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170130 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users), Scott McKenzie (Lions Club), Sue Saelens (Lions Club) Rosemary Dean (Fair Board), Brad Martin (Kinsmen), Donna Scanlan (Parks & Rec Advisory), Jane McLean (Outdoor Rink/Ball Users), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Shane Curtis, Cedric Tomico, Lance McKenzie, Mike Cerna, Ken Patterson, Scott Vitias, Derek Partlo, John Glass 1. Call to Order The meeting was called to order at 7:30am, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Jane McLean Seconded By: Terry Smith Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of January 30, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of January 16, 2017 Moved By: Margaret Puhr Seconded By: Mel Getty Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee January 30, 2017 7:30am Marwood Lounge 45 Hardy Ave MINUTES Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of January 16, 2016 be approved. Carried. 5. General Business & Reports 5.1. Staff Update: Review of Council Motions: 1. The Celebration Plaza project tenders need to be received by early March and awarded by the end of March in order for the work to be completed on time. 2. The list of prioritized projects needs to be created and endorsed through the Parks & Rec Advisory Committee to Council per report RCP 17-11 (attached). Moved By: Jane McLean Seconded By: Donna Scanlan Resolution #3_ THAT the Memorial Park Revitalization Committee endorse the Celebration Plaza conceptual plan as presented and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. 5.2. Rotary Club: Members Absent. 5.3. Fair Board: Getting ready for the 2017 fair. 5.4. Ball Association: No updates. 5.5. Kinsmen Club: the Club members have reviewed a variety of band shell styles in Tillsonburg area in order to compare costs and structures. Open Space Solutions is a Canadian company with great reviews and safety record, therefore it would be a top choice for the contractor. The cost of a 40’ x 25’ polygon style structure will be approximately $100,000.00, without electrical connections or concrete pad. It is a multi- purpose style that can be used for picnics or other events as well and is accessible. Drawings attached to the minutes. Moved by: Terry Smith Seconded by: Jane McLean Resolution #4 THAT the Memorial Park Revitalization Committee endorse the multipurpose structure, approximately 40’ x 25’ proposed by the Kinsmen Club and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 3 - 5.6. Pumptrack: Shade sails are still being priced. Proposed shade trees were priced and quoted at approximately $1,500.00 per tree and after factors like hazards of branches, roots, leaves etc. were determined, the tree idea was rejected. Concrete tables for spectators are also being considered. To help with the ‘cluttered’ look, the rusty wire fence should be removed. A presentation of options for spectator area and signage ideas will be brought to the committee. Terry Smith reiterated that no tax funds will be required for this project. 5.7. Lions Club: Upon consideration, the Club rejected the entry gate and sign in favour of a Jungle Gym-themed playground with a sitting section. The Club has tentatively committed to contributing 50,000.00 – 75,000.00 to the project, pending approval of directing lottery raised funds by the AGCO. The proposed area would be near the water park, in the proposed Lions Grove section of the park. More details to follow. 5.8. Outdoor rink: A committee was put together to steer this project. The goal is to fundraise for the rink/basketball pad for the 2018 summer in conjunction with the new refrigeration system planned for the indoor arenas. Custom Ice Solutions company was approached for a quote on a 60’ x 120’ pad, with intention of using local contractors where possible. Two phases are being proposed: Phase 1: concrete pad and basketball nets with removable boards; Phase 2: signage and fencing. All the monies will be fundraised by the committee for this project. Location to be determined in proximity to the current arenas. Handout prepared by Jane McLean attached to the minutes. 5.9. Ball diamond repositioning: per Council decision the current diamond will stay where is until a recommendation is made by the committee. 6. Round Table 6.1. The Outdoor Rink project needs to be presented to the Parks & Rec Advisory Committee. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Tuesday February 21, 2017 at 7:30am. 8. Adjournment Moved By: Margaret Puhr Seconded By: Rosemary Dean Resolution #5 Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 4 - THAT the Memorial Park Revitalization Committee Meeting of January 30, 2017 be adjourned at 9:35 am. Carried.