ave Town/City Tillsonburg Postal Code N4G4X3 Phone Number 519-550-0748 E-mail rdean@oxfordcounty.ca Do you or any members of your party require accessibility accommodations? No Council Meeting Date January 2017 Subject of Delegation Update on fair and request for support (monetary or other) Name(s) of Delegates and Position(s) Rosemary Dean- president Mike Dean- member 23 Name of Group or Person(s) being represented (if applicable) Tillsonburg Tri-County Agricultural Society (Tillsonburg Fair) I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation - Coming to do presentation on fair and the new executive and ambassadors/minis king & queen that will be representing our town and fair in 2017 Looking at council to help support fair in 2017 - monetary dollars to help off set entertainment costs - usage of area for vendors and entertainment - usage of hydro boxes, portable bleachers ,etc. Will there be a Power Point presentation? Yes Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. Mayor Steve Molnar,Rick Cox and Chrissy Rosehart I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 24 August 17th – 20st 2017 163 Years 25 President’s Message 163 Fair is fast approaching! As president I would like to welcome everyone. I would like to thank all the volunteers, individuals, businesses and organizations that support and help make our fair a success each year. I would like to start by thanking my husband and my family for their support and understanding during fair time. They have always been there for me. I would like to express my thanks to my executive and fairboard members for their continuous support and dedication to the fair. Thanks to all the volunteers for their countless hours they put in each year in planning the fair. So just remember to take the time to thank them and notice the members and volunteers at fair time, because without their support it wouldn’t be possible to have a successful fair. Our goal for the 162nd fair is to provide a fun, safe environment for families and friends to get together and make memories. Let the fun begin by attending our fair. As President I am proud of all the achievements we have done over our past years together as a fairboard. We are a “WE” team not an “I” team and that’s what helps us continue to be successful and able to work well together. Sincerely Rosemary Dean 2016-2017 Tillsonburg Fair President 26 1854 – Tillsonburg’s Fair began with 70 members 1863 – George Tillson gave 4 acres of land (Ridout St. N of Ridout and W of Bidwell) 1864 – A two story building was built on Ridout St 1875 – The fair was moved to its present 12 acre site, with the Crystal Palace 1944 – The park was named Tillsonburg Memorial Park formerly Lake Lisgar Park, Tillsonburg Park, Tillsonburg Fairground Park, Dixie Tribe Memorial Park and VanNorman Park 1961 – Society name changed to Tri County Agriculture Society. Fair received $1000 grant from the government as it passed its 100 years and money built stone gates 1962 – The Cattle Barn was built 1965 – The Grand Stand was built (1967 the roof was built on the grandstand) Promoting agriculture and the rural lifestyle Our History 27 Our History (Cont.) 1965 – The Grand Stand was built (1967 the roof was built on the grandstand) 1969 – Wood bleachers and aluminium ones were built 1980 – Food Booth was built 1984 – Transfer of land from the Fair to the Town of Tillsonburg. The fair can use buildings but the town pays the insurance coverage for them. (parking lot, property that the poultry barn, grandstand, general office, cattle barn, palace, and food booth is on). 2004 – Money was received from the Trillium Foundation to do upgrades on buildings Sometime in the late 2000’s - Crystal Place was rebuilt with washrooms by the Fairboard 2014 – The Grandstand was tore down 2016 – New Bleachers were purchased 28 Whether you’re catching up with an old friend or making new ones; or taking a break from the sometimes hectic pace of life and relaxing with your family; the fair has something for all of us! We hope you will enjoy the midway, entertainment, animals, vendors and the creativity in the palace. 163 Years Tillsonburg Fair 2017 “Canada 150th Celebration” 29 •Volunteers put in more than 4000 hours each year with events, meetings, and preparation •Board of Directors, Committee and Volunteers includes over 45 members •Board Meetings : First Monday of every month. 7 – 9pm •Home Craft Division Meeting : First Thursday of every month. 730 – 930 30 President Rosemary Dean, 5 Adams Avenue, Tillsonburg, N4G 4X3 519-550-0748 1st Vice President Tracy Green, 130 Talbot Street, Courtland, N0J 1E0 519-688-1201 2nd Vice President Ali Zeigler, 243 Hill Street, Port Stanley, N5L 1H5 519-280-7883 3rd Vice President Glen Dunn, 185130 Cornell Road, Tillsonburg, N4G 4G8 519-550-5561 Treasurer Bonnie Sitts, 71 Joseph Street, Tillsonburg, N4G 5M1 519-842-9809 Secretary Jennifer Dean, 5 Adams Avenue, Tillsonburg, N4G 4X3 519-550-2681 Past President Mike Dean, 5 Adams Avenue, Tillsonburg, N4G 4X3 519-550-0748 31 * Hospitality room * Midway * Opening ceremonies * Building maintenance * Pageants - Ambassadors Sr. - Jr. -mini king & king * Vendors * Baby show * Pet show * 4-H * Building rentals(winter storage) * Demolition derby 32 * 4-H displays & showmanship * Association for community living * Clever kids(Jr) * Country kitchen(baking, canning) * Focus & flash (photography) * Grow & show flowers * Hobbies & crafts * JR vegetables & gardens * Quilts & afghans * Roots, fruits & vegetables * School days (elementary arts) * Show & tell, 3D displays * Treasurers of the past (antiques) 33 Thursday ONLY $2 Admission OR FREE* With non perishable food item per person We gave 167lbs of food to the local food bank in 2016. 34 Jr. and Sr. Ambassador & Mini King and Queen Mini King - Kyle Sr. Ambassador - Kelby 35 Events Kids Games Henna Tattoo's Pet Show Baby Show Tractor Pull Midway 36 Events Dog Show Friendly Camel Educational Animal Display Ice Cream Eating Contest Rabbit Club H4 Show Dairy Calf Showmanship competitors 37 MUSIC ENTERTAINMENT Shane Chisholm Justine Chantale Karen Emeny 38 Demolition Derby and Power Wheel Derby 39 Moving Forward Plans for 2017 Fair •NEW Midway •Entertainment Venue for Saturday Night (working with Harmony Records) •Increasing Vendors •New Membership •Advertising options •Donations for our Penny Sale •Horse Events (Horse competitions) •Educational Animal Displays •Educational Agricultural Displays •OPP, EMS, Fire Educational Displays •Military Display and Recruiting Bus •Ambassador and Mini King and Queen •Baby Show •Pet Show •Antique Car Show •Derby and Power Wheel Competition 40 Where does our money go? From the gates and sponsorship money it covers •Up keep for all Fair buildings •Insurance •Gates (service groups) •Hydro the week of the Fair •Portable Fencing •Portable Washrooms •Sometime we have to hire to have electrical work done (vendors, entertainment) •Printing of the Prize Books •Advertizing •Prize Money •Thrill Show Productions •All Musical Entertainment •Stage and Lighting for Entertainment •Use of Area to hold events or for vendors •Petting Zoo •St. Johns Ambulance This is just to name some of the expenses that we have and where the money goes We would like to THANK the volunteer group that runs our Fair food booth and 100% of the profits they make come back to the Fair 41 We would like to THANK all sponsorships that we have received in the past. 42 Layout for Outdoor Venue Saturday Night Band Trailer Behind Pavilion Food Vendor Other Vendor Tented Seating & Drinking Area Radio Station Live Remote Stage In front of Pavilion Dance Floor Layout for Indoor Arena Venue Saturday Night Food Vendor Other Vendor Seating & Drinking Area Radio Station Live Remote Stage Dance Floor 43 Expenses for Saturday Night Event Other • Finding local service club to operate and maintain the bar • Look for food vendors • Look for other vendors that may want to set up • Radio Station for advertising • Local advertising • Stage • Lighting • Sounds and Equipment • Entertainer • Security • Tickets • Insurance • Chair and Tables • Removal of glass from around the area 44 Tri -County Agricultural Society P.O. Box 43 Tillsonburg, ON N4G 4H3 Phone: 519.842.5964 Fax: 519.842.2624 Email: ttriags@bellnet.net Rosemary Dean Fair President 519-688-0729 advanceauto1@bellnet.ca 45 Thank you to our sponsors and mentors for your generous support with the 11th Annual Oxford Invitational Youth Robotics Challenge on November 22th, 2016 at Goff Hall, Woodstock. We had another very successful event with a total of 20 teams, 18 schools and over 200 students participating in the challenge. All teams had to design, build and program a robot to complete a challenging task. The students again showed amazing talent and initiative in use of robotics. There was media coverage on November 23, 2016 from the Sentinel-Review, Woodstock. Here are some quotes we received from a few of the participants this year: “I enjoy seeing these kids think outside the normal realm of their schooling!” Mentor, anonymous “They learn so much about themselves and their surrounding community through participation” Teacher, anonymous “This was an intimidating challenge; what’s the most impressive is seeing the students rise to the challenge. They are being pushed and are thinking in new ways and it’s fantastic. These are the skills they will need, these are the problems they will face. An amazing opportunity for our students!” Teacher, anonymous “An excellent challenge to help students develop their creative thinking skills and problem solving skills as well as building their team work skills.” Teacher, anonymous “Robotic challenges like this make them better prepared for the working environment.” “Let’s not forget that they also have a lot of fun doing it.” Teacher, anonymous “This challenge provides students with an opportunity to solve real world problems with a medium that is suited to rapid prototyping.” Teacher, anonymous “The Oxford Robotics Challenge provides an opportunity for our team members to participate in a fun extra-curricular activity while, at the same time, practice important social and problem solving skills.” Teacher, anonymous “Being on the robotics team has been a great learning experience. I have learned from our mentors how they use robots to make cars.” Student, anonymous “The struggles, thinking, creativity, and teamwork is what attracted me to this particular club.” “The youth robotics challenge was a unique experience and an eye opener in the world of real applications of programming rather than in a virtual world.” Student, anonymous “This has definitely been a challenge for us, but we are confident in our ability to overcome the challenges we will face.” Student, anonymous “The Oxford Robotics Competition is a very fun and educational event. I entered the robotics competition knowing very little about the Lego Mindstorm software. I learned so much about the basics of the programming language in the first couple of weeks. The whole process was really fun. Thanks to the sponsors, we were supplied with a new robot building kit.” Student, anonymous PLATINUM SPONSORS Execulink Telecom County of Oxford GOLD SPONSORS Fanshawe College Toyota Manufacturing SILVER SPONSOR Oxford Small Business Support Centre Inc. BRONZE SPONSORS: Boston Pizza Woodstock City of Woodstock Cyber Smart Canada City of Woodstock Hyd-Mech Group Ltd. Presstran Industries Town of Tillsonburg TEAM SPONSORS: Marwood Metal Fabrication Limited NASG Canada Inc. Steelway Building Systems Unifor Local 88 Vuteq Canada Inc. Woodstock District Chamber of Commerce Committee Members: Woodstock Economic Development Community Employment Services Woodstock County of Oxford Fanshawe College Woodstock Campus London District Catholic School Board Michael Harding Oxford Sand & Gravel Ltd. EMO Workforce Planning and Development Board 1 PLATINUM SPONSORS: Execulink Telecom Oxford County GOLD SPONSORS: Fanshawe College Toyota Manufacturing SILVER SPONSORS: Oxford Small Business Support Centre BRONZE SPONSORS: Boston Pizza Woodstock City of Woodstock Economic Development Cyber Smart Canada Hyd-Mech Group Ltd. Presstran Industries Town of Tillsonburg TEAM SPONSORS: Marwood Metal Fabrication Limited NASG Canada Inc. Steelway Building Systems Unifor Local 88 Vuteq Canada Inc. Woodstock District Chamber of Commerce 46 We would like to share the final awards presented at the event. All teams were judged on their written report, video, presentation and operation. Thank you to our judges, Anita Kox from the Ministry of Advanced Education & Skills Development, Karen Chalmers from Execulink Telecom, and Rui Vidal from the Ontario College of Trades. PLATINUM award: Lord Dorchester Secondary School “Beavertronics” GOLD awards: College Avenue Secondary School “Trial and Error” École secondaire Notre-Dame “I.N.H.” Sir Frederick Banting Secondary School “League of Logic” SILVER award: École secondaire Monseigneur-Bruyère “ESMBI” BRONZE awards: A. B. Lucas Secondary School “ VIKEtors Algonquin Public School “Cinquo de Roboto” Arthur Voaden Secondary School “AVSS Robotics” East Elgin Secondary School “Lords of Lego” Glendale High School “Glentech II” Ingersoll District Collegiate Institute “MindBombers” Ingersoll District Collegiate Institute “Bomb'robotics” London South Collegiate Institute “Overclocked” École secondaire Notre-Dame “Team G.A.B.E.” Reginal Mundi Catholic College “Titan Robotics” Rehoboth Christian School “RCS FASTENators” Roch Carrier French Immersion Public School “Team RC²” Sir Wilfrid Laurier Secondary School “RAMFERNO” St. Mary's Catholic High School “Robot Warriors” Woodstock Collegiate Institute “Red Devils Robotics” Congratulations to all teams for a job well done! Brad Hammond Lisa Wells Co-Chair Co-Chair Committee Members: City of Woodstock Economic Development Community Employment Services Woodstock County of Oxford Fanshawe College Woodstock Campus London District Catholic School Board Michael Harding Oxford Sand & Gravel Ltd. EMO Workforce Planning and Development Board 47 48 49 50 51 52 53 Report Title Sign Variance – 49 Brock Street East Report No. DCS 17-01 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date JANUARY 9, 2017 Attachments N/A RECOMMENDATION THAT Council receive report DCS 17-01 Sign Variance – 49 Brock Street East AND THAT a variance to Sign By-Law 3798 as amended be denied for the construction of a 3’ x 6’ digital L.E.D animated sign to be located on the west side of the building at 49 Brock Street East (Plan 500 PT LOT 1140). EXECUTIVE SUMMARY The Town of Tillsonburg received application from Family Dentistry for a major variance to Sign By-Law 3798. The proposed application is for permission to replace a 4’ X 5’ wall sign and display a 3’ X 6’ digital L.E.D animated sign for advertising. The animated sign will be able to produce multiple images related to the business. Animated Sign: Means a sign or display screen that changes letter, words or images electronically, has illusionary motion and also includes any sign or viewing screen that contains motion or animation as part of the message display The animated sign is proposed to be mounted on the west side of the building identified in the figures below. Page 1 / 4 DCS 17-01 Sign Variance 49 Brock Stree 54 49 Brock E - Site Plan 49 Brock E - West Elevation Page 2 / 4 CAO 55 49 Brock E – Proposed Animated Sign The application requires relief from the following sections of the by-law: Section 7.3 - Property Use Categories – not permitted in the Central Commercial Zone Section 8.01- Animated Signs (b) Animated signs may only be installed in Service Commercial, Industrial and Institutional zones. (j) No animated sign shall be placed closer than 100 meters (328 ft.) to any signalized or controlled intersection and pedestrian cross walks. In this case the signage is being proposed in the Central Commercial Zone and is located within approximately 35 m from the Harvey/Brock Street E intersection. CONSULTATION/COMMUNICATION The application was circulated to neighbouring property owners and a number of public agencies. The following comments were received: Page 3 / 4 CAO 56 i) Tillsonburg BIA is opposed to this application for the following reasons: - would set precedent for other similar signs in the core - distracting to drivers approaching the 4 way stop at Harvey St. - does not meet the Design theme, FIP “Heritage” theme - does not mesh with the downtown master plan ii) Tillsonburg District Chamber of Commerce noted no issues with this sign variance application. iii) Town Building/By-Law Services is opposed to this application for the following reasons: - approval would set precedent and undermine the intent of the current by-law. - safety concerns related to driver distraction due to close proximity to intersection. - 2012 Central Area Design Study which encompasses the Central Commercial and Entrepreneurial zones does not support the use of animated signs and should be restricted in these zones as per the Sign By- Law. No comments/concerns were received from neighbouring property owners. RECOMMENDATION That the Town of Tillsonburg Council deny the variance to Sign By-Law 3798 as amended for the construction of a 3’ x 6’ digital L.E.D animated sign to be located on the west side of the building at 49 Brock Street East (Plan 500 PT LOT 1140) as the proposed variance is: (i) not desirable for the location; (ii) not in-keeping with the general intent and purpose of the Town of Tillsonburg Sign By-law No. 3798; (iii) is not supportive of the 2012 Central Area Design Study. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 4 / 4 CAO 57 Report Title Amendment to Agreement – 253 Broadway Report No. DCS 17-02 Author Cephas Panschow, Development Commissioner Meeting Type Council Meeting Council Date January 9, 2017 Attachments Amendment to Agreement RECOMMENDATION THAT Report DCS 17-02 Amendment to Agreement – 253 Broadway be received for information. EXECUTIVE SUMMARY The purpose of this staff report is to provide Council with an update on the status of the 253 Broadway property transaction. BACKGROUND Council approved the Site Plan Drawings for the 253 Broadway property at their November 14, 2016 meeting. Subsequent to this, the Buyer has provided an amendment deleting their conditions and inserting new title/completion dates and a new Buyer name. The Amendment removes the Buyer’s condition on obtaining Site Plan Approval and the Buyer’s condition on being satisfied as to the solution for the thirteen municipal parking spaces located on the property. The Amendment, once executed, will also revive the original Agreement of Purchase and Sale and set the following dates:  Title Search Date – March 24, 2017  Completion Date – April 14, 2017 The Buyer’s name will also change from Rego Management and 228495 Ontario Inc to:  JMR Properties Inc The original Director for this corporation, as per the reviewed Certificate of Incorporation, is Cliff Rego with new Directors Raphael Jankowski and Rick Martins having been added since then. The Brokerage is also being changed to Rego Realty Inc., Brokerage as Mr. Cliff Rego has established his own brokerage and is no longer with RE/MAX Real Estate Centre Inc., Brokerage. Page 1 / 3 58 The Mayor and Clerk were provided with the authorization to execute all documents necessary to sell the property as per Resolution 13 approved on January 12, 2015: “THAT Council receive Report DCS 15-08 Offer to Purchase – 253 Broadway Property; AND THAT the property known municipally as Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R-6262 be declared surplus to the needs of the municipality; AND THAT a by-law be brought forward authorizing the Mayor and Clerk to execute all documents necessary to sell the property known municipally as 253 Broadway, Lot 944 and part Lot 945, Plan 500, and more particularly described as Parts 4 and 5, Plan 41R- 6262, subject to a joint access easement on Part 4 to Rego Management & 228495 Ontario Inc; AND THAT the site plan for the property be brought back to Council for approval; AND THAT the net proceeds be contributed to reserves.” Once the amendment is executed, the offer will be final and binding. CONSULTATION/COMMUNICATION The public has been made aware of this transaction multiple times as well as through the official planning processes required for the project. The agreement and amendment have been reviewed by Duncan, Linton LLP. FINANCIAL IMPACT/FUNDING SOURCE As detailed in the January 12, 2014 report, the offer to purchase has been accepted at a price of $350,000 for the property. The following costs are related to the transaction: Description Amount Environmental Site Assessment (Phase 1), Appraisal, etc $3,140.42 Environmental Site Assessment (Phase 2) $4,730 Legal Costs ~$3,000 Real Estate Fees (5%) $17,500 Total Costs $28,370.42 Page 2 / 3 CAO 59 Based on the sale price of $350,000, the net proceeds to the Town would be $321,629.58. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This development, once complete, is in keeping with the broad strokes of the Community Strategic Plan including Economic Sustainability and Demographic Balance including the goals to. 2.1 Provide diverse retail services in the downtown core 3.1 Make Tillsonburg an attractive place to live for youth and young professionals These benefits have also been elaborated more fully in earlier reports. Page 3 / 3 CAO 60 Form 120 Revised 2014 Page of The trademarks REALTOR®, REALTORS® and the REALTOR® logo are controlled by The Canadian Real EstateAssociation (CREA) and identify real estate professionals who are members of CREA. Used under license. © 2016, Ontario Real Estate Association (“OREA”). All rights reserved. This form was developed by OREA for the use and reproductionof its members and licensees only. Any other use or reproduction is prohibited except with prior written consent of OREA. Do not alter when printing or reproducing the standard pre-set portion. OREA bears no liability for your use of this form. Amendment to Agreement ofPurchase and SaleForm 120 for use in the Province of Ontario BETWEEN BUYER, .......................................................................................................................................................................................... AND SELLER, .................................................................................................................................................................................................. RE: Agreement of Purchase and Sale between the Seller and Buyer, dated the ............... day of ................................................................, 20............, concerning the property known as...................................................................................................................................................................... ........................................................................................................................... as more particularly described in the aforementioned Agreement. The Buyer(s) and Seller(s) herein agree to the following Amendments to the aforementioned Agreement: INITIALS OF BUYER(S): INITIALS OF SELLER(S): ®WEBForms Dec/2015 Rego Management and 228495 Ontario Inc 253 Broadway St 5 Delete: This Offer is conditional upon the Buyer, at the Buyer's expense, satisfying himself, in his sole, absolute and unfettered discretion, obtaining Site Plan and Building Plan/Permits approval for the construction of a commercial/residential mixed-use structure on the subject property. Unless the Buyer gives notice, in writing, delivered to the Seller by 11:59 pm on August 12, 2016, that this condition is fulfilled, this offer shall be null and void and the deposit shall be returned to the Buyer in full without interest or deduction. This condition is included for the Buyer and may be waived at his option by notice in writing to the Seller within the time period stated herein. This Offer is conditional upon the Buyer being satisfied, in their sole and absolute discretion, as to the solution regarding the thirteen municipal parking spaces currently located on the property. Unless the Buyer gives notice, in writing, delivered to the Seller by 11:59 pm August 12, 2016 that this condition is fulfilled, this offer shall be null and void and the deposit shall be returned to the Buyer in full without interest and deduction. This condition is included for the sole benefit of the Buyer and may be waived at his option by notice in writing to the Seller within the time period herein. Title Search Date: 16th day of December 2014 Completion Date: 27th day of February 2014 Buyer: Rego Management and 228495 Ontario Inc. 766 Hespeler Rd, Cambridge, ON N1R 5L8 Brokerage Representation: RE/MAX Real Estate Centre Inc., Brokerage 766 Hespeler Rd, Cambridge, ON N1R 5L8 Insert: Upon execution of this Amendment, all parties hereto agree that this agreement shall be revived and fully binding upon all parties, as amended by the terms contained herein. Title Search Date: 24th day of March 2017 Completion Date: 14th day of April 2017 1 14 3 The Corporation of the Town of Tilsonburg November Tillsonburg DocuSign Envelope ID: 812962D1-CF39-4509-9537-33D9A1BC21A3 61 Form 120 Revised 2014 Page of The trademarks REALTOR®, REALTORS® and the REALTOR® logo are controlled by The Canadian Real EstateAssociation (CREA) and identify real estate professionals who are members of CREA. Used under license. © 2016, Ontario Real Estate Association (“OREA”). All rights reserved. This form was developed by OREA for the use and reproductionof its members and licensees only. Any other use or reproduction is prohibited except with prior written consent of OREA. Do not alter when printing or reproducing the standard pre-set portion. OREA bears no liability for your use of this form. Amendment to Agreement ofPurchase and SaleForm 120 for use in the Province of Ontario BETWEEN BUYER, .......................................................................................................................................................................................... AND SELLER, .................................................................................................................................................................................................. RE: Agreement of Purchase and Sale between the Seller and Buyer, dated the ............... day of ................................................................, 20............, concerning the property known as...................................................................................................................................................................... ........................................................................................................................... as more particularly described in the aforementioned Agreement. The Buyer(s) and Seller(s) herein agree to the following Amendments to the aforementioned Agreement: INITIALS OF BUYER(S): INITIALS OF SELLER(S): ®WEBForms Dec/2015 Rego Management and 228495 Ontario Inc 253 Broadway St 5 Buyer: JMR Properties Inc. 42 Woodcrest Court, Kitchener, ON N2P 2K2 JMR Properties Inc. Directors: Cliff Rego Raphael Jankowski Rick Martins Brokerage Representation: Rego Realty Inc., Brokerage 200 Hespeler Rd, Cambridge, ON N1R 3H3 2 14 3 The Corporation of the Town of Tilsonburg November Tillsonburg DocuSign Envelope ID: 812962D1-CF39-4509-9537-33D9A1BC21A3 62 Form 120 Revised 2014 Page of The trademarks REALTOR®, REALTORS® and the REALTOR® logo are controlled by The Canadian Real EstateAssociation (CREA) and identify real estate professionals who are members of CREA. Used under license. © 2016, Ontario Real Estate Association (“OREA”). All rights reserved. This form was developed by OREA for the use and reproductionof its members and licensees only. Any other use or reproduction is prohibited except with prior written consent of OREA. Do not alter when printing or reproducing the standard pre-set portion. OREA bears no liability for your use of this form. IRREVOCABILITY: This Offer to Amend the Agreement shall be irrevocable by ...................................................................... until .......... (Seller/Buyer) on the ......... day of ............................................., 20......., after which time, if not accepted, this Offer to Amend the Agreement shall be null and void. For the purposes of this Amendment to Agreement, “Buyer” includes purchaser and “Seller” includes vendor. Time shall in all respects be of the essence hereof provided that the time for doing or completing of any matter provided for herein may be extended or abridged by an agreement in writing signed by Seller and Buyer or by their respective solicitors who are hereby expressly appointed in this regard. All other Terms and Conditions in the aforementioned Agreement to remain the same. SIGNED, SEALED AND DELIVERED in the presence of: IN WITNESS whereof I have hereunto set my hand and seal: ............................................................................... ........................................................................ DATE ....................................(Witness) (Buyer/Seller) (Seal) ............................................................................... ........................................................................ DATE ....................................(Witness) (Buyer/Seller) (Seal) I, the Undersigned, agree to the above Offer to Amend the Agreement. SIGNED, SEALED AND DELIVERED in the presence of: IN WITNESS whereof I have hereunto set my hand and seal: ............................................................................... ........................................................................ DATE ...................................(Witness) (Buyer/Seller) (Seal) ............................................................................... ........................................................................ DATE ....................................(Witness) (Buyer/Seller) (Seal) The Undersigned Spouse of the Seller hereby consents to the Amendments hereinbefore set out. ............................................................................... ........................................................................ DATE ....................................(Witness) (Spouse) (Seal) CONFIRMATION OF ACCEPTANCE: Notwithstanding anything contained herein to the contrary, I confirm this Agreement with all changes both typed and written was finally accepted by all parties at ............. this ............... day of ....................................................................., 20........... .................................................................................................. (Signature of Seller or Buyer) ACKNOWLEDGEMENT I acknowledge receipt of my signed copy of this accepted Amendment to I acknowledge receipt of my signed copy of this accepted Amendment to Agreement and I authorize the Brokerage to forward a copy to my lawyer. Agreement and I authorize the Brokerage to forward a copy to my lawyer. .......................................................................... DATE ..................... .......................................................................... DATE .....................(Seller) (Buyer) .......................................................................... DATE ..................... .......................................................................... DATE .....................(Seller) (Buyer) Address for Service ............................................................................ Address for Service ............................................................................ ........................................................ Tel.No..................................... ........................................................ Tel.No............ ......................... Seller’s Lawyer ................................................................................... Buyer’s Lawyer ................................................................................... Address ............................................................................................ Address ............................................................................................. Email ................................................................................................ Email ................................................................................................ ...................................................... ........... ................................... ...................................................... ........... ................................... Tel.No. FAX No. Tel.No. FAX No. ®WEBForms Dec/2015 17 6:00 3 p.m. a.m./p.m. 3 January11 Buyer DocuSign Envelope ID: 812962D1-CF39-4509-9537-33D9A1BC21A3 12/27/2016 63 Report Title 2017 INTERIM TAX LEVY BY-LAW Report No. FIN 17-01 Author DENIS DUGUAY Meeting Type Council Meeting Council Date JANUARY 9, 2017 Attachments • 2017 INTERIM LEVY BY-LAW 4070 RECOMMENDATION THAT Council receives report FIN17-01 2017 Interim Tax Levy By-Law 4070. AND THAT the 2017 Interim Levy By-Law No. 4070 be brought forward for Council consideration. EXECUTIVE SUMMARY The Municipal Act allows for a by-law to be passed to provide for an interim tax levy on the assessment of property in the municipality. Accordingly, By-Law 4070 is brought forward for Council consideration. FINANCIAL IMPACT/FUNDING SOURCE N/A COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A Page 1 / 1 FIN 17-01 Interim Tax Levy By-law report 64 THE TOWN OF TILLSONBURG BY-LAW # 4070 A BY-LAW TO PROVIDE FOR AN INTERIM TAX LEVY FOR THE YEAR 2017 WHEREAS section 317 of the Municipal Act, 2001, S.O. 2001, CHAPTER 25, provides that the council of a local municipality, before the adoption of estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipal purposes; AND WHEREAS the Council of this municipality deems it appropriate to provide for such interim levy on the assessment of property in this municipality; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. The amounts levied shall be as follows: A. The amount levied on a property shall not exceed the prescribed percentage or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year. B. The percentage under paragraph “A” may be different for different property classes but shall be the same for all properties in a property class. C. For the purposes of calculating the total amount of taxes for the year 2016 under paragraph “A”, if any taxes for municipal and school purposes were levied on a property for only part of the year 2016 because assessment was added to the tax roll during 2016, an amount shall be added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year. 2. The provisions of this by-law apply in the event that assessment is first added to the Collector’s roll for the year 2017 and an interim levy shall be imposed at the prescribed percentage or 50 per cent if no percentage is prescribed, of the total tax rates levied for that class in the previous year. 3. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law. 4. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. The penalty shall be one and one-quarter percent (1¼%) of the amount in default on the first day of default and on the first day of each calendar month during which the default continues, but not after the end of 2017. 5. The interim tax levy imposed by this by-law shall be payable in two (2) installments due on the following dates: First Installment: The 23rd day of February, 2017 Second Installment: The 25th day of May, 2017 6. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxed under this by-law, a notice specifying the amount of taxes payable. 7. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector’s roll under section 343 of the Municipal Act, 2001. 65 8. The subsequent levy for the year 2017 to be made under the Municipal Act shall be reduced by the amount to be raised by the levy imposed under this by-law. 9. The provisions of section 317 of the Municipal Act, 2001, apply to this by-law with necessary modifications. 10. The Collector shall be authorized to accept part payment from time to time on account of any taxes due, and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under section 4 of this by-law in respect of non-payment or late payment of any taxes or any installment of taxes. 11. Nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes. 12. In the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail. 12. This by-law shall come into force and take effect on the day of the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9th DAY OF JANUARY, 2017. _________________________ MAYOR- Stephen Molnar _________________________ CLERK-Donna Wilson 66 Report Title Building Permit Cost Stabilization Reserve Fund Report No. FIN 17-02 Author JANELLE COSTANTINO Meeting Type Council Meeting Council Date JANUARY 9, 2017 Attachments None RECOMMENDATION THAT Council receives report FIN 17-02 Building Permit Cost Stabilization Reserve Fund as information. AND THAT Council acknowledges the enabling authority of the Building Code Act and establishes the Cost Stabilization Reserve Fund as an obligatory reserve fund. EXECUTIVE SUMMARY As indicated on page 18 of the Tunnock Consulting Ltd Building Permit Fee Review report provided for the November 14th 2016 council meeting, Staff is requesting Council to formally recognize the current accounting reserve for building surpluses as a Cost Stabilization Reserve Fund (CSRF). BACKGROUND Section 7(2) of the Ontario Building Code Act states “The total amount of the fees authorized under clause (1) (c) must not exceed the anticipated reasonable costs of the principal authority to administer and enforce this Act in its area of jurisdiction” meaning fees collected are to be used to administer the Act; surpluses cannot be used to fund general Town expenditures, and deficits should be funded from a Reserve Fund. As a result of the above section, the Building department must report their surpluses and deficits to the industry as a separate entity. For this reason, the CSRF is to be established to provide for capital expenditures and revenue stabilization, as building permit activity is highly cyclical. Revenues to the CSRF are an annual budgeted allocation from Building Permit revenues, as well as additional revenues added from Building Permit surplus as it occurs. As recommended by Tunnock Consulting Limited, the annual budgeted allocation from building permit revenues is recommend to be 20% of the cost of a building permit fee as this reflects approximately the variation in the volume of fees over the past five year period. This allocation of Page 1 / 2 Building Stabilization Reserve Fund 67 20% is still up for approval by Council. As such, the approval of this report and the CSRF does not approve the recommended allocation of building permit fees to the CSRF. Expenditures from the CSRF are to stabilize the building permit revenue line in the Operating Budget and to fund Building department capital expenditures. Currently, the Town has an accounting reserve in place where the annual building department surplus from 2014 and 2015 has been deposited. However, as this reserve was simply set up for accounting purposes, Staff is asking Council to formally establish this reserve through resolution in order to enable the authority of the Building Code Act. Staff is requesting this fund to be set up as an Obligatory Reserve Fund as these types of funds, by definition, are “monies set aside and legally restricted by provincial legislation, a municipal by- law, or agreement. The funds are raised for a specific purpose and cannot be used for any other purpose.” CONSULTATION/COMMUNICATION The Town has consulted with Tunnock Consulting Ltd. in order to establish the building permit revenue allocation to the CSRF. FINANCIAL IMPACT/FUNDING SOURCE There is no financial impact as a result of formally recognizing this reserve as a CSRF. Page 2 / 2 Building Permit Cost Stabilization Reserve Fund 68 Report Title Water/Wastewater Rate Review Report No. OPS 17-01 Author Kevin De Leebeeck, P.Eng. Director of Operations Stephen Gradish, Manager of Utility Operations Meeting Type Council Meeting Council Date January 9, 2017 Attachments • Oxford County Report PW 2016-58 RECOMMENDATION THAT Council receive Report OPS 17-01 Water/Wastewater Rate Review; AND THAT Town Council request a detailed review and report from the County regarding the total contribution and payments made under the CSAP program specific to Tillsonburg; AND THAT the review include an assessment of both potential and existing remaining eligible customers to determine if the existing balance of Tillsonburg contributions to the CSAP program is sufficient such that the continued collection of CSAP charges in Tillsonburg can be suspended; AND THAT Town Council request a review and report from the County regarding the status of identified projects under the Reg 170 program specific to Tillsonburg; AND THAT any outstanding Tillsonburg Reg 170 projects be completed so as to maximize the benefit of the Reg 170 program prior to the transfer of any funds from the Reg 170 program to the CSAP program. AND THAT Report OPS 17-01 Water/Wastewater Rate Review be referred to the Economic Development Committee for review. SUMMARY At the October 26th 2016 Oxford County Council meeting report PW 2016-58 (attached) regarding the proposed 2017-2020 water and wastewater rates was presented. Earlier in 2016 Town staff requested to be part of the rate study development and were anticipating some form of collaboration as the Operating Authority for Tillsonburg prior to the release of the new rate study, but unfortunately such pre-consultation did not occur. This report attempts to determine the effects of the proposed 2017-2020 water and wastewater rate study specifically on Tillsonburg rate payers. The four major components of the water and wastewater rate study presented include: • Rate Funding Required • User Rates • Reserve Continuity Schedule, and • Proposed Rate Increases Page 1 / 7 69 WATER RATES Rate Funding Required The rate study identified the following items to determine the Water Rate Funding Required: • Annual Operating Expenditures • Net Debt Repayment • Capital Replacement Requirements • Contribution to Reserves • DC Past Projects Annual Operating Expenditures: Operating expenses are comprised of both Water Treatment (performed by County staff) and Water Distribution (performed by Town staff under contract with Oxford County). As the Operating Authority the Town is responsible for the water distribution system which makes up approximately 40% of the Annual Operating Expenditure presented in the rate study. The average projected annual increase in operating expenditures over the next four years is approximately 2%. Net Debt Repayment: The Tillsonburg water system currently does not have any debt repayments. Capital Replacement Requirements: Water treatment projects are determined, designed and constructed at the discretion of Oxford County as necessary. Water distribution projects have generally been coordinated in conjunction with Town road reconstruction projects for mutual savings and efficiency, however in recent years some water distribution projects such as the North Street East Reconstruction (Phases A-D) and the upcoming North Street West watermain relining project and Christie St. Well No. 7 Raw Watermain connection have/will be completed entirely by the County. The County’s Asset Management Plan specific to the Tillsonburg Water System (treatment and distribution) has an estimated replacement value of approximately $62,300,000. Based on an average useful life of 75 years the projected Annual Capital Replacement Requirement is about $830,000 increasing by 2% each projected year for inflation. The total gross capital expenditure identified in the rate study was based upon the projects identified in the County’s 2016 10-year water capital plan averaging about $590,000 per year over the next four years, $400,000 of which has been earmarked for Town projects (i.e. road reconstruction). Contribution to Reserves: The average projected contribution to reserves over the next four years is approximately $990,000 per year. Given that the contribution to reserves exceeds the AMP capital replacement requirement by about $160,000 per year and exceeds the projected net capital expenditures over the next four years by about $415,000 per year indicates the intent to replenish the Tillsonburg water reserves. DC Past Projects: To ensure that existing customers contribute to only the capital replacement of existing water infrastructure, the cost of projects completed in the past related to and/or to facilitate future development are recovered through Development Charges as a contribution/repayment for the project. Page 2 / 7 70 User Rates Although the revenue ratio between fixed charges and consumption charges is proposed to shift from a 55 / 45 split in 2017 to a 59 / 41 split in 2020 the combined impact on a typical metered house is expected to be 2.6% per year based on 170m3/year. The gradual revenue ratio shift towards fixed charges provides increased funding stability, however consideration must also be given to the percentage related to consumption in order to ensure the continued promotion/support of water conservation. Reserve Continuity Schedule The opening water reserve balance in 2016 was about $3.03 Million with approximately $2.72 Million transferred from reserves to facilitate the capital projects budgeted for in 2016. Over the course of the proposed rate study the water reserve balance is expected to be replenished by 2020 ($3.09 Million), which is equivalent to approximately 5% of the water system estimated replacement value. Proposed Rate Increases The consumption charge per cubic meter is proposed to increase by 2% per year over the next four years across all volumetric categories. It should be noted that volumetric charges are consistent across all County water systems. That is to say that no matter where a customer is located in Oxford County the same charge per cubic meter would apply. It should also be noted that the overall usage of the average customer is steadily decreasing through individual conservation efforts, which may help reduce the impact of the proposed consumption charge increase. The fixed charge per water meter is proposed to increase by 3% in each year of the proposed rates. For comparison purposes the proposed fixed charge per water meter increase as well as the proposed overall impact to the typical metered house (170m3/year) of other water systems is provided below: Water System Consumption Charge Increase Fixed Charge Increase 2020 Fixed Charge Overall Avg. Rate Increase 2020 Overall Annual Charge Woodstock 2.0% 2.0% $17.10 2.0% $354 Tillsonburg 2.0% 3.0% $23.14 2.6% $427 Ingersoll 2.0% 3.0% $31.44 2.7% $526 Townships 2.0% 0.0% $27.86 -5.3% $483 Page 3 / 7 71 WASTEWATER RATES Rate Funding Required The rate study identified the following items to determine the Wastewater Rate Funding Required: • Annual Operating Expenditures • Net Debt Repayment • Capital Replacement Requirements • Contribution to Reserves • DC Past Projects Annual Operating Expenditures: Operating expenses are comprised of both Wastewater Treatment (performed by County staff) and Wastewater Collection (performed by Town staff under contract with Oxford County). As the Operating Authority the Town is responsible for the wastewater collection system which makes up approximately 25% of the Annual Operating Expenditure presented in the rate study. The overall 2017 operating expenditure is proposed to increase by 8%, primarily due to increased billing and hydro costs, while the average projected annual increase in operating expenditures for the remaining three years is approximately 3.25%. Net Debt Repayment: The Tillsonburg wastewater system currently has some nominal debt repayments totalling $136,000 over the next four years or about $34,000 on average per year. Although a description of the debt related projects remains uncertain, it is expected that these projects are likely related to the extension of services to Tillsonburg customers. Capital Replacement Requirements: Wastewater treatment projects are determined, designed and constructed at the discretion of Oxford County as necessary. Wastewater collection projects have generally been coordinated in conjunction with Town road reconstruction projects for mutual savings and efficiency. The County’s Asset Management Plan specific to the Tillsonburg Wastewater System (treatment and collection) has an estimated replacement value of approximately $95,350,000. Based on an average useful life of 90 years the projected Capital Replacement Requirement is about $1,060,000 increasing by 2% each projected year for inflation. The total gross capital expenditure identified in the rate study was based upon the projects identified in the County’s 2016 10-year wastewater capital plan averaging about $2,085,000 per year over the next four years, $400,000 of which has been earmarked for Town projects (i.e. road reconstruction). One of the main drivers for the large capital expenditure is the $6.2 Million Phase 1 Tillsonburg Wastewater Treatment Plant upgrade identified for 2018 in the rate study, which was recently deferred until 2022 / 2023 according to the County’s 2017 10-year wastewater capital plan. Contribution to Reserves: The average projected contribution to reserves over the next four years is approximately $2.2 Million per year. Given that the contribution to reserves exceeds the AMP capital replacement requirement by about $1.14 Million per year and exceeds the projected net capital expenditures over the next four years by about $645,000 per year indicates the intent to increase the Tillsonburg wastewater reserves in anticipation of the Wastewater Treatment Plant upgrade. Page 4 / 7 72 DC Past Projects: To ensure that existing customers contribute to only the capital replacement of existing water infrastructure, the cost of projects completed in the past related to and/or to facilitate future development are recovered through Development Charges as a contribution/repayment for the project. User Rates The revenue ratio between fixed charges and consumption charges is proposed to shift slightly from a 47 / 53 split in 2017 to a 49 / 51 split in 2020. The combined impact on a typical metered house is expected to be 1.0% per year based on 170m3/year. Reserve Continuity Schedule The opening wastewater reserve balance in 2016 was about $11.8 Million with approximately $645,000 transferred from reserves to facilitate the capital projects budgeted for in 2016. Over the course of the proposed rate study the wastewater reserve balance is expected to increase to $16.7 Million by 2020, equivalent to approximately 18% of the wastewater system estimated replacement value, in anticipation of the Wastewater Treatment Plant upgrade. Proposed Rate Increases The consumption charge per cubic meter is proposed to increase by 2% per year over the next four years across all volumetric categories. It should be noted that volumetric charges are consistent across all County water systems. That is to say that no matter where a customer is located in Oxford County the same charge per cubic meter would apply. The fixed charge per water meter is proposed to remain the same over the next four years. For comparison purposes the proposed fixed charge as well as the proposed overall impact to the typical metered house (170m3/year) of other wastewater systems is provided below: Wastewater System Consumption Charge Increase Fixed Charge Increase 2020 Fixed Charge Overall Avg. Rate Increase 2020 Overall Annual Charge Woodstock 2.0% 15.0% $8.75 5.7% $307 Tillsonburg 2.0% 0.0% $17.45 1.0% $412 Ingersoll 2.0% 0.0% $37.86 0.6% $657 Norwich 2.0% 0.0% $32.52 0.7% $593 Tavistock 2.0% 7.0% $56.72 6.8% $883 Plattsville 2.0% 2.0% $56.54 -0.6% $881 Thamesford 2.0% 3.0% $55.44 4.3% $868 Drumbo 2.0% 3.0% $73.33 4.1% $1,082 Mount Elgin 2.0% 5.0% $62.56 2.2% $953 Embro 2.0% 3.0% $52.11 3.8% $828 Innerkip 2.0% 0.0% $34.06 -2.95% $611 Page 5 / 7 73 COMMUNITY SERVICING ASSISTANCE PROGRAM (CSAP) The Community Servicing Assistance Program (CSAP), estimated to have been established in 2006, was developed to provide financial assistance to existing landowners where municipal water and sewers have been extended to replace private water and wastewater systems. There are two financial components of the CSAP program; the revenue collected from existing water and wastewater customers, and the maximum cost billed per residential service as set out in the County by-law. It is proposed that: • The CSAP charge remain at $10 per water service/yr and $10 per wastewater service/yr • The maximum financial assistance per service increase by 3% per year. It is estimated that since 2006 Tillsonburg customers have contributed about $1.25 to $1.5 Million to the CSAP program and that approximately $400,000 to $500,000 has been received by newly serviced Tillsonburg customers (25% of construction costs). It would appear given the limited amount of remaining customers within the Tillsonburg service territory that would be eligible under CSAP to receive funding, that Tillsonburg is unlikely to receive the full benefit of their contributions to this program. Consequently Town staff would recommend a detailed review of the total contribution and payments made under the CSAP program specific to Tillsonburg and that the review include an assessment of remaining eligible customers (potential and existing) be completed to determine if the existing balance of Tillsonburg contributions to the CSAP program is sufficient, such that the continued collection of CSAP charges in Tillsonburg can be suspended. REG 170 PROGRAM In 2005, County Council approved a fee to be applied to each water customer referred to as the “Reg 170” program. The fee was intended to collect funds to pay for the County’s portion of the costs to upgrade all of the water systems to meet the Safe Drinking Water Act and O.Reg. 170/03. The O.Reg. 170/03 water system upgrades cost approximately $36 Million, $21 Million of which was funded by the Federal and Provincial governments. Each customer paid $0.07 per cubic metre with a minimum charge of $5 per month under this program. At the end of 2013 the required funding had been collected and the fee was eliminated saving residential customers approximately $60 per year. Many of the projects identified and subsequently completed under the Reg 170 program were specific to water treatment, however Town staff understand that a couple of projects remain outstanding including the raw watermain connection of Well No. 3 and Well No. 7 which would not be eligible projects under the CSAP program. Contrary to the recommendation of report PW 2016-58 regarding the transfer of surplus funds from the Reg 170 program to the CSAP program, Town staff would recommend that a review of the status of identified projects under the Reg 170 program specific to Tillsonburg be completed and that any outstanding Tillsonburg projects be completed so as to maximize the benefit of the Reg 170 program prior to the transfer of any funds from the Reg 170 program to the CSAP program. Page 6 / 7 74 CONSULTATION / COMMUNICATION Oxford County, as the Owner of the Tillsonburg water system was responsible for the public consultation process which included a public meeting on November 30th 2016 that Town staff attended. The early request by Town staff to be part of the rate study development prior to release of the new rate study, and a consultation meeting following the release of the new rate study meeting with municipal staff as identified in report PW 2016-58 have not occurred. FUNDING IMPACT/ FUNDING SOURCE While the proposed 2017-2020 water and wastewater rates have no direct effect on the Towns requirement from taxation, there is a real impact on Tillsonburg resident’s equivalent to approximately $14 annually for a typical metered house (170m3/year) for the next four years. Page 7 / 7 75 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 1 of 7 To: Warden and Members of County Council From: Director of Public Works Director of Corporate Services County of Oxford 2017 to 2020 Water and Wastewater Rates RECOMMENDATIONS 1. That Public Works Report PW 2016-58 presenting proposed 2017, 2018, 2019 and 2020 water, wastewater and Community Servicing Assistance Program (CSAP) rates for County systems, be received for public consultation; 2. And further, that a report providing a summary of public comments and resulting rate recommendations to be reported to Council for consideration at their meeting scheduled for January 25, 2017; 3. And further, that Council authorize $ 5,288,826 from the CSAP Reserve to be used to finance the unfinanced capital debt related to future developer connection fees in Embro and Innerkip Wastewater systems and repaid over time as described in Report No. PW 2016-58; 4. And further, that surplus funds in the “Reg 170” Reserve be transferred to the CSAP reserve in the amount of $680,740. REPORT HIGHLIGHTS To provide Council with the background information used to develop the proposed 2017 to 2020 water and wastewater rates in Attachment 1. To provide Council with the background information used to assess the proposed 2017 to 2020 CSAP rates. Proposed rates are subject to a consultation process with the local municipal leaders, business, and residents. Hemson Consulting Inc. will be attending the October 26th County Council meeting to present the proposed rates. Implementation Points Upon Council approval of the recommendations contained in this report, staff will undertake a consultation process with the intent of presenting comments received and the final rate package for Council approval on January 25, 2017. 76 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 2 of 7 Financial Impact The proposed 2017 to 2020 rates have been developed to provide the required revenue based on operations and non-growth capital requirements for the 2017 to 2020 County budgets. The Treasurer has reviewed this report and agrees with the financial impact information. Risks/Implications The current water/wastewater rates by-law sets rates for 2014 to 2016. A by-law is required to set new rates in early 2017 for implementation on March 1, 2017. This will allow service providers to incorporate changes to rates in their billing software. Delays in approval may result in the rate implementation to be pushed further into the summer/spring months which would affect projected revenues. The proposed rates have been calculated based on projections and assumptions made by management with the assistance of Hemson Consulting of which, consideration has been given to the transition to universal metering currently underway, therefore, careful monitoring will be required to ensure rates over the four-year period remain appropriate. Strategic Plan (2015-2018) County Council adopted the County of Oxford Strategic Plan (2015-2018) at its regular meeting held May 27, 2015. The initiative contained within this report supports the Values and Strategic Directions as set out in the Strategic Plan as it pertains to the following Strategic Directions: 3. iii. A County that Thinks Ahead and Wisely Shapes the Future - Demonstrated commitment to sustainability by: - Ensuring that all significant decisions are informed by assessing all options with regard to the community, economic and environmental implications including: o Life cycle costs and benefit/costs, including debt, tax and reserve levels and implications 4. i. A County that Informs and Engages - Harness the power of the community through conversation and dialogue by: - Providing multiple opportunities for public participation and a meaningful voice in civic affairs - Fostering greater involvement in County and community events and/or program/project implementation DISCUSSION Background In 2013, the County completed a Water and Wastewater Rates Study and adopted rates and fees to the end of 2016 (By-law 5514-2013). In April 2016, Hemson Consulting Inc. was retained through a competitive process to develop and analyze water and wastewater rates for a four year period (2017 to 2020) that would involve preparation of a report on the full cost and financing of water and 77 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 3 of 7 wastewater operations; and, capital costs and reserve funds. The development of rates for the four year period also considered the transition to metered rates in the Township System to ensure sufficient revenues are generated to fund system operations. Comments The County provides municipal water services to twenty-one communities, eleven of which also have municipal wastewater services. All wastewater systems and the three urban water systems are maintained as independent financial systems. The remaining municipal water systems are all grouped into one financial system (Township) for economy of scale purposes. The 2017 –2020 proposed water and wastewater rates are presented as Attachment 1 to this report. For illustration purposes each community’s projected annual costs of water and wastewater have been combined and the ten “water-only” communities are represented by the Township water-only findings. The information is set out in chart form for ease of review and begins with a summary of each system’s typical user annual cost for water and wastewater combined compared to proposed typical user annual costs for 2017 –2020 inclusive. Year over year percentage changes in the typical annual user costs are also provided in the summary chart. Based on reserve balances and projected operating and capital costs, eight of the twelve systems’ typical users can expect a decrease in annual costs ranging from 4.4% to 22.9%. As for the five systems that are proposed to see an increase in rates in 2017, the annual costs for the typical users are proposed to increase in the range of 0.6% to 3.4%. During the ensuing years, the proposed annual rate increases result in relatively level annual cost increases ranging from 0.6% to 3.9%. The summary of each system’s typical user annual cost for water and wastewater combined is also illustrated in a bar chart that more visually depicts the change in annual costs year over year from 2017 to 2020. The main rationale for the decrease anticipated in 2017 is due to the transition to metered rates within the Township systems. The alignment of the Township rates with the existing Village of Norwich’s metered rates, coupled with a decrease in usage that normally accompanies the installation of water meters is expected to result in the typical user paying lower costs in 2017. The analysis in Attachment 1then takes us through each system’s typical user annual cost of water and wastewater combined in a bar chart illustration, starting with the three urban systems. Pages 8 through 11 present the transition from flat rate to metered rates for the Township systems charted against a rate of inflation set at 3%. As can be seen in the charts, the implementation of meters will give users a degree of control over their costs. Customers who use large amounts of water, such as for lawn watering, will likely see their bills increase. The pay for use model promotes fairness and equity, ensuring access to water and/or wastewater and also encourages conservation in discretionary water use. The next section of reports in Attachment 1 sets out the annual operating expenditures and contributions to reserves, net of growth-related development charge revenues, to arrive at the rate funding revenue required to be generated each year. For information purposes, the capital replacement requirements, as determined by the Asset Management Plan (AMP), are provided for comparative purposes to illustrate the funding gap for each system. Capital expenditure requirements are also presented in this section, based on projects identified in the County’s ten year capital plan, to arrive at the amount of funding required from reserves by system. The projections from the operating and capital requirements charts are then used to calculate the flat rate and metered rate structures which are further broken down by type of user – typical metered house, typical commercial and typical 78 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 4 of 7 industrial. Based on the contributions to and from reserves that are proposed in the previous charts, the next chart illustrates how those annual contributions will impact the reserve balances for each of the systems. Finally, the per system analysis sets out in a final chart, the specific rate per user/size of service over the four year rate period compared to the 2016 current rates, which is the basis for which a rating by- law would be set out. As approved in By-law 5846-2016, once the water meter project has been completed in Tillsonburg, Ingersoll and the Townships, customers who have not participated in the project will be subject to an increased monthly fee in 2017 of $120 per month for each water and wastewater service or a manual read charge of $35 per month. It is anticipated that this increased fee will apply to fewer than 2% of customers as most will participate in the program. A similar program implemented within the City of Woodstock following meter installation in that community had a non- participation rate of less than 0.5% Consultation Process Consultation will include the postings on the County website, newspaper and social media advertisements, comment through Speak Up, Oxford!, correspondence to, and meetings with, area municipal staff, local chambers of commerce, business and industry. The process will begin when the recommendation in this report is adopted by Council and will conclude mid-December. Asset Management Plan In 2014, the County adopted its first AMP which provides important information regarding existing asset replacement values, condition and needs for existing asset rehabilitation and replacement. Findings of that report are used to formulate asset management strategies and, replacement and rehabilitation capital investment plans. When the assets require rehabilitation or are due for replacement, the source of funds are essentially limited to reserves or debentures. Reserve and debenture system requirements are analyzed to meet the long term capital requirements and ensure the system remains financially sustainable. In the past rate study, there was extensive discussion over the levels of reserves in a few of the systems. At the time, the detailed asset information provided in the AMP was not available. The annual investment requirements from this report were incorporated into the reserve contributions to ensure the financial sustainability of each system in the long term. Provisions for infrastructure replacement are calculated for each asset individually based on their remaining useful life, and replacement costs. Each system’s infrastructure has varying age and useful lives, and the County’s long-term capital plan alone may not be appropriate for forecasting the future infrastructure replacement requirements of assets with a life span over 10 years. The aggregate of all individual provisions form the required annual contribution to a reserve. In most cases, this is the target reserve contribution level; however in some cases the contribution may vary based on new information received since the 2014 AMP, and the system’s ability to meet this full cost recovery for the next 10 years. Community Servicing Assistance Program Charge and Maximum Financial Assistance Limit The Community Servicing Assistance Program (CSAP) was developed to provide financial assistance to existing landowners where municipal water and sewers have been extended to replace private water and wastewater systems. There are two financial components to the CSAP program; the 79 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 5 of 7 revenue collected from existing water and wastewater customers, and the maximum financial assistance per service as set out in the by-law. It was recommended in Report PW 2015-48, that CSAP be reviewed as part of the 2016 rate study. It is proposed that: The CSAP charge remain at $10.00 per water service and $10.00 per wastewater service per year; The maximum financial assistance per service increased at the rate of 3% per year as detailed in the following chart. 2016 Actual 2017 Proposed 2018 Proposed 2019 Proposed 2020 Proposed 3.0% Yearly CAP Increase Water 10,280 10,588 10,906 11,233 11,570 Wastewater 12,535 13,931 14,349 14,779 15,222 Increasing the maximum cost per service at an inflationary increase is proposed to reduce future pressures on the CSAP reserve and ensure that the cap increases at a rate consistent with future capital project costs. The 2020 closing balance of the CSAP Reserve is projected to be $150,670. This balance incorporates the proposed charges above, and the proposed financing of the Embro and Innerkip Wastewater unfinanced capital (as outlined below). Unfinanced Capital – Embro and Innerkip Wastewater The County installed municipal wastewater services in the communities of Embro and Innerkip between 2009 and 2011. In 2012, both of these projects were billed out to property owners. A portion of these costs were to be paid by future connection fees from developers, resulting in unfinanced balances for each of the systems. The 2016 unfinanced opening balance for Embro Wastewater is $2,640,527 and Innerkip Wastewater balance is $2,648,299. The capital costs attributed to development is significant in these small systems. As development connection fee revenue is collected, it is applied against this unfinanced capital. It is apparent given the magnitude of the debt, and the amount of development revenues that are being collected annually, this debt will not be financed in the next 5 to 10 years. To finance this debt in a fair approach while maintaining that growth pays for growth, it is proposed that: CSAP Reserve loan available funds (not committed to current billings) at no interest; 50% of the reserve contributions in the Embro Wastewater and Innerkip Wastewater systems is proposed to be allocated to unfinanced capital and the CSAP loan; Wastewater rates will not be increased to cover this reserve allocation; Developer connection fees are allocated to unfinanced capital first, then CSAP loan, and finally reserve once all debt is repaid. It is anticipated, based on current growth projections that this payment plan will take 20 to 25 years to repay. This proposal has been incorporated in the proposed wastewater system and CSAP projections. 80 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 6 of 7 Reg 170 Program In 2005, the “Reg 170” fee was applied to each water customer in the County. The fee was intended to collect funds to pay for the County’s portion of costs to upgrade all of the water systems to meet the Safe Drinking Water Act and O.Reg. 170/03. The O.Reg. 170/03 water system upgrades cost approximately $36M and there was Provincial and Federal funding of approximately $21M. Each customer paid $0.07 per cubic metre with a minimum charge of $5 per month under this program. At the end of 2013, the fee was eliminated, as the required funding had been collected under the program. The final debenture payment occurred in 2016 which left a surplus balance of $680,740. It is recommended that this balance be transferred to the CSAP reserve to fund other County water and wastewater projects eligible under that program. Source Water Protection Program The Oxford County Source Protection program has been designed to address legislated requirements under the Clean Water Act. There are four Source Protection Plans (SPPs) applicable to Oxford County that have been under development by local Conservation Authorities and County staff since 2006. In order to support the program activities within these Plans, incentives for implementing best management practices; retention of experts to assist with risk management plans; administration; and, where necessary, purchase of highly vulnerable lands, requires funding. To fund this program, Council approved the recommendation in Report No. (PW 2015-51) to add a Source Protection monthly charge on every water customer within the 2017 to 2020 water rate structure, of $0.03/m3, with a minimum charge of $1.20 per month. Following the implementation period beyond 2020, the program will transition to long term monitoring and maintenance. It is anticipated that costs will decrease in that phase of the Plan. As such, the rate study to be undertaken in 2020 will include a review of the sufficiency of funding with an eye to lowering or removing the charge. Given that the timing and magnitude of the source water protection expenses are unpredictable, a reserve was approved by Council, through adoption of Report CS 2016-24, to fund program deficits and transfer program surpluses. Based on the proposed water rates and the 2016 budget, the Source Water Protection reserve is anticipated to be in a positive position by year-end 2022. 2017 Rates 2018 Rates 2019 Rates 2020 Rates 2021 Rates 2022 Rates - $(142,124) $(380,738) $(617,012) $(350,841) $(16,743) 607,868 614,210 619,424 624,786 630,211 635,702 (749,992) (852,824) (855,698) (358,614) (296,114) (296,114) $(142,124) $(238,614) $(236,274) $266,172 $334,097 $339,588 $(142,124) $(380,738) $(617,012) $(350,841) $(16,743) $322,845 1Based on 2016 budget Closing Balance Reserve (Unfinanced) Opening Balance Source Water Protection Fee Revenue Source Water Protection Expenses1 Surplus (Deficit) 81 Report No: PW 2016-58 PUBLIC WORKS Council Date: October 26, 2016 Page 7 of 7 Conclusions Setting rates for multiple year budgets is considered a best practice that allows customers to budget and plan knowing there is stability in the rates well into the future. In addition, the four-year horizon assists in developing more effective long term financial plans as they relate to capital plans, rates, development charges, and asset management. Staff are of the opinion that the proposed rates are based on sound, plausible assumptions and look forward to consulting with County water and wastewater customers on this important topic. SIGNATURES Report Author: Original signed by: Carolyn King, CPA, CA Manager of Finance Original signed by: Deborah Goudreau, P.Eng. Manager of Water Services Departmental Approval: Original signed by: Lynn S. Buchner, CPA, CGA Director of Corporate Services Original signed by: Robert Walton, P.Eng. Director of Public Works Approved for submission: Original signed by: Peter M. Crockett, P.Eng. Chief Administrative Officer ATTACHMENT Attachment 1 - 2017 to 2020 Water and Wastewater Rates Package 82 Attachment 1 for PW 2016-58 Council Date: October 26, 2016 Page 1 of 3 2017 to 2020 Water and Wastewater Rates Consultation Package Context The County’s current Water and Wastewater Rates By-Law has rates and fees set to the end of 2016. The County is setting rates for the next 4 year period (2017-2020), with the new rates anticipated to take affect March 1, 2017. The development of rates for the four year period also considered the transition to metered rates in the Township Systems to ensure sufficient revenues are generated to fund system operations. The proposed rates have been developed to provide the required revenue for full recovery of system’s operating costs; annual contributions to reserves to fund the investment requirements for the rehabilitation; and, replacement of infrastructure. Expenditures Annual Operating Expenditures The water and wastewater operation and maintenance costs used in the analysis are based on the County’s 5 year budget projections in the 2016 operating budget. These expenditures exclude expenditures related to non-rate revenue, such as connection fees and other user charges that are based on cost recovery. As such, these amounts will not match the expenditures shown in the annual budget package. Net Debt Repayment Net debt repayment is based on anticipated debenture payments, including principle and interest net of revenues recovered to meet debt obligations. These figures include actual obligations for debt that is already been incurred, plus any additional future payments for planned debenture financing. The estimates used for future years are subject to interest rate fluctuation. Terms of financing are based on individual system ability to repay and the nature of the infrastructure investment. These terms range from 10 year to 20 years. Actual future debt obligations may change as the timing of the project and financial system resources change over time. Asset Replacement Reserve Contribution The County of Oxford’s long term capital plan projects the timing and amounts for various projects ranging from infrastructure renewal to new capacity for development and growth for the next 10 years. The rate modeling evaluates system infrastructure renewal projects only. The components of projects that do not benefit existing customers have been excluded as new development will be solely responsible for these costs. 83 Page 2 of 3 In 2014, the County adopted its first Asset Management Plan (AMP) which provides important information regarding existing asset replacement values, condition and needs for existing asset rehabilitation and replacement. The annual investment requirements from this report were incorporated into the reserve contributions to ensure the financial sustainability of each system in the long term. Provisions for infrastructure replacement are calculated for each asset individually based on their remaining useful life, and replacement costs.Each system’s infrastructure has varying age and useful lives, and the County’s long-term capital plan alone may not be appropriate for forecasting the future infrastructure replacement requirements of assets with a life span over 10 years. The aggregate of all individual provisions form the required annual contribution to a reserve (Capital Replacement Requirements (AMP)). In most cases, this is the target reserve contribution level; however in some cases the contribution may vary based on new information received since the 2014 AMP, and the system’s ability to meet this full cost recovery for the next 10 years. User Rates The combination humpback rate for consumption and a fixed charge for all connections is proposed to assist in transitioning the Township system to metered rates. There are four consumption based block structures in which water/wastewater is billed using a per cubic meter usage charge. With the exception of Industrial, Commercial and Institutional (ICI) wastewater customers, the same consumption block structure is used across each of the water systems and each of the wastewater systems. The water and wastewater rates have been calculated to promote customer control and water conservation measures. Wastewater rates are calculated based on the amount of water consumed by each individual user. Growth in the customer base has been included in the calculations which has been extrapolated from the County growth report and actual building permits issued for each community. Actual billed consumption has declined more than that anticipated in the 2013 study. This conservation trend has been included in the assumptions for the 2016 study, and is consistent with other trends across the North America. Reserve Continuity Schedule Each water and wastewater system has a reserve to fund system capital projects, unplanned deficits, and emergency expenditures in the operating system. Each reserve earns interest based on the County’s average monthly interest rate earned on its current bank deposit balances. Annual system surpluses and the annual capital investment reserve contributions are allocated to the reserve. When the assets require rehabilitation or are due for replacement, the source of funds are essentially limited to reserves or debentures. Reserve and debenture system requirements were analyzed to meet the long term capital requirements and ensure the system remains financially sustainable. Unfinanced Capital Certain systems include an unfunded capital cost relating to future development. Contributions are taken into consideration to ensure that the existing customers of each system pay only the capital portion for their own services. 84 Page 3 of 3 Other Fees The following two additional fees have not been included in the water and wastewater rate calculation package, however are applicable to water and wastewater customers: Source Water Protection Program The Oxford County Source Protection program has been designed to address legislated requirements under the Clean Water Act. There are four Source Protection Plans (SPPs) applicable to Oxford County that have been under development by local Conservation Authorities and County staff since 2006. In order to support the program activities within these Plans, incentives for implementing best management practices; retention of experts to assist with risk management plans; administration; and, where necessary, purchase of highly vulnerable lands, requires funding. To fund this program, Council approved the recommendation in Report No. (PW 2015-51) to add a Source Protection monthly charge on every water customer within the 2017 to 2020 water rate structure, of $0.03/m3, with a minimum charge of $1.20 per month. Following the implementation period beyond 2020, the program will transition to long term monitoring and maintenance. It is anticipated that costs will decrease in that phase of the Plan. As such, the rate study to be undertaken in 2020 will include a review of the sufficiency of funding with an eye to lowering or removing the charge. Given that the timing and magnitude of the source water protection expenses are unpredictable, a reserve was approved by Council, through adoption of Report No. CS 2016-24 to fund program deficits and transfer program surpluses. Based on the proposed water rates and the 2016 budget, the Source Water Protection reserve is anticipated to be in a positive position by year-end 2022. Community Servicing Assistance Program (CSAP) Charge and Maximum Financial Assistance Limit The Community Servicing Assistance Program (CSAP) was developed to provide financial assistance to existing landowners where municipal water and sewers have been extended to replace private water and wastewater systems. There are two financial components to the CSAP program; the revenue collected from existing water and wastewater customers, and the maximum financial assistance per service as set out in the by-Law. It was recommended in Report PW 2015-48, that CSAP be reviewed as part of the 2016 rate study. It is proposed that: The CSAP charge remain at $10.00 per water service and $10.00 per wastewater service per year; The maximum financial assistance per service increased at the rate of 3% per year as detailed in the following chart. 2016 Actual 2017 Proposed 2018 Proposed 2019 Proposed 2020 Proposed 3.0% Yearly CAP Increase Water 10,280 10,588 10,906 11,233 11,570 Wastewater 12,535 13,931 14,349 14,779 15,222 85 2016 Rates 2017 Proposed 2018 Proposed 2019 Proposed 2020 Proposed $574 $594 $614 $637 $662 3.4% 3.5% 3.7% 3.9% $781 $795 $809 $824 $839 1.8% 1.8% 1.8% 1.8% $1,114 $1,131 $1,148 $1,165 $1,183 1.5% 1.5% 1.5% 1.5% $1,049 $1,056 $1,062 $1,069 $1,076 0.6% 0.6% 0.6% 0.6% $1,298 $1,221 $1,267 $1,315 $1,366 -5.9% 3.7% 3.8% 3.9% $1,521 $1,318 $1,337 $1,357 $1,364 -13.4% 1.5% 1.5% 0.5% $1,349 $1,263 $1,299 $1,325 $1,351 -6.4% 2.9% 2.0% 2.0% $1,538 $1,471 $1,502 $1,533 $1,566 -4.4% 2.1% 2.1% 2.1% $1,490 $1,314 $1,353 $1,394 $1,437 -11.8% 3.0% 3.0% 3.1% $1,330 $1,238 $1,262 $1,286 $1,311 -6.9% 1.9% 1.9% 2.0% $1,310 $1,074 $1,081 $1,088 $1,095 -18.0% 0.6% 0.6% 0.6% $615 $475 $478 $480 $483 -22.9% 0.6% 0.6% 0.6% 1 2016 yearly charges are based on a flat user for Tavistock, Plattsville, Thamesford, Drumbo, Mount Elgin, Embro and Innerkip Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - Comparison Woodstock Tillsonburg Ingersoll Norwich Tavistock Plattsville Thamesford Drumbo Township - Water Only2 2 Township - water only customers include water systems in Beachville, Bright, Brownsville, Dereham Centre, Hickson, Lakeside, Otterville, Princeton, Springford and Sweaburg Mount Elgin Embro Innerkip 86 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - Comparison - $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600Woodstock Tillsonburg Ingersoll Norwich Tavistock Plattsville Thamesford Drumbo Mount Elgin Embro Innerkip Township -Water Only2016Rates2017Proposed2018Proposed2019Proposed2020Proposed87 WOODSTOCK TILLSONBURG Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System $- $100 $200 $300 $400 $500 $600 $700 Current 2016 2017 2018 2019 2020 Metered System $- $100 $200 $300 $400 $500 $600 $700 $800 $900 Current 2016 2017 2018 2019 2020 Metered System 88 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System INGERSOLL NORWICH $- $200 $400 $600 $800 $1,000 $1,200 2016 2017 2018 2019 2020 Metered System $- $200 $400 $600 $800 $1,000 $1,200 $1,400 Current 2016 2017 2018 2019 2020 Metered System 89 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System TAVISTOCK PLATTSVILLE $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 Current 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) 90 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System THAMESFORD DRUMBO $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) $- $500 $1,000 $1,500 $2,000 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) 91 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System MT.ELGIN EMBRO $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) 92 Proposed Typical User (170m3/yr) Annual Cost of Water & Wastewater - By System INNERKIP TOWNSHIP - WATER ONLY $- $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) $- $100 $200 $300 $400 $500 $600 $700 $800 2016 2017 2018 2019 2020 Transition from a Flat to Metered User Calculated Rates - Low User (130m3/yr) Calculated Rates - Typical User (170m3/yr) Calculated Rates - High User (270m3/yr) Current Rate + Inflation (3%) 93 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $3,611,841 $3,740,343 $3,811,521 $3,948,440 $4,039,395 542,786 497,504 488,269 810,646 801,790 4,154,627 4,237,847 4,299,790 4,759,086 4,841,185 2,583,729 2,635,404 2,688,112 2,741,874 2,796,711 2,265,482 2,264,918 2,504,125 2,334,970 2,582,996 (600,000) (600,000) (600,000) (600,000) (600,000) 1,665,482 1,664,918 1,904,125 1,734,970 1,982,996 $5,820,109 $5,902,765 $6,203,915 $6,494,056 $6,824,181 1% 5% 5% 5% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 5,474,028 4,512,962 10,620,000 1,300,000 1,645,000 - - (2,750,000) - - (390,000) - - - - $5,084,028 $4,512,962 $7,870,000 $1,300,000 $1,645,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Woodstock Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 94 Wastewater - Woodstock Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 22,129 26,014 29,916 34,404 Metered Rate Structure 1,123,476 1,348,501 1,576,889 1,843,952 4,757,160 4,829,400 4,887,251 4,945,825 19.4% 22.2% 24.7% 27.5% 80.6% 77.8% 75.3% 72.5% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 60 69 79 91 105 187 191 195 198 202 $247 $260 $274 $290 $307 5.2% 5.5% 5.8% 6.1% 254 292 336 386 444 8,160 8,323 8,489 8,659 8,832 $8,414 $8,615 $8,825 $9,045 $9,276 2.4% 2.4% 2.5% 2.6% 964 1,108 1,274 1,466 1,685 32,634 33,287 33,952 34,631 35,324 $33,598 $34,395 $35,226 $36,097 $37,009 2.4% 2.4% 2.5% 2.5% 1,840 2,116 2,433 2,798 3,217 129,834 132,431 135,079 137,781 140,536 $131,674 $134,547 $137,512 $140,579 $143,753 2.2% 2.2% 2.2% 2.3% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 95 Wastewater - Woodstock Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $10,450,836 $7,773,377 $5,630,273 $340,406 $1,379,972 141,086 104,941 76,009 4,595 18,630 2,265,482 2,264,918 2,504,125 2,334,970 2,582,996 (5,084,028) (4,512,962) (7,870,000) (1,300,000) (1,645,000) $(2,677,460) $(2,143,104) $(5,289,867) $1,039,566 $956,625 $7,773,377 $5,630,273 $340,406 $1,379,972 $2,336,597 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 96 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.85 $0.87 $0.88 $0.90 $0.92 $1.04 $1.06 $1.08 $1.10 $1.13 $1.11 $1.13 $1.15 $1.18 $1.20 $1.08 $1.10 $1.12 $1.15 $1.17 2.0% 2.0% 2.0% 2.0% $5.00 $5.75 $6.61 $7.60 $8.75 $7.30 $8.40 $9.65 $11.10 $12.77 $10.22 $11.75 $13.52 $15.54 $17.87 $13.14 $15.11 $17.38 $19.98 $22.98 $21.17 $24.35 $28.00 $32.20 $37.03 $80.30 $92.35 $106.20 $122.13 $140.45 $102.20 $117.53 $135.16 $155.43 $178.75 $153.30 $176.30 $202.74 $233.15 $268.12 $211.71 $243.47 $279.99 $321.98 $370.28 $292.00 $335.80 $386.17 $444.10 $510.71 15.0% 15.0% 15.0% 15.0% $109.28 $114.92 $121.18 $128.17 $135.98 5.2% 5.5% 5.8% 6.1% $29.21 $30.72 $32.39 $34.26 $36.35 5.2% 5.5% 5.8% 6.1% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5514-2013 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5514-2013 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Woodstock Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 97 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $1,045,876 $1,129,388 $1,161,114 $1,205,196 $1,245,161 76,813 35,375 34,465 33,555 32,683 1,122,689 1,164,763 1,195,579 1,238,751 1,277,844 1,042,897 1,063,755 1,085,030 1,106,731 1,128,866 2,040,298 2,016,675 1,993,223 2,402,401 2,366,116 - - - (450,000) (450,000) 2,040,298 2,016,675 1,993,223 1,952,401 1,916,116 $3,162,987 $3,181,438 $3,188,802 $3,191,152 $3,193,960 1% 0% 0% 0% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 2,646,237 947,711 6,600,000 400,000 400,000 - - - - - (2,001,575) (420,000) (1,700,000) - - $644,662 $527,711 $4,900,000 $400,000 $400,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Tillsonburg Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 98 Wastewater - Tillsonburg Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 42,142 42,142 42,142 42,142 Metered Rate Structure 1,448,441 1,467,622 1,487,063 1,506,765 1,690,855 1,679,037 1,661,947 1,645,053 46.9% 47.3% 47.9% 48.5% 53.1% 52.7% 52.1% 51.5% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 209 209 209 209 209 187 191 195 198 202 $396 $400 $404 $408 $412 0.9% 1.0% 1.0% 1.0% 621 621 621 621 621 8,610 8,782 8,958 9,137 9,320 $9,231 $9,403 $9,579 $9,758 $9,941 1.9% 1.9% 1.9% 1.9% 2,355 2,355 2,355 2,355 2,355 34,439 35,128 35,831 36,547 37,278 $36,794 $37,483 $38,186 $38,902 $39,633 1.9% 1.9% 1.9% 1.9% 4,496 4,496 4,496 4,496 4,496 137,039 139,780 142,576 145,427 148,336 $141,535 $144,276 $147,072 $149,923 $152,832 1.9% 1.9% 1.9% 1.9% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 99 Wastewater - Tillsonburg Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $11,852,605 $13,408,251 $15,078,226 $12,375,005 $14,544,469 160,010 181,011 203,556 167,063 196,350 2,040,298 2,016,675 1,993,223 2,402,401 2,366,116 (644,662) (527,711) (4,900,000) (400,000) (400,000) $1,555,646 $1,669,976 $(2,703,221) $2,169,464 $2,162,466 $13,408,251 $15,078,226 $12,375,005 $14,544,469 $16,706,935 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 100 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.90 $0.92 $0.94 $0.96 $0.97 $1.12 $1.14 $1.17 $1.19 $1.21 $1.17 $1.19 $1.22 $1.24 $1.27 $1.14 $1.16 $1.19 $1.21 $1.23 2.0% 2.0% 2.0% 2.0% $17.45 $17.45 $17.45 $17.45 $17.45 - - - - - $24.98 $24.98 $24.98 $24.98 $24.98 $32.12 $32.12 $32.12 $32.12 $32.12 $51.74 $51.74 $51.74 $51.74 $51.74 $196.26 $196.26 $196.26 $196.26 $196.26 $249.80 $249.80 $249.80 $249.80 $249.80 $374.69 $374.69 $374.69 $374.69 $374.69 $517.43 $517.43 $517.43 $517.43 $517.43 $713.69 $713.69 $713.69 $713.69 $713.69 0.0% 0.0% 0.0% 0.0% $120.00 $120.00 $122.40 $124.85 $127.34 0.0% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Tillsonburg Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 101 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $1,482,842 $1,530,942 $1,542,225 $1,577,872 $1,613,733 330,991 729,276 725,305 721,335 717,512 1,813,833 2,260,218 2,267,530 2,299,207 2,331,245 1,216,228 1,240,553 1,265,364 1,290,671 1,316,484 2,308,593 1,936,892 1,974,375 1,945,634 1,916,962 - - - - - 2,308,593 1,936,892 1,974,375 1,945,634 1,916,962 $4,122,426 $4,197,110 $4,241,905 $4,244,841 $4,248,207 2% 1% 0% 0% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 17,020,135 985,067 378,000 388,000 398,000 (12,022,000) - - - - (1,350,000) - - - - $3,648,135 $985,067 $378,000 $388,000 $398,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Ingersoll Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 102 Wastewater - Ingersoll Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 9,972 9,972 9,972 9,972 Metered Rate Structure 2,263,738 2,322,682 2,345,855 2,369,245 1,923,401 1,909,252 1,889,014 1,868,990 54.2% 55.0% 55.5% 56.0% 45.8% 45.0% 44.5% 44.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 454 454 454 454 454 187 191 195 198 202 $641 $645 $649 $653 $657 0.6% 0.6% 0.6% 0.6% 1,318 1,318 1,318 1,318 1,318 8,740 8,915 9,094 9,275 9,461 $10,058 $10,233 $10,412 $10,593 $10,779 1.7% 1.7% 1.7% 1.8% 4,998 4,998 4,998 4,998 4,998 34,427 35,116 35,818 36,535 37,265 $39,425 $40,114 $40,816 $41,533 $42,263 1.7% 1.8% 1.8% 1.8% 9,541 9,541 9,541 9,541 9,541 136,127 138,850 141,627 144,459 147,349 $145,668 $148,391 $151,168 $154,000 $156,890 1.9% 1.9% 1.9% 1.9% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 103 Wastewater - Ingersoll Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $954,017 $(372,645) $574,149 $2,178,276 $3,765,316 12,879 (5,031) 7,751 29,407 50,832 2,308,593 1,936,892 1,974,375 1,945,634 1,916,962 (3,648,135) (985,067) (378,000) (388,000) (398,000) $(1,326,663) $946,795 $1,604,126 $1,587,040 $1,569,794 $(372,645) $574,149 $2,178,276 $3,765,316 $5,335,110 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves $(1,000,000) - $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 104 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.90 $0.92 $0.94 $0.96 $0.97 $1.10 $1.12 $1.14 $1.17 $1.19 $1.19 $1.21 $1.24 $1.26 $1.29 $1.13 $1.15 $1.18 $1.20 $1.22 2.0% 2.0% 2.0% 2.0% $37.86 $37.86 $37.86 $37.86 $37.86 - - - - - $53.00 $53.00 $53.00 $53.00 $53.00 $68.15 $68.15 $68.15 $68.15 $68.15 $109.80 $109.80 $109.80 $109.80 $109.80 $416.50 $416.50 $416.50 $416.50 $416.50 $530.09 $530.09 $530.09 $530.09 $530.09 $795.12 $795.12 $795.12 $795.12 $795.12 $1,098.02 $1,098.02 $1,098.02 $1,098.02 $1,098.02 $1,514.52 $1,514.52 $1,514.52 $1,514.52 $1,514.52 0.0% 0.0% 0.0% 0.0% $83.10 $120.00 $122.40 $124.85 $127.34 44.4% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Ingersoll Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 105 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $291,423 $305,030 $309,374 $315,898 $322,256 - - - - - 291,423 305,030 309,374 315,898 322,256 197,884 201,842 205,879 209,997 214,197 425,135 459,427 467,008 471,555 476,338 - - - - - 425,135 459,427 467,008 471,555 476,338 $716,558 $764,457 $776,382 $787,453 $798,594 7% 2% 1% 1% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 995,520 1,522 160,000 - 880,000 - - - - - (55,000) - - - (700,000) $940,520 $1,522 $160,000 - $180,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Norwich Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 106 Wastewater - Norwich Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 785 785 785 785 Metered Rate Structure 482,489 489,123 495,757 502,391 281,183 286,474 290,911 295,418 63.2% 63.1% 63.1% 63.0% 36.8% 36.9% 36.9% 37.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 390 390 390 390 390 187 191 195 198 202 $577 $581 $585 $589 $593 0.6% 0.7% 0.7% 0.7% 1,131 1,131 1,131 1,131 1,131 10,280 10,485 10,695 10,909 11,127 $11,411 $11,616 $11,826 $12,040 $12,258 1.8% 1.8% 1.8% 1.8% 4,291 4,291 4,291 4,291 4,291 40,511 41,322 42,148 42,991 43,851 $44,802 $45,613 $46,439 $47,282 $48,142 1.8% 1.8% 1.8% 1.8% 8,193 8,193 8,193 8,193 8,193 160,211 163,416 166,684 170,018 173,418 $168,404 $171,609 $174,877 $178,211 $181,611 1.9% 1.9% 1.9% 1.9% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 107 Wastewater - Norwich Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $1,649,001 $1,155,877 $1,629,387 $1,958,391 $2,456,385 22,262 15,604 21,997 26,438 33,161 425,135 459,427 467,008 471,555 476,338 (940,520) (1,522) (160,000) - (180,000) $(493,123) $473,509 $329,005 $497,993 $329,499 $1,155,877 $1,629,387 $1,958,391 $2,456,385 $2,785,884 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 108 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $1.05 $1.07 $1.09 $1.11 $1.14 $1.29 $1.32 $1.34 $1.37 $1.40 $1.40 $1.43 $1.46 $1.49 $1.52 $1.33 $1.36 $1.38 $1.41 $1.44 2.0% 2.0% 2.0% 2.0% $32.52 $32.52 $32.52 $32.52 $32.52 - - - - - $45.52 $45.52 $45.52 $45.52 $45.52 $58.52 $58.52 $58.52 $58.52 $58.52 $94.28 $94.28 $94.28 $94.28 $94.28 $357.62 $357.62 $357.62 $357.62 $357.62 $455.16 $455.16 $455.16 $455.16 $455.16 $682.73 $682.73 $682.73 $682.73 $682.73 - - - - - - - - - - 0.0% 0.0% 0.0% 0.0% $65.40 $120.00 $122.40 $124.85 $127.34 83.5% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Norwich Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 109 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $374,919 $400,988 $421,557 $445,400 $470,286 440,041 541,563 557,113 558,358 554,703 814,960 942,551 978,670 1,003,758 1,024,989 278,515 284,085 289,767 295,562 301,473 193,748 239,498 284,245 330,015 384,601 - - - - - 193,748 239,498 284,245 330,015 384,601 $1,008,708 $1,182,049 $1,262,915 $1,333,773 $1,409,590 17% 7% 6% 6% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 802,756 686,296 500,000 180,000 - (499,944) (160,000) (500,000) - - - - - - - $302,812 $526,296 - $180,000 - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Tavistock Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 110 Wastewater - Tavistock Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 112,108 - - - Metered Rate Structure 499,828 644,933 700,256 760,164 570,113 617,982 633,517 649,426 51.8% 51.1% 52.5% 53.9% 48.2% 48.9% 47.5% 46.1% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 682 556 594 636 681 - 191 195 198 202 $682 $746 $789 $835 $883 9.4% 5.7% 5.8% 5.8% 358 556 594 636 681 187 191 195 198 202 $545 $746 $789 $835 $883 36.8% 5.7% 5.8% 5.8% 1,039 1,611 1,724 1,844 1,973 11,843 12,080 12,321 12,568 12,819 $12,882 $13,691 $14,045 $14,412 $14,792 6.3% 2.6% 2.6% 2.6% 3,942 6,110 6,537 6,995 7,484 47,241 48,186 49,150 50,133 51,135 $51,183 $54,296 $55,687 $57,128 $58,619 6.1% 2.6% 2.6% 2.6% 7,525 11,664 12,480 13,354 14,288 187,641 191,394 195,222 199,126 203,109 $195,166 $203,058 $207,702 $212,480 $217,397 4.0% 2.3% 2.3% 2.3% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 111 Wastewater - Tavistock Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $414,708 $311,243 $28,646 $313,278 $467,523 5,599 4,202 387 4,229 6,312 193,748 239,498 284,245 330,015 384,601 (302,812) (526,296) - (180,000) - $(103,465) $(282,596) $284,632 $154,244 $390,912 $311,243 $28,646 $313,278 $467,523 $858,435 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $200,000 $400,000 $600,000 $800,000 $1,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 112 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $1.05 $1.07 $1.09 $1.11 $1.14 $1.43 $1.46 $1.49 $1.52 $1.55 $1.62 $1.65 $1.69 $1.72 $1.75 $1.56 $1.59 $1.62 $1.66 $1.69 2.0% 2.0% 2.0% 2.0% $29.87 $46.30 $49.54 $53.01 $56.72 - - - - - $41.80 $64.79 $69.33 $74.18 $79.37 $53.76 $83.33 $89.16 $95.40 $102.08 $86.60 $134.23 $143.63 $153.68 $164.44 $328.47 $509.13 $544.77 $582.90 $623.70 $418.05 $647.98 $693.34 $741.87 $793.80 $627.07 $971.96 $1,040.00 $1,112.80 $1,190.69 - - - - - - - - - - 55.0% 7.0% 7.0% 7.0% $56.85 $120.00 $122.40 $124.85 $127.34 111.1% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Tavistock Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 113 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $254,923 $264,435 $271,544 $280,003 $288,809 114,914 114,914 114,914 114,914 114,914 369,837 379,349 386,458 394,917 403,723 143,887 146,765 149,700 152,694 155,748 169,493 146,912 152,936 168,418 176,530 - - - - - 169,493 146,912 152,936 168,418 176,530 $539,330 $526,261 $539,394 $563,335 $580,253 -2% 2% 4% 3% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 204,811 578 175,000 - - - - - - - - - - - - $204,811 $578 $175,000 - - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Plattsville Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 114 Wastewater - Plattsville Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 77,573 - - - Metered Rate Structure 287,924 360,695 378,085 388,261 146,725 178,699 185,250 191,991 Special Rate Structure $14,039 - - - 69.5% 66.9% 67.1% 66.9% 27.9% 33.1% 32.9% 33.1% 2.7% 0.0% 0.0% 0.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 906 652 665 678 678 - 191 195 198 202 $906 $843 $860 $877 $881 -6.9% 2.0% 2.0% 0.5% 627 652 665 678 678 187 191 195 198 202 $814 $843 $860 $877 $881 3.5% 2.0% 2.0% 0.5% 1,818 1,891 1,929 1,967 1,967 11,117 11,339 11,566 11,797 12,033 $12,935 $13,230 $13,495 $13,764 $14,000 2.3% 2.0% 2.0% 1.7% 6,896 7,172 7,316 7,462 7,462 41,725 42,560 43,411 44,279 45,165 $48,621 $49,732 $50,727 $51,741 $52,627 2.3% 2.0% 2.0% 1.7% 13,166 13,693 13,966 14,246 14,246 160,525 163,736 167,010 170,351 173,758 $173,691 $177,429 $180,976 $184,597 $188,004 2.2% 2.0% 2.0% 1.8% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Special as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Special Rate Annual Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 115 Wastewater - Plattsville Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $540,858 $512,841 $666,099 $653,027 $830,261 7,302 6,923 8,992 8,816 11,209 169,493 146,912 152,936 168,418 176,530 (204,811) (578) (175,000) - - $(28,016) $153,257 $(13,071) $177,234 $187,738 $512,841 $666,099 $653,027 $830,261 $1,017,999 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 116 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $1.05 $1.07 $1.09 $1.11 $1.14 $1.19 $1.21 $1.24 $1.26 $1.29 $1.25 $1.28 $1.30 $1.33 $1.35 $1.22 $1.24 $1.27 $1.29 $1.32 2.0% 2.0% 2.0% 2.0% $52.25 $54.34 $55.43 $56.54 $56.54 - - - - - $73.14 $76.07 $77.59 $79.14 $79.14 $94.04 $97.80 $99.76 $101.75 $101.75 $151.51 $157.57 $160.72 $163.94 $163.94 $574.70 $597.69 $609.64 $621.83 $621.83 $731.43 $760.69 $775.90 $791.42 $791.42 $1,097.16 $1,141.05 $1,163.87 $1,187.14 $1,187.14 - - - - - - - - - - 4.0% 2.0% 2.0% 0.0% $75.46 $120.00 $122.40 $124.85 $127.34 59.0% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Plattsville Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 117 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $960,361 $993,902 $1,023,383 $1,056,605 $1,091,508 91,162 82,444 75,263 73,276 71,372 1,051,523 1,076,346 1,098,646 1,129,881 1,162,880 213,698 217,972 222,331 226,778 231,314 227,843 191,504 233,941 193,418 270,308 (60,000) (60,000) (57,445) - (60,000) 167,843 131,504 176,496 193,418 210,308 $1,219,366 $1,207,850 $1,275,142 $1,323,299 $1,373,188 -1% 6% 4% 4% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 402,060 1,056 220,000 1,500,000 - - - - - - - - - (60,000) - $402,060 $1,056 $220,000 $1,440,000 - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Thamesford Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 118 Wastewater - Thamesford Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 107,327 - - - Metered Rate Structure 449,168 576,687 606,906 638,419 651,355 698,455 716,393 734,769 46.1% 45.2% 45.9% 46.5% 53.9% 54.8% 54.1% 53.5% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 733 597 627 646 665 - 191 195 198 202 $733 $788 $822 $844 $868 7.4% 4.3% 2.8% 2.8% 398 597 627 646 665 187 191 195 198 202 $585 $788 $822 $844 $868 34.7% 4.3% 2.8% 2.8% 1,155 1,733 1,819 1,874 1,930 10,280 10,485 10,695 10,909 11,127 $11,435 $12,218 $12,514 $12,783 $13,057 6.8% 2.4% 2.1% 2.1% 4,381 6,572 6,900 7,107 7,320 40,511 41,322 42,148 42,991 43,851 $44,892 $47,894 $49,048 $50,098 $51,171 6.7% 2.4% 2.1% 2.1% 8,364 12,546 13,173 13,568 13,975 160,211 163,416 166,684 170,018 173,418 $168,575 $175,962 $179,857 $183,586 $187,393 4.4% 2.2% 2.1% 2.1% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 119 Wastewater - Thamesford Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $1,863,777 $1,714,721 $1,928,317 $1,968,290 $748,280 25,161 23,149 26,032 26,572 10,102 227,843 191,504 233,941 193,418 270,308 (402,060) (1,056) (220,000) (1,440,000) - $(149,056) $213,597 $39,973 $(1,220,010) $280,410 $1,714,721 $1,928,317 $1,968,290 $748,280 $1,028,690 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 120 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $1.05 $1.07 $1.09 $1.11 $1.14 $1.29 $1.32 $1.34 $1.37 $1.40 $1.40 $1.43 $1.46 $1.49 $1.52 $1.33 $1.36 $1.38 $1.41 $1.44 2.0% 2.0% 2.0% 2.0% $33.18 $49.77 $52.26 $53.83 $55.44 - - - - - $46.47 $69.71 $73.19 $75.39 $77.65 $59.74 $89.61 $94.09 $96.91 $99.82 $96.26 $144.39 $151.61 $156.16 $160.84 $365.09 $547.64 $575.02 $592.27 $610.04 $464.67 $697.01 $731.86 $753.81 $776.43 $696.99 $1,045.49 $1,097.76 $1,130.69 $1,164.61 - - - - - - - - - - 50.0% 5.0% 3.0% 3.0% $61.12 $120.00 $122.40 $124.85 $127.34 96.3% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Thamesford Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 121 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $233,138 $240,919 $246,889 $253,671 $260,557 - - 4,117 14,117 14,117 233,138 240,919 251,006 267,788 274,674 74,181 75,665 77,178 78,722 80,296 73,720 71,256 78,753 75,951 83,576 - - - - - 73,720 71,256 78,753 75,951 83,576 $306,858 $312,175 $329,759 $343,739 $358,250 2% 6% 4% 4% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 394,272 1,100,406 - - - - (200,000) - - - (230,000) (115,000) - - - $164,272 $785,406 - - - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Drumbo Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 122 Wastewater - Drumbo Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 46,494 - - - Metered Rate Structure 212,443 264,755 276,542 288,798 53,238 65,004 67,197 69,452 82.9% 80.3% 80.5% 80.6% 17.1% 19.7% 19.5% 19.4% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 922 805 829 854 880 - 191 195 198 202 $922 $996 $1,024 $1,053 $1,082 8.0% 2.8% 2.8% 2.8% 619 805 829 854 880 187 191 195 198 202 $806 $996 $1,024 $1,053 $1,082 23.5% 2.8% 2.8% 2.8% 1,797 2,335 2,406 2,478 2,552 9,212 9,397 9,585 9,776 9,972 $11,009 $11,732 $11,991 $12,254 $12,524 6.6% 2.2% 2.2% 2.2% 6,815 8,859 9,125 9,398 9,680 36,848 37,585 38,337 39,104 39,886 $43,663 $46,444 $47,462 $48,502 $49,566 6.4% 2.2% 2.2% 2.2% 13,010 16,912 17,420 17,942 18,481 146,648 149,581 152,573 155,624 158,737 $159,658 $166,493 $169,993 $173,566 $177,218 4.3% 2.1% 2.1% 2.1% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 123 Wastewater - Drumbo Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $875,221 $796,485 $93,087 $173,096 $251,384 11,815 10,753 1,257 2,337 3,394 73,720 71,256 78,753 75,951 83,576 (164,272) (785,406) - - - $(78,737) $(703,398) $80,009 $78,288 $86,969 $796,485 $93,087 $173,096 $251,384 $338,353 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 $900,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 124 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $1.05 $1.07 $1.09 $1.11 $1.14 $1.19 $1.21 $1.24 $1.26 $1.29 $1.25 $1.28 $1.30 $1.33 $1.35 $1.22 $1.24 $1.27 $1.29 $1.32 2.0% 2.0% 2.0% 2.0% $51.62 $67.11 $69.12 $71.19 $73.33 - - - - - $72.27 $93.95 $96.77 $99.67 $102.66 $92.93 $120.81 $124.43 $128.17 $132.01 $149.71 $194.62 $200.46 $206.48 $212.67 $567.88 $738.24 $760.39 $783.20 $806.70 $722.75 $939.58 $967.76 $996.80 $1,026.70 $1,084.13 $1,409.37 $1,451.65 $1,495.20 $1,540.06 - - - - - - - - - - 30.0% 3.0% 3.0% 3.0% $76.85 $120.00 $122.40 $124.85 $127.34 56.1% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Drumbo Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 125 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $89,923 $93,480 $96,848 $100,565 $105,412 - - - - - 89,923 93,480 96,848 100,565 105,412 45,986 46,906 47,844 48,801 49,777 45,527 64,356 72,011 81,103 89,886 - - - - - 45,527 64,356 72,011 81,103 89,886 $135,450 $157,836 $168,859 $181,668 $195,298 17% 7% 8% 8% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 892,516 83 - - 25,000 - - - - - (729,982) - - - (25,000) $162,534 $83 - - - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Mount Elgin Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $50,000 $100,000 $150,000 $200,000 $250,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 126 Wastewater - Mount Elgin Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 26,977 - - - Metered Rate Structure 101,453 131,699 142,574 154,207 29,406 37,160 39,094 41,090 81.4% 78.0% 78.5% 79.0% 18.6% 22.0% 21.5% 21.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 875 649 681 715 751 - 191 195 198 202 $875 $839 $876 $913 $953 -4.1% 4.3% 4.3% 4.3% 432 649 681 715 751 187 191 195 198 202 $619 $839 $876 $913 $953 35.5% 4.3% 4.3% 4.3% 1,254 1,881 1,975 2,073 2,177 9,833 10,030 10,230 10,435 10,644 $11,087 $11,911 $12,205 $12,508 $12,821 7.4% 2.5% 2.5% 2.5% 4,756 7,134 7,490 7,865 8,258 36,334 37,060 37,801 38,558 39,329 $41,090 $44,194 $45,291 $46,423 $47,587 7.6% 2.5% 2.5% 2.5% 9,079 13,618 14,299 15,014 15,765 139,834 142,630 145,483 148,393 151,360 $148,913 $156,248 $159,782 $163,407 $167,125 4.9% 2.3% 2.3% 2.3% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 127 Wastewater - Mount Elgin Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $127,434 $12,147 $76,584 $149,629 $232,751 1,720 164 1,034 2,020 3,142 45,527 64,356 72,011 81,103 89,886 (162,534) (83) - - - $(115,287) $64,437 $73,045 $83,123 $93,028 $12,147 $76,584 $149,629 $232,751 $325,779 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 128 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.96 $0.98 $1.00 $1.02 $1.04 $1.24 $1.26 $1.29 $1.32 $1.34 $1.34 $1.37 $1.39 $1.42 $1.45 $1.15 $1.17 $1.20 $1.22 $1.24 2.0% 2.0% 2.0% 2.0% $36.03 $54.05 $56.75 $59.58 $62.56 - - - - - $50.44 $75.66 $79.44 $83.42 $87.59 $64.85 $97.28 $102.14 $107.25 $112.61 $104.48 $156.72 $164.56 $172.78 $181.42 $396.31 $594.47 $624.19 $655.40 $688.17 $504.39 $756.59 $794.41 $834.13 $875.84 $756.58 $1,134.87 $1,191.61 $1,251.19 $1,313.75 - - - - - - - - - - 50.0% 5.0% 5.0% 5.0% $72.91 $120.00 $122.40 $124.85 $127.34 64.6% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Mount Elgin Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 129 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $121,655 $126,682 $129,784 $133,588 $137,476 - - - - - 121,655 126,682 129,784 133,588 137,476 104,768 106,863 109,000 111,180 113,404 93,281 102,833 112,563 119,429 126,619 - - - - - 93,281 102,833 112,563 119,429 126,619 $214,936 $229,515 $242,347 $253,017 $264,095 7% 6% 4% 4% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 16,945 381 - - - - - - - - - - - - - $16,945 $381 - - - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution 3 Reserve contribution is split between unfinanced capital repayment/CSAP loan and reserves until unfunded debt has been financed Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Embro Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves3 DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves3 Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 130 Wastewater - Embro Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 34,896 - - - Metered Rate Structure 143,311 179,523 187,944 196,709 51,308 62,823 65,072 67,386 77.6% 74.1% 74.3% 74.5% 22.4% 25.9% 25.7% 25.5% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 715 572 589 607 625 - 191 195 198 202 $715 $763 $784 $806 $828 6.8% 2.7% 2.8% 2.8% 409 572 589 607 625 187 191 195 198 202 $596 $763 $784 $806 $828 28.1% 2.7% 2.8% 2.8% 1,185 1,660 1,709 1,761 1,813 9,833 10,030 10,230 10,435 10,644 $11,018 $11,690 $11,939 $12,196 $12,457 6.1% 2.1% 2.1% 2.1% 4,496 6,295 6,484 6,678 6,878 36,334 37,060 37,801 38,558 39,329 $40,830 $43,355 $44,285 $45,236 $46,207 6.2% 2.1% 2.1% 2.1% 8,584 12,017 12,378 12,749 13,132 139,834 142,630 145,483 148,393 151,360 $148,418 $154,647 $157,861 $161,142 $164,492 4.2% 2.1% 2.1% 2.1% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 131 Wastewater - Embro Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected - $24,152 $75,514 $132,815 $194,322 - 326 1,019 1,793 2,623 41,097 51,417 56,281 59,714 63,309 (16,945) (381) - - - $24,152 $51,362 $57,301 $61,507 $65,933 $24,152 $75,514 $132,815 $194,322 $260,255 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $11,086 - - - - (11,086) - - - - $0 $0 $0 $0 $0 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $2,640,527 $1,799,430 $1,685,513 $1,231,732 $774,518 - (62,500) (62,500) (62,500) (62,500) (41,097) (51,417) (56,281) (59,714) (63,309) (800,000) - (335,000) (335,000) (335,000) $1,799,430 $1,685,513 $1,231,732 $774,518 $313,708 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Closing Balance Closing Balance Unfinanced Capital - Capital Projects Opening Balance CSAP Loan Proceeds Transfers to Unfinanced Capital - Growth Transfers to Unfinanced Capital - Reserves Unfinanced Capital - System Deficit Opening Balance Closing Balance Opening Balance Transfer (to)/from operating for system deficit Interest Allocation Transfer to Reserves - $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 132 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.96 $0.98 $1.00 $1.02 $1.04 $1.24 $1.26 $1.29 $1.32 $1.34 $1.34 $1.37 $1.39 $1.42 $1.45 $1.15 $1.17 $1.20 $1.22 $1.24 2.0% 2.0% 2.0% 2.0% $34.06 $47.68 $49.11 $50.59 $52.11 - - - - - $47.69 $66.77 $68.77 $70.83 $72.96 $61.31 $85.83 $88.41 $91.06 $93.79 $98.78 $138.29 $142.44 $146.71 $151.12 $374.69 $524.57 $540.30 $556.51 $573.21 $476.88 $667.63 $687.66 $708.29 $729.54 $715.32 $1,001.45 $1,031.49 $1,062.44 $1,094.31 - - - - - - - - - - 40.0% 3.0% 3.0% 3.0% $59.55 $120.00 $122.40 $124.85 $127.34 101.5% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Embro Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 133 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $132,950 $137,702 $140,483 $144,017 $147,583 - - - - - 132,950 137,702 140,483 144,017 147,583 98,630 100,603 102,615 104,667 106,760 132,239 105,510 102,042 103,799 105,606 - - - - - 132,239 105,510 102,042 103,799 105,606 $265,189 $243,212 $242,525 $247,816 $253,189 -8% 0% 2% 2% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 32,121 438 - - - - - - - - - - - - - $32,121 $438 - - - Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution 3 Reserve contribution is split between unfinanced debt repayment/CSAP loan and reserves until unfunded debt has been financed Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Wastewater - Innerkip Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves3 DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves3 Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 134 Wastewater - Innerkip Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 43,294 - - - Metered Rate Structure 132,167 160,096 162,548 165,001 67,751 82,429 85,268 88,188 72.1% 66.0% 65.6% 65.2% 27.9% 34.0% 34.4% 34.8% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 695 409 409 409 409 - 191 195 198 202 $695 $599 $603 $607 $611 -13.7% 0.6% 0.6% 0.7% 409 409 409 409 409 187 191 195 198 202 $596 $599 $603 $607 $611 0.6% 0.6% 0.6% 0.7% 1,185 1,185 1,185 1,185 1,185 9,833 10,030 10,230 10,435 10,644 $11,018 $11,215 $11,415 $11,620 $11,829 1.8% 1.8% 1.8% 1.8% 4,496 4,496 4,496 4,496 4,496 36,334 37,060 37,801 38,558 39,329 $40,830 $41,556 $42,297 $43,054 $43,825 1.8% 1.8% 1.8% 1.8% 8,584 8,584 8,584 8,584 8,584 139,834 142,630 145,483 148,393 151,360 $148,418 $151,214 $154,067 $156,977 $159,944 1.9% 1.9% 1.9% 1.9% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 135 Wastewater - Innerkip Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $204,745 $241,508 $297,086 $352,117 $408,770 2,764 3,260 4,011 4,754 5,518 66,120 52,755 51,021 51,900 52,803 (32,121) (438) - - - $36,763 $55,578 $55,032 $56,653 $58,321 $241,508 $297,086 $352,117 $408,770 $467,092 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $2,648,299 $1,782,179 $1,654,424 $1,193,403 $731,503 - (75,000) (75,000) (75,000) (75,000) (66,120) (52,755) (51,021) (51,900) (52,803) (800,000) - (335,000) (335,000) (335,000) $1,782,179 $1,654,424 $1,193,403 $731,503 $268,701 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Closing Balance Unfinanced Capital - Capital Projects Opening Balance CSAP Loan Proceeds Transfers to Unfinanced Capital - Growth Transfers to Unfinanced Capital - Reserves Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $100,000 $200,000 $300,000 $400,000 $500,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 136 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $1.10 $1.12 $1.14 $1.17 $1.19 $1.43 $1.46 $1.49 $1.52 $1.55 $1.54 $1.57 $1.60 $1.63 $1.67 $1.32 $1.35 $1.37 $1.40 $1.43 2.0% 2.0% 2.0% 2.0% $0.96 $0.98 $1.00 $1.02 $1.04 $1.24 $1.26 $1.29 $1.32 $1.34 $1.34 $1.37 $1.39 $1.42 $1.45 $1.15 $1.17 $1.20 $1.22 $1.24 2.0% 2.0% 2.0% 2.0% $34.06 $34.06 $34.06 $34.06 $34.06 - - - - - $47.69 $47.69 $47.69 $47.69 $47.69 $61.31 $61.31 $61.31 $61.31 $61.31 $98.78 $98.78 $98.78 $98.78 $98.78 $374.69 $374.69 $374.69 $374.69 $374.69 $476.88 $476.88 $476.88 $476.88 $476.88 $715.32 $715.32 $715.32 $715.32 $715.32 - - - - - - - - - - 0.0% 0.0% 0.0% 0.0% $57.88 $120.00 $122.40 $124.85 $127.34 107.3% 2.0% 2.0% 2.0% $70.00 $70.00 $71.40 $72.83 $74.28 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month b) County - ICI 0-15 cubic metres/month 46-850 cubic metres/month 851 + cubic metres/month 16-45 cubic metres/month Wastewater - Innerkip Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 137 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $4,808,769 $4,848,706 $4,950,827 $5,096,927 $5,246,705 342,342 333,325 324,754 316,183 307,964 5,151,111 5,182,031 5,275,581 5,413,110 5,554,669 1,691,482 1,725,312 1,759,818 1,795,014 1,830,914 2,624,437 2,575,351 2,689,194 2,727,080 2,766,224 (500,000) (500,000) (500,000) (500,000) (500,000) 2,124,437 2,075,351 2,189,194 2,227,080 2,266,224 $7,275,548 $7,257,382 $7,464,775 $7,640,190 $7,820,893 0% 3% 2% 2% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 5,334,672 4,433,890 3,643,000 3,255,000 1,716,000 - - - - - - - - (50,000) - $5,334,672 $4,433,890 $3,643,000 $3,205,000 $1,716,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Water - Woodstock Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 138 Water - Woodstock Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 19,998 20,465 20,874 21,292 Metered Rate Structure 3,110,488 3,251,391 3,373,190 3,499,544 4,126,895 4,192,918 4,246,125 4,300,058 43.1% 43.8% 44.4% 45.0% 56.9% 56.2% 55.6% 55.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 190 193 197 201 205 138 140 143 146 149 $327 $334 $341 $347 $354 2.0% 2.0% 2.0% 2.0% 603 615 627 640 653 8,297 8,463 8,632 8,805 8,981 $8,900 $9,078 $9,259 $9,445 $9,634 2.0% 2.0% 2.0% 2.0% 2,288 2,334 2,380 2,428 2,477 30,847 31,464 32,093 32,735 33,390 $33,135 $33,798 $34,473 $35,163 $35,867 2.0% 2.0% 2.0% 2.0% 4,368 4,455 4,544 4,635 4,728 119,047 121,428 123,857 126,334 128,861 $123,415 $125,883 $128,401 $130,969 $133,589 2.0% 2.0% 2.0% 2.0% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 139 Water - Woodstock Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $11,802,718 $9,251,820 $7,518,180 $6,665,870 $6,277,939 159,337 124,900 101,495 89,989 84,752 2,624,437 2,575,351 2,689,194 2,727,080 2,766,224 (5,334,672) (4,433,890) (3,643,000) (3,205,000) (1,716,000) $(2,550,898) $(1,733,639) $(852,311) $(387,931) $1,134,976 $9,251,820 $7,518,180 $6,665,870 $6,277,939 $7,412,915 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 140 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $0.81 $0.83 $0.84 $0.86 $0.88 $1.06 $1.08 $1.10 $1.12 $1.15 $1.13 $1.15 $1.18 $1.20 $1.22 $0.98 $1.00 $1.02 $1.04 $1.06 2.0% 2.0% 2.0% 2.0% $15.80 $16.12 $16.44 $16.77 $17.10 $17.34 $17.69 $18.04 $18.40 $18.77 $24.26 $24.75 $25.24 $25.74 $26.26 $31.20 $31.82 $32.46 $33.11 $33.77 $50.26 $51.27 $52.29 $53.34 $54.40 $190.66 $194.47 $198.36 $202.33 $206.38 $242.66 $247.51 $252.46 $257.51 $262.66 $363.98 $371.26 $378.68 $386.26 $393.98 $502.64 $512.69 $522.95 $533.41 $544.07 $693.30 $707.17 $721.31 $735.74 $750.45 2.0% 2.0% 2.0% 2.0% $109.28 $111.47 $113.69 $115.97 $118.29 2.0% 2.0% 2.0% 2.0% $31.36 $31.99 $32.63 $33.28 $33.95 2.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5514-2013 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5514-2013 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month Water - Woodstock Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 141 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $2,454,771 $2,451,309 $2,508,056 $2,581,943 $2,659,114 - - - - 1 2,454,771 2,451,309 2,508,056 2,581,943 2,659,115 814,841 831,138 847,761 864,716 882,010 990,538 977,703 998,583 992,309 986,525 (150,000) (150,000) (150,000) (150,000) (150,000) 840,538 827,703 848,583 842,309 836,525 $3,295,309 $3,279,012 $3,356,639 $3,424,252 $3,495,640 0% 2% 2% 2% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 2,857,633 804,383 488,000 490,000 567,000 - - - - - (135,000) - - - (47,000) $2,722,633 $804,383 $488,000 $490,000 $520,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Water - Tillsonburg Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 142 Water - Tillsonburg Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 36,093 37,357 38,477 39,632 Metered Rate Structure 1,769,181 1,855,848 1,937,306 2,022,335 1,473,738 1,463,434 1,448,469 1,433,673 55.1% 56.4% 57.7% 59.0% 44.9% 43.6% 42.3% 41.0% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 247 254 262 270 278 138 140 143 146 149 $384 $395 $405 $416 $427 2.6% 2.6% 2.6% 2.6% 716 737 759 782 805 8,297 8,463 8,632 8,805 8,981 $9,013 $9,200 $9,391 $9,587 $9,786 2.1% 2.1% 2.1% 2.1% 2,714 2,796 2,880 2,966 3,055 30,847 31,464 32,093 32,735 33,390 $33,561 $34,260 $34,973 $35,701 $36,445 2.1% 2.1% 2.1% 2.1% 5,182 5,337 5,498 5,662 5,832 119,047 121,428 123,857 126,334 128,861 $124,229 $126,765 $129,355 $131,996 $134,693 2.0% 2.0% 2.0% 2.0% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 143 Water - Tillsonburg Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $3,027,568 $1,336,345 $1,527,706 $2,058,912 $2,589,017 40,872 18,041 20,624 27,795 34,952 990,538 977,703 998,583 992,309 986,525 (2,722,633) (804,383) (488,000) (490,000) (520,000) $(1,691,223) $191,361 $531,207 $530,104 $501,476 $1,336,345 $1,527,706 $2,058,912 $2,589,017 $3,090,493 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 144 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $0.81 $0.83 $0.84 $0.86 $0.88 $1.06 $1.08 $1.10 $1.12 $1.15 $1.13 $1.15 $1.18 $1.20 $1.22 $0.98 $1.00 $1.02 $1.04 $1.06 2.0% 2.0% 2.0% 2.0% $20.56 $21.18 $21.81 $22.47 $23.14 - - - - - $28.79 $29.65 $30.54 $31.46 $32.40 $37.01 $38.12 $39.26 $40.44 $41.66 $59.63 $61.42 $63.26 $65.16 $67.11 $226.19 $232.98 $239.96 $247.16 $254.58 $287.88 $296.52 $305.41 $314.57 $324.01 $431.83 $444.78 $458.13 $471.87 $486.03 $596.33 $614.22 $632.65 $651.63 $671.17 $822.52 $847.20 $872.61 $898.79 $925.75 3.0% 3.0% 3.0% 3.0% $100.00 $100.00 $102.00 $104.04 $106.12 0.0% 2.0% 2.0% 2.0% $55.00 $55.00 $56.10 $57.22 $58.37 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month Water - Tillsonburg Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 145 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $1,988,661 $1,968,006 $2,013,681 $2,067,735 $2,124,773 75,936 66,851 65,821 64,789 63,770 2,064,597 2,034,857 2,079,502 2,132,524 2,188,543 686,872 700,609 714,621 728,913 743,491 1,552,991 1,641,696 1,673,914 1,679,451 1,685,268 (100,000) (100,000) (100,000) (100,000) (100,000) 1,452,991 1,541,696 1,573,914 1,579,451 1,585,268 $3,517,588 $3,576,553 $3,653,416 $3,711,975 $3,773,811 2% 2% 2% 2% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 3,358,319 1,666,926 1,357,000 1,423,000 1,391,000 - - - - - - - - - - $3,358,319 $1,666,926 $1,357,000 $1,423,000 $1,391,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Water - Ingersoll Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 146 Water - Ingersoll Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 6,711 6,946 7,154 7,369 Metered Rate Structure 1,806,423 1,896,023 1,972,928 2,052,908 1,763,419 1,750,447 1,731,893 1,713,535 50.7% 52.1% 53.3% 54.6% 49.3% 47.9% 46.7% 45.4% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 335 345 356 366 377 138 140 143 146 149 $473 $486 $499 $512 $526 2.7% 2.7% 2.7% 2.7% 972 1,001 1,031 1,062 1,094 8,297 8,463 8,632 8,805 8,981 $9,269 $9,464 $9,663 $9,867 $10,075 2.1% 2.1% 2.1% 2.1% 3,686 3,797 3,911 4,028 4,149 30,847 31,464 32,093 32,735 33,390 $34,533 $35,261 $36,004 $36,763 $37,539 2.1% 2.1% 2.1% 2.1% 7,037 7,248 7,466 7,690 7,921 119,047 121,428 123,857 126,334 128,861 $126,084 $128,676 $131,323 $134,024 $136,782 2.1% 2.1% 2.1% 2.1% User Rates Annual Charge Consumption as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 147 Water - Ingersoll Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $3,393,752 $1,634,240 $1,631,073 $1,970,007 $2,253,053 45,816 22,062 22,019 26,595 30,416 1,552,991 1,641,696 1,673,914 1,679,451 1,685,268 (3,358,319) (1,666,926) (1,357,000) (1,423,000) (1,391,000) $(1,759,512) $(3,167) $338,934 $283,046 $324,684 $1,634,240 $1,631,073 $1,970,007 $2,253,053 $2,577,737 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 148 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $0.81 $0.83 $0.84 $0.86 $0.88 $1.06 $1.08 $1.10 $1.12 $1.15 $1.13 $1.15 $1.18 $1.20 $1.22 $0.98 $1.00 $1.02 $1.04 $1.06 2.0% 2.0% 2.0% 2.0% $27.93 $28.77 $29.63 $30.52 $31.44 - - - - - $39.10 $40.27 $41.48 $42.73 $44.01 $50.26 $51.77 $53.32 $54.92 $56.57 $80.99 $83.42 $85.92 $88.50 $91.15 $307.18 $316.40 $325.89 $335.66 $345.73 $390.95 $402.68 $414.76 $427.20 $440.02 $586.44 $604.03 $622.15 $640.82 $660.04 $809.84 $834.14 $859.16 $884.93 $911.48 $1,117.01 $1,150.52 $1,185.04 $1,220.59 $1,257.20 3.0% 3.0% 3.0% 3.0% $54.56 $100.00 $102.00 $104.04 $106.12 83.3% 2.0% 2.0% 2.0% $55.00 $55.00 $56.10 $57.22 $58.37 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month Water - Ingersoll Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 149 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $2,671,484 $2,687,281 $2,747,566 $2,823,648 $2,908,056 1,656 1 - - - 2,673,140 2,687,282 2,747,566 2,823,648 2,908,056 894,640 912,533 930,784 949,400 968,388 1,984,266 1,344,256 1,229,097 1,207,744 1,198,770 (100,000) (100,000) (100,000) (100,000) (120,000) 1,884,266 1,244,256 1,129,097 1,107,744 1,078,770 $4,557,406 $3,931,538 $3,876,663 $3,931,392 $3,986,826 -14% -1% 1% 1% 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected 4,123,376 1,702,301 1,100,000 1,200,000 450,000 - - - - - - (75,000) (187,500) (275,000) - $4,123,376 $1,627,301 $912,500 $925,000 $450,000 Capital Expenditures Less: Funding from Other Sources2 Funding from Reserves Less: Debentures Asset Replacement Reserve Contribution Expenditures 2 Sources include CSAP, customer or developer contributions, DC charges Water - Townships Rates 2017 to 2020 Annual Operating Expenditures (net of non-rate revenues) Operating Expenditures1 Net Debt Repayment Capital Replacement Requirements (AMP) Rate Funding Required Contribution to Reserves DC Past Projects 1 Based on 2016 budget; Existing and proposed debenture requirements as related to 2016 capital budget; Net debt repayment includes gross debt repayment less recoveries from resident and related development charges Total Total Gross Capital Expenditures $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 $5,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Rate Funding Requirements Contribution to Reserves Net Debt Repayment Annual Operating Expenditures (net of non-rate revenues) Rate Funding Required 150 Water - Townships Rates 2017 to 2020 2017 Projected1 2018 Projected 2019 Projected 2020 Projected Flat Rate Structure 514,541 - - - Metered Rate Structure 1,895,642 2,209,235 2,239,323 2,269,412 1,515,441 1,661,515 1,686,155 1,711,500 Special Rate Structure $5,913 $5,913 $5,913 $5,913 61.3% 57.0% 57.0% 56.9% 38.5% 42.9% 42.9% 42.9% 0.2% 0.2% 0.2% 0.1% 2016 Budget 2017 Projected1 2018 Projected 2019 Projected 2020 Projected 615 334 334 334 334 - 140 143 146 149 $615 $475 $478 $480 $483 -22.9% 0.6% 0.6% 0.6% 334 334 334 334 334 138 140 143 146 149 $472 $475 $478 $480 $483 0.6% 0.6% 0.6% 0.6% 970 970 970 970 970 8,297 8,463 8,632 8,805 8,981 $9,267 $9,433 $9,602 $9,775 $9,951 1.8% 1.8% 1.8% 1.8% 3,678 3,678 3,678 3,678 3,678 30,847 31,464 32,093 32,735 33,390 $34,525 $35,142 $35,771 $36,413 $37,068 1.8% 1.8% 1.8% 1.8% 7,022 7,022 7,022 7,022 7,022 119,047 121,428 123,857 126,334 128,861 $126,069 $128,450 $130,879 $133,356 $135,883 1.9% 1.9% 1.9% 1.9% User Rates Annual Charge Annual Increase (%) Annual Charge Consumption as % of Total Revenues Special as % of Total Revenues Charge Per Typical Industrial (10000m3/month) Charge Per Typical Industrial (2500m3/month) Charge Per Typical Commercial (618m3/month) Charge Per Typical Metered House (170m3/year) Charge Per Typical Flat to Metered House (170m3/year) Fixed Charge Consumption Charge Total Annual Revenue from Flat Rate Total Annual Fixed Revenue Special Rate Annual Revenue Total Annual Consumption Based Revenue Fixed as % of Total Revenues Fixed Charge Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (2" meter) 12017 Rates are anticipated to take effect March 1, 2017; 2016 are held over until then; Actual charges will vary Consumption Charge Annual Charge Annual Increase (%) Fixed Charge (3" meter) Consumption Charge Annual Increase (%) Fixed Charge (6" meter) Consumption Charge Annual Charge Annual Increase (%) 151 Water - Townships Rates 2017 to 2020 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected $8,101,141 $6,071,396 $5,870,315 $6,266,161 $6,633,498 109,365 81,964 79,249 84,593 89,552 1,984,266 1,344,256 1,229,097 1,207,744 1,198,770 (4,123,376) (1,627,301) (912,500) (925,000) (450,000) $(2,029,745) $(201,081) $395,846 $367,337 $838,322 $6,071,396 $5,870,315 $6,266,161 $6,633,498 $7,471,820 Transfer from Reserves Net Contribution to (from) Reserves Reserve Continuity Schedule Opening Balance Closing Balance Interest Allocation Transfer to Reserves - $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2016 Budget 2017 Projected 2018 Projected 2019 Projected 2020 Projected Reserve Continuity Schedule 152 2016 Rates 2017 Proposed Rates 2018 Proposed Rates 2019 Proposed Rates 2020 Proposed Rates $0.81 $0.83 $0.84 $0.86 $0.88 $1.06 $1.08 $1.10 $1.12 $1.15 $1.13 $1.15 $1.18 $1.20 $1.22 $0.98 $1.00 $1.02 $1.04 $1.06 2.0% 2.0% 2.0% 2.0% $27.86 $27.86 $27.86 $27.86 $27.86 - - - - - $39.01 $39.01 $39.01 $39.01 $39.01 $50.16 $50.16 $50.16 $50.16 $50.16 $80.81 $80.81 $80.81 $80.81 $80.81 $306.50 $306.50 $306.50 $306.50 $306.50 $390.09 $390.09 $390.09 $390.09 $390.09 $585.14 $585.14 $585.14 $585.14 $585.14 - - - - - - - - - - 0.0% 0.0% 0.0% 0.0% $51.29 $100.00 $102.00 $104.04 $106.12 95.0% 2.0% 2.0% 2.0% $55.00 $55.00 $56.10 $57.22 $58.37 0.0% 2.0% 2.0% 2.0% * Special agreements may be in place for large meter sizes 1 Customers who have not had a water meter installed shall have a flat rate charge in accordance with By-Law 5846-2016 (rate increase effective in 2017) 2 As approved by the Director of Public Works; 2016 rate in accordance with By-Law 5846-2016 Special Circumstances Customer2 Increase (%) Increase (%) Increase (%) Metered Structure Less than 1" - ICI 1" Increase (%) 1 1/2" 2) Fixed Charge - Charge per cubic meter 851 + cubic metres/month 16-45 cubic metres/month Water - Townships Rates 2017 to 2020 1) Consumption - Charge per cubic meter 0-15 cubic metres/month a) County 46-850 cubic metres/month Monthly Fee1 Less than 1" 2" 3" 4" 6" 8" Greater than 10" Flat Structure 153 Report Title Hanger 6 – Wilkins Land Lease Agreement Report No. OPS 17-02 Author Vance Czerwinski, CRS, Manager of Public Works Meeting Type Council Meeting Council Date January 9, 2017 Attachments • Hanger 6 – Wilkins Land Lease Agreement RECOMMENDATION THAT Council receive Report OPS 17-02 Hanger 6, Wilkins Land Lease Agreement; AND THAT the Mayor and Clerk, be authorized to execute the Land Lease Agreement with Jeffery Wilkins; AND THAT a By-Law, be brought forward for Council's consideration. SUMMARY On June 28, 1991 a 25 year lease between the Corporation of the Town of Tillsonburg and Mr. Otto Stanet was executed for a parcel of land at the Tillsonburg Airport to facilitate the construction of a 1,600 sq.ft. aircraft hangar. The land lease expired on June 15th 2016. Unfortunately Mr. Stanet passed away before renewing the land lease agreement, but through his Will dated March 11, 2009 bequeathed the hanger to his nephew Mr. Jeffery Wilkins. Mr. Wilkins has recently executed the attached Land Lease Agreement. FUNDING IMPACT/ FUNDING SOURCE The original 1991 land lease established a base rent of $226 per year. At some point during the term of the original 1991 lease the base rent increased to $352 per year equivalent to $0.22 per square foot. The new land lease agreement was calculated at the Council approved rate of $0.29 per square foot to establish a base rent of $464 per year, plus the $100 annual maintenance fee resulting in an overall increase in revenue of $212 per year. Page 1 / 1 154 155 156 157 158 159 160 161 162 163 164 Report Title Kolin Smith Memorial Skatepark & Pumptrack update Report No. RCP 17-01 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date January 9, 2017 Attachments • RECOMMENDATION THAT Report RCP 17-01 – Kolin Smith Memorial Skatepark & Pumptrack be received for information; AND THAT Council approve the addition of a shade sail structure to the facility between the pumptrack and the parking lot; AND THAT the facility be officially named the Kolin Smith Memorial Skatepark & Pumptrack. EXECUTIVE SUMMARY Donor recognition and safety signage is being prepared for the Pumptrack. Council is asked to confirm that the official name of the facility is the Kolin Smith Memorial Skatepark & Pumptrack. Signage at each component will bear Kolin’s name. BACKGROUND The new pumptrack in Tillsonburg has been very well received by users from all over South-western Ontario. On nice days in November, up to 75 users at a time could be observed enjoying the new track. Shade shelters Mr. Smith has proposed an added amenity to the area to provide some shade and seating. The most suitable location for this is near the parking lot. The Memorial Park Revitalization Subcommittee has reviewed and endorsed this plan. Mr. Smith proposes a shade sail system in Town colours and is working with the Kinsmen Club to secure the funds and installation. Signage Recognizing the many donors that contributed to the construction of the pumptrack is very important. The initial concept of engraved concrete signage was found to be cost-prohibitive, so an alternative has been developed. Incorporating the required user safety rules, rider etiquette information and the donor recognition as well as the Town’s new branding, a sign system for the pumptrack and skatepark has been designed. At the pumptrack, vertical 4’x8’ panels will be Page 1 / 3 RCP 17-01 - Kolin Smith Memorial Skatepa 165 placed in a triangle for structural strength and to reduce the visual obstruction. At the skatepark, existing posts will be reused. Locations The sketch below indicates the locations for signage and the shade structure area. Page 2 / 3 RCP 17-01 - Kolin Smith Memorial Skatepa 166 CONSULTATION/COMMUNICATION Terry Smith provided input into the design of the etiquette and donor recognition signage. Frank Cowan Company provided recommendations on the sign content. FINANCIAL IMPACT/FUNDING SOURCE The cost of the signage is part of the pumptrack project budget. The signs will be put in place by Town staff. Mr. Smith is continuing to raise funds to pay for the shade structures and their installation as this amenity is not part of the existing pumptrack project budget. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This action is in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 4 – Culture and Community Page 3 / 3 RCP 17-01 - Kolin Smith Memorial Skatepa 167 Report Title Memorial Park Hardball Diamonds Report No. RCP 17-04 Author Janet McCurdy Meeting Type Council Meeting Council Date January 9, 2016 Attachments • RCP 16-38 – Memorial Park Diamond Relocation • By-Law # 2284, Offer to Purchase and Schedule A RECOMMENDATION THAT Report RCP 17-04 - Memorial Park Hardball Diamonds be received for information; AND THAT Council endorse the recommendations from the Parks & Recreation Advisory Committee with respect to the relocation of a ball diamond in the Memorial Park Revitalization Project (Report RCP 16- 38). EXECUTIVE SUMMARY At its meeting of November 14, 2016, Council passed the following resolution: Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive Report RCP 16-38, Memorial Park Diamond Relocation; AND THAT any endorsement, be deferred pending a supplemental staff report providing additional information as requested by Council This report attempts to provide a history of the provenance (the place of origin or earliest known history of something) and designation of the Memorial Park/Fairground ball diamonds and to quantify future demand for Hard Ball Diamonds. BACKGROUND Over the years, the Memorial Park & Fairgrounds has been home to two hardball diamonds and a softball diamond. Currently, there are two hardball diamonds. Both diamonds are used every summer for tournaments, games and practices by minor ball leagues, senior ball leagues, and the Glendale Gemini varsity ball team. Timelines The Tri-County Agricultural Fair first used the current fairgrounds in 1875. An aerial photograph of the race track area shows that in 1919, there were not yet any formal ball diamonds on the property. Anecdotal comments suggest the first hardball diamond inside the track was established in the 1930’s. Page 1 / 5 RCP 17-04 - Memorial Park Hardball Diamo 168 By the 1950’s, photographs show there were two diamonds: a hardball diamond with dugouts inside the track (Diamond #1) and a softball diamond immediately South of the track. A grandstand was built in the mid-1960’s behind home plate of Diamond #1. In the 1970’s another softball diamond (Diamond #2) was constructed in the North end of the interior of the racetrack. In 1995-1996 Diamond #2 was upgraded to a hardball diamond with a pitcher’s mound, full-size backstop, lighting, dugouts, and more. Tillsonburg Minor Ball, Tillsonburg Old Sox and others raised over $100,000.00 to cover cost of these upgrades at no cost to the Town. In 2011, this diamond was renamed the Sam Lamb Diamond. The Community Parks, Recreation & Cultural Strategic Master Plan in 2011 recommended the Town consider decommissioning one or more of the diamonds and establishing a new purpose-built ball diamond facility elsewhere in Tillsonburg. In 2013, a survey of ball users and user groups determined that the preference was to invest in and improve existing facilities rather than incur the significant cost of building new facilities. In 2014 the softball diamond South of the racetrack was decommissioned and the grandstand was demolished. In 2015, the Memorial Park Conceptual Master Plan was completed. The conceptual layout reflected the ongoing need for two hardball diamonds based on existing and anticipated user demand. The initial concept proposed replacing Diamond #1 with a little-league sized clay infield diamond located between the Kiwanis Diamond and the Sam Lamb Diamond (Diamond #2). From Draft CMP February 2015 Page 2 / 5 RCP 17-04 - Memorial Park Hardball Diamo 169 From CMP Working Layout November 2016 In 2016, the Memorial Park Revitalization Project Subcommittee considered input from user groups, staff and others, and has developed a revised conceptual layout that replaces Diamond #1 with a full-sized clay infield diamond located in the racetrack area but rotated approximately 150° from the current orientation. Ownership & useage agreements In November of 1984 the Town of Tillsonburg purchased lands and improvements from the Tillsonburg Tri-County Agricultural Society for $35,000 as outlined in By-Law # 2284. The proceeds from the sale were utilized to pay off the Agricultural Society’s outstanding debt. The real estate and buildings sold to the Town were: • Parking Lot located at the South Side of Community Arena • Lot 121- The poultry barn and concession • Grandstand • General Office and Administration Buildings • Cattle Barn • Palace • Bleachers • Hydro Transformer at South end of Grandstand There is no reference to the ball diamonds or to other uses or users of the racetrack or fairgrounds area in By-Law 2284, which provides for the Society to have “exclusive use of the facilities” and to be responsible for the maintenance of the buildings. In the early 1990’s, a conflict between the ball user groups and the Agricultural Society flared up. The conflict escalated to the point that the Society filed an injunction against the Town and Recreation Commission. Legal correspondence from the Town’s solicitor at the time indicates that one of the outcomes of the court proceedings was that Diamond #1 was confirmed to not be part of the “facilities” over which the Society was given exclusive use in By-Law 2284. In late 1993 and into 1994 several versions of an Agreement were drafted between the following parties: • the Town of Tillsonburg; • the Tillsonburg Parks, Community Centre and Recreation Commission; • The Tri County Agricultural Society; • Tillsonburg Minor Ball; and • Tillsonburg Senior Ball Teams. Page 3 / 5 RCP 17-04 - Memorial Park Hardball Diamo 170 Despite several revisions and negotiated changes, the Agreement was never concluded nor brought before Town Council for approval; however from meeting minutes it appears that there was a version to which the Society, Commission and ball users were close to agreeing on. One of the outcomes of the conflict was that ball user groups sought and received permission from the Recreation Commission and Town Council to make upgrades to Diamond #2 in the North end of the interior of the race track. Minutes and other documents from that time record that the Agricultural Society agreed to the upgrades with the expectation that Diamond #1 would become a secondary diamond. However this was never confirmed or approved by the Recreation Commission or Council. In 2012, another effort to secure an agreement between the Town, the Society, and the ball user groups was initiated by Town staff. An agreement was drafted but the process fell apart so nothing was ever taken to the user groups or brought to Council for approval. Current practice does not designate any primary or secondary diamond. Typical scheduling reserves the entire area for certain weekends in the summer for tournaments and events, and for a week in August for the annual Fair. Diamond usage levels In 2016, the seasonal contract bookings for Diamond #1 totaled 18.5 hours per week, and 36.5 hours per week for Diamond #2. In addition there was one two-day tournament that used both diamonds. TMBI has indicated that constructing the reconfigured diamond as a full-size clay infield facility would enable the club to pursue hosting up to five additional tournaments in a year. Removing the second hardball diamond or changing it to a little-league size would eliminate that possibility and also put a halt to the annual adult hardball tournaments. TMBI Registration Summary: Division 2012 2013 2014 2015 2016 T-Ball 37 49 48 63 60 Minor Rookie 50 41 40 32 33 Major Rookie 104 94 92 80 97 Mosquito 46 47 53 56 59 PeeWee 40 60 44 41 47 Bantam 9 12 18 33 39 Midget 17 8 3 9 5 Junior 8 12 Total Registered 311 323 298 314 340 Page 4 / 5 RCP 17-04 - Memorial Park Hardball Diamo 171 For 2017, TMBI projects fielding an additional Midget team as well as approximately 10% overall growth in numbers to around 375 players. CONSULTATION/COMMUNICATION • Reviewed all Commission minutes 1991 – 1996 • Consulted with Gibson, Linton, Toth & Bennett Law Firm • Review of By-law No. 2284 FINANCIAL IMPACT/FUNDING SOURCE The 2016 Capital budget included a project to implement the Memorial Park Master Plan including $50,000 of taxation support from the 2016 levy and $50,000 contributed to reserves in 2015. Proceeding with the implementation beyond the design work is contingent on securing grant funding from other levels of government and contributions or contribution commitments from community groups and donors. The 2017 draft budget includes the above, as well as a further $50,000 from the 2017 levy. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This report provides information in alignment with the following Objective of the Community Strategic Plan: • Objective 1 – Excellence in Local Government This report is also relevant with respect to the following recommendations from the 2011 Community Parks, Recreation & Cultural Strategic Master Plan: Memorial Park Fairgrounds 3-19 The Town should consider repurposing and/or relocating the ball diamond from Memorial Park as well as one of the Fairgrounds diamonds. This would allow a greater diversity of events to occur (e.g. at the Fairgrounds) and alleviate vehicular parking pressures associated with the sports fields and the Tillsonburg Community Centre. Major Lit Ball Diamond with Irrigation/Drainage. Capital Cost: $400,000 per field CIIF Grant applied for. Short-Term (2011-2014) 6-15 In consultation with the Tillsonburg Agricultural Society, local baseball and softball organizations, and other community representatives, develop a vision and concept for the Memorial Park/Tillsonburg Fairgrounds in order to provide a functional community gathering place. Any costs associated with improving the site according to the developed vision should be rationalized through business planning and partnership evaluations prior to implementation. Short-Term (2011-2014) Page 5 / 5 RCP 17-04 - Memorial Park Hardball Diamo 172 Report Title Memorial Park Diamond Relocation Report No. RCP 16-38 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date November 14, 2016 Attachments • Memorial Park CMP Working Layout RECOMMENDATION THAT Council receives Report RCP 16-38 – Memorial Park Diamond Relocation for information; AND THAT Council endorse the recommendations from the Parks & Recreation Advisory Committee with respect to the relocation of a ball diamond in the Memorial Park Revitalization Project. EXECUTIVE SUMMARY At the September 12, meeting, Council heard from the Parks and Recreation Advisory Committee which recommended that work be authorized to proceed on the pumptrack, track removal and ball diamond relocation elements of the Revitalization Project. Council authorized the pump track to proceed using gravel from the track, but directed staff to bring further information about the ball diamond relocation. BACKGROUND The original Draft Memorial Park Conceptual Master Plan presented to Council in early 2015 proposed removing the existing full-size, grass infield hardball diamond (Diamond 1) in the South half of the racetrack and replacing it with a little-league size hardball diamond located between the Kiwanis Diamond and the Sam Lamb Diamond. Once that document was released for discussion, Town staff sought input from various user groups on the draft. The feedback from hardball diamond user groups was that the proposed location and size would not meet the needs of current users, would not provide for the anticipated growth in use, and created the potential for hazards due to the small distances between the diamonds. Tillsonburg Minor Ball Inc. (TMBI) and the Old Sox/Red Sox hardball teams both identified the size of diamond required is at minimum, similar to the Sam Lamb diamond with foul line lengths of 300’. If the relocated field is only a little-league size, it will no longer be possible to host the few annual adult hardball tournaments that have been held in Tillsonburg. By building a full-size From Draft CMP February 2015 Page 1 / 3 RCP 16-38 - Memorial Park Diamond Reloca 173 From CMP Working Layout November 2016 diamond with a clay infield instead of a grass infield, adult tournaments will still be possible and the relocated field will be able to be used safely by players of a wider range of ages and it would be possible for TMBI to host additional tournaments and league games. This feedback was incorporated into subsequent draft layouts provided to the Parks & Recreation Advisory Committee and to the Memorial Park Revitalization Project Subcommittee. The Subcommittee identified several “anchor” components to the master plan the locations of which need to be set even though the component might not be built for some time. These are • The location and size of replacement for Diamond 1; • The location of a bandshell/performance square; • The location of an outdoor rink; and • The location of an Agricultural Society building and hard surface for derby-type events. Discussion at the Sub-committee has developed a working layout that accomplishes this and incorporates the feedback from the hardball user groups. The Sub-committee continues to refine the details of the conceptual master plan layout, keeping in mind the general themes set out in the plan document. If Council adopts the recommendation of the Advisory Committee staff will proceed with developing the grading, servicing and drainage plan for the area based on the working layout. These documents are required in order to issue the tender for the work and thereby secure firm costs for implementation. Page 2 / 3 RCP 16-38 - Memorial Park Diamond Reloca 174 CONSULTATION/COMMUNICATION The refinement of the Conceptual Master Plan is an ongoing, consultative process involving the Memorial Park Revitalization Project Subcommittee, the Parks & Recreation Advisory Committee, user groups, Town staff and the consulting team from RKLA. FINANCIAL IMPACT/FUNDING SOURCE The 2016 Capital budget includes a project to implement the Memorial Park Master Plan including $50,000 of taxation support from the 2016 levy and $50,000 contributed to reserves in 2015. Proceeding with the implementation beyond the design work is contingent on securing grant funding from other levels of government and contributions or contribution commitments from community groups and donors. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This project demonstrates action on CSP Strategic Objective #4, Culture & Community. Page 3 / 3 RCP 16-38 - Memorial Park Diamond Reloca 175 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO . 2284 A BY-LAW to authorize an agreement with the Til lsonburg Tri-County Agricultural Society . WHEREAS it is deemed necessary and expedient to enter into an agreement with the Tillsonburg Tri-County Agricultural Society wi th respect to purchase of cert ain lands and improvements , con- diti ons of sal e and terms o f future operations of t he Soci ety as set out in Offer to Purchase hereto attached and marked as Appendix "A" to this by-law. BE I T THEREFOREENACTED by the Counci l of the Corporation of the Town of Tillsonburg as follows: 1 . THAT the Offer of Purchase between the Corporation of the Town of Ti llsonburg and the Tillsonburg Tri-County Agricultural Society attached heret o and marked as Appendix "A '' to this by-l aw be and is hereby approved . 2 . THAT the Mayor and Cl erk are hereby authorized and in- structed to execute the Offer to Purchase attached hereto as Appendix "A" on beha lf of the Cor porati on of the Town of Tillsonburg. 3 . THAT the Offer to Purchase as outli ned in Appendix "A" attached hereto forms part of this by-law. 4 . THAT this by-law shall come into force and take effect upon enactment . READ a FIRST and SECOND TIME this 13t h da y o f Novembe r, 1984. READ a THIRD TIME, PASSED, SI GNED, SEALED and NUMBERED 228 4 1J... • thi s .Ji da y of ;}cde ... ):;....-V , 1984. ~ 0 1-l--,~-~~ . ,~ /te-t• v1£MA_!9R ~~ofv~==d CLEKK 176 ·~• •••·• • l \..Vu jp,.!_.J I UNIII:.U 5 fAiiUNli<Y CO. LIM ITED, L EG•\L FOI1M DEPT. 30 PRODUCTION DRIVE. SCARBOROUGH OFFER TO PURCHASE TO THE TILLSONBURG TRI-COUNTY AGRICULTURAL SOCIETY ~--THE C-ORPORATI ONOF-THETOWN" .. OF T ILLSDNB o RG ---------------------------___ Jf~'--- ------·· --X:M-(as purchaser ) , hereby agree to and with THE TII.I.SONBIJRG TRI-COUNTX. __ _.~_QRICULTUM._L SOCIETY=----- (as vendor ),~---------------~ t.o purchase all and singular the following described property:- 1. Part of Lot 118, Plan 500 (66.7 feet by 200 feet) currently used as a parking lot, located at the south side of the Community Arena and 2. Lot 121, Plan 500 (103 feet by 133.5 feet) located on the southeast corner of t he Community Arena containing the poultry barn and concession both. at the pri~ or sum of ___ 1.1URTY -:.HY.~'J'ROUSAND-----------------:_::-_:_-:-_:-:=.-:=_-=-nouars ($ .. ~~-!..~00_: OO _____ ) payable as follows ____________________ .t:HL ______ __ ______________ Dollars ($ ) ca5b/cbcque to the Agent for the Vendor on tbis date as a deposit to be held by such A~;ent pending completion or other termination of this Agreement and to be credited on account of purcha!e money on closing and the Purcb.ascr agrees to pay the balance due on closing by cash or certified cheque subject to adjustments. The within Offer to Purchase is subject to the terms and conditions as contained on Schedule "A" attached hereto and forming part of this Offer to Purchase. PROVIDED the Title is good and free from encumbrance, except local rates, and except as aforc.s.aid; said Title to be examined b:>- me at my own exper.s~. and I :1m not to call for the production of any Title Deeds or Abstract of Title, Proof or Evidence of Title, or to have furnished :~ny copies thereof, other tb:'ln those in Vendor's possession or under control, The Purchaser accepts the property subject to the restrictions and Covenants that run with the land, The Purchaser to be allowed until closing ~from the date of acccpt.UJce hereof to im•estiga.te the Title at its own e:orpensc, and if within that time the Purchaser shall furnish the Vendor in writing with any valid objection to ti.Je Title which the Vendor shall be unable or unwilling to remove, and which the Purchaser will not waiv~. this Agreement (not withstanding any intervening negotiations) shall be null and void and the deposit money returned by the Vendor to the Purchaser without interest and Vendor or Agent shall not be !i::.ble fo r :my costs or damages. This offer to be accepted by the 9th day of November 19 84 otherwise to be null and void. Sale to be completed on or before the 27th day of No'l..emb~r 1984• on which date vacant pos- session of the sa.id premises is to be given me or I am to accept the .present Tenanocs, if any, and to be entitled to the receipt of the Rents and Profits thereafter. All l>uildinr,.rs and equipment upon the property shall be and remain at the risk of the Vendor until closing. Pending completion of the sale, the Venrlor will hold aiJ Insurance policies and the proceeds thereof in Tru~t for the parties as their interests may appear and in the event of damage to the said premises the Purchaser may either have the proceeds of the Insurance and complete the Purchase, or may CANCEL the A~reernent and have all monies paid thereon returned without Interest. UNEARNED Fire Insurance Premiums, Taxes, Interest, Rentals and all Local Improvements and Water Rates to be apportioned and allowed to date of completion of sale. Deed or Transfer to contain Covenant on part of the Purchaser to pay off any assumed Mortgage, to be executed by Purchaser and prepared at the expense of the Vendor and Mortgage at the expense of the Purchaser. If Vendor is a Trustee. Deed or Tran~fer is to contain Trustee Covenant only. Mortgage is to be on Vendor's usual long form. E.ach party !s to pay the costs for registration and taxes on hi& own documents. 111i~ offer, whcu accq ted, shall with such acceptance constitute a binding contract of purchase and sale, and time shall in all respects be the· essence of this agreement. It i.• agreed that there is no representation, warranty, collateral agreement or condition effecting this a~:recment or . the real property supported hereby, other than as expressed in writing. Any tender of documents or money hcreundc1· may be made upon t he solicitor acting for the party on whom tender is desired and it shall be sufficient that a negotiable certified cheque may be tendered instead of cash. \\'hen ever the singul~tr or mn.acullne arc used in this Offer. t.hcy ehalJ mean anc.l include the plural and feminine if tile context or the part.ies b~reto ao require. THE CORPORATION OF THE TOWN OF TILLSONBURG Da.ted. _______________ -----------------------.... 19 .. ________ _ ---·-----······-·-····----------·---.. -----------·----------------·-----····-· WIT.l'\ESS: --------·-----------···- Clerk !/We hereby accrpt the above ofJcr and its terms, and covenant, promise and agree to and with the !laid above-named Purchaser to duly amy out the same o~ and conditions above mentioned. THE TILLSONBURG TRI-COUNTY AGRICULTURAL Dated .. ______ _/_. Pf~~-~~ ~------19_!L ----~-~~-~-w.~--~~ -' h.~. L ·--------,~t ______ !/o.44----~------------- ~~ v~ndor ~£~R~'171L'{ the said Agent havin;; procured the above Offer, dated the day of 19 , for the purchase of roy property, known as for U1e sum of DoUars ancl to pay to the said agent a commi5-.sion of per cent, on the sale price of said property, and I/We hereby authorizr the .<..1.id :\r.cnt to retain the s.-lld commission or any part thereof out of any deposit paid to him by the Purchaser on account o( the purchase pri•-r. Dat~d -----------___ 19 __ Vendor WTT;-.;ESS: ----·----·-~-------···---Ve-ndor 177 I i I • • ~ !i II ,, I . : !! I :• I ! I I , :l l !! I ;i li , I i :i i: I ,. i li I ;: I I ~ :; i :I i: i ' , I lr !: ;l I :I it i! lt ;i J, il r " " i! .I ,, ~ ,; i• ji ,I ,, II ,, II II :; 'I (i 'I !i \ I , I• " li II i' ~ ,, i! ,, 1: ,, ,, 'I II I, I! I' I !I l! :: '• It I, ' ' ii I' II ti II I il ,I I[ I· I. II ji I! I II ' I I II It ,j I' .I I' I! 11 II •I ,, r, " lr ,, I! •I <I I! ,, i' :, li It I' I, ,, II I' i! . I I' I ,, .I li ll 11 i I II li I II I [I I II ,I I lj II ,, I i I tl I I II II I ,, [i I' :! Page 1 SCHEDULE "A" This is Schedule "A" artd ;'orms part of the Offer to Purchase attached hereto bet,<een The Corporation of the Town of Tillsonburg, as Purchaser and The Tillsonburg Tri-County Agricultural Society, as Vendor. The Parties hereto agree that the following terms and conditions shall form part of the Offer to Purchase and it is hereby agreed that the "Society" hereinafter referred to is The Tillsonburg Tri-County Agricultural Society and the "Town" is The Corporation of the Town of Tillsonburg: 1. The funds from the sale of properties shall be utilized to pay out out- standing indebtedness to a)Canadian Imperial Bank of Commerce $22,790; b) Town of Tillsonburg $8,600; and c) sundry payables $4,610. 2. The Society shall retain ownership of and be responsible for all equipment in the buildings which is used in the normal course of operation of the Society. 3. The Town of Tillsonburg, being the owner of the above lands and buildings shall provide for insurance coverage under their blanket policy. 4. The Society will be permitted to operate within the auspices of the Agricultural Societies Act, as administered by the Agricultural and Hortecultural Societies Branch, Ontario Ministry of Agriculture and Food. The Society would consent to allow a representative of the Town to sit on the Board of Directors of the Society. 5. The Society shall be responsible for all maintenance of the buildings including any major repairs or improvements. Any major repairs or improve- ments are not to be undertaken without the prior approval of the Town. 6. Capital expenditures are not to be undertaken without the prior approval of the Town. Requests for capital improvements should be supported by budgeting details including arrangements for funding by the Society. 7. The Tom1 will assume responsibility for utility payments '"ith the exception of the increased hydro consumption during the annual fair. The Tmm shall also provide property maintenance, i.e., grass cutting and snm< ploughing. 8. The Society receives by this agreement exclusive use of the facilities but this agreement also empowers the Society to continue normal operations which are to include staging of the annual fair , conducting additional events throughout the year and rental of facilities, etc. The Society shall determine rental fees and shall apply such fees as determined appropriate. 9. All funds generated from the normal operation of the Society including rentals shall be retained by the Society for normal operation costs, maintenance and future capital projects. ! I ' ! I! II I I. , . :1 ,, l1 I~ i' :: ' ' ' !:' '• ir ' !i !: ii ,, ,, I' r! p ,, j! !: I) p li d 'I i1 II I! li II II li ,, ,, II " ,, 10. The Society agrees to provide the Town with a copy of their annual financial statements along with the operating budget for each year. audited , 11. The Society acknowledges that any buildings situate on lands and premises nm< owned by the Tm<n are infact legally owned by the Town. The Town agrees to lease the following buildings to the Society at the price of $1.00 per year for the exclusive use of and by the Society as long as the Society remains in its present form or in an altered form acceptable to the Town: a) The grandstand located on the west side of the race track b) The general office and administration building c) The cattle barn d) The palace e) Bleachers ,, li ii !I ,, II " ,, li II ,, I' II ii I' II II II ji ,I , I ~ -,, ~ ~; 1-1 i l t ~ • ' I I ! f ! ! I i l I ' l I ! 178 '\ Page 2 SCHEDULE "A" f) Hydro transformers at south end of grandstand g) Poultry barn h) Concession booth 12. The Town agrees to rent the Community Arena commonly known as the second ice pad during the staging of the annual fair, free of charge for five years if a permanent floor is installed. The same privilege would extend to the Society by the Town for the required parking lots to be determined and the Community Centre Area and the Lions Den for the s even days required in staging the annual fair . 13 . The terms of this agreement shall be in effect only for as long as the Society continues to exist in its present form and continues to stage an annual fair. The Society agrees not to assign or sublet the interest created by this agreement. THE CORPORATION OF THE TO\ffl OF TILLSONBURG ~ MAYOR t/ ~~~ CLERK THE TILLSONBURG TRI-COUNTY AGRICULTURAL SOCIETY ~~~ PRESIDENT"-' Jt~i I !w... ~-PAP~ ,..-~~ SECRETARY 179 Report Title Canada 150 Infrastructure Grant Update Report No. RCP 17-05 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date January 9, 2017 Attachments • Letter from FedDev Southern Ontario RECOMMENDATION THAT Report RCP 17-05 – Canada 150 Infrastructure Grant Update be received for information. EXECUTIVE SUMMARY In June 2016, Council passed a resolution directing staff to apply to the Canada 150 Intake 2 funding program for $128,300 to be focused on the Celebration Plaza at Memorial Park. A letter from FED DEV Southern Ontario was received on Dec 28, 2016 confirming that the grant was successful. This report updates Council on the success of the application. BACKGROUND The Town’s application to the first intake for Canada 150 Community Improvement Program funding for $185,000 towards the Memorial Park Revitalization Project submitted in 2015 was unsuccessful. When applications were invited for a second intake, Council directed that the focus of the second application was to be the Celebration Plaza component of the Revitalization Project. The amount applied for was $128,300 and the project anticipated $150,000 contributed from the Town and $106,700 from other sources. The application was submitted with the following project description: Implement plan for revitalization of Park and Fairground including: • Installation of Celebration Plaza including commemorative plantings, flags, and space for outdoor performances • Upgrades to Trans-Canada Trail and pedestrian connections through site to barrier- free status • Creation of a formal gateway including Confederation Rose Garden • Reconfiguring and improving hardball diamond to make it accessible to all ages • Naturalizing pathway corridors with native species Staff will work with the Memorial Park Revitalization Subcommittee and the consultants from RKLA to finalize the required design work as quickly as possible for Council’s review and approval. CONSULTATION/COMMUNICATION N/A FINANCIAL IMPACT/FUNDING SOURCE Page 1 / 2 RCP 17-05 - Canada 150 Infrastructure Gr 180 The $128,300 in federal grant funding is a portion of the project. The Town’s contribution of $150,000 has been funded in the 2017 draft budget by $50,000 in each of 2015, 2016 and 2017 budget years. Staff anticipates that commitments for the $106,700 community contribution anticipated in the grant application will be forthcoming now that the grant has been secured. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This action is in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 4 – Culture and Community Page 2 / 2 RCP 17-05 - Canada 150 Infrastructure Gr 181 Mr. David Calder Chief Administrative Officer The Corporation of the Town of Tillsonburg 200 Broadway Street, Second Floor Tillsonburg, ON N4G 5A7 Re: Canada 150 Community Infrastructure Program Project Application #810431 - Improvement of Memorial Park and Tillsonburg Fairgrounds Dear Mr. Calder: I am pleased to inform you that the Federal Economic Development Agency for Southern Ontario (FedDev Ontario) has approved your application for project funding under the Canada 150 Community Infrastructure Program (CIP 150). Your CIP 150 project has been approved for a non-repayable contribution of up to $128,300, representing 33% of total eligible project costs for the above-noted project. You will be contacted in the near future to complete the CIP 150 contribution agreement for your project. This agreement will outline the contracting details, claims information, and communication opportunities for your funded project. Also, if you have not already submitted one with your application, a resolution of your Council duly authorizing or endorsing your CIP 150 project must be provided along with the signed contribution agreement. Please ensure that the resolution demonstrates that it has been passed and references FedDev Ontario, the CIP 150 contribution agreement, the CIP 150 project title, and the approved CIP 150 funding amount. Should you have any immediate questions, please feel free to contact FedDev Ontario toll-free at 1-866-593-5505. The FedDev Ontario team is looking forward to working with you on your project. Regards, Frank Lofranco Vice President Business Innovation and Community Development Federal Economic Development Agency for Southern Ontario 182 = ATTENDANCE: Jami Stephenson, Chair Brian Stephenson Josiane DeCloet Aleksandra Webber Virginia Armstrong Irene Hurley Community Members: Virginia Armstrong Irene Hurley Evan VanMoerkerke Paul Weaver Staff: Jessica Mello Patty Phelps Sarah Wade Donna Wilson Regrets Councillor Esseltine Tricia Smith 1. Call to Order The meeting was called to order at 4:35 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Aleksandra Webber By: Josiane DeCloet THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, December 19, 2016, be adopted. Carried The Corporation of the Town of Tillsonburg Canada 150 Committee Monday, December 19, 2016 4:30 p.m. Council Chambers 200 Broadway, 2nd Floor MINUTES 183 Canada 150 Committee Meeting Minutes, December 19, 2016 - 2 - 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of pecuniary interest were declared. 4. Adoption of the Committee Minutes of Previous Meeting Resolution #2 Moved By: Josiane DeCloet Seconded By: Brian Stephenson THAT the Minutes of the Canada 150 Committee meeting of November 21, 2016, and the Joint Canada 150 meeting of December 5, 2016 be approved. Carried 5. Community Leader Introductions & Update The community Leaders introduced themselves and their backgrounds. The committee members introduced themselves to the Community Leaders. The committee agreed that Canada 150 promotional items should be purchased for the Community Leaders. Staff to review items that may be available through the Town Marketing Coordinator. 6. Accessibility Training 7.1 Customer Service & Ontario Human Rights Code All members present received the AODA Customer Service Training. 7. Canada 150 Landing Page & Community Calendar A visual of the landing page was displayed on the screen for the Committee to see. Committee members and community leaders are encouraged to become familiar with the landing page. 8. Canada 150 Marketing 8.1 Community Groups/Organizations/Service Clubs/School Listing Free advertising agencies have been identified and will be provided to the committee by Virginia Armstrong. The list will be divided out to the committee members to contact the various organizations and groups. 184 Canada 150 Committee Meeting Minutes, December 19, 2016 - 3 - McLaughlin’s have been approached to add a Canada 150 component to the grand opening of the Tillson House Bed & Breakfast. Irene Hurley to follow up with them. Any marketing (ie. Posters, website content, advertising, brochures, etc.) for the Town’s Canada 150 events should be sent through the Town’s Marketing Department to ensure compliance with the Town’s branding. Colleen Pepper is the Town’s Marketing Coordinator and will attend the next committee meeting to provide some guidelines and to discuss possible promotional items. Colleen’s email address is cpepper@tillsonburg.ca. 8.2 Committee Representatives – CKOT Radio & Rogers Television CKOT, Brian Donlevy will be coming to meet the Committee Chair and Brian Stephenson on Tuesday December 20, 2016 at 2:00 p.m. The Community Leaders are to meet at 4:00 p.m. with Brian Donlevy also in Council Chambers for a photo and interview. Staff to set the date and time for the Rogers interview and once set will invite the entire committee and the Community Leaders. 9. Other Business 9.1 Tree Canada Funding Program – Deadline February 17, 2017 Beautification Committee – Staff to send information regarding the Tree Canada Funding Program to the chair of the committee for their review. Committee to send out to any organizations that they think may be able to apply to the Canada 150 Tree program. Pot Luck Picnic in the Park every month was a suggestion for Canada 150 events. People in the neighbourhoods would participate at the park near their homes. Brian Stephenson, Jamie Stephenson and Irene Hurley will work together to find an organization who may be interested in taking on this project. There is a Canada 150 Challenge for kids age 8 to 18 to participate in a unique experience. 185 Canada 150 Committee Meeting Minutes, December 19, 2016 - 4 - Anyone approaching the schools to request pictures and stories of those submissions to be provided to the Town through Aleksandra Webber. These items will be included in the Tillsonburg Canada 150 memory box which is being compiled by staff. 10. Next Meeting The next meeting of the Canada 150 Committee will be held on Monday, January 16, 2017 at 4:30 p.m. in Council Chambers. “Happy Holidays!” Staff to ensure the high school students are aware of all meetings. 11. Adjournment Resolution #8 Moved By: Josiane DeCloet Seconded By: Irene Hurley THAT the December 19, 2016 Meeting of the Canada 150 Committee, be adjourned at 5:28 p.m. Carried 186 = ATTENDANCE: Jami Stephenson, Chair Kim Armstrong (Norwich Township) Virginia Armstrong Mariana Carson Tabitha Dalm Josiane DeCloet Loralee Heemskeerk (Norwich Township) Karen Houston (Woodstock Museum) Irene Hurley Councillor Marie Keasey (Zorra Township) Meredith Maywood (Tourism Oxford) Patty Phelps Lisa VanderWallen (Township of SWOX) Sarah Wade Bonnie Ward (Town of Ingersoll) Aleksandra Webber 1. Welcome & Introductions 2. Canada 150 – Joint Calendar Discussion took place regarding the development of a joint Canada 150 Community Calendar for Oxford County. Meredith Maywood indicated that Tourism Oxford could host the site. Community groups and municipalities will be able to submit their Canada 150 events to the calendar. The webpage could be linked to each municipal website. Tourism Oxford offered to feature Canada 150 event themes on their blog. The Corporation of the Town of Tillsonburg Canada 150 Joint Committee Meeting Monday, December 5, 2016 4:30 p.m. Committee Meeting Room 200 Broadway, 2nd Floor MINUTES 187 Canada 150 Committee Meeting Minutes, December 5, 2016 - 2 - Tourism Oxford to provide contact details and content requirements for event submissions at a following meeting. Discussion took place in regards to forming a Joint Canada 150 group with representation from each Canada 150 committee to allow for further discussion on community events and marketing partnership opportunities. The meeting of the Joint Canada 150 group will be held at the Town Hall in Ingersoll on Tuesday, January 17, 2017 at 5:00 p.m. 3. Passport Program The group discussed the possible development of a joint passport program. Significant resources would be required to operate the program (i.e. Staffing required to register participants and stamp passports at each location, etc.). A recommendation was made to consider self-serve kiosks with ballots at each location. Zorra Township is looking at a passport program with 4-5 sites/events. Tourism Oxford has ballot boxes that could be used. Explore the Bruce utilized self-serve kiosks as part of their passport program and participants stamped their own passports. Discussion also took place regarding an Oxford-wide scavenger hunt similar to the Tillsonburg BIA Christmas Crawl. Individuals could register, visit the various sites and submit their ballots at a central location. This type of activity requires less staffing. SWOX Township is looking at hosting a scavenger hunt of historical sites. Opportunity was provided for participants to share information about the various events being planned in their community in commemoration of Canada 150. Ingersoll will be hosting a Canada Day event. Norwich is planning events for the Canada Day weekend. SWOX Township has three events being planned. Tillsonburg will be hosting (3) events and encouraging local groups/schools to plan Canada 150 themed events/activities throughout the year. Various community groups are planning Canada 150 events throughout Zorra Township. 4. Canada 150 Community Leaders The Town of Tillsonburg, Norwich Township and the City of Woodstock will be nominating Canada 150 Community Leaders to represent their communities during the Canada 150 celebrations. 188 Canada 150 Committee Meeting Minutes, December 5, 2016 - 3 - 5. Canada 150 Merchandise Discussion took place regarding Canada 150 branded merchandise and possible joint purchasing opportunities. Ingersoll will be purchasing buttons and t-shirts for volunteers for Canada Day. Tillsonburg staff to investigate the possibility of a combined merchandise order. 6. Adjournment The meeting was adjourned at 5:15 p.m. 189 The Corporation of the Town Of Tillsonburg Cultural Advisory Committee December 7th, 2016 Time: 5:00 pm Annex Meeting Room 200 Broadway St. Tillsonburg ON Minutes ATTENDANCE Deb Beard, Patricia Phelps, Jami Stephenson, Heather Benton, Vern Fleming, Terry Fleming, Brian Stephenson MEMBERS ABSENT/REGRETS Josianne De Cloet , Erin Getty 1.Call to Order The meeting was called to order at 5 :03 pm 2.Adoption of Agenda moved by : Heather Benton and seconded by : Brian Stephenson Resolution #_1 THAT the Agenda as prepared for the Cultural Advisory Committee meeting of Wednesday December 7th , be adopted as amended. Amendment -- addition under general business: 6.3 Family Day Application 3.Disclosures of Pecuniary Interest and the General Nature Thereof : Deb Beard and Heather Benton in regard to funding application from the Station Arts Centre. 4.Adoption of Minutes of Previous Meeting moved by : Vern Fleming seconded by: Terry Fleming Resolution #_2 190 Cultural Advisory Committee Meeting Minutes Wednesday, December 7,2016 THAT the Minutes of the Cultural Advisory Committee Meeting of November 2nd, 2016 be approved. 5.Delegations and Presentations- none 6.General Business & Reports 1.Correspondence 2.Just A Girls Indulgence Application Revised. Moved by: Brian Stephenson Seconded by :Terry Fleming Resolution #3 THAT the Cultural Advisory Committee grant the requested amount to the Just A Girls Indulgence group. 3. Family Day Application Moved by: Jami Stephenson Seconded by: Heather Benton Resolution #4 THAT the Cutural Advisory Committee grant the funding for the Family Day Committee as amended . 1)The Cultural Advisory Committee subsitute the insurance payment for the sponsorship of the Carnival Zone. As approved by Family Day Committee Member Rick Cox. 7.Other Business 1.Round Table 2.The Cultural Advisory Committee Chair attended a budget meeting to request $10,000 .00 to be placed in the 2017 municipal budget for use ,under the granting guidelines by the Tillsonburg Cultural Advisory Committee. 8.Closed Session 9.Next Meeting The next meeting of the Cultural advisory Committee will be on Wednesday February 1st, 2016 191 Cultural Advisory Committee Meeting Minutes Wednesday, December 7,2016 10. Adjournment moved by :Terry Fleming Seconded by :Heather Benton Resolution # 5 THAT the Cultural Advisory Committee Meeting of december 7th ,2016 be adjourned at 6:05 pm 192 = ATTENDANCE Deb Gilvesy, Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes (Departed 8:55 AM), Kirby Heckford (Arrived 7:46, Departed 9:10 AM), Mayor Stephen Molnar (Departed 8 AM), Ashton Nembhard, Steve Spanjers, Randy Thornton, (Departed 8:55 AM) Staff Present: David Calder, Cephas Panschow, Geno Vanhaelewyn (Departed 9 AM) MEMBERS ABSENT/REGRETS Andrew Burns, Mel Getty, Cedric Tomico, John Veldman 1. Call to Order The meeting was called to order at 7:35 AM. 2. Adoption of Agenda Moved By: R. Thornton Seconded By: S. Spanjers Proposed Resolution # 1 THAT the Agenda as prepared for the Development Committee meeting of October 18, 2016 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of September 13, 2016 Moved By: S. Molnar Seconded By: R. Thornton Proposed Resolution # 2 THAT the Minutes of the Development Committee Meeting of September 13, 2016 be approved. Carried The Corporation of the Town of Tillsonburg Development Committee October 18, 2016 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES 193 Development Committee Meeting Minutes (October 18, 2016) - 2 - 5. Delegations and Presentations 5.1. Building Department Q3 Report Chief Building Official provided an overview of the year to date activity, which has been strong across all sectors except Institutional. 82 single family units have been constructed year to date, which is above average. Numbers will be higher at year end as there are still significant projects in the approval stages. Expect that activity in 2017 will be similar with slight downward pressure. 6. Information Items 6.1. Community Strategic Plan – Staff are working on an update report to Council for Q4/Q1 2017. Local government week celebration is taking place today with hundreds of students expected at the Community Centre where Town departments will be providing an overview of responsibilities. 6.2. Post-Secondary Education – No update 6.3. Tillsonburg Hydro Inc 6.4. Town Hall Task Force The Task Force is working on moving the project and information over to the Town so that the project can go through a more formal process. A report to Council is being worked on. 7. General Business & Reports 7.1. Economic Development Q3 Report In general, corporate visits, client visits and new businesses are tracking close to or above 2016 targets. Lead files being open/closed and website activity (main business page) are below 2016 targets. This is for a number of reasons including an increase in some of the targets, Q1 focus on Town rebranding and also a lag between shows attended in the spring and lead processing. These tend to improve in the latter half of the year. Why did the high school career fair not proceed? Event was held in 2015, but partners did not pursue in 2016. Suggestion that this was important and to consider looking into Norwich Career Fair, which has a good profile and attendance. Is there an opportunity to re-envision a new event and include partners like the Chamber of Commerce, Excellence in Manufacturing Consortium, Career Class at the High School? Development Commissioner to investigate and bring back information. 7.2. Highway 3 Business Park – Signage Staff reviewed various options for new signage. In general, a larger sign should be considered including 12 feet wide by eight feet high. Ensure that text size meets standards for signage in 194 Development Committee Meeting Minutes (October 18, 2016) - 3 - this location. Consider adding in specific website URL that links to more information. Committee favoured showing a lotting plan on the sign with text indicating that it was industrial land/lots for sale instead of marketing campaigns. Staff will circulate committee on revised options. 7.3. Inactive Subdivisions Staff reviewed the Subdivision Control Map with the Committee and it was identified that there were only a few subdivisions with a significant portion of unbuilt lots. However, the market appears to be strong at this point so the committee took no further action other than to reconsider in 6 months. The issue of water allocation appears to be resolved at this point. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce Chamber has made the decision to move their Annual General Meeting closer to their year end so the next one will be scheduled for January. They have received a request from the Accessibility Committee to consider having an Accessibility Award at their Business Awards Gala. Asked if this is something this Committee would like to sponsor, but decision was made not to do so. 8.2. Downtown Business Improvement Association No update. 8.3. Tillsonburg District Real Estate Board Development Commissioner reviewed the information received. Both residential and other units sold have been very strong. The 66 residential units sold is 52% higher than last year and compares very well to the 118 units sold in the Woodstock-Ingersoll Real Estate Board (Tillsonburg has 24% of the population, but 36% of the sales). Average price year to date is up 7% to $247,797 and monthly price is up 12% to $258,830. 17.8 acres on Potters Road has been sold. 8.4. Physician Recruitment The hospital has attracted three new specialists, but still a need for General Practitioners. 9. Correspondence - None 10. Other Business 10.1. Roundtable • Development Commissioner advised that an offer had been received for the 8 Hardy Ave property and will be reviewed by Council at their next meeting. 195 Development Committee Meeting Minutes (October 18, 2016) - 4 - • Development Commissioner reviewed potential temporary recreational use on industrial land with the committee and feedback was to ensure that the Town was adequately protected in terms of liability, proper property control (gate) is in place and future flexibility maintained. This will need to be addressed in an agreement if the transaction proceeds. Bring back further info if proceeds. 11. Closed Session 12. Next Meeting The next meeting of the Development Committee will be on Tuesday, November 8, 2016. 13. Adjournment Moved By: R. Thornton Seconded By: Proposed Resolution 4 THAT the Development Committee Meeting of October 18, 2016 be adjourned at 9:15 AM. 196 = ATTENDANCE: Bob Marsden, Chair, Councillor Penny Esseltine, Charlie Baldwin, Paul DeCloet, Christine Nagy, Janet Wilkinson, Sue Saelens, Paul Wareing Regrets: Ken Butcher, Marian Smith, Maurice Verhoeve STAFF: Corey Hill, Manager of Recreation & Facilities Tricia Smith, Deputy Clerk 1.Call to Order The meeting was called to order at 9:01 a.m. 2.Adoption of Agenda Moved By: Councillor Esseltine Seconded By: Christine Nagy Resolution #1: THAT the Agenda as prepared for the Committee meeting of December 1, 2016 be adopted as amended. Carried 3.Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4.Adoption of Minutes of Previous Meeting Moved By: Councillor Esseltine Seconded By: Paul DeCloet Resolution #2: THAT the Minutes for the November 3, 2016 meeting be approved, as amended. Carried The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE December 1, 2016 9:00 a.m. Annex Meeting Room 200 Broadway, 2nd Floor MINUTES 197 Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 2 - 5.Delegations and Presentations 6.General Business & Reports 6.1. Report from Beautification Working Group A presentation and budgetary request will be made by the Heritage, Beautification & Cemetery Advisory Committee to Council on December 1, 2016. A request was made to also include Recommendation #1 from the Beautification Working Group Multi-Year Plan presentation which states: “That Tillsonburg Parks and Facilities head up beautification efforts in the Town of Tillsonburg including design, planting, watering and maintenance of gateway gardens, gardens at municipal buildings, park entrances and trail heads as well as maintenance and watering of street urns. The dollars currently used to contract out beautification efforts could be re-directed to appropriate staffing and equipment”. 7. Correspondence 7.1. Community Heritage Ontario – Annual Membership Application Renewal Resolution #3 Moved By: Sue Saelens Seconded By: Christine Nagy THAT the Heritage, Beautification & Cemetery Advisory Committee recommends that staff submit the 2017 Membership Renewal on behalf of the committee to Community Heritage Ontario. Carried 8.Other Business 8.1 Scattering Gardens Discussion took place regarding the incorporation of a scattering garden in the Tillsonburg Cemetery. Staff to provide a copy of the Cemetery Master Plan to the committee at the January, 2017 meeting for review. Paul Wareing has offered to make arrangements for a tour in the spring for the committee of a municipal cemetery in Kitchener which features a scattering garden. Staff have submitted a report regarding costing for exterior repairs to the Joy Mausoleum to be included with the 2017 capital list. 198 Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 3 - 8.2 Sandwich Boards Costing for sandwich boards for the cemetery entrances is being considered for the 2017 budget. Local Funeral Directors have requested that lead-ins continue to be provided in the Tillsonburg cemetery. 8.3 Update on Columbaria The two urns that were previously unable to fit into the new columbaria were successfully re-interred. The first urn was physically altered with the consent of the family and the second urn was replaced with a smaller version. The granite slab from the former columbaria has been set aside for future projects. 8.4 Rolph Street Public School Staff identified that further information regarding any proposed redesign of the heritage designated Rolph Street Public School property would be provided during the Site Plan application process. Moved By: Sue Saelens Seconded By: Christine Nagy Resolution #4 THAT the Heritage, Beautification & Cemetery Advisory Committee recommends to staff that the committee be part of the review of site plan applications from a heritage designation standpoint and be involved in the consultation process. Carried 8.5 21 Bidwell Street A letter of interest regarding the possible designation of 21 Bidwell Street (formerly known as the Millman Home) was sent to the current owner on behalf of the committee. The previous owner of the property, Don Millman has indicated that he would like to present information to the committee at a future meeting. 199 Heritage, Beautification & Cemetery Committee, Minutes – December 1, 2016 - 4 - 8.5 Beautification Working Group Minutes Moved By: Christine Nagy Seconded By: Sue Saelens Resolution #5 THAT the Minutes of the Meetings of the Beautification Working Group for May 9, 2016, July 6, 2016, July 27, 2016, and September 14, 2016, be received as information. Carried 9. Next Meeting – January 5, 2017 at 9:00 a.m. in the Annex Meeting Room. 10. Adjournment Moved By: Paul DeCloet Seconded By: Sue Saelens Resolution #6 THAT the December 1, 2016 meeting of the Heritage, Beautification & Cemetery Advisory Committee be adjourned at 9:45 a.m. Carried 200 Town of Tillsonburg Beautification Working Group Report from the meeting of May 9, 2016 1. Attending Christine Nagy, Matt Fenn, Corey Hill, Paul DeCloet, Sue Saelens, Penny Esseltine, John Kirkland Regrets/Absent: Wendy Cameron Resignation from Committee: Marian Smith Chair Christine Nagy called the meeting to order at 9:00 a.m. 2. Demonstration Urns Matt has ordered eight black urns at his cost of about $220 each. He is anticipating a June 1 placement of the urns on Broadway with plantings being done on location because of the final weight of the urn once fully planted. The urns are 30” high by 36” in diameter. Four urns will be placed on the corners at Broadway and Ridout Streets, a donation from Tillsonburg Garden Gate (per Matt Fenn) as well as four at the Broadway and Brock Street intersection corners pending funding from the Knights of Columbus (confirmed May 10, 2016 per Brian Stephenson). It is anticipated that the watering and maintenance of the urns will be contracted out by the B.I.A. The B.I.A. currently contracts a company to water the hanging baskets on Broadway and John will investigate to see what the additional cost would be for them to water and fertilize the urns. The hanging baskets are a B.I.A. project with support ($1000) from the Tillsonburg Horticultural Society. 3. Oxford Street and Broadway Parkette The existing parkette at Oxford and Broadway Streets was a town project to support the south end of Broadway. The original funding for this project came from the proceeds of the sale of land to Kelsey’s at the north end of downtown Broadway. The project was overseen by the South End Task Force. John recalls that the original plan was for an aerating waterfall but in the end plans were changed from an aerating waterfall to a bubbling rock. Corey says that keeping the water and the rock from turning green is an ongoing problem. There was some discussion about the rock being changed to a fountain or perhaps a gazebo. The rock could be reused in a different area. Suggestions from Fanshawe students included more trees to create a canopy. Currently there are under-story ornamental pear trees which are pretty when in spring bloom but are not large enough to create a canopy. Walkways directed toward the downtown shops, lighting, planter boxes, and seating areas for parkette visitors to relax are also recommended. The B.I.A. heritage style benches and garbage receptacles will be in place in the parkette soon. The committee has some illustrations from Fanshawe students with different design concepts as well as recommendations form the Central Area Design Study. 201 Paul suggests that if we are to choose one kind of tree for the area he would recommend the Sycamore. Sue provided a list of potential trees for the downtown area from her research of recommended species for planting between curbs and store fronts, as a resource for the committee. Corey and Matt will make enquiries through their contacts about potential landscape design plans with associated costs for this project. Recommendation: Moved by Sue, seconded by Matt, that for 2017 the committee work toward developing proposals for an improved Broadway and Oxford Parkette including a fountain or gazebo feature and large tree canopy as well as plans for the Rotary Clock Tower Amenity Area. Carried 4. Rotary Clock Tower Parkette Corey brought forward information about the extent of town-owned land in the vicinity of the Rotary Clock Tower. Plans show that the town owns land west of the Clock Tower Parkette through to Bidwell Street and it currently serves as a parking lot. Taking in some of this parking space to enlarge the existing Rotary Clock Tower amenity area would have significant advantages for area residents, shoppers, and visitors. This would fit with the Central Area Design Study recommendations and we have design concepts from Fanshawe students for that area as well. Plans for this area could include increased tree canopy, seating, walkways and lighting or lighted pavers, and it could serve as a public square. 5. Grant Applications Christine is monitoring potential funding for beautification projects including grant application processes and time requirements. 6. Other Business • Street art and pianos on the street (the BIA has a collection of these) are potential considerations for development. • Street and Sidewalk lighting as well as Tree Infrastructure and Storm Water Management were not discussed at this meeting and will be held over until Director of Operations Kevin DeLeebeck is available to attend a meeting to share municipal planning information about these topics. 7. Date of Next Meeting At the call of the Chair. Chair: Christine Nagy Recorder: Penny Esseltine 05/016/16 202 Town of Tillsonburg Beautification Working Group Report from the meeting of July 6, 2016 1. Attending Christine Nagy, Matt Fenn, Corey Hill , Penny Esseltine, John Kirkland Regrets/Absent: Wendy Cameron, Paul DeCloet, Sue Saelens Chair Christine Nagy called the meeting to order at 9:00 a.m. 2. Presentations Christine reported that she and Penny had made a presentation to the Development Committee at the request of BIA Chair Cedric Tomico. The presentation included a review of the Fanshawe College Tillsonburg Beautification Project as well as current activity and plans going forward for the Beautification Working Group. It was recommended that the group make a presentation to council in advance of town budget considerations. All approaches/presentations to council will be directed and approved through the Heritage, Beautification and Cemetery Committee. Christine to coordinate. 3. Broadway Beautification Assessment Matt says the urns are growing nicely. There’s appears to be some staining on the sidewalk/ pavers on which they are placed and Matt says that may be a result of salts and/or fertilizer. As well there is gravel in the bottom of the pots and perhaps this needs to be rinsed before being used. The Committee has received $2000 from the Knights of Columbus to sponsor the four urns placed at the Broadway and Brock Street intersection. As well the Tillsonburg Horticultural Society has contributed $1000 to the hanging baskets. John reported that an additional $25 per week is required for watering the urns. It was suggested that some of these additional dollars could come from the donated funds. Corey reported that at Turtlefest three of the urns had been tipped. There was no damage reported to the urns and Parks staff uprighted them. With that exception, vandalism of the urns has not been evident. There was some concern for the levelling of the urns at intersections. Corey reports that the town will be levelling grates and cobblestones in the downtown area and attending to the tree guards as well. Regarding the hanging baskets, John will investigate obtaining different brackets for the baskets on the hydro poles so that the baskets can be lowered to a more visible height and placed on the inside sidewalk side so that they are more visible to pedestrians rather than vehicular traffic. John will ask Virginia to count the optimal number of baskets that could be positioned on Broadway. Christine suggests focusing our efforts on street-level urn plantings and foregoing the baskets because of their limited visibility and the cost of watering these. Potentially we could 203 increase the number of urns so that they are placed at all intersections from Bridge Street to Oxford Street in 2017. In 2018 we could look to add a second medium-sized urn in all locations and in 2019 we could add a smaller one. These would be bolted together so that tipping them would be difficult. Matt will investigate the cost of both round and square urns in three different sizes. An order placed in February would be delivered in mid-May. The committee discussed offering small urns to storeowners to be placed in front of their businesses and whether or not theft could be a problem. John will investigate brackets or posts that could help to prevent this. There has been a suggestion/request from the town asking for another urn to be placed on Broadway outside the Library and Scotiabank where the brick is uneven This would help to guide people away from this area. Matt and Corey to coordinate. Funding from donations. Because 2016 is Canada’s 150th, Broadway Beautification will focus on red and white colours. Coordination of beautification efforts for Canada 150 is critical, including budgeting. 4. Amenity Spaces Corey has acquired a cost estimate from Ron Koudys Landscape Architects for preparing conceptual design options and a cost estimate for construction for the Southend Parkette amenity space. The cost estimate for services is based on an hourly rate to a maximum of $8000. Being that the committee has already secured some design concepts from Fanshawe College and is looking to secure drawings that would primarily include trees and a fountain or gazebo it was suggested that perhaps this could be done in a smaller, less costly way. Corey explains that the pump in the existing bubbling rock has been vandalized for three years in a row and has needed replacement/repair several times. Matt will talk with two or three landscape design professionals that he has worked with through the garden centre to determine if there would be another way to secure the conceptual drawings we are after. Matt and Corey will meet with these individuals on site. Potentially the redesign and rebuild of this parkette could be done in recognition of Canada’s 150th. 5. Town Wide Beautification Some other areas that the committee needs to consider in our town-wide beautification efforts are gateways, parks, and trail entrances, as well as Simcoe Street. Again, with Canada 150, beautification of gateways to the town should be a priority. Penny will inquire about whether or not gateway signage including the town’s new branding logo will be included among budget requests for 2017 because this would impact decisions and plans regarding gateway beautification. 6. Donor Recognition Penny has started to investigate potential ways to recognize donors for their contributions to the beautification efforts. With regard to the urns on Broadway the committee agreed that a plant stake/pick with the Tillsonburg logo as well as wording such as what follows … support for this beautification project generously provided by the Knights of Columbus We All Win … for each donor would be fine. To date the donors are Knights of Columbus ($2000), Tillsonburg Garden Gate (Design, Plantings, and Support), and the Tillsonburg Horticultural Society ($1000). Committee members suggested names of companies who may be able to 204 produce these for us. Penny will follow up. 7. Other Business • Christine has arranged with Chris Abbott of the Tillsonburg News for a story and photo about the Beautification efforts to be published in next Wednesday’s newspaper. 8. Date of Next Meeting Wednesday, July 27, 9:00 a.m. Lion’s Den, Tillsonburg Community Centre Chair: Christine Nagy Recorder: Penny Esseltine 07/13/16 205 Town of Tillsonburg Beautification Working Group Report from the meeting of July 27, 2016 1. Attending Christine Nagy, Matt Fenn, Corey Hill , Penny Esseltine, John Kirkland Regrets/Absent: Wendy Cameron, Paul DeCloet, Sue Saelens Chair Christine Nagy called the meeting to order at 9:00 a.m. 2. Broadway Beautification Continuing Assessment Response to the urns on Broadway at the intersections of Broadway and Ridout Streets and Broadway and Brock Streets has continued to be excellent. Plants in the planters have continued to grow and thrive. • Christine to take canna lily to Matt to replace the one in the container in front of the Bulk Barn. • Matt to revisit the placement of a planter in front of Scotiabank at the Library. • Matt says 2017 prices for containers will be available at the end of September/early October when buying shows with major distributors are held. • Christine asked for ball park prices on a sequence of sizes including large (what we have this year) medium, and small in both round and square shapes. In 2017 we anticipate purchasing 22 large containers. In 2018 our plan would be to purchase 22 medium sized containers and in 2019, 22 small sized containers. Christine has marked places for 22 planters on Broadway at intersections between London Street and Bridge Street. All intersections would have planters at four corners with the exception of Washington Grand Ave where only two will be placed. • A very rough estimate of cost for 22 large-size containers planted would be $8,000 (22 X $350) • It is anticipated as well that we could provide a smaller container, planted and delivered with fertilizer, a watering can and watering instructions for individual store/business owners at about $100. 3. Hanging Baskets Discussion relating to the hanging baskets on Broadway included the following points: • John reports that hardware is available that would allow us to move the brackets lower on the poles so that they could hang down from the same height as street signs. • Currently between Venison and London Streets there are 49 brackets available and in 2017 27 have had baskets planted and hanging on them. The cost of a basic arm for hanging the baskets is $150. 4. Banners New banners to hang from the light posts would cost about $110.00 for a 28” X 72” banner which attaches to a fixed arm at the top and a wiggly arm at the bottom. There was some discussion about the condition of the existing banners. 206 5. BIA Watering • Of the $5000 budget for watering downtown Virginia Armstrong reports that in June the cost was $1400, July $1921, August $1921 with September to be determined. There has been an extra $25 charged each month for each of the large urns. • It was suggested that we ask Nature’s Choice to continue watering through September on an every other day basis. The cost for this would be approximately $1400. These dollars will come from the accumulated donations in the Tillsonburg Beautification Account. • At the end of September everything will come down. • In continuing discussions about the cost of watering John reports that the BIA puts this out to tender each year and selects the best proposal. • Municipal support in terms of dollars or labour for watering efforts would benefit the entire town. • The plan to continue downtown beautification efforts on a multi-season basis would result in watering requirements throughout the year. 6. Amenity Spaces Matt has spoken with a few local landscape firms (Courtland Gardens, Shackleton Landscape) about the Oxford Street and Broadway parkette asking for a cost for the design work. The committee has agreed to ask for a proposal which includes an idea (drawing) and pricing. John suggests Oxford Property Management may be interested in this project as well. It would be the intent of the committee to choose one of these proposals. 7. Gateway Plans There was some discussion about beautification in the area of gateway signs. Penny has talked with Colleen Pepper who says that changes to the frames of gateway signs will not be included in the 2017 budget. There may be a swap out of the plastic sign itself to include the new branding logo but the frame and positioning will stay the same. With regard to plantings there may be a requirement for maintenance and watering depending on the selection of plant material, especially during the establishing period. Penny volunteered to take photographs of the existing town signs on Broadway, Highway 3, Simcoe Street, and John Pound Road to aid in planning for beautification in these areas. 8. Donor Recognition Stakes Penny has ordered plant stakes to recognize financial contributions to the beautification project for Tillsonburg Garden Gate, the Knights of Columbus and the Tillsonburg Horticultural Society from Cutting Edge Signs. The estimated time for completion is one week. 9. Canada 150 John has secured the services or an artist/consultant to prepare a drawing that will show a long view of the Broadway streetscape complete with urns (clustered in groups of three), planters in front of stores, banners, and hanging baskets facing the road as well 207 as trees and a gazebo in the amenity space at Oxford and Broadway Streets for 2017 and Canada’s 150th. This will be of benefit when presenting proposals to potential donors to support beautification efforts. The cost for the drawing is expected to be $250 plus HST. These funds will come from the Tillsonburg Beautification account under the auspices of the Tillsonburg Horticultural Society. 10. Other Business Christine suggests that in the absence of Wendy Cameron (who is unable to continue for health reasons) it would be beneficial to have an additional representative from the B.I.A. appointed to this committee. John will follow-up on this. 11. Date of Next Meeting Wednesday, September 14, 9:00 a.m. Marwood Lounge, Tillsonburg Community Centre Chair: Christine Nagy Recorder: Penny Esseltine 08/04/16 208 Town of Tillsonburg Beautification Working Group Report from the meeting of September 14, 2016 1. Attending Christine Nagy, Matt Fenn, Corey Hill , Penny Esseltine, John Kirkland, Sue Saelens Regrets/Absent: Wendy Cameron, Paul DeCloet Chair Christine Nagy called the meeting to order at 9:00 a.m. 2. Broadway Beautification Continuing Assessment Response to the urns on Broadway at the intersections of Broadway and Ridout Streets and Broadway and Brock Streets has continued to be excellent. Plants in the planters have continued to thrive. The B.I.A. as well has received positive feedback about the urns. The urns will continue to be watered until the end of September. Matt will remove them from Broadway and store the urns for the wintertime. 3. Broadway Beautification Plans Going Forward John circulated an illustration of downtown Tillsonburg proposed streetscape for Canada 150 in 2017. The illustration includes hanging baskets, planted urns, and banners. Both the Beautification Working Group as well as the B.I.A. are looking to request budget amounts to be included in the town’s 2017 budget that would support the 2017 program. Christine and Matt have worked to develop and Beautification Working Document for the downtown area as well as gateway gardens for 2017 and beyond that includes both a one year and a three year plan with projected costs. Costs in year one can range from $7,700 to $18,740 and maintenance and watering costs would be extra. John reports that the B.I.A. considers the cost of watering baskets, urns and trees on Broadway a big concern. The cost of this could be in the $10,000 range. In their projections other beautification efforts could range from $30,000 (Phase One) to $86,000 (Custom Program) and there has been a request to include these amounts in the Ontario / Canada 150 Festival grant application. The Custom Program could include Banners, Holders for Banners, Tree Lights for Christmas, Christmas Decorations, Hanging Baskets and Hangers, Trees, Stone Chips, Grates etc. 4. Beautification Working Group/B.I.A. Areas of Responsibility There was discussion about who should apply for what funds from the town. There could well be overlapping requests. The B.I.A. is prepared to hand over responsibility for beautification to the Beautification Working Group. Corey advised that this group is an advisory committee only and would not be expected to be involved in the hands-on management of beautification programs. This group’s responsibility is to develop a longer term (3-5 years) plan for town-wide beautification including both human and financial resources which would then be approved and put 209 forward to council by the Heritage Beautification and Cemetery Committee. Corey would be responsible for drafting the accompanying Staff Report. The only request for funds for the Beautification Working Group itself would be for dollars required to complete the plans such as drawings etc. 5. Amenity Spaces Matt reports that he has continued to work with landscapers regarding the southend parkette at Broadway and Oxford Streets and a plan for improving this space. For the most part they would develop and plan and drawings for no charge assuming that the work would then be theirs to complete. Otherwise the cost for drawings would be in the $500 to $1000 range. Some suggest we really need engineered drawings. The committee has discussed a number of ideas relating to the southend parkette and in that regard it was suggested that perhaps it is the committee’s vision that should come forward in the drawings rather than those developed by a landscaper. Matt has offered to develop this for us. 6. Gateway Plans Penny circulated photographs of entrance signs located on north Broadway near the Stauffer Motors building, off Highway 3 opposite Clearview Drive, and on John Pound Road at the Mill Tales Inn. This last one is the Welcome to Downtown Tillsonburg sign funded by the BIA. In general the first two signs lack presence. They sit atop a nondescript wooden planter and the north Broadway sign is fairly far removed from the line of traffic so less visible. It also competes with a Crime Stoppers sign placed beside it which is both higher and closer to the road. Both the Highway 3 and the north Broadway signs faces will be replaced with sign faces incorporating the town’s new branded logo. Currently the plantings in these planters are primarily small shrubs. Initial recommendations for beautification of gateway signs include: • Cover the wooden planters with a stone facing for a more solid appearance. • Move the north Broadway sign to a more visible location and request that the Crime Stoppers sign be relocated so that it doesn’t overshadow the Tillsonburg sign. • Plant airy grasses that move in the wind at the base of the planter and extend the plantings past the base of the planter for more presence. • Plant a variety of perennials that bloom at varying times for colour in the planters • Ensure that the signs are illuminated. In the longer term it is recommended that Gateway Signs be redesigned so that they have a stronger presence, are more visible, and better represent that Town of Tillsonburg. It was noted that certainly the Tillsonburg Airport sign as well as the Welcome to Downtown Tillsonburg signs make a more positive, lasting impression than the current gateway signs. 7. Commercial Beautification Program Christine presented a proposal for the Commercial Beautification Project in the downtown 210 area that would be available to property owners and tenants or residents and would involve the purchase of a seasonal planter complete with watering directions, fertilizer and a watering can. This planter could be returned for replanting in subsequent years. Plantings in the planters would be in the same colours and style as urn and planter plantings on Broadway to reinforce the beautification efforts. There is potential for this program to be coordinated by the Tillsonburg Horticultural Society. 8. Library Lane There was some discussion about beautification efforts in the Library Lane area and who is responsible for these. Corey will investigate who is responsible for this area. 9. Canada 150 Ad Hoc Committee Christine reported that the Canada 150 Committee has asked for representation from the Beautification Working Group. Christine is unable to take this on and asked if another member would be interested. 10. Other Business With regard to beautification efforts for Canada 150 it was suggested that the Beautification Working Group prepare a report for the Heritage, Beautification and Cemetery Committee in advance of their final report (expected in the new year) with recommendations specific to Canada 150 beautification. 11. Date of Next Meeting Friday, October 14, 9:00 a.m., Marwood Lounge Chair: Christine Nagy Recorder: Penny Esseltine 09/27/16 211 = ATTENDANCE Bob Marsden, Patty Phelps, Dianne MacKeigan, Aleksandra Webber, Marianne Sandham, Mary Lou Sergeant MEMBERS ABSENT/REGRETS Chris Rosehart / Jami lee Stephenson 1. Call to Order The meeting was called to order at 4:30 pm 2. Adoption of Agenda Moved By- Dianne MacKeigan Seconded By- Mary Lou Sergeant Proposed Resolution #_1 THAT the Agenda as prepared for the Museum Advisory Committee meeting of November 24, 2016, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 27, 2016 Moved By: Mary Lou Sergeant Seconded By: Aleksandra Webber Proposed Resolution #_2 THAT the Minutes of the Museum Advisory Committee Meeting of October 27,2016 be approved. Carried 5. Delegations and Presentations- None The Corporation of the Town of Tillsonburg Museum Advisory Committee November 24 , 2016 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES 212 6. General Business & Reports 6.1. Financial- Balance in the Annandale House Trust Account- $116,323.99 6.2. Tour Guides- Guides are booked for Christmasfest weekend and for the scheduled bus tours. One new guide, Dolores Ross, has been recruited to help with Open House on Sunday morning. 6.3. Curator’s Report- The Curator’s report was circulated and included the following highlights: 1. October attendance numbers are about the same as last year. 2. The book launch for Elaine Cougler’s book, “Loyalist Legacy”’ was successful with 30 people in attendance on Nov. 6th 3. All rooms are decorated for the Christmas season. The Pratt Gallery houses over 20 quilts from the museum collection in a display titled “A Quilted Christmas”. 4. 23 classes from St. Joseph’s Catholic School and Annandale Public School have been booked for Christmas programming. 5. 6 motor coach tours have been booked between November 24 and December 13. They average 50 per group. 6 smaller groups have been booked as well. Moved by Patty Phelps Seconded by Mary Lou Sergeant Proposed Resolution # 3 THAT the reports be adopted as circulated. Carried 7. Correspondence- An email was sent to the Horticultural Society thanking them for their work in the flower beds at Annandale this summer. A response was received from them. 8. Other Business 8.1. Tillson Ave. and Hyman Street porches have been repaired but nothing has been done on the porch at the kitchen entrance 8.2. Slate for the roof is still being sourced. A firm has been hired to do a major facility report on all buildings. They have a division that does historical buildings. 213 9. Next Meeting The next meeting of the Museum Advisory Committee will be held on December 21. It will be a social gathering for dinner at Boston Pizza. 10. Adjournment Moved By: Mary Lou Sergeant Proposed Resolution # 4 THAT the Museum Advisory Committee Meeting of November 24, 2016 be adjourned at 5:05 pm 214 Tu= ATTENDANCE Mel Getty Susie Wray Donna Scanlan Don Baxter Penny Esseltine Craig Cole Secretary Becky Turrill Janet McCurdy, Program Manager MEMBERS ABSENT/REGRETS Brent Hosler James Payne Bob McCormick Michael Cerna 1. Call to Order The meeting was called to order at 5:30pm 2. Adoption of Agenda Moved By: D. Baxter Seconded By: D. Scanlan Resolution #1 THAT the Agenda as prepared for the (Committee Name) meeting of November 22, 2016, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of October 18, 2016 Moved By: C. Cole Seconded By: D. Baxter The Corporation of the Town of Tillsonburg Parks & Rec COMMITTEE Tuesday November 22, 2016 5:30pm Rotary Room 45 Hardy Ave MINUTES 215 Parks & Recreation Committee Meeting Minutes, May 10, 2016 - 2 - Resolution #2 THAT the Minutes of the Parks and Recreation Committee Meeting of October 18, 2016, be approved. Carried 5. Delegations and Presentations - None 6. General Business & Reports 6.1. Member resignation – Dace Zvanitajs Motion #1 On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee would ask that the Mayor send a letter of recognition to Dace Zvanitajs for her years of service on the Parks & Recreation Committee. Moved By: D. Baxter Seconded By: C. Cole 6.2. Recreation Update - Aqua bikes have arrived and staff have been trained - Dog Park Committee – will be prepared to present at our January meeting - Basketball nets at Memorial Park Motion #2 On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee would ask that basketball nets be put up in Memorial Park Moved By: S. Wray Seconded By: D. Baxter 6.3. Memorial Park Revitalization – Resolution from Sub Committee - Discussion on Resolution. Committee voted (4-1-1) to have resolution sent to Council 6.4. Memorial Park Revitalization – Sub-committee status - Parks and Recreation Committee would like sub-committee to remain as is with all information to Council coming through the Parks and Recreation Committee 6.5. December Meeting – There will be no meeting of the Parks and Recreation Committee in December 7. Correspondence 7.1. Minutes from the Dog Park Group – Received as information. 216 Parks & Recreation Committee Meeting Minutes, May 10, 2016 - 3 - 7.2. Letter of resignation – Received as information. 8. Other Business 8.1. Advertising Signs – Kiwanis Ball Diamond Motion #2 On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee would ask that the Advertising signs in the outfield of Kiwanis Ball Diamond be removed. Signs do not fit with the concept of the Memorial Park Master Plan Moved By: P. Esseltine Seconded By: D. Scanlan 9. Closed Session 9.1. - None 10. Next Meeting The next meeting of the Parks & Rec Advisory Committee will be on Tuesday January 17, 2017 @ 7:30am 11. Adjournment Moved By: D. Scanlan Seconded By: S. Wray Proposed Resolution #3 THAT the Parks & Rec Advisory Committee Meeting of November 22, 2016 be adjourned at 6:56pm 217 218 219 220 221 222 223 224 THE TOWN OF TILLSONBURG BY-LAW NUMBER 4070 BEING A BY-LAW to provide for an interim tax levy for the year 2017. WHEREAS section 317(1) of the Municipal Act, 2001, S.O. 2001, CHAPTER 25, provides that the council of a local municipality, before the adoption of estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the local municipality ratable for local municipal purposes; AND WHEREAS the Council of The Corporation of the Town of Tillsonburg deems it appropriate to provide for such interim levy on the assessment of property in this municipality; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. The amounts levied shall be as follows: A. The amount levied on a property shall not exceed the prescribed percentage or 50 per cent if no percentage is prescribed, of the total amount of taxes for municipal and school purposes levied on the property for the previous year. B. The percentage under paragraph “A” may be different for different property classes but shall be the same for all properties in a property class. C. For the purposes of calculating the total amount of taxes for the year 2016 under paragraph “A”, if any taxes for municipal and school purposes were levied on a property for only part of the year 2016 because assessment was added to the tax roll during 2016, an amount shall be added equal to the additional taxes that would have been levied on the property if the taxes for municipal and school purposes had been levied for the entire year. 2. The provisions of this by-law apply in the event that assessment is first added to the Collector’s roll for the year 2017 and an interim levy shall be imposed at the prescribed percentage or 50 per cent if no percentage is prescribed, of the total tax rates levied for that class in the previous year. 3. All taxes levied under this by-law shall be payable into the hands of the Collector in accordance with the provisions of this by-law. 4. There shall be imposed on all taxes a penalty for non-payment or late payment of taxes in default of the installment dates set out below. The penalty shall be one and one-quarter percent (1¼%) of the amount in default on the first day of default and on the first day of each calendar month during which the default continues, but not after the end of 2017. 5. The interim tax levy imposed by this by-law shall be payable in two (2) installments due on the following dates: First Installment: The 23rd day of February, 2017 Second Installment: The 25th day of May, 2017 6. The Collector may mail or cause to be mailed to the address of the residence or place of business of each person taxed under this by-law, a notice specifying the amount of taxes payable. 225 Page | 2 7. The notice to be mailed under this by-law shall contain the particulars provided for in this by-law and the information required to be entered in the Collector’s roll under section 343 of the Municipal Act, 2001. 8. The subsequent levy for the year 2017 to be made under the Municipal Act shall be reduced by the amount to be raised by the levy imposed under this by-law. 9. The provisions of section 317 of the Municipal Act, 2001, apply to this by-law with necessary modifications. 10. The Collector shall be authorized to accept part payment from time to time on account of any taxes due, and to give a receipt of such part payment, provided that acceptance of any such part payment shall not affect the collection of any percentage charge imposed and collectable under section 4 of this by-law in respect of non-payment or late payment of any taxes or any installment of taxes. 11. Nothing in this by-law shall prevent the Collector from proceeding at any time with the collection of any tax, or any part thereof, in accordance with the provisions of the statutes and by-laws governing the collection of taxes. 12. In the event of any conflict between the provisions of this by-law and any other by-law, the provisions of this by-law shall prevail. 13. This by-law shall come into force and take effect on the day of the final passing thereof. READ A FIRST AND SECOND TIME THIS 09th DAY of January, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 09th DAY of January, 2017. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 226 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4071 A BY-LAW to enter into an Airport Hanger Land Lease Agreement with Jeffrey Wilkins. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an Airport Hanger Land Lease Agreement with Jeffrey Wilkins. NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT the Lease Agreement attached hereto as Schedule “A” forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached Lease Agreement marked as Schedule “A” on behalf of the Corporation of the Town of Tillsonburg. 3. This By-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 09th DAY of January, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 09th DAY of January, 2017. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 227 228 229 230 231 232 233 234 235 236 237 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4072 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 09th day of January, 2017. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on January 9, 2017, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 09th DAY of January, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 09th DAY of January, 2017. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 238