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160608 Accessibility Advisory MIN= Attendance: Mike Cerna, Robert Doerr, Michael Kadey, Margaret McCrimmon, Peter Staley, Councillor Brian Stephenson, Tricia Smith Regrets: Helen Lamos-Parker, Scot Richardson 1. Call to Order The meeting was called to order at 3:56 p.m. 2. Adoption of Agenda Moved By: Peter Staley Seconded By: Robert Doerr THAT the Agenda for the Committee meeting of June 8, 2016, be adopted as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting Moved By: Mike Cerna Seconded By: Margaret McCrimmon THAT the Minutes of the Committee meeting of April 13, 2016, be approved. Carried The Corporation of the Town of Tillsonburg ACCESSIBILITY ADVISORY COMMITTEE June 8, 2016 3:00 p.m. Annex 200 Broadway Street, Tillsonburg MINUTES Accessibility Advisory Committe Meeting – Agenda - 2 - 5. Delegations and Presentations 5.1. Transportation Pilot Program Update – John Preston, Community Transportation Coordinator John Preston, Community Transportation Coordinator provided an update on the Transportation Pilot Program and circulated a copy of the program schedule and information on the Regional Ride Share program. The official launch of the T:GO program was April 4, 2016. Mr. Preston indicated that there is the potential for the program to be expanded to include additional pick-up times. There will be test days run in August for Sunday service to gage public interest. An additional run has now been added to the Norfolk Mall at 3:30 p.m. Continuing efforts are being made to adjust the routes to meet client needs. 6. General Business & Reports 6.1. Review of the Terms of Reference Tricia Smith, Deputy Clerk provided a review of the committee’s Terms of Reference. The only change made to the Terms of Reference was to reduce the minimum number of meetings a year the committee will have from (8) to (5). Additional meetings may still be called at the will of the chair. Moved By: Mike Kadey Seconded By: Margaret McCrimmon THAT the Accessibility Advisory Committee approve the amended Terms of Reference. Carried 6.2. Review of the Multi-Year Accessibility Plan Tricia Smith, Deputy Clerk, provided a review of the Multi-Year Accessibility Plan. She indicated that the plan was first implemented in 2014 and that a number of accessibility initiatives have taken place since the plan was first created and the membership of the committee has changed. A copy of the plan Accessibility Advisory Committe Meeting – Agenda - 3 - will be circulated to Senior Leadership for review and input prior to coming back to the committee for final review and approval. The committee discussed implementing a process with Town Engineering staff to allow for input and recommendations by the Accessibility Advisory Committee in regards to accessibility features for major developments or renovations of municipal property and buildings prior to such work being undertaken. 6.3. Accessibility Recognition Award The Deputy Clerk provided an overview of the draft Accessibility Recognition Award criteria and Nomination form. Robert Doerr, Scot Richardson and Councillor Stephenson provided assistance and input for the development of the award criteria. Contact has been made with the Tillsonburg Chamber of Commerce, and an invitation has been extended for the committee to provide a presentation to the Chamber Board on the Business Accessibility category. It was recommended by the committee, that Institutions and Schools be added to the types of nominations that may be received and to include a statement in the award criteria that the committee is not obligated to present the Accessibility Achievement Award annually, but as nominations are selected. Moved By: Robert Doerr Seconded By: Peter Staley THAT the Accessibility Advisory Committee, receive the Accessibility Recognition Award criteria and Nomination form, as information. Carried 7. Correspondence 7.1. Planning Accessible Events – Ministry of Economic Development, Employment & Infrastructure Accessibility Advisory Committe Meeting – Agenda - 4 - A copy of the Planning Accessible Events by the Ministry of Economic Development, Employment & Infrastructure was circulated to the committee as information. 7.2. Accessible Parking Bill - AMCTO The Deputy Clerk provided a review of Bill 187, a private members bill regarding Accessible Parking, which has passed second reading. Should the Bill receive Royal Assent, the Premier would be required to appoint a commission of inquiry into accessible parking and municipalities would be encouraged to adopt standard accessible parking by-laws. 7.3 AMCTO Accessibility Hub AMCTO will be launching an Accessibility Hub website in early June, which will provide an opportunity for individuals, municipalities, public, private and non- profit organizations to share information and access resources in an effort to increase awareness and build on good practices in regards to accessibility. 8. Other Business 8.1 Barrier-free washroom at Tillsonburg Community Centre Rick Cox, Director of Recreation, Culture & Parks spoke to the committee about a proposed unisex barrier-free washroom at the Community Centre and asked for input from the committee on the washroom’s location. Due to a number of structural issues relating to the originally proposed location, a new location was recommended adjacent to the wheelchair ramp opposite the Lion’s Auditorium in a section of the storage room. The project has been tendered and funding has been secured to help offset a portion of the costs for the installation of the washroom. Mr. Cox noted that funding is required to be spent by the end of July, but an extension for the project has been applied for. Discussion took place about another possible location and raising the floor of washroom. Accessibility Advisory Committe Meeting – Agenda - 5 - Mr. Cox noted that this process would increase the cost of the project and requirement for municipal funds. Moved By: Mike Cerna Seconded By: Robert Doerr THAT the Accessibility Advisory Committee endorse the proposed location for the barrier-free washroom at the Tillsonburg Community Centre with the addition of a railing in the centre of the adjacent staircase to control pedestrian traffic. Carried 8.2 Meeting Schedule – 2017 Moved By: Mike Cerna Seconded By: Peter Staley THAT the Accessibility Advisory Committee meet on the second Wednesday at 3:00 p.m. during the months of September and November in 2016 and in February, April and June in 2017. Carried 9. Next Meeting The next meeting of the Accessibility Advisory Committee will be held on Wednesday, September 14, 2016 at 3:00 p.m. in the Annex Board Room. 10. Adjournment Moved By: Mike Kadey Seconded By: Peter Staley The meeting was adjourned at 4:50 p.m. Carried