170127 Council Budget AGDTable of Contents
Agenda 2
Minutes, January 24, 2017
Minutes, January 24, 2017 5
FIN 17-02 Building Permit Cost Stabilization Reserve Fund
FIN 17-02 Building Permit Cost Stabilization Reserve
Fund 13
RCP 17-08 Budget Issue Paper: Dog Park Project Update
RCP 17-08 - Budget Issue Paper - Dog Park Project
Update 15
RCP 17-03 – Budget Issue Paper – Diamond Signage
RCP 17-03 - Budget Issue Paper - Diamond Signage 17
RCP 17-13 – Ontario 150 Community Celebration Grant Update
RCP 17-13 - Ontario 150 Community Celebration Grant
Update 20
Letter from Ministry of Tourism, Culture and Sport 21
2017 Community Grant Request Summary
2017 Community Grant Request Summary 22
Community Grant Requests 24
By-Law 4076, To confirm the proceedings of council.
By-Law 4076 28
1
1. Call to Order
2. Adoption of Agenda
Proposed Resolution # 1
Moved By: Seconded By:
THAT the Agenda as prepared for the Budget Council meeting of January 27, 2017, be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes, January 24, 2017
Minutes, January 24, 2017
Proposed Resolution # 2
Moved By: Seconded By:
THAT the Minutes of the Budget Council Meeting of January 24, 2017, be
approved.
6. Closed Session
Proposed Resolution # 3
Moved By: Seconded By:
THAT Council move into Closed Session to consider:
Personal matters about identifiable individuals, including municipal or local board
employees (Operation Services).
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Friday, January 27, 2017
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
2
Council Meeting – Agenda 2
7. Finance
7.1. FIN 17-02 Building Permit Cost Stabilization Reserve Fund
FIN 17-02 Building Permit Cost Stabilization Reserve Fund
Proposed Resolution # 4
Moved By: Seconded By:
THAT Council receives report FIN 17-02 Building Permit Cost Stabilization Reserve
Fund as information.
AND THAT Council acknowledges the enabling authority of the Building Code Act and
establishes the Cost Stabilization Reserve Fund as an obligatory reserve fund.
7.2. RCP 17-08 Budget Issue Paper: Dog Park Project Update
RCP 17-08 - Budget Issue Paper - Dog Park Project Update
Proposed Resolution # 5
Moved By: Seconded By:
THAT Report RCP 17-08 – Budget Issue Paper – Dog Park Project Update be received
for information.
7.3. RCP 17-03 – Budget Issue Paper – Diamond Signage
RCP 17-03 - Budget Issue Paper - Diamond Signage
Proposed Resolution # 6
Moved By: Seconded By:
THAT Report RCP 17-03 – Budget Issue Paper – Diamond Signage be received for
information.
7.4. RCP 17-13 – Ontario 150 Community Celebration Grant Update
RCP 17-13 - Ontario 150 Community Celebration Grant Update
Letter from Ministry of Tourism, Culture and Sport
Proposed Resolution # 7
Moved By: Seconded By:
THAT Report RCP 17-13 – Ontario 150 Community Celebration Grant Update be
received for information.
3
Council Meeting – Agenda 3
7.5. 2017 Community Grant Request Summary
2017 Community Grant Request Summary
Community Grant Requests
Proposed Resolution # 8
Moved By: Seconded By:
THAT Council receive the 2017 Community Grant Request Summary, as information.
7.6. 2017 Budget; Council Discussion and Directions
Motions to be received at the meeting and be dealt with collectively.
7.7. 2017 Tax Levy Resolution
Proposed Resolution # 9
Moved By: Seconded By:
THAT Council receive the 2017 Budget Package;
AND THAT Council approve a tax levy rate increase of 3.3% and the tax supported
operating budget of $12,865,100.00 and capital budget of $1,206,600.00.
8. By-Laws
By-Laws from the Meeting of January 27, 2017.
By-Law 4076
Proposed Resolution # 10
Moved By: Seconded By:
THAT By-Law 4076, To confirm the proceedings of Council at its meeting held on the
27th day of January, 2017, be read for a first, second and third and final reading and that
the Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
9. Adjournment
Proposed Resolution # 11
Moved By: Seconded By:
THAT the Budget Council Meeting of January 27, 2017, be adjourned at _____ p.m.
4
ATTENDANCE
Mayor Stephen Molnar
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson
Regrets: Deputy Mayor Dave Beres
Staff: David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer Rick Cox, Director of Recreation, Culture & Parks
Kevin DeLeeBeeck, Director of Operations
Jeff Smith, Fire Chief Ashley Andrews, Manager of Human Resources
Geno Vanhaelewyn, Chief Building Official
Cephas Panschow, Development Commissioner Corey Hill, Manager of Parks & Facilities
Tricia Smith, Deputy Clerk 1. Call to Order
The meeting was called to order at 9:02 a.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Hayes Seconded By: Councillor Adam
THAT the Agenda as prepared for the Budget Council meeting of January 24, 2017 &
January 27, 2017, be adopted.
Carried
The Corporation of the Town of Tillsonburg
BUDGET COUNCIL MEETING
Tuesday, January 24, 2017
9:00 AM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
5
Council Meeting Minutes, January 24, 2017 2
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1 Minutes, January 10, 2017
170110 Council Budget MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Budget Council Meeting of January 10, 2017, be approved.
Carried
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT for the purposes of the Council Budget Meeting of January 24, 2017, and as
provided for in Procedural By-law 3511 that Councillor Hayes, be designated as Chair for
purposes of conducting the said meeting in the absence of the designated Chair
(Mayor).
Carried
6. Finance
6.1. 2017 Draft Budget Package
Section 5 - Operations
The Director of Operations provided a review of the Operations Business Plan.
Streetlights will be added to the Engineering Design Criteria.
Staff to continue discussions with the Ministry of Infrastructure regarding the new
requirements for Asset Management and funding opportunities.
Capital Infrastructure projects identified in the Airport Comprehensive Review to be
added to the 3-year outlook.
Staff will be providing a report to Council regarding the drainage channel as part of the
Paget & Rolling Meadows Drain Rehabilitation Project.
Councillor Adam left the meeting at 10:50 a.m.
Council recessed at 11:09 a.m.
6
Council Meeting Minutes, January 24, 2017 3
Council resumed at 11:21 a.m.
Section 8 - Building, Planning & By-Law
The Chief Building Official provided a review of the Building, Planning & By-Law
Business Plan.
Staff to look into putting conditions into place regarding the use of poster pole sleeves.
Staff will be providing a report to Council regarding Phase 2 of the Central Area Design
Study.
Section 10 - Capital Budget Overview
Section 11 - Long Term Debt Repayment
Section 12 - Consolidated PSAB Summary
Section 4 - HR
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Section 5 (Operations), Section 8 (Building, Planning & By-Law),
Section 10 (Capital Budget Overview), Section 11 (Long Term Debt Repayment),
Section 12 (Consolidated PSAB Summary) and Section 4 (HR) of the 2017 Draft
Budget Package, as information.
Carried
Council recessed for Lunch at 12:00 noon.
Council resumed at 12:50 p.m.
6.2. FIN 17-03 Tax Rates Explained
FIN 17-03
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report FIN 17-03, Tax Rates, as information.
Carried
7
Council Meeting Minutes, January 24, 2017 4
6.3. FIN 17-04 Funding the Asset Management Plan
FIN 17-04
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report FIN 17-04, Funding the Asset Management Plan;
AND THAT council directs staff to bring forward a capital budget in the fall using the
amount of the increase in property value assessment (growth) towards funding the
Asset Management Plan.
Carried
6.4. FIN 17-05 Reserves
FIN 17-05
Reserve Policy
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report FIN 17-05, Reserves;
AND THAT Council directs staff to bring forward an updated reserve policy;
AND FURTHER THAT Council accepts the general reserve fund to be reported through
the use of proposed reserves.
Carried
6.5. FIN 17-02, Building Permit Cost Stabilization Reserve Fund
FIN17-02 Building Permit Cost Stabilization Reserve Fund
Report to be added to the January 27, 2017 Budget Council meeting Agenda for
deliberation.
Resolution #7
Moved By: Seconded By:
THAT Council receive Report FIN 17-02, Building Permit Cost Stabilization Reserve
Fund;
AND THAT Council establishes a Cost Stabilization Reserve Fund as an obligatory
reserve fund and related bank account.
8
Council Meeting Minutes, January 24, 2017 5
6.6. RCP 17-02 Budget Issue Paper - Utility Cost Increases
RCP 17-02 Budget Issue Paper - Utility Cost Increases
The Mysteries of Electricity Pricing in Ontario
Guide to Electricity Pricing in Ontario
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report RCP 17-02, Budget Issue Paper – Utility Cost Increases,
as information.
Carried
Discussion took place regarding the status of the Cultural Improvement Alliance (CIA)
program.
Staff to ensure that information posted on the CIA website and monitors is up to date.
6.7. CAO-HR 17-02, Telephone System Upgrade
CAO-HR 17-02 – Telephone System Upgrade
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CAO-HR 17-02, Telephone System Upgrade, as
information.
Carried
6.8. Report CAO-HR 17-01 – Benefit Cost Summary
CAO-HR 17-01 Benefit Cost Summary
Resolution #10
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CAO-HR 17-01, Benefit Cost Summary, as information.
Carried
9
Council Meeting Minutes, January 24, 2017 6
6.9. OPS 17-03 White Paper - Business Case for 1.0 FTE Mechanic
OPS 17-03
Resolution #11
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report OPS 17-03, White Paper – Business Case for 1.0 FTE
Mechanic, as information.
Carried
6.10. RCP 17-08 – Budget Issue Paper – Dog Park Project Update
RCP 17-08 - Budget Issue Paper - Dog Park Project Update
Report to be added to the January 27, 2017 Budget Council meeting Agenda for
deliberation.
Proposed Resolution #12
THAT Council receive Report RCP 17-08, Budget Issue Paper – Dog Park
Project Update, as information.
6.11. DCS 17-03, Highway 3 Business Park Update
Report DCS 17-03
Attachment - Report DCS 15-01
It is anticipated that the construction of the Highway 3/Clearview Drive
intersection will be completed by year end.
Proposed Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report DCS 17-03, Highway 3 Business Park Update,
as information.
Carried
10
Council Meeting Minutes, January 24, 2017 7
6.12. RCP 17-06 – Budget Issue Paper Garden Bed Maintenance – Contract vs.
In-house
RCP 17-06 - Budget Issue Paper Garden Bed Maintenance ? Contract vs. In-
house
Resolution #14
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report RCP 17-06, Budget Issue Paper Garden Bed
Maintenance – Contract vs. In-house, as information.
Carried
6.13. RCP 17-09 – Budget Issue Paper – Enhanced Beautification
RCP 17-09 - Budget Issue Paper - Enhanced Beautification
Staff to provide Council with a copy of the MOUD between the Town and the BIA.
Resolution #15
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report RCP 17-09, Budget Issue Paper – Enhanced
Beautification, as information.
Carried
6.14. RCP 17-10 Budget Paper – Beautification – Oxford-Broadway Parkette
P 17-10 Budget Paper - Beautification - Oxford-Broadway Parkette
Resolution #16
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive Report RCP 17-10, Budget Paper – Beautification –
Oxford-Broadway Parkette, as information.
Carried
Council recessed at 3:05 p.m.
Council resumed at 3:14 p.m.
11
Council Meeting Minutes, January 24, 2017 8
6.15. RCP 17-07 – Budget Issue Paper – User Fee Surcharge
RCP 17-07 - Budget Issue Paper - User Fee Surcharge
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report RCP 17-07, Budget Issue Paper – User Fee
Surcharge, as information.
Carried
6.16. 2017 Community Grant Request Summary
2017 Community Grant Request Summary
Resolution #18
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive the 2017 Community Grant Request Summary, as
information.
Carried
7. By-Laws
By-Laws from the Meeting of January 24, 2017
Resolution #19
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT By-Law 4075, To confirm the proceedings of Council at its meeting held on the 24th
day of January, 2017, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
8. Adjournment
Resolution #20
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Budget Council Meeting of January 24, 2017 be adjourned at 3:46 p.m.
Carried
12
Report Title Building Permit Cost Stabilization Reserve Fund
Report No. FIN 17-02
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date JANUARY 9, 2017
Attachments None
RECOMMENDATION
THAT Council receives report FIN 17-02 Building Permit Cost Stabilization Reserve Fund as information.
AND THAT Council acknowledges the enabling authority of the Building Code Act and
establishes the Cost Stabilization Reserve Fund as an obligatory reserve fund.
EXECUTIVE SUMMARY
As indicated on page 18 of the Tunnock Consulting Ltd Building Permit Fee Review report
provided for the November 14th 2016 council meeting, Staff is requesting Council to formally
recognize the current accounting reserve for building surpluses as a Cost Stabilization Reserve Fund (CSRF).
BACKGROUND
Section 7(2) of the Ontario Building Code Act states “The total amount of the fees authorized
under clause (1) (c) must not exceed the anticipated reasonable costs of the principal authority
to administer and enforce this Act in its area of jurisdiction” meaning fees collected are to be
used to administer the Act; surpluses cannot be used to fund general Town expenditures, and deficits should be funded from a Reserve Fund.
As a result of the above section, the Building department must report their surpluses and deficits
to the industry as a separate entity.
For this reason, the CSRF is to be established to provide for capital expenditures and revenue stabilization, as building permit activity is highly cyclical.
Revenues to the CSRF are an annual budgeted allocation from Building Permit revenues, as
well as additional revenues added from Building Permit surplus as it occurs. As recommended by Tunnock Consulting Limited, the annual budgeted allocation from building permit revenues is recommend to be 20% of the cost of a building permit fee as this reflects
approximately the variation in the volume of fees over the past five year period. This allocation of
Page 1 / 2 Building Stabilization Reserve Fund
13
20% is still up for approval by Council. As such, the approval of this report and the CSRF does not approve the recommended allocation of building permit fees to the CSRF.
Expenditures from the CSRF are to stabilize the building permit revenue line in the Operating
Budget and to fund Building department capital expenditures. Currently, the Town has an accounting reserve in place where the annual building department
surplus from 2014 and 2015 has been deposited. However, as this reserve was simply set up for
accounting purposes, Staff is asking Council to formally establish this reserve through resolution
in order to enable the authority of the Building Code Act. Staff is requesting this fund to be set up as an Obligatory Reserve Fund as these types of funds,
by definition, are “monies set aside and legally restricted by provincial legislation, a municipal by-
law, or agreement. The funds are raised for a specific purpose and cannot be used for any other
purpose.” CONSULTATION/COMMUNICATION
The Town has consulted with Tunnock Consulting Ltd. in order to establish the building permit
revenue allocation to the CSRF. FINANCIAL IMPACT/FUNDING SOURCE
There is no financial impact as a result of formally recognizing this reserve as a CSRF.
Page 2 / 2 Building Permit Cost Stabilization Reserve Fund
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Report Title Budget Issue Paper: Dog Park Project Update
Report No. RCP 17-08
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Budget Meeting
Council Date January 24, 2017
Attachments •
RECOMMENDATION
THAT Report RCP 17-08 – Budget Issue Paper – Dog Park Project Update be received for information.
EXECUTIVE SUMMARY
As part of the 2016 Budget and workplan, funds collected from late fees on dog licenses were
contributed towards building a reserve to implement a dog park. This report provides Council
with an update on the status of this project.
BACKGROUND
At the Council meeting of May 11, 2015, the following resolution was adopted.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report RCP 15-20 - Tillsonburg Dog Park Recap as information; AND THAT consideration be included in the 2016 budget deliberations;
AND THAT the matter be directed to the Parks and Recreation Advisory Committee.
Carried.
In the 2016 budget through the the 2016 Rates & Fees By-Law, late fees collected from dog
licenses were allocated to a reserve. The intent of the ongoing collection for this reserve is to
assist with funding the implementation of a dog park, and then once built, to fund the maintenance costs of the dog park. The 2017 draft budget includes a continuation of this. The implementation schedule proposed in the 2016 budget was to plan for a 2018 construction
project.
The Parks and Recreation Advisory Committee struck a sub-committee which has been working
on the issue since late 2015, including a public consultation process in 2016. The sub-
committee has been providing regular updates to the Advisory Committee and has a further report on the Committee’s agenda for an upcoming meeting.
The Dog Park project has been added to the 2017 RCP workplan as an amendment to the copy
originally distributed.
CONSULTATION/COMMUNICATION N/A
Page 1 / 2 RCP 17-08 - Budget Issue Paper - Dog Par.docx
15
FINANCIAL IMPACT/FUNDING SOURCE At the end of 2016, there was $3,425 contributed to reserves from dog licence late fees. The
current development charge reserve includes $36,000 that has been collected for implementing
a dog park. The Development Charge Study assumes a $40,000 implementation cost, of which
the $36,000 funds the eligible 90% portion.
While the implementation costs are not yet clear, the funding plan is designed to implement and maintain the dog park without use of taxation. Construction would not proceed until there are
adequate reserve funds in place through multiple years of license fee contributions and potential
supplementary fundraising by proponents of a dog park.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Culture & Community
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Report Title Budget Issue Paper: Diamond Signage
Report No. RCP 17-03
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Budget Meeting
Council Date January 27, 2017
Attachments •
RECOMMENDATION
THAT Report RCP 17-03 – Budget Issue Paper – Diamond Signage be received for information;
AND THAT Council authorize staff to continue with a ball diamond advertising program with
signs located behind the outfield fences facing towards home plate on Memorial Park fields;
AND THAT Council authorize staff to implement a ball diamond advertising program at
Annandale Diamonds with signs located in the common area between the Canteen and Diamonds 1, 2 & 3.
EXECUTIVE SUMMARY
In April 2016, Council requested a report from staff regarding advertising on ball diamond fences
as a follow-up to a Council decision to change how fence advertising is deployed. Further
information was requested in January 2017.
BACKGROUND At their meeting of April 25, 2016, the Parks & Recreation Advisory Committee Chair provided
Council with a recommendation from the Committee that “outdoor advertising signs at sports
fields are directed towards players and spectators, not the general public.” After the delegation,
Council passed the following resolution:
Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres THAT Council receives Report PRA 16-02, Advertising on Ball Diamond Fencing, as information;
AND FURTHER THAT advertising signs posted on ball diamond fencing be positioned to face
spectators in the stands; AND FURTHER THAT no advertising signs be posted in parks and natural areas, or on public
trails in the community. That same meeting, Council requested a report from staff providing an exit strategy in regards to
ball diamond fence advertising, identifying alternative resources and advertising options, and
defining advertising and sponsorship signage.
At the Council meeting of January 23, 2017, the November 2016 recommendation from the
Parks & Recreation Advisory Committee to have the signs at Kiwanis Diamond removed was referred to staff for review.
Page 1 / 3 RCP 17-03 - Budget Issue Paper - Diamond.docx
17
The past three years participation in the outdoor advertising program and the associated revenue is summarized in the table below. Beginning in 2014, RCP staff actively pursued
increased fence advertising at the TCC and added Annandale as a location. The 2017 draft
budget does not anticipate any revenue from ball diamond signs.
The revenue from each location is used for maintenance at that location.
Exit Strategy
The exit strategy employed with respect to the advertising signs on street-side fencing at the
Community Centre and Annandale Diamonds has been to allow the advertising contracts to expire. So far, seven advertisers have chosen not to renew their advertising at an alternative
location. The final five streetside contracts expire between January and April 2017.
Alternative Resources and Options
As an alternative to the street-side locations and to comply with the direction that ads be focused
on players and spectators while maintaining a safe field of play, staff identified the potential to use existing posts immediately behind the outfield fence on the Kiwanis Diamond on a trial basis
to see if advertisers would consider it. There were posts there from the former location of the
Kiwanis sign, and the location posed no risk to players while directing the advertising at players
and spectators rather than passers-by. The Discover Tillsonburg advertisement was relocated
to the existing posts as a demonstration.
As the street-side advertising contracts expired, staff offered advertisers the outfield option at the
Kiwanis Diamond. To date, five advertisers have agreed to continue advertising at the new
location. Additional posts were added as needed to hold the advertising. An alternate location
at Annandale that directs advertising to the common area between the Kinsmen Canteen and
Diamonds 1, 2 & 3 has been identified as potentially workable. Staff has not begun to actively seek new advertisers for the Kiwanis outfield location or for Annandale pending Council’s
direction.
Advertising and Sponsorship Signage
The purpose of permanent sponsorship signage is to recognize a significant capital funding
contribution to a Town facility. These take various forms, depending on the facility. These signs do not have an ongoing revenue component for the Town and their design is not intended to
generate additional business for the sponsoring entity. The cost of producing the sign is borne
by the Town. An example of this type of sign is the Kiwanis Ballpark sign permanently mounted
over the pedestrian entrance to the ballpark.
Advertisers Revenue Advertisers Revenue Advertisers Revenue Advertisers Revenue
Memorial Diamonds 8 1,772.00$ 17 3,383.00$ 12 2,460.00$ 5 -$
Annandale Diamonds 0 2 448.00$ 2 448.00$ 0 -$
Waterpark 5 500.00$ 3 300.00$ 4 408.00$ 4 456.00$
Total 13 2,272.00$ 22 4,131.00$ 18 3,316.00$ 9 456.00$
2014 2015 2016 2017
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The purpose of paid advertising signage is to generate non-tax revenue for the Town. These take various forms, depending on the facility. The placements are for a fixed period of time, and
the fee for that contracted time is set through the annual Rates & Fees By-Law. The design of
these signs is intended to generate additional business for the advertisers. These signs are
designed and produced by the advertiser at their cost, but the Town reserves the right to reject a sign if its content or appearance is unsuitable for a public facility. An example of this type of sign is the Discover Tillsonburg sign mounted behind the Kiwanis Diamond outfield fence.
There are also occasional short-term placements of non-paid advertising for events or
organizations. An example of this type of sign is the Try Curling sign placed for a few weeks
each fall on the fence at the corner of Lisgar and Hardy Avenues.
CONSULTATION/COMMUNICATION Council received communication from one of the advertisers that was unhappy with the decision
to change the signage program and with how the decision was communicated to those
companies participating in the program.
FINANCIAL IMPACT/FUNDING SOURCE
The change in advertising location has reduced the outdoor advertising revenue projections for 2017 by almost 90% over 2015 actuals and what was anticipated in the 2016 budget. This
source of non-tax revenue assists with funding the costs for maintaining the sports facilities
where the advertising is located.
This program is an important source of funds for diamond maintenance that does not come from taxes or from increased user fees. Staff recommends continuing with the diamond advertising program on Memorial Park Diamonds and at the Annandale Diamonds using seasonal rates.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 4 – Culture & Community
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Report Title Ontario 150 Community Celebration Grant Update
Report No. RCP 17-13
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Budget Meeting
Council Date January 27, 2017
Attachments • Letter from Ministry of Tourism, Culture & Sport
RECOMMENDATION
THAT Report RCP 17-13 – Ontario 150 Community Celebration Grant Update be received for information.
EXECUTIVE SUMMARY
In August 2016, Council passed a resolution directing staff to apply to the Ontario 150
Community Celebration Grant program for $70,000 to be focused on Town-wide
Sesquicentennial celebrations in 2017. A letter from the Ministry of Tourism, Culture & Sport was received on Jan 20, 2017 confirming that the grant application was denied.
BACKGROUND
At the Council Meeting of August 8, 2016 the following resolution was passed:
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council authorize staff to apply for grant applications for the Ontario 150
Community Celebration Program;
AND THAT 2017 pre-budget approval, be provided in the amount of $25,000.00 in order
to comply with the requirements of the grant application.
Carried An application was submitted for $70,000 by the deadline in September. It included support for
a variety of events and initiatives identified by community suggestions and Town staff. With the
grant funds not being made available, those events and initiatives will have to be reconsidered.
CONSULTATION/COMMUNICATION N/A
FINANCIAL IMPACT/FUNDING SOURCE
The Town’s commitment of $25,000 is included in the draft 2017 Budget and would be available
to be used for Sesquicentennial celebrations pending recommendations by the Canada150
Committee.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This action is in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 4 – Culture and Community
Page 1 / 1 RCP 17-13 - Ontario 150 Community Celebr.docx
20
Ministry of Tourism,
Culture and Sport
Assistant Deputy Minister
Tourism Division
10th Floor, Hearst Block
900 Bay Street
Toronto ON M7A 2E1
Tel. (416) 325-6961
Fax: (416) 314-7003
Ministère du Tourisme,
de la Culture et du Sport
Sous-ministre adjoint
Division du tourisme
Édifice Hearst 10e étage
900, rue Bay
Toronto ON M7A 2E1
Tél. : (416) 325-6961
Téléc. : (416) 314-7003
January 20, 2017
David Calder
CAO
Town of Tillsonburg
200 Broadway Street, Suite 204
Tillsonburg, ON N4G 5A7
dcalder@tillsonburg.ca
Dear Mr. Calder:
Thank you for applying to the Ontario150 Community Celebration Program. Town of
Tillsonburg’s application has been carefully reviewed and we regret to inform you that
your Tillsonburg's Sesquicentennial Celebration Program initiative will not be supported.
The Ontario150 Community Celebration Program was highly competitive. The program
received 921 applications from festivals and events across the province, with requests
totalling more than $28 million. All applications were assessed based on the strength of
the proposal against program criteria. Due to the volume of applications and the level of
funding requests, not all initiatives could be funded.
Thank you for your interest in the Ontario150 Community Celebration Program, and I
wish you every success in your endeavours.
Sincerely,
Richard McKinnell
Assistant Deputy Minister
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Council Grant Request summaryGroup 2017 Request 2016 Grant 2016 Request Tillsonburg & District Multi-Service Centre39,022 10,000 10,000 Tillsonburg Station Arts Centre35,000 35,000 35,000 Town of Tillsonburg Cultural Advisory Committee*10,000 10,000 10,000 Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area 4,000 3,000 3,000 Lake Lisgar Revitalization Committee4,000 - - Heritage, Beautification & Cemetery Advisory Committee8,000 - - Upper Deck Youth Centre7,000 2,000 2,000 Cross Country Jeepers5,000 - - Tillsonburg Turtlefest25,000 10,000 10,000 Family Day Organizing Committee 2,500 - - Tillsonburg Fair12,000 - - Christmasfest- 3,000 3,000 Special awards- 300 - Tillsonburg & District Historical Society- - 22,100 Total requests for Council deliberation 151,522 73,300 95,100 Tillsonburg Business Improvement Area - tax levy123,900 117,500 112,350 Tillsonburg Business Improvement Area - FIP25,000 25,000 - Tillsonburg Police Services Board13,500 8,500 13,500 Community Transportation Steering Committee50,000 - - Tillsonburg District Chamber of Commerce (in EcDev budget)4,000 4,000 4,000 Canada Day Fireworks *Included as part of Dept 455 in 2017- - 5,000 Total requests already in budget 216,400 155,000 134,850 * 2016 Cultural Advisory Committee Grants - These 3 were the only applications the committee received and grantedOptimist Club3,300 bands in the paradeThe Family Day Committee**2,500 Carnival Zone 2017 The Craft Guild/Station Arts Center250 Caricaturist for the March 2017 event6,050 **Please note that the Family Day Committee was granted $2,200 at the December meeting in 2015 for Family Day 201622
Historical grantsGroupBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area Tillsonburg District Chamber of CommerceTown of Tillsonburg Cultural Advisory CommitteeLake Lisgar Revitalization CommitteeTillsonburg & District Multi-Service CentreTillsonburg Station Arts CentreUpper Deck Youth CentreHeritage, Beautification & Cemetery Advisory CommitteeCross Country JeepersTillsonburg Turtlefest Family Day Organizing Committee Yes, $3,000 in 2014, $10,000 in 2015 and 2016 for general event fundingYes, $1,500 in 2014 and 2015; $2,200 in 2016 for Facility rental costs*Granted from the Cultural Advisory Committee fundsYes, $35,000 in 2014, 2015 and 2016 through a Service Agreement with the Town-services and amenitiesYes $2,000 in 2014, 2015 and 2016 towards monthly facility costs (utilities, taxes, insurance, maintenance)NoNoYes, $10,000 in 2014, 2015 and 2016 for to support literacy program and volunteers, as well as purchase of materials and technology.Has the Town Granted funds in the past 3 years?Yes, $3,000 in 2014, 2015 and 2016 for mentoring programsYes, $4,000 in 2014, 2015 and 2016 to share the direct event costsYes, $10,000 in 2014, 2015 and 2016 for to support cultural initiatves in TillsonburgNo23
Tillsonburg District Chamber of CommerceTillsonburg & District Multi-Service Centre Tillsonburg Station Arts CentreTown of Tillsonburg Cultural Advisory CommitteeSummary of purpose/mandate of your groupMission Statement: The Tillsonburg District Chamber of Commerce supports and promotes economic growth through advocacy, networking, alliances and education to create the best business environment possible in Tillsonburg and the surrounding area. Vision Statement: Our vision is the creation and preservation of an environment in which business enterprise flourishes, chamber members are engaged and community partnerships are valued.Provide Community Services (literacy, employment, home support). Mission: A community organization committed to partnerships, innovation and excellence.Our mandate is to ,Promote the Arts in the Community'. Our vision is 'Arts, Culture, Community, Heritage‘.As a locally designated historic site and responsible for maintenance and improvement of the site, we provide a home for the arts with 2 galleries with exhibitions by local and region/established and emerging artists and artisans, there is a pottery studio, meeting and working space for artists, artisan giftshow and home to the local Farmers' Market. We act as a resource in the community, assisting where possible. We provide visitor information, and service/presence/participation ln/on community committees and events (Turtlefest, Canada Day, Family Day, Christmasfest).To support cultural initiatives financially as approved by Council, through the Committee2017 Budget Request$4,000$39,022$35,000$10,000What will funds be used for?Rationale for this request: i) This is an event that recognizes excellence in the Tillsonburg business community and is not reserved for Chamber members only; ii) Nominations for these awards come fromthe community at large; iii) We believe the Town of Tillsonburg andthe Tillsonburg District Chamber of Commerce share similar views on supporting businesses in our community.Funds will be used to support the literacy program; volunteer recruitment, training, orientation and on-going supervision; purchase of materials and technology and service provision to needy individuals.Funding in the form of a Service Agreement to continue services provided through the Station Arts Centre. Please refer to attached proposed Service Agreement. Also, requesting consideration by the Town to continue the agreement for a 3 year commitment as per the proposed Service Agreement, with annual reporting to the Town.Funding in the form of a Service Agreement to continue services provided through the Station Arts Centre. Please refer to attached proposed Service Agreement. Also, requesting consideration by the Town to continue the agreement for a 3 year commitment as per the proposed Service Agreement, with annual reporting to the TownHas the Town Granted funds in the past 3 years?Yes, $4,000 in 2014, 2015 and 2016 to share the direct event costsYes, $10,000 in 2014, 2015 and 2016 for to support literacy program and volunteers, as well as purchase of materials and technology.Yes, $35,000 in 2014, 2015 and 2016 through a Service Agreement with the Town-services and amenitiesYes, $10,000 in 2014, 2015 and 2016 for to support cultural initiatves in Tillsonburg10924
Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years?Big Brothers Big Sisters of Ingersoll, Tillsonburg & Area Lake Lisgar Revitalization CommitteeHeritage, Beautification & Cemetery Advisory CommitteeUpper Deck Youth CentreBig Brothers Big Sisters of Ingersoll, Tillsonburg & Area,is a mentoring organization for children, youth and their families. We are committed to providing positive relationships through adult volunteers and community partnerships.In September of 2011, a group of concerned citizens joined forces to work voluntarily toward the goal of reducing sedimentation at the north end of Lake Lisgar, thereby improving water quality and flow in the Lake’s watershed; controlling weed growth at the north end of the Lake; protecting 4 endangered species of turtles; maintaining habitat for fish and over 400 species of birds; and improving recreational facilities for Tiilsonburg’s citizens. As a committee, we wished to save our Lake and its environs by acting promptly to rectify the threatening issues, thereby preserving Lake Lisgar’s heritage as a wildlife habitat and recreational facility for generations to come.Plans for revitalizing the Broadway and Oxford Street parkette will be the focus of 2017. With a large bubbling rock that is often green at its centre, the parkette looks uninviting and tired. Efforts to bring people into the parkette to relax, to lunch, or to enjoy the outdoors will be the impetus of the design. Large trees will shade the area. Discussions have included a gazebo, a larger fountain, or a meditation garden as a focus for the parkette. The Heritage, Beautification and Cemetery Committee would like to a request for funds in 2017 that will support a de-sign project to be undertaken for this space.We are committed to helping youth develop holistically by offering programs and building relationships that nurture the whole person – physically, mentally, emotionally, socially & spiritually.$4,000$4,000$8,000$7,000Mentoring Programs Any monies we have in our trust fund are earmarked for maintenance of the Lake, e.g. new aeration motors, weeding, and fish stocking. We require money to dredge/maintain the sediment trap on George Ambrus’ property. He will be covering the other half of the cost.Site review & coordination; Conceptual Drawings; Landscape masterplan – including one round of revisions; Provide a ballpark budget for constructionThe Upper Deck is again requesting a one month facility sponsorship of $2,000 from the Town of Tillsonburg. However, this year we are looking to replace our aging furnace which has been repaired several times the last couple of years as well as the A/C unit. To provide more efficient and effective heating and cooling we also want to redesign the duct work. Total cost of this project is approximately $10,000. We are requesting $5,000 from the Town and the other half of the expense we will seek funding from a service club.Yes, $3,000 in 2014, 2015 and 2016 for mentoring programsNoNoYes $2,000 in 2014 and 2015 towards monthly facility costs (utilities, taxes, insurance, maintenance)11025
Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years?Cross Country Jeepers Tillsonburg Police Services Board Tillsonburg Business Improvement Area Tillsonburg TurtlefestThis group was created by a bunch of volunteers willing to help their community and others around them as well as to have fun and meet fellow Jeepers. Our purpose is to fundraise for various activities, arrange meet 'n' greets, plan trail rides, etc.The mandate of the Police Services Board is governance of the OPP policing contract with the Town of Tillsonburg as well as community safety and well being of our citizens.To utilize the combined strength of all of the members in the Business Improvement Area in order to revitalize and rejuvenate the commercial core of Tillsonburg.To provide a turtle themed festival offering entertainment options for all ages and best value for the entertainment dollar. To boost the town of Tillsonburg’s profile as a tourism destination and family friendly community.$5,000$13,500 $123,900 in taxation$25,000 for FIP$20,000We are in search of funding to help keep our organization going in order for us to continue doing what we do. We raise funds for various events and organizations. We are also in the works of trying to locate a store front to have as our main office so organizations and individuals know how to reach us for support. Meeting expenses, Training and Workshops, OAPSB Membership etc.BIA Levy as per Municipal ActPart time contract event coordinator position. Centralized office. General event funding to support event and 2017 celebrations. An additional $5,000 to incorporate TurtleFest and start building a framework to continue TurtleFest as a signature event for the future.NoYes, $8,500 in 2014, 2015 and 2016 for meeting supplies, etc Plus $5,000 in each of the last 3 years for special projectsYes, 2014 to 2016 tax levy of $103,280, $112,350, $118,000, respectively2014 to 2016 Façade Improvement Program contribution of $25,000, $15,000 and $25,000 respectivelyYes, $3,000 in 2014, $10,000 in 2015 and 2016 for general event funding11126
Summary of purpose/mandate of your group2017 Budget RequestWhat will funds be used for?Has the Town Granted funds in the past 3 years? Family Day Organizing Committee Community Transportation Steering CommitteeTo provide a Family Day event that is Fun, Local, & Affordable for families of our community and surrounding area. Provide low-cost transportation to residents of Tillsonburg who need to access it.$2,500TBDThe facility cost is one of the largest costs for the event. The town funding helps offset most of this cost. For 2018, the hope is to secure enough funding support to rent a floor covering for the Community Rink. This funding will go to support the T:GO CALL-N-RIDE program in conjunction with local community agencies that are covering operational and administrative costs outside of the MTO Community Transportation Pilot Program grant, ending March 31st, 2017. Yes, $1,500 in 2014 and 2015; $2,200 in 2016 for Facility rental costsNo11227
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4076
BEING A BY-LAW to confirm the proceedings of Council at its meeting held on
the 27th day of January, 2017.
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the
powers of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the
Town of Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its
meeting held on January 27, 2017, with respect to every report, motion, by-law, or
other action passed and taken by the Council, including the exercise of natural
person powers, are hereby adopted, ratified and confirmed as if all such
proceedings were expressly embodied in this or a separate by-law.
2. The Mayor and the Clerk are authorized and directed to do all the things necessary
to give effect to the action of the Council of The Corporation of the Town of
Tillsonburg referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This by-law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 27th DAY of January, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY of January, 2017.
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MAYOR – Stephen Molnar
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TOWN CLERK – Donna Wilson
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