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170213 Council AGDTable of Contents Agenda 4 Minutes, January 23, 2017 170123 Council MIN 14 Minutes, February 2, 2017 Council Budget Meeting 170202 Council Budget MIN 23 Highway 3 Big Otter Creek Bridge Rehabilitation Highway 3 Big Otter Creek Bridge Rehabilitation 31 Big Otter Creek Tillsonburg Council Presentation 34 Application for Official Plan Amendment & Zone Change- OP 16-11-7 & ZN 7-16-09- Town of Tillsonburg Non-Profit Housing Corp. CASPO 2017-24 48 Report Attachments 55 Draft Official Plan Amendment 64 Draft Zoning By-Law Amendment 67 Official Plan Amendment Application 71 Zone Change Application 78 Tillsonburg Community Improvement Plan CASPO 2017-30 82 Proposed Community Improvement Program 87 T:GO Call-n-Ride Business Plan Delegation Request - TGO 107 Business Plan 109 Presentation 127 PRA 17-02 – Celebration Plaza Committee Delegation Request 141 PRA 17-02 - Celebration Plaza 143 RCP 17-12 - Celebration Plaza Project 144 Canada 150 Committee Update Delegation Request - Jami Stephenson 147 CAN 17-01, Canada 150 Celebration Tree Program 150 HBC 17-01 Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request HBC 17-01 Tree to Our Nature Grant 152 Final 2017 Budget Final 2017 Budget Presentation 153 CL 17-04, Committee Appointments CL 17-04 166 Schedule A 168 DCS 17-05 Building By-Law & Building Permit Fees DCS 17-05 Building By-Law & Building Permit Fees 173 Proposed Building By-Law 4077 182 Current Building By-Law 3198 211 1 FIN 17-06 Rates and Fees FIN 17-06 Rates and Fees 236 Schedule A 2017 Rates & Fees 237 2017 Final Budget FIN 17-07 Final Budget 261 2017 Business Plan - Finance 263 2017 Business Plan- Building-Planning-By-Law 270 2017 Business Plan- Human Resources 278 2017 Business Plan- Fire Services 285 2017 Business Plan- Operations Services 299 2017 Business Plan- Parks Recreation 314 2017 Business Plan - Economic Development Marketing 324 OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation 331 OPS 17-05 Hanger 3 - McCall Land Lease Agreement OPS 17-05 Hanger 3 - McCall Land Lease Agreement 333 OPS 17-05 Attachment 1 - Hanger 3 - McCall Land Lease Agreement 335 RCP 17-17 - Enhanced Beautification Program - Updated RCP 17-17 - Enhanced Beautification Program - Updated 345 Minutes, Canada 150 Committee 170130 Canada 150 MIN 348 Minutes, Heritage, Beautification & Cemetery Advisory Committee 170202 HBC MIN 353 Minutes, Memorial Park Revitalization Sub-Committee 170116 Memorial Park Revitalization MIN 355 170130 Memorial Park Revitalization MIN 359 JL Scott McLean Legacy Fund 363 Minutes, Museum Advisory Committee Minutes, January 26, 2017 369 Minutes, Parks & Recreation Advisory Committee 170117 Parks & Recreation Advisory MIN 373 By-Law 4085, To Adopt a Schedule of Fees for certain Municipal Applications, Service and Permits. By-Law 4085 - 2017 Rates & Fees 376 Schedule A - 2017 Rates & Fees 377 By-Law 4078, To amend Schedule A of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg By-Law 4078 401 Schedule A 402 2 By-Law 4079, To provide for the administration and enforcement of the Building Code Act By-Law 4079 407 By-Law 4081, To enter into an Airport Hanger Land Lease Agreement with Reid & Michelle McCall By-Law 4081 436 Agreement 437 By-Law 4083, To Designate Lands within a Community Improvement Project Area By-Law 4083 447 Schedule I 448 By-Law 4084, To Adopt the Town of Tillsonburg Community Improvement Plan By-Law 4084 449 Community Improvement Program 450 By-Law 4086, To confirm the proceedings of Council Confirming By-Law 470 3 = 1. Call to Order 2. Adoption of Agenda Proposed Resolution #1 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Monday, February 13, 2017, be adopted. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of January 23, 2017 & February 2, 2017 170123 Council MIN 170202 Council Budget MIN Proposed Resolution #2 Moved By: Seconded By: THAT the Minutes of the Council Meeting of January 23, 2017 and the Council Budget Meeting of February 2, 2017, be approved. The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, February 13, 2017 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 4 Council Meeting – Agenda - 2 - 6. Delegations and Presentations 6.1. Accessibility Achievement Award Presentation - St. Mary's Catholic Church Presented By: Mayor Molnar Mike Cerna, Accessibility Advisory Committee Michael Kadey, Accessibility Advisory Committee Robert Doerr, Accessibility Advisory Committee 6.2. Highway 3 Big Otter Creek Bridge Rehabilitation Presentation By: Fahmi Choudhury, MTO, Project Engineer Tanya Cross, Dillon Consulting, Project Manager Brandon Fox, Dillon, Environmental Planner Veronica Blom, Dillon, Project Coordinator Highway 3 Big Otter Creek Bridge Rehabilitation Big Otter Creek Tillsonburg Council Presentation Proposed Resolution #3 Moved By: Seconded By: THAT Council receive the presentation regarding the Highway 3 Big Otter Creek Bridge Rehabilitation, as information. 7. Public Meeting 7.1. Application for Official Plan Amendment & Zone Change- OP 16-11-7 & ZN 7-16-09 - Town of Tillsonburg Non-Profit Housing Corp. CASPO 2017-24 Report Attachments Draft Official Plan Amendment Draft Zoning By-Law Amendment Official Plan Amendment Application Zone Change Application Proposed Resolution #4 Moved By: Seconded By: THAT Council support the application to amend the Oxford County Official Plan (File No. OP 16-11-7) as submitted by Town of Tillsonburg Non-Profit Housing Corp., for 5 Council Meeting – Agenda - 3 - lands located at 8 Hardy Avenue & 13 Sanders Street, in the Town of Tillsonburg to re- designate the subject property from Low Density Residential to Medium Density Residential to facilitate the construction of a one storey apartment building; AND THAT Council approve-in-principle the zone change application submitted by Town of Tillsonburg Non-Profit Housing Corp., whereby the lands described as Lots 598, 599 & 600, Plan 500, Part 1 of 41R-6762, Part 1 of 41R-6175, Part 1 of 41R-8912, known municipally as 13 Sanders Street and 8 Hardy Avenue, are to be rezoned from Low Density Residential Type 1 Zone (R1) to Medium Density Residential Zone (RM). 8. Planning 8.1 CASPO 2017-30 Tillsonburg Community Improvement Plan CASPO 2017-30 Proposed Community Improvement Program Proposed Resolution #5 Moved By: Seconded By: THAT Council receive CASPO Report 2017-30, Tillsonburg Community Improvement Plan; AND THAT Council adopt the revised Community Improvement Program; AND FURTHER THAT staff be directed to investigate and report back on the potential development of a ‘New Central Area Retail Use Grant Program’. 9. Committee Reports & Presentations 9.1 T:GO Call-n-Ride Business Plan – Community Transportation Pilot Program Presentation By: Marty Graf, CEO, Community Living Tillsonburg John Preston, Community Transportation Coordinator, T:GO Fred Galloway, Consultant, Fred J Galloway Associates Delegation Request - TGO Business Plan Presentation 6 Council Meeting – Agenda - 4 - Proposed Resolution #6 Moved By: Seconded By: THAT Council receive the presentation regarding the T:GO Call-n-Ride Business Plan – Community Transportation Pilot Program, as information. 9.2 PRA 17-02 Celebration Plaza Presentation By: Ron Koudys, Landscape Architect Committee Delegation Request PRA 17-02 - Celebration Plaza RCP 17-12 - Celebration Plaza Project Proposed Resolution #7 Moved By: Seconded By: THAT Council receive Report PRA 17-02, Celebration Plaza; AND THAT Council approve the design of Tillsonburg’s Celebration Plaza as presented including a bandshell-type multipurpose structure approximately 50’x25’ in size. 9.3 Canada 150 Committee Update CAN 17-01 Canada 150 Celebration Tree Program Delegation By: Jami Stephenson, Chair Delegation Request CAN 17-01, Canada 150 Celebration Tree Program Proposed Resolution #8 Moved By: Seconded By: THAT Council receive the delegation regarding the Canada 150 Committee Update; AND THAT Council receive Report CAN 17-01, Canada 150 Celebration Tree Program; AND THAT Council endorse the implementation of a Celebration Tree Program in 2017 to commemorate Canada’s 150th anniversary; AND THAT the matter be referred to staff for review and a report be brought back to Council on the process to implement the program. 7 Council Meeting – Agenda - 5 - 9.4 HBC 17-01 Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request HBC 17-01 Tree to Our Nature Grant Proposed Resolution #9 Moved By: Seconded By: THAT Council receive Report HBC 17-01, Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request; AND THAT Council direct staff to submit an application to the Tree for Our Nature, Canada 150 Legacy Program for up to $5,000. 10. Budget Presentation 10.1 Final 2017 Budget Presentation By: Dave Rushton, Director of Finance Final 2017 Budget Presentation Proposed Resolution #10 Moved By: Seconded By: THAT Council receive the presentation regarding the Final 2017 Budget, as information. 11. Reports from Departments 11.1. Clerk’s Office 11.1.1. CL 17-04, Committee Appointments CL 17-04 Schedule A Proposed Resolution #11 Moved By: Seconded By: THAT Council receive Report CL 17-04, Committee Appointments; AND THAT ________________, ____________________, ______________________ be appointed to the Canada 150 Committee; AND THAT a By-law, be brought forward for Council’s consideration. 8 Council Meeting – Agenda - 6 - 11.2. Development and Communication Services 11.2.1. DCS 17-05 Building By-Law & Building Permit Fees DCS 17-05 Building By-Law & Building Permit Fees Proposed Building By-Law 4077 Current Building By-Law 3198 Proposed Resolution #12 Moved By: Seconded By: THAT Council receive Report DCS 17-05, Building By-Law & Building Permit Fees; AND THAT By-Law 4079, being a By-law to provide for the administration and enforcement of the Building Code Act and the establishment of building permit fees, be brought forward for Council’s consideration. 11.3. Finance 11.3.1. FIN 17-06 Rates and Fees FIN 17-06 Rates and Fees Schedule A 2017 Rates & Fees Proposed Resolution #13 Moved By: Seconded By: THAT Council receive Report FIN 17-06, Rates and Fees; AND THAT By-Law 4085, To establish Rates & Fees for 2017, be brought forward for Council’s consideration. 11.3.2. 2017 Final Budget FIN 17-07 Final Budget 2017 Business Plan - Finance 2017 Business Plan- Building-Planning-By-Law 2017 Business Plan- Human Resources 2017 Business Plan- Fire Services 2017 Business Plan- Operations Services 2017 Business Plan- Parks Recreation 2017 Business Plan - Economic Development Marketing 9 Council Meeting – Agenda - 7 - Proposed Resolution #14 Moved By: Seconded By: THAT Council receive Report FIN 17-07, 2017 Business Plans and Budget; AND THAT the 2017 Budget and Business Plans in the amount of $13,989,100, be adopted; AND FURTHER THAT a By-law, be brought forward setting the 2017 Tax Rates. 11.4. Operations 11.4.1. OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation OPS 17-04 MTO Hwy 3 Big Otter Creek Bridge Rehabilitation Proposed Resolution #15 Moved By: Seconded By: THAT Council receive Report OPS 17-04, Ministry of Transportation, Highway 3 Big Otter Creek Bridge Rehabilitation; AND THAT Council exempt the Ministry of Transportation from Section 1.11 of By-Law 3002, Tillsonburg Noise By-law, during the MTO Big Otter Creek Bridge Rehabilitation project. 11.4.2. OPS 17-05 Hanger 3 - McCall Land Lease Agreement OPS 17-05 Hanger 3 - McCall Land Lease Agreement OPS 17-05 Attachment 1 - Hanger 3 - McCall Land Lease Agreement Proposed Resolution #16 Moved By: Seconded By: THAT Council receive Report OPS 17-05, Hanger 3 - McCall Land Lease Agreement; AND THAT the Mayor and Clerk, be authorized to execute the Land Lease Agreement with Reid & Michelle McCall; AND THAT a By-law, be brought forward for Council’s consideration. 10 Council Meeting – Agenda - 8 - 11.5. Recreation, Culture & Park Services 11.5.1. RCP 17-17 - Enhanced Beautification Program - Updated RCP 17-17 - Enhanced Beautification Program - Updated Proposed Resolution #17 Moved By: Seconded By: THAT Council receive Report RCP 17-17, Enhanced Beautification Program – Updated; AND THAT Council authorize staff to implement the enhanced beautification program for 2017 as outlined in the report. 12. Committee Minutes & Reports 12.1. Minutes, Canada 150 Committee 170130 Canada 150 MIN 12.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee 170202 HBC MIN 12.3. Minutes, Memorial Park Revitalization Sub-Committee 170116 Memorial Park Revitalization MIN 170130 Memorial Park Revitalization MIN JL Scott McLean Legacy Fund 12.4. Minutes, Museum Advisory Committee Minutes, January 26, 2017 12.5. Minutes, Parks & Recreation Advisory Committee 170117 Parks & Recreation Advisory MIN Proposed Resolution #18 Moved By: Seconded By: THAT Council receive the Minutes of the Canada 150 Committee for January 30, 2017; the Heritage, Beautification & Cemetery Advisory Committee for February 2, 2017; the Memorial Park Revitalization Sub-Committee for January 16, 2017 and January 30, 2017; the Museum Advisory Committee for January 26, 2017; and the Parks & Recreation Advisory Committee for January 17, 2017, as information. 11 Council Meeting – Agenda - 9 - 13. Notice of Motions 13.1. Notice of Motions for which previous notice was given Proposed Resolution #19 Moved By: Councillor Stephenson Seconded By: THAT Staff review the Town of Tillsonburg’s policy for Memorial Tree Donations in order to make the program more affordable for the public and encourage the donation of trees. 14. By-Laws By-Laws from the Meeting of Monday, February 13, 2017 Proposed Resolution #20 Moved By: Seconded By: 14.1. THAT By-Law 4085, To Adopt a Schedule of Fees for certain Municipal Applications, Service and Permits, Schedule A - 2017 Rates & Fees, be read for a first and second reading and this constitutes the first and second reading thereof. Proposed Resolution #21 Moved By: Seconded By: 14.2. THAT By-Law 4078, To amend Schedule A of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg, Schedule A; AND THAT By-Law 4079, To provide for the administration and enforcement of the Building Code Act and the establishment of building permit fees; AND THAT By-Law 4081, To enter into an Airport Hanger Land Lease Agreement with Reid & Michelle McCall, Agreement; AND THAT By-Law 4083, To Designate Lands within a Community Improvement Project Area, Schedule I; AND THAT By-Law 4084, To Adopt the Town of Tillsonburg Community Improvement Plan, Community Improvement Program, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 12 Council Meeting – Agenda - 10 - Proposed Resolution #22 Moved By: Seconded By: 14.3. THAT By-Law 4086, To confirm the proceedings of Council at its meeting held on the 13th day of February, 2017, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 15. Items of Public Interest 16. Adjournment Proposed Resolution #23 Moved By: Seconded By: THAT the Council Meeting of Monday, February 13, 2017 be adjourned at _____ p.m. 13 = ATTENDANCE Mayor Stephen Molnar Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Regrets: Deputy Mayor Dave Beres Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Tricia Smith, Deputy Clerk 1. Call to Order The meeting was called to order at 6:00 p.m. 2. Closed Session Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council move into Closed Session to consider: A proposed or pending acquisition or disposition of land by the municipality or local board (Rokeby Road). Carried The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, January 23, 2017 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 14 Council Meeting Minutes, January 23, 2017 - 2 - 3. Adoption of Agenda Resolution #2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive the Delegation Register; THAT the Agenda as prepared for the Council meeting of Monday, January 23, 2017, be adopted as amended. Carried 4. Moment of Silence 5. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 6. Adoption of Council Minutes of Previous Meeting 6.1. Minutes of the Meeting of January 9, 2017 Minutes, January 9, 2017 Resolution #3 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council Meeting of January 9, 2017, be approved. Carried 7. Delegations and Presentations 7.1. Traffic Island at the OPP Office Delegation By: Larry Scanlan, Chair - Police Services Board Delegation Request The location of the island impacts traffic flow and snow removal. Visitors are using the rear parking area designated for police personnel. Staff to provide preliminary figures for the removal of the traffic island. Resolution #4 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive the delegation regarding the Traffic Island at the OPP Office, as information; 15 Council Meeting Minutes, January 23, 2017 - 3 - AND THAT Staff be directed to prepare a report to Council regarding this request. Carried 7.2. Memorial Park Hard Ball Diamond Delegation By: Scott Vitas, President – Tillsonburg Minor Ball Jane McLean, Member - Tillsonburg Minor Ball A request was made to retain hard ball diamond #1 in Memorial Park. Replacement of the grass infield with clay would allow for expanded use of the diamond by ball teams. A removable outfield fence would allow for multiple users groups to use this space. Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive the delegation regarding the Memorial Park Hard Ball Diamond, as information; AND THAT the information, be forwarded to Agenda Item 10.2.1, Report RCP 17-11 – Memorial Park Revitalization Project Update and 10.2.2, Report RCP 17-12, Celebration Plaza Project Update for deliberation. Carried 8. Committee Reports & Presentations 8.1. PRA 17-01 - Committee Motions Presentation By: Mel Getty, Chair – Parks & Recreation Advisory Committee Committee Request Form PRA 17-01 - Committee Motions The Parks & Recreation Advisory Committee support concentrating efforts on the Celebration Plaza in preparation for Canada 150. The committee is supportive of retaining the hard ball diamond for use by multiple user groups. The Committee is supportive that the reporting structure for the Memorial Park Revitalization Sub-Committee is effective. 16 Council Meeting Minutes, January 23, 2017 - 4 - Resolution #5 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive Report PRA 17-01, Committee Motions, as information; AND THAT the resolution from the November 22, 2016 Parks & Recreation Advisory Committee meeting, be referred to staff for review and a report be brought back to Council for consideration; AND THAT the resolution from the January 17, 2017 meeting of the Parks & Recreation Advisory Committee meeting, be forwarded to Agenda Item 10.2.2, Report RCP 17-12, Celebration Plaza Project Update for deliberation. Carried 9. Planning Applications 9.1. CASPO Report 2017-19 - Proposed Norfolk County Official Plan Changes - Norfolk Mall CASPO 2017-19 - Proposed Changes to Norfolk OP -Town Report Proposed Submission Report Mapping Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented CASPO Report 2017-19 regarding the proposed changes to the Norfolk County Official Plan. Staff to circulate notice from Norfolk County to Council. Staff to request that Tillsonburg be copied on any correspondence circulated by Norfolk County to Oxford County regarding the proposed changes to Norfolk County’s Official Plan. Resolution #6 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council receive CASPO Report 2017-19, Proposed Norfolk County Official Plan Changes - Norfolk Mall; AND THAT the Town of Tillsonburg endorse the attached comments, which outline the Town’s concerns regarding the proposed re-designation of the Norfolk Mall site; AND THAT the said comments be submitted to Norfolk County in response to the ‘Grow Norfolk’ Issues and Options Report dated October 2016. Carried 17 Council Meeting Minutes, January 23, 2017 - 5 - 10. Reports from Departments 10.1. Clerk’s Office 10.1.1. CL 17-01 - Voting Methods - 2018 Municipal Election CL 17-01 Mun Election voting methods 2018 2018 Municipal Election Survey IVP_Report Resolution #7 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council endorse Option 3 – Internet/Telephone Voting, as the preferred voting method for the 2018 Municipal Election, for both Advance and Voting Day polling; AND THAT staff be directed to develop the 2018 Election Work Plan based on the preferred method of voting; AND THAT staff bring back a report regarding final quotes for procuring equipment and services for the preferred voting method. Carried 10.1.2. CL 17-02 - Ranked Ballot Voting CL 17-02 RBV Resolution #8 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT Council receive Report CL 17-02, Ranked Ballot Voting; AND THAT Council maintain the current vote counting method of “first-past-the- post” for the 2018 municipal election. Carried 10.2. Recreation, Culture & Park Services 10.2.1. RCP 17-11 – Memorial Park Revitalization Project Update RCP 17-11 - Memorial Park Revitalization Project Update Memorial Park Revitalization Project Subcommittee TOR 18 Council Meeting Minutes, January 23, 2017 - 6 - Resolution #9 Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT Council receive Report RCP 17-11, Memorial Park Revitalization Project Update, as information; AND THAT the Parks & Recreation Advisory Committee, be charged with defining the priorities for 2017 concerning Memorial Park; AND THAT recommendations, be prepared for Council review in February, 2017. Carried 10.2.2. RCP 17-12 – Celebration Plaza Project Update RCP 17-12 - Celebration Plaza Project Update Canada 150 Infrastructure Grant Application Letter from FedDev Southern Ontario Staff to investigate the removal of the race track without affecting the ball diamond and to provide a report regarding the design of Celebration Plaza. Resolution #10 Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT Council receive Report RCP 17-12, Celebration Plaza Project Update; AND THAT Council authorizes staff to initiate procurement of the site works required to remove the portions of the racetrack that need to be removed to facilitate the Celebration Plaza; AND THAT Council authorizes staff to continue working with RKLA and the Memorial Park Revitalization Project Subcommittee to finalize the design of the Celebration Plaza project and bring this to Council for approval. Carried 11. Committee Minutes & Reports 11.1. Minutes, Canada 150 Committee & Joint Canada 150 Committee 170117 Joint Canada 150 Committee MIN 170116 Canada 150 MIN 11.2. Minutes, Heritage, Beautification & Cemetery Advisory Committee 170105 HBC MIN 19 Council Meeting Minutes, January 23, 2017 - 7 - Resolution #11 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive the Minutes of the Canada 150 Committee for January 16, 2017, the Joint Canada 150 Committee for January 17, 2017 and the Heritage, Beautification & Cemetery Advisory Committee for January 5, 2017, as information. Carried 11.3. Minutes, Police Services Board 161019 Police Services Board MIN 161116 Police Services Board MIN 170118 Police Services Board MIN Resolution #12 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive the Minutes of the Police Services Board for October 19, 2016, November 16, 2016 and January 18, 2017, as information. Carried 11.4. Minutes, LPRCA 161207 LPRCA MIN Resolution #13 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receive the Minutes of the LPRCA for December 7, 2016, as information. Carried 20 Council Meeting Minutes, January 23, 2017 - 8 - 12. Notice of Motions for which previous notice was given 12.1. Resolution #14 Moved By: Councillor Esseltine Seconded By: Councillor Rosehart THAT Tillsonburg Council endorse the placement of a multi-purpose Central Lawn open space area as identified in the February 2015 Conceptual Master Plan for Memorial Park and Lake Lisgar; AND THAT the existing ball diamond in this area be removed. Defeated Motion to Reconsider: Moved By: Councillor Esseltine Seconded By: Councillor Rosehart THAT the following motion from the Council meeting of January 9, 2017: “Moved By: Councillor Adam Seconded By: Councillor Rosehart THAT the recommendation on the relocation of the Hardball Diamond, be referred to the 2017 Business Plan and Budget deliberations”, “Defeated”, be reconsidered. Carried Moved By: Councillor Adam Seconded By: Councillor Rosehart THAT the recommendation on the relocation of the Hardball Diamond, be referred to the 2017 Business Plan and Budget deliberations. Carried Notice of Motions Moved By: Councillor Stephenson THAT Staff review the Town of Tillsonburg’s policy for Memorial Tree Donations in order to reduce costs and make the program more affordable for the public. 13. By-Laws By-Laws from the Meeting of Monday, January 23, 2017 Resolution #15 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine 13.1. THAT By-Law 4074, To confirm the proceedings of Council at its meeting held on the 23rd day of January, 2017, be read for a first, second and third and final 21 Council Meeting Minutes, January 23, 2017 - 9 - reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 14. Items of Public Interest 2017 Dog & Cat Licenses are now available at the Customer Service Centre or on-line from the Town website. 15. Adjournment Resolution #16 Moved By: Councillor Adam Seconded By: Councillor Hayes THAT the Council Meeting of Monday, January 23, 2017 be adjourned at 8:50 p.m. Carried 22 ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Councillor Brian Stephenson Staff: David Calder, CAO Donna Wilson, Town Clerk Dave Rushton, Director of Finance/Treasurer Kevin DeLeeBeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Jeff Smith, Fire Chief Tricia Smith, Deputy Clerk 1. Call to Order The meeting was called to order at 1:01 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Budget Council Meeting of Thursday, February 2, 2017, be adopted. Carried 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. The Corporation of the Town of Tillsonburg BUDGET COUNCIL MEETING Thursday, February 02, 2017 1:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 23 Council Meeting Minutes, February 2, 2017 2 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes, January 27, 2017 Minutes, January 27, 2017 Moved By: Councillor Rosehart Seconded By: Councillor Hayes Resolution #2 THAT the Minutes of the Budget Council Meeting of January 27, 2017 be approved. Carried 6. Information 6.1. CT Pilot Program Steering Committee Letter to Council Letter to Tillsonburg Town Council - CT Pilot Program Steering Committee John Preston, Community Transportation Coordinator appeared before Council to speak to the motion on the agenda regarding funding for the Transportation Pilot program. Notice was received from the Ministry of Transportation that funding for the Community Transportation Pilot Grant Program has been extended for an additional year. Up to a maximum of $50,000 in funding would be available for operating costs. A request was made for Council to defer the Motion to Deny Funding for the Transportation Program until the Business Plan for the T:GO CALL-N-RIDE Program has been submitted to and reviewed by Council. The Transportation Pilot Steering Committee will be presenting a report and business plan to Council on February 13, 2017. Council recommended a review of the fee structure and consideration of other revenue sources for the long-term sustainability of the transportation program. The CT Pilot Program Steering Committee to include future uses of the TGO bus in the report to Council. Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #3 THAT Council receive the CT Pilot Program Steering Committee Letter; AND THAT the information, be forwarded to Resolution #9 on the Agenda for deliberation. Carried 24 Council Meeting Minutes, February 2, 2017 3 7. Finance 7.1. RCP 17-14 Budget Issue Paper - Tillsonburg Cultural Improvement Alliance Update Moved By: Councillor Hayes Seconded By: Councillor Rosehart Resolution #4 THAT Council receive Report RCP 17-14, Budget Issue Paper - Tillsonburg Cultural Improvement Alliance Update; AND THAT the information, be forwarded to Resolution #8 on the Agenda for deliberation. Carried 7.2. Notice of Motion Financial Summary Notice of Motion Financial Summary Moved By: Councillor Stephenson Seconded By: Councillor Esseltine Resolution #5 THAT Council receive the Notice of Motion Financial Summary, as information. Carried 8. Notice of Motions for which previous Notice was given Operating Budget Impact: Council directed staff to provide a supplemental report regarding the level of service that could be provided for beautification efforts within a $25,000 budget. Motion to Amend Main Motion Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the motion on the floor be amended to state that the cost not to exceed $25,000. Carried Resolution #6 Moved By: Councillor Esseltine Seconded By: Councillor Stephenson THAT an enhanced town-wide beautification program be launched in 2017 in Tillsonburg under the direction of Parks & Facilities. This service to include the planting, watering and ongoing maintenance of flowers, shrubs and trees at 18 of the 36 garden locations identified 25 Council Meeting Minutes, February 2, 2017 4 in Report RCP 17-09, including the downtown flower urn initiative at a cost not to exceed $25,000; AND FURTHER THAT supporting groups and organizations be encouraged to contribute financially to the project; AND FURTHER THAT a report detailing the outcome of the program be brought to council in the fall of 2017 for consideration regarding the continuation of the program in subsequent years. Carried Council moved to Resolution #9 on the Agenda Motion to Defer Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the motion on the floor be deferred until the CT Pilot Program Steering Committee can present their 2017 Budget and Business Plan to Council. Carried Resolution #9 Moved By: Deputy Mayor Beres Seconded By: Councillor Rosehart THAT the $50,000 request for the Community Transportation Project, be removed from the 2017 budget and any funding from Municipal taxation be denied. Deferred Council resumed the Order of Business Resolution #7 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT the budget allocation of $5,000 for three pole sleeves in the Building, Planning & By- Law budget, be removed. Carried Resolution #8 Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Tillsonburg Council remove the $22,600 allocation toward the continued development and growth of the Tillsonburg Cultural Improvement Alliance in the 2017 budget. Carried 26 Council Meeting Minutes, February 2, 2017 5 Resolution #10 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the budget allocation of $12,000 for the Mission to Asia, be removed from the 2017 Economic Development & Marketing Business Plan. Defeated Capital Budget Impact: Resolution #11 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the following motion from the Council Budget Meeting of January 27, 2017: "Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT a dog park be included in the Recreation, Culture & Parks 2017 Budget and Business Plans for the amount up to a maximum of $40,000; AND THAT the Parks & Recreation Advisory Committee be notified of Council’s decision immediately so that fundraising may begin and a suitable site may be determined", "Carried", be reconsidered. Defeated Resolution #12 Moved By: Councillor Adam Seconded By: Councillor Esseltine WHEREAS the scope of the Potter's Road sidewalk (Oxford County Rd. 37) project valued at $45,000 proposes to construct sidewalks on both sides of the roadway; LET IT BE RESOLVED THAT staff consult with the County about reducing the scope of the project to construct a sidewalk on one side of the roadway only. Defeated Resolution #13 Moved By: Councillor Adam Seconded By: Councillor Stephenson THAT the Asphalt Resurfacing Program valued at $250,000 (Operating Services), be reduced by twenty percent to achieve $50,000 in cost savings (Taxation) in the 2017 Town budget. Defeated Council recessed at 4:11 p.m. Council resumed at 4:20 p.m. 27 Council Meeting Minutes, February 2, 2017 6 Resolution #14 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council continue to postpone the $30,000 in funding for the Coronation Park Pavilion. Carried Resolution #15 Moved By: Councillor Adam Seconded By: Councillor Esseltine THAT the Downtown Parking Lot Study in the amount of $35,000, be removed from the 2017 Town Budget and the Economic Development & Marketing Business Plan. Defeated Resolution #16 Moved By: Deputy Mayor Beres Seconded By: Councillor Rosehart THAT the Highway 3 development of the intersection, be removed from the 2017 budget and postponed to the 2018 year budget given the uncertainty of investment and of the NAFTA renegotiation. Withdrawn Motions Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT as per the Solid Waste and Recycling Agreement signed between the Town and the County of Oxford (dated June 12, 2008) which expires on June 30, 2018, that staff be directed to begin any renegotiations with the County in advance of the expiry date, and that a report be provided to Council in Q3-4 of 2017. Carried Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council direct staff to include in the 2017 Business Plan, direction to provide Council with options for a permanent way to recognize and celebrate the Favourite Son/Daughter award recipients; AND FURTHER THAT the Special Awards Advisory Committee and the HBC Advisory Committee be involved in the review, if and when appropriate; AND FURTHER THAT any recommendations to Council, be received by the end of Q2, 2017. Carried 28 Council Meeting Minutes, February 2, 2017 7 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT Council endorse an addition to the Business Plan for 2017 – Volunteer Appreciation Event at a budget value of $3,500.00, to be financed by 3rd party revenue sponsorship. Carried Moved By: Councillor Esseltine Seconded By: Councillor Adam THAT Council direct staff to negotiate a Memorandum of Understanding with the Tillsonburg BIA to include in part references to responsibilities and contributions to Town beautification efforts. Carried Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT $50,000 for Community Transportation be removed from the requirement from taxation and that the funds be derived from reserves; AND FURTHER THAT the $30,000 from the Community Strategic Plan be demonstrated as a reduction in a requirement from taxation. Carried 9. Budget Resolution Resolution #17 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the final 2017 Budget, be brought forward for the February 13, 2017 Council Meeting for consideration. Carried 10. By-Laws By-Laws from the Meeting of February 2, 2017 By-Law 4077 Resolution #18 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT By-Law 4077, To confirm the proceedings of Council at its meeting held on the 2nd day of February, 2017, be read for a first, second and third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 29 Council Meeting Minutes, February 2, 2017 8 11. Adjournment Resolution #19 Moved By: Councillor Stephenson Seconded By: Councillor Esseltine THAT the Budget Council Meeting of February 02, 2017, be adjourned at 5:35 p.m. Carried 30 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 31 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 32 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 33 Town of Tillsonburg Council February 13, 2017 34 2 •Project Background •Recommended Traffic Management Plan •Noise By-Law Exemption •Next Steps 35 3 •Highway 3, Town of Tillsonburg •Golf Course/Carroll Trail •282 m in length •Constructed in 1972 •Fair Condition 36 4 •2017 Bridge Rehabilitation: Asphalt and waterproofing removal/replacement Deck, abutment & pier repairs Replacement of barrier walls, bridge deck cantilevers, expansion joints, approach slabs and pier bearings Structural steel repairs Slope rock protection repairs 37 5 This project is subject to Ontario’s Environmental Assessment Act and is being carried out in accordance with the requirements of the Class EA for Provincial Transportation Facilities (2000) and a Group “C” project. Generally, Group “C” projects have minimal and predictable environmental effects that are readily mitigated and are approved under the Ontario Environmental Assessment Act, subject to a screening. An Environmental Screening Documents (ESD) will be completed for this structure to summarize the potential environmental effects and mitigating measures included in the contract. Consultation Environmental Documentation & Opportunity for Bump-Up Request Transportation Engineering and Environmental Protection DESIGN PHASE CONSTRUCTION Generate & Assess Detail Design Alternatives Evaluate Alternatives and Select Preferred Design Develop Preferred Design Alternative Environmental Protection in Construction CONSULTATION THROUGHOUT Completion of an Environmental Screening Document (ESD) for MTO’s Internal Use Environmental Protection Measures We Are Here 38 6 •Kings Highway •Posted Speed = 80 km/h •Average Daily Traffic: 3,700 •Summer Average: 3,950 •Commercial Vehicles: 16% 39 7 •Full Closure •Detour – North (Tillsonburg) •One Construction Season 40 8 •May, 2016 - Town of Tillsonburg/Oxford County Pavement /Intersection Impacts EMS/OPP consultation •June, 2016 - EMS & OPP –Impacts to emergency access/response –Consideration of southerly detour route 41 9 Attendees: •Town of Tillsonburg •Oxford County •Norfolk County •Elgin County •EMS/OPP Options: 1.Full Closure Options : - South Detour Routes - One Construction Season 2.Staged Construction: - Intermittent Night Closures - Two Construction Seasons 42 10 •Two year construction duration with intermittent night closures •Traffic on Highway 3 •No detour intersection or pavement improvements •No out of way travel/two minute delay 43 11 •Signed Detour Route -> Tillsonburg •Closures: 7 p.m. to 5 a.m. Low Traffic Volumes No intersection/pavement improvements •Two week advance notice Tillsonburg, EMS & OPP •EMS/OPP -> No Concerns •Advance signing -> 1 week in advance of closures 44 12 •Town of Tillsonburg Noise By-Law 3002 prohibits noise from any excavation or construction work whatsoever between the hours of 6:00 p.m. and 7:00 a.m. of any day •Exemption –> Construction Duration •MTO Contract –> Restrict the Contractor to Eight Closures 45 13 •Summer, 2017 – Detail Design & EA Complete •Fall, 2017 - Anticipated Construction Start 46 14 47 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning Applications for Official Plan Amendment & Zone Change OP 16-11-7; ZN 7-16-09 – Town of Tillsonburg Non-Profit Housing Corp. REPORT HIGHLIGHTS • The applications for Official Plan amendment and Zone Change propose to re-designate and rezone the site to permit medium density residential development, consisting of a one storey apartment building with 16 apartment units. • Comments received through the Agency circulation of the proposal will be addressed through the site plan approval process. • Planning staff are recommending that the application be supported, as it is consistent with the strategic initiatives and objectives of the Official Plan respecting new medium density residential development. DISCUSSION Background OWNER: Town of Tillsonburg 200 Broadway, Suite 200, Tillsonburg ON N4G 5A7 OWNER: Christian & Stephanie Liptak 14 Beech Blvd, Tillsonburg ON N4G 5R7 APPLICANT: Town of Tillsonburg Non-Profit Housing Corp. Box 203, Tillsonburg ON N4G 4H5 LOCATION: The subject lands consist of two properties described as Lots 598, 599 & 600, Plan 500, and Part 1 of Reference Plans 41R-6175, 41R-6762, & 41R-8912, in the Town of Tillsonburg. The lands are located on the south west corner of the Sanders Street and Hardy Avenue intersection, and are municipally known as 13 Sanders Street and 8 Hardy Avenue. Page 1 of 7 48 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 COUNTY OF OXFORD OFFICIAL PLAN: EXISTING: Schedule “T-2” Town of Tillsonburg Residential Density Plan Low Density Residential PROPOSED: Schedule “T-2” Town of Tillsonburg Residential Density Plan Medium Density Residential TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Low Density Residential Type 1 Zone (R1) Proposed Zoning: Medium Density Residential Zone (RM) PROPOSAL: The purpose of the Applications for Official Plan Amendment and Zone Change is to permit a one storey apartment building with 16 one bedroom apartment units on the subject lands. The proposed Official Plan amendment would re-designate the site from Low Density Residential to Medium Density Residential, and the zone change would rezone the property from Low Density Residential Type 1 Zone (R1) to Medium Density Residential Zone (RM). The subject property is comprised of two parcels, approximately 0.38 ha (0.94 ac.) in area and are currently vacant. The easterly parcel was most recently used as a Town Parks and Recreation work yard, and the westerly parcel was occupied by a single detached dwelling that was removed in 2013. The applicant proposes to construct a one storey apartment building with 16 one bedroom apartment units, with an approximate gross floor area of 947.6 m2 (10,200 ft2). Surrounding land uses include lower density residential uses consisting of single detached dwellings, with some multi-unit residential dwellings on Hardy Avenue. The Tillsonburg Community Centre is located approximately 130 m (425’) to the north east, and Memorial Park is located at the eastern end of Sanders Street, approximately 120 m (400’) to the east. Plate 1, Existing Zoning and Location Map, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Photo, provides an aerial view of the subject property. Plate 3a, Applicant’s Sketch, is the applicant’s proposed building location and parking lot layout. Plate 3b, Applicant’s Sketch, depicts the interior layout of the proposed apartment building. Plate 4, Proposed Building Elevations, provides a conceptual design of the proposed building appearance from Sanders Street. The Town of Tillsonburg, and Christian & Stephanie Liptak, as the owners of the site, have entered into agreements of purchase and sale with the applicant and have authorized the applicant to submit the Official Plan Amendment and Zoning By-law amendment applications. Page 2 of 7 49 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.1 provides that healthy liveable and safe communities are sustained by accommodating an appropriate range and mix of residential (including second units, affordable housing, and housing for older persons) to meet long-term needs, and promoting cost-effective development that minimizes land consumption and servicing costs. Section 1.4.3 directs that planning authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents by permitting and facilitating all forms of housing required to meet the social, health, and well-being requirements of current and future residents, including special needs requirements and increasing the supply of affordable housing, and utilizing existing infrastructure and public service facilities. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Land use patterns within settlement areas shall be based on: • densities and mix of land uses which are appropriate for, and efficiently use the infrastructure and public service facilities which are planned or available; • support active transportation; • efficiently use land and resources; • a range of uses and opportunities for intensification and redevelopment in accordance with the criteria in policy 1.1.3.3, where this can be accommodated. OFFICIAL PLAN: The Official Plan states that Medium Density Residential Areas are those lands that are primarily developed or planned for low to medium profile multiple unit development that exceeds densities established for Low Density Residential areas. Residential uses within the Medium Density Residential areas include townhouses, medium density cluster development, converted dwellings and low-rise apartments. The maximum net residential density in the Medium Density Residential area is 62 units per hectare (25 units per acre) and no building shall exceed four stories in height at street elevation. Within areas of new Medium Density Residential development, the minimum net residential density shall be 31 units per hectare (13 units per acre). In addition to areas predominantly composed of existing or planned Medium Density Residential development as identified on Schedule T-2, any further designations will be consistent with the following location criteria: • sites which abut arterial or collector roads or which are situated such that movements from the site do not flow through any adjoining Low Density Residential area; • sites which are close to shopping, recreation, cultural and community facilities; Page 3 of 7 50 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 • sites which are adjacent to commercial areas, Community Facilities or High or Medium Density Residential areas. Any lands proposed for Medium Density Residential development not identified on Schedule T-2 will require an amendment to the Official Plan. In addition to the location policies identified, when considering proposals to designate lands for Medium Density Residential development, Town Council and County Council will be guided by the following site specific criteria: • the size, configuration and topography of the site is such that there is sufficient flexibility in site design to mitigate adverse effects on the amenities and character of any adjacent Low Density Residential area through adequate buffering and screening; • the location of vehicular access points and the likely effects of traffic generated by the proposal on Town streets has been assessed and is acceptable; • adequate hard service capacity including water distribution, sanitary and storm sewers, power and gas distribution facilities is or will be available to accommodate the proposed development; • off-street parking and outdoor amenity areas can be provided; • the effect of the proposed development on environmental resources or the effect of environmental constraints on the proposed development will be addressed and mitigated as outlined in Section 3.2. TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘Low Density Residential Type 1 Zone (R1)’, according to the Town of Tillsonburg Zoning By-law. The applicant proposes to rezone the subject properties to ‘Medium Density Residential Zone (RM)’. Permitted uses within the ‘Medium Density Residential Zone (RM)’ include an apartment dwelling, boarding and lodging house, multiple-unit dwelling, and a street fronting townhouse. Once the two existing lots have been consolidated, the resulting lot and 16 apartment units will comply with the provisions of the RM zone. The provisions for parking areas are contained with Section 5.24 of the Zoning By-law. The applicant is not seeking any relief from the parking requirements of the Zoning By-Law. AGENCY COMMENTS: The applicant’s proposal was circulated to various public agencies considered to have an interest in the proposal. The Tillsonburg Chamber of Commerce indicated that they are in support of this application. Town of Tillsonburg Building Services indicated that if approved, the proposed development would be subject to site plan control. Town of Tillsonburg Engineering Services Department indicated that they have no concerns with the applications for Official Plan amendment and zone change. During the site plan process the applicant will be required to extend adequately sized services to the property, and provide storm water management prior to discharging runoff into the storm sewer. All drainage is to be self-contained. Page 4 of 7 51 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 Oxford County Public Works Department indicated that they have no comments regarding the proposed Official Plan Amendment and Zoning change. Assuming that the subject applications are approved, the following preliminary comments are provided to the applicant in advance of a site plan submission: • one water service and one water meter will be permitted to service the proposed apartment building; • replacement/upsizing, if/as required, of existing water and/or sanitary sewer services will be at the expense of the owner. The Town Development Commissioner provided the following comments: The Town of Tillsonburg is the Seller of the subject property. The former Parks & Recreation property was listed for sale subsequent to being declared surplus in October 2011. Since then, the Town has received three different offers (one in 2012, one in 2014, and one in 2015) with none proceeding to close. The redevelopment and intensification proposed by this development would appear to be beneficial to the Town and the community. With respect to the proposed use by the Tillsonburg Non-Profit Housing Corporation, it supports Goal 3.3 of the Community Strategic Plan, which is to “Support the aging population and an active senior citizenship”. This development would enable more low income seniors to find affordable housing and reduce the current waitlist significantly. Canada Post Corporation indicated that as the development includes plans for (a) multi-unit building(s) with a common indoor entrance, the developer must supply, install and maintain the mail delivery equipment within these buildings to Canada Post’s specifications. PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application was circulated to surrounding property owners on two occasions, December 13, 2016 & January 30, 2017. Two letters of concern were received in response to public circulation of this application. One letter of concern was received from a landowner at 18 Sanders Street, expressing concerns with the appearance and density of the proposed building, as well as the potential tenants of the building. The second letter of concern was received from a landowner at 387 Broadway, expressing concerns with the potential impact of the development on the neighbourhood. The letters are included as attachments to this report. Oxford County Council is scheduled to consider the proposed Official Plan Amendment at their February 22, 2017 regular meeting of Council. Planning Analysis The applications for Official Plan Amendment and Zone Change propose to redesignate and rezone the subject lands to facilitate the construction of a one storey apartment building, consisting of 16 one bedroom apartment dwelling units. The proposed development of the subject lands will provide more housing choice for the residents of Tillsonburg and is considered to be an efficient use of the lands, municipal services and infrastructure. It is the opinion of this Office that the subject application is consistent with the housing, intensification, and redevelopment policies of the PPS. Additionally, staff are of the Page 5 of 7 52 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 opinion that this proposal will assist in providing a mix of housing types and tenures for current and future residents of the Town. Staff have reviewed this proposal in light of relevant Official Plan policies for areas of new Medium Density Residential Development and are of the opinion that the proposal is consistent with the Official Plan and satisfies the review criteria contained therein. The subject lands are in close proximity to community facilities including the Tillsonburg Recreation Centre and the size, shape, and topography of the lands are such that the proposed apartment building can be easily accommodated within the RM zone provisions. Although the property is not directly located on an arterial road, the limited traffic anticipated from the development (consisting of 16 one bedroom apartments for seniors) and the proximity to Broadway will result in minimal impact on existing low density development in the area. Town Engineering Services Department have indicated that no traffic study will be required. All required parking can be provided on site, and due to the large size of the subject property, opportunities exist for buffering, screening, and adequate outdoor amenity areas can be provided for the development. Adequate municipal services are available, or can be extended to service the proposed development. The apartment units will be targeted for seniors currently waitlisted with the applicant, and as all required off-street parking will be provided, there is no expected adverse impact to parking or traffic patterns in the vicinity. The applicant has not sought any special provisions through the proposed rezoning, and has indicated that the development will comply with the requirements of the RM zone. The applicant has provided preliminary building elevations that depict a low rise, one storey structure that will be typical of the predominant building height in the area. Additionally, as part of the site plan approval process, landscaping, buffering, drainage and grading, and lighting will be addressed. In light of the foregoing, this Office is satisfied that the applicant’s request to increase the residential density of the site and rezone the subject lands to facilitate the development of a one storey apartment building is consistent with the PPS and supports the strategic objectives and general intent and purpose of the Official Plan and can therefore be given favourable consideration. Page 6 of 7 53 Report No: CASPO 2017-24 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 RECOMMENDATIONS 1. It is recommended that the Council of the Town of Tillsonburg support the application to amend the Oxford County Official Plan (File No. OP 16-11-7) as submitted by Town of Tillsonburg Non-Profit Housing Corp., for lands located at 8 Hardy Avenue & 13 Sanders Street, in the Town of Tillsonburg to re-designate the subject property from Low Density Residential to Medium Density Residential to facilitate the construction of a one storey apartment building; 2. It is recommended that the Council of the Town of Tillsonburg approve-in-principle the zone change application submitted by Town of Tillsonburg Non-Profit Housing Corp., whereby the lands described as Lots 598, 599 & 600, Plan 500, Part 1 of 41R-6762, Part 1 of 41R-6175, Part 1 of 41R-8912, known municipally as 13 Sanders Street and 8 Hardy Avenue, are to be rezoned from Low Density Residential Type 1 Zone (R1) to Medium Density Residential Zone (RM). SIGNATURES Authored by: “original signed by” Eric Gilbert, MCIP RPP Senior Planner Approved for submission: “original signed by” Gordon K. Hough, RPP Director Page 7 of 7 54 December 2, 2016 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 1020 Notes NAD_1983_UTM_Zone_17N 51 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Zoning (Displays 1:16000 to 1:500) 55 December 2, 2016 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 330 Notes NAD_1983_UTM_Zone_17N 17 Meters Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Zoning (Displays 1:16000 to 1:500) 56 57 255'-3"54'-0"18'-0"22'-0"43'-11" 5'-6"SANDERS STREETHARDY AVENUETYPICAL SUITE AREA: 591 SF3 BARRIER FREE UNITS REQUIRED (640 SF)BARRIER-FREE PARKINGBARRIER-FREE PARKINGBARRIER-FREE PARKINGBARRIER-FREE PARKING22' DRIVEWAY (1.5 x 18 UNITS = 24 SPACES)3 FUTURE SPACESPROPERTY LINEPROPERTY LINEPROPERTY LINEPROPERTY LINE123BFBF67891011BF141516DNDN8914DATE:DRAWN BY:SCALE:CHECKED BY:PRINT DATE:January 27, 2017X/X"=1'-0"G.R.B.A.M.C.PROJECT No.:17-1690DO NOT SCALE DRAWINGS. DRAWINGS MUST BE READ IN CONJUNCTION WITH WRITTEN SPECIFICATIONS. ALL WORK SHALL BE CARRIED OUT ACCORDING TO LATEST VERSIONS OF THE ONTARIO BUILDING CODE, OTHER APPLICABLE CODES, AND ALL AUTHORITIES HAVING JURISDICTION. CHECK AND VERIFY ALL DIMENSIONS AND REPORT ALL DISCREPANCIES OR AMBIGUITIES TO THE ARCHITECT PRIOR TO CONSTRUCTION."Guy R. Bellehumeur, B. Arch., OAA, MRAIC,Principal Architect of GB ARCHITECT INC. is thedesigner for this project with respect to all architecturalwork identified on this drawing sheet. The OntarioAssociation of Architects has assignedas per requirements of the Ministry of MunicipalAffairs & Housing Bill 124."Guy R. Bellehumeur & GB ARCHITECT INC.The Architect above has exercised responsible controlwith respect to design activities. The Architect's sealnumber is their BCDN number.SITE PLANJanuary 27, 2017SANDERS STREETAPARTMENTSTILLSONBURG, ONTARIOPlate 3b: Applicant's Sketch File No. OP 16-11-7 & ZN 7-16-09 - Town of Tillsonburg Non-Profit Housing Corporation Lot 598-600, Plan 500, Town of Tillsonburg - 8 Hardy Avenue and 13 Sanders Crescent58 DATE:DRAWN BY:SCALE:CHECKED BY:PRINT DATE:January 27, 2017X/X"=1'-0"G.R.B.A.M.C.PROJECT No.:17-1690DO NOT SCALE DRAWINGS. DRAWINGS MUST BE READ IN CONJUNCTION WITH WRITTEN SPECIFICATIONS. ALL WORK SHALL BE CARRIED OUT ACCORDING TO LATEST VERSIONS OF THE ONTARIO BUILDING CODE, OTHER APPLICABLE CODES, AND ALL AUTHORITIES HAVING JURISDICTION. CHECK AND VERIFY ALL DIMENSIONS AND REPORT ALL DISCREPANCIES OR AMBIGUITIES TO THE ARCHITECT PRIOR TO CONSTRUCTION."Guy R. Bellehumeur, B. Arch., OAA, MRAIC,Principal Architect of GB ARCHITECT INC. is thedesigner for this project with respect to all architecturalwork identified on this drawing sheet. The OntarioAssociation of Architects has assignedas per requirements of the Ministry of MunicipalAffairs & Housing Bill 124."Guy R. Bellehumeur & GB ARCHITECT INC.The Architect above has exercised responsible controlwith respect to design activities. The Architect's sealnumber is their BCDN number.ELEVATIONS &BASEMENT PLANJanuary 27, 2017SANDERS STREETAPARTMENTSTILLSONBURG, ONTARIOPlate 4: Proposed Building Elevations File No. OP 16-11-7 & ZN 7-16-09 - Town of Tillsonburg Non-Profit Housing Corporation Lot 598-600, Plan 500, Town of Tillsonburg - 8 Hardy Avenue & 13 Sanders Street59 Subject Property Looking west on Hardy Avenue Site Photos OP 16-11-7 & ZN 7-16-09: Town of Tillsonburg Non-Profit Housing Corp. Subject Property Looking south-west on Sanders Street 60 Subject Property Looking south on Sanders Street Site Photos OP 16-11-7 & ZN 7-16-09: Town of Tillsonburg Non-Profit Housing Corp. Subject Property Looking south-east on Sanders Street 61 From:Larry Scanlan To:Eric Gilbert Subject:8 Hardy Ave Application for variance file # OP 16-11-7 & 7-16-09 Date:February-03-17 2:01:42 PM Eric I and others in the neighbourhood have concerns about this application. I have to admit I was hopeful when this application was first presented to Council, as the document presented indicated “town homes” and now we discover it is an apartment building. As well, we recently received an artist’s conception in our mail boxes that shows a building reminiscent of an army barrack or a nursing home. The design does not remotely fit into the neighbourhood. As well with sixteen apartments at two people per unit proposed maximum, they have again effectively doubled the population of the street. I am not personally against geared to income housing for seniors and I am not comfortable coming to Council again to speak against the application, however this proposed building and application does not leave me many options. As well I am concerned about the proposed minimum age of 65. I am concerned that this unit has the potential of turning into a building that houses individuals of a much younger age that creates other issues as has happened with at least two other buildings in our community that were also initially designated as senior’s only buildings and now are anything but. Sincerely Larry Scanlan 18 Sanders St Tillsonburg I thin Sent from Mail for Windows 10 62 63 1.0 PURPOSE OF THE AMENDMENT The purpose of the amendment is to re-designate certain lands in the Town of Tillsonburg from ‘Low Density Residential’ to ‘Medium Density Residential’ to facilitate the development of the lands for a low rise apartment building. 2.0 LOCATION OF LANDS AFFECTED This amendment applies to land in the Town of Tillsonburg comprising an area approximately 0.38 ha (0.94 ac) that consists of two properties described as Lots 598, 599 & 600, Plan 500, and Part 1 of Reference Plans 41R-6175, 41R-6762, & 41R-8912, in the Town of Tillsonburg. The lands are located on the south west corner of the Sanders Street and Hardy Avenue intersection, and are municipally known as 13 Sanders Street and 8 Hardy Avenue. 3.0 BASIS FOR THE AMENDMENT The subject lands comprise lands currently designated Low Density Residential according to the Residential Density Plan for the Town of Tillsonburg as contained in the County Official Plan. This amendment to Schedule “T-2” of the Official Plan will re-designate the subject lands to Medium Density Residential to facilitate the construction of a one storey apartment building with 16 one bedroom units. The proposed development of the subject lands will provide more housing choice for the residents of Tillsonburg and is considered to be an efficient use of the lands, municipal services and infrastructure. It is the opinion of Council that the proposed use of the lands is consistent with the housing, intensification, and redevelopment policies of the PPS. Additionally, this proposal will assist in providing a mix of housing types and tenures for current and future residents of the Town. Council has reviewed this proposal in light of relevant Official Plan policies for areas of new Medium Density Residential Development and are of the opinion that the proposal is consistent with the Official Plan and satisfies the review criteria contained therein. The subject lands are in close proximity to community facilities including the Tillsonburg Recreation Centre and the size, shape, and topography of the lands are such that the proposed apartment building can be easily accommodated within the RM zone provisions. Although the property is not directly located on an arterial road, the limited traffic anticipated from the development and the proximity to Broadway will result in minimal impact on existing low density development in the area. Town Engineering Services Department have indicated that no traffic study will be required. All required parking can be provided on site, and due to the large size of the subject property, opportunities exist for buffering, screening, and adequate outdoor amenity areas can be provided for the development. Adequate municipal services are available, or can be extended to service the proposed development. The apartment units will be targeted for seniors currently waitlisted with the applicant, and as all required off-street parking will be provided, there is no expected adverse impact to parking or traffic patterns in the vicinity. Land uses in proximity to this subject site are predominantly low density residential uses consisting of single detached dwellings. It is anticipated that the redevelopment of the subject lands and the proposed use of the lands as an low rise apartment building will have minimal impact on the existing development in the surrounding area and vicinity. - 1 - 64 4.0 DETAILS OF THE AMENDMENT 4.1 That Schedule “T-2” – Town of Tillsonburg Residential Density Plan, is hereby amended by changing to “Medium Density Residential” the land use designation of those lands identified as “ITEM 1” on Schedule “A” attached hereto. 5.0 IMPLEMENTATION This Official Plan Amendment shall be implemented in accordance with the relevant implementation policies contained in the Official Plan. 6.0 INTERPRETATION This Official Plan Amendment shall be interpreted in accordance with the relevant interpretation policies of the Official Plan. - 2 - 65 PN PN 9953 C A N A DIA N P A C IFI C R A IL WA Y CONCESSION ST W TILLSONAVECONCESSION ST E B R O A D WA Y GLENDALE DRL I S G A R A V E SCHEDULE "A" AMENDMENT No. 206 TO THECOUNTY OF OXFORDOFFICIAL PLAN SCHEDULE "T-2"TOWN OF TILLSONBURG RESIDENTIAL DENSITY PLAN © 0 200 400100 Metres - AREA OF THIS AMENDMENT ITEM 1 - CHANGE FROM LOW DENSITY RESIDENTIAL TO MEDIUM DENSITY RESIDENTIAL RESIDENTIAL DENSITY PLANLEGEND Low Density Residential Medium Density Residential High Density Residential Open Space Environmental Protection PN Neighbourhood ParkITEM 166 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4040 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘RM’ the zone symbol of the lands so designated ‘RM’ on Schedule “A” attached hereto. 2. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 27th day of February, 2017. READ a third time and finally passed this 27th day of February, 2017. Mayor Clerk 67 LOT 599LOT 598W E L D I N G R O A D (CLOSED)UNNUMBERED LOTL O T 6 0 4PART 1 41R-6762PART 1 41R-6175PART 141R-8912N16°25'00"W 39.05NW ANGLELOT 600, PLAN 500 SANDERS ST HARDY AVEWELDINGST40.23LOT 600P L A N 5 0 0 N66°15'30"E 95.74 N65°46'00"E 81.29 S C H EDU L E "A" LOTS 598, 599, 600, AND PART OF WELDING ROAD (CLOSED), AND PART OF UNNUMBERED LOT (SOUTH OFSANDERS ST. AND WEST OF HARDY AVE.), PLAN 500 PART 1 REFERENCE PLAN 41R-6762, PART 1 REFERENCE PLAN 41R-6175 AND PART 1 REFERENCE PLAN 41R-8912 TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO RM NOTE: ALL DIMENSIONS IN METRES THIS IS SCHEDULE "A" MAYOR CLERK TO BY-LAW No. ________________, PASSED THE __________ DAY OF ____________, 2017 TO BY-LAW No.© 6 0 6 12 183 METRES 68 ZN 7-16-09 TOWN OF TILLSONBURG BY-LAW NUMBER 4033 EXPLANATORY NOTE The purpose of By-Law Number 4033 is to rezone the subject property from ‘Low Density Type 1 Zone (R1)’ to ‘Medium Density Residential Zone (RM)’ to facilitate the construction of a one storey apartment building with 16 one bedroom apartment units. The subject lands consist of two properties described as Lots 598, 599 & 600, Plan 500, and Part 1 of Reference Plans 41R-6175, 41R-6762, & 41R-8912, in the Town of Tillsonburg. The lands are located on the south west corner of the Sanders Street and Hardy Avenue intersection, and are municipally known as 13 Sanders Street and 8 Hardy Avenue. The Municipal Council, after conducting the public hearing necessary to consider any comments to the proposed zone change application, approved By-Law Number 4033. The public hearing was held on February 13th, 2017. Two letters of concern were received respecting the proposed density of the development and design of the site. The project will be subject to site plan approval and matters such as landscaping, buffering, parking lot design, building location will be addressed through the site plan process. Any person wishing further information relative to Zoning By-Law Number 4033 may contact the undersigned: Ms. Donna Wilson Clerk Town of Tillsonburg 200 Broadway, 2nd Floor Town Centre Mall Tillsonburg, ON N4G 5A7 Telephone: 842-9200 File: ZN 7-16-09 (Town of Tillsonburg Non-Profit Housing Corp.) Report No: 2017-24 69 La ke Lisgar CONCESSION ST W THIRD ST A LLENSTJ O H N S T PARK AVESECOND ST SANDERS ST FRANK STPARKSIDE DRG L E N D A L E D R ANN STBROADWAYGOW RIE S T E NI A G A R A S T ROSS STALLEY ALLEYWELDI NG STCRA I G ST G O W R IE S T WTHORNCLIFFCIRHAWT H ORNEST DELEVAN CRESVICTORIA STHARDY AVEDENTON AVEKEY MAP LANDS TO WHICH BYLAW ____________ APPLIES © 50 0 50 100 15025 METRES 70 71 72 73 74 75 76 77 78 79 80 81 Report No: CASPO 2017-30 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community and Strategic Planning Tillsonburg Community Improvement Program REPORT HIGHLIGHTS • Planning staff and Town staff have undertaken a review of the three existing Community Improvement Programs in the Town, and have determined that it would be advantageous to develop a single CIP program area encompassing the entire Town. • Based on a review of existing CIP programs and programs offered throughout the Province, staff recommend that the revised CIP program include a variety of incentives to encourage investment in under-utilized sites throughout the Town. DISCUSSION Background Community improvement planning is commonly used as a tool to provide assistance to municipalities to address challenges related to growth management, accessibility and development. It provides a means of planning and financing development activities that effectively assist in the redevelopment of lands, buildings and infrastructure through the implementation of various financial incentives. Tillsonburg Council received a report (CASPO 2016-251) in November 2016 that outlined a list of potential economic incentive programs to encourage improvements and development within the Town. The report provided a summary of existing CIP programs and provided recommendations on improvements to existing incentives, new incentives, and incentives recommended to be discontinued. Discussion Through a review of the existing Town CIPs and a number of neighbouring municipalities’ CIPs, Town staff determined that a number of existing programs could be enhanced to increase their uptake. In identifying additional programs that would be viable in Tillsonburg, the intent is that programs could also be bundled in order to leverage additional private sector investments in the Town. It is important to note that there are a number of other incentives that the Town/County offer with respect to promoting development that are not included as an incentive in any Community Improvement Plan. County development charges for projects in the Central Area and Industrial Page 1 of 5 82 Report No: CASPO 2017-30 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 designation are exempt from development charges, and Town development charges for non- residential projects are also exempt. The relatively low fee charged for planning applications, together with reduced parking requirements and cash-in-lieu of parking opportunities in the Central Area also assist to encourage development and redevelopment throughout the Town. Public / Agency Consultation Town staff and County planning staff have circulated the proposed and draft CIP to the Town’s Development Committee, Tillsonburg BIA, Tillsonburg Chamber of Commerce, and Ministry of Municipal Affairs. The draft CIP was presented to Development Committee on five occasions for input and suggestions during 2016. Public notice was given for a Public Information Session hosted on January 24, 2017, and for the statutory public meeting on February 13, 2017. Comments received were generally in support of the proposed CIP and incentives, with a request that the façade improvement program be expanded from the Central Area to all commercial buildings within the Town. Potential Future Programs EXPANDED FAÇADE IMPROVEMENT PROGRAM Through discussions with development proponents who are undertaking projects outside of the Central Area, requests have been made to expand the proposed façade improvement grant to commercial buildings that are outside of the Central Area. Town and planning staff have reviewed this request and are of the opinion that these scenarios would be difficult to evaluate in the absence of a design study or architectural guidelines that illustrate the goal or intended design for a contemporary renovation or façade improvement for commercial buildings outside of the downtown. In the absence of any guidelines, the evaluations of proposed facades would be a subjective exercise, and applicants to the program would not have a clear understanding of what is required, and what represents an ‘exceptional façade’. As well, any grants for projects outside of the Central Area would require more program funding as the grant would not be matched by BIA funding. Although the wording of the proposed CIP program enables this program to be expanded outside of the Central Area, staff recommend that the implementation of this portion of the façade improvement program be deferred at this time. NEW CENTRAL AREA RETAIL USE GRANT PROGRAM It has been suggested that as an innovative way to encourage more retail uses in the Central Area, the Town investigate the feasibility of instituting a grant program to encourage the establishment of more retail uses in the Central Area, and reduce the number of vacant retail storefronts in the Central Area. The grant could be equal to the municipal portion of property taxes, or a lesser amount to offset the cost of items such as signage. A grant program can assist with lessening the potential expenses associated with starting up a new retail business, and can potentially assist to reduce the failure rate for new retail businesses in the critical start- up period. Page 2 of 5 83 Report No: CASPO 2017-30 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 Planning staff have consulted with staff from the Ministry of Municipal Affairs and have determined that, while it appears the grant program could be implemented to contribute to the above economic development initiative, further consideration of the details and goals of the program is likely required. To ensure the fair application of the grant to all eligible properties within the CIP area, a study is required to clearly define the types of ‘new’ retail that the Town is looking to entice and the type and duration of grant that would best incent the program. It is recommended that staff be directed to investigate this program further and report back to Council. Recommended Incentive Programs Staff have identified the following programs that are recommended for inclusion in the revised Tillsonburg CIP program: 1. ACCESSIBILITY RENOVATION GRANT This program is intended to improve accessibility to existing commercial buildings and properties through the renovation of building entrances, upgrading of doors, installation of power assist door operators, installation of ramps, elevating devices, and accessible washrooms for the public. This grant, of up to $3000 in 50/50 matching funds is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of the Central Area and commercial buildings throughout the Town. 2. ALLEYWAY FAÇADE IMPROVEMENT GRANT PROGRAM This Program is intended to provide grants to property owners in the Central Area to assist with non-street front façade improvements to be consistent with the Central Area Design Study and to improve the appearance of rear alleys and other visible servicing corridors. This was identified as a high priority need by the Façade Improvement Committee. For the purposes of this program, an alleyway facade shall mean a portion of a non-street front building that is visible from an adjacent street or alleyway. All works shall be pre-approved and generally be in keeping with the Central Area Design Study. 3. ARCHITECTURAL DESIGN GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings in the Central Area who wish to hire a professional such as an architect (for preparing designs, estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape, interior, lighting or graphics/signage) to develop a project concept for other programs offered under this CIP. Design Grants may be applied for prior to the submission of an application for such applicable program. All design work shall generally be in keeping with the Central Area Design Study to be eligible for funding through this program. Page 3 of 5 84 Report No: CASPO 2017-30 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 4. BROWNFIELD REDEVELOPMENT INCENTIVE PROGRAM This program is intended to stimulate private sector investment in the reuse and redevelopment of brownfield sites and partially offset the costs associated with the site assessment and remediation. Incentives offered by the Town could include a grant equivalent to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. A maximum grant of $5000 is recommended per environmental study and per property. 5. FAÇADE IMPROVEMENT GRANT This program is intended to provide a loan or grant to encourage exterior renovations which are in keeping with the desired aesthetic effect and historical/heritage characteristics of buildings within the designated areas. Eligible improvements may consist of external repairs to façades, including signage, lighting, entrances and display windows. Interior work is generally ineligible. All commercial and residential properties in the Central Area would be eligible, as would commercial properties outside of the Central Area located in high-profile locations. All works are to be generally in-keeping with the Central Area Design Study. 6. TAX INCREMENT EQUIVALENT GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings who undertake improvements or redevelopment that result in an increased property assessment. Such improvements or redevelopment are also to be generally in-keeping with the objectives of the Town’s Strategic Plan and design principles of the Central Area Design Study. The amount of the grant provided will depend on the amount of the municipal portion of property taxes that has increased as a result of the improvements. The increase in realty tax represents the annual municipal realty tax in each year following improvement or redevelopment of lands and buildings over and above municipal realty tax prior to improvement or redevelopment of the lands in question. All property located within the Central Business District, and commercial and industrial properties within the CIP Area will be eligible for this program. The increased in taxes, or tax increment, is calculated by subtracting the municipal portion of property taxes before reassessment from the municipal portion of property taxes after reassessment. The Town may provide any proportion of the increment for any length of time that Council deems appropriate, to a maximum of 10 years. The tax increment does not include any increase/decrease in municipal taxes due to a general tax rate increase/decrease. Town staff have developed a suggested schedule of grants, based on the location and value of the project, and is included as Appendix III. 7. LEGAL AND REGISTRATION COSTS In order to provide additional incentive for those landowners assessing the CIP programs, the Town will assume a portion of the legal costs and costs associated with registration of required agreements as part of the incentive to those accessing CIP programs. 8. PERMIT GRANT BACK PROGRAM Page 4 of 5 85 Report No: CASPO 2017-30 COMMUNITY AND STRATEGIC PLANNING Council Date: February 13, 2017 This program is intended to provide a grant equivalent to the fees paid for Building Permits within the designated areas. The program is meant to stimulate and encourage development and property improvements. All commercial and industrial property located within the CIP area will be eligible for this program, subject to meeting a minimum project value. Conclusion In general, it is important to note that the inclusion of existing and revised economic incentives in the Plan does not obligate Council to use them. All of the measures proposed for inclusion in the CIP are considered to be part of a ‘toolbox’ to be used at Council’s discretion, which is to say that any of the programs may be initiated or discontinued at Council’s discretion and as the program is warranted. As noted, Town Council will have the final approval as to how and when these programs are implemented. RECOMMENDATIONS It is recommended that CASPO Report #2017-30 be received as information; And further that Tillsonburg Council adopt the revised Community Improvement Program; And further that Staff be directed to investigate and report back on the potential development of a ‘New Central Area Retail Use Grant Program’. SIGNATURES Authored by: Original signed by Eric Gilbert, MCIP RPP, Senior Planner Approved for submission: Original signed by Gordon K. Hough, RPP Director Page 5 of 5 86 COMMUNITY IMPROVEMENT PLAN February 2017 87 TABLE OF CONTENTS 1.0 Preamble to the Town of Tillsonburg Community Improvement Plan…………………………………..….………….1 1.1 Introduction……………………………………….………………………………………...…………...………1 1.2 Legislative Authority and Policy Framework…………………………….……………...……...………...…1 1.2.1 Municipal Act…………………………………………………………….…………………………...1 1.2.2 Planning Act…………………………………………………………….…………...............………1 1.2.3 Provincial Policy Statement……………………………………………………..….……………….2 1.2.4 Oxford County Official Plan………...…………………………………….………...…………..…..3 1.2.5 Central Design Study……………………………………………...…….………………………..…6 1.3 Process ………………………………………………………………………..………………………………..5 2.0 Town of Tillsonburg Community Improvement Plan……..……………………………………………………………...6 2.1 Community Improvement Project Area (CIPA)……………………………………...…………………...….6 2.2 Purpose……………………………………………………………………………………….…………...…….6 2.3 Goals and Objectives………………………………………………………………………...…………...……6 2.4 Monitoring and Changes to the CIP………………………………………………….……………………….7 2.5 Implementation………………………………………………………………………………………...………..7 3.0 Financial Incentive Programs………………………………………………………………………………………………7 3.1 Tax Increment Equivalent Grant Back Program……………………………………..……………………...9 3.2 Façade Improvement Grant…………………………………………………………..……………………….9 3.3 Alleyway Façade Improvement Grant……………………………………………….…………………..…...9 3.4 Accessibility Renovation Grant.………………………………………………………………………..……..9 3.5 Building Permit Fee Grant Program ………………………………………………………………………..10 3.6 Architectural Design Grant Program………………….………………………………..………….….....….10 3.7 Legal and Registration Costs…………………………………………………….……..………….…....…..10 3.8 Brownfield Redevelopment Incentive Program…………………………….…………………………..….10 3.9 County Tax Grant Back Incentive Program……………………………………………………………..….10 APPENDICES Appendix I. Town of Tillsonburg Community Improvement Project Area Appendix II. Summary of the Recommended Community Improvement Initiatives Appendix III. Recommended Incremental Tax Rebate Guidelines – Decision Making Matrix 88 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 1 1.0 PREAMBLE TO THE TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 1.1 INTRODUCTION Community improvement planning is commonly used as a tool to provide assistance to municipalities to address challenges related to growth management, accessibility and development. It provides a means of planning and financing development activities that effectively assist in the redevelopment of lands, buildings and infrastructure through the implementation of various financial incentives. The intent of a Community Improvement Plan (CIP) is to outline, in one document, the possible range of improvement options which may be undertaken to promote and encourage renewal, redevelopment and rehabilitation within the key areas of the Town requiring investment. The Plan is also intended to provide general design direction to complement and assist with the implementation of the financial incentive programs enabled by this CIP. The Plan is intended to provide a list of suggested incentive programs that Council might draw upon in its decision making to direct funding towards programs deemed as a priority to assist with downtown improvement and attracting investment for significant development projects. As such, the Town is not obligated to implement all of the incentives outlined in this Plan, and may discontinue or reduce funding for the incentives at any time. Further, Town Council reserves the right to determine, at its sole discretion, the implementation schedule of the proposed financial incentives contained in the Plan. 1.2 LEGISLATIVE AUTHORITY AND POLICY FRAMEWORK 1.2.1 Municipal Act Ontario’s Municipal Act, 2001 is the principle statute governing municipal organization and the delivery of services in Ontario. The Act came into effect on January 1, 2003, replacing the 1990 Municipal Act. Effective January 1, 2007, the Municipal Statute Law Amendment Act introduced significant amendments to the Municipal Act, providing municipalities with greater flexibility to meet community expectations and fulfilling responsibilities. Section 106 of the Municipal Act prohibits municipalities from directly or indirectly assisting any manufacturing business or other industrial or commercial enterprise through the granting of financial incentives, a practice that is commonly referred to as ‘bonusing’. Notwithstanding Section 106, the Act does provide an exception which allows a municipality to offer certain incentives where the said municipality has approved a Community Improvement Plan in accordance with Section 28 of the Planning Act. 1.2.2 Planning Act The Planning Act empowers the Council of a lower-tier or local municipality to designate Community Improvement Project Areas (CIPAs) and develop CIPs in accordance with the Act. Where a municipality has an approved CIP in place, the Act directs that the municipality may:  Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise dispose of lands;  Construct, repair, rehabilitate or improve buildings on lands acquired or held by the municipality; 89 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 2  Make grants or loans to registered owners, assessed owners and tenants of lands or buildings to pay for the whole or part of any cost of rehabilitating such lands or buildings; and  Enter into agreements with any government authority for conducting studies and for the preparation, implementation and financing of plans and programs. 1.2.3 Provincial Policy Statement The Provincial Policy Statement – 2014 (PPS) came into effect on April 30, 2014 and provides policy direction on matters of provincial interest related to land use planning and development. The PPS establishes the policy foundation for regulating the development and use of land and supports the provincial goal of enhancing the quality of life for the citizens of Ontario. The PPS is issued under Section 3 of the Planning Act, which requires that all decisions affecting land use planning matters “shall be consistent with” policy statements issued under the Act. The PPS provides high-level policy direction pertinent to community improvement areas, including intensification, redevelopment, mixed land use and heritage preservation. In this regard the PPS generally promotes:  Land use patterns in settlement areas based on densities and a mix of land uses that use land and resources efficiently, promote energy efficiency and provide a range of uses and opportunities for intensification and redevelopment (Section 1.1.3.2);  Opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites (Section 1.1.3.3);  Development standards which facilitate intensification, redevelopment and compact form (Section 1.1.3.4);  Providing an appropriate range of housing types and densities to meet projected requirements of current and future residents with residential intensification, densities which support active transportation modes including public transit, and redevelopment which facilitates a compact form (Section 1.4.3);  Planning of streets and spaces which meet the needs of pedestrians, foster social interaction and facilitate community connectivity (Section 1.5.1);  A land use pattern, density and mix of uses which minimizes vehicle trips and supports transit and active transportation (Section 1.6.7.4);  Opportunities for economic development, maintaining and enhancing the vitality and viability of the downtown and mainstreets and encouraging a sense of place by conserving features that help define culture (Section 1.7.1);  Energy conservation and efficiency and improved air quality through compact form and a structure of nodes and corridors, focusing employment and other travel-intensive uses on sites which are well served by transit, improving the mixture of employment and housing to shorten commute journeys, design to maximize energy efficiency and conservation (Section 1.8.1); and,  Conservation of significant built heritage resources and significant cultural heritage landscapes (Section 2.6.1). 90 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 3 1.2.4 Oxford County Official Plan Central Area Vision Section 8.1.1 of the Oxford County Official Plan outlines the Municipal Planning Strategy for the Town of Tillsonburg, as articulated in Chapter 8 of the Official Plan. The goals articulated in Section 8.1.1 serve as general guidelines for detailed policy development. The Town aims to maintain and promote the downtown as the hub or heartbeat of the town, rich in commercial diversity and amenities which bolster its role as the focal point of the community. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford County and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community. New buildings and spaces will reflect a human scale of development which results in a significantly enhanced pedestrian environment. The heritage resources of the Central Area will be protected through heritage conservation and enhanced through new development which respects nearby heritage buildings. To support the Town’s goal of a vibrant central area, the Town supports the creation of new residential units within commercial and institutional buildings within the Central Area through the development of appropriate zoning standards. In addition, the Official Plan directs that where new development, expansion, or redevelopment is undertaken, Site Plan Control shall address issues such as parking, signage, lighting, barrier-free design and vegetation, to the effect of ensuring compatibility with adjacent land uses and achieving an overall high quality of development. Residential Areas Official Plan policies in Section 8.2 facilitate a variety of housing type, tenure, cost and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town. A strategic aim of the Town is also to promote and facilitate the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. 91 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 4 Cultural Heritage Policies The Official Plan requires that significant built heritage resources and cultural heritage landscapes that are valued by the community, be conserved. Section 8.3.2.2.5 of the Official Plan recognizes the importance of conserving and enhancing the Town’s heritage resources, including buildings, structures, sites and landscape elements having architectural, historical or cultural significance. In this regard the Town: • Shall maintain the heritage resources which are in its ownership and shall ensure that public improvements are sensitive to the heritage character of the resource. In addition Town Council shall require that essential heritage elements are conserved, incorporated or maintained when any new use or development of such feature is proposed; • May designate individual buildings or sites in the Central Area under the Ontario Heritage Act; • May authorize the use of the density bonus provisions or transfer of density provisions of the Planning Act, in accordance with Chapter 10, Implementation Measures, as incentives to the private sector for heritage conservation; • May administer programs of senior levels of government directed towards heritage conservation and may develop complementary municipal programs to maintain and enhance heritage elements in the Central Area. The CIP should support these policies in the Official Plan by recognizing existing cultural heritage resources and promoting the preservation and restoration of potentially significant properties within the Community Improvement Project Area. Transportation Policies According to Section 8.3.2.2.6, a strategic approach for Transportation is to provide for a safe, convenient and aesthetically pleasing integrated transportation system which will promote cycling and walking in the Central Area while continuing to provide adequate facilities to meet vehicular needs. The Town also endeavours to support improvements to the transportation system which will increase the use of bicycles and walking in the Town for commuting to work, shopping and other purposes, consistent with efforts to improve air quality, energy efficiency and non-auto modes of transportation. Community Improvement Policies Section 10.4 of the County Official Plan includes policies intended to direct County and Area Municipal actions regarding upgrading, redeveloping and rehabilitating the physical environment of existing, older residential neighbourhoods, ancillary open space and recreational areas, commercial centres and industrial areas. The policies are intended to guide both private and public community improvement activities within designated community improvement project areas and are premised on a number of goals, including: • The upgrade and improvement of municipal hard services, social and recreational facilities and public utilities; • The preservation and upgrade of older residential neighbourhoods and settlements; • The strengthening of existing central areas; • The improvement of existing industrial areas by encouraging further development and redevelopment; 92 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 5 • Consideration of participation in senior government funding assistance programs; and • Encouraging the coordination of municipal, private and community organizations in promoting community improvement efforts. In addition to a number of general criteria for the designation of community improvement areas, the Official Plan provides additional guidance for identifying residential, commercial and industrial improvement areas based on, among other matters, the structural integrity of building stock, lack of community facilities and, in the case of commercial improvement districts, those areas that are experiencing high vacancy rates, inadequate off-street parking and poor traffic circulation. Contaminated Sites Section 10.4.6 of the Official Plan provides that where a redevelopment proposal demonstrates a change in land use on a site where contaminants may be present, the County and/or Town will require that environmental site assessment and site cleanup be undertaken as required in accordance with Section 3.3.3.2. The County and/or Town may: • Provide grants and/or loans to owners and tenants of properties to assist in clean up and redevelopment of the lands or buildings to conform with the Community Improvement Plan; • Cancel or not increase the municipal portion of the property tax on sites during the rehabilitiation period; and • Cancel or not increase the education portion of the property tax on sites during the rehabilitation period with the approval of the Ministry of Finance. 1.2.5 Central Area Design Study The Central Area Design Study was completed in 2012 by Brook McIllroy, Town staff, and County Planning Staff. It was approved by Council in September 2012. The main objectives of the design study are: • Elevate and promote the cultural heritage and built form of Broadway Street; • Create an urban design vision that highlights the diverse character of Central Area of Tillsonburg, while prioritizing inherently sustainable approaches; • Identify the unique character areas within the Central Area and prepare specific visions and urban design guidelines for each; • Improve connection within the Central Area as well as between the downtown and the surrounding community; • Transform Broadway Street into a weekday, evening, and weekend destination with a mix of uses and activities. Town staff have identified that the successful implementation of the study will be tied to incentives and CIP programs that will encourage property owners and developers to use the recommendations of the Design Study into their projects. To date, through a Façade Improvement Program Grant, the Town and Tillsonburg BIA has partnered with numerous businesses and property owners to improve the façade of buildings at prominent locations in the downtown. 93 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 6 1.3 PROCESS In August 2015, Town Staff together with Planning staff initiated the review of the three existing Community Improvement Plans (Dereham Forge, Van Norman, Tillsonburg Gateway CIPs) and determined it would be advantageous to develop a new comprehensive Town-wide CIP that would identify several financial incentive programs to assist with renewal in the Downtown areas of the Town, vacant industrial sites, and brownfield projects within the Town. The Town CIP has been prepared in accordance with the provisions of Section 28 of the Planning Act. The draft Community Improvement Plan (CIP) was circulated to the prescribed public bodies as required by Section 17 of the Act and a final draft was prepared, reflecting those comments received through the noted circulation, where applicable. 2.0 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 2.1 COMMUNITY IMPROVEMENT PROJECT AREA (CIPA) The CIP applies to all lands within the Town of Tillsonburg, as identified on Appendix I, respectively. 2.2 PURPOSE The purpose of the Town CIP is to promote development and redevelopment of lands within the Town’s Central Area (areas designated as Central Business District & Entrepreneurial District as depicted on Schedule T-1 of the Oxford County Official Plan), as well as promote brownfield redevelopment opportunities and redevelopment of vacant employment buildings throughout the Town. 2.3 GOALS AND OBJECTIVES The fundamental goal of the CIP is to promote development in the Central Areas and employment lands by encouraging property and business owners to improve the visual quality and function of buildings with a view to enhancing the long-term viability and economic stability of the Town. Generally, the objectives of the CIP are to:  facilitate the ongoing viability, vitality and revitalization of the Central Area of the Town;  encourage long-term investment that improves the economic climate of the Town;  outline a set of key design principles to form a basis for improvement efforts;  improve the physical and visual quality of the existing building inventory;  conserve and strengthen traditional heritage features within designated community improvement areas by encouraging improvement that is ‘sympathetic’ to the history of the area and encouraging reuse;  promote a visually attractive, safe and clean public realm that is accommodating and accessible to all users;  stimulate private investment activity and private property maintenance; and  increase sense of community participation and civic pride. 94 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 7 2.4 MONITORING AND CHANGES TO THE CIP The Town supports actions that may be undertaken to promote revitalization and renewal, either through the use of one initiative or a combination of complementing incentives. However, the Town is not obligated to implement the incentive programs as outlined in this Plan and may choose to discontinue any incentive associated with the CIP at the sole discretion of Town Council. Where Town Council resolves to discontinue a program or incentive, any approved projects underway at the time will generally be honoured until the development is concluded. 2.5 IMPLEMENTATION Council shall prepare and adopt a set of guidelines and procedures to establish specifics on how the various elements of the Plan will be implemented. The guidelines will address such issues as the application and approval procedures, agreement requirements, and how decisions will be made regarding which projects receive approval. At the time Council establishes its annual budget, Council will determine the maximum contribution to be made available to various programs under the CIP for the current year. The Town will conduct periodic reviews of the programs being implemented under the CIP to determine their effectiveness and to determine whether funding levels should be increased or decreased, or whether modifications to the program should be made. Any changes to the financial incentives programs will require pre-consultation with Ministry of Municipal Affairs and Housing (MMAH). 3.0 FINANCIAL INCENTIVE PROGRAMS This section outlines the financial incentive programs that may be implemented by the Town through the CIP. These incentive programs are designed to stimulate and assist new development, redevelopment and rehabilitation of vacant, underutilized or deteriorated properties in the designated areas of the Town and may be funded by way of both grants and loans. Annual limits on expenditures/funds to be made available for the financial incentive programs in this Plan will be determined by Town Council. Detailed program implementation policies will also be established by the Town for the programs identified in this Plan. The following general implementation and eligibility criteria shall apply to all financial incentive programs offered through this plan:  Applications for funding shall generally be submitted prior to the issuance of a building permit. Grants will only be paid out after the applicable improvements have been completed and inspected by the Town and all outstanding work orders have been satisfied; 95 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 8  All taxes and other Municipal financial obligations for a property must be paid in full before any grant or loan is paid to an eligible property owner. The Town reserves the right to request an independent audit of the applicants accounts, at the expense of the applicant;  If a property is under an assessment appeal, the grant or loan application will be held in abeyance until the appeal is resolved;  Any program applicant may be required to provide a business plan and detailed cost estimates for the proposed works as part of the application;  Participating property owners may be required to enter into an agreement with the Town specifying such items as the level of loan or grant available and the terms and conditions associated with the loan or grant, including the circumstances whereby an owner would be obligated to repay the Town for any loans or grants received;  If a building erected or improved with a program grant or loan is demolished prior to the expiry of the grant or loan period, or the property is not maintained in a satisfactory state of repair consistent with Town By-laws, the grant or loan is forfeited and will be recovered by the Town;  To be eligible for any of the funding programs, the proposed work shall conform with the goals of this CIP, all Town policies, standards and procedures including the Town’s Property Standards By-law, Town’s Sign By-law, Town Zoning By-law, site plan guidelines and the Central Area Design Study as appropriate, and will be subject to review and the issuance of all required planning and development approvals and building permits;  The total cost of all grants and loans provided by the Town and County combined may not exceed the total cost of rehabilitation;  All applications for loan assistance under this CIP will be considered on a 'first come, first served' basis and will be restricted to the limit of budgeted funding. Should the number of eligible projects exceed the annual funding available, those eligible projects will be held in queue until and if funding becomes available the following year;  Any applicant may be required to provide detailed quotes and/or cost estimates for services and materials subject to an application;  The Town may, at any time, discontinue or cancel funding of a program.  Unused funds from a particular program may to be transferred to reserve for CIP use in future years at the discretion of Town Council. The following is a brief description of each program that may be offered at the discretion of Town Council within all or part of the Community Improvement Project Area. A summary of the program descriptions appear in Appendix II of this Plan. 96 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 9 3.1 Tax INCREMENT EQUIVALENT GRANT BACK PROGRAM This program is intended to provide a grant to owners of lands and buildings who undertake improvements or redevelopment that result in an increased property assessment. The amount of the grant provided will depend on the amount of the municipal portion of property taxes that has increased as a result of the improvements. The increase in realty tax represents the annual municipal realty tax in each year following improvement or redevelopment of lands and buildings over and above municipal realty tax prior to improvement or redevelopment of the lands in question. All commercial and residential properties located in the Central Area are eligible for this program. Commercial areas outside of the Central Area and industrial properties may also be eligible, where appropriate. The increase in taxes, or tax increment, is calculated by subtracting the municipal portion of property taxes before reassessment from the municipal portion of property taxes after reassessment. The Town may provide any proportion of the increment for any length of time that Council deems appropriate, to a maximum of 10 years. The tax increment does not include any increase/decrease in municipal taxes due to a general tax rate increase/decrease, or projects that result in a tax class change without an increase in assessment due to redevelopment. 3.2 FAÇADE IMPROVEMENT GRANT This program is intended to provide a loan or grant to encourage exterior renovations which are in keeping with the desired aesthetic effect and historical/heritage characteristics of buildings within the designated areas. Eligible improvements may consist of external repairs to façades, including signage, lighting, entrances and display windows. Interior work will not be eligible. All commercial and residential properties in the Central Area shall be eligible and commercial properties outside of the Central Area may be eligible at prominent locations. 3.3 ALLEYWAY FAÇADE IMPROVEMENT GRANT This Program is intended to provide loans to property owners in the Central Area to assist with non-street front façade improvements to be consistent with the Central Area Design Study and to improve the appearance of rear alleys and other visible servicing corridors. All commercial and residential properties in the Central Area shall be eligible. For the purposes of this program, a non-street front facade shall mean a portion of a non-street front building that is visible from an adjacent street or alleyway. All works shall be pre-approved and generally be in keeping with the Central Area Design Study. 3.4 ACCESSIBILITY RENOVATION GRANT This program is intended to provide a grant to improve accessibility to and of existing commercial buildings and properties through the renovation of building entrances, upgrading of doors, installation of power assist door operators, installation of ramps, elevating devices, and accessibility washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial spaces in the Town. 97 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 10 3.5 BUILDING PERMIT FEE GRANT PROGRAM This program is intended to provide a grant equivalent to the fees paid for Building Permits. The program is meant to stimulate and encourage development and property improvements. All commercial properties located in the Central Area shall be eligible, as well as all industrial properties throughout the Town. 3.6 ARCHITECTURAL DESIGN GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings in the Central Area who wish to hire a professional such as an architect (for preparing designs, estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape, interior, lighting or graphics/signage) to develop a project concept for other programs offered under this CIP. Design Grants may be applied for prior to the submission of an application for such applicable program. All design work shall generally be in keeping with the Central Area Design Study to be eligible for funding through this program. All commercial properties in the Central Area shall be eligible. 3.7 LEGAL AND REGISTRATION COSTS In order to provide additional motivation for those landowners assessing the CIP programs, the Town will assume a portion of the legal costs and costs associated with registration of agreements for all of the above listed programs. 3.8 BROWNFIELD REDEVELOPMENT INCENTIVE PROGRAM This program is intended to stimulate private sector investment in the reuse and redevelopment of brownfield sites and partially offset the costs associated with the site assessment and remediation. Incentives offered by the Town could include a grant equivalent to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. A maximum grant would be determined by Town Council per environmental study and per property. 3.9 COUNTY TAX GRANT BACK INCENTIVE PROGRAM The County has also adopted a Community Improvement Plan that applies to those lands within the County of Oxford that are subject to a local municipal downtown, central area, or village core-oriented community improvement plan. All lands within the Central Area of the Town of Tillsonburg, as identified on Appendix I, have been designated by County Council, by by-law, as a Community Improvement Project Area (CIPA) for the purpose of administrating the CCIP. Similar to the tax incentive program offered through the Town CIP, the County CIP provides a tax grant back to owners of commercial, industrial or institutional properties and buildings who undertake improvements or redevelopment that result in an increased property assessment. Where a property is eligible for a tax grant back in accordance with the eligibility criteria as contained in the Town CIP and is located in the Central Area, as defined in the County CIP, the subject property may be eligible to receive a grant back for the increased County portion of taxes that would result in the proposed 98 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 11 redevelopment or improvement. As the County CIP is intended to complement and enhance the incentives offered through the Town CIP, this duplication of financial assistance is acknowledged and will be permitted. 99 ESSELTINE DR TILLSON AVENORTH ST E CONCESSION ST W BALDWIN ST CONCESSION ST E VIENNA RDGOSHENSTLISGAR AVE WIL S ONAVESIMCOE ST D E V O NSHI RE A VE GLENDALEDR TILLSONSTBR O CK S T E NORTH ST W OXFORD ST QUARTER TOWN LINEQUARTER TOWN LINEBROADWAYBROADWAYTOWN LINE RD DEREHAMDR CRANBERRY RDCHARLOTTEAVEH IGH W AY 3 HIGHWAY 3 HIGHWAY 3 BELLMILLSI DERDPO T T E R S R D JOHNPOUND RD BRIDGESTE NEWELL RD HARVESTAVE CLEARVIEW DR 500 0 500 1,000 1,500250 Metres ¬Central Area Central Business District Entrepreneurial District Town of Tillsonburg Community Improvement Project Area TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PROJECT AREA SCHEDULE 1 100 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX II TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN SUMMARY OF COMMUNITY IMPROVEMENT INITIATIVES PROGRAM ELIGIBILITY CRITERIA Facade Improvement Program Interest free loan or grant for exterior renovations of buildings within the Central Area. Eligible improvements may consist of external repairs to facades, including signage, lighting, entrances and display windows. Interior renovations will not be eligible. • 50/50 matching funds • Maximum of $10,000 per façade • Commercial properties in the Central Area are eligible. • Other commercial properties outside of the Central Area may be eligible at prominent locations. These projects will not be eligible for the matching BIA funds. • Project shall conform with the design principles contained within the Town’s Central Area Design Study • Projects that meet energy conservation and efficiency goals shall be given a higher score Alleyway Façade Improvement Program Interest free loan or grant for alleyway building facade improvements and works to comply with the Central Area Design Study, for properties in the Central Area. • 50/50 matching funds • Maximum of $10,000 per project • Commercial properties in the Central Area are eligible. • Projects that meet energy conservation and efficiency goals shall be given a higher score Accessibility Renovation Grant This grant, of up to $3000 in 50/50 matching funds is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of the Central Area and commercial buildings throughout the Town. Grant can be used for the following types of projects: • Power assist door operators • Renovation of building entrances • Upgrading of doors • Installation of ramps • Installation of elevating devices • Renovations to create accessible washrooms 101 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Tax Increment Equivalent Grant Back Program Grant to rebate increases in Town property taxes resulting from improvements or redevelopment of lands and buildings, for properties in the CIP area. Projects must meet the eligibility criteria of:  an increase in the assessed value of the property;  Supporting Town objectives of increased residential density, retail, business services and industrial diversity, etc., as contained in the Town’s strategic plans;  Conform to the principles of the Town’s Central Area Design Study (where applicable); • Additional criteria of having front of building comprised of 75% glass, brick or stone and preference given to projects that use the heritage yellow brick evidenced throughout the downtown (where applicable). • Projects that meet energy conservation and efficiency goals shall be given a higher score.  Projects that meet water conservation and re-use goals shall also be given a higher score. Commercial Phase-in Schedule  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five with full taxes being payable in year 6.  Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – 50% rebate of the increased taxes for the first six years, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10 and with full taxes being payable in year 11  Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – 100% rebate of the increased taxes in the first six years, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10 with full taxes being payable in year 11 Industrial Areas  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five with full taxes being payable in year 6.  Projects that improve the overall competitiveness of Tillsonburg’s economic base while provide a high level of design – 50% rebate of the increased taxes for the first six years, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10 and with full taxes being payable in year 11  Projects that are of strategic interest to the community and provide a high level of design – 100% rebate of the increased taxes in the first six years, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10 with full taxes being payable in year 11 102 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Grant in Lieu of Permit Fees Program Grant to rebate the cost of fees for Building Permits for commercial and industrial properties in the CIP area. Commercial Properties outside of the Central Area are not eligible for building permit grants. Industrial - Small • Minimum project value of $150,000 and maximum project value of $500,000 • Grant of 100% of the applicable building permit fees offered as a rebate once the project is completed Industrial – Large (Project value of $500,000 or more) • Grant of 50% of the applicable building permit fees offered as a rebate once the project is completed Commercial (Central Area) Minimum project value of $150,000 Grant of the applicable building permit fee offered as a rebate once the project is complete as follows:  25% Rebate – General renovations/rehabilitations  50% Rebate – Projects that will improve the overall attractiveness of the streetscape and downtown;  75% Rebate – Projects that meet above criteria and provide exemplary attention to detail and a high level of design. Architectural Design Grant Back Program Grant to offset cost of retaining professionals to provide acceptable design(s), in accordance with the Central Area Design Study for eligible properties in the Central Area. • 50/50 matching funds • Maximum of $2,500 per project • Commercial properties in the Central Area are eligible. Brownfield Redevelopment Incentive Program Grant to cover up to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. • 50/50 matching funds • Maximum of $5,000 per project • Applicant must provide a copy of the ESA to the Town for their records Legal and Registration Costs Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. • This may take the form of Town staff registering applicable agreements on title, or a grant to a maximum of $200 to reimburse legal costs of having a solicitor register the applicable agreements on title. 103 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX III TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN RECOMMENDED TAX INCREMENT EQUIVALENT GRANT BACK PROGRAM GUIDELINES - DECISION MAKING MATRIX DEVELOPMENT TYPE CRITERIA LEVEL OF TAX INCREMENT GRANT Downtown Commercial and Multi-Residential Projects Projects that meet General Downtown Development Objectives: •General property renovations/rehabilitations that will improve the attractiveness of the Downtown Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 6 •Only Multi-Residential projects with aminimum of 5-units are considered Projects that meet High Level Downtown Development Objectives: •Improves the overall attractiveness ofthe streetscape/community •Projects that conform to some of thedesign and general guidelines contained in the Town’s Central Area Design Study o E.g. Matching height with adjacentbuildings, building maintains/ improves consistency with heritage elements from adjacent buildings •Improved accessibility Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 11 •Only Multi-Residential projects with aminimum of 5-units are considered Projects that meet Strategic Level Downtown Development Objectives: •Projects that conform to many of thedesign and general guidelines contained in the Town’s Central Area Design Study •Incorporate environmentalsustainability features and technology that results in energy conservation and reduced environmental impact •Improved accessibility with no barriersto access Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 11 •Only Multi-Residential projects with aminimum of 5-units are considered 104 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Commercial Projects Outside of Downtown Projects that meet General Commercial Development Objectives: •General property renovations/rehabilitations that will improve theattractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate Year 4 - 40% rebate Year 5 - 20% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 6 Projects that meet High Level Commercial Development Objectives: •Improves the overall attractiveness ofthe streetscape/community •Projects that provide a higher level ofarchitectural design o E.g. majority of front of buildingcomprised of glass, brick or stone,inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 11 Projects that meet Strategic Level Commercial Development Objectives: •Significantly improves the overallattractiveness of the streetscape/community •Provides for a high level of architecturaldesign: o E.g. majority of front of buildingcomprised of glass, brick or stone,inclusion of heritage elements •Incorporates environmentalsustainability features and technologythat results in energy conservation andreduced environmental impact Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate •Rebate amount is calculated based onincremental assessment growth •Full taxes are payable in year 11 105 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Industrial Projects Projects that meet General Industrial Development Objectives: •General property renovations/rehabilitations that will improve theattractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 6 Projects that meet High Level Industrial Development Objectives: •Improves the overall attractiveness ofthe streetscape/community •Projects that provide a higher level ofarchitectural design: o E.g. majority of front of buildingcomprised of glass, brick or stone,inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 11 Projects that meet Strategic Level Commercial Development Objectives: •Significantly improves the overallattractiveness of thestreetscape/community •Provides for a high level ofarchitectural design: o E.g. majority of front of buildingcomprised of glass, brick or stone,inclusion of heritage elements •Incorporates environmentalsustainability features and technologythat results in energy conservationand reduced environmental impact •Supports growth in key economicsectors for the Town, E.g. Automotive,High Tech Manufacturing, Agri-food/Food Processing, Energy, etc. Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate Full taxes are payable in year 11 106 From:noreply@esolutionsgroup.ca To:Tricia Smith Subject:New Submission Completed for Delegation Request Form Date:February-08-17 12:28:03 PM Hello, Please note the following response to Delegation Request Form has been submitted at Wednesday February 8th 2017 12:27 PM with reference number 2017-02-08-002. First Name John Last Name Preston Street Address 96 TIllson Ave Town/City Tillsonburg Postal Code N4G 3A1 Phone Number 519-842-9000 E-mail Jreston@communitylivingtillsonburg.ca Do you or any members of your party require accessibility accommodations? No Council Meeting Date February 13, 2017 Subject of Delegation Transportation Business Plan - T:GO CALL-N-RIDE Name(s) of Delegates and Position(s) Marty Graf, CEO, Community Living Tillsonburg John Preston, 107 Community Transportation Coordinator, T:GO Fred Galloway, Consultant, Fred J Galloway Associates Name of Group or Person(s) being represented (if applicable) Community Transportation Pilot Program Steering Committee I acknowledge Delegations are limited to fifteen (15) minutes each. I accept Brief Summary of Issue or Purpose of Delegation Presentation to Council on the proposed Business Plan for T:GO CALL- N-RIDE, in relation to a request for application to the Provincial Gas Tax Fund. Will there be a Power Point presentation? No Have you been in contact with a Staff member regarding the Delegation topic? Yes If yes, please list the Staff member(s) you have been working with. David Calder, CAO I acknowledge that all presentation material must be submitted to the Clerk's Office by 4:30 p.m. the Wednesday before the Council meeting date. I accept [This is an automated email notification -- please do not respond] 108 A COMMUNITY TRANSPORTATION INITIATIVE PILOT PROGRAM BUSINESS PLAN – FEBRUARY 2017 Report From Tillsonburg Council’s Community Transportation Service Pilot Program Steering Committee 109 Table of Contents 1 INTRODUCTION ............................................................................................................................. 1 1.1 OVERVIEW................................................................................................................................................................... 1 1.2 TOWN OF TILLSONBURG STRATEGIC PLAN ALIGNMENT ................................................................................................. 2 1.3 TRANSPORTATION IN TILLSONBURG: GETTING THERE REPORT ..................................................................................... 2 2 T:GO VISION, MISSION AND VALUES ...................................................................................... 3 3 CURRENT SITUATION .................................................................................................................. 4 3.1 EXISTING COMMUNITY TRANSPORTATION SERVICES ...................................................................................................... 4 3.2 T:GO CALL-IN-RIDE .................................................................................................................................................... 5 3.3 T:GO PILOT PROGRAM USAGE AND FINANCIAL PROFILES............................................................................................. 6 3.4 LICENSING ................................................................................................................................................................ 10 3.5 SERVICE QUALITY ..................................................................................................................................................... 10 4 T:GO BUSINESS PLAN GOING FORWARD ........................................................................... 10 4.1 INTRODUCTION .......................................................................................................................................................... 10 4.2 PROPOSED SERVICE DELIVERY MODEL ....................................................................................................................... 10 4.3 DRAFT GOVERNANCE AND MANAGEMENT PLAN .......................................................................................................... 13 5 MOVING FORWARD ................................................................................................................... 14 Table of Contents i 110 1 Introduction 1.1 OVERVIEW A Community Transportation Service has been an important point of discussion over the last decade or so in the Town of Tillsonburg. In January 2015, Town Council approved and submitted an application to the Ministry of Transportation for a Community Transportation Pilot Program grant. The application was approved by the Ministry of Transportation in March 2015. Subsequently, T:GO Call-N-Ride (Tillsonburg GO) was developed as a Community Transportation Pilot Service through Community Living Tillsonburg sponsorship and operations. The service is supported by a Town appointed Community Transportation Pilot Program Steering Committee comprised of representatives from the following groups: • Community Living Tillsonburg • Tillsonburg and District Multi-Service Centre • Stonebridge Community Services • Community Advocates Tillsonburg • Oxford County Social Planning Council • Town of Tillsonburg Council • Additional community members as approved by Council • Municipal staff, including the CAO, who interact in an advisory manner with the Committee The Community Transportation Pilot Grant Program application secured $100,000 for a two year period ending on March 31, 2017. With the end of the Provincial funding in approximately seven weeks, the Advisory Committee initiated the development of a Business Plan as a basis to request annualized funding to support T:GO as a permanent Community Transportation Service. This Business Plan is being developed based on the work completed to-date, the original Community Transportation grant application and the Tillsonburg Transportation Study; results of the Pilot Program; and the service delivery model that has been developed. The Business Plan demonstrates what will be required to move this service forward in terms of financial support from the Town of Tillsonburg, the Tillsonburg community and the Ontario Gasoline Tax Refund Program. T:GO Business Plan 1 | Page 111 1.2 TOWN OF TILLSONBURG STRATEGIC PLAN ALIGNMENT The Town’s current Tillsonburg Community Strategic Plan identifies mobility as one of the Town’s Strategic Objectives: 4. Culture and Community 4.3 Improve mobility and promote environmentally sustainable living. Under this Strategic Goal the following actions are outlined: SHORT TERM Town senior management to explore viability of alternative transportation operations, such as community transportation, car share programs and bike share programs. KEY PERFORMANCE INDICATOR Determination of feasible alternative transportation options. MEDIUM TERM Town senior management to implement a suitable transportation marketing program through Town-wide marketing. KEY PERFORMANCE INDICATOR Viable alternatives to private automobiles exist for day-to-day activities. 1.3 TRANSPORTATION IN TILLSONBURG: GETTING THERE REPORT In 2015, the Oxford Social Planning Council completed and presented to the Town of Tillsonburg a study entitled - A Study of Transportation Needs in Tillsonburg, Ontario. The Report was a key component in moving the T:GO Community Transportation Service Pilot Program forward. The following strategic assessments on a Community Transportation Service were provided in the Report: • Public transportation is an economic driver: It provides and supports employment, promotes spending, increases community belonging, and reduces health costs by keeping people active and in their homes. Public transportation strengthens and builds more inclusive communities. • The financial cost of public transit can act as an inhibitor of action. However, the costs of not having public transit are far more costly to our community. Lack of transportation hinders the work of our social service sector by draining its financial resources, staff time and expertise. Lack of transportation has an incredible social cost to the community. T:GO Business Plan 2 | Page 112 2 T:GO Vision, Mission and Values Based on the experience to-date with the Pilot Program, and some initial Committee discussions, an interim Vision, Mission and Values have been developed for the T:GO Community Transportation Service. These are important philosophical statements in guiding the purpose, focus, scope and T:GO operations, both as a community service and in securing the necessary funding. Vision The Vision establishes the fundamental goal that all Tillsonburg residents will have available to them a Community Transportation Service that is accessible no matter their particular circumstances, and affordable so that they can live active and engaged lives in Tillsonburg that are not limited by their transportation constraints and challenges. Mission T:GO’s Mission on an interim basis has been developed as follows: The Mission identifies that T:GO is a community partnership that is not owned by any single organization. It is through this partnership that the range of community needs, resources and opportunities are integrated to facilitate a successful Community Transportation Service. This service is being undertaken to enhance the quality of life, of all Tillsonburg residents by overcoming their transportation constraints, to allow them to be more engaged in community life and to access the services that are important to them in their daily lives for their individual social and physical well-being. T:GO is a community partnership committed to providing accessible and affordable community transportation service that enhances Tillsonburg residents lives through: More active engagement in community life Improved access to public and commercial services AFFORDABLE AND ACCESSIBLE COMMUNITY TRANSPORTATION FOR ALL TILLSONBURG RESIDENTS T:GO Business Plan 3 | Page 113 Principles and Values The following interim Principles and Values have been developed for T:GO, and represent the key decision lens, both strategically and tactically, for a Community Transportation Service in Tillsonburg going forward. Inclusive T:GO will be available to all Tillsonburg residents no matter their particular circumstances, backgrounds, financial perspectives or life experiences. Dignified Community Transportation All Tillsonburg residents will have access to a safe, affordable and dependable service that meets their needs within the resources available. Efficient and Responsive T:GO will be efficient in its operation and use of resources, operating with integrity in everything it does, being accountable for its services and responsive to the needs of Tillsonburg residents. Sustainability A Community Transportation Service is an integral component in achieving a healthier and sustainable community that meets a range of resident needs. Partnerships A broad coalition of community partners is the most successful framework for delivering Community Transportation Service on behalf of and for the benefit of Tillsonburg residents. 3 Current Situation 3.1 EXISTING COMMUNITY TRANSPORTATION SERVICES Beyond the T:GO Pilot Program initiated in January 2015 and ending in March 2017, the other Community Transportation Services available are via Tillsonburg and District Multi-Service Centre (MSC) that provides a non-profit volunteer transportation service in Tillsonburg and the surrounding tri-county area of Oxford, Norfolk, and Elgin since 1981. Presently, the MSC is mandated and funded by the Ministry of Health and Long Term Care to preform 2,500 drives per year. However, MSC has surpassed these numbers in recent years as follows: 2013 3,196 2014 3,603 2015 4,000 T:GO Business Plan 4 | Page 114 This service works within the following model: • A call by a client to MSC for a drive request with 48 hours notice. • A staff person from MSC works to match a client with a volunteer driver based on availability. • With a volunteer driver available, MSC staff call the client back to establish times for pick up and return. • The drive occurs • The volunteer submits a driver log sheet on a monthly basis • MSC generates an invoice for the client, and calculates the reimbursement to the volunteer for the use of their vehicle. • Clients are required to pay their invoice within three months. The service is for seniors 55 years of age and over, and involves $3 for a one way drive in Town. The volunteer receives $2.50. There is a charge of $0.38 per kilometer for out of town drives. In 2015, the MSC had 31 volunteer transportation drivers working variable schedules based on their availability. Stonebridge Community Services, a MSC affiliate, also has a transportation service within their mandate, and they utilize MSC volunteers drivers. They also have access to a wheelchair van. The other ride services available are volunteer-based and are primarily for out-of-town access to medical and other services as provided by the Red Cross and Employment Services. Additionally, the Community Transportation Pilot Program Steering Committee, is in partnership with Oxford Workforce Development Partnership, Unit Way Oxford and other community organizations to support the Regional Rideshare Program in Oxford County. The Regional Rideshare Program (www.regionalrideshare.ca) is a free online ride-sourcing program that encompasses six regions and municipalities in southwestern Ontario to assist people to connect with others through carpooling. 3.2 T:GO CALL-IN-RIDE T:GO Call-In-Ride is a collaborative-based pilot project involving a number of community partners within Tillsonburg that provides a coordinated Community Transportation Service for residents. It operates with its own bus on a blended flex-route, rather than fixed-route service using two different modes: a route- deviation service that provides a set schedule along a fixed-route with the ability to deviate from the route at any point to accommodate needs of riders and to service destinations not specified along the route; point deviation service, when a route is not dedicated during certain times, but regular stops or checkpoints are part of the schedule. Under the Town’s new Vehicle-for-hire By-Law, T:GO is moving towards a route-deviation service. T:GO Business Plan 5 | Page 115 The service operates from Monday to Friday from 5:15 a.m. to 4:30 p.m. and charges $2 per trip. There is a full time and part time bus driver, as well as a Program Coordinator and a Dispatcher. The service operates out of the Livingstone Centre on Tillson Avenue. The route charts and daily schedule are available in Appendix I The services are available to all Tillsonburg residents but has a focus on: • Residents over the age of 50 years. • Students who require transportation to employment venues or school. • Individuals living in poverty within a rural context. • Community Living Tillsonburg people supported within their developmental disabilities and child services programs, and for their camps and group events. • Stonebridge Community Services clients. • Special Olympic athletes. T:GO also now provides rides for clients of: • Legal Aid, Oxford County • Oxford County Services (OW, ODSP) • Employment Ontario • VON Day Program • Salvation Army At this time, the bus utilized by T:GO is not handicapped accessible nor are rides provided to Woodstock, London or for longer distances. 3.3 T:GO PILOT PROGRAM USAGE AND FINANCIAL PROFILES Table 1 identifies the number of drives by month from March 14 to January 2017, as well as subscribing / pre-scheduled riders. During this timeframe, T:GO undertook 5,055 rides involving 649 total riders and 208 pre-scheduled. The data indicates that the number of rides has increased monthly from 114 in March to 916 in January, with March to January growth of 703.5% which reflects start-up to a more steady state operation over the ten months. T:GO Business Plan 6 | Page 116 Table 1 T:GO Monthly Ridership Profile from March 2016 to January 2017 RIDES RIDERS PRE- SCHEDULED MARCH 114 26 7 APRIL 176 19 8 MAY 165 23 9 JUNE 242 37 9 JULY 306 39 14 AUGUST 410 56 19 SEPTEMBER 551 74 21 OCTOBER 656 71 27 NOVEMBER 675 76 33 DECEMBER 844 96 32 JANUARY 916 132 29 TOTAL 5,055 649 208 % OF CHANGE 703.5 407.7 357.1 The number of riders is variable by month, but has continued on a growth incline, up 407.7% from the low to high number of riders per month. In terms of pre-scheduled riders, the same pattern holds true, from seven in March to twenty-nine in January, up 357.1%. Table 2 examines the purpose of the riders’ trips and total trip purpose count for the March 2016 to January 2017 period. Accessing retail services and work are the dominant purposes constituting over one half of the trips. Medical and other uses represented a second band followed by community programs and multi-purpose trips. Education and training, access to social services, traveling for Special Olympics, volunteering, students, going to the food bank and day care represented the other categories. 114 176 165 242 306 410 551 656 675 844 916 26 19 23 37 39 56 74 71 76 96 132 Ridership Statistics Rides Riders T:GO Business Plan 7 | Page 117 Table 2 Registered Rider Trip Purpose and Total Trip Count from March 2016 to January 2017 RIDERS TOTAL TRIP COUNT PURPOSE # % # % WORK 201 22.8 2,377 61.9 RETAIL 221 25.1 825 21.5 MEDICAL 100 11.4 305 7.9 COMMUNITY PROGRAMS 84 9.5 269 7.0 EDUCATION AND TRAINING 32 3.6 226 5.9 OTHER 78 8.9 213 5.5 STUDENTS 24 2.7 178 4.6 SPECIAL OLYMPICS 26 3.0 111 2.9 DAY CARE 7 0.8 105 2.7 VOLUNTEERING 19 2.2 86 2.2 SOCIAL SERVICES 27 3.1 42 1.1 MULTI-PURPOSE TRIPS 61 6.9 0.0 TOTAL 880 100.0 4,737 123.4 Going to work dominated the total trip purpose count at nearly 2,377 trips or nearly one in two trips of the total trips for the period. Retail services was second. Education and training, medical appointments, and other community programs access represented a third band. Students and going to Special Olympics activities, along with day care and volunteering represented a fourth band, accessing social services and the food bank represented lower levels of trip purpose. Table 3 examines T:GO’s registered rider demographic profile from November 2016 to January 2017. For those riders identified, 103 were seniors and 39 were students / youth. In regards to gender, nearly two thirds were female and one third male. T:GO Business Plan 8 | Page 118 Table 3 T:GO Registered Rider Demographic Profile as of January 6, 2017 For the selected affiliations of the registered riders, 19, or nearly one third were from Community Living Tillsonburg’s programs or child services. Approximately 60% were from other community services, with lower affiliation levels with Employment Ontario, Oxford County Services and Stonebridge / MSC. Seniors and females tend to be the dominant characteristics of the registered riders with Community Living Tillsonburg / Child Services and other community services having the highest rider affiliations. Table 4 T:GO Pilot Project April 1, 2015 to March 31, 2017 Table 4 examines T:GO’s Project Financial Statement. The primary revenue is a $100,000 grant from the MTO Community Transportation Grant Program. There is also some initial start-up costs, such as for the website, additional technology, launch event, etc. Total revenues involved $153,560, of which the MTO grant, at $100,000, is the largest component, followed by $20,100 in partner contributions involving value-in-kind (space, equipment, website, etc., and funds). The expenses totaled $153,470 of which salaries and benefits represent 73.1% of total # % % OF TOTAL RRS (257) AGE Seniors 103 26.9 Students / Youth 39 13.1 Unidentified 128 60.0 Total Age 270 GENDER Female 156 64.0 Male 101 36.0 Total Gender 257 SELECTED RIDER AFFILIATIONS Community Living Tillsonburg / Child Services 19 32.8 7.4 Other Community Services 17 29.3 6.6 Employment Ontario 9 15.5 3.5 Oxford County Services 7 12.1 2.7 Stonebridge / MSC 6 10.3 2.3 Total Selected Rider Affiliations 58 22.6 BUDGET $ % REVENUES MTO Grant 100,000 65.1 Partner Contributions 20,100 13.1 Donations 12,451 8.1 Fares 11,263 7.3 Wage Subsidies (Drivers / Dispatcher) 9,746 6.3 Total Revenues 153,560 EXPENSES Salaries & Benefits 112,129 73.1 Vehicle Operations / Lease 23,437 15.3 Office Administration 6,000 3.9 Technology 5,304 3.5 Advertising / Outreach 5,000 3.3 Launch Event 1,600 1.0 Total Expenses 153,470 Net Result / Carry Forward 90 T:GO Business Plan 9 | Page 119 expenses. The other large expense category is for vehicle operations and lease at $23,437. The financial performances to March 31, 2017 is forecasted to be essentially breakeven. 3.4 LICENSING Currently, T:GO operates under the Town of Tillsonburg Vehicle for Hire By-Law No. 4051, and is currently licensed as per the terms and conditions of that By-Law. The By-Law was amended and operators will be required to upgrade their licenses when their license renewals occur in March 2017. T:GO will need a Group Transportation Operator License. Currently T:GO does not have a Commercial Vehicle License which will be required in order to transport individuals out of town on a fee for service basis. 3.5 SERVICE QUALITY No specific rider satisfaction surveys have been completed to-date. However, there are numerous anecdotal user comments as identified by the drivers. The primary comment is “Thank goodness for this service, otherwise I could not get out of my home as often as I do.” A number of comments in this regard have been provided to the drivers. The primary complaint is associated with wait times on both ends of a ride. In Appendix II are some testimonials that have been voluntarily provided by riders utilizing the T:GO service. 4 T:GO Business Plan Going Forward 4.1 INTRODUCTION With a March 31, 2017 deadline for the Pilot Program’s funding and operations, Committee of Council, Community Transportation Pilot Program Steering Committee has developed a Business Plan in support of a permanent service. The intent of this Business Plan is to demonstrate the need and benefit of a Community Transportation Service in order to access Ministry of Transportation Gasoline Tax Refund funds that are available to Ontario municipalities, as well as to identify the need for Town funding and funding support from the community. Also, the MTO is providing an additional $50,000 one year grant for this pilot program initiative extending the original grant by one year through March 2017 to March 2018. 4.2 PROPOSED SERVICE DELIVERY MODEL The proposed service delivery model in going forward in 2017/2018 for T:GO falls within the following framework: • To continue to provide the T:GO service in Tillsonburg as currently undertaken and as described in Section 3. T:GO Business Plan 10 | Page 120 • To introduce an out of town service for medical, transportation and other uses in partnership with MSC / Stonebridge’s health-based program using three zones: ZONE AREA PROPOSED RIDER FEE RETURN A Local Area $6 B Ingersoll / Woodstock $10 C London $20 • To integrate private taxi services into the broader Community Transportation Service in order to reduce wait times and to facilitate point to point service delivery not available via T:GO under its license or capacities, as well as service calls in the evenings and weekends. The taxi companies current arrangement with Community Advocates Tillsonburg for Special Olympic Athletes in the evenings and weekends will be sustained, and they would also be utilized for some out of town rides. • To achieve a higher level of integration with the volunteer driver-based services, e.g. the Stonebridge / MSC service, with the ultimate goal of establishing a one call capability for any ride requirements. The intent of this proposed service delivery model is to build capacity and sustainability and then to grow where demand warrants and capability and licensing permit. It is also designed to use all the resources available in the community, including the volunteer drives, T:GO, MSC / Stonebridge and the taxi operators in an integrated service delivery model that effectively utilizes the financial and vehicle resources available. T:GO will continue to operate with a $2 per ride fee for the riders it picks up and brings back for the in- town service. When a taxi is utilized, the net cost to the user would be $2, with T:GO’s budget supporting a $7 refund either paid directly to the taxi company or the rider. The payment strategy will be negotiated with the taxi operators. The in-town service will operate on a flex-route (route deviation) model, i.e. scheduled routes with ability to adjust a route based on rider needs. Table 5 outlines the proposed annual revenues and expenses budget for the T:GO service going forward. The following revenue assumptions has been used to develop the income calculations: • The Town of Tillsonburg would contribute $40,000, which along with other revenues, would generate $37,500 in Ontario Gasoline Tax Refund Program, which provides 75% of the municipal T:GO Business Plan 11 | Page 121 contribution. A recent provincial government announcement indicated increased funding would be available for public transit services under this program. • A new MTO one time grant of $50,000 is incorporated as per the recent letter to the Town. • Daily ridership on average would be 40 rides of the maximum 50 rides daily capacity for forty weeks, and 30 rides daily for a summer season of twelve weeks, generating $19,600 in total user fees. • Community Living Tillsonburg and the Gilvesy Foundation have committed $20,000 to T:GO for operational support. • Donations, such as churches that have offered to buy individual days of service, donations and other partners contributions total $10,000. • The Employment Ontario Grant in support of the Dispatcher’s salary would continue at $11,856 per year. The taxi fees related to the expenses are based on approximately 115 riders per month at $7 net per ride to be paid by T:GO to the taxi firms based on ridership. Table 5 T:GO Proposed Budget REVENUES $ EXPENSES $ RIDE FEES 19,600 SALARIES 93,256 TOWN OF TILLSONBURG 40,000 BENEFITS 11,132 MTO GASOLINE TAX REFUND 37,500 FACILITIES VIK MTO GRANT 50,000 EQUIPMENT VIK COMMUNITY LIVING TILLSONBURG / GILVESEY FOUNDATION 20,000 FUEL 9,600 INSURANCE 1,000 PARTNERS / DONATIONS / CHURCHES 10,000 TAXI FEES 11,000 EMPLOYMENT ONTARIO 11,856 FEES PAID 250 VEHICLE MAINTENANCE 4,000 VEHICLE LEASE 13,500 OUT OF TOWN COVERAGE 34,500 MARKETING 2,500 WEBSITE 700 FUNDRAISING 500 COORDINATION SOFTWARE 5,000 OTHER EXPENSES 1,000 Total Revenues 188,956 Total Expenses 187,938 Net Result + / - $1,018 T:GO Business Plan 12 | Page 122 The results of these revenue sources would provide $188,956. The cost components identify total delivery expenses of $187,938, resulting in a net surplus of potentially $1,018. The service would continue to be provided an operating base by the Livingstone Centre at no cost as a contribution to the program over and above the budget considerations. T:GO has also applied and made a presentation to the United Way of Oxford for $28,000 in funding with a decision anticipated in March 2017. 4.3 DRAFT GOVERNANCE AND MANAGEMENT PLAN The Board of Directors of Community Living Tillsonburg is proposed to be the governing body for T:GO going forward. Community Living Tillsonburg has agreed to be the host organization for T:GO. In terms of management responsibility, the Executive Director of Community Living Tillsonburg would be the executive in charge, directly supervising the T:GO Service Coordinator under this proposed model. The Executive Director will have operational responsibility and reports to the Board of Directors. In support of the T:GO Community Transportation Service, an Advisory Committee would be established involving the following representatives: • Councillor and staff from the Town of Tillsonburg • A representative from the Multi-Service Centre • A representative from Social Planning Council, Oxford • A representative from Community Advocates Tillsonburg • Two to three additional community members • The Executive Director of Community Living Tillsonburg in support of the Advisory Committee A Terms of Reference and meeting schedule will be developed and finalized. The Terms of Reference will focus on the following roles for the Advisory Committee: • Review of the annual budget and overall financial perspectives of the service. • Reviews of service statistics, levels, routes and operations • Advice on service expansion and growth • Oversight of the Vision, Mission and Values ensuring their implementation on a day to day basis within the service delivery. • Support in fundraising and donation acquisitions • Other roles as they may evolve. T:GO Business Plan 13 | Page 123 It is currently proposed, that the Advisory Committee would meet every two months in the first year of operation and then quarterly thereafter, or as required by the Executive Director of Community Living Tillsonburg or the Chairperson of the Advisory Committee. The Advisory Committee would appoint a Chair from amongst its representatives who would be responsible for: • Meeting management, developing agendas, and ensuring minutes are taken and distributed; • Liaising with the Executive Director • Meeting at a minimum of twice per year directly or through a designate, with the Board of Directors of Community Living Tillsonburg on program activities, opportunities, concerns and future perspectives. • Reporting annually to the Council of the Town of Tillsonburg through a written report and / or in person to provide performance and future T:GO perspectives and financial needs. 5 Moving Forward The results of the Business Plan’s assessments, analyses and inputs indicate the growing and sustained use of T:GO, as well the assessments identified the importance of the Town of Tillsonburg as a participating partner in both developing and funding a Community Transportation Service, which is supportive to the achievement of its Strategic Plan and the needs of Tillsonburg residents, as well as to access Provincial Gasoline Tax Rebate funding. Based on the Community Transportation Service Pilot Program assessments the following actions are recommended by Council’s Community Transportation Service Pilot Program Steering Committee: • That the Council of the Town of Tillsonburg support the ongoing delivery and development of T:GO as a Community Transportation Service as outlined in this Business Plan. • That the Council of the Town of Tillsonburg undertake an annual $40,000 grant in support of the T:GO Community Transportation Service and utilize the $50,000 MTO grant for the pilot program. • That the Town of Tillsonburg apply for the maximum Ontario Gasoline Tax Refund available to the Town on an annual basis. • That Town Council appoint a Council member and a senior staff person to the T:GO Advisory Committee. T:GO Business Plan 14 | Page 124 APPENDIX I Route Charts and Daily Schedule 125 APPENDIX II Ridership Testimonials 126 A COMMUNITY TRANSPORTATION INITIATIVE PILOT PROGRAM BUSINESS PLAN – FEBRUARY 2017 Report From Tillsonburg Council’s Community Transportation Service Pilot Program Steering Committee 127 STEERING COMMITTEE Community Living Tillsonburg Tillsonburg and District Multi-Service Centre Stonebridge Community Services Community Advocates Tillsonburg Oxford County Social Planning Council Town of Tillsonburg Council Additional community members as approved by Council Municipal staff 2 128 TOWN STRATEGIC PLAN ALIGNMENT 4.Culture and Community Improve mobility and promote environmentally sustainable living SHORT TERM Town senior management to explore viability of alternative transportation operations, such as community transportation, car share programs and bike share programs. KEY PERFORMANCE INDICATOR Determination of feasible alternative transportation options. MEDIUM TERM Town senior management to implement a suitable transportation marketing program through Town - wide marketing. KEY PERFORMANCE INDICATOR Viable alternatives to private automobiles exist for day-to-day activities. 3 129 VISION AFFORDABLE AND ACCESSIBLE COMMUNITY TRANSPORTATION FOR ALL TILLSONBURG RESIDENTS 4 130 MISSION T:GO is a community partnership committed to providing accessible and affordable community transportation service that enhances Tillsonburg residents lives through: More active engagement in community life. Improved access to public and commercial services 5 131 VALUES AND PRINCIPLES Inclusive Dignified Community Transportation Efficient and Responsive Sustainability Partnerships 6 132 T:GO MONTHLY RIDERSHIP PROFILE FROM MARCH 2016 TO JANUARY 2017 7 133 REGISTERED RIDER TRIP PURPOSE AND TOTAL TRIP COUNT FROM MARCH 2016 TO JANUARY 2017 Riders Total Trip Count Purpose # % # % Work 201 22.8 2,377 61.9 Retail 221 25.1 825 21.5 Medical 100 11.4 305 7.9 Community Programs 84 9.5 269 7.0 Education and Training 32 3.6 226 5.9 Other 78 8.9 213 5.5 Students 24 2.7 178 4.6 Special Olympics 26 3.0 111 2.9 Day Care 7 0.8 105 2.7 Volunteering 19 2.2 86 2.2 Social Services 27 3.1 42 1.1 Multi-Purpose Trips 61 6.9 0.0 Total 880 100.0 4,737 123.4 8 134 T:GO REGISTERED RIDER DEMOGRAPHICS PROFILE AS OF JANUARY 6, 2017 # % % OF TOTAL RRS (257) AGE Seniors 103 26.9 Students / Youth 39 13.1 Unidentified 128 60.0 Total Age 270 GENDER Female 156 64.0 Male 101 36.0 Total Gender 257 SELECTED RIDER AFFILIATIONS Community Living Tillsonburg / Child Services 19 32.8 7.4 Other Community Services 17 29.3 6.6 Employment Ontario 9 15.5 3.5 Oxford County Services 7 12.1 2.7 Stonebridge / MSC 6 10.3 2.3 Total Selected Rider Affiliations 58 22.6 9 135 T:GO PILOT PROJECT APRIL 1, 2015 TO MARCH 31, 2017 BUDGET BUDGET $ % REVENUES MTO Grant 100,000 65.1 Partner Contributions 20,100 13.1 Donations 12,451 8.1 Fares 11,263 7.3 Wage Subsidies (Drivers / Dispatcher) 9,746 6.3 Total Revenues 153,560 EXPENSES Salaries & Benefits 112,129 73.1 Vehicle Operations / Lease 23,437 15.3 Office Administration 6,000 3.9 Technology 5,304 3.5 Advertising / Outreach 5,000 3.3 Launch Event 1,600 1.0 Total Expenses 153,470 Net Result / Carry Forward 90 10 136 PROPOSED SERVICE DELIVERY MODEL To continue to provide the T:GO service in Tillsonburg as currently undertaken and as described in Section 3. To introduce an out of town service for medical, transportation and other uses in partnership with MSC / Stonebridge’s health- based program using three zones: To integrate private taxi services into the broader Community Transportation Service in order to reduce wait times and to facilitate point to point service delivery not available via T:GO under its license or capacities, as well as service calls in the evenings and weekends. The taxi companies current arrangement with Community Advocates Tillsonburg for Special Olympic Athletes in the evenings and weekends will be sustained, and they would also be utilized for some out of town rides. To achieve a higher level of integration with the volunteer driver-based services, e.g. the Stonebridge / MSC service, with the ultimate goal of establishing a one call capability for any ride requirements. ZONE AREA PROPOSED RIDER FEE RETURN A Local Area $6 B Ingersoll / Woodstock $10 C London $20 11 137 PROPOSED BUDGET REVENUES $ RIDE FEES 19,600 TOWN OF TILLSONBURG 40,000 MTO GASOLINE TAX REFUND 37,500 MTO GRANT 50,000 COMMUNITY LIVING TILLSONBURG / GILVESEY FOUNDATION 20,000 PARTNERS / DONATIONS / CHURCHES 10,000 EMPLOYMENT ONTARIO 11,856 EXPENSES $ SALARIES 93,256 BENEFITS 11,132 FACILITIES VIK EQUIPMENT VIK FUEL 9,600 INSURANCE 1,000 TAXI FEES 11,000 FEES PAID 250 VEHICLE MAINTENANCE 4,000 VEHICLE LEASE 13,500 OUT OF TOWN COVERAGE 34,500 MARKETING 2,500 WEBSITE 700 FUNDRAISING 500 COORDINATION SOFTWARE 5,000 OTHER EXPENSES 1,000 Total Revenues 188,956 Total Expenses 187,938 Net Result + / - $1,018 12 138 DRAFT GOVERNANCE & MANAGEMENT PLAN Community Living Tillsonburg is proposed to continue to host T:GO going forward. 13 Councillor and staff from the Town of Tillsonburg A representative from the Multi-Service Centre A representative from Social Planning Council, Oxford A representative from Community Advocates Tillsonburg Two to three additional community members The Executive Director of Community Living Tillsonburg in support of the Advisory Committee ADVISORY COMMITTEE 139 MOVING FORWARD That the Council of the Town of Tillsonburg support the ongoing delivery and development of T:GO as a Community Transportation Service as outlined in this Business Plan. That the Council of the Town of Tillsonburg undertake an annual $40,000 grant in support of the T:GO Community Transportation Service and utilize the $50,000 MTO grant for the pilot program. That the Town of Tillsonburg apply for the maximum Ontario Gasoline Tax Refund available to the Town on an annual basis. That Town Council appoint a Council member and a senior staff person to the T:GO Advisory Committee. 14 140 Council Committee Request Council Committee Request forms and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE Committee Information Committee Name Committee Chair Phone Number E-mail Request Details Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month) Subject and comments for the Request Dollar Amount Requested, if applicable: __________________________________________________________________________________ Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or jbunn@tillsonburg.ca Please note that submission of this form does not guarantee the approval of the request. The Clerk's office will confirm the request by e-mail after receiving this form. PLEASE COMPLETE PAGE TWO 141 Name of Staff Liaison Is there any supporting documentation you will be providing to Council? Will there be a Power Point presentation accompanying the request? I acknowledge that the Chair of the Committee (or representative) must be in attendance of the Council meeting to speak and answer questions Council may have: I acknowledge that all supporting documentation must be submitted by 4:30 p.m. to the Deputy Clerk by Monday before the meeting date: Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. Copy of the Resolution as passed by the Committee Acknowledged Acknowledged Yes No Yes No Please forward completed forms to the Deputy Clerk at jbunn@tillsonburg.ca 142 Report Title Celebration Plaza Report No. PRA 17-02 Author Mel Getty – Chair, Parks & Recreation Advisory Meeting Type Council Meeting Council Date February 13, 2017 Attachments • RECOMMENDATION THAT Report PRA 17-02 – Celebration Plaza be received for information; AND THAT Council approve the design of Tillsonburg’s Celebration Plaza as presented including a bandshell-type multipurpose structure approximately 50’x25’ in size. EXECUTIVE SUMMARY The Parks & Recreation Advisory Committee is recommending Council approve the design of Tillsonburg’s Celebration Plaza and endorse a bandshell-type multipurpose structure approximately 50’x25’ in size. BACKGROUND At the Committee meeting on February 7, 2017 the following two motions were passed: On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee endorse the RESOLUTION received from the Memorial Park Revitalization Subcommittee – Celebration Plaza and it be forwarded to council for approval. (7-0) Moved By: D. Baxter Seconded By: C. Cole On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee endorse the RESOLUTION received from the Memorial Park Revitalization Subcommittee – Multipurpose band shell/stage with dimensions of 50’x25’ and it be forwarded to council for approval. (7-0) Moved By: D. Scanlan Seconded By: D. Baxter These recommendations are in response to the following motions which were passed at the Memorial Park Revitalization Project Subcommittee meeting on January 30, 2017: Moved By: J. McLean, Seconded By: D. Scanlan THAT the Memorial Park Revitalization Committee endorse the Celebration Plaza conceptual plan as presented and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. Moved by: T. Smith, Seconded by: J. McLean THAT the Memorial Park Revitalization Committee endorse the multipurpose structure, approximately 40’ x 25’ proposed by the Kinsmen Club and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. Page 1 / 1 PRA 17-02 - Celebration Plaza 143 Report Title Celebration Plaza Project Update Report No. RCP 17-12 Author Rick Cox, Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date January 23, 2017 Attachments • Canada 150 Infrastructure Intake II Application • Letter from FedDev Southern Ontario RECOMMENDATION THAT Report RCP 17-12 – Celebration Plaza Project Update be received for information; AND THAT Council authorize staff to initiate procurement of the site works required to remove the portions of the racetrack that need to be removed to facilitate the Celebration Plaza; AND THAT Council authorize staff to continue working with RKLA and the Memorial Park Revitalization Project Subcommittee to finalize the design of the Celebration Plaza project to bring back for Council approval. EXECUTIVE SUMMARY In order to have the Celebration Plaza project ready for use in time for Turtlefest and Canada Day 2017, the design must be completed and the site work must begin as soon as possible. BACKGROUND In Report RCP 2017-05 – Canada 150 Infrastructure Grant Update provided to Council as information at the their meeting of January 9, 2017, Council was advised that "Staff will work with the Memorial Park Revitalization Subcommittee and the consultants from RKLA to finalize the required design work as quickly as possible for Council’s review and approval”. Since January 9, the project has been reviewed with RKLA to establish a preliminary schedule and scope of work for implementation. The design will need to be approved at the March 2nd Council meeting and site work will need to begin on or around March 1. The cost profile of the project submitted for the successful funding application included a breakdown of cost categories totalling $385,000. The application requested a 33% contribution towards the project which included work on the implementation of the Memorial Park Revitalization Project. The approved project outline includes: • Installation of Celebration Plaza including commemorative plantings, flags, and space for outdoor performances; • Upgrades to Trans-Canada Trail and pedestrian connections through site to barrier-free status; • Creation of a formal gateway including Confederation Rose Garden; • Reconfiguring and improving hardball diamond to make it accessible to all ages; • Naturalizing pathway corridors with native species; Page 1 / 3 RCP 17-12 - Celebration Plaza Project Cost categories Budget Spent to date Project Design/Management 35,000$ 6,780$ Construction 315,000$ 8,240$ Contingency 35,000$ Total 385,000$ 15,020$ 144 Other benefits of the project were identified as: • Improved access for persons with disabilities; • Walkways that provide improved service to the residents who use the site as an active transportation route to school, shopping and work; • Improvements that help event organizers reduce costs and attract more visitors and vendors; • Use of solar and LED site lighting to improve energy efficiency; • Improvements to the cost effectiveness of maintenance activity. If the hardball diamond element does not remain part of the project, staff will need to advise the granting agency (FedDev Ontario) and seek approval before proceeding with the redefined project. If the hardball diamond is part of the project, the most cost-effective approach to construction will result in the reconfigured diamond not being available for use at least until later in the season and potentially not until the 2018 season. A decision on this element is required as soon as possible so the appropriate design can be prepared, and if necessary, approval obtained for the amended project plan. Once it has been received from the granting agency, staff will be providing Council with a report seeking authority for the Mayor & Clerk to sign a Contribution Agreement. As part of that Agreement, a resolution is required from Council referencing the contribution agreement, the project name and the approved funding amount. CONSULTATION/COMMUNICATION Discussion at the staff level with RKLA & CJDL, and by the Memorial Park Revitalization Subcommittee (meeting January 16, 2017) and the Parks & Recreation Advisory Committee (meeting January 17, 2017) has concluded that: 1. Having the Celebration Plaza ready for use in time for Canada Day really means that it has to be ready for use by Turtlefest weekend as there is a very short time between the two events; 2. Starting the initial groundwork does not have to wait for the weather to break or the final design to be approved; 3. It may be possible to remove the sections of the racetrack that need to be removed to create the space for the Celebration Plaza without removing Hardball Diamond #1; 4. It is possible to leave sections of the racetrack suitable for the Agricultural Society to hold their derby event and for the Turtlefest ATV drag/pull event. 5. Turtlefest, Canada Day, the Ribfest and the Agricultural Fair would all benefit from having the performance space component of the Celebration Plaza to host the outdoor music components of the events; FINANCIAL IMPACT/FUNDING SOURCE The project anticipated securing $106,700 towards the project from community partners. To date, a commitment of $50,000 has been made by the Tillsonburg Kinsmen Club towards the bandshell/performance space incorporated into the plaza. The Tillsonburg Rotary Club has yet to finalize their commitment but their current estimate is approximately $30,000 focused on pedestrian connections and walkway components along the Western edge of the property. The Town will need to ensure the community commitments are secured or will have to increase the Page 2 / 3 RCP 17-12 - Celebration Plaza Project 145 Town’s contribution to make up the 67% match to the 33% approved grant. Any cost overruns and ineligible expenditures will also be the responsibility of the Town. In addition to the above, grant funds of $128,300 have been approved, and the Town’s contribution of $150,000 will come from reserve ($100,000) and 2017 taxation ($50,000). COMMUNITY STRATEGIC PLAN (CSP) IMPACT This Report provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Economic Sustainability • Objective 4 – Culture & Community Page 3 / 3 RCP 17-12 - Celebration Plaza Project 146 Council Delegation Request This Delegation Request form and any written submissions or background information for consideration by Council must be submitted to the Clerk's office by the following deadline: 4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE First Name Last Name Street Address Town/City Postal Code Phone Number E-mail Website: Do you or any members of your party require any accessibility accommodations? Yes No If yes, how can we assist? Should you require assistance completing this form, please contact: Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca Please note that submission of this form does not guarantee the approval of your request for Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form. COMPLETE PAGE TWO (2) OF THIS FORM 147 Delegation Information (Must be completed) Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month): Subject of Delegation Names of Spokespersons (and positions) Name of Group or Person(s) being represented (if applicable) Brief Summary of Issue or Purpose of Delegation Will there be a Power Point presentation accompanying the Delegation Yes No Have you been in contact with a Staff member regarding the Delegation topic? Yes No If yes, please list the Staff member(s) you have been working with? I acknowledge Delegations are limited to fifteen (15) minutes each: I accept I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the meeting date: I accept 148 Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is collected and maintained for purpose of creating a records that is available to the general public, pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor, Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224. 149 Report Title Canada 150 Celebration Tree Program Report No. CAN 17-01 Author Tricia Smith, Deputy Clerk Meeting Type Council Meeting Council Date February 13, 2017 Attachments RECOMMENDATION THAT Council receive Report CAN 17-01, Canada 150 Celebration Tree Program: AND THAT Council endorse the implementation of a Celebration Tree Program in 2017 to commemorate Canada’s 150th anniversary; AND THAT the matter be referred to staff for review and a report be brought back to Council on the process to implement the program. EXECUTIVE SUMMARY The year 2017 marks the 150th anniversary of Canada’s Confederation and a number of initiatives are being developed across the nation to mark this momentous celebration. At the January 30, 2017 meeting, the Canada 150 Committee discussed the implementation of a Celebration Tree program during the 2017 planting season to commemorate Canada’s sesquicentennial. The committee is proposing a program which would give the community an opportunity to purchase a tree from the Town in recognition of Canada 150 at a cost of $150 per tree. A total of 150 trees would be made available for purchase. The Manager of Parks & Facilities recommended that a variety of Carolinian trees (i.e. Tulip Tree) be offered for sale to ensure that if a certain species develops a disease, all of the trees would not be lost. Any trees offered for sale would need to comply with the requirements of the Town’s Tree Policy. It was indicated by the Manager of Parks & Facilities that the proposed $150 per tree would provide buyers with a medium to large sapling approximately 5-6 ft. in height. The committee is recommending a central location within the Town for the planting of the trees such as near or around the new Celebration Plaza, around which Canada Day events and activities will be focused. A commemorative plaque or signage identifying the program in honour of Canada 150 and the names of those who purchased a tree could be displayed at the planting location. A portion of the proceeds from each tree purchased could be allocated for the purchase of the plaque. In consultation with the Manager of Parks & Facilities it was indicated Page 1 / 2 CAN 17-01, Canada 150 Celebration Tree P 150 that early spring would be the best time of the year for the tree planting to allow the trees to develop a stable root system before winter and reduce the mortality rate. However, it was noted that the Town currently does not have the resources or equipment to water and maintain any trees planted as part of the Celebration Tree program and a funding source would need to be identified to cover the increased operational expenses. This program would be separate from the Memorial Tree Program currently operated by the Town, which charges $576.30 (incl. HST) per tree (approximately 8-10 ft. in height), and includes the cost of the tree, installation, on-going maintenance and an engraved stone marker. Trees purchased as part of this program are planted in a mutually-agreed upon location with a Tillsonburg Park or the Cemetery. However, similar to this program trees for the Celebration Tree Program could be ordered individually on an as needed basis. The committee passed the following resolution: Resolution #3 Moved By: Councillor Stephenson Seconded By: Josiane DeCloet THAT the Canada 150 Committee recommends that Council establishes a special celebration tree program for Canada 150 for 150 trees to be sold at $150 each to be planted within the Town of Tillsonburg. Carried CONSULTATION/COMMUNICATION Consultation was made with the Manager of Parks & Facilities regarding the implementation of a Celebration Tree Program and for background information on the Town’s Memorial Tree Program. FINANCIAL IMPACT/FUNDING SOURCE The costing is not currently identified within the 2017 draft Budget & Business Plan. Any financial impact will be brought back for Council consideration. COMMUNITY STRATEGIC PLAN (CSP) IMPACT The design of a central planting location for a Commemorative Tree Program would add to the beautification of the Town helping to make Tillsonburg an attractive place to live and enhance a local event venue, as well as commemorate an important milestone in Canada’s history. Page 2 / 2 CAO 151 Report Title Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request Report No. HBC 17-01 Author Bob Marsden, Committee Chair Meeting Type Council Meeting Council Date February 13, 2017 Attachments • RECOMMENDATION THAT Report HBC 17-01 Tree to Our Nature, Canada 150 Legacy Program - Grant Application Request be received for information. AND THAT Council direct staff to submit an application to the Tree for Our Nature, Canada 150 Legacy Program for up to $5,000. EXECUTIVE SUMMARY The Heritage, Beautification & Cemetery Advisory Committee (HBCAC) recommends that Council authorize Recreation, Culture and Parks staff to submit an application under the Tree to Our Nature, Canada 150 Legacy Program for grant funding of up to $5,000 towards community tree planting in celebration of Canada 150. BACKGROUND The HBCAC became aware of the Tree to Our Nature, Canada 150 Legacy Program and the item was tabled for discussion at the February 2, 2017, HBCAC meeting. The following motion was adopted: Moved By: S. Saelens Seconded by C. Nagy THAT Heritage, Beautification & Cemetery Advisory Committee seek approval from Council to authorize staff to submit an application to the Tree for Our Nature, Canada 150 Legacy Program for up to $5,000. Carried Page 1 / 1 HBC 17-01 Tree to Our Nature Grant 152 2017 Budget and Business Plans February 13, 2017 153 2 2017 Budget •2017 DRAFT BUDGET •Council passed a resolution at the February 2, 2017 budget meeting to bring the 2017 Draft Budget and Business Plans at $13,989,100 to this Council meeting for Council consideration 2017 Budget 154 3 Budget Proposal It is proposed to increase the combined operating and capital tax supported budget from $13,468,500 to $13,989,100. This increase of $520,600 comes from a combination of assessment growth of 1.1% and tax levy increase of 2.7% 2017 Budget 155 4 Changes to Tax Levy 2017 Budget Year Levy Change % 2009 0.00755081 -3.3% 2010 0.00754233 -0.1% 2011 0.00745651 -1.1% 2012 0.00737536 -1.1% 2013 0.00725973 -1.6% 2014 0.00722218 -0.5% 2015 0.00723594 0.2% 2016 0.00723430 0.0% 2017 0.00743117 2.7% proposed 156 5 Taxation Mix 2017 Budget Current Weighted Value Assessment (CVA weighted) Mix Year over Year 2016 Current 2017 Phase-In Change $ Change % RESIDENTIAL (RT) 1,256,827,097 67.5% 1,292,511,258 68.7% 35,684,161 2.84% NON-RESIDENTIAL 604,923,876 32.5% 589,978,046 31.3% -14,945,830 -2.47% Total CVA $ 1,861,750,973 100% 1,882,489,304 100% 20,738,331 1.11% 157 6 Operational Changes •Service levels have been maintained or enhanced as seen in Departmental Business Plans •Heat, Light & Water increased to reflect actual costs - 10% •1.5% wage adjustment for staff effective April 1st •Canada 150 celebrations supported 2017 Budget 158 7 Capital Budget •$7.2 M is for capital which can be found in a few main areas •Fleet for Hydro and Water Services •Pool deck replacement •Town Fleet, Snowplow, sidewalk plow, street sweeper, 55hp tractor •Roads & Storm sewers , Riverview, Broadway/North, Newell Rd •Building Repairs, Community Centre Roof and LED lighting •New phone system, software and computer replacements •Airport self serve fuel and asphalt crack repairs •Transfer station site improvements •Memorial Park Canada 150 improvements, Celebration Plaza •Highway 3 access to Industrial Land 2017 Budget 159 8 Capital Funding 2017 Budget Financing Method Protection RCP OPS Finance Corporate Utility Total User Fee Debt 100,000 525,000 625,000 DC Reserves 17,000 424,700 18,500 460,200 Federal Grant 88,000 579,700 667,700 Gas Tax 465,000 465,000 Provincial Grant 20,000 1,205,500 1,225,500 OCIF 50,000 50,400 100,400 Reserves 14,000 148,900 524,400 331,200 566,500 1,585,000 Debenture 26,000 355,500 475,000 856,500 Misc & Donations 85,000 1,000 86,000 Taxation 114,000 352,000 575,600 135,000 1,176,600 Total 171,000$ 1,199,400$ 4,301,300$ 466,200$ 585,000$ 525,000$ 7,247,900$ 160 9 Unrestricted Reserves 2017 2017 Budget Reserve Investment Projected Account Balance Transfers Transfers or Other Balance Name 01-Jan-17 In - 2017 Out - 2017 Income 31-Dec-17 Income 20,000 20,000 Airport 57,450 57,400 50 Building - 6,000 6,000 Council 13,400 10,000 23,400 CSC 32,703 32,700 3 Ec. Dev 849,271 83,500 531,500 401,271 Eng 38,156 38,100 56 Fire 14,000 45,000 14,000 45,000 Fleet 319,552 315,000 4,552 General 411,575 100,400 150,400 361,575 IT 302,192 65,000 290,000 77,192 Misc 220,000 220,000 Parking 180,214 44,000 36,000 188,214 Parks 21,918 11,000 32,918 Police 123,783 41,300 82,483 RCP 140,656 143,900 3,244- Roads 92,754 92,900 146- Roof 5,318 5,318 Museum 5,000 5,000 - Election 44,000 44,000 Trans Stn 21,000 21,000 - Non-cash 398,532 398,532 3,291,474 364,900 1,769,200 20,000 1,907,174 161 10 Restricted Reserves and Trusts 2017 Budget Restricted Investment Projected Reserves Balance Transfers Transfers or Other Balance 01-Jan-17 In - 2017 Out - 2017 Income 31-Dec-17 Development Charges Reserve General 27,968 18,500 10,000 19,468 Fleet 448,561 25,000 423,561 Fire 168,339 17,000 151,339 Police 1,057 1,057 Parking 8,492 8,492 SanSwrs 18,481 18,481 Roads 619,439 399,700 219,739 Recreation 367,444 367,444 Obligatory Reserve Gas Tax 151,565 465,200 465,200 151,565 Building Fees 167,924 13,400 154,524 Trust Funds Parkland 44,696 44,696 Comm Trusts 52,982 52,982 Perpetual Care 866,001 866,001 Annandale House 102,660 35,000 67,660 Cemetery Mtce 33,655 33,655 Cemetery Prepaid 29,208 29,208 Scholarships 38,258 38,258 Lake Lisgar Revitalization 9,130 9,130 3,155,861 465,200 968,900 10,000 2,657,261 162 11 Tax Supported Debt Tax supported debt is financed through taxation versus user fees or other sources of income Annual Debt Reductions 2016 $334,626 2017 $255,631 2018 $269,914 * * Debt is usually incurred one year after budgeting 2017 Budget 163 12 2017 Operating Budget Summary - Taxation Requirement 2017 Budget 2016 2017 Variance Budget Budget $ Operating 100 Council 319,900$ 283,600$ 36,300-$ 110 Finance 1,839,700 1,854,600 14,900 120 CSC 63,300 42,900 20,400- 130 Fleet 320,300- 234,800- 85,500 145 Hyd 270,200- 266,200- 4,000 150 Fire 1,088,900 1,118,700 29,800 160 Police 2,825,000 2,840,900 15,900 180 Protection 212,200 225,200 13,000 190 Building 83,300 - 83,300- 200 Op Admin 218,500 223,900 5,400 210 Engineering 267,800 274,600 6,800 220 Roads 1,492,000 1,558,000 66,000 225 Winter Mtce 510,600 523,400 12,800 230 Parking 36,400- - 36,400 235 Streetlights 305,100 334,500 29,400 240 Airport 65,600 66,400 800 260 Storm Sewers 125,000 125,000 - 280 Solid Waste & Recycling 152,000 174,700 22,700 300 Cem 184,800 129,500 55,300- 450 Parks 411,800 544,200 132,400 455 Community Events - 37,000 37,000 460 Rec - Programs 256,400 252,800 3,600- 465 Rec - Bldg Mtce 2,094,200 2,190,800 96,600 467 EFC 32,400- 32,400- - 475 Museum 261,200 296,300 35,100 500 DCS 91,400 91,400 - 505 EcDev 335,100 360,500 25,400 600 Municipal - Taxes 100,000- 203,000- 103,000- Total Operating 12,444,500$ 12,812,500$ 368,000$ 164 13 2017 Capital Budget Summary - Taxation Requirement 2017 Budget 2016 2017 Variance Budget Budget $ Capital 110 Finance 170,000$ 130,000$ 40,000-$ 120 CSC - 5,000 5,000 130 Fleet - - - 150 Fire 60,500 114,000 53,500 160 Police - - - 180 Protection - - - 210 Engineering - 51,900 51,900 220 Roads 344,600 244,600 100,000- 230 Parking 35,400 - 35,400- 235 Streetlights - - - 240 Airport 35,000 22,600 12,400- 260 Storm Sewers 70,000 147,500 77,500 280 Solid Waste & Recycling 50,000 109,000 59,000 300 Cem 32,100 67,000 34,900 450 Parks 130,400 80,000 50,400- 460 Rec - Programs 25,000 - 25,000- 465 Rec - Bldg Mtce 56,000 195,000 139,000 475 Museum 15,000 10,000 5,000- 500 DCS - - - 505 EcDev - - - Total Capital 1,024,000$ 1,176,600$ 152,600$ 165 Report Title Committee Appointments Report No. CL 17-04 Author Tricia Smith, Deputy Clerk Meeting Type Council Meeting Council Date February 13, 2017 Attachments Proposed By-Law & Schedule A RECOMMENDATION THAT Council receive Report CL 17-04, Committee Appointments; AND THAT _____________, ______________, ________________ be appointed to the Canada 150 Committee; AND THAT By-law 4066, To amend Schedule A of By-Law 3876, be brought forward for Council consideration. BACKGROUND At the September 26, 2016 meeting Council endorsed the Terms of Reference for the Canada 150 Committee and appointed (4) members from the community and a member of council to plan a large-scale Canada Day event in partnership with Town staff, various community groups and organizations, as well as promote the development and presentation of events throughout the community between January 1, 2017 to December 31, 2017) to commemorate Canada’s 150th anniversary. The Canada 150 Committee meets biweekly on Monday evenings at 4:30 p.m. in Council Chambers and works in partnership with the Canada 150 Community Leaders and various local groups and organizations to share information and discuss ideas about events and activities to celebrate Canada’s 150th anniversary in Tillsonburg. An invitation was extended by both the Canada 150 Committee (January 16, 2017 meeting) and by Council (November 14, 2016 meeting) for a representative of the Tillsonburg Senior Centre to sit on the committee. The Canada 150 Committee has also extended invitations to the various local community groups and organizations. The Clerk’s Office has received (3) applications for appointment to the Canada 150 Committee, including a representative from the Senior’s Centre, a representative from the BIA Beautification Committee Beatification Working Group and one from a nominated Canada 150 Community Leader who represents the Town. A copy of the amending By-Law has been attached for Council’s information. Page 1 / 2 CL 17-04 166 CONSULTATION/COMMUNICATION Clerk’s staff provide administrative support to the Canada 150 Committee, as well as to the nominated Canada 150 Community Leaders who attend and participate in meetings of this committee. Ongoing communication takes place between staff and members of the committee and that of the Community Leaders in regards to opportunities for enhanced engagement and participation in Canada 150 activities and meetings. The Canada 150 committee makes continuous efforts to reach out to local groups and organizations as part of the engagement process and to develop ongoing partnerships. FINANCIAL IMPACT/FUNDING SOURCE Financial impacts to be included in the Council Business Plan as part of the 2017 budget deliberations. COMMUNITY STRATEGIC PLAN (CSP) IMPACT Committee appointments demonstrate an excellence in local government through increased opportunities for citizens and stakeholders to be included in oversight on municipal operations; AND provide opportunities for residents to get involved in the planning and presentation of local events and activities to promote the history and culture of Tillsonburg, draw visitors to attractions, collaborate with various community groups and organizations and expand upon local events such as through the celebration of Canada’s sesquicentennial. Page 2 / 2 CAO 167 By-Law 4036 to Schedule “A” to Amend By-Law 3876 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Robert Doerr Margaret McCrimmon Michael Kadey Scot Richardson Peter Staley (1) Vacancy The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee, as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 7 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Airport Advisory Committee Rick Lee Richard Van Maele Geoffrey Lee Donna Scanlan Euclid Benoit Andre Brisson Henry Atkinson Jeremy Stockmans John Prno Mel Getty Councillor Valerie Durston (South-West Oxford) To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. Councillor Rosehart Manager of Public Works Airport Administrator Last revised February 13, 2017 168 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Canada 150 Ad Hoc Committee Virginia Armstrong Mariana Carson Tabitha Dalm Josiane DeCloet Irene Hurley Jami Stephenson Aleksandra Webber __________________ __________________ __________________ 7 members 3 Staff 1 Councillor Councillor Stephenson Deputy Clerk Culture & Heritage Manager Recreation Programs Supervisor Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Heather Benton Jami Stephenson Terry Fleming Vern Fleming (1) Vacancy To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub- committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Andrew Burns To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall 9 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep Councillor Hayes CAO Development Commissioner Last revised February 13, 2017 169 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Paul DeCloet Ashton Nembhard Kirby Heckford Lindsay Morgan – Real Estate Rep Cedric Tomico - BIA Rep Jesse Goossens – Chamber Rep community growth within the Town. 2 Staff 1 Councillor Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher Charlie Baldwin Paul Wareing Christine Nagy Matthew Fenn Maurice Verhoeve To advise and make recommendations to Council on all matters with respect to architectural and historical significance, beautification of public spaces, including trees, and Tillsonburg cemeteries. To advise Council of new and relevant legislation and funding initiatives; to make recommendations and assist with the development of education programs; and to liaise with the community and other organizations to promote Tillsonburg heritage, beautification and cemeteries. 9 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Marianne Sandham Jami Stephenson Aleksandra Webber (1) Vacancy To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Last revised February 13, 2017 170 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Mike Cerna Mel Getty James Payne Susan Labanich Paul DeCloet Susie Wray Craig Cole (2) Vacancies To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc. 12 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Special Awards Committee John Armstrong Sam Lamb Matt Scholtz Mary Anne VanGeertruyde To advise Council and make recommendations on awards for volunteer service within the Town of Tillsonburg. The Volunteer Service Recognition Program shall recognize volunteers on a monthly basis when nominations are received by the Special Awards Committee. The Committee shall organize a Town of Tillsonburg volunteer recognition social event on a yearly basis with budget approval. Councillor Stephenson Town Clerk or Designate Last revised February 13, 2017 171 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a Last revised February 13, 2017 172 Report Title Building By-Law & Building Permit Fees Report No. DCS 17-05 Author Geno Vanhaelewyn, Chief Building Official Meeting Type Council Meeting Council Date FEBRUARY 13, 2016 Attachments - Current Building By-Law 3198 - Proposed Building By-Law 4077 RECOMMENDATION THAT Council receive Report DCS 17-05 Building By-Law & Building Permit Fees as information; AND THAT Council adopt Building By-Law 4077; being a By-law to provide for the administration and enforcement of the Building Code Act and the establishment of building permit fees. EXECUTIVE SUMMARY Building Services identified the need to review the current Building Bylaw 3198 including building permit fees. This report covers details related to the building permit fee study, public consultation comments, staff analysis resulting in the recommendations and administrative changes proposed to the building by-law. BACKGROUND In 2015 Building Services identified the need to review the current Building Bylaw including building permit fees as the current by-law and fee structure was last reviewed and adopted by Municipal Council in 2006. The 2016 Building Services business plan identified the need to complete a building permit fee study and as a result Tunnock Consulting Services Ltd. was retained to review the Town’s responsibilities under the Building Code Act. BUILDING PERMIT FEE STUDY The fee study was completed in October 2016; released to the public and directly to builders, developers and various committees (BIA, Chamber and Development Committee) for review. On November 14, 2016 a public meeting was held during council to disclose the fee study as required by the Building Code Act. As a result of the public consultation one major comment was received noting that the proposed fees for small commercial and industrial alteration/renovations are very high and do not seem relative to smaller project values. The report set out the calculations of costs related to the administration and enforcement of the Act and the associated amounts for various fees required to recover those costs. The rationale for the proposed fees in the study is based on full-cost recovery for the delivery of the building permit and inspection service within the municipality. Page 1 / 9 173 BUILDING PERMIT FEES - CALCULATIONS The fee study set out the calculations of costs related to the administration and enforcement of the Act and the associated amounts for various fees required to recover those costs. The study determined that the total indirect costs ($32,034) and direct costs ($316,530) for administration and enforcement is $348,564 based on the criteria set out in Section 7 of the Building Code Act. The five year history of permit fee revenue is noted in the following table which indicates that current permit fee revenue is well under the total cost recovery available ($348,564) to the municipality with the exception of 2014. Year Total # Permits Total Value of Construction Permit Revenue 2011 319 17,967,077 193,050 2012 301 18,982,457 223,824 2013 315 19,442,337 214,700 2014 369 38,932,498 404,649 2015 317 19,569,694 219,321 The proposed fees recommended by the consultant identified how full cost recovery could be achieved including an option with a 20% reserve to cover years with reduced permit activity. BUILDING PERMIT FEES – STAFF ANALYSIS & RECOMMENDATIONS Staff reviewed the public consultation comments and completed further analysis of the fee structure completed by the consultant. In review, staff observed the following: 1. The consultant’s recommendation to switch from a value of construction rate to a flat rate/area calculation ($ per sq.m) created several imbalances in fees related to the overall cost of construction projects. 2. The proposed fee recommendations in most instances would create a substantial increase for the development community to absorb. 3. The proposed consultant fees in most instances were much higher than neighbouring and comparable municipalities. Page 2 / 9 CAO 174 As a result, staff is recommending that the value of construction method is maintained as this provides a relative fee based on the overall cost of a project. The following building permit fee schedule was developed by staff includes a marginal increase and is more reflective of what the market and industry can bear. The proposed fees include the following changes and are noted in the table below: 1. Flat rates of $45.00 are increased to $125.00 in most instances. 2. Rate per $1,000.00 in value of construction is increased from $10.00 to $11.00. 3. Highlighted fees in the table are new fees introduced to recover the cost or a portion of the cost associated with providing the service. 4. Section 9.13 of the proposed by-law was added to allow fees to be marginally adjusted on an annual basis by the Consumer Price Index. PROPOSED BUILDING PERMIT FEE SCHEDULE CLASS OF PERMIT RATE Residential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,250.00 or $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - whichever is greater - plumbing permit fees included Residential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI – New $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Major Alterations/Renovations/Additions (> 75,000) $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Minor Alteration/Renovations/Additions ($75,000 or less) $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included Decks, Sheds, Accessory Buildings, Pools, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. Part 9 Residential Demolition $125.00 Demolition – all others $500.00 Water Connection, Sewer Connection or repair $125.00 Change of Use Permit (no construction) $250.00 Conditional Permit Agreement $250.00 Alternative Solution Review $500.00 + cost of peer review Page 3 / 9 CAO 175 Occupant Load Inspection Analysis & Report $75.00/hr AGCO Agency Approval $75.00 Re-inspection $75.00 Issue Order $100.00 Transfer Permit $100.00 Construction w/o Permit Double the initial permit rate PROPOSED PERMIT FEE COMPARISONS The following tables list permits that were issued including their value of construction, building area and the actual permit fees collected. The tables also compare the highlighted consultants proposed fees (blue) and the Chief Building Officials proposed fees (yellow) including the variances associated with each as they relate to current fees. Proposed Fee Comparisons – Residential – New Single Detached Address Description Value of Construction Building Area (ft2) Actual Permit Fee Consultant Proposed Fee Proposed Variance Consultant Proposed + 20% Reserve Fee Proposed Variance CBO Proposed Proposed Variance 40 Hogarth Dr 1 storey, 2 bdrm, 3 bath, 2 car garage $141,618 1606 $1,573 $2,232.71 659.71 $2,679.25 1106.25 $2,250.00 677 45 McGuire Cres 1-storey, 2 bdrm, 2 bath, 2 car garage $147,400 1765 $1,627 $2,232.71 605.71 $2,679.25 1052.25 $2,250.00 623 160 Glendale Drive 1 -storey, 3 bdrm, 3 bath, 2 car garage & finished basement $149,400 2395 $1,647 $2,330.71 683.71 $2,777.25 1130.25 $2,250.00 603 25 Hollier 1-storey, 2 bdrm, 2 bath, 2 car garage $180,022 2035 $1,957 $2,232.71 275.71 $2,679.25 722.25 $2,250.00 293 16 Morning Glory 2-Storey, 3 bdrm, 3 bath, 3 car garage $245,000 2593 $2,597 $2,441.59 -155.41 $2,888.13 291.13 $2,809.00 212 7 Morning Glory 2- storey, 5 bdrm, 4 bath, 2 car garage $260,000 3355 $2,765 $2,868.45 103.45 $3,314.99 549.99 $2,974.00 209 8 Belmont 1-storey, 4 bedrm, 3 bath, 2 car garage $299,000 2661 $3,143 $2,479.67 -663.33 $2,926.21 -216.79 $3,403.00 260 21 Belmont 1 storey, 3 bdrm, 3 bath, 2 car garage $405,000 3855 $4,219 $3,148.31 -1070.69 $3,594.85 -624.15 $4,569.00 350 Proposed Fee Comparisons – Residential – Low, Medium, High Density, Alterations Address Description Value of Construction Building Area (ft2) Actual Permit Fee Consultant Proposed Cross Subsidy Fee Proposed Variance Consultant Proposed 20% Reserve Fee Proposed Variance CBO Proposed Proposed Variance 31 Maple Lane Addition - 12 Unit 4 storey $1,075,000 9200 $11,125 $5,802.77 -5322.23 $6,181.56 -4943.44 $11,939 814 15 Harvest Addition - 36 Unit 4 storey $2,300,000 33000 $24,035 $19,305.49 -4729.51 $19,684.28 -4350.72 $25,414 1379 41 Broadway Major Alteration (3rd floor) $115,000 2863 $1,404 $2,162.21 758.21 $2,522.64 1118.64 $2,254 850 Page 4 / 9 CAO 176 Proposed Fee Comparisons – Industrial – New, Additions, Alterations Address Description Value of Construction Building Area (ft2) Actual Permit Fee Consultant Proposed Fee Proposed Variance Consultant Proposed + 20% Reserve Fee Proposed Variance CBO Proposed Proposed Variance 20 Clearview New $1,300,000 33750 $13,200 $34,086.36 20886.36 $34,841.13 $35,595.90 14,414.00 1214 24 Clearview New $2,200,000 52500 $22,254 $52,273.86 30019.86 $53,028.63 30774.63 24,314.00 2060 50 Clearview Alteration - Paint Booth $100,000 1400 $1,035 $3,773.86 2738.86 $4,528.63 3493.63 1,214.00 179 50 Clearview Alteration - Loading docks $120,000 1270 $1,235 $3,773.86 2538.86 $4,528.63 3293.63 1,434.00 199 Proposed Fee Comparisons – Commercial – New, Additions, Alterations Address Description Value of Construction Building Area (ft2) Actual Permit Fee Consultant Proposed Cross Subsidy Fee Proposed Variance Consultant Proposed 20% Reserve Fee Proposed Variance CBO Proposed Proposed Variance 519 Broadway New - shell only $485,500 5000 $5,012 $6,867.92 1855.92 $7,756.50 2744.5 $5,460 448 584 Broadway New $955,000 6135 $9,924 $8,077.92 -1846.08 $8,966.50 -957.5 $10,619 695 138 Broadway New - shell only $831,111 5877 $8,442 $7,718.61 -723.39 $8,607.19 165.19 $9,266 824 210 - 230 Lisgar Exterior Major Alteration $180,022 2035 $1,957 $2,232.71 275.71 $2,679.25 722.25 $2,980 1023 146 Tillson Exterior Major Alteration $160,000 11500 $1,734 $13,172.92 11438.92 $14,061.50 12327.5 $2,749 1015 20 Brock E Interior Minor Alteration - Fitness Club $10,000 1452 $135 $2,539.63 2404.63 $2,622.93 2487.93 $349 214 Proposed Fee Comparisons – Institutional – New, Additions, Alterations Address Description Value of Construction Building Area (ft2) Actual Permit Fee Consultant Proposed Cross Subsidy Fee Proposed Variance Consultant Proposed 20% Reserve Fee Proposed Variance CBO Proposed Proposed Variance 269 QTL New Church $1,800,000 11200 $17,276 $12,881.92 -4394.08 $13,770.50 -3505.5 19,914.00 2638 51 Venison W Addition - church $734,819 1180 $7,478 $4,442.92 -3035.08 $5,331.50 -2146.5 8,199.00 721 MUNICIPAL COMPARISONS The next set of tables compare the proposed building permit fees recommended in this report with neighbouring and comparable jurisdictions for the main classes of permits. The comparisons show that Tillsonburg will be in the mid-range of fees for both residential and commercial sectors, on the low range for industrial and on the high range for institutional developments. Page 5 / 9 CAO 177 Single Detached Dwellings (2250 ft2 – 225,000.00) Municipality Permit Fee Tillsonburg 2,589.00 Woodstock 810.00 Ingersoll 2,155.00 Norfolk 2,961.00 Aylmer 2812.50 Strathroy 2,598.00 Stratford 2,519.00 Middlesex Centre 2,964.00 Brant 3,150.00 Industrial (33,750 ft2 – $1,300,000.00) Municipality Permit Fee Tillsonburg 14,414.00 Woodstock 4,050.00 Ingersoll 27,750.00 Norfolk 16,936.00 Aylmer 30,375.00 Strathroy 36,222.50 Stratford 32,044.58 Middlesex Centre 34,364.83 Brant 18,200.00 Page 6 / 9 CAO 178 Commercial (6,135 ft2 – $955,000.00) Municipality Permit Fee Tillsonburg 10,619.00 Woodstock 4,662.60 Ingersoll 6,762.60 Norfolk 12,451.00 Aylmer 5,521.50 Strathroy 8,411.35 Stratford 6,560.24 Middlesex Centre 5,397.52 Brant 13,370.00 Institutional (11,200 ft2 – $1,800,000.00) Municipality Permit Fee Tillsonburg 19,914.00 Woodstock 8512.00 Ingersoll 10,612.00 Norfolk 23,436.00 Aylmer 10,080.00 Strathroy 8,411.35 Stratford 14,136.00 Middlesex Centre 10,548.65 Brant 25,200.00 Page 7 / 9 CAO 179 BUILDING BY-LAW The proposed Building By-Law was updated mainly for administrative purposes related to the Building Code Act including the following items for improved administration: 1. Section 9.13 – Section added to allow fees to be adjusted annually by the Consumer Price Index in the Town’s Rates and Fees By-Law. 2. Section 9.14 - Permit deposit requirement was included to reduce risk and administration related to open permits. 3. Section 23.1 & 23.2 – Delegated authority to the CBO for entering into Conditional Permit Agreements and Registered Code Agencies. 4. Section 26 – Orders by a Building Inspector – wording added to allow for short form Provincial Offences Act fines for additional enforcement purposes if required – subject to approval by the Attorney General’s office. CONSULTATION/COMMUNICATION Building By-Law: During the By-Law review and drafting process, staff consulted and communicated with the Ontario Building Officials Association and the South-Western Chapter of the Ontario Building Officials Association. The Town’s solicitor was also consulted on the current open permit issues and the deposit requirements included in the proposed by-law. Building Permit Fees: Staff retained and consulted with Tunnock Consulting Ltd. in order to establish and identify the cost to administer and enforce the Ontario Building Code Act. The study was completed and released to the public in October of 2016 and provided directly to local builders, developers and various committees (BIA, Chamber, and Development Committee). A public meeting was held during Council in November of 2016 as required by the Building Code Act including the proposed consultant’s fees. The staff recommended fees noted in this report was reviewed with the Development Committee, posted on the Towns website and circulated to local builder’s developers and committees. The Development Committee was well engaged and had some clarifying questions; in general the Committee noted that they were in favour of the staff recommendation on rates and was appreciative of the analysis and extra work that was completed in the process. Page 8 / 9 CAO 180 FINANCIAL IMPACT/FUNDING SOURCE Funding for the Building Permit Review Study was approved and completed within the 2016 budget. The current building permit fee reserve has a balance of $291,344. This reserve fund is a result of increased permit activity in 2014 and 2016. The purpose of the reserve fund is to help balance fluctuations in the impact to taxation due to the variability of building activity from year to year. The proposed increase in fees is reflected in the 2017 Budget and any minor shortfalls due to the timing of implementation can be recovered from the reserve fund. Page 9 / 9 CAO 181 BY-LAW NO. 4077 __________________________________________________ OF The Corporation of the Town of Tillsonburg __________________________________________________ Being a By-law to provide for the administration and enforcement of the Building Code Act and with respect to the establishment and requirement of the payment of fees for information and services. WHEREAS, Section 3.(1) of the Building Code Act, S.O. 1992, c.23, as amended, provides that the council of each municipality is responsible for the enforcement of the Building Code Act, 1992, as amended, in the municipality; AND WHEREAS Section 7 of the Building Code Act, S.O. 1992, c.23, as amended, empowers council to pass By-laws respecting permits for construction, demolition, occupancy, change of use, on-site sewage system and conditional permits and respecting inspections and the charging of permit fees and other related matters; AND WHEREAS Section 7 of the Building Code Act, S.O. 1992, c.23, as amended, empowers council to pass By-laws to establish an On-site Sewage system Maintenance Inspection Program and the charging of service fees for the recovery of costs associated with the administration of said program; NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG HEREBY ENACTS AS FOLLOWS: 1. SHORT TITLE 1.1 This by-law shall be known as the “Building By-law”. 2. DEFINITIONS 2.1 Act– shall mean the Building Code Act, 1992, S.O. 1992, c.23, as amended. 2.2 Alternative Solution - means a substitute for an acceptable solution as set out in Parts 3 to 12 of Division B of the Building Code; 182 PAGE 2 2.3 Applicable Law – shall mean applicable law as defined in Section 1.1.3.3 of the Building Code. 2.4 Applicant – shall mean the owner or authorized agent of an owner of a building or property who applies for a permit or any person or Corporation empowered by statute to cause the construction or demolition of a building or buildings and anyone acting under the authority of such person or Corporation. 2.5 Application – shall mean a form as prescribed in the Regulations, by the Minister or any additional form created and required by the Municipality. 2.6 As Constructed Plans – shall mean as constructed plans as defined in the Act. 2.7 Architect – shall mean a holder of a licence, a certificate of practice, or a temporary licence issued under the Architect’s Act as defined in the Building Code. 2.8 Authorized Agent – shall mean a person authorized to act on behalf of the owner of a property or building. 2.9 Building – shall mean a building as defined in Section 1(1) of the Act or a farm building as defined in the National Farm Building Code of Canada. 2.10 Building Code – shall mean the Regulations made under Section 34 of the Act. 2.11 Building Inspector - shall mean the Chief Building Official, Deputy Chief Building Official, and inspector, appointed by by-law by the Town of Tillsonburg for the purposes of enforcement of the Act. 2.12 Change of Use Permit – shall mean a permit issued by the Chief Building Official under Section 10 of the Act for the change of use of a building or part thereof. 2.13 Chief Building Official – shall mean the Chief Building Official or Chief Official as appointed by the Corporation of The Town of Tillsonburg for the purposes of enforcement of the Act. 2.14 Conditional Permit – shall mean a permit issued by the Chief Building Official under Section 8.3 of the Act. 183 PAGE 3 2.15 Construct– shall mean construct as defined in subsection 1(1) of the Act. 2.16 Corporation-shall mean The Corporation of The Town of Tillsonburg 2.17 Demolish – shall mean demolish as defined in subsection 1(1) of the Act. 2.18 Director – shall mean the person appointed as director under Section 2 of the Act. 2.19 Form means the applicable provincial or municipal prescribed document; 2.20 Minister – shall mean the Minister of Municipal Affairs and Housing. 2.21 Municipality – shall mean The Town of Tillsonburg 2.22 Occupancy Certificate – shall mean permission to occupy or conditionally occupy. 2.23 Partial Permit – shall mean a partial permit issued by the municipality prior to the issuance of a permit for construction of part of a building. 2.24 Permit – shall mean permission or authorization in writing by the Chief Building Official to perform work, to change the use of a building or part thereof, or to occupy a building or part thereof, as regulated by the Act and Building Code. 2.25 Permit Holder – shall mean the owner to whom a permit has been issued or where a permit has been transferred, the new owner to whom the permit has been transferred. 2.26 Plumbing – shall mean plumbing as defined in the Act. 2.27 Principal Authority – shall mean principal authority as defined in the Act. 2.28 Professional Engineer – shall mean a person who holds a licence or a temporary licence under the Professional Engineer’s Act as defined in the Building Code. 184 PAGE 4 2.29 Registered Code Agency - means a person that has the qualifications and meets the requirements described in subsection 15.11(4) of the Act; 2.30 Regulations – shall mean the Regulations passed pursuant to the Act. 2.31 Sewage System – shall mean a sewage system as defined in Section 1(1) of the Act. 2.32 Statutory Holiday – shall mean those statutory holidays as defined in the Interpretation Act. 2.33 Swimming Pool – means any body of water located outdoors on a privately owned Lot, whether above or below finished grade, and whether suitable or not for swimming, diving or both, provided that such body of water: i) is contained at least in part by artificial means; ii) has one or more points with a depth that may exceed 610 mm (24 inches); and iii) has a potential liquid surface area exceeding 2.0 metres² (21.5 feet²) iv) not included in this definition is a hydro massage pool as defined in the Pool Enclosure By-law equipped with a lockable lid or cover. 2.34 Value of Construction - means the total value of construction for a project and includes but not limited to: i) Cost of materials installed and erected. ii) Cost of labor and equipment. iii) Contractor’s overhead and profit chargeable to the project. iv) Cost of design, consultant fees/work, etc. v) Interest and taxes paid during construction. 2.35 Work – shall mean construction or demolition of a building or part thereof, as the case may be and includes a change of use as regulated by the Building Code. 2.36 Working Day – shall mean Monday to Friday inclusive but shall exclude statutory holidays. 2.37 Word – any word or term not defined in this by-law, that is defined in the Act or Building Code shall have the meaning ascribed to it in the Act or the Building Code. 185 PAGE 5 3. CLASSES OF PERMITS 3.1 The classes of permits established within this by-law are set out in Schedule ‘A’ forming part of this by-law. 4. GENERAL PROVISIONS FOR PERMITS 4.1 A permit is required for all construction, demolition and change of use as regulated under the Building Code Act. 4.2 A permit is required for all swimming pools as defined in this by- law. 4.3 In order to obtain a permit, the owner or authorized agent shall file an application, in writing. 4.4 Every application for a permit shall be submitted to the Chief Building Official and shall contain the information as outlined in Section 5 forming part of this by-law. 4.5 After the issuance of a permit, and prior to any changes in construction, application shall be made in writing to the Chief Building Official for any revision of the permit. 4.6 A permit may be transferred if the new landowner completes a permit application form in accordance with the requirements of this by-law. 4.7 With regard to Section 4.5 of this by-law, the new owner shall, upon a transfer of a permit, be the permit holder for the purpose of the Act and the Building Code. 4.8 All classes of permits are subject to the Town’s Design Criteria By- Law. 5. APPLICATIONS 5.1 Every application for a permit shall be made in the form prescribed by the Minister, as amended. 5.2 Every application shall be submitted with sufficient information as required by the Chief Building Official to enable the Chief Building Official to determine whether or not the proposed construction, demolition, change of use or transfer of permit will conform to the Act, the Building Code and any other applicable law. 186 PAGE 6 5.3 Without limiting the generality of the foregoing, and except as otherwise permitted by the Chief Building Official, every application shall include information as contained in Schedule ‘C’ forming part of this by-law. 6. PARTIAL PERMITS 6.1 When, in order to expedite work, approval of a portion of the building or project is desired prior to the issuance of a permit for the complete building or project, an application shall be made in the prescribed form and all applicable fees shall be paid for the complete project. 6.2 In addition to Section 6.1, complete plans and specifications covering the portion of the work for which immediate approval is desired shall be filed with the Chief Building Official. 6.3 Where a partial permit is requested, the application shall be deemed to be incomplete. 6.4 A partial permit shall not be construed to authorize construction beyond the plans for which approval was given nor shall it be construed to mean that approval will necessarily be granted for the entire building or project. 6.5 No work beyond that which was granted for the partial permit may be carried out without permission and full permit issuance by the Chief Building Official. 7. CONDITIONAL PERMIT 7.1 Where an application is made for a conditional permit under subsection 8(3) of the Act, the application shall contain all the requirements as outlined in Schedule ‘D’ forming part of this by-law. 7.2 An application for a conditional permit shall be made on the form prescribed by the Minister. 8. CHANGE OF USE PERMITS 8.1 Where an application is made for a change of use permit issued under subsection 10(1) of the Act, the application shall contain all information as required under Schedule ‘E’ forming part of this by- law. 187 PAGE 7 8.2 An application for a change of use permit shall be made on a form as prescribed by the Municipality. 9. BUILDING PERMITS 9.1 Where application is made for a building permit under subsection 8(1) of the Act, the application shall: 9.1.1 be made on the form as prescribed by the Minister; 9.1.2 Include complete plans and specifications, documents and other information as required by Part 1 of Division C of the Building Code and as described in this by-law for the work to be covered by the permit. 10. DEMOLITION PERMITS 10.1 Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall be made on the form as prescribed by the Minister. 10.2 All applications for demolition permits shall contain the information required in Schedule ‘F’ forming part of this by-law. 11. TEMPORARY PERMITS 11.1 A restricted permit for a temporary building may be issued by the Chief Building Official authorizing, for a limited time only, the erection or existence of a building or part thereof by submitting a deposit as prescribed in Schedule ‘A’ forming part of this by-law. 11.2 A permit for a temporary building may be extended provided permission in writing is granted by the Chief Building Official. 11.3 An application for a temporary permit will be accompanied by whatever documentation deemed appropriate by the Chief Building Official. 12. WATER AND SEWER CONNECTION PERMITS 12.1 Shall be made on the prescribed form. 12.2 Shall contain such information as the Chief Building Official requires. 188 PAGE 8 13 SWIMMING POOL PERMITS 13.1 Shall be made on the prescribed form. 13.2 In accordance with The Town of Tillsonburg Pool Enclosure By- Law. 13.3 Be accompanied by a building / pool location sketch prepared based on a survey unless otherwise required by the Chief Building Official. 13.4 Grading plans are required in accordance with The Town of Tillsonburg Design Criteria By-law. 14. PLANS AND SPECIFICATIONS 14.1 Each application shall, unless otherwise specified by the Chief Building Official, be contain information as listed in Schedule ‘G’ forming part of this by-law. 14.2 Plans and specifications furnished according to this by-law or otherwise required by the Act become the property of the Corporation and will be disposed of or retained in accordance with relevant legislation. 14.3 On the completion of the construction of a building, the Chief Building Official may require a set of as constructed plans, including a plan of survey showing the location of a building. 15. ARCHITECTURAL DRAWINGS 15.1 Where architectural are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘H’ forming part of this by-law. 16. MECHANICAL AND ELECTRICAL DRAWINGS 16.1 Where mechanical and/or electrical drawings are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘I’ forming part of this by-law. 189 PAGE 9 17. STRUCTURAL DRAWINGS 17.1 Where structural drawings are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘J’ forming part of this by-law. 18. SOIL REPORTS 18.1 Where the Chief Building Official requires a soil report, one copy of such report shall be submitted. 18.2 Slope Stability Reports – where required. 19. FEES 19.1 Fees for a required permit shall be in accordance with Schedule ‘A’ forming part of this by-law. 19.2 Where the fees are based on the estimated total value of construction the proposed work, such cost or estimated value shall mean the total cost of all work regulated by the permit including the cost of all material, labour, equipment, overhead and professional and related services. 19.3 The Chief Building Official shall place an estimated value on the cost of work and whether or not the permit applicant or holder disagrees with this estimated value, the prescribed fee shall be paid before the issuance of a permit. 19.4 Upon completion of the work, if the actual total value of construction of the work was less than the estimated value placed by the Chief Building Official, an audited statement shall be submitted detailing the cost of all component parts of the work, if a refund is being sought by the applicant. 19.5 If the statement referred to in Section 19.4 contains the cost of all components and parts of the work upon which the estimated value was required to be based, the Chief Building Official shall value the work in accordance with the audited statement and issue the appropriate refund, if any. 19.6 At the discretion of the Chief Building Official, a fee may be charged for inspections where, in the opinion of the Chief Building Official, the owner or his authorized agent has been negligent in preparing the work for a notified required inspection and an additional site visit and inspection is required of the inspector and such fee shall 190 PAGE 10 be prescribed in Schedule ‘A’ forming part of this by-law. 19.7 Additional fee charged as a result of negligence noted in 19.6 shall be paid prior to scheduling the next required inspection or deducted from the security deposit under Section 19.14. 19.8 With respect to work commenced prior to permit issuance or permit application, the permit fee prescribed shall be increased at the rate as prescribed in Schedule ‘A’ forming part of this by-law. In no case shall the additional fees exceed $10,000.00. 19.9 Non-payment of fees assessed under Section 19.6 and 19.8 of this by-law shall cause the occupancy certificate to be withheld. 19.10 In the case of withdrawal of an application, or the abandonment of all or a portion of the work, or refusal of a permit, or the non- commencement of any project, the Chief Building Official shall determine the amount of paid permit fees that may be refunded to the applicant, if any, in accordance with Schedule ‘B’ forming part of this by-law. 19.11 In regard to Section 4.6 of this by-law, a fee shall be payable on an application for a transfer of permit as provided in Schedule ‘A’ forming part of this by-law. 19.12 In addition to every other remedy available at law, fees that are due and unpaid may be added to the tax roll of the property of the Owner, and may be collected in like manner as municipal taxes. 19.13 All fees as set out in Schedule ‘A’ shall be adjusted by the Consumer Price Index and approved by the Town’s Rates and Fees By-Law annually and shall be; (a) Rounded to the nearest cent where the fee is based on a rate per $1,000.00 in value of construction. (b) Rounded to the nearest dollar for all other fees. 19.14 A refundable security deposit will be paid to the Town to assure total completion of work required under the permit taken. The amount will be based on one (1) percent of the permit value to a maximum of one thousand dollars. The deposit will be held without interest until final inspection and the permit is closed. The deposit will be returned in full, less the required inspection fees if applicable. If an extension is not requested in writing and granted then the deposit will be forfeited at the end of a one year period 191 PAGE 11 after issuing the permit. The security deposit applies to all classes of permits except the following: (a) Residential decks and sheds. (b) Demolitions. (c) Water and Sewer Connections. (d) Project with a value of construction less than $10,000.00. (c) Approved owner/contractor/permit holder by the Chief Building Official based on performance as per 19.14.1. 19.15 An approved owner/contractor/permit holder as per 9.14(c) will qualify if the owner/contractor/permit holder: (a) has not forfeited a deposit as a result of outstanding deficiencies. (b) does not have open building permits for longer than 12 months after permit issuance without an extension. (b) does not have open building permits for longer than 12 months after occupancy. (c) has not permitted occupancy of a building prior to the issuance of an occupancy certificate. (c) does not have any outstanding orders or by-law infractions. 19.16 The fee in 19.14 shall be forfeited in full if the building the permit that the building was applied for has been occupied prior to issuance of an occupancy certificate. 20. NOTICE REQUIREMENTS FOR INSPECTIONS 20.1 The owner or an authorized agent shall notify the Chief Building Official at least two working days prior to each stage of construction for which notice in advance is required under the Building Code and Schedule “K” of this By-Law. 21. REVOCATION OF PERMITS 21.1 Prior to revoking a permit under subsection 8(10) of the Act, the Chief Building Official may serve a notice by personal service or registered mail at the last known address to the permit holder, and, following a thirty (30) day period from the date of service, the Chief Building Official may revoke the permit if grounds to revoke still exist without any further notice. 21.2 A permit holder may, within thirty (30) days from the date of service of a notice under Section 20.1 of this by-law, request in writing that the Chief Building Official defer the revocation by stating the reasons why the permit should not be revoked. 192 PAGE 12 21.3 The Chief Building Official having regard to any changes to the Act, the Building Code or other applicable law, may allow the deferral in writing. 21.4 A request for deferral shall be accompanied by the non-refundable fee therefore set out in Schedule ‘A’ forming part of this by-law. 22. CODE OF CONDUCT 22.1 The Code of Conduct and associated policies, as required under Section 7.1 of the Act, are set out in the Schedule “L” of this by-law. 23. DELEGATED AUTHORITY 23.1. The Council of the Corporation hereby delegates to the Chief Building Official the power to enter into agreements prescribed by the Corporation and described in clause 8.(3)(c) of the Act relating to the issuance of a Conditional Permit. 23.2. Where the Corporation enters into an agreement with a Registered Code Agency, the Chief Building Official is authorized to enter into a service agreement with a Registered Code Agency to perform one or more of the functions prescribed in Section 15.15 of the Act in respect of the construction or demolition of a building or class of buildings. 24 FENCES AT CONSTRUCTION AND DEMOLITION SITES 24.1. Where, in the opinion of the Chief Building Official or inspector, a construction or demolition site presents a hazard to the public, the Chief Building Official or inspector may require the owner to erect such fences as the Chief Building Official or inspector deems appropriate to the circumstances to prevent unauthorized entry to the site. 24.2. In considering the hazard presented by the construction or demolition site to be fenced, the Chief Building Official or inspector shall have regard for: (a) The proximity of the building site to other buildings that are occupied; (b) The proximity of the construction or demolition site too lands accessible to the public; (c) The hazards presented by the construction or demolition activities and materials; (d) The effectiveness of site fences; and 193 PAGE 13 (e) The duration of the hazard. 24.3. Every fence required under this By-law shall: (a) create a continuous barrier to sufficiently deter unauthorized entry to the construction or demolition site to the satisfaction of the Chief Building Official or inspector (b) be erected and maintained in a nominally vertical plane and maintained in good repair; and (c) be a minimum of 1.2 m in height and shall not exceed the maximum height as set out in the Corporation’s Fence By- Law. 25 ENFORCEMENT 25.1 This by-law shall be enforced by a Building Inspector as defined in the by-law. 26 ORDERS BY A BUILDING INSPECTOR 26.1 Orders may be issued under the authority of the Act and this By- Law by a Building Inspector in order to ensure compliance with the Act, Building Code or this By-Law 26.2 No person shall remove an order posted by a Building Inspector. 26.3 No person shall fail to comply with a term of an order. 26.4 No person shall perform or permit any actions in the construction or demolition of a building in which a stop work order has been issued. 27 PENALTY 27.1 Subject to subsection 25.2, any Person who contravenes a provision of this By-law, and an officer or director of a corporation in the event of a contravention by a corporation, is guilty of an offence and upon conviction is liable to a fine or penalty as follows: (a) for a first offence, a minimum of $200.00 and a maximum of $5,000.00; (b) for a second offence, a maximum of $15,000.00; and (c) for a third or subsequent offence, a maximum of $30,000.00. 27.2 Any Person who contravenes any order made under this By-law, or an officer or director of a corporation in the event of a contravention by the corporation, is guilty of a continuing offence and upon 194 PAGE 14 conviction is liable to a daily fine or penalty of a maximum of $2,500.00 for each day or part of a day that the offence continues, and despite subsection 25.1 the total of all the daily fines imposed for an offence is not limited by the maximums listed in subsection 27.3 If this by-law is contravened and a conviction entered, in addition to any other remedy and to any penalty imposed by the by-law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order, (a) prohibiting the continuation or repetition of the offence by the Person convicted; and (b) requiring the Person convicted to correct the contravention in the manner and within the period that the court considers appropriate. 27.4 Pursuant to section 441 of the Municipal Act, if any part of a fine for a contravention of this by-law remains unpaid after the fine becomes due and payable under section 66 of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, including any extension of time for payment ordered under that section, the Town may give the Person against whom the fine was imposed a written notice specifying the amount of the fine payable and the final date on which it is payable, which shall be not less than twenty one (21) days after the date of the notice. 27.5 If the fine remains unpaid after the final date specified in the notice, the fine shall be deemed to be unpaid taxes for the purposes of section 351 of the Municipal Act. 27.6 In accordance with sections 441.1 of the Municipal Act, any part of a fine or cost owing pursuant to this by-law or a related provincial offence may be added to the tax roll for any property in the Town of Tillsonburg for which all of the Owners are responsible for paying the fine or cost, and collect such fine or cost in the same manner as municipal taxes. 28. SEVERABILITY 28.1 In the event any section or sections of this By-law or parts of it are found by a Court to be illegal or exceed the power of the Council to enact, such section, or sections, or parts thereof shall be deemed to be severable and all other sections, or parts of this By-law shall be deemed to be separate and independent and shall continue in full force. 195 PAGE 15 29. REPEAL 29.1 All existing Town of Tillsonburg Building By-law and any amendments thereto are hereby repealed in their entirety. 30. EFFECTIVE DATE 30.1 This by-law shall become effective upon the passing thereof. READ A FIRST AND SECOND TIME THIS ___ DAY OF ____________, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS ____ DAY OF ___________________, 2017. ___________________________________ MAYOR ___________________________________ CLERK 196 PAGE 16 SCHEDULE ‘A’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CLASSES OF PERMITS AND PERMIT FEES CLASS OF PERMIT RATE Residential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,250.00 or $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction - whichever is greater - plumbing permit fees included Residential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI – New $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Major Alterations/Renovations/Additions (> $75,000) $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Minor Alteration/Renovations/Additions ($75,000 or less) $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included Decks, Sheds, Accessory Buildings, Swimming Pools, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. Part 9 Residential Demolition $125.00 Demolition – all others $500.00 Water Connection, Sewer Connection or Repair $75.00 Change of Use Permit (no construction) $250.00 Conditional Permit Agreement 500.00 Temporary Building Deposit $2,000.00 Alternative Solution Review $500.00 + cost of peer review Occupant Load Inspection Analysis & Report $75.00/hr AGCO Agency Approval $75.00 Re-inspection $75.00 Issue Order $100.00 Transfer Permit $100.00 Construction w/o Permit Double the initial permit rate 197 PAGE 17 SCHEDULE ‘B’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 REFUND OF PERMIT FEES 1. The fees that may be refunded shall be a percentage of the fees payable under this by-law as follows: (a) Building Permits and Demolition Permits (i) 80 percent if administrative functions only have been performed; (ii) 70 percent if administrative and zoning functions only have been performed; (iii) 45 percent if administrative, zoning and plan examination functions only have been performed; (iv) 35 percent if the permit has been issued and no field inspections have been performed subsequent to permit issuance; (v) 10 percent shall additionally be deducted for each field inspection that has been performed after the permit has been issued. 2. Temporary Building Deposits will be refunded upon removal of the temporary building or at the discretion of the Chief Building Official. 3. Notwithstanding Section 1 above, no refund shall be made of a fee in the amount of less than $200.00. 198 PAGE 18 SCHEDULE ‘C’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 APPLICATION REQUIREMENTS 1. Identify and describe in detail, what is acceptable to the Chief Building Official, the work and proposed occupancy to be covered by the permit for which application is made. 2. The application shall include a description of the land on which the work is to be done in a manner that will readily identify and locate the building lot. 3. The application shall be accompanied by plans and specifications in accordance with Section 12 and Schedule ‘G’ of this by-law, unless otherwise approved by the Chief Building Official, and show the proposed the occupancy of all parts of the building. 4. The application shall state the total estimate value of construction and be accompanied by the prescribed fee. 5. The application shall include the names, addresses, telephone numbers, email adresses of the owner, authorized agent, architect, professional engineer or designer and constructor. 6. The application shall be accompanied, where applicable, by a written acknowledgment of the owner that an architect or professional engineer has been retained to carry out the field review of the construction 7. The application shall be signed by the owner or authorized agent who shall certify the truth of the contents of the application. 8. The application shall include a civic addressing property number assigned by the municipality for emergency response. 9. An application for a permit that is incomplete or inactive six months after it is initially made shall be deemed by the Chief Building Official to have been abandoned. 10. Where an application has been deemed to be abandoned, a new application must be filed for the proposed work. 199 PAGE 19 SCHEDULE ‘D’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CONDITIONAL PERMITS 1. All conditional permit applications shall include complete plans and specifications, documents and other information as required by the Building Code and as described in this by-law for the work covered by the permit; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with any applicable law; 3. Include a completed Conditional Permit application form as prescribed by the Chief Building Official; 4. State in writing to the Chief Building Official the reasons why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted; 5. State the necessary approvals which must be obtained in respect of the proposed building and the date or time by which such approvals will be obtained; 6. Be accompanied by a Conditional Permit Agreement form, authorized by the Act, which must be signed by the owner or an authorized agent who has the authority to bind the owner; 7. In the event that the conditions have not been satisfied beyond the date that is prescribed in a Conditional Permit Agreement, the agreement shall be considered as expired, all work shall stop and a request for an extension shall be made by the permit holder; 8. Be accompanied by a security deposit under the terms of the Conditional Permit Agreement; and 9. In addition to fees prescribed for the Construction Permit application, be accompanied by all Permit fees that are set out in Schedule ‘A’. 10. Consideration of an application for Conditional Permit is at the sole discretion of the Chief Building Official and, if considered, shall not be construed to authorize construction beyond the scope for which conditional approval is given or that a Construction Permit will necessarily be issued. 200 PAGE 20 SCHEDULE ‘E’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CHANGE OF USE PERMITS 1. Include a completed permit application form as prescribed by the Chief Building Official; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with the Building Code and any applicable law; 3. Describe the building in which the occupancy is to be changed by a description that will readily identify and locate the building; 4. Identify and describe in detail the current and proposed occupancies of the building or part of a building for which the application is made; 5. Include plans and specifications which show the current and proposed occupancy of all parts of the building and which contain sufficient information to establish compliance with the requirements of the Building Code, including, but not limited to, floor plans, details of wall, ceiling and roof assemblies identifying required fire resistance ratings and load bearing capacities and details of the existing on-site sewage system, if any; 6. Be accompanied by a report from a qualified person as prescribed by the Building Code confirming that the change of use will not result in an increase in hazard; 7. Be accompanied by all fees that are set out in Schedule ‘A’; and 8. State the name, address, telephone number, fax number and email address of the owner. 201 PAGE 21 SCHEDULE ‘F’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 DEMOLITION PERMITS 1. Include a completed permit application form as prescribed by the Building Code; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with any applicable law; 3. Be accompanied by all fees that are set out in Schedule ‘A’ ; 4. State the names, addresses, telephone numbers, fax numbers and email addresses of the owner and of the Architect, professional engineer, designer, contractor or constructor, where applicable; 5. Be accompanied by a completed Commitment to General Reviews form as prescribed by the Chief Building Official when the Building Code requires a professional engineer to undertake the general review of the demolition; and 6. Be accompanied by proof satisfactory to the Chief Building Official that arrangements have been made with the proper authorities, where applicable, for the disconnection and capping of all water, sewer, gas, electric, telephone or other utilities and services on a form prescribed by the Chief Building Official. 202 PAGE 22 SCHEDULE ‘G’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 PLANS AND SPECIFICATIONS 1. All applications shall be accompanied by two complete set of the plans and specifications as described in this by-law and Schedule ‘C’ forming part of this by-law. 2. Applications and plans required in 1. may be required in a digital format as prescribed by the Chief Building Official. 2. Plans shall be drawn to scale (min. 1:75 or 3/16” = 1’) on paper or electronic media approved by the Corporation or other durable material and shall be legible. 3. Site plans shall be referenced to an up-to-date survey, indicating the legal description (lot, block, plan, concession) and, when required to demonstrate compliance with the Act, the Building Code or other applicable law, a copy of the survey shall be submitted to the Chief Building Official. 4. Further to the aforementioned, all site plans shall show: 4.1 lot size and the dimensions of the property lines and setbacks to any existing or proposed buildings; 4.2 indicate all lot boundaries and survey stakes; 4.3 show the proposed location, use, height (number of storeys) and dimensions of any building existing and/or proposed and its relationship to adjoining buildings; 4.4 indicate existing contours of the land and proposed new contours, if any changes in site are contemplated; 4.5 indicate proposed final lot grading plan, showing the geodetic elevation (where available) of final grade at lot corners and adjacent to the building; 4.6 indicate existing rights-of-way, easements and municipal services if applicable; 4.7 the individual site plan must agree fully with the subdivider’s lot grading plan approved by the Corporation; 4.8 Show all information relative to landscaping, drainage, retaining walls and any other such physical additions necessary to the site plan. 4.9 In lieu of separate specifications, the Chief Building Official may allow the essential information to be shown on the plans. 203 PAGE 23 SCHEDULE ‘H’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 ARCHITECTURAL DRAWINGS 1. Two copies of architectural drawings shall be provided to the Chief Building Official. 2. The architectural drawings shall contain the following: 2.1 The major components of fire protection schematically or in writing; 2.2 The division of the building by firewalls; 2.3 The building area in square feet or square metres; 2.4 The degree of fire separation of storeys, shafts and special rooms or areas including the location and rating of closures in fire separations; 2.5 The source of information for fire-resistance rating of elements of construction (to be indicated on large-scale sections); 2.6 The location of all exits; 2.7 Location of all fire suppression systems; and 2.8 Any other information that the Chief Building Official deems necessary. 204 PAGE 24 SCHEDULE ‘I’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 MECHANICAL AND ELECTRICAL DRAWINGS 1. Two copies of mechanical and/or electrical drawings shall be provided to the Chief Building Official. 2. The electrical and/or mechanical drawings shall: 2.1 show the provisions for the plumbing and heating systems as may be noted and shown on the architectural drawings; 2.2 be a separate set of drawings for either electrical and mechanical or both; 2.3 contain all details necessary for checking the installations; 2.4 include: (i) name, type and location of building; (ii) name of owner; (iii) name of architect; (iv) name of engineer or designer; (v) north point on plans; (vi) dimensions and height of all rooms; (vii) intended use of all rooms; (viii) details or description of wall, roof, ceiling and floor construction, including insulation; (ix) detail or description of windows and outside doors, including size, weather-stripping, storm sash, sills and storm doors; (x) size and continuity of all pipes, ducts, shafts, flues and fire dampers; (xi) location, size, capacity and type of all principal units of equipment; 205 PAGE 25 SCHEDULE ‘I’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CONTINUED MECHANICAL AND ELECTRICAL DRAWINGS (xii) size, shape and height of chimney or gas vent; (xiii) size and location of combustion air and ventilation openings; (xiv) location and grade of required fire separations; (xv) the location of the fire protection equipment such as manual pull stations, exit lights, detectors, alarm bells, control panels, sprinklers, fire hose cabinets, fire dampers and annunciators for each area where required; and (xvi) any other information the Chief Building Official deems necessary. 206 PAGE 26 SCHEDULE ‘J’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 STRUCTURAL DRAWINGS 1. Two copies of all structural drawings shall be provided to the Chief Building Official. 2. The structural drawings shall bear the authorized professional seal and signature of the designer. 3. The structural drawings shall contain, in addition to any requirements within the Regulations: 3.1 The name and address of the person responsible for the structural design; 3.2 The date of issue of any codes or standards to which the design conforms; 3.3 The dimensions, location and size of all structural members in sufficient detail to enable the design to be checked; 3.4 Sufficient detail to enable the loads due to materials of construction incorporated in the building to be determined; 3.5 All intended uses and occupancies; 3.6 All effects and loads, other than dead loads, used in the design of the structural members; and 3.7 Any other information that the Chief Building Official deems necessary. 207 PAGE 27 SCHEDULE ‘K’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 REQUIRED INSPECTIONS IN ADDITION TO THE ONTARIO BUILDING CODE The owner or an authorized agent shall notify the Chief Building Official at least two working days prior to each stage of construction listed below in addition to the required inspections as per the Building Code: Solid Fuel Burning Appliances – final NFPA 96 Commercial Cooking Equipment – Balloon Test NFPA 96 Commercial Cooking Equipment – Smoke Test Pool Fencing – before filling pool with water Pool – final Final 208 PAGE 28 SCHEDULE ‘L’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CODE OF CONDUCT FOR BUILDING OFFICIALS 1.0 Introduction The Code of Conduct applies to the Chief Building Official and Inspectors appointed under the Building Code Act in the exercise of a power or the performance of a duty under the Building Code Act of the Building Code. 2.0 Purpose The purposes of this Code of Conduct are: • To promote appropriate standards of behaviour by building officials in the exercise of their power and performance of their duties. • To prevent practices which may constitute an abuse of power • To prevent actions that may be a conflict of interest , and • To promote appropriate standards of honesty and integrity 3.0 Standards of Conduct and Professionalism In addition to any Policy with respect to any “Code of Ethics and Conduct applying to all municipal staff,” The Town of Tillsonburg Building Officials shall undertake at all times to: 1. Act in the public interest, particularly with regard to the safety of building works and structures; 2. Maintain their knowledge and understanding of the best current building practice, the building laws and regulations relevant to their building certifying functions; 3. Comply with the provisions of the Building Code Act, the Building Code and any other Act or Law that regulates or governs Building Officials or their functions; 4. Avoid situations where there may be, or where there may reasonably appear to be, a conflict between their duties to their clients, their profession, their peers and the public at large and their personal interests; 5. Not act beyond their level of competence or outside their area of expertise; 6. Apply known relevant building laws, regulations and standards strictly and without favour and independent of the influence of interested parties; 7. Perform their inspections and certifying duties impartially and in accordance with the highest professional standards; 209 PAGE 29 8. Not divulge any confidential or sensitive information or material, that they became privy to in the performance of their duties, except in accordance with laws governing freedom of information and protection of privacy; 9. To avoid any conduct that could bring Building Officials or the Town of Tillsonburg into disrepute; 10. Extend professional courtesy to all. 4.0 Guideline for responding to misconduct allegations The Building Code Act provides that the performance of Building Officials will be measured against this Code of Conduct. In response to any allegation of a breach of this code the provisions set out in the Town of Tillsonburg Personnel Policy shall be followed to conclusion. 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 Report Title Rates and Fees Report No. FIN 17-06 Author JANELLE COSTANTINO Meeting Type Council Meeting Council Date FEBRUARY 13, 2017 Attachments By-Law 4085 Schedule A - 2017 Rates & Fees RECOMMENDATION THAT Council receives report FIN 17-06 Rates and Fees; AND THAT By-Law 4085 to establish Rates & Fees for 2017 be brought forward for Council consideration. EXECUTIVE SUMMARY Staff reviews the rates and fees on an annual basis to coincide with the annual budget process to ensure approved fee increases are incorporated into the 2017 budget. The proposed changes to all fees, including new fees, can be determined by department in each tab by reviewing the % change column, if any, and the notes column. The non-controlled Town fees tab is information for the public and Council. Each director will review their changes to their rates and fee or their rational for no change to their rates and fees. FINANCIAL IMPACT/FUNDING SOURCE The 2017 budget impact by department has been incorporated into the 2017 budget. COMMUNITY STRATEGIC PLAN IMPACT Section 1 – Excellence in Local Government 1.3 Demonstrate accountability – The Municipal Rates & Fees By-Law ensure transparency and accountability of local government. Page 1 / 1 Bank Signing Authorities 236 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesAirportAirport - Aircraft Parking Fees - Daily 6.00 6.00 0.00%plus HSTAirport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00%plus HSTAirport - Basement or Dining Area Rental per hour 15.00 15.00 0.00%plus HSTAirport - Dining Area Rental per half day 45.00 45.00 0.00%plus HSTAirport - Boardroom Long term rental (more than one week- consecutive) 275.00 275.00 0.00%plus HSTAirport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00%plus HSTAirport - Infrastructure fee < 5,000 SF hangar 500.00 500.00 0.00%plus HSTAirport - Infrastructure fee > 5,000 SF hangar 1,000.00 1,000.00 0.00%plus HSTAirport Toque - 10.00 plus HSTNew feeAirport Fuel Call Out Fee - 25.00 plus HSTNew feeAirport Administration Fee - 25.00 plus HSTNew feeAnimal ControlBoarding Fee Cat 20.00 20.00 0.00%HSTAs per Animal Control ContractBoarding Fee Dog 20.00 20.00 0.00%HSTAs per Animal Control ContractCall out fee for service 100.00 100.00 0.00%HSTAs per Animal Control ContractDog license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - spayed neutered after March 31 30.00 30.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - intact - after March 31 35.00 35.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Cat license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - spayed neutered after March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - after March 31 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat/dog license - replacement 5.00 5.00 0.00%exemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0.00%HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0.00%HSTAs per Animal Control ContractLive Trap Placement 100.00 100.00 0.00%HSTAs per Animal Control Contract237 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBy-law EnforcementInvoice admin processing fee 150.00 175.00 16.67%HSTIncrease to cover satff time per occuranceOwner dumping debris on own lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptOwner failing to tag garbage 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-issuance of Permit/License/Document 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - double parking 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - for longer period than provided 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - in loading zone 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - near fire hydrant 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - no parking (2am-7am) 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Obstructing Traffic 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - parking in handicapped parking space without permit 300.00 300.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Parking/standing in fire route 60.00 60.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - prohibited area 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to corner 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to curb 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Wrong side of road 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson assisting dumping debris on private lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson dumping debris on private/public lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson fail to immediate remove debris 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0.00%HSTNew FeeFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0.00%HSTNew FeeBuilding - FeesBuilding - photocopies - larger than ledger 2.00 2.00 0.00%HSTBuilding Certificate 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 50.00 50.00 0.00%Permit Review Fee - major amendment to existing permit 40.00 40.00 0.00% HST per hour - fee to review major changes to existing permit in accordance with By-Law 3198 Permit fees - Building a)$45.00 first $1,000.00 of estimated value of construction plus b) $10.00 per each additional $1,000.00 or part there of - 0.00% exempt Replaced with fees identified belowPermit fees - change of use - no construction 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - connection to municipal water or sewer 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - construction without permit double initial permit fee - 0.00% exempt Replaced with fees identified belowPermit fees - demolition 100.00 - -100.00% exempt Replaced with fees identified belowPermit fees - Plumbing - other than residential a)$75.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified belowPermit fees - Plumbing - residential a)$40.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified below238 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBuilding - FeesResidential – New Low Density - Single Detached & Townhouses - Minimum permit fee $2,250.00OR$125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI – New - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Major Alterations/Renovations/Additions(> 75,000) - $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) - $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0.00% exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. 0.00% exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDemolition – all others - 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConditional Permit Agreement - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptAlternative Solution Review - 500.00 + cost of peer review 0.00%exemptSchedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report - 75.00/hr 0.00%exemptSchedule V Part VI (ETA)- ExemptAGCO Agency Approval - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-inspection - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptIssue Order - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptTransfer Permit - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConstruction w/o Permit - Double the initial permit rate 0.00%exemptSchedule V Part VI (ETA)- Exempt239 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesSignsPermit fees - signs - permanent a)$50.00 first $1,000.00 of estimated a)$50.00 first $1,000.00 of estimated 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0.00%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 175.00 200.00 14.29%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 275.00 300.00 9.09%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 150.00 175.00 16.67%exemptSchedule V Part VI (ETA)- ExemptSign Removal - General 100.00/sign 100.00/sign 0.00%HSTSign Removal - Mobile Sign 250.00/ea 250.00/ea 0.00%HSTSign Removal - Posters 25.00/ea + cost to repair any 25.00/ea + cost to repair any 0.00%HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00%HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00%HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0.00%HSTPermit fees - temporary buildings 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 50.00 50.00 0.00% exemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 25.00 35.00 40.00% exemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0.00% exemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence - 50.00 NEW exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Driver Licence Renewal 15.00 - -100.00% exemptSchedule V Part VI (ETA)- Exempt (delete - renewal not applicable as per proposed by-law 4051) Reduced reate for renewal deleted as proposed in Taxi Cab Vehicle Licence 35.00 65.00 85.71% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence - 35.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence - 75.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 25.00 65.00 160.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 100.00 70.00 -30.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine renewal 25.00 - -100.00%exemptSchedule V Part VI (ETA)- Exempt (reduced renewal fee no longer Limousine Vehicle Licence 35.00 72.00 105.71%exemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law Kennel - new 100.00 100.00 0.00% exemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0.00%exemptSchedule V Part VI (ETA)- Exempt240 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Business Licence New Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptHome occupation Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptPawnbroken Licence - renewal 160.00 165.00 3.13%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 200.00 205.00 2.50%exemptDoes not apply to not for profit organizationsOther Marriage Licence 125.00 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0.00%HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location 300.00 300.00 0.00%HSTwithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 25.00 0.00%HSTTwo witnesses are required for each ceremony. Burial Permits 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.31 0.31 0.00% HSTPhotocopying/ Printing single sided 0.27 0.27 0.00% HSTComissioner of Oaths Signatures where Clerk must produce affidavit (max. 25.00 25.00 0.00%nonepension applications and bankruptcy forms exempt. An additional $5 will be Commissioner of Oaths Signatures or Certified True Copies (max. 5 see 15.00 20.00 33.33%nonemaximum 5 copies , there will an additional fee of $2.00 for each additional Register Document on Title 150.00 175.00 16.67%exemptprovide service & cost recovery Remove/Release Document from Title 150.00 175.00 16.67%exemptprovide service & cost recovery Title Search 50.00 50.00 0.00%exemptprovide service & cost recovery Planning & DevelopmentCash-in-lieu of parkland (consents) 550.00 550.00 0.00%nonePlanning Application - Minor Variance 550.00 575.00 4.55%nonePlanning Application - Minor Variance - after the fact 850.00 875.00 2.94%nonePlanning Application - Site Plan - Minor 250.00 275.00 10.00%nonePlanning Application - Site Plan - Minor - after construction 350.00 375.00 7.14%nonePlanning Application - Site Plan - Major 500.00 575.00 15.00%nonePlanning Application - Site Plan - Major - after construction 850.00 925.00 8.82%nonePlanning Application - Site Plan - Amendment Application 150.00 150.00 0.00%nonePlanning Application - Site Plan - Amendment Application after-the-fact 250.00 250.00 0.00%nonePlanning Application - Zone Change- prior to use 650.00 675.00 3.85%nonePlanning Application - Zone Change- after use has occupied 1,150.00 1,175.00 2.17%nonePlanning Application - Zoning - Removal of (H) 200.00 200.00 0.00%noneSubdivision Certificate 40.00 45.00 12.50%noneZoning Certificate 40.00 45.00 12.50%exemptSchedule V Part VI (ETA)- ExemptPlanning - Preservicing Agreement Administration fee 1,200.00 1,200.00 0.00%HSTEncroachment Agreement Permit Fee 1,000.00 1,000.00 0.00%exemptSchedule V Part VI (ETA)- Exempt241 FinanceItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCorporatePhotocopying/ Printing double sided 0.31 0.31 0.00%HST per pagePhotocopying/ Printing single sided 0.27 0.27 0.00%HST per pageInterest on overdue accounts 0.15 0.15 0.00%HSTTax DepartmentTax certificate50.00 50.00 0.00% exempt eachTax registration service costs2,100.00 3,000.00 42.86% exempt eachTax Bill reprint10.00 10.00 0.00% exempt eachTax receipt 10.00 10.00 0.00% exempt eachWater/Sewer Admin Charge45.00 45.00 0.00% exempt each New feeCorporateNSF Fee35.00 35.00 0.00% exempt each242 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - AquaticsAquafit - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAerobics - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAquafit - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAquatfit/Aerobics Classes - 50 passes 154.00 154.00 0%HST50 passesAquafit/Aerobics Classes - 100 passes 272.00 272.00 0%HST100 passesAerobics - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAerobics - 5 passes 34.50 34.50 0%HST5 passesUFS applicableMoms Pops and Tots 52.00 -100%Exempt8 lessonsSchedule V, Part VI30 minute Swimming Lesson 52.00 52.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable45 minute Swimming Lesson 55.00 55.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable60 minute Swimming Lesson 58.00 58.00 0%Exempt8 lessonsSchedule V, Part VI, UFS ApplicableBronze Star 60.00 60.00 0%HSTcourseUFS applicableBronze Medallion 74.50 74.50 0%HSTper courseUFS applicableBronze Cross 74.50 74.50 0%HSTper courseUFS applicableFirst Aid 74.50 74.50 0%HSTper courseUFS applicableFirst Aid Recert 52.00 52.00 0%HSTper courseUFS applicableNational Lifeguard 206.00 206.00 0%HSTper courseUFS applicableNational Lifeguard Recert 49.00 49.00 0%HSTper courseUFS applicableAssistant Swimming Instructors School 63.50 63.50 0%HSTper courseUFS applicableAdditional Fee 26.25 26.25 0%HSTper courseUFS applicableSwim for Life Instructors School 100.50 100.50 0%HSTper courseUFS applicableLifesaving Instructors 100.50 100.50 0%HSTper courseUFS applicableSwim/Lifesaving Instructors 206.00 206.00 0%HSTper courseUFS applicableSemi Private Lessons (14+ years) 108.00 108.00 0%HST6 classesUFS applicableSemi Private Lessons 108.00 108.00 0%none6 lessonsYouth, UFS applicableLifesaving Sport Fundamentals 56.00 56.00 0%none8 lessonsYouthSwim Synchro Swimming Lessons 56.00 56.00 0%none8 lessonsYouthSynchronized Swimming Team476.00 476.00 0%none9 MonthsYouth, UFS applicableFirst Aid Instructor99.00 101.00 2%HSTper courseNational Lifeguard Instructor145.00 145.00 0%HSTper courseUFS applicableExaminer Standards/Advanced Instructors 36.50 36.50 0%HSTper courseUFS applicablePleasure Craft Operator License 47.00 48.00 2%HSTper course243 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - classes, courses, and campsAbs Only 31.50 32.00 2%HST6 lessonsBallroom Dancing 91.80 -100%HST10 lessonsBest Loser Challenge 102.00 -100%HST12 lessonsAdult Friendly Badminton 66.00 67.00 2%HST13 lessonsBaby & Me 54.40 55.00 12 lessonsBabysitting Course 51.00 52.00 2%Exempt8hr courseSchedule V, Part VIBeginner Fitness 41.50 -100%HST6 lessonsBirthday Parties 169.00 172.00 2%HSTper partyBirthday Parties - Additional Child 15.50 15.75 2%HSTper personBoot Camp 40.80 -100%HST6 lessonsCardio Kickboxing 40.80 -100%HST6 lessonsBride to Be Personal Training-3 mo. 260.10 265.00 2%HSTper membershipBride to Be Personal Training-5 mo. 431.75 439.00 2%HSTper membershipBus Trip - Base (Youth Trips) 48.25 49.00 2%HSTper tripBus Trip - Base + Coach (Day Trips) 83.25 85.00 2%HSTper tripDance 30 min class 42.00 43.00 2%Exempt8 lessonsSchedule V, Part VIDance 45 min class 55.50 56.50 2%Exempt8 lessonsDance 60 min class 63.50 64.50 2%Exempt8 lessonsSchedule V, Part VIFitness classes (includes Fitness, Baby & Me, Yoga) 25.50 26.00 2%6 lessonsFitness for Teens 66.30 67.50 2%HST8 lessonsStability Ball 40.80 -100%HST6 lessonsKarate - Kids Karate 56.00 57.00 2%Exempt12 lessonsSchedule V, Part VIKarate - Tiny Tigers 45.00 46.00 2%Exempt12 lessonsSchedule V, Part VIPreSchool Program 83.25 -100%ExemptSchedule V, Part VILearn to Run (Clinic) 67.00 68.50 2%HST12 lessonsSpeed Skating 101.00 103.00 2%Exempt8 lessonsStep Class 41.50 -100%HST6 lessonsT'burg Girls - Drop in Workshop 10.00 10.00 0%includedper nightWorkshops - 1/2 day 25.50 26.00 2%HSTWorkshops - Specialty Course 76.50 78.00 2%HSTWorkshops - 8 hours 102.00 104.00 2%HSTYoga 25.50 26.00 2%HST6 lessonsYouth Boys/Girls Volleyball 92.77 95.00 2%HST12 lessonsYouth Co-Ed Basketball Gr 5/6 83.25 85.00 2%HST12 lessonsYouth March Break Program - daily 31.25 -100%ExemptdailySchedule V, Part VIYouth Camp - week 127.00 129.00 2%ExemptweekSchedule V, Part VIYouth Camp day 31.25 32.00 2%ExemptdailySchedule V, Part VIYouth Camp Lunch 5.50 5.75 5%ExempteachSchedule V, Part VIYouth Camp Special 175.00 178.00 2%ExemptweekSchedule V, Part VIYouth Summer Camp week 127.00 -100%ExemptweeklySchedule V, Part VIYouth Camp - short week 102.00 104.00 2%ExemptSchedule V, Part VICancellations less than 24 hours notice 70% of registration 70% of registration Community Centre - EventsRun - 10km - day of registration 50.00 51.00 2%HSTper personTies in with area racesRun - 10km - regular registration 40.00 41.00 HSTper personRun - 10km - early bird registration 35.00 36.00 3%HSTper personT Shirt includedRun - 5km - regular registration 35.00 36.00 3%HSTper personTies in with area racesRun - 5km - early bird registration 30.00 31.00 3%HSTper personT Shirt includedRun - 5km - day of registration 45.00 46.00 2%HSTper personBike Tour - 25km 20.00 20.00 0%HSTper personBike Tour - 40km 40.00 40.00 0%HSTper personBike Tour - 100km 60.00 60.00 0%HSTper personBike Tour - 100mi 80.00 80.00 0%HSTper person244 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 88.50 90.00 2%HSThourEffective 2016 Summer/FallArena - Non prime time 86.70 -100%HSThourArena - Weekdays after 5pm & weekends 165.50 168.00 2%HSThourEffective 2016 Summer/FallArena - Minor 116.00 118.00 2%HSThourArena - Shinny 5.25 5.50 5%HSTper personArena - Ice Flat Rate 400.00 408.00 2%HSTper dayArena Floor - Commercial 2,113.58 2,150.00 2%HSTper dayArena Floor - Full Use 1,590.00 1,620.00 2%HSTper dayArena Floor - Flat Fee (no set up) 520.00 530.00 2%HSTper dayArena Floor - Chilled Floor (additional fee) 2,000.00 2,040.00 2%HSTper dayArena Floor - Hourly League Fee 64.26 65.50 2%HSTper hourArena Floor - Set up Day/Tear Down Day 795.00 810.00 2%HSTper dayArena Storage Room A 25.00 -100%HSTper monthArena Storage Room B 15.00 -100%HSTper monthArena Storage Room C 5.00 -100%HSTper monthArena - Mini Pad w/ equipment 71.40 -100%HSThourArena - Mini Pad 42.50 43.50 2%HSThourAuditorium - Friday or Saturday 505.08 510.00 1%HSTper dayAuditorium - Sunday - Thursday 278.44 285.00 2%HSTper eveningAuditorium - Hourly 56.30 57.50 2%HSTRoom Set up & Decorating Fee (Day before) 105.00 107.00 2%HSTBall Diamond - Occasional Use 75.00 76.50 2%HSTper dayBall Diamond - Seasonal Youth Team 75.00 76.50 2%HSTBall Diamond - Seasonal Team Practice 265.00 270.00 2%HSTper teamBall Diamond - Seasonal Adult Team 435.00 445.00 2%HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds) 510.00 525.00 3%HST2 daysBall Diamond - Tournament per diamond per day 75.00 76.50 2%HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 200.00 HST2 unitsnew, per eventBall Diamond - portable washrooms - 2 day tournament 250.00 HST2 unitsnew, per eventTractor with Groomer - Prep Friday 76.00 HSTper eventnew, per eventTractor with Groomer - Prep Saturday 38.00 HSTper eventnew, per eventTractor with Groomer - Prep Sunday 38.00 HSTper eventnew, per eventTractor with Groomer - Repair Monday 76.00 HSTper eventnew, per eventAdministrative Fees 100.00 HSTper eventnew, per eventSite clean up - 1 or 2 day event 162.75 HST3 staffnew, per eventBall Diamond - Keys 11.25 11.50 2%HST Coronation Park Pavilion 53.00 -100%HSTper dayDamage Deposit 500.00 500.00 0%NoneDen - Fri or Sat 170.00 174.00 2%HSTper dayDen - Sun - Thursday 125.00 127.00 2%HSTper dayDen - Hourly 30.00 30.50 2%HSTEntire TCC Building - 1 arena 9am-4pm 2,000.00 2,030.00 2%HSTEntire TCC Building - 2 arenas 9am-4pm 2,500.00 2,550.00 2%HSTGibson House 66.05 67.50 2%HSTper dayGibson House - Hourly 25.50 26.00 2%HSTper hourKinsmen Canteen 25.50 26.00 2%HST per dayLobby Area 30.60 31.25 2%HSTMarwood B or C 64.75 66.00 2%HSTper dayMarwood BC 129.50 132.00 2%HSTper dayMarwood B or C - Hourly 25.00 25.50 2% HSTMarwood BC - Hourly 30.00 30.50 2% HSTMemorial Pavilion (full) 86.00 88.00 2% HST per dayMemorial Pavilion (half) 54.00 55.00 2% HST per dayNewman Park Gazebo 52.50 53.50 2% HST per dayParking Lot 105.00 107.00 2% HST per day NewRotary Room 66.05 67.50 2% HSTRotary Room - Hourly 25.50 26.00 2% HSTRowing Club per month 92.77 95.00 2% HST245 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesSchool Lessons 3.60 3.60 0% Exempt per person Youth, UFS applicableSwim to Survive Rentals 87.75 87.75 0% Exempt per hour Youth, UFS applicableSWA Office 25.50 - -100% HST DeletedSwim Team 42.13 42.13 0% HST per hour UFS applicableSwim Team - Shared 23.61 23.61 0% HST per hour UFS applicableSwim Meet 301.10 301.10 0% HST per weekend UFS applicableSwim Meet Evening 150.54 150.54 0% HST UFS applicableStorage Pool Deck 26.01 26.50 2% HST per monthSwim Lane 15.00 HST per hour NewStorage Rooms 104.04 106.00 2% HST per contractStorage Office A 25.50 26.00 2% HST per monthStorage Office B 15.30 15.65 2% HST per monthStorage Office C 5.25 5.35 2% HST per monthPool - 0-50 swimmers 85.68 85.68 0% HST per hour UFS applicablePool - 101+swimmers 218.28 218.28 0% HST per hour UFS applicablePool - 51-100 swimmers 116.28 116.28 0% HST per hour UFS applicableTicket Ice - 10 ePunch 7.00 7.15 2% HST each Change in HST applicationWaterPark - 0-100 swimmers 312.12 312.12 0% HST hour UFS applicableWaterPark- 0-100 swimmers - extra half hour 208.08 208.08 0% HST add. Half hr. UFS applicableWaterpark 101-300 swimmers 424.48 424.48 0% HST hour UFS applicableWaterpark 101-300 swimmers - extra half hour 312.12 312.12 0% HST add. Half hr. UFS applicableWaterpark 300+ swimmers 572.22 572.22 0% HST hour UFS applicableWaterpark 300+ swimmers - extra half hour 452.57 452.57 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100 swimmers 276.90 276.90 0% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 153.83 153.83 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100+ swimmers 492.27 492.27 0% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 246.14 246.14 0% HST add. Half hr. UFS applicable246 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Leagues and MembershipsAdult League - Individual 56.10 57.00 2% HST eachAdult League - Team 362.10 368.00 2% HST per teamCourt Membership - Adult 50.00 51.00 2% HST SeasonalCourt Membership - Youth 18.00 18.30 2% HST SeasonalDisc Golf - Deposit 20.00 20.00 0% N/ADisc Golf - Set 33.00 33.00 0% HST eachDisc Golf - Single 12.50 12.50 0% HST eachTennis Lessons - 1 hour 80.00 81.50 2% HST 8 lessonsTennis Lessons - 1/2 hour 35.00 35.75 2% HST 8 lessons YouthTennis Advanced Lessons - 1 hour 85.00 0% HST 8 lessons NewMembership - Aqua Fit/Aqua Jogging - 12 mo 296.06 301.00 2% HST 12 month UFS applicableMembership - Parent Pass 33.96 34.50 2% HST 6 weeksMembership - Personal Training - 10 190.65 194.00 2% HST 10 sessions 1 hrMembership - Personal Training - 5 106.10 108.00 2% HST 5 sessions 1 hrMembership - Pool - 12 month 187.27 191.00 2% HST each UFS applicableMembership - Pool - 6 month 131.10 134.00 2% HST each UFS applicableMembership - Pool 20 Punch Card Pass 62.40 63.50 2% HST each UFS applicableMembership - Weight Training 53.58 54.50 2% HST up to 6 hoursMembership - HC Adult - 01 month 69.19 70.50 2% HST 1 monthMembership - HC Adult - 03 month 182.07 185.00 2% HST 3 monthMembership - HC Adult - 06 month 265.30 270.00 2% HST 6 monthMembership - HC Adult - 12 month 407.84 414.00 2% HST 12 monthMembership - HC Adult - 5 punch card pass 40.30 41.10 2% HST 5 visitsMembership - HC Adult - 20 Punch Card Pass 161.26 164.00 2% HST 20 VisitsMembership - HC Family - 01 month 156.06 159.00 2% HST 1 monthMembership - HC Family - 03 month 390.15 397.00 2% HST 3 month Membership - HC Family - 06 month 582.62 592.00 2% HST 6 monthMembership - HC Family - 12 month 816.71 830.00 2% HST 12 monthMembership - HC Student/Senior - 01 month 55.94 57.00 2% HST 1 monthMembership - HC Student/Senior - 03 month 153.85 157.00 2% HST 3 monthMembership - HC Student/Senior - 06 month 190.23 194.00 2% HST 6 monthMembership - HC Student/Senior - 12 month 300.72 306.00 2% HST 12 monthMembership - Student - 5 Passes 23.00 23.50 2% HST 5 visitsMembership- Student - 20 Passes 75.00 76.50 2% HSTMembership - HC Glendale Student 92.08 94.00 2% HST 5 MonthMembership - Special - Adult 265.12 270.00 2% HST 12 monthMembership - Special - Student/Senior 195.47 200.00 2% HST 12 monthMembership - Special - Under 14 55.04 56.00 2% HST 12 monthMembership - Replacement Card 5.00 5.00 0% HST eachMembership - Squash Adult - 01 month 67.14 68.50 2% HST 1 monthMembership - Squash Adult - 03 month 176.23 179.00 2% HST 1 monthMembership - Squash Adult - 06 month 258.76 263.00 2% HST 1 monthMembership - Squash Adult - 20 punch card pass 83.23 85.00 2% HST 1 monthMembership - Squash Family - 01 month 151.06 154.00 2% HST 1 monthMembership - Squash Family - 03 month 377.64 384.00 2% HST 1 monthMembership - Squash Family - 06 month 567.87 577.00 2% HST 1 monthMembership - Squash Student - 01 month 55.94 57.00 2% HST 1 monthMembership - Squash Student - 03 month 153.85 157.00 2% HST 1 monthMembership - Squash Student - 06 month 190.23 194.00 2% HST 1 month247 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesPay as you go - AdmissionAquatfit Class 7.50 7.50 0% HST included each UFS applicableBoard of Education - Squash/HC 2.75 2.75 0% HST includedBoard of Education - Arena/Pool 3.00 3.00 0% HST includedCourt Fee 5.00 5.00 0% HST includedHealth Club Adult 10.50 10.50 0% HST included eachHealth Club - Youth 4.75 4.75 0% HST included each Min Age of 12Squash 10.75 10.75 0% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.00 0% HST includedRoller Skate - Admission With skate rental 5.00 5.00 0% HST includedSwim Child 2.00 2.00 0% HST included each UFS applicableSwim Family 9.00 9.00 0% HST included each UFS applicableSwim - Over 14 4.25 4.25 0% HST included each UFS applicableSkate Child 2.00 2.00 0% HST included eachSkate Family 9.00 9.00 0% HST included eachSkate - Over 14 4.25 4.25 0% HST included eachWallyball 11.50 11.50 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over 4.50 4.50 0% HST included each UFS applicableWaterprak 60 years & Over Half Price 2.25 2.25 0% HST included each UFS applicableWaterpark 6-14 yrs 4.00 4.00 0% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.00 2.00 0% HST included each UFS applicableWaterpark Additional Family Member 2.00 2.00 0% HST included UFS applicableWaterpark Adult 6.75 6.75 0% HST included each UFS applicableWaterpark Adult Half Price 3.40 3.40 0% HST included each UFS applicableWaterpark Family 24.50 24.50 0% HST included per family of 5 UFS applicableWaterpark Family Half Price 12.25 12.25 0% HST included per family of 5 UFS applicableWaterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) 25.00 30.00 20% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 40.00 42.00 5% HST per personWaterpark Non-resident Pass (Adult under 60) 60.00 62.00 3% HST per person248 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Other feesAdmin - Refund Admin Fee 15.00 15.00 0% Exempt eachAdmin - Reprint receipt 5.00 5.00 0% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.00 10.00 0%HSTAdmin - Copies - Single sided0.27 0.27 0% HSTAdmin - Copies - Double sided0.31 0.31 0% HSTUFS - Indoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Indoor Pool Non-Resident User Fee Surcharge 1.50 each NewUFS - Outdoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Outdoor Pool Non-Resident User Fee Surcharge 1.50 each NewAudio/Visual - Cordless Microphones 21.00 21.50 2% HSTAudio/Visual - TV/DVD Sound System 21.00 21.50 2% HSTCamping - Non Serviced per site30.60 31.25 2% HSTCamping - Serviced per site51.00 52.00 2% HSTMemorial Tree510.00 600.00 18% HST Increased cost, contribution to care reserveMemorial Bench1,020.00 1,200.00 18% HST Increased cost, contribution to care reserveRentals - 8' wooden tables 5.25 5.35 2% HSTRentals - Black plastic chairs 2.05 2.10 2% HST eachDelivery of Table & Chairs( per round trip) 25.50 26.00 2% HSTRentals - Black curtains/hardware rental per foot 2.50 2.55 2% HSTRentals - 10' x 10' Outdoor Shelters/Tents 25.00 25.50 2% HSTRentals - 10' x 20' Outdoor Shelters/Tents 100.00 102.00 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,020.00 1,040.00 2%HSTeachAdvertising - Community Arena Backlit 510.00 520.00 2%Advertising - Memorial Arena Board 663.00 675.00 2%HSTeachAdvertising - Community Arena Board408.00 415.00 2%HSTeachAdvertising - Ice Re-Surfacer - Side510.00 520.00 2%HSTAdvertising - Ice Re-Surfacer - Top1,020.00 1,040.00 2%HSTAdvertising - Ice Re-Surfacer - 3 sides2,260.00 2,300.00 2%HSTAdvertising - Inside Front Page1,500.00 1,525.00 2%HSTeachAdvertising - Back Page2,000.00 2,040.00 2%HSTeachAdvertising - Brochure 1/8 page102.00 104.00 2%HSTeachAdvertising - Brochure 1/4 page178.50 182.00 2%HSTeachAdvertising - Brochure 1/2 page306.00 311.00 2%HSTeachAdvertising - Brochure Full page612.00 622.00 2%HSTeachAdvertising - Brochure Full page (internal corporate)200.00 204.00 2%N/AeachAdvertising - Miscellaneous102.00 104.00 2%HSTeachAdvertising - Digital Ad Set up 20.00 20.30 2%HSTAdvertising - Digital Ad - Monthly(min. 3 mos term)50.00 51.00 2%HSTAdvertising - Digital Ad - Tournament/Special Events50.00 51.00 2%HSTAdvertising - Fence - Per Season112.00 114.00 2%HSTper seasonAdvertising - Fence - Per Year224.40 228.00 2%HSTannuallyA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.249 FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFireFee for response to a nuisance fire alarm - first incident in 12 month period 210.00 214.20 2.00% Exempt per alarm first incident, caused by negligant actFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hoursubsequent incidents based on two apparatus dispatched to the alarm.Response to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half houreach incident based on two apparatus dispatched to the alarm.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Fee for each fire apparatus dispatched to Natural Gas Leak $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Fee for each fire apparatus dispatched to a Hazardous Materials Incident. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fee for each fire apparatus assigned to a fire watch authorized by Fire Chief $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Additional Fire department expense incurred during an emergency required to mitigate the emergency actual costs Exempt This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fire Incident Report 104.00 106.10 2.02%HSTeachFire Investigation report 209.00 213.20 2.01%HSTeachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 81.50 83.15 2.02% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 209.00 213.20 2.01% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Each additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 31.00 31.65 2.10% HST each New fee for additional area over base feeFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 204.00 208.10 2.01% HST each OBC Classification C. Separated from other occupancies for 2015.Each additional suite or apartment over base fee 31.00 31.65 2.10%HSTeachNew fee for additonal unit(s). Fee per apartment over base fee.Fee to conduct a requested inspection of any licensed occupancy excluding a daycare 160.00 163.20 2.00% HST eachFee to conduct a requested inspection of a daycare facility 80.00 81.60 2.00% HST eachFee to conduct verification of fire drill scenario 127.00 175.00 37.80% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost trecovery of labour.Business License Inspection 78.50 80.10 2.04%Exempteach250 FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection- 50.00 - 50.00 0.00% HST each CreditFee to conduct each required re-inspection after one verification re-inspection same as original same as original HST each Subsequent inspections following the second. Fee charged to registered owner.Residential carbon monoxide alarm or smoke alarm left with a homeowner on loan 77.00 78.54 2.00%HST, if not returnedper detector not returnedFee charged if loaner alarm not returned within two (2) weeks of being left on site.Fire department approval as part of a Demolition Permit issued by the Building Department. 102.00 104.00 1.96% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 172.00 175.45 2.01% HST eachFee to review an application for a Display Fireworks (F.2) event 127.00 129.50 1.97% HST each Town of Tillsonburg sponsored event are exempt from this fee.Fee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 202.00 206.00 1.98% HST eachFee to issue open air burn permit 106.50 108.65 2.02%HSTeachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 56.00 57.15 2.05% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 305.00 311.10 2.00% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane $750 plus actual costs to retain a 3rd part $750 plus actual costs to retain a 3rd part HST eachFee for facilitating fire safety training 107.00 109.15 2.01%HSTper hourplus cost of materialsFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 51.00 52.00 1.96% HST per hour plus cost of materialsFee to recharge self-contained breathing air cyclinders 30.75 31.35 1.95% HST per cylinder Excludes customers with special agreementFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year to increase by $100 each year through to 2015Fee to clean set of bunker gear 2.55 2.60 1.96%HSTeachRental of Training Room (excluding emergency services) 210.00 214.20 2.00% HST per day251 MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseumMuseum-Admission-Adult 5.31 5.31 0%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 45.00 0%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.00 0%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 10.62 10.62 0%HSTdailyMuseum-Admission-Group Rate 4.00 4.00 0%HSTdailyMuseum-Admission-Senior 4.42 4.42 0%HSTdailyMuseum-Admission-Student 3.00 3.00 0%HSTdailyMuseum Volunteer-Admission-Free - - 0%FreeMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate - - 0%Museum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 50.00 0%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 0%HSTeachMuseum-Rentals-Kitchen 25.00 25.00 0%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.00 0%HSTeachMuseum-Rentals-Program Room 50.00 50.00 0%HSThalf dayMuseum-Rentals-Program Room 75.00 75.00 0%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 75.00 0%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 100.00 0%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 0%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.00 0%eachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 0%eachMuseum- School Program- per student (1 hour) 2.50 2.50 0%eachMuseum - School Program - per student (2 hours) 3.50 3.50 0%eachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeach252 MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum-Slide Show Presentations-Off Site 40.00 40.00 0%HSTeachMuseum-Slide Show Presentations-On Site 30.00 30.00 0%HSTeachMuseum-Admission - Pratt Gallery only 2.50 2.50 0%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 70.00 80.00 14%HSTMuseum- Special Event - Lunch & Learn- Single Pass 20.00 25.00 25%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.00 0%HSTMuseum- Special Event Tea 15.00 15.00 0%HSTMuseum - Special Event - Dinner 55.00 55.00 0%HSTper eventMuseum - Special Event - Performance 40.00 40.00 0%HSTNew FeeWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HST253 CemeteryItem 2016 Fee 2016 Perpetual Care Fee 2016 Net Fee 2017 Fee2017 Perpetual Care Fee Proposed2017 Net Fee % Change Tax UnitNotesInterment RightsPerpetual care fees regulated by the ProvinceGrave 10 x 4 675.50 270.20 405.30 700.00 280.00 420.00 4%HSTgraveAll perpetual care fees regulated by the ProvinceInfant Grave 3X3 225.16 150.00 75.16 225.00 150.00 75.00 0%HSTgraveCremation Grave 3x3 541.08 216.43 324.65 550.00 220.00 330.00 2%HSTgraveColumbarium Niche 1,857.11 278.57 1,578.54 1,900.00 285.00 1,615.00 2%HSTnicheIncludes brass nameplate and datesColumbarium Niche - - - 1,500.00 225.00 1,275.00 n/aHSTnicheNew fee applicable to residual niches in a unitCemetery Services - Cemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0%NO HSTintermentThis fee is set by the ProvinceColumbarium Niche Open/Close 252.49 252.49 255.00 255.00 1%HSTeachAdult Interment 828.61 828.61 835.00 835.00 1%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 HSTper 1/2 Charged if requested by Funeral HomeChild/ Infant Interment 309.33 309.33 300.00 300.00 -3%HSTeach(length is 5' or less)Cremated Remains Interment Infant 309.33 309.33 300.00 300.00 -3%HSTeachCremated Remains Interment Adult 463.53 463.53 475.00 475.00 2%HSTeachStatutory Holidays - Funeral Fee 273.26 273.26 HSTeachNever used in last 5 yearsDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,139.09 2,139.09 2,087.50 2,087.50 -2%HSTeachSeldom used. 2.5 times adult interment feeDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,857.11 1,857.11 1,878.75 1,878.75 1% HST each Seldom used. 2.25 times adult interment fee.Disinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,913.92 1,913.92 1,565.63 1,565.63 -18%HSTeachSeldom used. 75% of same-cemetery feeDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,634.10 1,634.10 1,409.06 1,409.06 -14% HST each Seldom used. 75% of same-cemetery feeDisinterment/Exhumation-Child Casket 855.64 855.64 750.00 750.00 -12%HSTeach(length is 5' or less)Disinterment/Exhumation-Adult Cremains - - 475.00 475.00 HSTeachNew fee. Same as cremains interment feeDisinterment/Exhumation-Child/Infant Cremains 309.33 309.33 300.00 300.00 -3%HSTeachNew fee. Same as infant/cremains interment feeMarker/Foundation ServicesUpright Monument Foundation (5' depth) 18.04 18.04 22.50 22.50 25%HSTper cubic Increase costs in concrete mix/gravel Veteran Standing Monument Setting 196.75 196.75 200.00 200.00 2%HSTeachUpright Monument (small) with Floater/Slab Foundation 168.33 168.33 170.00 170.00 1%HSTeachFlat Marker with Granite Border & no concrete 28.42 28.42 40.00 40.00 41%HSTeachFlat Marker with 4" concrete border 84.16 84.16 100.00 100.00 19%HSTeachUpright Monument (small) Foundation 169.42 169.42 170.00 170.00 0%HSTeachSeldom used.Monument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0%HSTeachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0%HSTeachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 38.26 37.51 45.00 45.00 18%HSTeachFlower Campaign 100.00 100.00 100.00 100.00 0%HSTbasketWreath Campaign 60.00 60.00 60.00 60.00 0%HSTwreath 50% surcharge on applicable interment fee These fees are set by the Province.254 EngineeringItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesEngineering FeesCertificate request - Engineering100.00 100.00 0.00%HSTper copyDrawing Copy Fee - large Engineer Drawing (24x36)15.00 15.00 0.00%HSTper copyDrawing Review Fee - Electrical Major1,800.00 1,800.00 0.00%HSTper copyDrawing Review Fee - Electrical Minor500.00 500.00 0.00%HSTper copyDrawing Review Fee - Large Engineer Drawing (24x36)500.00 500.00 0.00%HSTper copyDrawing Review Fee - Subdivision4,500.00 4,500.00 0.00%HSTper copyEasement Research Request100.00 100.00 0.00%HSTper copyMapsLRIS Maps (screen shot printed from LRIS)2.00 2.00 0.00%HSTper copyTillsonburg Mapfree digital downloadUrban Airphoto Maps -24"x36" 20.00 20.00 0.00%HSTper copyUrban Airphoto Maps -36"x48"25.00 25.00 0.00%HSTper copyUrban Subdivision Status Maps (11x17)3.00 3.00 0.00%HSTper copyUrban Zoning Maps - 24"x36"15.00 15.00 0.00%HSTper copyUrban Zoning Maps - 36"x48"20.00 20.00 0.00%HSTper copy255 RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesRoads-Labour 36.41 36.65 0.66%plus HSTper hourRoads-Labour Overtime 50.72 51.00 0.55%plus HSTper hourRoads-Labour Double Time 65.03 65.30 0.42%plus HSTper hour1/2 Ton Pickup Truck 15.00 15.00 0.00%plus HSTper hour1-Ton Truck 25.00 30.00 20.00%plus HSTper hourSingle Axle Dump Truck 80.00 80.00 0.00%plus HSTper hour With Plow & Wing 10.00 11.00 10.00%plus HSTper hour With Sander/Salter 19.00 19.00 0.00%plus HSTper hour With Plow, Wing & Sander/Salter 29.00 30.00 3.45%plus HSTper hour With Anti-Icing System 3.50 3.50 0.00%plus HSTper hourFront End Loader 50.00 55.00 10.00%plus HSTper hour With Plow Blade 5.00 5.00 0.00%plus HSTper hour With Snowblower 180.00 180.00 0.00%plus HSTper hourGrader 75.00 75.00 0.00%plus HSTper hourStreet Sweeper 65.00 65.00 0.00%plus HSTper hourSidewalk Machine 45.00 45.00 0.00%plus HSTper hour With Plow 5.00 5.50 10.00%plus HSTper hour With Sander 3.00 4.00 33.33%plus HSTper hour With Snowblower 13.00 15.00 15.38%plus HSTper hour With Plow & Sander 8.00 9.50 18.75%plus HSTper hour With Snowblower & Sander 16.00 19.00 18.75%plus HSTper hour With Angle Broom 7.00 7.50 7.14%plus HSTper hour With Flail Mower 6.00 7.50 25.00%plus HSTper hour With Cold Planer 35.00 35.00 0.00%plus HSTper hour256 RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesLeaf Vacuum 85.00 85.00 0.00%plus HSTper hourLine Striper 11.00 11.00 0.00%plus HSTper hourSewer Rodder 90.00 90.00 0.00%plus HSTper hourWood Chipper 65.00 25.00 -61.54%plus HSTper hourZero Radius Mower 25.00 25.00 0.00%plus HSTper hourPortable Pump 35.00 35.00 0.00%plus HSTper hourWalk Behind Snowblower 2.00 2.00 0.00%plus HSTper hourWalk Behind Push Mower 2.00 2.00 0.00%plus HSTper hourChainsaw 2.50 2.50 0.00%plus HSTper hourTrimmer 2.00 2.00 0.00%plus HSTper hourSmall Generator 9.00 9.00 0.00%plus HSTper hourUtility Trailer 6.50 7.00 7.69%plus HSTper hour257 UtilityItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesUtility NSF Cheque Fee (plus bank charges) 20.00 15.00 -25.00%plus HSTeachChanges to rates must be approved by the OEBUtility-Account Set Up Fee 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility - Late Payment (per annum) 0.20 plus HST%Changes to rates must be approved by the OEBUtility-Collection of Account Charge (no disconnection) 30.00 plus HSTeachnew - as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at meter) 65.00 65.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at mpole) 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-During Hours Remove Load Control Device 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-Interval Meter 1,100.00 1,100.00 0.00% plus HST eachChanges to rates must be approved by the THI Board of Directors or OEBUtility-Special Meter Reading 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility -Service Call (after hours) 165.00 plus HSTeachnew - as per OEB rate scheduleUtility-Access to Utility Poles 22.35 plus HSTeachnew - as per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0.00% plus HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Generator (100 W) 122/208 300.00 310.00 3.33%plus HSTper dayUtility-Generator (125 W) 347/600 400.00 415.00 3.75%plus HSTper dayUtility-Labour 43.85 44.75 2.05%plus HSThourUtility-Truck Charges - #26 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #30 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #41 20.00 20.00 0.00%plus HSThourUtility-Truck Charges - #65 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #66 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #68 75.00 75.00 0.00%plus HSThourUtility-Truck Charges - #74 65.00 65.00 0.00%plus HSThourUtility-Truck Charges - #22 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #28 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #44 25.00 30.00 20.00%plus HSThourUtility-Truck Charges - #45 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #86 35.00 40.00 14.29%plus HSThourUtility-Sewer Camera Job (flat rate/job) 50.00 50.00 0.00%plus HSTflat rateUtility-Water Heater Rental - 40 gal. 8.00 9.00 12.50%plus HSTmonthUtility-Water Heater Rental - 60 gal 9.00 10.00 11.11%plus HSTmonthWater Permit Non-Metered Condo 10.00 10.00 0.00%eachCounty approvedWater Permit Non-Metered Residential 25.00 25.00 0.00%eachCounty approvedWater Violation 75.00 75.00 0.00%eachCounty approvedWater/Wastewater Collection Fee 15.00 15.00 0.00%eachCounty approved258 Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesBag Tags2.00 2.00 0.00%noneCounty approvedBlue Box (appartment )3.50 3.50 0.00%noneCounty approvedBlue Box (Mid size)4.50 4.50 0.00%noneCounty approvedBlue Box (large)5.50 5.50 0.00%noneCounty approvedBlue Box Lid1.50 1.50 0.00%noneCounty approvedComposter10.00 10.00 0.00%noneCounty approvedRain barrels45.00 45.00 0.00%noneCounty approvedGreen Cones40.00 0.00%noneAdded for 2017Fine - allow or permit an animal to trespass on private property 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.259 Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFine - Harbouring more than two cats 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required Licences0.00%eachAlcohol & Gaming Commission of Ontario (AODA)Special Sales License $1 per thousand $1 per thousand 0.00%noneeachAlcohol and Gaming Commission 50/50 Raffle 3% with min. of $25 3% with min. of $25 0.00%noneeachAlcohol and Gaming Commission Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0.00%noneeachAlcohol and Gaming Commission Bazaar/Bingo 2 percent 2 percent 0.00%noneeachAlcohol and Gaming Commission Bazaar/Raffle 3 % up to $5000 3 % up to $5000 0.00%noneeachAlcohol and Gaming Commission Bingo Only 2 percent up to $5500 2 percent up to $5500 0.00%noneeachAlcohol and Gaming Commission Nevada @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0.00%noneeachAlcohol and Gaming Commission Nevada @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0.00%noneAlcohol and Gaming CommissionPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0.00%ExemptDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0.00%IncludedCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) - - N/ANo ChargeFingerprints (OPP charge) 26.50 26.50 0.00%IncludedFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0.00%IncludedFee Payable to Minister of FinanceTraffic Reports 42.25 42.25 0.00%IncludedOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0.00%IncludedStatements 42.25 42.25 0.00%IncludedTechnical Traffic Collision Reports 565.00 565.00 0.00%IncludedReconstructionist Report 1,130.00 1,130.00 0.00%IncludedPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0.00%IncludedHourly Vehicle Usage Fee (note 1) 28.25 28.25 0.00%Included2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0.00%Included2014 Hourly Supervisor Rate - PDS (note 1)83.17 83.17 0.00%Included260 Report Title 2017 Budget Report No. FIN 17- 07 Author Dave Rushton Meeting Type Council Council Date FEBRUARY 13, 2017 Attachments 2017 Departmental Business Plans RECOMMENDATION THAT Council receives report FIN 17-07 2017 Business Plans and Budget; AND THAT the 2017 Budget and Business Plans in the amount of $13,989,100 be adopted; AND FURTHER THAT a by-law be brought forward setting the 2017 Property Tax Rates. EXECUTIVE SUMMARY This report is to present the final 2017 Budget and Departmental Business Plans for approval. BACKGROUND The 2017 budget process started with a review of the community strategic plan and a review of the key programs that Council wanted to see included in the budget. A detailed review of the Asset Management Plan was carried out by staff and presented to Council. In addition, Council had deputation from various committees and community groups. Staff then prepared the draft budget that was reviewed over four budget meetings in January and February, 2017. Through the budget process Council agreed to utilize the growth in assessment in the amount of approximately 1.1% as a funding contribution to the Asset Management Plan through the Capital Budget. The budgeted requirement from taxation changed year over year from $13,468,500 to $13,989,100 amounting to an increase of $520,600. This increase includes the additional investment in the Asset Management Plan of $152,600 for 2017. The capital budget leverages $7,247,900 in capital investment which includes $1,176,600 from taxation. The 2017 Budget and Departmental Business Plans reinforce the three major budget themes of service excellence to the public, improved organizational processes and capital investment in infrastructure. In addition, the Town will be hosting/facilitating many community events as part of Canada’s 150th celebrations. Through an enhanced beautification program, there will be more plantings in many of the flower beds around Town including an expanded program of large urns in the downtown area. Also, staff will be continuing its work on energy management in order to find ways to reduce the corporation’s heat, light and water costs which continue to have a significant impact on the operating budget. FINANCIAL IMPACT The 2017 Operating Budget totals $19,539,300 of which $12,812,500 is funded from taxation. The 2017 Capital Budget totals $7,247,900 which includes a requirement from taxation of $1,176,600. This results Page 1 / 2 Budget 261 in a 2017 tax rate increase of 2.7%. Council’s approval of the 2017 Operating and Capital Budgets will allow staff to carry out the actions contained in the 2017 Departmental Business Plans. COMMUNITY STRATEGIC PLAN Section 1 – Excellence in Local Government 1.3 Demonstrate accountability – The Municipal Budget and Business Plans ensure transparency and accountability of local government. Page 2 / 2 Reserves 262 TOWN OF TILLSONBURG2017 Business PlanFinanceMonday, February 13, 2017263 22017 BusinessObjectives2017 Business Plan | FinanceItemOwner Budget ValueTarget DateCash Forecasting Model Development Manager of Finance $0 Q4Investigate The One Investment ProgramDirector of Finance $0 Q4Monthly reporting to Management Director & Manager of Finance$0 Q2Increase customer transactions on websiteManager of Finance &Revenue/Customer ServiceManager$0 OngoingDebt Policy Director & Manager of Finance$0 Q2Reserve Policy Director & Manager of Finance$0 Q2264 32017 BusinessObjectives2017 Business Plan | FinanceItemOwner Budget ValueTarget DateReplace computersIT $55,000RQ2Replace ServerIT $10,000RQ3Telephone System Replacement IT $125,000RQ3Contribution to Reserves – Future IT IT $55,000TQ4Website shopping cart IT $8,500RQ2Tax e-bill software IT/ Manager of Customer Service$5,000TQ3Great Plains Point of Sale/CLASS replacementIT $100,000RQ4265 42017 BusinessObjectives2017 Business Plan | FinanceItemOwner Budget ValueTarget DatePurchase Order Software IT/Manager of Finance$65,000T$15,000 recurringQ2Develop plan/implement departmental overhead costs for ITIT/Finance $0 Q4Contribution to Reserves - Records management storageClerk $10,000TQ4Local Government Week Clerk $2,000 Q4Customer Service Delivery Model Director of Finance/Manager of Customer Service$0 Q2266 5Risks• Finance • Difficulty identifying accurate surplus or deficit in a timely manner could result in under/over spending• IT• Computers run slower as they age, which reduces work efficiency• Clerks• Records storage at multiple locations and incomplete record logs could put the municipality at risk2017 Business Plan | Finance267 6Opportunities• Finance • Purchase Order Software and monthly reporting to managers will help to manage the annual surplus/deficit by creating a more accurate picture of the Town’s revenues and expenses • IT• Continue to implement IT strategy to avoid duplication of software across departments• Clerks• Records management policies would ensure complete records are available when required2017 Business Plan | Finance268 7Future Departmental Directions: 3 year outlook• 2018• Continue to manage cash flows and investments to maximize interest revenue• With implementation of purchase order software, move to an accrual basis of accounting on a monthly basis• 2019/2020• Continue to replace computers2017 Business Plan | Finance269 TOWN OF TILLSONBURG2017 Business PlanBuilding/Planning/By-LawMonday, February 13 2017270 22017 BusinessObjectives2017 Business Plan | Building/Planning/By-LawItemOwner Budget ValueTarget DateDepartmental Communications CBO/Devm’t Tech. $0 OngoingDepartmental Records ManagementCBO/Devm’t Tech. $0 Q3Uphold Efficient Application/Inspection Turnaround TimesCBO/Devm’t Tech./County Planner$0 OngoingFaçade Improvement Program CBO/Devm’t Tech. $25,000 Q4Re-introduction of the Building Services Summer Student AssistantCBO $8,500 Q2Review Building By-Law and Implement Proposed Building Permit FeesCBO $0 Q1271 32017 BusinessObjectives2017 Business Plan | Building/Planning/By-LawItemOwner Budget ValueTarget DateCentral Area Design Study Review and RecommendationsCBO/County Planner $5,000 Q3Zoning By-Law Review & Housekeeping AmendmentsCounty Planner $0 Q3By-law Reviews By-Law $0 Q4Animal Control Contractor RFP By-Law $0 Q2272 4Risks•Ongoing complex development/construction projects along with increased volumes require significant amount of staff time which may result in longer turn around times •Continuing changes and 2017 updates to the Ontario Building Code require ongoing staff training and additional time to review permit applications•Ontario Building Code Changes cause frustration for contractors, developers and owners and requires additional staff time to educate•Increased number of open permits increases liability•Managing unanticipated projects 2017 Business Plan | Building/Planning/By-Law273 5Opportunities•Improvement of departmental communications to community and development industry creates positive outcomes and transparency•By-Law review provides updates and clarification that are relevant to current public needs•Ongoing code training reduces liability and provides efficiencies •Pursue financial self-sufficiency for the permit approval and inspection operations •Review of Central Area Design Study will provide a framework for future opportunity and development of the downtown BIA area•Reducing the number of open permits reduces liability 2017 Business Plan | Building/Planning/By-Law274 6Future Departmental Directions: 3 year outlook2018•Central Area Design Study – Phase 2 Grant Project•Departmental IT Review•Crossing Guard Program Review•Open Permit Data Review2017 Business Plan | Building/Planning/By-Law275 7Future Departmental Directions: 3 year outlook2019•Ontario Building Code – evaluate service review mandated by legislation•Central Area Design Study•By-Law Review2017 Business Plan | Building/Planning/By-Law276 8Future Departmental Directions: 3 year outlook2020•Central Area Design Study•By-Law Review2017 Business Plan | Building/Planning/By-Law277 TOWN OF TILLSONBURG2017 Business PlanHuman ResourcesMonday, February 13, 2017278 2HR ServicesRecruitmentSalary AdministrationHRISBenefit AdministrationPolicy & ProceduresEmployee RelationsHealth & Safety/WellnessLabour Relations2017 Business Plan | Human Resources279 32017 BusinessObjectives2017 Business Plan | Human ResourcesItemOwner Budget Value Target Date1.5 % Costing of Living IncreaseHR Manager $72,000 Q2-Q4Health & Dental renewal increaseHR Manager $43,000 Q1-Q4Payroll deduction increase (CPP, EI, WSIB)HR Manager $34,000 (FT) Q1 – Q4Compensation Review – Pay EquityHR Manager $10,000 Q4Compensation review -CouncilHR Manager $0 Q2Health and Safety/Management TrainingHR Manager $5,000 Q1-Q4Succession Planning Program Training and DevelopmentHR Manager $2,500 Q1-Q4280 4Risks•Competitive compensation pressures. •Changing health and safety legislation. 2017 Business Plan | Human Resources281 5Opportunities•Increasing the cost of living supports recruitment and retention. •Succession Planning program to provide for business continuity. •Compensation review to ensure we are continuing to remain in compliance with the Pay Equity Act.2017 Business Plan | Human Resources282 6Future Departmental Directions: 3 year outlook• 2018 to 2020• Continuation of Succession Planning Program2017 Business Plan | Human Resources283 7Human Resources2017 Business Plan | Human Resources2016 2017Total FTE Requirements127.32 130.12Change from previous year- 2.8Department FTE ChangeBuilding & By-Law 0.33Clerk’s Department 0.33Economic Development 0.10Hydro Operations 1.33Operations 0.16Recreation, Culture & Parks 0.552017 FTE Changes by Department284 TOWN OF TILLSONBURG2017 Business PlanFire and Rescue ServicesMonday, February 13, 2017285 22017 BusinessObjectives2017 Business Plan | Fire and Rescue ServicesItemOwner Budget Value Target DateBunker Gear Decontamination Fire Chief $14,000TQ3Gas Detection & Air Monitoring Fire Chief $26,000DTQ3Low Angle Rescue Deputy Fire Chief$9,000TQ2Fire Comm Infrastructure Reserve Fire Chief $20,000TQ4Traffic Signal Priority Control System Phase IVFire Chief $17,000DCQ3Auto Extrication Equipment Fire Chief $6,000 TQ2286 32017 BusinessObjectives2017 Business Plan | Fire and Rescue ServicesItemOwner Budget Value Target DateSCBA Reserve Contribution Fire Chief $25,000TQ4Live Training SimulatorPhase IIFire Chief $28,000R & TQ3Fire Ground Equipment Fire Chief $26,000 TQ2Strategic Planning Committee Fire Chief $0 OngoingSuccession Management (Officer Development, Reserve Program, etc.)Deputy Chief $0 OngoingNeeds assessment for Ladder 4 Fire Chief $0 Q4287 42017 BusinessObjectives2017 Business Plan | Fire and Rescue ServicesItemOwner Budget Value Target DateFire Comm Customer Development Deputy Chief $0 OngoingCEMP Update- Emergency PlanFire Chief / CEMC$0 Q3Fire Underwriters Survey Fire Chief $0 Q1288 5Risks• Lack of Strategic Plan to help fire department determine how to meet current and future needs and expectations of residents.• Pre-incident planning of high hazard and high risk occupancies in Tillsonburg not developed. Proficient pre-incident plans will help reduce risk to lives and property.• Increased Legislated responsibilities to inspect and monitor occupancies with vulnerable occupants has had a direct impact on administrative workload.2017 Business Plan | Fire and Rescue Services289 6Risks• Open inspection files are a significant liability.• Officers and firefighters need to continue to be developed to meet current Provincial legislation & standards.• Multi-gas detectors nearing end of life.• (devices were utilized at approximately 67% of calls in 2015)• Higher security closures on buildings being encountered. Limited capability to force entry to these facilities.2017 Business Plan | Fire and Rescue Services290 7Risks• Self-Contained Breathing Apparatus (SCBA) replacement predicted for 2021. Cylinder lifespan 15 years maximum.• Fire Comm console no longer supported by manufacturer. Replacement parts no longer manufactured and future expansion capacity will be impacted.• Gear washer approaching end of life. Unit used to wash contaminants out of firefighter PPE and equipment. 2017 Business Plan | Fire and Rescue Services291 8Opportunities• Continue the Strategic Planning process designed to ensure the fire service meets the current and forecasted needs of the community.• Continue the Succession Management plan for firefighters, including Officer Development & officer candidate training.• Continue reservist recruitment/retention program to develop firefighter candidates.2017 Business Plan | Fire and Rescue Services292 9Opportunities• Continue evolving EOC procedures to and Incident Management System based emergency response plan.• Continue to promote a Culture of Safety within the fire department:• High commitment to Occupational Health & Safety Act• Industry best practices• Develop & implement fire service specific Near Miss program:• To focus training efforts• To focus resource allocations2017 Business Plan | Fire and Rescue Services293 10Opportunities• Conduct proactive Fire & Life Safety inspections:• Help reduce threat to life• Help reduce fire loss• Assist industrial and commercial businesses with Continuity of Operations Planning and disaster recovery planning initiatives.• Continue to market Fire Communications.• Develop Fire Comm partnership prospects and non-core business opportunities.2017 Business Plan | Fire and Rescue Services294 11Future Departmental Directions: 3 year outlook• Implement Strategic Planning process for Fire Department.• Convert analog radio system to narrow band digital system to meet Industry Canada standards (2002).• Emergency Operations Centre enhancements, including telecommunications equipment and interoperability equipment.• Fire Comm radio console replacement.2017 Business Plan | Fire and Rescue Services2018295 12Future Departmental Directions: 3 year outlook• Expansion of training facilities and equipment (such as forcible entry).• Equipment and training for confined space operational capability.• Equipment and training for dangerous goods incidents response capability.• Reserve contribution for replacement of SCBA in 2021.2017 Business Plan | Fire and Rescue Services2018 continued296 13Future Departmental Directions: 3 year outlook• Continue to implement Strategic Planning process for Fire Department.• Reserve contribution for SCBA replacement in 2021.• Implement confined space operational capability.• Implement dangerous goods incident response capability.• Hose and equipment racking in fire station.• Medical equipment replacement / upgrade.2017 Business Plan | Fire and Rescue Services2019297 14Future Departmental Directions: 3 year outlook• Continue to implement Strategic Planning process for Fire Department.• Reserve contribution for SCBA replacement in 2021.• Training room audio/visual equipment enhancement & replacement.• Filing system and office furniture (desks tables) enhancement & replacement.2017 Business Plan | Fire and Rescue Services2020298 TOWN OF TILLSONBURG2017 Business PlanOperations ServicesMonday, February 13, 2017299 22017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateContinue H&S policy and procedure update/revisions for the DepartmentDirector of Operations- Q1 – Q4Review of Public Works and Engineering policies, procedures and records management Director of Operations- Q1 – Q4Review and renegotiations of Solid Waste and Recycling Agreement with Oxford CountyDirector of Operations- Q3/Q4Complete Winter Maintenance Review and associatedWinter Operations PlanManager of Public Works- Q1Update Engineering Design Criteria to current industry standards & practicesManager of Engineering- Q3Revise Subdivision & Site Plan Guidelines for improved communication with development communityManager of Engineering- Q4Asset ManagementDevelop AMP policy and proceduresBridge & Culvert Management StrategyExpand Streetlight Inventory Attribute DataManager of Engineering- Q1 – Q4300 32017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateLED Streetlight Conversion Business CaseManager of Public Works / EngineeringTBD for 2018 Q3/Q4Broadway Mid-Block (Town Centre Mall) Audible and Accessibility UpgradesManager of Engineering2016 CFWD$25,000GQ2Broadway & Glendale Pedestrian Crossing Cont’d Manager of Engineering$50,000R & T 2016 CFWD$40,000 DQ3Broadway & Oxford Intersection Audible and Accessibility UpgradesManager ofEngineering$65,000GQ2/Q3OSIM Biennial Bridge & Culvert Inspections (O.Reg. 104/97)Manager ofEngineering$40,000R & TQ3Quarter Town Line Corridor ManagementManager of Engineering50,000DC Q2/Q3301 42017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateTransfer Station Improvements Cont’dManager of Public Works / Engineering$130,000R & TQ3Airport Self-Serve Fuelling ConversionManager of Public Works$50,000RQ2Airport Main Runway Crack SealingManager of Public Works$30,000R & TQ3Paget & Rolling Meadows Drain RehabilitationManager of Engineering$230,000GQ3/Q4North Street Sidewalk – Phase C(Oxford County Rd 20)Manager of Engineering2016 CFWD65,000DCQ3/Q4Potters Road Sidewalk(Oxford County Rd 37)Manager of Engineering$45,000TQ3/Q4302 52017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateNewell Road ReconstructionManager of Engineering$1,049,100G & DCQ3/Q4Riverview Reconstruction – Stage 2 of 2Manager of Engineering$567,500G & TQ2/Q3Broadway Connecting Link Rehabilitation – Town limit to North St.Manager of Engineering$928,650G & RQ3/Q4Asphalt Resurfacing ProgramManager ofEngineering$250,000G & TQ3/Q4Light Duty ReplacementsFacilities Unit # 29 – 2003 Pickup TruckManager of Public Works$500(Reassign Unit 25)Q2Roads Unit # 25 – 2007 Pickup TruckManager of Public Works$35,000R(Lightly Used)Q2303 62017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateMedium Duty ReplacementsFleet Unit #42 – 1990 Service TruckManager of Public Works$500(Reassign Unit 44)Q4Water Unit #44 – 2008 Service Truck Manager of Public Works$160,000DEQ4Hydro Unit #41 – 2003 Utility Truck Manager of Public Works$65,000DEQ4Heavy Duty ReplacementsRoads Unit #64 – Snowplow TruckManager of PublicWorks$275,000DTQ4Hydro Unit #74 – Cable TruckManager of PublicWorks$300,000DEQ4304 72017 BusinessObjectives2017 Business Plan | Operations ServicesItemOwnerBudget ValueTarget DateOff-Road Equipment ReplacementsRoads Unit #83 – 2008 Sidewalk MachineManager of Public Works$150,000DTQ4Roads Unit #85 – 2009 Street Sweeper Manager of Public Works$280,000RQ2Parks Unit #89 Upgrade – 2000 26hp Tractor Manager of Public Works$75,000DC & DTQ2305 8Risks• Continue development of standardized Health and Safety operatingpolicies and procedures to provide clear direction to staff, maintain a safeworking environment and ensure compliance with the OccupationalHealth and Safety Act to reduce overall risk.• Development of Asset Management policy and procedures will preventthe Plan from becoming stale and allow for standardized repeatable,updates to base data.• Implementation of the Broadway & Glendale pedestrian crossingwillmitigate future risk by supporting investigation recommendation andproviding a clear identifiable location for pedestrian crossing activity alonga primary arterial roadway.• O.Reg. 104/97 made under the Public Transportation and HighwayImprovement Act, requires all bridges and culverts with a span greaterthan 3m that are part of the road allowance to be inspected bienniallyunder the direction of a professional engineer.2017 Business Plan | Operations Services306 9Risks• Crack sealing preventative maintenance of the Airport main Runway iscritical in order to achieve the service life potential of the Runway.• The rehabilitation and realignment of the Paget and Rolling MeadowsDrain will prevent future upstream flooding risks and minimizeoverallmaintenance costs.• Early issuance of capital reconstruction tenders is critical to obtain bestpricing. Failure to complete capital reconstruction projects will delay otherasset needs and increase maintenance costs.• Annual asphalt resurfacing is vital to ensure the right pavement strategyis executed at the right time to minimize lifecycle costs, prolong asset lifeand maintain service levels.• While the overall condition & performance rating for fleet & equipment hasimproved a significant amount assets remain in a poor state. Long-terminvestment is required in order to re-establish the condition of fleet.2017 Business Plan | Operations Services307 10Opportunities• Comprehensive review of Public Works and Engineering policesandprocedures to improve documentation, information retention and overallrecords management.• Complete review of Winter Maintenance Program and finalize WinterOperations Plan to ensure compliance with the Minimum MaintenanceStandards O.Reg. 239/02 and to provide additional support inclaimsituations.• Modify Engineering Design Criteria of all municipal infrastructure assetsto current industry standards and practices will support operationalobjectives and ensure compliance with changing legislative requirements.• Revision of the Subdivision & Site Plan guidelines will improvecommunication with the development community by providing a clearoutline of the development process and associated expectations andrequirements.• Expanding the attribute data of the streetlight inventory database willallow for the development of LED streetlight conversion business case.2017 Business Plan | Operations Services308 11Opportunities• Implementation of accessibility standards at the intersection ofBroadway& Oxford St. would include accessible components for sidewalks, curbsand audible pedestrian signals.• Identify and implement corridor functional improvements tosupportimproved traffic management along Quarter Town Line (i.e. 40km/hrflashing school crossings)• Implementation of Transfer Station comprehensive review results will fulfillmajority of community feedback, improve operational efficiency, andaddress compliance with ECA.• An opportunity for operational savings can be achieved by converting to a“self-serve” fuelling system at the Airport that would essentially be open24 hours a day.• Historical 50/50 cost sharing arrangement with Oxford County for newsidewalk installations would continue for North Street – Phase CandPotters Road reconstruction projects.2017 Business Plan | Operations Services309 12Opportunities• If successful under the Connecting Link program the rehabilitation ofBroadway from Town limit to North Street would be coordinated withPhase C of Oxford County’s North Street Reconstruction scheduled for2017 to reduce traffic impacts from construction.2017 Business Plan | Operations Services310 13Future Departmental Directions: 3 year outlook2018• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue asset condition assessment programs and adjust deteriorationcurves to better predict end of life scenarios and optimize lifecyclemanagement strategies.• Implement LED streetlight conversion (if viable)• Continue Fleet & Equipment asset management and financing strategy toimprove overall condition, operator safety and service levels.• Implement a leak detection program to reduce costs associated withpotable water losses through leaks.• Determine Water System improvements based on updated assessmentand which Hydro infrastructure upgrade/alternative is most suitable for theAirport• Pursue available Provincial and Federal capital funding opportunities.2017 Business Plan | Operations Services311 14Future Departmental Directions: 3 year outlook2019• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue asset condition assessment programs and adjust deteriorationcurves to better predict end of life scenarios and optimize lifecyclemanagement strategies.• Continue Fleet & Equipment asset management and financing strategy toimprove overall condition, operator safety and service levels.• Implement an inflow and infiltration program to identify areas to reduceflow to Sewage Treatment Plant.• Explore feasibility of additional Woodlot removal to achieve a5,000ftRunway and finalize the Airport Master Plan.• Pursue available Provincial and Federal capital funding opportunities.2017 Business Plan | Operations Services312 15Future Departmental Directions: 3 year outlook2020• Rehabilitate/Replace infrastructure identified as high risk priority in theAsset Management Plan• Continue asset condition assessment programs and adjust deteriorationcurves to better predict end of life scenarios and optimize lifecyclemanagement strategies.• Continue Fleet & Equipment asset management and financing strategy toimprove overall condition, operator safety and service levels.• Comprehensive review and update to the Asset Management Plan.• Pursue available Provincial and Federal capital funding opportunities.2017 Business Plan | Operations Services313 TOWN OF TILLSONBURG2017 Business PlanRecreation, Culture & ParksMonday, February 13, 2017314 22017 BusinessObjectivesPrograms & Services DivisionItemOwner Budget ValueTarget DateHost the 3rdRun The Runway event to generate funds in support of the F.A.R.E. subsidy program.Recreation Programs & Services Manager($5,000) Q2Implementation (training) of new Recreation Management Software to replace current CLASS software in 2018.Recreation Programs & Services ManagerWith IT/Finance$0 Q1-Q4Grow participation and revenue with an expanded calendar of adult and youth recreation programs.Recreation Programs & Services Manager($13,000) Q1-Q4Implement Liquid Gym/Water Bike Program. Recreation Programs & Services Manager($15,000) Q1-Q4Implement capital levy surcharge on pool fees to fund pool deck replacement and future improvements.Recreation Programs & Services Manager($10,000) Q22017 Business Plan | Recreation, Culture & Parks315 32017 BusinessObjectivesPrograms & Services DivisionItemOwner Budget ValueTarget DateImplement capital levy surcharge on waterpark admissions to fund capital repairs and improvements.Recreation Programs & Services Manager($18,000) Q2Implement marketing strategy for facility rentals at the TCC.Recreation Programs & Services ManagerStaff time Q2Apply for grant funding to host 3 Physical Literacy Workshops and Physical Literacy Summit.Recreation Programs & Services Manager($20,000) Q1-Q4Open retail storefront for Town merchandise & select sporting goodsRecreation Programs & Services Manager($10,000) Q12017 Business Plan | Recreation, Culture & Parks316 42017 BusinessObjectivesCulture & Heritage DivisionItemOwner Budget ValueTarget DateCanada 150 Events – Dr. Hevenor Art Exhibition, Dominion Days, Confederation Challenge, String Fling, Canada Day. etc. Culture & Heritage Manager/Curator$95,000G & TQ1-Q4Oxford Remembers – Oxford’s OwnProject to commemorate 100thAnniversary of W.W. I Culture & Heritage Manager/Curator$1,500 Q2-Q4Wilde Week – to celebrate 135thAnniversary of Oscar Wilde’s visit to Oxford County and his influence on the decoration of Annandale NHSCulture & Heritage Manager/Curator$5,000 Q2Additional Exhibits & Events as listed in 2017 Calendar including special Exhibit and programs commemorating the 80thAnniversary of the Great FloodCulture & Heritage Manager/Curator$8,700 Q1-Q4 2017 Business Plan | Recreation, Culture & Parks317 52017 BusinessObjectivesParks & Facilities DivisionItemOwner Budget ValueTarget DateReview of contracted cleaning services modelParks & FacilitiesManagerStaff time Q3Complete repairs of Carroll TrailParks & FacilitiesManager2016 CFWD $200,000G & DTQ1-Q2Continue implementation of Cemetery Master Plan (columbaria area, road network extensions, scattering garden).Parks & FacilitiesManager$40,000R & TQ3Annual playground equipment replacement programParks & FacilitiesManager$30,000TQ1-Q2Continue implementation of the Memorial Park Revitalization PlanDirector of Recreation, Culture & Parks$276,900G, R & MQ1-Q4Roof rehabilitation, repairs and replacements at TCCParks & FacilitiesManager$167,500DTQ3TCC Fire alarm system panel and exterior door replacementsParks & FacilitiesManager$50,000TQ22017 Business Plan | Recreation, Culture & Parks318 62017 BusinessObjectivesParks & Facilities DivisionItemOwner Budget ValueTarget DateContinue implementation of the Asset Management Action PlanParks & FacilitiesManager$50,000GQ1-Q4LLWP maintenance (slide tower, basin, spray elements)Parks & FacilitiesManager$50,000DT & RQ1-Q4Indoor pool deck replacement and asbestos removalParks & FacilitiesManager$110,000DE & TQ3TCC Lions Auditorium kitchen upgrades phase 1Parks & FacilitiesManager$150,000 TQ2Rink area LED light conversionParks & FacilitiesManager$110,000G & DTQ3TCC Energy Retrofit pre-tender technical design (I.B. Storey)Parks & FacilitiesManager$65,000DT & RQ2-Q3Physical security report on all facilitiesParks & Facilities Manager$15,000TQ12017 Business Plan | Recreation, Culture & Parks319 72017 BusinessObjectivesParks & Facilities DivisionItemOwner Budget ValueTarget DateJoy Mausoleum Repairs Parks & FacilitiesManager$20,000TQ2Cemetery Rear Yard FencingParks & FacilitiesManager$15,000TQ2Replacement of Museum program room floor tileParks & FacilitiesManager$15,000R & TQ2Repair of Annandale House eaves & fascia Parks & FacilitiesManager$35,000M Q2Customer Service Centre Façade brick repair/restorationParks & FacilitiesManager$24,700RQ2Relocation of the water stack in the server room at the Customer Service Centre Parks & FacilitiesManager$8,000RQ1Dog ParkParks & FacilitiesManagerTBD 2017 BuildEnhanced BeautificationParks & Facilities Manager$25,000TQ2-Q32017 Business Plan | Recreation, Culture & Parks320 8Risks• Volunteer base is aging and not being replaced to the same level as next generation of volunteers have other/different priorities. • Many events this year are planned as outside activities which could be negatively impacted by the effects of climate change (i.e. - extreme heat warnings advising people to stay indoors).• Town demographics require changing focus away from traditional pool and rink programming to more varied active lifestyle programming.• Aging work force requires effective succession planning and modifications to work processes.• Recruitment of trained, qualified candidates for part-time staff positions is more difficult each year.2017 Business Plan | Recreation, Culture & Parks321 9Opportunities• Continued implementation of Strategic Master Plan, subordinate plans and Tillsonburg Cultural Improvement Alliance.• Expand marketing regionally and provincially for Lake Lisgar Waterpark and Culture & Heritage Division operations & events.• Additional Aquatics revenue and new Fitness Training options with delivery of Water Bike Program.• Excitement over 150thCanada celebrations might renew interest in history/culture and drive up volunteerism.• Town staff executing beautification plans with community support.2017 Business Plan | Recreation, Culture & Parks322 10Future Departmental Directions: 3 year outlook2018• Launch new Recreation Management Software to participants.• Beautification initiatives continue to move forward.• Complete update to Strategic Master Plan for RCP• 45thanniversary of TCC 2019• 45thanniversary of Tillsonburg Museum2020• Complete Cultural Master Plan2017 Business Plan | Recreation, Culture & Parks323 TOWN OF TILLSONBURG2017 Business PlanEconomic Development & MarketingMonday, February 13, 2017324 22017 BusinessObjectives2017 Business Plan | Economic Development & MarketingItemOwner Budget ValueTarget DateBranding Implementation (Phase 2)Development Commissioner $12,000 Q2Branding Implementation (Vehicles)Development Commissioner $17,000 Q4Downtown Revitalization DevelopmentCommissioner/BIA$2,000 Q2Community Improvement PlanDevelopment Commissioner $10,000 Q1-Q4Chamber Sponsorship (Awards)Development Commissioner $3,800 Q2Chamber Sponsorship (Grantfor Gala)Development Commissioner $4,000 Q2Mission to Asia Development Commissioner $12,000 Q4Youth Robotics Challenge Development Commissioner $1,000 Q4Residential Marketing CampaignMarketing & Communications Officer$45,000 Q1-Q4325 32017 BusinessObjectives2017 Business Plan | Economic Development & MarketingItemOwner Budget ValueTarget DateDowntown Parking Lot Study Development Commissioner $35,000RQ2Highway 3/Clearview Dr Intersection ImprovementsDevelopment Commissioner $550,000R & DCQ4326 4Risks• Disjointed corporate image due to delaying funding on branding implementation • Loss of downtown vitality due to lack of funding in downtown revitalization • Lost opportunities to partner with key investors in Tillsonburg if Community Improvement Plan funding is decreased• Delaying investment in Town owned employment lands will detract from investment attraction objectives as Town is sold out of “shovel ready” lands• Growth objectives could be jeopardized with reduced investment in resident attraction2017 Business Plan | Economic Development & Marketing327 5Opportunities• Improve Town image by continuing to implement new branding• Invest in partnership with BIA to support investment attraction in the downtown• Create an investment ready environment by investing in infrastructure to creation of “shovel ready” lands and approving funding for new CIP program• Support Town’s investment attraction objectives by joining SOMA’s Mission to Asia including visits to Sister City• Partner with home builders to launch new marketing campaign for Tillsonburg 2017 Business Plan | Economic Development & Marketing328 6Future Departmental Directions: 3 year outlook• 2018 • Economic Development Strategy Update• Updated Wayfinding Signage• Highway 3 Business Park – SWM Pond Construction• 2019:• Highway 3 Business Park – Clearview Dr Construction (as needed)2017 Business Plan | Economic Development & Marketing329 7Future Departmental Directions: 3 year outlook• 2020:• Highway 3 Business Park – Clearview Dr Construction (as needed)2017 Business Plan | Economic Development & Marketing330 Report Title MTO Highway 3 Big Otter Creek Bridge Rehabilitation Report No. OPS 17-04 Author Eric Flora, P. Eng., CET, Manager of Engineering Meeting Type Council Meeting Council Date February 13, 2017 Attachments RECOMMENDATION: THAT Council receive Report OPS 17-04, Ministry of Transportation, Highway 3 Big Otter Creek Bridge Rehabilitation as information; AND THAT Council exempt the Ministry of Transportation from Section 1.11 of By-Law 3002, Tillsonburg Noise By-Law, during the MTO Big Otter Creek Bridge Rehabilitation project. SUMMARY The Ministry of Transportation of Ontario (MTO) is planning to undertake a full rehabilitation of the Highway 3 Big Otter Creek Bridge. The work will consist of asphalt and waterproofing removal and replacement, repairs to the deck, abutments and piers, replacement of barrier walls, bridge deck cantilevers, expansion joints, approach slabs and pier bearings, structural steel repairs and slope rock protection repairs. The project is being carried out in accordance with the requirements of the Class Environmental Assessment (EA) for Provincial Transportation Facilities (2000) as a Group “C” project. The MTO Project Team will be presenting to Town Council at the February 13, 2017 Council meeting. The MTO is requesting a formal exemption from the Town’s Noise By-Law 3002 for the duration of the construction activities. The MTO will also restrict the contractor to eight (8) intermittent night-time closures of Highway 3. The Town will receive two weeks advance notice for each closure and the detour signing will be erected by the MTO contractor one week in advance of any of the night closures. The Town’s Noise By-Law 3002, Section 1.11, prohibits noise from any excavation or construction work whatsoever between the hours of 6:00 p.m. and 7:00 a.m. of any day. However, the By-Law also allows for an exemption under ‘Section 2.7 Public convenience – necessity’ for the purpose of public highway reconstruction activities of which would include the MTO rehabilitation of Big Otter Creek Bridge. Page 1 / 2 331 The MTO project team plan to complete the Detail Design and EA in the summer of 2017 and anticipate construction to start in the Fall 2017 that would continue over the course of two construction seasons. CONSULTATION/COMMUNICATION Town of Tillsonburg and Oxford County staff participated in preliminary traffic management meetings with the MTO project team throughout 2016. A traffic management workshop was held in October 2016; participants included public works, operations, and EMS representatives from the Town, Oxford County, Norfolk County, Elgin County and the OPP. The respective EMS and OPP detachments have no concerns with the recommended staged construction and proposed detour route. FINANCIAL IMPACT/FUNDING SOURCE There are no Town operational or capital budget implications associated with the MTO rehabilitation of the Big Otter Creek Bridge. COMMUNITY STRATEGIC PLAN (CSP) IMPACT This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan through the renewal of infrastructure along provincial highways that link the Town to urban centres and rural agricultural land. Page 2 / 2 332 Report Title Hangar 3 - McCall Land Lease Agreement Report No. OPS 17-05 Author Vance Czerwinski, CRS, Manager of Public Works Meeting Type Council Meeting Council Date February 13, 2017 Attachments • Hanger 3 – McCall Land Lease Agreement RECOMMENDATION THAT Council receive Report OPS 17-05 Hanger 3 - McCall Land Lease Agreement; AND THAT Mayor and Clerk be authorized to execute the Land Lease Agreement with Reid & Michelle McCall; AND THAT a By-law be brought forward for Councils consideration. SUMMARY Since 2004, Reid & Michelle McCall have leased land and maintained Hangar 9 at the Airport to store their personal aircraft. They have now recently purchased Hangar 3 (see Figure 1) from Mr. Bruce Bird (Spectrum Aviation), who has operated a successful aircraft paint shop at the Airport since 1998. Mr. Bird’s land lease expired on December 31, 2016 at which time Mr. Bird retired from his operations and sold the 3,432 sq.ft. hangar to Mr. & Mrs. McCall. Reid & Michelle McCall intend to use the hangar to store aircraft and have no immediate plans to start a business. FUNDING IMPACT/ FUNDING SOURCE The original Hanger 3 land lease established a base rent of $926 per year equivalent to $0.27 per square foot. The new land lease agreement includes both the 3,432 sq.ft. hanger and the 574 sq.ft. auxiliary building for a total of 4,006 sq.ft and was calculated at the Council approved rate of $0.29 per square foot to establish a base rent of $1,161 per year (excl. HST), plus the $100 annual maintenance fee resulting in an overall increase in revenue of $335 per year. For comparison purposes a survey of land lease rates of similar sized airports was completed in January 2017, as summarized in Table 1, which indicates an average land lease rate of $0.29 per square foot. Page 1 / 2 333 Table 1: Land Lease Rates per Square Foot Airport Rate St. Thomas $0.20 Stratford $0.25 Brantford $0.37 Niagara District $0.30 Wingham $0.25 Kincardine $0.33 Saugeen $0.23 Collingwood $0.40 Owen Sound $0.36 Wiarton $0.25 Huronia $0.38 Cornwall $0.20 Average $0.2933 Figure 1: Existing Hanger Locations Page 2 / 2 334 335 336 337 338 339 340 341 342 343 344 Report Title Enhanced Beautification Program - Updated Report No. RCP 17-17 Author Corey Hill – Manager of Parks & Facilities Rick Cox – Director of Recreation, Culture & Parks Meeting Type Council Meeting Council Date February 13, 2017 Attachments • RECOMMENDATION THAT Report RCP 17-17 - Enhanced Beautification Program – Updated be received for information; AND THAT Council authorize staff to implement the enhanced beautification program for 2017 as outlined in the report. EXECUTIVE SUMMARY An enhanced town-wide in-house beautification program is a service level increase that was recommended by the Heritage, Beautification & Cemetery Advisory Committee (HBCAC). This updated report is in response to a Council resolution to create a one year (2017) plan for enhanced beautification working within a net budget of $25,000. The program will be reviewed in the fall of 2017 for effectiveness and be re-evaluated at that time for future viability. BACKGROUND Through presentations from the HBCAC, consideration of implementing an enhanced Town-wide in- house beautification program through the 2017 budget process was requested. This program proposed to include the base scope of work currently contracted out as a part of the garden bed maintenance contract plus enhanced services. RCP staff, with the assistance of Operations staff, prepared an implementation estimate that included the operational and capital impact of the enhanced program. This proposal was a 2 year trial program (2017 & 2018) and was detailed in Report No. RCP 17-09. Upon review of that report, Council resolved for staff to revise the enhanced beautification model and determine what service level increase could be achieved with a net budget of $25,000. To determine the service level that was possible for a net budget of $25,000, a smaller list of locations to be beautified was established, the number of downtown flower urns was reduced, the quantity of supplies and staffing required to perform the revised scope of work was adjusted and all capital expenditures were omitted. The reduced list of Town locations that could be enhanced, over and above existing contracted spring clean-up, within the budget parameters are as follows: Town Gateways (Hwy 3 & 19) 12 Downtown Flower Urns LLWP & Summerplace Oxford & Broadway Parkette Skatepark/Pumptrack Fourth to North TCT Gateway (Fourth St) Mineral Springs Page 1 / 3 RCP 17-17 - Enhanced Beautification Prog 345 Clock Tower The Community Centre is not listed within this scope of work, but will be enhanced as a part of the existing Facilities operational budget. The revised scope of work would be completed by a new horticultural staff seasonal position from mid-April through mid-October and be augmented by and supported within the existing Parks & Cemetery full-time, seasonal and summer student staffing complement. In addition to the staff, there will be costs for plant and landscaping materials, mulch, and some additional gardening equipment. The plan is to reassign the current Parks & Cemetery 1-ton truck to the horticultural position and temporarily back-fill the 1-ton with a ½ ton truck that is tentatively scheduled to be removed from the Town fleet and replaced with a new truck. This ½ ton truck reassignment is dependent on the Fleet vehicle replacement budget being approved and implemented. The watering trailer exists within Town fleet and would be refurbished and assigned to the Parks Division for the 2017 season. The garden bed maintenance service that is currently contracted out consists of basic garden bed clean-up in the spring, optional weeding throughout the season as well as an hourly rate for additional work as specified by the Town. There is no planting of new flowers/shrubs/beautification within the scope of work of the contract unless authorized by staff. The Town is under contract until the end of the 2018 season for these services and would need to honor the spring clean-up commitment for 2017 & 2018 and continue select discretionary spending through the contractor. However, there are some optional service costs that have historically been paid to the contractor (approx. $1,200/year) that can be reallocated within the horticultural scope of work. It is important to note that the remaining locations as identified for beautification in Report No. RCP 17-09 will not be enhanced beyond the basic contracted spring clean-up and maintenance as was provided in 2016. In addition to the above, the downtown flower urn initiative would be within the revised scope of work. In 2016, 8 large flower urns were placed in the downtown area as a trial. The urns were well received and their presence enhanced the beautification of Broadway Street. As a result, this program will be enhanced to 12 large urns in 2017 with the possibility of adding and maintaining additional large and medium sized urns in future years as deemed operationally viable. The one time purchase of the large urns would be financed through fundraising initiatives. The following costs for 2017were provided by RCP staff with support from Operations staff: Expense Item Operations Supplies (staff safety equipment/topsoil/flowers etc) $11,940 1/2 Ton Truck Fleet Costs (6 months only) $3,300 Commercial gardening equipment $2,500 Seasonal staff (Mid-April to Mid-October) $17,000 Total $34,740 Revenue sources Horticultural Society contributions -$1,600 BIA contribution (needs to be negotiated) -$7,000 Reduction in contracted services spending -$1,200 Net 2017 budget impact $24,940 Page 2 / 3 RCP 17-17 - Enhanced Beautification Prog 346 An assumption was made that the Town would be able to negotiate a contribution from the BIA and the Horticultural Society equivalent to their 2016 spend on downtown flower basket implementation and watering. With these revenue sources, and given the reduced scope of work and reduced staffing/supplies/fleet costs required to support the plan, the net operational expenses will not exceed the budget of $25,000. It should be noted that for this enhanced service level to be implemented as proposed, there will be approximately 16 hrs/weekend of horticultural work that will have to be absorbed into the existing Parks & Cemetery staffing complement. This will require re-scheduling and reducing weekday staffing levels to accommodate the increased weekend work. Subsequently, there will be negative service impacts as they pertain to other Parks & Cemetery tasks/responsibilities. CONSULTATION/COMMUNICATION The Fleet requirements referenced within this report were developed in consultations with Town Operations staff. There is also a meeting scheduled with Rick Cox and representatives of the BIA to discuss the financial contribution identified within this report and to review the existing Memorandum of Understanding between the Town and the BIA. FINANCIAL IMPACT/FUNDING SOURCE Providing the revenue sources identified come to fruition and the fleet vehicle replacement plan is approved, the net financial impact to taxation of the proposed enhanced beautification program would be no more than the identified net budget of $25,000. If the program was extended beyond 2017, the fleet equipment and related expenses would need to be re-evaluated. The revenue sources identified in the 2017 table includes: • $1,600 negotiation of Horticultural Society funding • $7,000 negotiation of BIA funding • $1,200 re-allocation of the current garden bed maintenance contract spending COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan: • Objective 1 – Excellence in Local Government • Objective 2 – Sustainable Economy • Objective 4 – Culture & Community Page 3 / 3 RCP 17-17 - Enhanced Beautification Prog 347 = Attendance: Jami Stephenson, Chair, Councillor Stephenson, Virginia Armstrong, Marianna Carson, Tabitha Dalm, Josiane DeCloet, Aleksandra Webber Staff: Rick Cox, Jessica Mello, Patty Phelps, Tricia Smith, Donna Wilson Community Leaders: Councillor Esseltine, Paul Weaver Regrets: Irene Hurley 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Adoption of Agenda The Celebration Tree Program was added as item 10.1 under New Business. Resolution #1 Moved By: Josiane DeCloet Seconded By: Councillor Stephenson THAT the Agenda as prepared for the Canada 150 Committee meeting of Monday, January 30, 2017, be adopted as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. The Corporation of the Town of Tillsonburg Canada 150 Committee Monday, January 30, 2017 4:30 p.m. Council Chambers 200 Broadway, 2nd Floor MINUTES 348 Canada 150 Committee Meeting Minutes, January 30, 2017 - 2 - 4. Adoption of the Committee Minutes of Previous Meeting Resolution #2 Moved By: Councillor Stephenson Seconded By: Josiane DeCloet THAT the Minutes of the Canada 150 Committee meeting of January 9, 2017, be approved. Carried 5. Funding Updates 5.1 Ontario 150 Funding – Director of Recreation, Culture & Parks The Town’s application to the Ontario 150 Funding program was not approved. $25,000 has been allocated in the 2017 draft budget for Canada 150 activities. It was suggested that the Committee prepare a plan of activities/events and accompanying recommendation(s) to council on how the budget allocation may be used. There is also an allocation in the 2017 draft budget of $12,000 for Canada Day fireworks, cake, porta-potti rentals, etc. The Director of RCP will work in partnership with the committee to provide staffing assistance and/or resources (i.e. tables, chairs, etc.) for Canada Day event activities as available. A Celebration Plaza to be built in Memorial Park in time for Turtlefest and Canada Day, which will include a performance area and green space. 5.2 Celebration Fund - Culture & Heritage Manager/Curator The application submitted by the Town to the Celebrate Canada Program was not approved. Staff are seeking sponsorship support to assist with event costs. 6. Canada Day Event & Activities 6.1 Events being planned – Culture & Heritage Manager/Curator Various events are being planned for Canada Day, including a Pancake Breakfast hosted by the Craft Guild, Fun Fair & Open House at Annandale National Historic Site, Lake Lisgar Model Boat event, concert in Memorial Park by the Historical Society and fireworks. A Canada Day sub-committee has been formed to prepare an event plan and costing and will provide a report to the Canada 150 Committee for consideration. 349 Canada 150 Committee Meeting Minutes, January 30, 2017 - 3 - An opening ceremony is being planned for the Celebration Plaza and will be held prior to the Historical Society concert. A recommendation was made for the Town to host a free BBQ event prior to the concert (i.e. hotdogs, cake, chips and a drink). Discussion took place regarding the use of advance tickets. Staff have contacted the Optimist Club about hosting a “People’s Parade” down Broadway on Canada Day. The public would be invited to partake in the parade with decorated bicycles, wagons, buggies, scooters, etc. The Museum is considering hosting a League of Nations Day to celebrate the multiculturalism of the area. A suggestion was made to host the event in the spring to correlate with a possible Harvest Dinner event. A suggestion was made for a sub-committee to be formed to plan activities for the League of Nations Day. Discussion took place regarding expanding activities in Memorial Park prior to the Canada Day fireworks and to commemorate the Celebration Plaza opening. A Fishing Derby event is being planned in the community the week after Canada Day. The Tillsonburg Cycling Club is looking to host a Canada 150 ride. Committee members are encouraged to continue reaching out to local groups about hosting a Canada 150 component as part of their event. Staff to look into the possibility of selling Canada 150 merchandise at the Community Centre. 6.2 Canada Day Budget – Deputy Clerk A review of the draft Canada 150 budget was provided earlier in the meeting. 6.3 Committee Discussion on Additional Events/Activities & Formation of Sub-Group – The Canada Day sub-committee to prepare an event plan and costing for consideration by the Canada 150 committee. 6.4 Community Leader Participation & Training A joint training session for the Community Leaders will be taking place on Thursday, February 16, 2017 at 4:30 p.m. in Council Chambers. The local media will be invited to attend and meet the new Community Leaders. 350 Canada 150 Committee Meeting Minutes, January 30, 2017 - 4 - 7. Celebrate Canada Promotional Material 7.1 Order Form Submission Staff to submit an order form to the Department of Canadian Heritage for Canada Day promotional material (i.e. flags, pins, tattoos, etc.) Staff to review costing for Canada 150 merchandise. 7.2 Canada 150 Shoulder Flashes Discussion took place regarding the development of a commemorate shoulder flash for local sports teams. Flashes could be sold to recover costs or sponsored. The committee also discussed the possibility of a Canada 150 poster contest for students and a special insert in the local newspaper. A suggestion was made to contact the BIA in regards to displaying the entries in the store fronts downtown. Winning posters could be displayed on Canada Day at the Celebration Plaza. A recommendation was made to form a sub-committee to plan the Poster Contest. 8. Canada 150 Event Discussion 8.1 Review of Community Calendar – Events Submitted to Date Staff provided a review of the submissions to date on the Town’s Community Calendar which feature a Canada 150 component. Staff to post information from the Community Calendar on the Town monitors and social media sites, as well forward information to Tourism Oxford for inclusion on their Canada 150 Community Calendar. 8.2 Community Connection Update Committee members to maintain contact with community groups/organizations regarding Canada 150 events/activities. 9. Canada 150 Contests & Opportunities – Deputy Clerk 9.1 Canada 150 Passport App - http://passport2017.ca/ 9.2 Parks Canada Discovery Pass - http://www.pc.gc.ca/eng/voyage-travel/index.aspx 351 Canada 150 Committee Meeting Minutes, January 30, 2017 - 5 - 10. Other Business 10.1 Celebration Tree Program Discussion took place regarding the implementation of a Celebration Tree Program in 2017 in commemoration of Canada’s 150th anniversary. Resolution #3 Moved By: Councillor Stephenson Seconded By: Josiane DeCloet THAT the Canada 150 Committee recommends that Council establishes a special celebration tree program for Canada 150 for 150 trees to be sold at $150 each to be planted within the Town of Tillsonburg. Carried 11. Next Meeting The next meeting of the Canada 150 Committee will be held on Monday, February 27, 2017 at 4:30 p.m. in Council Chambers. 12. Adjournment Resolution #4 Moved By: Virginia Armstrong Seconded By: Josiane DeCloet THAT the January 30, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:50 p.m. Carried 352 = ATTENDANCE MEMBERS PRESENT: Charles Baldwin, Paul DeCloet, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Sue Saelens, Marian Smith, Tricia Smith, Paul Wareing, Janet Wilkinson, MEMBERS ABSENT/REGRETS: Ken Butcher, Maurice Verhoeve 1. Call to Order The meeting was called to order at 9:03 a.m. 2. Adoption of Agenda Moved By: P. DeCloet Seconded By: P. Esseltine Proposed Resolution #1_ THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of February 2, 2017, be adopted with additions. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof: None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of January 5, 2017 Moved By: P. DeCloet Seconded By: C. Nagy Proposed Resolution #2 THAT the minutes for the December 1, 2017 meeting be approved with correction - 5.1 Budget allowing, it will begin “2018”. Carried 5. Delegations and Presentations 6. General Business & Reports 6.1. Report from Beautification Working Group and Tillsonburg Horticultural Society – C. Nagy reported that the Tillsonburg Horticultural Society plan for commercial beautification will be discussed at their February meeting and will be presented to business owners in March with implementation in April. The BIA plan to have pianos in main street for Canada 150 will not likely proceed. 6.2. Budget – Compared current contract for beautification work to the Town doing the work itself – would cost less and the Town would have more control. Proposal for Oxford Street parkette was $8,000. Council likely not interested in funding this. However, Courtland Gardens offered to do the work for $5,000. Enhanced beautification for whole town (36 parks, main street and tree planting areas) would cost $84,500 which would include temporary staff, purchase of urns, materials and the requirement for a one ton truck. Council is still deliberating on the budget with a possibility for approval of a one year trial. The Corporation of the Town of Tillsonburg HERITAGE, BEAUTIFICATION & CEMETERY ADVISORY COMMITTEE February 2, 2017 9:00 a.m. Marwood Lounge Community Centre MINUTES 353 Moved By: C. Nagy Seconded by S. Saelens Proposed Resolution #3 THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted. Carried 7. Correspondence - none 8. Other Business 8.1. Heritage Designations - T. Smith reported that there had been no replies to the letters sent to the owners of the Bidwell Street and Seven Gables properties. R. Marsden informed that there had been significant internal and external alterations performed on the Millman property which might make it ineligible for heritage designation. 8.2. Trees Canada Canada 150 funding Moved By: S. Saelens Seconded by C. Nagy Proposed Resolution #4 THAT Heritage, Beautification & Cemetery Advisory Committee seek approval from Council to authorize staff to submit an application to the Tree for Our Nature, Canada 150 Legacy Program for up to $5,000. Carried 8.3. P. Wareing has arranged a tour of the city-owned Williamsburg Cemetery on May 10, 2017 at 2 p.m. If you wish to view the facilities – www.kitchenercemeteries.ca. 8.4. Keep Tillsonburg Beautiful day will be located at Annandale Ball Diamonds on the first Saturday in May. 9. Next Meeting The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on March 2, 2017 at 9:00 a.m. in the Annex Meeting Room. 10. Adjournment Moved By: C. Nagy Seconded By: M. Smith Proposed Resolution # THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on February 2, 2017 be adjourned at 9:45 a.m. Carried. 354 = ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users), Vern Fleming (Lions Club), Sue Saelens (Lions Club) Rosemary Dean (Fair Board), Tracy Green (Fairboard) Ken Patterson (Rotary), Brad Martin (Kinsmen), Donna Scanlan (Parks & Rec Advisory), Scott Vitias (Ball Users), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guest: Councillor Chris Rosehart MEMBERS ABSENT/REGRETS Shane Curtis, Cedric Tomico, Lance McKenzie, Jane McLean, Scott McKenzie 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of January 16, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of November 14, 2016 Moved By: Donna Scanlan Seconded By: Mike Cerna Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee January 16, 2017 5:30pm Marwood Lounge 45 Hardy Ave MINUTES 355 Memorial Park Revitalization Committee Meeting Minutes, January 16, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of November 14, 2016 be approved. Carried. 5. General Business & Reports 5.1. Staff Update: There were two reports presented to Council at the Meeting on January 9th: 1. Pump Track: request for permission to officially adapt the Skate Park/Pump Track facility and to approve adding the shade sails to the project. Council approved naming of Colin Smith Memorial Skate Park & Pump Track. The shade sails motion was defeated, a motion was passed to refer shade sails for more information regarding cost, longevity etc., for further deliberation. 2. Ball Diamond: the report incorporated request for endorsement of diamond relocation. Motion that was received by Council had relocation of the diamond and referral to budget process for 2017. The Council has not decided on the relocation, only deferred it to the Town budget process. Note: after the meeting the information was clarified by Rick Cox to reflect that with regards to the shade sails, the motion was not voted on. Instead, a motion was passed to refer shade sails for more information regarding cost, longevity etc., for further deliberation. Also, with regards to ball diamond, report recommended endorsement of diamond relocation. The motion that was voted on by Council referred the relocation of the diamond to the budget process for 2017. This motion was defeated. Information was also presented regarding the government grant for the Celebration Plaza, which needs to be in place for the Turtlefest as the event takes up the entire park. Confirmed funds for the Memorial Park Revitalization/Celebration Plaza are: $128,000.00 federal grant, $100,000.00 from past council budget and $50,000.00 in the 2017 budget. Moved By: Donna Scanlan Seconded By: Terry Smith Resolution #3_ THAT this resolution to be forwarded to the Parks & Recreation Advisory Committee: the Memorial Park Revitalization Committee endorse the immediate focus of the Memorial Park Master Project to be shifted to the Celebration Plaza project to be located at the South end of the park; to be further reviewed by the staff and the staff to 356 Memorial Park Revitalization Committee Meeting Minutes, January 16, 2017 - 3 - provide a detailed proposal and pricing of the groundwork needed for this project. Carried. 5.2. Rotary Club: the club is almost ready to present their project to the Committee, some issues with wheelchair swing are still being ironed out. Anticipating presentation at the next meeting. 5.3. Fair Board: The Tillsonburg Fair Board meeting was attended by Co-Chair Mel Getty and Rick Cox. The Board discussed some ongoing issues and cleared some expectations and plans. The Fair Board is working on the 2017 fair budget. 5.4. Ball Association: some of the Association members attended the January 9 Council meeting for the presentation of the diamond relocation. The organization needs the same/more diamonds or it won’t be able to accommodate all the current teams. Questioned if all the diamonds will be available for this summer – staff was not sure if that will be possible. 5.5. Kinsmen Club: the Club will have the final determined location and drawing for the band shell at the next meeting – contribution amount is $50,000.00. The Kinsmen are also pursuing a project of a splash pad, which will be presented at the next meeting – email to the Committee attached to the minutes. 5.6. Pumptrack: the Kinsmen Club indicated that they would like to contribute to the Pump Track, however if the sails aren’t approved that might change. Not convinced about the expense of bringing in large shade trees. Signage at the track listing donors and rules of use will be determined and presented to the Council in near future. The Lions Club also expressed interest in contributing to the project, potential additions will be discussed with the clubs and presented to the Committee. 5.7. Lions Club: still has not decided on the type of project for the revitalization. The Club will be calling a special meeting to resolve and make a decision, submit the proposal to AGCO for approval of lottery funds allocation, then bring it to the Committee. 5.8. Lions Memorial Grove: at the September 19 meeting the grove was mentioned - the Committee requested a formal letter from the Club, which was not received. 5.9. Outdoor rink: absent, email from Jane Ann McLean is attached to the minutes. 5.10. Ball diamond repositioning: per attached draft, options were discussed on the Canada 150 celebration preparations, which will likely include: commemorative 357 Memorial Park Revitalization Committee Meeting Minutes, January 16, 2017 - 4 - gateway, accessible path connecting to the bridge, performance centre/band shell and rose garden as specified in the grant outline. 6. Round Table 6.1. The Kinsmen Club is interested in possible integration of the outdoor rink with another project, will discuss with Jane McLean. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday January 30, 2017 at 7:30am. 8. Adjournment Moved By: Rosemary Dean Seconded By: Donna Scanlan Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of January 16, 2017 be adjourned at 7:15pm. Carried. 358 = ATTENDANCE Members Present: Mel Getty: Co-Chair, Terry Smith (Skatepark), Derek Partlo (Ball Users), Scott McKenzie (Lions Club), Sue Saelens (Lions Club) Rosemary Dean (Fair Board), Brad Martin (Kinsmen), Donna Scanlan (Parks & Rec Advisory), Jane McLean (Outdoor Rink/Ball Users), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Shane Curtis, Cedric Tomico, Lance McKenzie, Mike Cerna, Ken Patterson, Scott Vitias, Derek Partlo, John Glass 1. Call to Order The meeting was called to order at 7:30am, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Jane McLean Seconded By: Terry Smith Resolution #1_ THAT the Agenda as prepared for the Memorial Park Revitalization Committee meeting of January 30, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of January 16, 2017 Moved By: Margaret Puhr Seconded By: Mel Getty Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee January 30, 2017 7:30am Marwood Lounge 45 Hardy Ave MINUTES 359 Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of January 16, 2016 be approved. Carried. 5. General Business & Reports 5.1. Staff Update: Review of Council Motions: 1. The Celebration Plaza project tenders need to be received by early March and awarded by the end of March in order for the work to be completed on time. 2. The list of prioritized projects needs to be created and endorsed through the Parks & Rec Advisory Committee to Council per report RCP 17-11 (attached). Moved By: Jane McLean Seconded By: Donna Scanlan Resolution #3_ THAT the Memorial Park Revitalization Committee endorse the Celebration Plaza conceptual plan as presented and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. 5.2. Rotary Club: Members Absent. 5.3. Fair Board: Getting ready for the 2017 fair. 5.4. Ball Association: No updates. 5.5. Kinsmen Club: the Club members have reviewed a variety of band shell styles in Tillsonburg area in order to compare costs and structures. Open Space Solutions is a Canadian company with great reviews and safety record, therefore it would be a top choice for the contractor. The cost of a 40’ x 25’ polygon style structure will be approximately $100,000.00, without electrical connections or concrete pad. It is a multi- purpose style that can be used for picnics or other events as well and is accessible. Drawings attached to the minutes. Moved by: Terry Smith Seconded by: Jane McLean Resolution #4 THAT the Memorial Park Revitalization Committee endorse the multipurpose structure, approximately 40’ x 25’ proposed by the Kinsmen Club and that the resolution be forwarded to the Parks & Rec Advisory Committee. Carried. 360 Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 3 - 5.6. Pumptrack: Shade sails are still being priced. Proposed shade trees were priced and quoted at approximately $1,500.00 per tree and after factors like hazards of branches, roots, leaves etc. were determined, the tree idea was rejected. Concrete tables for spectators are also being considered. To help with the ‘cluttered’ look, the rusty wire fence should be removed. A presentation of options for spectator area and signage ideas will be brought to the committee. Terry Smith reiterated that no tax funds will be required for this project. 5.7. Lions Club: Upon consideration, the Club rejected the entry gate and sign in favour of a Jungle Gym-themed playground with a sitting section. The Club has tentatively committed to contributing 50,000.00 – 75,000.00 to the project, pending approval of directing lottery raised funds by the AGCO. The proposed area would be near the water park, in the proposed Lions Grove section of the park. More details to follow. 5.8. Outdoor rink: A committee was put together to steer this project. The goal is to fundraise for the rink/basketball pad for the 2018 summer in conjunction with the new refrigeration system planned for the indoor arenas. Custom Ice Solutions company was approached for a quote on a 60’ x 120’ pad, with intention of using local contractors where possible. Two phases are being proposed: Phase 1: concrete pad and basketball nets with removable boards; Phase 2: signage and fencing. All the monies will be fundraised by the committee for this project. Location to be determined in proximity to the current arenas. Handout prepared by Jane McLean attached to the minutes. 5.9. Ball diamond repositioning: per Council decision the current diamond will stay where is until a recommendation is made by the committee. 6. Round Table 6.1. The Outdoor Rink project needs to be presented to the Parks & Rec Advisory Committee. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Tuesday February 21, 2017 at 7:30am. 8. Adjournment Moved By: Margaret Puhr Seconded By: Rosemary Dean Resolution #5 361 Memorial Park Revitalization Committee Meeting Minutes, January 30, 2017 - 4 - THAT the Memorial Park Revitalization Committee Meeting of January 30, 2017 be adjourned at 9:35 am. Carried. 362 JL Scott McLean Legacy Fund – Outdoor ice rink & basketball courts Project Build an outdoor concrete refrigerated ice rink measuring 60ft by 120ft for skating in the winter, basketball court or street hockey the remainder of the year. Committee: Chaired by Walter Kleer, Jane Ann McLean, Scott Baird, Derek Barnard, Scott Cole &possibly 3 others Goal of committee is to fundraise for this project, to realistically be built in phases with projected ground breaking spring 2018 to be ready & operational for winter 2018. The town is currently hoping to get a budget approved to replace the existing old inefficient refrigeration system for existing two indoor ice pads. This new unit would accommodate a 3rd ice surface and be able to refrigerate the outdoor ice pad hopefully from mid- December to mid- March weather dependent. Quote for Phase 1: Custom Ice is pleased to offer the following budget proposal for a 60' wide x 120' long refrigerated ice skating rink and permanent concrete sports pad for your community park in Tillsonburg, ON. Custom Ice proposes to provide a fully operational refrigerated ice rink floor and refrigeration system to create a 60’ x 120’ permanent outdoor ice skating rink in an 62’ x 124’ concrete pad suitable for up to 4-5 months of outdoor ice under typical weather conditions of 8-10°C (45-50°F) or less. Other optional accessories have also been included at the end of the budget proposal. Our budget proposal includes the following Main Components: 1. Ice Rink Floor and Sports Pad – Custom Ice will supply and install a 60’ wide x 120’ long permanent ice rink floor suitable for winter ice skating and summer sports activities. The floor will consist of the following components: 15 prefabricated piping rolls each 4’ wide x 120’ long and consisting of 5/8” tubes spaced at 2.0” c/c. 4” supply and return polyethylene header pipes welded and encased in concrete. 2 layers of 1” rigid floor insulation with taped seams. One (1) 6 mil poly liner slip sheet. 2” high steel chairs spaced at 24” c/c to elevate the components in the floor. 2 layers of reinforcing steel, tied with 24” overlapped seams. Supply all concrete for rink floor including 5000 psi concrete, superplastisizer, air entrainment and premium aggregate. Form, place and finish concrete for rink floor including all labor, concrete pump and all required equipment. Provide minimum 28 day wet felt curing of concrete. 2. Main Piping: Custom Ice will supply and install: 4” IPSDR11 main piping from the refrigeration unit to the ice rink floor. Refrigeration unit can be located up to 20’ away with standard rink design. Piping will be insulated and buried underground. : Trenching, excavation and backfilling are by others. Backfilling will require min 8” deep ¾” stone to cover pipes over their entire length. 363 3. Custom Ice Rink Polyethylene Boards: Custom Ice Inc. will supply and install a complete portable Custom Ice dasher board system to create a 60’ X 120’ X 20’ radii ice hockey rink. Boards will be composed of: o 5” thick X 42” high aluminum frame. o 0.5” white rink board facing. o 0.5” colored cap rail. o 0.5” colored kick strip. The boards will be fastened together and securely anchored to the concrete pad. Includes 2 @ 36" access gates (additional man and machine gates are optional). Includes 1 @ 10’ machine gate. Boards are suitable for seasonal takedown and storage or relocation. 4 Hockey nets, 4-6 basketball nets poles inset in concrete Phase 1 - $275,000 - $300,000 Phase 2 : - Fencing / netting on ends of multi-purpose pad - Black rubber flooring & benches around one side - entrance to pad - Lighting 2-4 Light standards - Signage “JL Scott McLean” & contributing donors - Landscaping surrounding multi-purposed pad Phase 2 – estimate $200,000 Some costing to still be sourced on Phase 2 Also need operating cost for the refrigeration system & maintenance of multi- purpose pad per year to the town to make sure it is incorporated in the town’s budget process. This multi-purpose pad is to be a first come first serve basis, not to be scheduled slots within the complex’s ice users, may on occasion be used for a scheduled fundraising event once or twice a year. Some photos to help you visualize the concept. 364 365 60 by 120 Feb Fest – Kingston, ON 366 60 x 100 – Freelton, ON – removable boards 367 50 x 80 Permanent outdoor pad – Caledon, ON 368 = ATTENDANCE Bob Marsden, Patty Phelps, Dianne MacKeigan, Aleksandra Webber, Marianne Sandham, Mary Lou Sergeant, Jami lee Stephenson, Chris Rosehart MEMBERS ABSENT/REGRETS 1. Call to Order The meeting was called to order at 4:35 pm 2. Adoption of Agenda Moved By- Jami lee Stephenson Seconded By- Aleksandra Webber Proposed Resolution #_1 THAT the Agenda for the Museum Advisory Committee meeting of January 26, 2017, be adopted as amended. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof- none 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of November 24, 2016 Moved By: Marianne Sandham Seconded By: Mary Lou Sergeant Proposed Resolution #_2 THAT the Minutes of the Museum Advisory Committee Meeting of November 24,2016 be approved. Carried 5. Delegations and Presentations- None The Corporation of the Town of Tillsonburg Museum Advisory Committee Thursday, January 26 , 2017 4:30 pm Program Room- 2nd floor Annandale NHS 30 Tillson Ave., Tillsonburg MINUTES 369 6. General Business & Reports 6.1. Financial- Balance in the Annandale House Trust Account- $103,234.85 6.2. Tour Guides- Guides are being booked for guided house tours on the hour, beginning at 10 am, for Family Day, February 20. 6.3. Curator’s Report- The Curator’s report was circulated and included the following highlights: 1. Numbers for Christmas season 2016 were up over the previous year. 2. The Christmas décor has been taken down in a timely fashion. 3. Wrap-up meeting for Christmasfest 2016 has taken place. Four committee members have stepped down and no meeting has been scheduled yet for 2017. 4. 23 school classes visited the museum in Nov. and Dec. 5. The Mayor’s Levee was a success with 153 visitors. 6. First exhibit of 2017 in the Pratt Gallery will be a Poetry and Art Show hosted by Oxford Creative Connections Inc. 7. Budget deliberations are still ongoing. 4th quarter report for Recreation, Culture and Parks department will go to Council in February. 8. Summer student positions were advertised over Christmas and interviews will be conducted in Feb/ Mar with students starting the end of May. 9. The World War One project continues into its fourth year with a calendar of events coming soon. April 9th marks the 100th anniversary of Vimy Ridge. 10. An upcoming event of note is the Dr. Hevenor Art Show to open Friday, May 26, with a closing date of July 22. 11. Information on the requirements for our CMOG grant have been received. The deadline for application is June 20. Moved by Patty Phelps Seconded by Mary Lou Sergeant Proposed Resolution # 3 THAT the reports be adopted as circulated. Carried 370 7. Correspondence- none . 8. Other Business 8.1. East porch work is to begin when weather improves. Concern was voiced that the work becomes more acute the longer it is delayed. The peak on the front porch has not been tightened down and concern grows that water leaking there will cause damage. 8.2. Concern was raised that there is no surveillance camera in the program room or in the 2nd floor hallway outside the washrooms. Cameras for both these areas are recommended. 8.3. Oxford Creative Connections Inc. has approached museum staff with a proposal to use the program room as a gallery to showcase local art. 20% of sales of the works would come to us. They would hang the art and look after it for ten months of the year with the understanding that November and December we would require the room for the Christmas Penny Sale. Moved by Mary Lou Sergeant Seconded by Jami lee Stephenson Proposed Resolution #4 THAT Oxford Creative Connections Inc. be allowed to use the program room as a gallery to display work by local artists for ten months of the year with November and December being cleared for Christmas at Annandale. 20% of proceeds from sales for one year will go into the Annandale House Trust Fund. Carried Moved by Dianne MacKeigan Seconded by Mary Lou Sergeant Proposed Resolution #5 THAT we suggest to OCCI that the gallery in the program room be called The Corner Gallery. Carried 9. Next Meeting- Thursday February 23,2017 at 4:30 pm 10. Adjournment Moved by Jami lee Stephenson Proposed Resolution #6 THAT the Museum Advisory Committee meeting of January 26, 2017 be adjourned at 5:30 pm 371 372 Tu= ATTENDANCE Mel Getty Susie Wray Donna Scanlan Don Baxter Michael Cerna James Payne Bob McCormick Penny Esseltine Craig Cole Becky Turrill, Secretary Rick Cox, Director of Recreation, Culture and Parks MEMBERS ABSENT/REGRETS Janet McCurdy, Program Manager 1. Call to Order The meeting was called to order at 7:32am 2. Adoption of Agenda Moved By: D. Baxter Seconded By: M. Cerna Resolution #1 THAT the Agenda as prepared for the Parks and Recreation Advisory Committee meeting of January 17, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof - None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of November 22, 2016 Moved By: S. Wray Seconded By: B. McCormick The Corporation of the Town of Tillsonburg Parks & Rec COMMITTEE Tuesday January 17, 2017 7:30am Marwood Lounge 45 Hardy Ave MINUTES 373 Parks & Recreation Committee Meeting Minutes - 2 - Resolution #2 THAT the Minutes of the Parks and Recreation Committee Meeting of November 22, 2016, be approved. Carried 5. Delegations and Presentations 5.1. Dog Park – Presentation made by Peter Luciani and Tyler Coghill to the Parks and Recreation Advisory Committee. The Committee asked that the group come back with a complete recommendation on a second location for the dog park prior to a presentation to council. The group feels that it would have the information on the second location ready for presentation at the next committee meeting. 6. General Business & Reports 6.1. Governance – Chair M. Getty reviewed procedure of information from Memorial Park Revitalization Committee to Parks & Rec Advisory Committee. 6.2. Memorial Park Revitalization – Update 6.2.1. Funding – Town received a Federal Grant for $128 000.00 for Memorial Park Celebration Plaza with funds to be used by the end of 2017 - Kinsmen have also committed $50 000.00 for the Band shell in Memorial Park 6.2.2. Ball Diamonds – R. Cox to acquire clarification from council on hardball #1 6.2.3. Pump Track – Update given to Committee from R. Cox - Official Naming – Kolin Smith Memorial Skate Park - Staff report to be completed on shade sails vs trees 6.2.4. Revised Layout – Update given to Committee by R. Cox Motion #1 On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee endorse the RESOLUTION received from the Memorial Park Revitalization Subcommittee and it be forwarded to council for approval. (7-0) Moved By: S. Wray Seconded By: B. McCormick 6.3. Strategic Master Plan – This document will not be updated in 2017 6.4. Capital Levy Surcharge – To be added to all pool activities at both indoor and waterpark. 7. Correspondence - None 374 Parks & Recreation Committee Meeting Minutes - 3 - 8. Other Business 8.1. Office Hours – Closed on Friday afternoon. This was during the Christmas Holidays to allow staff to take their lunch break. 8.2. Facility Security – Recommend that all staff wear uniform/nametag that allows them to be easily identified as employee. Also the ability to lock down parts of the facility when they are not in use. 8.3. Dog Park – possibility of advertising on the fence of the proposed dog park 9. Closed Session 9.1. - None 10. Next Meeting The next meeting of the Parks & Rec Advisory Committee will be on Tuesday February 21, 2017 @ 5:30pm 11. Adjournment Moved By: S. Wray Seconded By: M. Cerna Proposed Resolution #3 THAT the Parks & Rec Advisory Committee Meeting of January 17, 2017 be adjourned at 9:31am 375 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4085 A BY-LAW to adopt a Schedule of Fees for certain Municipal applications, service and permits. WHEREAS Section 39(1) of the Municipal Act, S.O. 2001, c. M.25, as amended, provides that without limiting sections 9, 10 and 11, those sections authorize a municipality to impose fees or charges on persons, for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and for the use of its property including property under its control; WHEREAS it is necessary and expedient to establish a Schedule of Fees for certain Municipal applications, services and permits; THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1. THAT Schedule "A" to this By-Law is adopted as the Schedule of Fees for certain Municipal applications services and permits listed therein. 2. Should the provisions of any other By-Law of the Town of Tillsonburg or other document purporting to set the Fees listed in Schedule "A" be in conflict with the provisions of this By-Law, the provisions of this By-Law shall prevail. 3. That Schedule "A" to this by-law forms part of this by-law as if written herein. 4. This By-Law shall come into full force and effect on the day of its passing. 5. That By-Law 3986 passed on the 25th of January, 2016 shall be hereby repealed. READ A FIRST AND SECOND TIME THIS 13th DAY OF February, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 02nd DAY OF March, 2017. ____________________________ MAYOR - Stephen Molnar ____________________________ TOWN CLERK – Donna Wilson 376 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesAirportAirport - Aircraft Parking Fees - Daily 6.00 6.00 0.00%plus HSTAirport - Aircraft Parking Fees - Monthly 42.00 42.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') half day 45.00 45.00 0.00%plus HSTAirport - Basement Boardroom rental (15'x29') full day 80.00 80.00 0.00%plus HSTAirport - Basement or Dining Area Rental per hour 15.00 15.00 0.00%plus HSTAirport - Dining Area Rental per half day 45.00 45.00 0.00%plus HSTAirport - Boardroom Long term rental (more than one week- consecutive) 275.00 275.00 0.00%plus HSTAirport - Hangar Land Lease Fee Annually per SF 0.29 0.29 0.00%plus HSTAirport - Infrastructure fee < 5,000 SF hangar 500.00 500.00 0.00%plus HSTAirport - Infrastructure fee > 5,000 SF hangar 1,000.00 1,000.00 0.00%plus HSTAirport Toque - 10.00 plus HSTNew feeAirport Fuel Call Out Fee - 25.00 plus HSTNew feeAirport Administration Fee - 25.00 plus HSTNew feeAnimal ControlBoarding Fee Cat 20.00 20.00 0.00%HSTAs per Animal Control ContractBoarding Fee Dog 20.00 20.00 0.00%HSTAs per Animal Control ContractCall out fee for service 100.00 100.00 0.00%HSTAs per Animal Control ContractDog license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - spayed neutered after March 31 30.00 30.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Dog license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDog license - intact - after March 31 35.00 35.00 0.00% exemptSchedule V Part VI (ETA)- Exempt ($5.00 towards dog park and balance to recover staff cost to follow-up outstanding accounts and to administer)Cat license - spayed or neutered before March 31 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - spayed neutered after March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - before March 31 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat license - intact - after March 31 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptCat/dog license - replacement 5.00 5.00 0.00%exemptSchedule V Part VI (ETA)- ExemptEuthanasia and Disposal - Cat 60.00 60.00 0.00%HSTAs per Animal Control ContractEuthanasia and Disposal - Dog 80.00 80.00 0.00%HSTAs per Animal Control ContractLive Trap Placement 100.00 100.00 0.00%HSTAs per Animal Control Contract377 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBy-law EnforcementInvoice admin processing fee 150.00 175.00 16.67%HSTIncrease to cover satff time per occuranceOwner dumping debris on own lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptOwner failing to tag garbage 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-issuance of Permit/License/Document 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - double parking 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - for longer period than provided 15.00 15.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - in loading zone 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - near fire hydrant 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - no parking (2am-7am) 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Obstructing Traffic 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - parking in handicapped parking space without permit 300.00 300.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Parking/standing in fire route 60.00 60.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - prohibited area 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to corner 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - too close to curb 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptParking - Wrong side of road 30.00 30.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson assisting dumping debris on private lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson dumping debris on private/public lands 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPerson fail to immediate remove debris 500.00 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptFortification By-Law Exemption Application - single family dwelling or not-for- 150.00 150.00 0.00%HSTNew FeeFortification By-Law Exemption Application - Multi-Residential, Commercial, 400.00 400.00 0.00%HSTNew FeeBuilding - FeesBuilding - photocopies - larger than ledger 2.00 2.00 0.00%HSTBuilding Certificate 50.00 50.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - amend existing permit 50.00 50.00 0.00%Permit Review Fee - major amendment to existing permit 40.00 40.00 0.00% HST per hour - fee to review major changes to existing permit in accordance with By-Law 3198 Permit fees - Building a)$45.00 first $1,000.00 of estimated value of construction plus b) $10.00 per each additional $1,000.00 or part there of - 0.00% exempt Replaced with fees identified belowPermit fees - change of use - no construction 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - connection to municipal water or sewer 45.00 - -100.00% exempt Replaced with fees identified belowPermit fees - construction without permit double initial permit fee - 0.00% exempt Replaced with fees identified belowPermit fees - demolition 100.00 - -100.00% exempt Replaced with fees identified belowPermit fees - Plumbing - other than residential a)$75.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified belowPermit fees - Plumbing - residential a)$40.00 first fixture b) $6.00 per fixture - 0.00% exempt Replaced with fees identified below378 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesBuilding - FeesResidential – New Low Density - Single Detached & Townhouses - Minimum permit fee $2,250.00OR$125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction- whichever is greater- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptResidential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI – New - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Major Alterations/Renovations/Additions(> 75,000) - $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included 0.00% exempt Schedule V Part VI (ETA)- ExemptICI Minor Alteration/Renovations/Additions($75,000 or less) - $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction.- plumbing permit fees included0.00% exempt Schedule V Part VI (ETA)- ExemptDecks, Sheds, Accessory Buildings, Pools, etc. - $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. 0.00% exempt Schedule V Part VI (ETA)- ExemptPart 9 Residential Demolition - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptDemolition – all others - 500.00 0.00%exemptSchedule V Part VI (ETA)- ExemptWater Connection, Sewer Connection or repair - 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptChange of Use Permit (no construction) - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConditional Permit Agreement - 250.00 0.00%exemptSchedule V Part VI (ETA)- ExemptAlternative Solution Review - 500.00 + cost of peer review 0.00%exemptSchedule V Part VI (ETA)- ExemptOccupant Load Inspection Analysis & Report - 75.00/hr 0.00%exemptSchedule V Part VI (ETA)- ExemptAGCO Agency Approval - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptRe-inspection - 75.00 0.00%exemptSchedule V Part VI (ETA)- ExemptIssue Order - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptTransfer Permit - 100.00 0.00%exemptSchedule V Part VI (ETA)- ExemptConstruction w/o Permit - Double the initial permit rate 0.00%exemptSchedule V Part VI (ETA)- Exempt379 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesSignsPermit fees - signs - permanent a)$50.00 first $1,000.00 of estimated a)$50.00 first $1,000.00 of estimated 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - signs - mobile 25.00 25.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - sign - construction/placement without a permit double initial permit fee double initial permit fee 0.00%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Minor Variance - Director Approval 175.00 200.00 14.29%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Major Variance - Council Approval 275.00 300.00 9.09%exemptSchedule V Part VI (ETA)- ExemptSign Variance - Appeal Application 150.00 175.00 16.67%exemptSchedule V Part VI (ETA)- ExemptSign Removal - General 100.00/sign 100.00/sign 0.00%HSTSign Removal - Mobile Sign 250.00/ea 250.00/ea 0.00%HSTSign Removal - Posters 25.00/ea + cost to repair any 25.00/ea + cost to repair any 0.00%HSTSign Removal - Temporary Signs 25.00/ea 25.00/ea 0.00%HSTSign Removal - A-Frame/Sandwich Board/Sidewalk Signs 100.00/ea 100.00/ea 0.00%HSTSign Removal - Banner Sign 250.00/ea 250.00/ea 0.00%HSTPermit fees - temporary buildings 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPermit fees - transfer of permit 50.00 50.00 0.00% exemptSchedule V Part VI (ETA)- ExemptBuilding LicencesTaxi Cab Driver's Licence 25.00 35.00 40.00% exemptSchedule V Part VI (ETA)- Exempt (As proposed in 2016 Taxi By-Law report.)Taxi Cab Owner Stand 125.00 125.00 0.00% exemptSchedule V Part VI (ETA)- ExemptTaxi Cab Owner Licence - 50.00 NEW exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Driver Licence Renewal 15.00 - -100.00% exemptSchedule V Part VI (ETA)- Exempt (delete - renewal not applicable as per proposed by-law 4051) Reduced reate for renewal deleted as proposed in Taxi Cab Vehicle Licence 35.00 65.00 85.71% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Taxi Cab Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Owner Licence - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Drivers Licence - 35.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence - 75.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Group Transportation Vehicle Licence Renewal - 50.00 NEWSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Driver's Licence 25.00 65.00 160.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine Owner Licence 100.00 70.00 -30.00% exemptSchedule V Part VI (ETA)- Exempt (as per proposed by-law 4051) As proposed in 2016 Taxi By-Law report.Limousine renewal 25.00 - -100.00%exemptSchedule V Part VI (ETA)- Exempt (reduced renewal fee no longer Limousine Vehicle Licence 35.00 72.00 105.71%exemptSchedule V Part VI (ETA)- Exempt (annual fee - as per proposed by-law Kennel - new 100.00 100.00 0.00% exemptSchedule V Part VI (ETA)- ExemptKennel - renewal 100.00 100.00 0.00%exemptSchedule V Part VI (ETA)- Exempt380 DCSItem 2016 Fee Proposed2017 Fee % Change TaxNotesClerk Issued Documents -LicencesRefer to Town Business Licence Bylaw for definitions and requirements for Business Licence New Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptHome occupation Business 125.00 130.00 4.00%exemptSchedule V Part VI (ETA)- ExemptBusiness Licence per yearAuctioneer Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptPawnbroken Licence - renewal 160.00 165.00 3.13%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Licence - new 2,000.00 2,000.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPawnbroker Security Deposit - refundable 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptVending/Salesperson Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptFood Vending Licence 200.00 205.00 2.50%exemptSchedule V Part VI (ETA)- ExemptEvent Organizer Licence 200.00 205.00 2.50%exemptDoes not apply to not for profit organizationsOther Marriage Licence 125.00 125.00 0.00%exemptSchedule V Part VI (ETA)- ExemptMarriage Ceremony - Council Chambers 250.00 250.00 0.00%HSTIn Council Chambers during business hours.Marriage Ceremony - Other Location 300.00 300.00 0.00%HSTwithin Town limits - outside Town limits subject to mileage. Witness if required 25.00 25.00 0.00%HSTTwo witnesses are required for each ceremony. Burial Permits 20.00 20.00 0.00%exemptSchedule V Part VI (ETA)- ExemptPhotocopying/ Printing double sided 0.31 0.31 0.00% HSTPhotocopying/ Printing single sided 0.27 0.27 0.00% HSTComissioner of Oaths Signatures where Clerk must produce affidavit (max. 25.00 25.00 0.00%nonepension applications and bankruptcy forms exempt. An additional $5 will be Commissioner of Oaths Signatures or Certified True Copies (max. 5 see 15.00 20.00 33.33%nonemaximum 5 copies , there will an additional fee of $2.00 for each additional Register Document on Title 150.00 175.00 16.67%exemptprovide service & cost recovery Remove/Release Document from Title 150.00 175.00 16.67%exemptprovide service & cost recovery Title Search 50.00 50.00 0.00%exemptprovide service & cost recovery Planning & DevelopmentCash-in-lieu of parkland (consents) 550.00 550.00 0.00%nonePlanning Application - Minor Variance 550.00 575.00 4.55%nonePlanning Application - Minor Variance - after the fact 850.00 875.00 2.94%nonePlanning Application - Site Plan - Minor 250.00 275.00 10.00%nonePlanning Application - Site Plan - Minor - after construction 350.00 375.00 7.14%nonePlanning Application - Site Plan - Major 500.00 575.00 15.00%nonePlanning Application - Site Plan - Major - after construction 850.00 925.00 8.82%nonePlanning Application - Site Plan - Amendment Application 150.00 150.00 0.00%nonePlanning Application - Site Plan - Amendment Application after-the-fact 250.00 250.00 0.00%nonePlanning Application - Zone Change- prior to use 650.00 675.00 3.85%nonePlanning Application - Zone Change- after use has occupied 1,150.00 1,175.00 2.17%nonePlanning Application - Zoning - Removal of (H) 200.00 200.00 0.00%noneSubdivision Certificate 40.00 45.00 12.50%noneZoning Certificate 40.00 45.00 12.50%exemptSchedule V Part VI (ETA)- ExemptPlanning - Preservicing Agreement Administration fee 1,200.00 1,200.00 0.00%HSTEncroachment Agreement Permit Fee 1,000.00 1,000.00 0.00%exemptSchedule V Part VI (ETA)- Exempt381 FinanceItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCorporatePhotocopying/ Printing double sided 0.31 0.31 0.00%HST per pagePhotocopying/ Printing single sided 0.27 0.27 0.00%HST per pageInterest on overdue accounts 0.15 0.15 0.00%HSTTax DepartmentTax certificate50.00 50.00 0.00% exempt eachTax registration service costs2,100.00 3,000.00 42.86% exempt eachTax Bill reprint10.00 10.00 0.00% exempt eachTax receipt 10.00 10.00 0.00% exempt eachWater/Sewer Admin Charge45.00 45.00 0.00% exempt each New feeCorporateNSF Fee35.00 35.00 0.00% exempt each382 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - AquaticsAquafit - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAerobics - 10 passes 49.00 49.00 0%HST10 passesUFS applicableAquafit - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAquatfit/Aerobics Classes - 50 passes 154.00 154.00 0%HST50 passesAquafit/Aerobics Classes - 100 passes 272.00 272.00 0%HST100 passesAerobics - 20 passes 77.50 77.50 0%HST20 passesUFS applicableAerobics - 5 passes 34.50 34.50 0%HST5 passesUFS applicableMoms Pops and Tots 52.00 -100%Exempt8 lessonsSchedule V, Part VI30 minute Swimming Lesson 52.00 52.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable45 minute Swimming Lesson 55.00 55.00 0%Exempt8 lessonsSchedule V, Part VI, UFS Applicable60 minute Swimming Lesson 58.00 58.00 0%Exempt8 lessonsSchedule V, Part VI, UFS ApplicableBronze Star 60.00 60.00 0%HSTcourseUFS applicableBronze Medallion 74.50 74.50 0%HSTper courseUFS applicableBronze Cross 74.50 74.50 0%HSTper courseUFS applicableFirst Aid 74.50 74.50 0%HSTper courseUFS applicableFirst Aid Recert 52.00 52.00 0%HSTper courseUFS applicableNational Lifeguard 206.00 206.00 0%HSTper courseUFS applicableNational Lifeguard Recert 49.00 49.00 0%HSTper courseUFS applicableAssistant Swimming Instructors School 63.50 63.50 0%HSTper courseUFS applicableAdditional Fee 26.25 26.25 0%HSTper courseUFS applicableSwim for Life Instructors School 100.50 100.50 0%HSTper courseUFS applicableLifesaving Instructors 100.50 100.50 0%HSTper courseUFS applicableSwim/Lifesaving Instructors 206.00 206.00 0%HSTper courseUFS applicableSemi Private Lessons (14+ years) 108.00 108.00 0%HST6 classesUFS applicableSemi Private Lessons 108.00 108.00 0%none6 lessonsYouth, UFS applicableLifesaving Sport Fundamentals 56.00 56.00 0%none8 lessonsYouthSwim Synchro Swimming Lessons 56.00 56.00 0%none8 lessonsYouthSynchronized Swimming Team476.00 476.00 0%none9 MonthsYouth, UFS applicableFirst Aid Instructor99.00 101.00 2%HSTper courseNational Lifeguard Instructor145.00 145.00 0%HSTper courseUFS applicableExaminer Standards/Advanced Instructors 36.50 36.50 0%HSTper courseUFS applicablePleasure Craft Operator License 47.00 48.00 2%HSTper course383 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - classes, courses, and campsAbs Only 31.50 32.00 2%HST6 lessonsBallroom Dancing 91.80 -100%HST10 lessonsBest Loser Challenge 102.00 -100%HST12 lessonsAdult Friendly Badminton 66.00 67.00 2%HST13 lessonsBaby & Me 54.40 55.00 12 lessonsBabysitting Course 51.00 52.00 2%Exempt8hr courseSchedule V, Part VIBeginner Fitness 41.50 -100%HST6 lessonsBirthday Parties 169.00 172.00 2%HSTper partyBirthday Parties - Additional Child 15.50 15.75 2%HSTper personBoot Camp 40.80 -100%HST6 lessonsCardio Kickboxing 40.80 -100%HST6 lessonsBride to Be Personal Training-3 mo. 260.10 265.00 2%HSTper membershipBride to Be Personal Training-5 mo. 431.75 439.00 2%HSTper membershipBus Trip - Base (Youth Trips) 48.25 49.00 2%HSTper tripBus Trip - Base + Coach (Day Trips) 83.25 85.00 2%HSTper tripDance 30 min class 42.00 43.00 2%Exempt8 lessonsSchedule V, Part VIDance 45 min class 55.50 56.50 2%Exempt8 lessonsDance 60 min class 63.50 64.50 2%Exempt8 lessonsSchedule V, Part VIFitness classes (includes Fitness, Baby & Me, Yoga) 25.50 26.00 2%6 lessonsFitness for Teens 66.30 67.50 2%HST8 lessonsStability Ball 40.80 -100%HST6 lessonsKarate - Kids Karate 56.00 57.00 2%Exempt12 lessonsSchedule V, Part VIKarate - Tiny Tigers 45.00 46.00 2%Exempt12 lessonsSchedule V, Part VIPreSchool Program 83.25 -100%ExemptSchedule V, Part VILearn to Run (Clinic) 67.00 68.50 2%HST12 lessonsSpeed Skating 101.00 103.00 2%Exempt8 lessonsStep Class 41.50 -100%HST6 lessonsT'burg Girls - Drop in Workshop 10.00 10.00 0%includedper nightWorkshops - 1/2 day 25.50 26.00 2%HSTWorkshops - Specialty Course 76.50 78.00 2%HSTWorkshops - 8 hours 102.00 104.00 2%HSTYoga 25.50 26.00 2%HST6 lessonsYouth Boys/Girls Volleyball 92.77 95.00 2%HST12 lessonsYouth Co-Ed Basketball Gr 5/6 83.25 85.00 2%HST12 lessonsYouth March Break Program - daily 31.25 -100%ExemptdailySchedule V, Part VIYouth Camp - week 127.00 129.00 2%ExemptweekSchedule V, Part VIYouth Camp day 31.25 32.00 2%ExemptdailySchedule V, Part VIYouth Camp Lunch 5.50 5.75 5%ExempteachSchedule V, Part VIYouth Camp Special 175.00 178.00 2%ExemptweekSchedule V, Part VIYouth Summer Camp week 127.00 -100%ExemptweeklySchedule V, Part VIYouth Camp - short week 102.00 104.00 2%ExemptSchedule V, Part VICancellations less than 24 hours notice 70% of registration 70% of registration Community Centre - EventsRun - 10km - day of registration 50.00 51.00 2%HSTper personTies in with area racesRun - 10km - regular registration 40.00 41.00 HSTper personRun - 10km - early bird registration 35.00 36.00 3%HSTper personT Shirt includedRun - 5km - regular registration 35.00 36.00 3%HSTper personTies in with area racesRun - 5km - early bird registration 30.00 31.00 3%HSTper personT Shirt includedRun - 5km - day of registration 45.00 46.00 2%HSTper personBike Tour - 25km 20.00 20.00 0%HSTper personBike Tour - 40km 40.00 40.00 0%HSTper personBike Tour - 100km 60.00 60.00 0%HSTper personBike Tour - 100mi 80.00 80.00 0%HSTper person384 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Facility RentalsArena - Weekdays before 5pm & after 11pm 88.50 90.00 2%HSThourEffective 2016 Summer/FallArena - Non prime time 86.70 -100%HSThourArena - Weekdays after 5pm & weekends 165.50 168.00 2%HSThourEffective 2016 Summer/FallArena - Minor 116.00 118.00 2%HSThourArena - Shinny 5.25 5.50 5%HSTper personArena - Ice Flat Rate 400.00 408.00 2%HSTper dayArena Floor - Commercial 2,113.58 2,150.00 2%HSTper dayArena Floor - Full Use 1,590.00 1,620.00 2%HSTper dayArena Floor - Flat Fee (no set up) 520.00 530.00 2%HSTper dayArena Floor - Chilled Floor (additional fee) 2,000.00 2,040.00 2%HSTper dayArena Floor - Hourly League Fee 64.26 65.50 2%HSTper hourArena Floor - Set up Day/Tear Down Day 795.00 810.00 2%HSTper dayArena Storage Room A 25.00 -100%HSTper monthArena Storage Room B 15.00 -100%HSTper monthArena Storage Room C 5.00 -100%HSTper monthArena - Mini Pad w/ equipment 71.40 -100%HSThourArena - Mini Pad 42.50 43.50 2%HSThourAuditorium - Friday or Saturday 505.08 510.00 1%HSTper dayAuditorium - Sunday - Thursday 278.44 285.00 2%HSTper eveningAuditorium - Hourly 56.30 57.50 2%HSTRoom Set up & Decorating Fee (Day before) 105.00 107.00 2%HSTBall Diamond - Occasional Use 75.00 76.50 2%HSTper dayBall Diamond - Seasonal Youth Team 75.00 76.50 2%HSTBall Diamond - Seasonal Team Practice 265.00 270.00 2%HSTper teamBall Diamond - Seasonal Adult Team 435.00 445.00 2%HSTper teamBall Diamond - 2-day Tournament (Annandale Diamonds) 510.00 525.00 3%HST2 daysBall Diamond - Tournament per diamond per day 75.00 76.50 2%HSTper diamond/dayBall Diamond - portable washrooms - 1 day tournament 200.00 HST2 unitsnew, per eventBall Diamond - portable washrooms - 2 day tournament 250.00 HST2 unitsnew, per eventTractor with Groomer - Prep Friday 76.00 HSTper eventnew, per eventTractor with Groomer - Prep Saturday 38.00 HSTper eventnew, per eventTractor with Groomer - Prep Sunday 38.00 HSTper eventnew, per eventTractor with Groomer - Repair Monday 76.00 HSTper eventnew, per eventAdministrative Fees 100.00 HSTper eventnew, per eventSite clean up - 1 or 2 day event 162.75 HST3 staffnew, per eventBall Diamond - Keys 11.25 11.50 2%HST Coronation Park Pavilion 53.00 -100%HSTper dayDamage Deposit 500.00 500.00 0%NoneDen - Fri or Sat 170.00 174.00 2%HSTper dayDen - Sun - Thursday 125.00 127.00 2%HSTper dayDen - Hourly 30.00 30.50 2%HSTEntire TCC Building - 1 arena 9am-4pm 2,000.00 2,030.00 2%HSTEntire TCC Building - 2 arenas 9am-4pm 2,500.00 2,550.00 2%HSTGibson House 66.05 67.50 2%HSTper dayGibson House - Hourly 25.50 26.00 2%HSTper hourKinsmen Canteen 25.50 26.00 2%HST per dayLobby Area 30.60 31.25 2%HSTMarwood B or C 64.75 66.00 2%HSTper dayMarwood BC 129.50 132.00 2%HSTper dayMarwood B or C - Hourly 25.00 25.50 2% HSTMarwood BC - Hourly 30.00 30.50 2% HSTMemorial Pavilion (full) 86.00 88.00 2% HST per dayMemorial Pavilion (half) 54.00 55.00 2% HST per dayNewman Park Gazebo 52.50 53.50 2% HST per dayParking Lot 105.00 107.00 2% HST per day NewRotary Room 66.05 67.50 2% HSTRotary Room - Hourly 25.50 26.00 2% HSTRowing Club per month 92.77 95.00 2% HST385 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesSchool Lessons 3.60 3.60 0% Exempt per person Youth, UFS applicableSwim to Survive Rentals 87.75 87.75 0% Exempt per hour Youth, UFS applicableSWA Office 25.50 - -100% HST DeletedSwim Team 42.13 42.13 0% HST per hour UFS applicableSwim Team - Shared 23.61 23.61 0% HST per hour UFS applicableSwim Meet 301.10 301.10 0% HST per weekend UFS applicableSwim Meet Evening 150.54 150.54 0% HST UFS applicableStorage Pool Deck 26.01 26.50 2% HST per monthSwim Lane 15.00 HST per hour NewStorage Rooms 104.04 106.00 2% HST per contractStorage Office A 25.50 26.00 2% HST per monthStorage Office B 15.30 15.65 2% HST per monthStorage Office C 5.25 5.35 2% HST per monthPool - 0-50 swimmers 85.68 85.68 0% HST per hour UFS applicablePool - 101+swimmers 218.28 218.28 0% HST per hour UFS applicablePool - 51-100 swimmers 116.28 116.28 0% HST per hour UFS applicableTicket Ice - 10 ePunch 7.00 7.15 2% HST each Change in HST applicationWaterPark - 0-100 swimmers 312.12 312.12 0% HST hour UFS applicableWaterPark- 0-100 swimmers - extra half hour 208.08 208.08 0% HST add. Half hr. UFS applicableWaterpark 101-300 swimmers 424.48 424.48 0% HST hour UFS applicableWaterpark 101-300 swimmers - extra half hour 312.12 312.12 0% HST add. Half hr. UFS applicableWaterpark 300+ swimmers 572.22 572.22 0% HST hour UFS applicableWaterpark 300+ swimmers - extra half hour 452.57 452.57 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100 swimmers 276.90 276.90 0% HST hour UFS applicableWaterpark Board of Ed 100 swimmers add. Hr. 153.83 153.83 0% HST add. Half hr. UFS applicableWaterpark Board of Ed 100+ swimmers 492.27 492.27 0% HST hour UFS applicableWaterpark Board of Ed 100+ swimmers add. Hr. 246.14 246.14 0% HST add. Half hr. UFS applicable386 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Leagues and MembershipsAdult League - Individual 56.10 57.00 2% HST eachAdult League - Team 362.10 368.00 2% HST per teamCourt Membership - Adult 50.00 51.00 2% HST SeasonalCourt Membership - Youth 18.00 18.30 2% HST SeasonalDisc Golf - Deposit 20.00 20.00 0% N/ADisc Golf - Set 33.00 33.00 0% HST eachDisc Golf - Single 12.50 12.50 0% HST eachTennis Lessons - 1 hour 80.00 81.50 2% HST 8 lessonsTennis Lessons - 1/2 hour 35.00 35.75 2% HST 8 lessons YouthTennis Advanced Lessons - 1 hour 85.00 0% HST 8 lessons NewMembership - Aqua Fit/Aqua Jogging - 12 mo 296.06 301.00 2% HST 12 month UFS applicableMembership - Parent Pass 33.96 34.50 2% HST 6 weeksMembership - Personal Training - 10 190.65 194.00 2% HST 10 sessions 1 hrMembership - Personal Training - 5 106.10 108.00 2% HST 5 sessions 1 hrMembership - Pool - 12 month 187.27 191.00 2% HST each UFS applicableMembership - Pool - 6 month 131.10 134.00 2% HST each UFS applicableMembership - Pool 20 Punch Card Pass 62.40 63.50 2% HST each UFS applicableMembership - Weight Training 53.58 54.50 2% HST up to 6 hoursMembership - HC Adult - 01 month 69.19 70.50 2% HST 1 monthMembership - HC Adult - 03 month 182.07 185.00 2% HST 3 monthMembership - HC Adult - 06 month 265.30 270.00 2% HST 6 monthMembership - HC Adult - 12 month 407.84 414.00 2% HST 12 monthMembership - HC Adult - 5 punch card pass 40.30 41.10 2% HST 5 visitsMembership - HC Adult - 20 Punch Card Pass 161.26 164.00 2% HST 20 VisitsMembership - HC Family - 01 month 156.06 159.00 2% HST 1 monthMembership - HC Family - 03 month 390.15 397.00 2% HST 3 month Membership - HC Family - 06 month 582.62 592.00 2% HST 6 monthMembership - HC Family - 12 month 816.71 830.00 2% HST 12 monthMembership - HC Student/Senior - 01 month 55.94 57.00 2% HST 1 monthMembership - HC Student/Senior - 03 month 153.85 157.00 2% HST 3 monthMembership - HC Student/Senior - 06 month 190.23 194.00 2% HST 6 monthMembership - HC Student/Senior - 12 month 300.72 306.00 2% HST 12 monthMembership - Student - 5 Passes 23.00 23.50 2% HST 5 visitsMembership- Student - 20 Passes 75.00 76.50 2% HSTMembership - HC Glendale Student 92.08 94.00 2% HST 5 MonthMembership - Special - Adult 265.12 270.00 2% HST 12 monthMembership - Special - Student/Senior 195.47 200.00 2% HST 12 monthMembership - Special - Under 14 55.04 56.00 2% HST 12 monthMembership - Replacement Card 5.00 5.00 0% HST eachMembership - Squash Adult - 01 month 67.14 68.50 2% HST 1 monthMembership - Squash Adult - 03 month 176.23 179.00 2% HST 1 monthMembership - Squash Adult - 06 month 258.76 263.00 2% HST 1 monthMembership - Squash Adult - 20 punch card pass 83.23 85.00 2% HST 1 monthMembership - Squash Family - 01 month 151.06 154.00 2% HST 1 monthMembership - Squash Family - 03 month 377.64 384.00 2% HST 1 monthMembership - Squash Family - 06 month 567.87 577.00 2% HST 1 monthMembership - Squash Student - 01 month 55.94 57.00 2% HST 1 monthMembership - Squash Student - 03 month 153.85 157.00 2% HST 1 monthMembership - Squash Student - 06 month 190.23 194.00 2% HST 1 month387 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesPay as you go - AdmissionAquatfit Class 7.50 7.50 0% HST included each UFS applicableBoard of Education - Squash/HC 2.75 2.75 0% HST includedBoard of Education - Arena/Pool 3.00 3.00 0% HST includedCourt Fee 5.00 5.00 0% HST includedHealth Club Adult 10.50 10.50 0% HST included eachHealth Club - Youth 4.75 4.75 0% HST included each Min Age of 12Squash 10.75 10.75 0% HST included per court (1 hr)Roller Skate - Admission No skate rental 2.00 2.00 0% HST includedRoller Skate - Admission With skate rental 5.00 5.00 0% HST includedSwim Child 2.00 2.00 0% HST included each UFS applicableSwim Family 9.00 9.00 0% HST included each UFS applicableSwim - Over 14 4.25 4.25 0% HST included each UFS applicableSkate Child 2.00 2.00 0% HST included eachSkate Family 9.00 9.00 0% HST included eachSkate - Over 14 4.25 4.25 0% HST included eachWallyball 11.50 11.50 0% HST included per court (1 hr)Waterpark 2-5 yrs - - 0% HST included eachWaterpark 60 years & over 4.50 4.50 0% HST included each UFS applicableWaterprak 60 years & Over Half Price 2.25 2.25 0% HST included each UFS applicableWaterpark 6-14 yrs 4.00 4.00 0% HST included each UFS applicableWaterpark 6-14 yrs Half Price 2.00 2.00 0% HST included each UFS applicableWaterpark Additional Family Member 2.00 2.00 0% HST included UFS applicableWaterpark Adult 6.75 6.75 0% HST included each UFS applicableWaterpark Adult Half Price 3.40 3.40 0% HST included each UFS applicableWaterpark Family 24.50 24.50 0% HST included per family of 5 UFS applicableWaterpark Family Half Price 12.25 12.25 0% HST included per family of 5 UFS applicableWaterpark Grandparents Day - - 0% HST includedWaterpark Tillsonburg Resident Pass (6 +) 25.00 30.00 20% HST per personWaterpark Non-resident Pass (Youth & Srs 60+) 40.00 42.00 5% HST per personWaterpark Non-resident Pass (Adult under 60) 60.00 62.00 3% HST per person388 TCCPrograms 2016 Fee Proposed2017 Fee % Change Tax UnitNotesCommunity Centre - Other feesAdmin - Refund Admin Fee 15.00 15.00 0% Exempt eachAdmin - Reprint receipt 5.00 5.00 0% Exempt eachAdmin - Consolidated Receipts (Child Tax Credit) 10.00 10.00 0%HSTAdmin - Copies - Single sided0.27 0.27 0% HSTAdmin - Copies - Double sided0.31 0.31 0% HSTUFS - Indoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Indoor Pool Non-Resident User Fee Surcharge 1.50 each NewUFS - Outdoor Pool Resident User Fee Surcharge 1.00 each NewUFS - Outdoor Pool Non-Resident User Fee Surcharge 1.50 each NewAudio/Visual - Cordless Microphones 21.00 21.50 2% HSTAudio/Visual - TV/DVD Sound System 21.00 21.50 2% HSTCamping - Non Serviced per site30.60 31.25 2% HSTCamping - Serviced per site51.00 52.00 2% HSTMemorial Tree510.00 600.00 18% HST Increased cost, contribution to care reserveMemorial Bench1,020.00 1,200.00 18% HST Increased cost, contribution to care reserveRentals - 8' wooden tables 5.25 5.35 2% HSTRentals - Black plastic chairs 2.05 2.10 2% HST eachDelivery of Table & Chairs( per round trip) 25.50 26.00 2% HSTRentals - Black curtains/hardware rental per foot 2.50 2.55 2% HSTRentals - 10' x 10' Outdoor Shelters/Tents 25.00 25.50 2% HSTRentals - 10' x 20' Outdoor Shelters/Tents 100.00 102.00 2% HSTADVERTISING10% - 30% Reductions may apply to multiple advertising Advertising - Memorial Arena Board Back Lit 1,020.00 1,040.00 2%HSTeachAdvertising - Community Arena Backlit 510.00 520.00 2%Advertising - Memorial Arena Board 663.00 675.00 2%HSTeachAdvertising - Community Arena Board408.00 415.00 2%HSTeachAdvertising - Ice Re-Surfacer - Side510.00 520.00 2%HSTAdvertising - Ice Re-Surfacer - Top1,020.00 1,040.00 2%HSTAdvertising - Ice Re-Surfacer - 3 sides2,260.00 2,300.00 2%HSTAdvertising - Inside Front Page1,500.00 1,525.00 2%HSTeachAdvertising - Back Page2,000.00 2,040.00 2%HSTeachAdvertising - Brochure 1/8 page102.00 104.00 2%HSTeachAdvertising - Brochure 1/4 page178.50 182.00 2%HSTeachAdvertising - Brochure 1/2 page306.00 311.00 2%HSTeachAdvertising - Brochure Full page612.00 622.00 2%HSTeachAdvertising - Brochure Full page (internal corporate)200.00 204.00 2%N/AeachAdvertising - Miscellaneous102.00 104.00 2%HSTeachAdvertising - Digital Ad Set up 20.00 20.30 2%HSTAdvertising - Digital Ad - Monthly(min. 3 mos term)50.00 51.00 2%HSTAdvertising - Digital Ad - Tournament/Special Events50.00 51.00 2%HSTAdvertising - Fence - Per Season112.00 114.00 2%HSTper seasonAdvertising - Fence - Per Year224.40 228.00 2%HSTannuallyA 2nd advertisement gets 10% off both, a 3rd ad gets 20% off all 3 and a 4th ad gets 30% off the total for all 4.389 FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFireFee for response to a nuisance fire alarm - first incident in 12 month period 210.00 214.20 2.00% Exempt per alarm first incident, caused by negligant actFee for each fire apparatus dispatched to a specific address in response to a nuisance false alarm AFTER the first incident in 12 month period $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hoursubsequent incidents based on two apparatus dispatched to the alarm.Response to false alarms in building required by the Ontario Building Code where work is being done on the system and the owner or his agent fails to notify the Fire Department $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half houreach incident based on two apparatus dispatched to the alarm.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle fire and providing fire protection or other emergency services. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsWhere possible this fee will be charged to insurance company of vehicle owner, otherwise the fee is chargeable to the registered owner of the vehicle.Fee for each fire apparatus dispatched to the scene of a motor vehicle accident or at the scene of a motor vehicle fire and providing fire protection or other emergency services on a provincial highway. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee will be charged to the Ministry of Transportation for all vehicle accident or vehicle fire related services that occur on provincial highways. Fee for each fire apparatus dispatched to Natural Gas Leak $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable where the fire department responds and determines that a natural gas incident has been caused directly by a person or company.Fee for each fire apparatus dispatched to a Hazardous Materials Incident. $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hour + materialsThis fee is chargeable to the person or company that has control of a Hazardous Material that’s release has resulted in the response of the fire department.Fee for each fire apparatus assigned to a fire watch authorized by Fire Chief $450/hr + $225/ each half hr thereafter $459.45/hr + $229.73/ each hald hr thereafter 2% (based on MTO set rate)Exemptper hour or half hourThis fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate a fire is likely to occur. Additional Fire department expense incurred during an emergency required to mitigate the emergency actual costs Exempt This fee is charged to the insurance company of the registered owner of a property, otherwise the registered owner of the property where in the opinion of the fire chief or his designate it is necessary to employ heavy equipment to extinguish a fire or protect adjacent properties from the spread of fire. Fire Incident Report 104.00 106.10 2.02%HSTeachFire Investigation report 209.00 213.20 2.01%HSTeachFee to conduct a file search for outstanding orders/ inspection reports and respond by letter 81.50 83.15 2.02% HST each requestFee to conduct a requested inspection of a commercial, industrial, or institutional building less than 930m2 (10,000 sq.ft.) 209.00 213.20 2.01% HST each OBC Classification A, B, D, E & F. Residential (OBC C) removed for 2015 and listed separate.Each additional 185m2 (2000 sq.ft.) in a commercial, industrial or institutional building 31.00 31.65 2.10% HST each New fee for additional area over base feeFee to conduct a requested inspection of a residential building up to and including 4 suites or apartments 204.00 208.10 2.01% HST each OBC Classification C. Separated from other occupancies for 2015.Each additional suite or apartment over base fee 31.00 31.65 2.10%HSTeachNew fee for additonal unit(s). Fee per apartment over base fee.Fee to conduct a requested inspection of any licensed occupancy excluding a daycare 160.00 163.20 2.00% HST eachFee to conduct a requested inspection of a daycare facility 80.00 81.60 2.00% HST eachFee to conduct verification of fire drill scenario 127.00 175.00 37.80% HST each For verifying fire drills are conducted within established time limits in occupancies with vulnerable occupants. Cost trecovery of labour.Business License Inspection 78.50 80.10 2.04%Exempteach390 FireItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFee to conduct any requested inspection above that is in compliance with the Fire Code at initial inspection- 50.00 - 50.00 0.00% HST each CreditFee to conduct each required re-inspection after one verification re-inspection same as original same as original HST each Subsequent inspections following the second. Fee charged to registered owner.Residential carbon monoxide alarm or smoke alarm left with a homeowner on loan 77.00 78.54 2.00%HST, if not returnedper detector not returnedFee charged if loaner alarm not returned within two (2) weeks of being left on site.Fire department approval as part of a Demolition Permit issued by the Building Department. 102.00 104.00 1.96% HST eachFee to review an application for a licence to sell Consumer Fireworks (F.1) including a site inspection and review of Fire Safety Plan 172.00 175.45 2.01% HST eachFee to review an application for a Display Fireworks (F.2) event 127.00 129.50 1.97% HST each Town of Tillsonburg sponsored event are exempt from this fee.Fee to review an application for a licence to conduct a Pyrotechnics (F.3) display including a site inspection and review of Fire Safety Plan 202.00 206.00 1.98% HST eachFee to issue open air burn permit 106.50 108.65 2.02%HSTeachFee to review a fire safety plan excluding any such review required as part of a property inspection for which a fee has been set in this by-law. 56.00 57.15 2.05% HST eachFee to review and/or approve a Level 1 Risk Management Plan as part of an application to the TSSA for a licence to store propane. 305.00 311.10 2.00% HST eachFee to review and/or approve a Level 2 Risk Management Plan as part of an application to the TSSA for a licence to store propane $750 plus actual costs to retain a 3rd part $750 plus actual costs to retain a 3rd part HST eachFee for facilitating fire safety training 107.00 109.15 2.01%HSTper hourplus cost of materialsFees to facilitate public education presentations, station tours, and lectures for non-resident organizations and individuals 51.00 52.00 1.96% HST per hour plus cost of materialsFee to recharge self-contained breathing air cyclinders 30.75 31.35 1.95% HST per cylinder Excludes customers with special agreementFee to recharge self-contained breathing air cylinders, under a special agreement with SWOX and Bayham Fire Depts 1,300.00 1,300.00 0.00% HST per year to increase by $100 each year through to 2015Fee to clean set of bunker gear 2.55 2.60 1.96%HSTeachRental of Training Room (excluding emergency services) 210.00 214.20 2.00% HST per day391 MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseumMuseum-Admission-Adult 5.31 5.31 0%HSTdailyMuseum-Admission-Annual-Family Rate 45.00 45.00 0%HSTyearlyMuseum-Admission-Annual-Individual 20.00 20.00 0%HSTyearlyMuseum-Admission-Child 2.21 2.21 0%HSTdailyMuseum-Admission-Family Rate 10.62 10.62 0%HSTdailyMuseum-Admission-Group Rate 4.00 4.00 0%HSTdailyMuseum-Admission-Senior 4.42 4.42 0%HSTdailyMuseum-Admission-Student 3.00 3.00 0%HSTdailyMuseum Volunteer-Admission-Free - - 0%FreeMuseum-Permission Fees-Personal Use 2.50 2.50 0%HSTeachMuseum-Permission Fees-Pubication Use 5.50 5.50 0%HSTeachMuseum-Rentals-Audio Visual Equipment-Corporate - - 0%Museum-Rentals-Program Room or Grounds & Gardens - 25 - 50 people 50.00 50.00 0%HSTeachMuseum-Rentals-Grounds & Gardens-Corporate 50.00 50.00 0%HSTeachMuseum-Rentals-Kitchen 25.00 25.00 0%HSTeachMuseum-Rentals-Kitchen - Corporate 35.00 35.00 0%HSTeachMuseum-Rentals-Program Room 50.00 50.00 0%HSThalf dayMuseum-Rentals-Program Room 75.00 75.00 0%HSTfull dayMuseum-Rentals-Program Room-Corporate 75.00 75.00 0%HSThalf dayMuseum-Rentals-Program Room-Corporate 100.00 100.00 0%HSTfull dayMuseum-Rentals-Tour Surcharge-Groups 100-150 100.00 100.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 25-50 60.00 60.00 0%HSTeachMuseum-Rentals-Tour Surcharge-Groups 51-100 75.00 75.00 0%HSTeachMuseum-Seasonal Childrens Programs 20.00 20.00 0%eachMuseum-Seasonal Childrens Programs- 2nd Child 18.00 18.00 0%eachMuseum- School Program- per student (1 hour) 2.50 2.50 0%eachMuseum - School Program - per student (2 hours) 3.50 3.50 0%eachMuseum- Special Event - Adult program 5.00 5.00 0%HSTeachMuseum - Special Event- Adult program 7.00 7.00 0%HSTeach392 MuseumItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesMuseum - Special Event - Adult program 10.00 10.00 0%HSTeachMuseum - Special Event - Adult program 12.00 12.00 0%HSTeachMuseum-Slide Show Presentations-Off Site 40.00 40.00 0%HSTeachMuseum-Slide Show Presentations-On Site 30.00 30.00 0%HSTeachMuseum-Admission - Pratt Gallery only 2.50 2.50 0%HSTeachMuseum- Special Event- Lunch & Learn Series Pass 70.00 80.00 14%HSTMuseum- Special Event - Lunch & Learn- Single Pass 20.00 25.00 25%HSTMuseum - Special Event - Women's Day Luncheon 30.00 30.00 0%HSTMuseum- Special Event Tea 15.00 15.00 0%HSTMuseum - Special Event - Dinner 55.00 55.00 0%HSTper eventMuseum - Special Event - Performance 40.00 40.00 0%HSTNew FeeWorkshops 35.00 35.00 0%HSTper eventWorkshops 55.00 55.00 0%HSTper event dayWorkshops 75.00 75.00 0%HSTper event dayWorkshops 100.00 100.00 0%HSTper event dayShow Tickets 45.00 45.00 0%HSTflat feeMuseum- Culture Tillsonburg Event Ticket 20.00 20.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 25.00 25.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 30.00 30.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 35.00 35.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 40.00 40.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 45.00 45.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 50.00 50.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 60.00 60.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 65.00 65.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 70.00 70.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 75.00 75.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 80.00 80.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 85.00 85.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 90.00 90.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 95.00 95.00 0%HSTMuseum- Culture Tillsonburg Event Ticket 100.00 100.00 0%HST393 CemeteryItem 2016 Fee 2016 Perpetual Care Fee 2016 Net Fee 2017 Fee2017 Perpetual Care Fee Proposed2017 Net Fee % Change Tax UnitNotesInterment RightsPerpetual care fees regulated by the ProvinceGrave 10 x 4 675.50 270.20 405.30 700.00 280.00 420.00 4%HSTgraveAll perpetual care fees regulated by the ProvinceInfant Grave 3X3 225.16 150.00 75.16 225.00 150.00 75.00 0%HSTgraveCremation Grave 3x3 541.08 216.43 324.65 550.00 220.00 330.00 2%HSTgraveColumbarium Niche 1,857.11 278.57 1,578.54 1,900.00 285.00 1,615.00 2%HSTnicheIncludes brass nameplate and datesColumbarium Niche - - - 1,500.00 225.00 1,275.00 n/aHSTnicheNew fee applicable to residual niches in a unitCemetery Services - Cemeteries Regulation Unit burial and cremation license 12.00 12.00 12.00 12.00 0%NO HSTintermentThis fee is set by the ProvinceColumbarium Niche Open/Close 252.49 252.49 255.00 255.00 1%HSTeachAdult Interment 828.61 828.61 835.00 835.00 1%HSTeachLead in fee, per 1/2 hour minimum 30.00 30.00 HSTper 1/2 Charged if requested by Funeral HomeChild/ Infant Interment 309.33 309.33 300.00 300.00 -3%HSTeach(length is 5' or less)Cremated Remains Interment Infant 309.33 309.33 300.00 300.00 -3%HSTeachCremated Remains Interment Adult 463.53 463.53 475.00 475.00 2%HSTeachStatutory Holidays - Funeral Fee 273.26 273.26 HSTeachNever used in last 5 yearsDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket 2,139.09 2,139.09 2,087.50 2,087.50 -2%HSTeachSeldom used. 2.5 times adult interment feeDisinterment/Exhumation- Relocation in Same Cemetery-Adult Casket in Vault 1,857.11 1,857.11 1,878.75 1,878.75 1% HST each Seldom used. 2.25 times adult interment fee.Disinterment/Exhumation- Relocation in Another Cemetery-Adult Casket 1,913.92 1,913.92 1,565.63 1,565.63 -18%HSTeachSeldom used. 75% of same-cemetery feeDisinterment/Exhumation- Relocation in Another Cemetery-Adult Casket in Vault 1,634.10 1,634.10 1,409.06 1,409.06 -14% HST each Seldom used. 75% of same-cemetery feeDisinterment/Exhumation-Child Casket 855.64 855.64 750.00 750.00 -12%HSTeach(length is 5' or less)Disinterment/Exhumation-Adult Cremains - - 475.00 475.00 HSTeachNew fee. Same as cremains interment feeDisinterment/Exhumation-Child/Infant Cremains 309.33 309.33 300.00 300.00 -3%HSTeachNew fee. Same as infant/cremains interment feeMarker/Foundation ServicesUpright Monument Foundation (5' depth) 18.04 18.04 22.50 22.50 25%HSTper cubic Increase costs in concrete mix/gravel Veteran Standing Monument Setting 196.75 196.75 200.00 200.00 2%HSTeachUpright Monument (small) with Floater/Slab Foundation 168.33 168.33 170.00 170.00 1%HSTeachFlat Marker with Granite Border & no concrete 28.42 28.42 40.00 40.00 41%HSTeachFlat Marker with 4" concrete border 84.16 84.16 100.00 100.00 19%HSTeachUpright Monument (small) Foundation 169.42 169.42 170.00 170.00 0%HSTeachSeldom used.Monument Care & MaintenanceFlat Markers 50.00 50.00 50.00 50.00 0%HSTeachUpright Markers Up to 48" 100.00 100.00 100.00 100.00 0%HSTeachUpright Markers Over 48" 200.00 200.00 200.00 200.00 0%HSTeachOther Fees & ServicesTransfer Fee/Replacement - Interment Rights Certificate 38.26 37.51 45.00 45.00 18%HSTeachFlower Campaign 100.00 100.00 100.00 100.00 0%HSTbasketWreath Campaign 60.00 60.00 60.00 60.00 0%HSTwreath 50% surcharge on applicable interment fee These fees are set by the Province.394 EngineeringItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesEngineering FeesCertificate request - Engineering100.00 100.00 0.00%HSTper copyDrawing Copy Fee - large Engineer Drawing (24x36)15.00 15.00 0.00%HSTper copyDrawing Review Fee - Electrical Major1,800.00 1,800.00 0.00%HSTper copyDrawing Review Fee - Electrical Minor500.00 500.00 0.00%HSTper copyDrawing Review Fee - Large Engineer Drawing (24x36)500.00 500.00 0.00%HSTper copyDrawing Review Fee - Subdivision4,500.00 4,500.00 0.00%HSTper copyEasement Research Request100.00 100.00 0.00%HSTper copyMapsLRIS Maps (screen shot printed from LRIS)2.00 2.00 0.00%HSTper copyTillsonburg Mapfree digital downloadUrban Airphoto Maps -24"x36" 20.00 20.00 0.00%HSTper copyUrban Airphoto Maps -36"x48"25.00 25.00 0.00%HSTper copyUrban Subdivision Status Maps (11x17)3.00 3.00 0.00%HSTper copyUrban Zoning Maps - 24"x36"15.00 15.00 0.00%HSTper copyUrban Zoning Maps - 36"x48"20.00 20.00 0.00%HSTper copy395 RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesRoads-Labour 36.41 36.65 0.66%plus HSTper hourRoads-Labour Overtime 50.72 51.00 0.55%plus HSTper hourRoads-Labour Double Time 65.03 65.30 0.42%plus HSTper hour1/2 Ton Pickup Truck 15.00 15.00 0.00%plus HSTper hour1-Ton Truck 25.00 30.00 20.00%plus HSTper hourSingle Axle Dump Truck 80.00 80.00 0.00%plus HSTper hour With Plow & Wing 10.00 11.00 10.00%plus HSTper hour With Sander/Salter 19.00 19.00 0.00%plus HSTper hour With Plow, Wing & Sander/Salter 29.00 30.00 3.45%plus HSTper hour With Anti-Icing System 3.50 3.50 0.00%plus HSTper hourFront End Loader 50.00 55.00 10.00%plus HSTper hour With Plow Blade 5.00 5.00 0.00%plus HSTper hour With Snowblower 180.00 180.00 0.00%plus HSTper hourGrader 75.00 75.00 0.00%plus HSTper hourStreet Sweeper 65.00 65.00 0.00%plus HSTper hourSidewalk Machine 45.00 45.00 0.00%plus HSTper hour With Plow 5.00 5.50 10.00%plus HSTper hour With Sander 3.00 4.00 33.33%plus HSTper hour With Snowblower 13.00 15.00 15.38%plus HSTper hour With Plow & Sander 8.00 9.50 18.75%plus HSTper hour With Snowblower & Sander 16.00 19.00 18.75%plus HSTper hour With Angle Broom 7.00 7.50 7.14%plus HSTper hour With Flail Mower 6.00 7.50 25.00%plus HSTper hour With Cold Planer 35.00 35.00 0.00%plus HSTper hour396 RoadsItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesLeaf Vacuum 85.00 85.00 0.00%plus HSTper hourLine Striper 11.00 11.00 0.00%plus HSTper hourSewer Rodder 90.00 90.00 0.00%plus HSTper hourWood Chipper 65.00 25.00 -61.54%plus HSTper hourZero Radius Mower 25.00 25.00 0.00%plus HSTper hourPortable Pump 35.00 35.00 0.00%plus HSTper hourWalk Behind Snowblower 2.00 2.00 0.00%plus HSTper hourWalk Behind Push Mower 2.00 2.00 0.00%plus HSTper hourChainsaw 2.50 2.50 0.00%plus HSTper hourTrimmer 2.00 2.00 0.00%plus HSTper hourSmall Generator 9.00 9.00 0.00%plus HSTper hourUtility Trailer 6.50 7.00 7.69%plus HSTper hour397 UtilityItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesUtility NSF Cheque Fee (plus bank charges) 20.00 15.00 -25.00%plus HSTeachChanges to rates must be approved by the OEBUtility-Account Set Up Fee 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility - Late Payment (per annum) 0.20 plus HST%Changes to rates must be approved by the OEBUtility-Collection of Account Charge (no disconnection) 30.00 plus HSTeachnew - as per OEB rate scheduleUtility-After Hour Reconnect (at meter) 185.00 185.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at meter) 65.00 65.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility-During Hours Reconnect (at mpole) 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-During Hours Remove Load Control Device 185.00 plus HSTeachnew - as per OEB rate scheduleUtility-Interval Meter 1,100.00 1,100.00 0.00% plus HST eachChanges to rates must be approved by the THI Board of Directors or OEBUtility-Special Meter Reading 30.00 30.00 0.00%plus HSTeachChanges to rates must be approved by the OEBUtility -Service Call (after hours) 165.00 plus HSTeachnew - as per OEB rate scheduleUtility-Access to Utility Poles 22.35 plus HSTeachnew - as per OEB rate scheduleUtility-Miscellaneous Materials Mark Up 0.25 0.25 0.00% plus HST %Changes to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 30 ft 1.50 1.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Pole Rental - 35 ft 2.25 2.25 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 150 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 175 W 3.75 3.75 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 250 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 400 W 4.00 4.00 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Sentinal Light Rental - 70 W 3.50 3.50 0.00% plus HST monthChanges to rates must be approved by the THI Board of Directors or OEBUtility-Generator (100 W) 122/208 300.00 310.00 3.33%plus HSTper dayUtility-Generator (125 W) 347/600 400.00 415.00 3.75%plus HSTper dayUtility-Labour 43.85 44.75 2.05%plus HSThourUtility-Truck Charges - #26 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #30 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #41 20.00 20.00 0.00%plus HSThourUtility-Truck Charges - #65 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #66 65.00 67.50 3.85%plus HSThourUtility-Truck Charges - #68 75.00 75.00 0.00%plus HSThourUtility-Truck Charges - #74 65.00 65.00 0.00%plus HSThourUtility-Truck Charges - #22 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #28 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #44 25.00 30.00 20.00%plus HSThourUtility-Truck Charges - #45 15.00 15.00 0.00%plus HSThourUtility-Truck Charges - #86 35.00 40.00 14.29%plus HSThourUtility-Sewer Camera Job (flat rate/job) 50.00 50.00 0.00%plus HSTflat rateUtility-Water Heater Rental - 40 gal. 8.00 9.00 12.50%plus HSTmonthUtility-Water Heater Rental - 60 gal 9.00 10.00 11.11%plus HSTmonthWater Permit Non-Metered Condo 10.00 10.00 0.00%eachCounty approvedWater Permit Non-Metered Residential 25.00 25.00 0.00%eachCounty approvedWater Violation 75.00 75.00 0.00%eachCounty approvedWater/Wastewater Collection Fee 15.00 15.00 0.00%eachCounty approved398 Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesBag Tags2.00 2.00 0.00%noneCounty approvedBlue Box (appartment )3.50 3.50 0.00%noneCounty approvedBlue Box (Mid size)4.50 4.50 0.00%noneCounty approvedBlue Box (large)5.50 5.50 0.00%noneCounty approvedBlue Box Lid1.50 1.50 0.00%noneCounty approvedComposter10.00 10.00 0.00%noneCounty approvedRain barrels45.00 45.00 0.00%noneCounty approvedGreen Cones40.00 0.00%noneAdded for 2017Fine - allow or permit an animal to trespass on private property 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept free of offensive odour 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the animal enclosure is kept in a clean and sanitary condition 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure that the nature and condition of the animal enclosure are such that the animal would not be harmed and its health would not be 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to ensure the animal enclosure is such that the animal can be readily observed unless the natural habits of the animal require otherwise 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to keep dog license fixed on dog/cat 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to notify license issuer upon sale of puppy/kitten 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to obtain dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to prevent an animal from running at large 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Fail to provide animal with basic necessities 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to remove or dispose of animal excrement forthwith 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - fail to renew dog/cat license 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to muzzle potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failing to restrain dog from causing noise 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failing to restrain potentially dangerous dog or dangerous dog 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to comply with conditions of muzzle order 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure for every reptile/fish/amphibian has an enclosed space adaquate for the needs of the 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is escape-proof 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to ensure that the animal enclosure is of a size/incondition such that the animal may extend its lefs, wings and body to their full extent, 300.00 300.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to notify change of ownership of potentially dangerous dog or dangerous dog 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - failure to post sign 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Failure to store feed in a rodent-proof container 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - forcibly trying to retrieve dog or cat from pound keeper or premises of pound keeper 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Harbouring more than three dogs 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.399 Non-Controlled Town FeesItem 2016 Fee Proposed2017 Fee % Change Tax UnitNotesFine - Harbouring more than two cats 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - have dog on leash exceeding two metres 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keep animal in unsanitary conditions 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping more than ten pidgeons 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Keeping prohibited animals 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - keeping prohibited animals - agricultural lands 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - Offering for sale, selling, making available 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - operate a kennel without a license 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - restraining potentially dangerous dog or dangerous dog exceeding two feet in length 305.00 305.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - retrieve a dog and or cat from pound keeper without paying fees 150.00 150.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.Fine - unlawfully transferred dog/cat tag 105.00 105.00 0.00%noneper infractionFines set by province, approved by Justice of the Peace, not contained in bylaw.AGCO Required Licences0.00%eachAlcohol & Gaming Commission of Ontario (AODA)Special Sales License $1 per thousand $1 per thousand 0.00%noneeachAlcohol and Gaming Commission 50/50 Raffle 3% with min. of $25 3% with min. of $25 0.00%noneeachAlcohol and Gaming Commission Bazaar $10 per wheel, 3 wheels max $10 per wheel, 3 wheels max 0.00%noneeachAlcohol and Gaming Commission Bazaar/Bingo 2 percent 2 percent 0.00%noneeachAlcohol and Gaming Commission Bazaar/Raffle 3 % up to $5000 3 % up to $5000 0.00%noneeachAlcohol and Gaming Commission Bingo Only 2 percent up to $5500 2 percent up to $5500 0.00%noneeachAlcohol and Gaming Commission Nevada @ other location 3% x # of units X total prize/unit 3% x # of units X total prize/unit 0.00%noneeachAlcohol and Gaming Commission Nevada @ own location 2% x # of units X total prize/unit 2% x # of units X total prize/unit 0.00%noneAlcohol and Gaming CommissionPoliceCriminal Record, Police Record & Vulnerable Sector Check (Employment 25.00 25.00 0.00%ExemptDuplicate Copy of Criminal and Police Record Check 5.00 5.00 0.00%IncludedCriminal Record, Police Record & Vulnerable Sector Check (Volunteer) - - N/ANo ChargeFingerprints (OPP charge) 26.50 26.50 0.00%IncludedFee Payable to Minister of FinanceFingerprints (LIVESCAN - on behalf of RCMP) 25.00 25.00 0.00%IncludedFee Payable to Minister of FinanceTraffic Reports 42.25 42.25 0.00%IncludedOccurrence Confirmation Reports/Incident Reports 42.25 42.25 0.00%IncludedStatements 42.25 42.25 0.00%IncludedTechnical Traffic Collision Reports 565.00 565.00 0.00%IncludedReconstructionist Report 1,130.00 1,130.00 0.00%IncludedPAID DUTY RELATED FEESPayable to Minister of Finance (Provincial in Nature) Administrative Fee (note 1) 68.50 68.50 0.00%IncludedHourly Vehicle Usage Fee (note 1) 28.25 28.25 0.00%Included2014 Hourly Officer Rate - PDO (note 1) 73.60 73.60 0.00%Included2014 Hourly Supervisor Rate - PDS (note 1)83.17 83.17 0.00%Included400 CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4078 A BY-LAW to amend Schedule A of By-Law 3876, to Define the Mandate, Membership, and Meeting Procedures for Committees Established by The Corporation of the Town of Tillsonburg. WHEREAS it is deemed necessary and expedient to amend Schedule A – of By-Law 3876; BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of Tillsonburg as follows: 1.THAT Schedule A of By-Law 3876 Committee Structure be amended as attached hereto; 2.THAT these amendments to By-Law 3876 are hereby declared to be part of that By- Law as if written therein; 3.THAT this By-Law shall come into full force and effect upon passing. READ A FIRST AND SECOND TIME THIS 13th day of February, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 13th day of February, 2017. ________________________ MAYOR – Stephen Molnar _______________________ TOWN CLERK – Donna Wilson 401 By-Law 4078 to Schedule “A” to Amend By-Law 3876 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Accessibility Advisory Committee Mike Cerna Robert Doerr Margaret McCrimmon Michael Kadey Scot Richardson Peter Staley (1) Vacancy The mandate of the Accessibility Advisory Committee is to fulfill the duties of a Municipal Accessibility Advisory Committee, as outlined in the Accessibility for Ontarians with Disabilities Act, 2005 and to provide advice to Council on programs, policies and services provided to persons with disabilities and seniors. 7 members 1 Staff 1 Councillor Councillor Stephenson Deputy Clerk Airport Advisory Committee Rick Lee Richard Van Maele Geoffrey Lee Donna Scanlan Euclid Benoit Andre Brisson Henry Atkinson Jeremy Stockmans John Prno Mel Getty Councillor Valerie Durston (South-West Oxford) To advise and assist the Town of Tillsonburg on matters pertaining to the Tillsonburg Regional Airport. The Airport Advisory Committee will provide a forum for receiving input and advice from aviation stakeholder groups and the community with respect to the Airport Master Plan, strategic initiatives and operational improvements. The Committee will also provide a forum for dialogue, communication and education. Councillor Rosehart Manager of Public Works Airport Administrator Last revised February 13, 2017 402 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Canada 150 Ad Hoc Committee Virginia Armstrong Mariana Carson Tabitha Dalm Josiane DeCloet Irene Hurley Jami Stephenson Aleksandra Webber __________________ __________________ __________________ 7 members 3 Staff 1 Councillor Councillor Stephenson Deputy Clerk Culture & Heritage Manager Recreation Programs Supervisor Cultural Advisory Committee Erin Getty Josiane DeCloet Deb Beard Heather Benton Jami Stephenson Terry Fleming Vern Fleming (1) Vacancy To advise Council on matters, issues and policies pertaining to tourism, cultural events and festivals and to actively encourage partnerships. To develop and obtain Council endorsements of sub- committees when necessary to establish events such as Turtlefest, Airshows, Tillsonburg Christmas Festival, etc. To develop relationships for coordinating events with local service groups, BIA, Chamber of Commerce, Station Arts Centre and sports groups. 6 members 1 Staff 1 Councillor Councillor Stephenson Culture & Heritage Manager Development Committee Lisa Gilvesy Steve Spanjers Randy Thornton John Veldman Andrew Burns To advise and assist in the promotion of development within the Town. To develop alliances and partnerships to advance the Town’s strategic plan and to assist in the overall 9 members 1 BIA Rep 1 Chamber Rep 1 Real Estate Rep Councillor Hayes CAO Development Commissioner Last revised February 13, 2017 403 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Paul DeCloet Ashton Nembhard Kirby Heckford Lindsay Morgan – Real Estate Rep Cedric Tomico - BIA Rep Jesse Goossens – Chamber Rep community growth within the Town. 2 Staff 1 Councillor Heritage, Beautification and Cemetery Committee Paul DeCloet Sue Saelens Marion Smith Janet Wilkinson Robert Marsden Ken Butcher Charlie Baldwin Paul Wareing Christine Nagy Matthew Fenn Maurice Verhoeve To advise and make recommendations to Council on all matters with respect to architectural and historical significance, beautification of public spaces, including trees, and Tillsonburg cemeteries. To advise Council of new and relevant legislation and funding initiatives; to make recommendations and assist with the development of education programs; and to liaise with the community and other organizations to promote Tillsonburg heritage, beautification and cemeteries. 9 members 1 Staff 1 Councillor Councillor Esseltine Facilities Manager Museum Advisory Committee Dianne MacKeigan Robert Marsden Mary Lou Sergeant Marianne Sandham Jami Stephenson Aleksandra Webber (1) Vacancy To research, collect, preserve, exhibit and promote the Tillsonburg Museum. To make recommendations to Council on policies and procedures pertaining to the museum. To work with the Tillsonburg Historical Society regarding trusts for restoration and artifact purchases. 6 members 1 staff 1 Councillor Councillor Rosehart Culture & Heritage Manager Last revised February 13, 2017 404 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Parks and Recreation Advisory Committee Donna Scanlan Bob McCormick Donald Baxter Mike Cerna Mel Getty James Payne Susan Labanich Paul DeCloet Susie Wray Craig Cole (2) Vacancies To advise Council and make recommendations on the programming and utilization of Parks, Trails, Green Space and Recreational facilities within Tillsonburg. To help implement the Community Parks, Recreation & Cultural Strategic Master Plan. To develop and obtain Council endorsements of sub-committees when necessary to deal with Trails, Tillsonburg Wall of Fame, etc. 12 members 2 staff 1 Councillor Councillor Esseltine Recreation Programs Services Manager Special Awards Committee John Armstrong Sam Lamb Matt Scholtz Mary Anne VanGeertruyde To advise Council and make recommendations on awards for volunteer service within the Town of Tillsonburg. The Volunteer Service Recognition Program shall recognize volunteers on a monthly basis when nominations are received by the Special Awards Committee. The Committee shall organize a Town of Tillsonburg volunteer recognition social event on a yearly basis with budget approval. Councillor Stephenson Town Clerk or Designate Last revised February 13, 2017 405 Town of Tillsonburg Committees 2014 – 2018 Board/Committees Citizen Appointments Terms of Reference Composition Council Representatives Staff Liaison Tillsonburg Non Profit Housing Corporation Robert Hurley Evenly Fritz Ron Gasparetto Joyce Hanson Geraldine Brisebois John Stanbridge Terry Pierce Carolyn Hicks Roderick Van Riesen Councillor Adam n/a Last revised February 13, 2017 406 BY-LAW NO. 4079 __________________________________________________ OF The Corporation of the Town of Tillsonburg __________________________________________________ Being a By-law to provide for the administration and enforcement of the Building Code Act and with respect to the establishment and requirement of the payment of fees for information and services. WHEREAS, Section 3.(1) of the Building Code Act, S.O. 1992, c.23, as amended, provides that the council of each municipality is responsible for the enforcement of the Building Code Act, 1992, as amended, in the municipality; AND WHEREAS Section 7 of the Building Code Act, S.O. 1992, c.23, as amended, empowers council to pass By-laws respecting permits for construction, demolition, occupancy, change of use, on-site sewage system and conditional permits and respecting inspections and the charging of permit fees and other related matters; AND WHEREAS Section 7 of the Building Code Act, S.O. 1992, c.23, as amended, empowers council to pass By-laws to establish an On-site Sewage system Maintenance Inspection Program and the charging of service fees for the recovery of costs associated with the administration of said program; NOW THEREFORE THE COUNCIL OF THE TOWN OF TILLSONBURG HEREBY ENACTS AS FOLLOWS: 1.SHORT TITLE 1.1 This by-law shall be known as the “Building By-law”. 2.DEFINITIONS 2.1 Act– shall mean the Building Code Act, 1992, S.O. 1992, c.23, as amended. 2.2 Alternative Solution - means a substitute for an acceptable solution as set out in Parts 3 to 12 of Division B of the Building Code; 407 PAGE 2 2.3 Applicable Law – shall mean applicable law as defined in Section 1.1.3.3 of the Building Code. 2.4 Applicant – shall mean the owner or authorized agent of an owner of a building or property who applies for a permit or any person or Corporation empowered by statute to cause the construction or demolition of a building or buildings and anyone acting under the authority of such person or Corporation. 2.5 Application – shall mean a form as prescribed in the Regulations, by the Minister or any additional form created and required by the Municipality. 2.6 As Constructed Plans – shall mean as constructed plans as defined in the Act. 2.7 Architect – shall mean a holder of a licence, a certificate of practice, or a temporary licence issued under the Architect’s Act as defined in the Building Code. 2.8 Authorized Agent – shall mean a person authorized to act on behalf of the owner of a property or building. 2.9 Building – shall mean a building as defined in Section 1(1) of the Act or a farm building as defined in the National Farm Building Code of Canada. 2.10 Building Code – shall mean the Regulations made under Section 34 of the Act. 2.11 Building Inspector - shall mean the Chief Building Official, Deputy Chief Building Official, and inspector, appointed by by-law by the Town of Tillsonburg for the purposes of enforcement of the Act. 2.12 Change of Use Permit – shall mean a permit issued by the Chief Building Official under Section 10 of the Act for the change of use of a building or part thereof. 2.13 Chief Building Official – shall mean the Chief Building Official or Chief Official as appointed by the Corporation of The Town of Tillsonburg for the purposes of enforcement of the Act. 2.14 Conditional Permit – shall mean a permit issued by the Chief Building Official under Section 8.3 of the Act. 408 PAGE 3 2.15 Construct– shall mean construct as defined in subsection 1(1) of the Act. 2.16 Corporation-shall mean The Corporation of The Town of Tillsonburg 2.17 Demolish – shall mean demolish as defined in subsection 1(1) of the Act. 2.18 Director – shall mean the person appointed as director under Section 2 of the Act. 2.19 Form means the applicable provincial or municipal prescribed document; 2.20 Minister – shall mean the Minister of Municipal Affairs and Housing. 2.21 Municipality – shall mean The Town of Tillsonburg 2.22 Occupancy Certificate – shall mean permission to occupy or conditionally occupy. 2.23 Partial Permit – shall mean a partial permit issued by the municipality prior to the issuance of a permit for construction of part of a building. 2.24 Permit – shall mean permission or authorization in writing by the Chief Building Official to perform work, to change the use of a building or part thereof, or to occupy a building or part thereof, as regulated by the Act and Building Code. 2.25 Permit Holder – shall mean the owner to whom a permit has been issued or where a permit has been transferred, the new owner to whom the permit has been transferred. 2.26 Plumbing – shall mean plumbing as defined in the Act. 2.27 Principal Authority – shall mean principal authority as defined in the Act. 2.28 Professional Engineer – shall mean a person who holds a licence or a temporary licence under the Professional Engineer’s Act as defined in the Building Code. 409 PAGE 4 2.29 Registered Code Agency - means a person that has the qualifications and meets the requirements described in subsection 15.11(4) of the Act; 2.30 Regulations – shall mean the Regulations passed pursuant to the Act. 2.31 Sewage System – shall mean a sewage system as defined in Section 1(1) of the Act. 2.32 Statutory Holiday – shall mean those statutory holidays as defined in the Interpretation Act. 2.33 Swimming Pool – means any body of water located outdoors on a privately owned Lot, whether above or below finished grade, and whether suitable or not for swimming, diving or both, provided that such body of water: i) is contained at least in part by artificial means; ii) has one or more points with a depth that may exceed 610 mm (24 inches); and iii) has a potential liquid surface area exceeding 2.0 metres² (21.5 feet²) iv) not included in this definition is a hydro massage pool as defined in the Pool Enclosure By-law equipped with a lockable lid or cover. 2.34 Value of Construction - means the total value of construction for a project and includes but not limited to: i) Cost of materials installed and erected. ii) Cost of labor and equipment. iii) Contractor’s overhead and profit chargeable to the project. iv) Cost of design, consultant fees/work, etc. v) Interest and taxes paid during construction. 2.35 Work – shall mean construction or demolition of a building or part thereof, as the case may be and includes a change of use as regulated by the Building Code. 2.36 Working Day – shall mean Monday to Friday inclusive but shall exclude statutory holidays. 2.37 Word – any word or term not defined in this by-law, that is defined in the Act or Building Code shall have the meaning ascribed to it in the Act or the Building Code. 410 PAGE 5 3. CLASSES OF PERMITS 3.1 The classes of permits established within this by-law are set out in Schedule ‘A’ forming part of this by-law. 4. GENERAL PROVISIONS FOR PERMITS 4.1 A permit is required for all construction, demolition and change of use as regulated under the Building Code Act. 4.2 A permit is required for all swimming pools as defined in this by- law. 4.3 In order to obtain a permit, the owner or authorized agent shall file an application, in writing. 4.4 Every application for a permit shall be submitted to the Chief Building Official and shall contain the information as outlined in Section 5 forming part of this by-law. 4.5 After the issuance of a permit, and prior to any changes in construction, application shall be made in writing to the Chief Building Official for any revision of the permit. 4.6 A permit may be transferred if the new landowner completes a permit application form in accordance with the requirements of this by-law. 4.7 With regard to Section 4.5 of this by-law, the new owner shall, upon a transfer of a permit, be the permit holder for the purpose of the Act and the Building Code. 4.8 All classes of permits are subject to the Town’s Design Criteria By- Law. 5. APPLICATIONS 5.1 Every application for a permit shall be made in the form prescribed by the Minister, as amended. 5.2 Every application shall be submitted with sufficient information as required by the Chief Building Official to enable the Chief Building Official to determine whether or not the proposed construction, demolition, change of use or transfer of permit will conform to the Act, the Building Code and any other applicable law. 411 PAGE 6 5.3 Without limiting the generality of the foregoing, and except as otherwise permitted by the Chief Building Official, every application shall include information as contained in Schedule ‘C’ forming part of this by-law. 6. PARTIAL PERMITS 6.1 When, in order to expedite work, approval of a portion of the building or project is desired prior to the issuance of a permit for the complete building or project, an application shall be made in the prescribed form and all applicable fees shall be paid for the complete project. 6.2 In addition to Section 6.1, complete plans and specifications covering the portion of the work for which immediate approval is desired shall be filed with the Chief Building Official. 6.3 Where a partial permit is requested, the application shall be deemed to be incomplete. 6.4 A partial permit shall not be construed to authorize construction beyond the plans for which approval was given nor shall it be construed to mean that approval will necessarily be granted for the entire building or project. 6.5 No work beyond that which was granted for the partial permit may be carried out without permission and full permit issuance by the Chief Building Official. 7. CONDITIONAL PERMIT 7.1 Where an application is made for a conditional permit under subsection 8(3) of the Act, the application shall contain all the requirements as outlined in Schedule ‘D’ forming part of this by-law. 7.2 An application for a conditional permit shall be made on the form prescribed by the Minister. 8. CHANGE OF USE PERMITS 8.1 Where an application is made for a change of use permit issued under subsection 10(1) of the Act, the application shall contain all information as required under Schedule ‘E’ forming part of this by- law. 412 PAGE 7 8.2 An application for a change of use permit shall be made on a form as prescribed by the Municipality. 9. BUILDING PERMITS 9.1 Where application is made for a building permit under subsection 8(1) of the Act, the application shall: 9.1.1 be made on the form as prescribed by the Minister; 9.1.2 Include complete plans and specifications, documents and other information as required by Part 1 of Division C of the Building Code and as described in this by-law for the work to be covered by the permit. 10. DEMOLITION PERMITS 10.1 Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall be made on the form as prescribed by the Minister. 10.2 All applications for demolition permits shall contain the information required in Schedule ‘F’ forming part of this by-law. 11. TEMPORARY PERMITS 11.1 A restricted permit for a temporary building may be issued by the Chief Building Official authorizing, for a limited time only, the erection or existence of a building or part thereof by submitting a deposit as prescribed in Schedule ‘A’ forming part of this by-law. 11.2 A permit for a temporary building may be extended provided permission in writing is granted by the Chief Building Official. 11.3 An application for a temporary permit will be accompanied by whatever documentation deemed appropriate by the Chief Building Official. 12. WATER AND SEWER CONNECTION PERMITS 12.1 Shall be made on the prescribed form. 12.2 Shall contain such information as the Chief Building Official requires. 413 PAGE 8 13 SWIMMING POOL PERMITS 13.1 Shall be made on the prescribed form. 13.2 In accordance with The Town of Tillsonburg Pool Enclosure By- Law. 13.3 Be accompanied by a building / pool location sketch prepared based on a survey unless otherwise required by the Chief Building Official. 13.4 Grading plans are required in accordance with The Town of Tillsonburg Design Criteria By-law. 14. PLANS AND SPECIFICATIONS 14.1 Each application shall, unless otherwise specified by the Chief Building Official, be contain information as listed in Schedule ‘G’ forming part of this by-law. 14.2 Plans and specifications furnished according to this by-law or otherwise required by the Act become the property of the Corporation and will be disposed of or retained in accordance with relevant legislation. 14.3 On the completion of the construction of a building, the Chief Building Official may require a set of as constructed plans, including a plan of survey showing the location of a building. 15. ARCHITECTURAL DRAWINGS 15.1 Where architectural are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘H’ forming part of this by-law. 16. MECHANICAL AND ELECTRICAL DRAWINGS 16.1 Where mechanical and/or electrical drawings are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘I’ forming part of this by-law. 414 PAGE 9 17. STRUCTURAL DRAWINGS 17.1 Where structural drawings are required under the Act or the Regulations made thereunder, said drawings shall contain the information required under Schedule ‘J’ forming part of this by-law. 18. SOIL REPORTS 18.1 Where the Chief Building Official requires a soil report, one copy of such report shall be submitted. 18.2 Slope Stability Reports – where required. 19. FEES 19.1 Fees for a required permit shall be in accordance with Schedule ‘A’ forming part of this by-law. 19.2 Where the fees are based on the estimated total value of construction the proposed work, such cost or estimated value shall mean the total cost of all work regulated by the permit including the cost of all material, labour, equipment, overhead and professional and related services. 19.3 The Chief Building Official shall place an estimated value on the cost of work and whether or not the permit applicant or holder disagrees with this estimated value, the prescribed fee shall be paid before the issuance of a permit. 19.4 Upon completion of the work, if the actual total value of construction of the work was less than the estimated value placed by the Chief Building Official, an audited statement shall be submitted detailing the cost of all component parts of the work, if a refund is being sought by the applicant. 19.5 If the statement referred to in Section 19.4 contains the cost of all components and parts of the work upon which the estimated value was required to be based, the Chief Building Official shall value the work in accordance with the audited statement and issue the appropriate refund, if any. 19.6 At the discretion of the Chief Building Official, a fee may be charged for inspections where, in the opinion of the Chief Building Official, the owner or his authorized agent has been negligent in preparing the work for a notified required inspection and an additional site visit and inspection is required of the inspector and such fee shall 415 PAGE 10 be prescribed in Schedule ‘A’ forming part of this by-law. 19.7 Additional fee charged as a result of negligence noted in 19.6 shall be paid prior to scheduling the next required inspection or deducted from the security deposit under Section 19.14. 19.8 With respect to work commenced prior to permit issuance or permit application, the permit fee prescribed shall be increased at the rate as prescribed in Schedule ‘A’ forming part of this by-law. In no case shall the additional fees exceed $10,000.00. 19.9 Non-payment of fees assessed under Section 19.6 and 19.8 of this by-law shall cause the occupancy certificate to be withheld. 19.10 In the case of withdrawal of an application, or the abandonment of all or a portion of the work, or refusal of a permit, or the non- commencement of any project, the Chief Building Official shall determine the amount of paid permit fees that may be refunded to the applicant, if any, in accordance with Schedule ‘B’ forming part of this by-law. 19.11 In regard to Section 4.6 of this by-law, a fee shall be payable on an application for a transfer of permit as provided in Schedule ‘A’ forming part of this by-law. 19.12 In addition to every other remedy available at law, fees that are due and unpaid may be added to the tax roll of the property of the Owner, and may be collected in like manner as municipal taxes. 19.13 All fees as set out in Schedule ‘A’ shall be adjusted by the Consumer Price Index and approved by the Town’s Rates and Fees By-Law annually and shall be; (a) Rounded to the nearest cent where the fee is based on a rate per $1,000.00 in value of construction. (b) Rounded to the nearest dollar for all other fees. 19.14 A refundable security deposit will be paid to the Town to assure total completion of work required under the permit taken. The amount will be based on one (1) percent of the permit value to a maximum of one thousand dollars. The deposit will be held without interest until final inspection and the permit is closed. The deposit will be returned in full, less the required inspection fees if applicable. If an extension is not requested in writing and granted then the deposit will be forfeited at the end of a one year period 416 PAGE 11 after issuing the permit. The security deposit applies to all classes of permits except the following: (a) Residential decks and sheds. (b) Demolitions. (c) Water and Sewer Connections. (d) Project with a value of construction less than $10,000.00. (c) Approved owner/contractor/permit holder by the Chief Building Official based on performance as per 19.14.1. 19.15 An approved owner/contractor/permit holder as per 9.14(c) will qualify if the owner/contractor/permit holder: (a) has not forfeited a deposit as a result of outstanding deficiencies. (b) does not have open building permits for longer than 12 months after permit issuance without an extension. (b) does not have open building permits for longer than 12 months after occupancy. (c) has not permitted occupancy of a building prior to the issuance of an occupancy certificate. (c) does not have any outstanding orders or by-law infractions. 19.16 The fee in 19.14 shall be forfeited in full if the building the permit that the building was applied for has been occupied prior to issuance of an occupancy certificate. 20. NOTICE REQUIREMENTS FOR INSPECTIONS 20.1 The owner or an authorized agent shall notify the Chief Building Official at least two working days prior to each stage of construction for which notice in advance is required under the Building Code and Schedule “K” of this By-Law. 21. REVOCATION OF PERMITS 21.1 Prior to revoking a permit under subsection 8(10) of the Act, the Chief Building Official may serve a notice by personal service or registered mail at the last known address to the permit holder, and, following a thirty (30) day period from the date of service, the Chief Building Official may revoke the permit if grounds to revoke still exist without any further notice. 21.2 A permit holder may, within thirty (30) days from the date of service of a notice under Section 20.1 of this by-law, request in writing that the Chief Building Official defer the revocation by stating the reasons why the permit should not be revoked. 417 PAGE 12 21.3 The Chief Building Official having regard to any changes to the Act, the Building Code or other applicable law, may allow the deferral in writing. 21.4 A request for deferral shall be accompanied by the non-refundable fee therefore set out in Schedule ‘A’ forming part of this by-law. 22. CODE OF CONDUCT 22.1 The Code of Conduct and associated policies, as required under Section 7.1 of the Act, are set out in the Schedule “L” of this by-law. 23. DELEGATED AUTHORITY 23.1. The Council of the Corporation hereby delegates to the Chief Building Official the power to enter into agreements prescribed by the Corporation and described in clause 8.(3)(c) of the Act relating to the issuance of a Conditional Permit. 23.2. Where the Corporation enters into an agreement with a Registered Code Agency, the Chief Building Official is authorized to enter into a service agreement with a Registered Code Agency to perform one or more of the functions prescribed in Section 15.15 of the Act in respect of the construction or demolition of a building or class of buildings. 24 FENCES AT CONSTRUCTION AND DEMOLITION SITES 24.1. Where, in the opinion of the Chief Building Official or inspector, a construction or demolition site presents a hazard to the public, the Chief Building Official or inspector may require the owner to erect such fences as the Chief Building Official or inspector deems appropriate to the circumstances to prevent unauthorized entry to the site. 24.2. In considering the hazard presented by the construction or demolition site to be fenced, the Chief Building Official or inspector shall have regard for: (a) The proximity of the building site to other buildings that are occupied; (b) The proximity of the construction or demolition site too lands accessible to the public; (c) The hazards presented by the construction or demolition activities and materials; (d) The effectiveness of site fences; and 418 PAGE 13 (e) The duration of the hazard. 24.3. Every fence required under this By-law shall: (a) create a continuous barrier to sufficiently deter unauthorized entry to the construction or demolition site to the satisfaction of the Chief Building Official or inspector (b) be erected and maintained in a nominally vertical plane and maintained in good repair; and (c) be a minimum of 1.2 m in height and shall not exceed the maximum height as set out in the Corporation’s Fence By- Law. 25 ENFORCEMENT 25.1 This by-law shall be enforced by a Building Inspector as defined in the by-law. 26 ORDERS BY A BUILDING INSPECTOR 26.1 Orders may be issued under the authority of the Act and this By- Law by a Building Inspector in order to ensure compliance with the Act, Building Code or this By-Law 26.2 No person shall remove an order posted by a Building Inspector. 26.3 No person shall fail to comply with a term of an order. 26.4 No person shall perform or permit any actions in the construction or demolition of a building in which a stop work order has been issued. 27 PENALTY 27.1 Subject to subsection 25.2, any Person who contravenes a provision of this By-law, and an officer or director of a corporation in the event of a contravention by a corporation, is guilty of an offence and upon conviction is liable to a fine or penalty as follows: (a) for a first offence, a minimum of $200.00 and a maximum of $5,000.00; (b) for a second offence, a maximum of $15,000.00; and (c) for a third or subsequent offence, a maximum of $30,000.00. 27.2 Any Person who contravenes any order made under this By-law, or an officer or director of a corporation in the event of a contravention by the corporation, is guilty of a continuing offence and upon 419 PAGE 14 conviction is liable to a daily fine or penalty of a maximum of $2,500.00 for each day or part of a day that the offence continues, and despite subsection 25.1 the total of all the daily fines imposed for an offence is not limited by the maximums listed in subsection 27.3 If this by-law is contravened and a conviction entered, in addition to any other remedy and to any penalty imposed by the by-law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order, (a) prohibiting the continuation or repetition of the offence by the Person convicted; and (b) requiring the Person convicted to correct the contravention in the manner and within the period that the court considers appropriate. 27.4 Pursuant to section 441 of the Municipal Act, if any part of a fine for a contravention of this by-law remains unpaid after the fine becomes due and payable under section 66 of the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, including any extension of time for payment ordered under that section, the Town may give the Person against whom the fine was imposed a written notice specifying the amount of the fine payable and the final date on which it is payable, which shall be not less than twenty one (21) days after the date of the notice. 27.5 If the fine remains unpaid after the final date specified in the notice, the fine shall be deemed to be unpaid taxes for the purposes of section 351 of the Municipal Act. 27.6 In accordance with sections 441.1 of the Municipal Act, any part of a fine or cost owing pursuant to this by-law or a related provincial offence may be added to the tax roll for any property in the Town of Tillsonburg for which all of the Owners are responsible for paying the fine or cost, and collect such fine or cost in the same manner as municipal taxes. 28. SEVERABILITY 28.1 In the event any section or sections of this By-law or parts of it are found by a Court to be illegal or exceed the power of the Council to enact, such section, or sections, or parts thereof shall be deemed to be severable and all other sections, or parts of this By-law shall be deemed to be separate and independent and shall continue in full force. 420 PAGE 15 29. REPEAL 29.1 All existing Town of Tillsonburg Building By-law and any amendments thereto are hereby repealed in their entirety. 30. EFFECTIVE DATE 30.1 This by-law shall become effective upon the passing thereof. READ A FIRST AND SECOND TIME THIS 13th DAY of February, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY of February, 2017. ___________________________________ MAYOR – Stephen Molnar ___________________________________ TOWN CLERK – Donna Wilson SCHEDULE ‘A’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CLASSES OF PERMITS AND PERMIT FEES 421 PAGE 16 CLASS OF PERMIT RATE Residential – New Low Density - Single Detached & Townhouses Minimum permit fee $2,250.00 or $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction - whichever is greater - plumbing permit fees included Residential – Mobile Homes, Low Density, Medium Density, High Density, Additions, Alterations, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI – New $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Major Alterations/Renovations/Additions (> $75,000) $1,000.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included ICI Minor Alteration/Renovations/Additions ($75,000 or less) $250.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. - plumbing permit fees included Decks, Sheds, Accessory Buildings, Swimming Pools, etc. $125.00 Flat Rate + $11.00 per each additional $1000.00 in value of construction. Part 9 Residential Demolition $125.00 Demolition – all others $500.00 Water Connection, Sewer Connection or Repair $75.00 Change of Use Permit (no construction) $250.00 Conditional Permit Agreement 500.00 Temporary Building Deposit $2,000.00 Alternative Solution Review $500.00 + cost of peer review Occupant Load Inspection Analysis & Report $75.00/hr AGCO Agency Approval $75.00 Re-inspection $75.00 Issue Order $100.00 Transfer Permit $100.00 Construction w/o Permit Double the initial permit rate 422 PAGE 17 SCHEDULE ‘B’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 REFUND OF PERMIT FEES 1. The fees that may be refunded shall be a percentage of the fees payable under this by-law as follows: (a) Building Permits and Demolition Permits (i) 80 percent if administrative functions only have been performed; (ii) 70 percent if administrative and zoning functions only have been performed; (iii) 45 percent if administrative, zoning and plan examination functions only have been performed; (iv) 35 percent if the permit has been issued and no field inspections have been performed subsequent to permit issuance; (v) 10 percent shall additionally be deducted for each field inspection that has been performed after the permit has been issued. 2. Temporary Building Deposits will be refunded upon removal of the temporary building or at the discretion of the Chief Building Official. 3. Notwithstanding Section 1 above, no refund shall be made of a fee in the amount of less than $200.00. 423 PAGE 18 SCHEDULE ‘C’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 APPLICATION REQUIREMENTS 1. Identify and describe in detail, what is acceptable to the Chief Building Official, the work and proposed occupancy to be covered by the permit for which application is made. 2. The application shall include a description of the land on which the work is to be done in a manner that will readily identify and locate the building lot. 3. The application shall be accompanied by plans and specifications in accordance with Section 12 and Schedule ‘G’ of this by-law, unless otherwise approved by the Chief Building Official, and show the proposed the occupancy of all parts of the building. 4. The application shall state the total estimate value of construction and be accompanied by the prescribed fee. 5. The application shall include the names, addresses, telephone numbers, email adresses of the owner, authorized agent, architect, professional engineer or designer and constructor. 6. The application shall be accompanied, where applicable, by a written acknowledgment of the owner that an architect or professional engineer has been retained to carry out the field review of the construction 7. The application shall be signed by the owner or authorized agent who shall certify the truth of the contents of the application. 8. The application shall include a civic addressing property number assigned by the municipality for emergency response. 9. An application for a permit that is incomplete or inactive six months after it is initially made shall be deemed by the Chief Building Official to have been abandoned. 10. Where an application has been deemed to be abandoned, a new application must be filed for the proposed work. 424 PAGE 19 SCHEDULE ‘D’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CONDITIONAL PERMITS 1. All conditional permit applications shall include complete plans and specifications, documents and other information as required by the Building Code and as described in this by-law for the work covered by the permit; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with any applicable law; 3. Include a completed Conditional Permit application form as prescribed by the Chief Building Official; 4. State in writing to the Chief Building Official the reasons why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted; 5. State the necessary approvals which must be obtained in respect of the proposed building and the date or time by which such approvals will be obtained; 6. Be accompanied by a Conditional Permit Agreement form, authorized by the Act, which must be signed by the owner or an authorized agent who has the authority to bind the owner; 7. In the event that the conditions have not been satisfied beyond the date that is prescribed in a Conditional Permit Agreement, the agreement shall be considered as expired, all work shall stop and a request for an extension shall be made by the permit holder; 8. Be accompanied by a security deposit under the terms of the Conditional Permit Agreement; and 9. In addition to fees prescribed for the Construction Permit application, be accompanied by all Permit fees that are set out in Schedule ‘A’. 10. Consideration of an application for Conditional Permit is at the sole discretion of the Chief Building Official and, if considered, shall not be construed to authorize construction beyond the scope for which conditional approval is given or that a Construction Permit will necessarily be issued. 425 PAGE 20 SCHEDULE ‘E’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CHANGE OF USE PERMITS 1. Include a completed permit application form as prescribed by the Chief Building Official; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with the Building Code and any applicable law; 3. Describe the building in which the occupancy is to be changed by a description that will readily identify and locate the building; 4. Identify and describe in detail the current and proposed occupancies of the building or part of a building for which the application is made; 5. Include plans and specifications which show the current and proposed occupancy of all parts of the building and which contain sufficient information to establish compliance with the requirements of the Building Code, including, but not limited to, floor plans, details of wall, ceiling and roof assemblies identifying required fire resistance ratings and load bearing capacities and details of the existing on-site sewage system, if any; 6. Be accompanied by a report from a qualified person as prescribed by the Building Code confirming that the change of use will not result in an increase in hazard; 7. Be accompanied by all fees that are set out in Schedule ‘A’; and 8. State the name, address, telephone number, fax number and email address of the owner. 426 PAGE 21 SCHEDULE ‘F’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 DEMOLITION PERMITS 1. Include a completed permit application form as prescribed by the Building Code; 2. Be accompanied by the plans and specifications prescribed by this By-law and any associated information or approvals required to demonstrate compliance with any applicable law; 3. Be accompanied by all fees that are set out in Schedule ‘A’ ; 4. State the names, addresses, telephone numbers, fax numbers and email addresses of the owner and of the Architect, professional engineer, designer, contractor or constructor, where applicable; 5. Be accompanied by a completed Commitment to General Reviews form as prescribed by the Chief Building Official when the Building Code requires a professional engineer to undertake the general review of the demolition; and 6. Be accompanied by proof satisfactory to the Chief Building Official that arrangements have been made with the proper authorities, where applicable, for the disconnection and capping of all water, sewer, gas, electric, telephone or other utilities and services on a form prescribed by the Chief Building Official. 427 PAGE 22 SCHEDULE ‘G’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 PLANS AND SPECIFICATIONS 1. All applications shall be accompanied by two complete set of the plans and specifications as described in this by-law and Schedule ‘C’ forming part of this by-law. 2. Applications and plans required in 1. may be required in a digital format as prescribed by the Chief Building Official. 2. Plans shall be drawn to scale (min. 1:75 or 3/16” = 1’) on paper or electronic media approved by the Corporation or other durable material and shall be legible. 3. Site plans shall be referenced to an up-to-date survey, indicating the legal description (lot, block, plan, concession) and, when required to demonstrate compliance with the Act, the Building Code or other applicable law, a copy of the survey shall be submitted to the Chief Building Official. 4. Further to the aforementioned, all site plans shall show: 4.1 lot size and the dimensions of the property lines and setbacks to any existing or proposed buildings; 4.2 indicate all lot boundaries and survey stakes; 4.3 show the proposed location, use, height (number of storeys) and dimensions of any building existing and/or proposed and its relationship to adjoining buildings; 4.4 indicate existing contours of the land and proposed new contours, if any changes in site are contemplated; 4.5 indicate proposed final lot grading plan, showing the geodetic elevation (where available) of final grade at lot corners and adjacent to the building; 4.6 indicate existing rights-of-way, easements and municipal services if applicable; 4.7 the individual site plan must agree fully with the subdivider’s lot grading plan approved by the Corporation; 4.8 Show all information relative to landscaping, drainage, retaining walls and any other such physical additions necessary to the site plan. 4.9 In lieu of separate specifications, the Chief Building Official may allow the essential information to be shown on the plans. 428 PAGE 23 SCHEDULE ‘H’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 ARCHITECTURAL DRAWINGS 1. Two copies of architectural drawings shall be provided to the Chief Building Official. 2. The architectural drawings shall contain the following: 2.1 The major components of fire protection schematically or in writing; 2.2 The division of the building by firewalls; 2.3 The building area in square feet or square metres; 2.4 The degree of fire separation of storeys, shafts and special rooms or areas including the location and rating of closures in fire separations; 2.5 The source of information for fire-resistance rating of elements of construction (to be indicated on large-scale sections); 2.6 The location of all exits; 2.7 Location of all fire suppression systems; and 2.8 Any other information that the Chief Building Official deems necessary. 429 PAGE 24 SCHEDULE ‘I’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 MECHANICAL AND ELECTRICAL DRAWINGS 1. Two copies of mechanical and/or electrical drawings shall be provided to the Chief Building Official. 2. The electrical and/or mechanical drawings shall: 2.1 show the provisions for the plumbing and heating systems as may be noted and shown on the architectural drawings; 2.2 be a separate set of drawings for either electrical and mechanical or both; 2.3 contain all details necessary for checking the installations; 2.4 include: (i) name, type and location of building; (ii) name of owner; (iii) name of architect; (iv) name of engineer or designer; (v) north point on plans; (vi) dimensions and height of all rooms; (vii) intended use of all rooms; (viii) details or description of wall, roof, ceiling and floor construction, including insulation; (ix) detail or description of windows and outside doors, including size, weather-stripping, storm sash, sills and storm doors; (x) size and continuity of all pipes, ducts, shafts, flues and fire dampers; (xi) location, size, capacity and type of all principal units of equipment; 430 PAGE 25 SCHEDULE ‘I’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CONTINUED MECHANICAL AND ELECTRICAL DRAWINGS (xii) size, shape and height of chimney or gas vent; (xiii) size and location of combustion air and ventilation openings; (xiv) location and grade of required fire separations; (xv) the location of the fire protection equipment such as manual pull stations, exit lights, detectors, alarm bells, control panels, sprinklers, fire hose cabinets, fire dampers and annunciators for each area where required; and (xvi) any other information the Chief Building Official deems necessary. 431 PAGE 26 SCHEDULE ‘J’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 STRUCTURAL DRAWINGS 1. Two copies of all structural drawings shall be provided to the Chief Building Official. 2. The structural drawings shall bear the authorized professional seal and signature of the designer. 3. The structural drawings shall contain, in addition to any requirements within the Regulations: 3.1 The name and address of the person responsible for the structural design; 3.2 The date of issue of any codes or standards to which the design conforms; 3.3 The dimensions, location and size of all structural members in sufficient detail to enable the design to be checked; 3.4 Sufficient detail to enable the loads due to materials of construction incorporated in the building to be determined; 3.5 All intended uses and occupancies; 3.6 All effects and loads, other than dead loads, used in the design of the structural members; and 3.7 Any other information that the Chief Building Official deems necessary. 432 PAGE 27 SCHEDULE ‘K’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 REQUIRED INSPECTIONS IN ADDITION TO THE ONTARIO BUILDING CODE The owner or an authorized agent shall notify the Chief Building Official at least two working days prior to each stage of construction listed below in addition to the required inspections as per the Building Code: Solid Fuel Burning Appliances – final NFPA 96 Commercial Cooking Equipment – Balloon Test NFPA 96 Commercial Cooking Equipment – Smoke Test Pool Fencing – before filling pool with water Pool – final Final 433 PAGE 28 SCHEDULE ‘L’ TO THE TOWN OF TILLSONBURG BY-LAW 4077 CODE OF CONDUCT FOR BUILDING OFFICIALS 1.0 Introduction The Code of Conduct applies to the Chief Building Official and Inspectors appointed under the Building Code Act in the exercise of a power or the performance of a duty under the Building Code Act of the Building Code. 2.0 Purpose The purposes of this Code of Conduct are: • To promote appropriate standards of behaviour by building officials in the exercise of their power and performance of their duties. • To prevent practices which may constitute an abuse of power • To prevent actions that may be a conflict of interest , and • To promote appropriate standards of honesty and integrity 3.0 Standards of Conduct and Professionalism In addition to any Policy with respect to any “Code of Ethics and Conduct applying to all municipal staff,” The Town of Tillsonburg Building Officials shall undertake at all times to: 1. Act in the public interest, particularly with regard to the safety of building works and structures; 2. Maintain their knowledge and understanding of the best current building practice, the building laws and regulations relevant to their building certifying functions; 3. Comply with the provisions of the Building Code Act, the Building Code and any other Act or Law that regulates or governs Building Officials or their functions; 4. Avoid situations where there may be, or where there may reasonably appear to be, a conflict between their duties to their clients, their profession, their peers and the public at large and their personal interests; 5. Not act beyond their level of competence or outside their area of expertise; 6. Apply known relevant building laws, regulations and standards strictly and without favour and independent of the influence of interested parties; 7. Perform their inspections and certifying duties impartially and in accordance with the highest professional standards; 434 PAGE 29 8. Not divulge any confidential or sensitive information or material, that they became privy to in the performance of their duties, except in accordance with laws governing freedom of information and protection of privacy; 9. To avoid any conduct that could bring Building Officials or the Town of Tillsonburg into disrepute; 10. Extend professional courtesy to all. 4.0 Guideline for responding to misconduct allegations The Building Code Act provides that the performance of Building Officials will be measured against this Code of Conduct. In response to any allegation of a breach of this code the provisions set out in the Town of Tillsonburg Personnel Policy shall be followed to conclusion. 435 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4081 A BY-LAW to enter into an Airport Hanger Land Lease Agreement with Reid & Michelle McCall. WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into an Airport Hanger Land Lease Agreement with Reid & Michelle McCall. NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. THAT the Lease Agreement attached hereto as Schedule “A” forms part of this by-law; 2. THAT the Mayor and Clerk be hereby authorized to execute the attached Lease Agreement marked as Schedule “A” on behalf of the Corporation of the Town of Tillsonburg. 3. This By-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 13th DAY of February, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY of February, 2017. ___________________________ MAYOR – Stephen Molnar ______________________________ TOWN CLERK – Donna Wilson 436 437 438 439 440 441 442 443 444 445 446 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4083 BEING a By-law to designate lands generally identified as the Town of Tillsonburg as a Community Improvement Project Area. WHEREAS, Sections 28 of the Planning Act, RSO 1990, Chapter P.13, as amended, empowers the Council of a municipality in which an Official Plan is in effect to designate the whole or any part of the municipality covered by the Official Plan as a Community Improvement Project Area; AND WHEREAS the Council of the Corporation of the County of Oxford has adopted an Official Plan which covers all of the land within areas designated Large Urban Centre for community improvement purposes, and which contains provisions relating to community improvement; AND WHEREAS Section 28 of the Planning Act defines a ‘Community Improvement Project Area’ as a municipality or an area within a municipality, the community improvement of which in the opinion of Council is desirable because of age, dilapidation, overcrowding, faulty arrangement, unsuitability of buildings or for any other environmental, social or community economic development reason’; AND WHEREAS the Town of Tillsonburg has all of the authority regarding community improvement contained in Section 28 of the Planning Act. AND WHEREAS the Town of Tillsonburg deems it expedient and in the interest of the Town to designate land hereinafter described as a Community Improvement Project Area; NOW THEREFORE, the Town of Tillsonburg, pursuant to Section 28 of the Planning Act, R.S.O, 1990, enacts as follows: 1. That the lands identified on Schedule 1, attached to and forming part of this By-law, as the ‘Town of Tillsonburg Community Improvement Project Area’ are hereby designated as a Community Improvement Project Area. 2. That this By-law shall become effective on the date of third and final reading. READ a first and second time this 13th day of February, 2017. READ a third time and finally passed this 13th day of February, 2017. Mayor Clerk 447 ESSELTINE DR TILLSON AVENORTH ST E CONCESSION ST W BALDWIN ST CONCESSION ST E VIENNA RDGOSHENSTLISGAR AVE WIL S ONAVESIMCOE ST D E V O NSHI RE A VE GLENDALEDR TILLSONSTBR O CK S T E NORTH ST W OXFORD ST QUARTER TOWN LINEQUARTER TOWN LINEBROADWAYBROADWAYTOWN LINE RD DEREHAMDR CRANBERRY RDCHARLOTTEAVEH IGH W AY 3 HIGHWAY 3 HIGHWAY 3 BELLMILLSI DERDPO T T E R S R D JOHNPOUND RD BRIDGESTE NEWELL RD HARVESTAVE CLEARVIEW DR 500 0 500 1,000 1,500250 Metres ¬Central Area Central Business District Entrepreneurial District Town of Tillsonburg Community Improvement Project Area TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PROJECT AREA SCHEDULE 1 448 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4084 BEING a By-Law to adopt the Town of Tillsonburg Community Improvement Plan. WHEREAS, Sections 28 and 17 of the Planning Act, RSO 1990, Chapter P.13, as amended, provide for the designation of a Community Improvement Project Area and for the adoption of a Community Improvement Plan; AND WHEREAS a Community Improvement Plan attached hereto as Schedule ‘A’ has been prepared for the Community Improvement Project Area; AND WHEREAS the proposed Town of Tillsonburg Community Improvement Plan conforms to the County of Oxford Official Plan; NOW THEREFORE, the Town of Tillsonburg, pursuant to Section 28 of the Planning Act, R.S.O, 1990, enacts as follows: 1. That any previous By-laws enacting a Community Improvement Plan, being By-Law No. 3477, By-Law No. 3654, & By-Law No. 3655 are hereby repealed. 2. That the Town of Tillsonburg Community Improvement Plan, attached hereto as Schedule ‘A’ and forming part of this By-law, is hereby adopted. 3. That this By-law shall become effective on the date of third and final reading. READ a first and second time this 13th day of February, 2017. READ a third time and finally passed this 13th day of February, 2017. Mayor Clerk 449 COMMUNITY IMPROVEMENT PLAN February 2017 450 TABLE OF CONTENTS 1.0 Preamble to the Town of Tillsonburg Community Improvement Plan…………………………………..….………….1 1.1 Introduction……………………………………….………………………………………...…………...………1 1.2 Legislative Authority and Policy Framework…………………………….……………...……...………...…1 1.2.1 Municipal Act…………………………………………………………….…………………………...1 1.2.2 Planning Act…………………………………………………………….…………...............………1 1.2.3 Provincial Policy Statement……………………………………………………..….……………….2 1.2.4 Oxford County Official Plan………...…………………………………….………...…………..…..3 1.2.5 Central Design Study……………………………………………...…….………………………..…6 1.3 Process ………………………………………………………………………..………………………………..5 2.0 Town of Tillsonburg Community Improvement Plan……..……………………………………………………………...6 2.1 Community Improvement Project Area (CIPA)……………………………………...…………………...….6 2.2 Purpose……………………………………………………………………………………….…………...…….6 2.3 Goals and Objectives………………………………………………………………………...…………...……6 2.4 Monitoring and Changes to the CIP………………………………………………….……………………….7 2.5 Implementation………………………………………………………………………………………...………..7 3.0 Financial Incentive Programs………………………………………………………………………………………………7 3.1 Tax Increment Equivalent Grant Back Program……………………………………..……………………...9 3.2 Façade Improvement Grant…………………………………………………………..……………………….9 3.3 Alleyway Façade Improvement Grant……………………………………………….…………………..…...9 3.4 Accessibility Renovation Grant.………………………………………………………………………..……..9 3.5 Building Permit Fee Grant Program ………………………………………………………………………..10 3.6 Architectural Design Grant Program………………….………………………………..………….….....….10 3.7 Legal and Registration Costs…………………………………………………….……..………….…....…..10 3.8 Brownfield Redevelopment Incentive Program…………………………….…………………………..….10 3.9 County Tax Grant Back Incentive Program……………………………………………………………..….10 APPENDICES Appendix I. Town of Tillsonburg Community Improvement Project Area Appendix II. Summary of the Recommended Community Improvement Initiatives Appendix III. Recommended Incremental Tax Rebate Guidelines – Decision Making Matrix 451 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 1 1.0 PREAMBLE TO THE TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 1.1 INTRODUCTION Community improvement planning is commonly used as a tool to provide assistance to municipalities to address challenges related to growth management, accessibility and development. It provides a means of planning and financing development activities that effectively assist in the redevelopment of lands, buildings and infrastructure through the implementation of various financial incentives. The intent of a Community Improvement Plan (CIP) is to outline, in one document, the possible range of improvement options which may be undertaken to promote and encourage renewal, redevelopment and rehabilitation within the key areas of the Town requiring investment. The Plan is also intended to provide general design direction to complement and assist with the implementation of the financial incentive programs enabled by this CIP. The Plan is intended to provide a list of suggested incentive programs that Council might draw upon in its decision making to direct funding towards programs deemed as a priority to assist with downtown improvement and attracting investment for significant development projects. As such, the Town is not obligated to implement all of the incentives outlined in this Plan, and may discontinue or reduce funding for the incentives at any time. Further, Town Council reserves the right to determine, at its sole discretion, the implementation schedule of the proposed financial incentives contained in the Plan. 1.2 LEGISLATIVE AUTHORITY AND POLICY FRAMEWORK 1.2.1 Municipal Act Ontario’s Municipal Act, 2001 is the principle statute governing municipal organization and the delivery of services in Ontario. The Act came into effect on January 1, 2003, replacing the 1990 Municipal Act. Effective January 1, 2007, the Municipal Statute Law Amendment Act introduced significant amendments to the Municipal Act, providing municipalities with greater flexibility to meet community expectations and fulfilling responsibilities. Section 106 of the Municipal Act prohibits municipalities from directly or indirectly assisting any manufacturing business or other industrial or commercial enterprise through the granting of financial incentives, a practice that is commonly referred to as ‘bonusing’. Notwithstanding Section 106, the Act does provide an exception which allows a municipality to offer certain incentives where the said municipality has approved a Community Improvement Plan in accordance with Section 28 of the Planning Act. 1.2.2 Planning Act The Planning Act empowers the Council of a lower-tier or local municipality to designate Community Improvement Project Areas (CIPAs) and develop CIPs in accordance with the Act. Where a municipality has an approved CIP in place, the Act directs that the municipality may:  Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise dispose of lands;  Construct, repair, rehabilitate or improve buildings on lands acquired or held by the municipality; 452 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 2  Make grants or loans to registered owners, assessed owners and tenants of lands or buildings to pay for the whole or part of any cost of rehabilitating such lands or buildings; and  Enter into agreements with any government authority for conducting studies and for the preparation, implementation and financing of plans and programs. 1.2.3 Provincial Policy Statement The Provincial Policy Statement – 2014 (PPS) came into effect on April 30, 2014 and provides policy direction on matters of provincial interest related to land use planning and development. The PPS establishes the policy foundation for regulating the development and use of land and supports the provincial goal of enhancing the quality of life for the citizens of Ontario. The PPS is issued under Section 3 of the Planning Act, which requires that all decisions affecting land use planning matters “shall be consistent with” policy statements issued under the Act. The PPS provides high-level policy direction pertinent to community improvement areas, including intensification, redevelopment, mixed land use and heritage preservation. In this regard the PPS generally promotes:  Land use patterns in settlement areas based on densities and a mix of land uses that use land and resources efficiently, promote energy efficiency and provide a range of uses and opportunities for intensification and redevelopment (Section 1.1.3.2);  Opportunities for intensification and redevelopment where this can be accommodated taking into account existing building stock or areas, including brownfield sites (Section 1.1.3.3);  Development standards which facilitate intensification, redevelopment and compact form (Section 1.1.3.4);  Providing an appropriate range of housing types and densities to meet projected requirements of current and future residents with residential intensification, densities which support active transportation modes including public transit, and redevelopment which facilitates a compact form (Section 1.4.3);  Planning of streets and spaces which meet the needs of pedestrians, foster social interaction and facilitate community connectivity (Section 1.5.1);  A land use pattern, density and mix of uses which minimizes vehicle trips and supports transit and active transportation (Section 1.6.7.4);  Opportunities for economic development, maintaining and enhancing the vitality and viability of the downtown and mainstreets and encouraging a sense of place by conserving features that help define culture (Section 1.7.1);  Energy conservation and efficiency and improved air quality through compact form and a structure of nodes and corridors, focusing employment and other travel-intensive uses on sites which are well served by transit, improving the mixture of employment and housing to shorten commute journeys, design to maximize energy efficiency and conservation (Section 1.8.1); and,  Conservation of significant built heritage resources and significant cultural heritage landscapes (Section 2.6.1). 453 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 3 1.2.4 Oxford County Official Plan Central Area Vision Section 8.1.1 of the Oxford County Official Plan outlines the Municipal Planning Strategy for the Town of Tillsonburg, as articulated in Chapter 8 of the Official Plan. The goals articulated in Section 8.1.1 serve as general guidelines for detailed policy development. The Town aims to maintain and promote the downtown as the hub or heartbeat of the town, rich in commercial diversity and amenities which bolster its role as the focal point of the community. In the future, the Central Area of the Town of Tillsonburg will remain as the most functionally diverse area of the Town and will serve as the primary business, cultural and administrative centre. The commercial core of the Central Area will remain a viable regional retail shopping district capable of meeting the day to day and specialty needs of residents of the Town as well as serving the southern part of Oxford County and portions of Elgin and Norfolk Counties. At the same time the Central Area will increasingly serve as a people place and will have increased day and night activity through the introduction of residential development within and near the Central Area and through better integration of the Central Area with the wider community. New buildings and spaces will reflect a human scale of development which results in a significantly enhanced pedestrian environment. The heritage resources of the Central Area will be protected through heritage conservation and enhanced through new development which respects nearby heritage buildings. To support the Town’s goal of a vibrant central area, the Town supports the creation of new residential units within commercial and institutional buildings within the Central Area through the development of appropriate zoning standards. In addition, the Official Plan directs that where new development, expansion, or redevelopment is undertaken, Site Plan Control shall address issues such as parking, signage, lighting, barrier-free design and vegetation, to the effect of ensuring compatibility with adjacent land uses and achieving an overall high quality of development. Residential Areas Official Plan policies in Section 8.2 facilitate a variety of housing type, tenure, cost and location that meets the changing needs of all types of households by providing for a variety and mix of housing throughout the Town. A strategic aim of the Town is also to promote and facilitate the provision of affordable housing through the co-operative efforts of all levels of government, the private sector and volunteer interest groups through such means as technical assistance, land conveyances, joint ventures, regulatory measures, and incentives. 454 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 4 Cultural Heritage Policies The Official Plan requires that significant built heritage resources and cultural heritage landscapes that are valued by the community, be conserved. Section 8.3.2.2.5 of the Official Plan recognizes the importance of conserving and enhancing the Town’s heritage resources, including buildings, structures, sites and landscape elements having architectural, historical or cultural significance. In this regard the Town: • Shall maintain the heritage resources which are in its ownership and shall ensure that public improvements are sensitive to the heritage character of the resource. In addition Town Council shall require that essential heritage elements are conserved, incorporated or maintained when any new use or development of such feature is proposed; • May designate individual buildings or sites in the Central Area under the Ontario Heritage Act; • May authorize the use of the density bonus provisions or transfer of density provisions of the Planning Act, in accordance with Chapter 10, Implementation Measures, as incentives to the private sector for heritage conservation; • May administer programs of senior levels of government directed towards heritage conservation and may develop complementary municipal programs to maintain and enhance heritage elements in the Central Area. The CIP should support these policies in the Official Plan by recognizing existing cultural heritage resources and promoting the preservation and restoration of potentially significant properties within the Community Improvement Project Area. Transportation Policies According to Section 8.3.2.2.6, a strategic approach for Transportation is to provide for a safe, convenient and aesthetically pleasing integrated transportation system which will promote cycling and walking in the Central Area while continuing to provide adequate facilities to meet vehicular needs. The Town also endeavours to support improvements to the transportation system which will increase the use of bicycles and walking in the Town for commuting to work, shopping and other purposes, consistent with efforts to improve air quality, energy efficiency and non-auto modes of transportation. Community Improvement Policies Section 10.4 of the County Official Plan includes policies intended to direct County and Area Municipal actions regarding upgrading, redeveloping and rehabilitating the physical environment of existing, older residential neighbourhoods, ancillary open space and recreational areas, commercial centres and industrial areas. The policies are intended to guide both private and public community improvement activities within designated community improvement project areas and are premised on a number of goals, including: • The upgrade and improvement of municipal hard services, social and recreational facilities and public utilities; • The preservation and upgrade of older residential neighbourhoods and settlements; • The strengthening of existing central areas; • The improvement of existing industrial areas by encouraging further development and redevelopment; 455 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 5 • Consideration of participation in senior government funding assistance programs; and • Encouraging the coordination of municipal, private and community organizations in promoting community improvement efforts. In addition to a number of general criteria for the designation of community improvement areas, the Official Plan provides additional guidance for identifying residential, commercial and industrial improvement areas based on, among other matters, the structural integrity of building stock, lack of community facilities and, in the case of commercial improvement districts, those areas that are experiencing high vacancy rates, inadequate off-street parking and poor traffic circulation. Contaminated Sites Section 10.4.6 of the Official Plan provides that where a redevelopment proposal demonstrates a change in land use on a site where contaminants may be present, the County and/or Town will require that environmental site assessment and site cleanup be undertaken as required in accordance with Section 3.3.3.2. The County and/or Town may: • Provide grants and/or loans to owners and tenants of properties to assist in clean up and redevelopment of the lands or buildings to conform with the Community Improvement Plan; • Cancel or not increase the municipal portion of the property tax on sites during the rehabilitiation period; and • Cancel or not increase the education portion of the property tax on sites during the rehabilitation period with the approval of the Ministry of Finance. 1.2.5 Central Area Design Study The Central Area Design Study was completed in 2012 by Brook McIllroy, Town staff, and County Planning Staff. It was approved by Council in September 2012. The main objectives of the design study are: • Elevate and promote the cultural heritage and built form of Broadway Street; • Create an urban design vision that highlights the diverse character of Central Area of Tillsonburg, while prioritizing inherently sustainable approaches; • Identify the unique character areas within the Central Area and prepare specific visions and urban design guidelines for each; • Improve connection within the Central Area as well as between the downtown and the surrounding community; • Transform Broadway Street into a weekday, evening, and weekend destination with a mix of uses and activities. Town staff have identified that the successful implementation of the study will be tied to incentives and CIP programs that will encourage property owners and developers to use the recommendations of the Design Study into their projects. To date, through a Façade Improvement Program Grant, the Town and Tillsonburg BIA has partnered with numerous businesses and property owners to improve the façade of buildings at prominent locations in the downtown. 456 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 6 1.3 PROCESS In August 2015, Town Staff together with Planning staff initiated the review of the three existing Community Improvement Plans (Dereham Forge, Van Norman, Tillsonburg Gateway CIPs) and determined it would be advantageous to develop a new comprehensive Town-wide CIP that would identify several financial incentive programs to assist with renewal in the Downtown areas of the Town, vacant industrial sites, and brownfield projects within the Town. The Town CIP has been prepared in accordance with the provisions of Section 28 of the Planning Act. The draft Community Improvement Plan (CIP) was circulated to the prescribed public bodies as required by Section 17 of the Act and a final draft was prepared, reflecting those comments received through the noted circulation, where applicable. 2.0 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN 2.1 COMMUNITY IMPROVEMENT PROJECT AREA (CIPA) The CIP applies to all lands within the Town of Tillsonburg, as identified on Appendix I, respectively. 2.2 PURPOSE The purpose of the Town CIP is to promote development and redevelopment of lands within the Town’s Central Area (areas designated as Central Business District & Entrepreneurial District as depicted on Schedule T-1 of the Oxford County Official Plan), as well as promote brownfield redevelopment opportunities and redevelopment of vacant employment buildings throughout the Town. 2.3 GOALS AND OBJECTIVES The fundamental goal of the CIP is to promote development in the Central Areas and employment lands by encouraging property and business owners to improve the visual quality and function of buildings with a view to enhancing the long-term viability and economic stability of the Town. Generally, the objectives of the CIP are to:  facilitate the ongoing viability, vitality and revitalization of the Central Area of the Town;  encourage long-term investment that improves the economic climate of the Town;  outline a set of key design principles to form a basis for improvement efforts;  improve the physical and visual quality of the existing building inventory;  conserve and strengthen traditional heritage features within designated community improvement areas by encouraging improvement that is ‘sympathetic’ to the history of the area and encouraging reuse;  promote a visually attractive, safe and clean public realm that is accommodating and accessible to all users;  stimulate private investment activity and private property maintenance; and  increase sense of community participation and civic pride. 457 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 7 2.4 MONITORING AND CHANGES TO THE CIP The Town supports actions that may be undertaken to promote revitalization and renewal, either through the use of one initiative or a combination of complementing incentives. However, the Town is not obligated to implement the incentive programs as outlined in this Plan and may choose to discontinue any incentive associated with the CIP at the sole discretion of Town Council. Where Town Council resolves to discontinue a program or incentive, any approved projects underway at the time will generally be honoured until the development is concluded. 2.5 IMPLEMENTATION Council shall prepare and adopt a set of guidelines and procedures to establish specifics on how the various elements of the Plan will be implemented. The guidelines will address such issues as the application and approval procedures, agreement requirements, and how decisions will be made regarding which projects receive approval. At the time Council establishes its annual budget, Council will determine the maximum contribution to be made available to various programs under the CIP for the current year. The Town will conduct periodic reviews of the programs being implemented under the CIP to determine their effectiveness and to determine whether funding levels should be increased or decreased, or whether modifications to the program should be made. Any changes to the financial incentives programs will require pre-consultation with Ministry of Municipal Affairs and Housing (MMAH). 3.0 FINANCIAL INCENTIVE PROGRAMS This section outlines the financial incentive programs that may be implemented by the Town through the CIP. These incentive programs are designed to stimulate and assist new development, redevelopment and rehabilitation of vacant, underutilized or deteriorated properties in the designated areas of the Town and may be funded by way of both grants and loans. Annual limits on expenditures/funds to be made available for the financial incentive programs in this Plan will be determined by Town Council. Detailed program implementation policies will also be established by the Town for the programs identified in this Plan. The following general implementation and eligibility criteria shall apply to all financial incentive programs offered through this plan:  Applications for funding shall generally be submitted prior to the issuance of a building permit. Grants will only be paid out after the applicable improvements have been completed and inspected by the Town and all outstanding work orders have been satisfied; 458 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 8  All taxes and other Municipal financial obligations for a property must be paid in full before any grant or loan is paid to an eligible property owner. The Town reserves the right to request an independent audit of the applicants accounts, at the expense of the applicant;  If a property is under an assessment appeal, the grant or loan application will be held in abeyance until the appeal is resolved;  Any program applicant may be required to provide a business plan and detailed cost estimates for the proposed works as part of the application;  Participating property owners may be required to enter into an agreement with the Town specifying such items as the level of loan or grant available and the terms and conditions associated with the loan or grant, including the circumstances whereby an owner would be obligated to repay the Town for any loans or grants received;  If a building erected or improved with a program grant or loan is demolished prior to the expiry of the grant or loan period, or the property is not maintained in a satisfactory state of repair consistent with Town By-laws, the grant or loan is forfeited and will be recovered by the Town;  To be eligible for any of the funding programs, the proposed work shall conform with the goals of this CIP, all Town policies, standards and procedures including the Town’s Property Standards By-law, Town’s Sign By-law, Town Zoning By-law, site plan guidelines and the Central Area Design Study as appropriate, and will be subject to review and the issuance of all required planning and development approvals and building permits;  The total cost of all grants and loans provided by the Town and County combined may not exceed the total cost of rehabilitation;  All applications for loan assistance under this CIP will be considered on a 'first come, first served' basis and will be restricted to the limit of budgeted funding. Should the number of eligible projects exceed the annual funding available, those eligible projects will be held in queue until and if funding becomes available the following year;  Any applicant may be required to provide detailed quotes and/or cost estimates for services and materials subject to an application;  The Town may, at any time, discontinue or cancel funding of a program.  Unused funds from a particular program may to be transferred to reserve for CIP use in future years at the discretion of Town Council. The following is a brief description of each program that may be offered at the discretion of Town Council within all or part of the Community Improvement Project Area. A summary of the program descriptions appear in Appendix II of this Plan. 459 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 9 3.1 Tax INCREMENT EQUIVALENT GRANT BACK PROGRAM This program is intended to provide a grant to owners of lands and buildings who undertake improvements or redevelopment that result in an increased property assessment. The amount of the grant provided will depend on the amount of the municipal portion of property taxes that has increased as a result of the improvements. The increase in realty tax represents the annual municipal realty tax in each year following improvement or redevelopment of lands and buildings over and above municipal realty tax prior to improvement or redevelopment of the lands in question. All commercial and residential properties located in the Central Area are eligible for this program. Commercial areas outside of the Central Area and industrial properties may also be eligible, where appropriate. The increase in taxes, or tax increment, is calculated by subtracting the municipal portion of property taxes before reassessment from the municipal portion of property taxes after reassessment. The Town may provide any proportion of the increment for any length of time that Council deems appropriate, to a maximum of 10 years. The tax increment does not include any increase/decrease in municipal taxes due to a general tax rate increase/decrease, or projects that result in a tax class change without an increase in assessment due to redevelopment. 3.2 FAÇADE IMPROVEMENT GRANT This program is intended to provide a loan or grant to encourage exterior renovations which are in keeping with the desired aesthetic effect and historical/heritage characteristics of buildings within the designated areas. Eligible improvements may consist of external repairs to façades, including signage, lighting, entrances and display windows. Interior work will not be eligible. All commercial and residential properties in the Central Area shall be eligible and commercial properties outside of the Central Area may be eligible at prominent locations. 3.3 ALLEYWAY FAÇADE IMPROVEMENT GRANT This Program is intended to provide loans to property owners in the Central Area to assist with non-street front façade improvements to be consistent with the Central Area Design Study and to improve the appearance of rear alleys and other visible servicing corridors. All commercial and residential properties in the Central Area shall be eligible. For the purposes of this program, a non-street front facade shall mean a portion of a non-street front building that is visible from an adjacent street or alleyway. All works shall be pre-approved and generally be in keeping with the Central Area Design Study. 3.4 ACCESSIBILITY RENOVATION GRANT This program is intended to provide a grant to improve accessibility to and of existing commercial buildings and properties through the renovation of building entrances, upgrading of doors, installation of power assist door operators, installation of ramps, elevating devices, and accessibility washrooms for the public. This grant is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of commercial spaces in the Town. 460 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 10 3.5 BUILDING PERMIT FEE GRANT PROGRAM This program is intended to provide a grant equivalent to the fees paid for Building Permits. The program is meant to stimulate and encourage development and property improvements. All commercial properties located in the Central Area shall be eligible, as well as all industrial properties throughout the Town. 3.6 ARCHITECTURAL DESIGN GRANT PROGRAM This program is intended to provide a grant to owners of lands and buildings in the Central Area who wish to hire a professional such as an architect (for preparing designs, estimates, etc.), an engineer (for structural analysis) or accredited designer (landscape, interior, lighting or graphics/signage) to develop a project concept for other programs offered under this CIP. Design Grants may be applied for prior to the submission of an application for such applicable program. All design work shall generally be in keeping with the Central Area Design Study to be eligible for funding through this program. All commercial properties in the Central Area shall be eligible. 3.7 LEGAL AND REGISTRATION COSTS In order to provide additional motivation for those landowners assessing the CIP programs, the Town will assume a portion of the legal costs and costs associated with registration of agreements for all of the above listed programs. 3.8 BROWNFIELD REDEVELOPMENT INCENTIVE PROGRAM This program is intended to stimulate private sector investment in the reuse and redevelopment of brownfield sites and partially offset the costs associated with the site assessment and remediation. Incentives offered by the Town could include a grant equivalent to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. A maximum grant would be determined by Town Council per environmental study and per property. 3.9 COUNTY TAX GRANT BACK INCENTIVE PROGRAM The County has also adopted a Community Improvement Plan that applies to those lands within the County of Oxford that are subject to a local municipal downtown, central area, or village core-oriented community improvement plan. All lands within the Central Area of the Town of Tillsonburg, as identified on Appendix I, have been designated by County Council, by by-law, as a Community Improvement Project Area (CIPA) for the purpose of administrating the CCIP. Similar to the tax incentive program offered through the Town CIP, the County CIP provides a tax grant back to owners of commercial, industrial or institutional properties and buildings who undertake improvements or redevelopment that result in an increased property assessment. Where a property is eligible for a tax grant back in accordance with the eligibility criteria as contained in the Town CIP and is located in the Central Area, as defined in the County CIP, the subject property may be eligible to receive a grant back for the increased County portion of taxes that would result in the proposed 461 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Page | 11 redevelopment or improvement. As the County CIP is intended to complement and enhance the incentives offered through the Town CIP, this duplication of financial assistance is acknowledged and will be permitted. 462 ESSELTINE DR TILLSON AVENORTH ST E CONCESSION ST W BALDWIN ST CONCESSION ST E VIENNA RDGOSHENSTLISGAR AVE WIL S ONAVESIMCOE ST D E V O NSHI RE A VE GLENDALEDR TILLSONSTBR O CK S T E NORTH ST W OXFORD ST QUARTER TOWN LINEQUARTER TOWN LINEBROADWAYBROADWAYTOWN LINE RD DEREHAMDR CRANBERRY RDCHARLOTTEAVEH IGH W AY 3 HIGHWAY 3 HIGHWAY 3 BELLMILLSI DERDPO T T E R S R D JOHNPOUND RD BRIDGESTE NEWELL RD HARVESTAVE CLEARVIEW DR 500 0 500 1,000 1,500250 Metres ¬Central Area Central Business District Entrepreneurial District Town of Tillsonburg Community Improvement Project Area TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PROJECT AREA SCHEDULE 1 463 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX II TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN SUMMARY OF COMMUNITY IMPROVEMENT INITIATIVES PROGRAM ELIGIBILITY CRITERIA Facade Improvement Program Interest free loan or grant for exterior renovations of buildings within the Central Area. Eligible improvements may consist of external repairs to facades, including signage, lighting, entrances and display windows. Interior renovations will not be eligible. • 50/50 matching funds • Maximum of $10,000 per façade • Commercial properties in the Central Area are eligible. • Other commercial properties outside of the Central Area may be eligible at prominent locations. These projects will not be eligible for the matching BIA funds. • Project shall conform with the design principles contained within the Town’s Central Area Design Study • Projects that meet energy conservation and efficiency goals shall be given a higher score Alleyway Façade Improvement Program Interest free loan or grant for alleyway building facade improvements and works to comply with the Central Area Design Study, for properties in the Central Area. • 50/50 matching funds • Maximum of $10,000 per project • Commercial properties in the Central Area are eligible. • Projects that meet energy conservation and efficiency goals shall be given a higher score Accessibility Renovation Grant This grant, of up to $3000 in 50/50 matching funds is intended to provide funds to assist owners and tenants of existing commercial buildings, particularly older buildings in the Central Area, with accessibility improvements to improve the accessibility of the Central Area and commercial buildings throughout the Town. Grant can be used for the following types of projects: • Power assist door operators • Renovation of building entrances • Upgrading of doors • Installation of ramps • Installation of elevating devices • Renovations to create accessible washrooms 464 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Tax Increment Equivalent Grant Back Program Grant to rebate increases in Town property taxes resulting from improvements or redevelopment of lands and buildings, for properties in the CIP area. Projects must meet the eligibility criteria of:  an increase in the assessed value of the property;  Supporting Town objectives of increased residential density, retail, business services and industrial diversity, etc., as contained in the Town’s strategic plans;  Conform to the principles of the Town’s Central Area Design Study (where applicable); • Additional criteria of having front of building comprised of 75% glass, brick or stone and preference given to projects that use the heritage yellow brick evidenced throughout the downtown (where applicable). • Projects that meet energy conservation and efficiency goals shall be given a higher score.  Projects that meet water conservation and re-use goals shall also be given a higher score. Commercial Phase-in Schedule  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five with full taxes being payable in year 6.  Projects that improve the overall attractiveness of the streetscape/community and provide attention to detail and a high level of design – 50% rebate of the increased taxes for the first six years, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10 and with full taxes being payable in year 11  Projects that are of strategic interest to the community and provide exemplary attention to detail and a high level of design – 100% rebate of the increased taxes in the first six years, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10 with full taxes being payable in year 11 Industrial Areas  General renovations/rehabilitations – Rebate of 100% of increased taxes in year 1, 80% in year 2, 60% in year 3, 40% in year 4 and 20% in year five with full taxes being payable in year 6.  Projects that improve the overall competitiveness of Tillsonburg’s economic base while provide a high level of design – 50% rebate of the increased taxes for the first six years, 40% of increased taxes in year 7, 30% in year 8, 20% in year 9, 10% in year 10 and with full taxes being payable in year 11  Projects that are of strategic interest to the community and provide a high level of design – 100% rebate of the increased taxes in the first six years, 80% in year 7, 60% in year 8, 40% in year 9 and 20% in year 10 with full taxes being payable in year 11 465 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN PROGRAM ELIGIBILITY CRITERIA Grant in Lieu of Permit Fees Program Grant to rebate the cost of fees for Building Permits for commercial and industrial properties in the CIP area. Commercial Properties outside of the Central Area are not eligible for building permit grants. Industrial - Small • Minimum project value of $150,000 and maximum project value of $500,000 • Grant of 100% of the applicable building permit fees offered as a rebate once the project is completed Industrial – Large (Project value of $500,000 or more) • Grant of 50% of the applicable building permit fees offered as a rebate once the project is completed Commercial (Central Area) Minimum project value of $150,000 Grant of the applicable building permit fee offered as a rebate once the project is complete as follows:  25% Rebate – General renovations/rehabilitations  50% Rebate – Projects that will improve the overall attractiveness of the streetscape and downtown;  75% Rebate – Projects that meet above criteria and provide exemplary attention to detail and a high level of design. Architectural Design Grant Back Program Grant to offset cost of retaining professionals to provide acceptable design(s), in accordance with the Central Area Design Study for eligible properties in the Central Area. • 50/50 matching funds • Maximum of $2,500 per project • Commercial properties in the Central Area are eligible. Brownfield Redevelopment Incentive Program Grant to cover up to 50% of the cost of a Phase II Environmental Site Assessment, designated substances and hazardous materials survey, remedial work plan or risk assessment. • 50/50 matching funds • Maximum of $5,000 per project • Applicant must provide a copy of the ESA to the Town for their records Legal and Registration Costs Grant to reimburse legal costs and costs associated with the registration of agreements associated with the above programs. • This may take the form of Town staff registering applicable agreements on title, or a grant to a maximum of $200 to reimburse legal costs of having a solicitor register the applicable agreements on title. 466 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN APPENDIX III TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN RECOMMENDED INCREMENTAL TAX REBATE GUIDELINES - DECISION MAKING MATRIX DEVELOPMENT TYPE CRITERIA LEVEL OF TAX INCREMENT GRANT Downtown Commercial and Multi-Residential Projects Projects that meet General Downtown Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the Downtown Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 6 • Only Multi-Residential projects with a minimum of 5-units are considered Projects that meet High Level Downtown Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that conform to some of the design and general guidelines contained in the Town’s Central Area Design Study o E.g. Matching height with adjacent buildings, building maintains/ improves consistency with heritage elements from adjacent buildings • Improved accessibility Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 • Only Multi-Residential projects with a minimum of 5-units are considered Projects that meet Strategic Level Downtown Development Objectives: • Projects that conform to many of the design and general guidelines contained in the Town’s Central Area Design Study • Incorporate environmental sustainability features and technology that results in energy conservation and reduced environmental impact • Improved accessibility with no barriers to access Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 • Only Multi-Residential projects with a minimum of 5-units are considered 467 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Commercial Projects Outside of Downtown Projects that meet General Commercial Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate Year 4 - 40% rebate Year 5 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 6 Projects that meet High Level Commercial Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that provide a higher level of architectural design o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 Projects that meet Strategic Level Commercial Development Objectives: • Significantly improves the overall attractiveness of the streetscape/ community • Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements • Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate • Rebate amount is calculated based on incremental assessment growth • Full taxes are payable in year 11 468 TOWN OF TILLSONBURG COMMUNITY IMPROVEMENT PLAN Industrial Projects Projects that meet General Industrial Development Objectives: • General property renovations/ rehabilitations that will improve the attractiveness of the community Year 1 - 100% rebate Year 2 - 80% rebate Year 3 - 60% rebate, Year 4 - 40% rebate Year 5 - 20% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 6 Projects that meet High Level Industrial Development Objectives: • Improves the overall attractiveness of the streetscape/community • Projects that provide a higher level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements Years 1 to 6 - 50% rebate of the incremental tax increase Year 7 - 40% rebate Year 8 - 30% rebate Year 9 - 20% rebate Year 10 - 10% rebate Rebate amount is calculated based on the incremental assessment growth only Full taxes are payable in year 11 Projects that meet Strategic Level Commercial Development Objectives: • Significantly improves the overall attractiveness of the streetscape/community • Provides for a high level of architectural design: o E.g. majority of front of building comprised of glass, brick or stone, inclusion of heritage elements • Incorporates environmental sustainability features and technology that results in energy conservation and reduced environmental impact • Supports growth in key economic sectors for the Town, E.g. Automotive, High Tech Manufacturing, Agri-food/Food Processing, Energy, etc. Years 1 to 6 - 100% rebate of the incremental tax increase Year 7 - 80% rebate Year 8 - 60% rebate Year 9 - 40% rebate Year 10 - 20% rebate Full taxes are payable in year 11 469 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4086 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 13th day of February, 2017. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on February 13, 2017, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 13th DAY of February, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 13th DAY of February, 2017. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 470