170410 Council AGD AmendedTable of Contents
Agenda 4
Minutes of the Council Meeting of March 27, 2017
170327 Council MIN 15
Oxford OPP (Tillsonburg) 2016 Year End Review
Presentation - OPP 26
Urban Backyard Chickens
Delegation Request - Urban Backyard Chickens 51
Canada 150 Sculpture
Marwood Delegation 53
Canada 150 Committee Budget Report
Canada 150 Committee Budget 55
SAC 17-01 Ontario Senior of the Year Award
SAC 17-01 57
SAC_2017 Senior of the Year Award 59
Tillsonburg Senior Centre_2017 Senior of the Year
Award 60
Fire Strategic Master Plan Update
Fire Strat Plan Council Presentation 61
CL 17-09, To Authorize the Voting Method for the 2018
Municipal Election
CL 17-09 Authorize Voting method 77
By-law 4091voting method 2018 election 79
CL 17-08 Internet/telephone Voting Vendor
CL 17-08 Internet & Telephone Voting Vendor 80
DSC 17-13 - RFQ for Animal Control Services
DSC 17-13 - RFQ for Animal Control Services 83
Hillside Kennels Animal Control Agreement 86
By-Law 4096 Animal Control Hill Side 91
DCS 17-11 - Property Standards By-Law Amendment – Heating
DCS 17-11 - Property Standards By-Law Amendment ?
Heating 92
By-Law 4098 amend 3638 Property Standards 94
DCS 17-12 - Discharge of Firearms By-Law
DCS 17-12 - Discharge of Firearms By-Law 95
By-Law 2296 97
Proposed Discharge of Firearms By-Law ####98
DCS 17-10 Lease of Town’s Industrial Lands for Agricultural
Purposes
Report DCS 17-10 103
Lease Agreement 106
FIN17-10 2016 Remuneration and Expenses
FIN17-10 2016 Remuneration and Expenses 114
2016 Remuneration and Expenses 115
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FRS 17-02 Revised Schedule “A” to By-law 3190
FRS 17-02 Fire Strat Plan Revised Sched A 116
SCHEDULE A REVISED FEB 2017 118
OPS 17-10 Connecting Link Program Funding Results
OPS 17-10 Connecting Link Program Funding Results 126
OPS 17-10 Attachement 1 - MTO Connecting Link
Correspondence Letter 129
RCP 17-25 – Implementing an Off-Leash Dog Park in
Tillsonburg
RCP 17-25 - Implementing an Off-Leash Dog Park in
Tillsonburg 130
Location diagram 134
RCP 17-08 - Budget Issue Paper: Dog Park Project
Update 135
RCP 17-15 – 2017 Ball Tournament Update
RCP 17-15 - 2017 Ball Tournament Update 137
Diamond 1 Parking Improvement Diagram 140
2017 Tournament Schedule 141
RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline
RCP 17-24 - Lions Auditorium Kitchen Reno Project
Outline 142
Committee Minutes
03_March 21, 2017 - PRC Minutes 144
03-March 14 2017-Fire Committee Minutes 147
170320 Memorial Park Revitalization Committee MIN 149
Minutes-Development_Committee(Feb14,17)153
Museum minutes 157
Special Awards_2017-03-07_Minutes 160
Special Awards_2017-04-04_Minutes 164
HBC MIN 2017 Mar 09 167
Memorial Park Committee Minutes 2017-04-03 169
Airport MIN March 23 2017 172
Town Hall_2017-03-15_Minutes 176
By-Law 4094, To Authorize a Land Lease with Vieraitis
Bylaw 4094 178
Agreement - Industrial Land Lease 179
By-Law 4080, To establish the Composition of the Municipal
Council for the Town of Tillsonburg.
By-Law 4080 To Establish the Composition of Council 187
By-Law 4097 To Regulate the Discharge of Firearms and Bows
in the Town of Tillsonburg
4097 Discharge of Firearms By-Law 188
By-Law 4096, To Authorize an Agreement for Animal Control
Services with Hillside Kennels Animal Control Ltd.
By-Law 4096 Animal Control Hill Side 193
Hillside Kennels Animal Control Agreement 194
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By-Law 4098 to amend Bylaw 3638, for Prescribing Standards
for the Maintenance and Occupancy of Property within the Town
of Tillsonburg
By-Law 4098 amend 3638 Property Standards 199
By-Law 4091, To Authorize the use of Internet and Telephone
Voting Method for the 2018 Municipal Election
By-law 4091voting method 2018 election 200
By-Law 4099 To Confirm the Proceedings of the Council
Meeting of April 10, 2017.
By-law 4099 Confirming APR 10 201
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1. Call to Order
2. Closed Session
Proposed Resolution #1
Moved By: Seconded By:
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(Airport Lands); and
2. advice that is subject to solicitor-client privilege, including communications necessary for that
purpose (Agricultural Lands).
3. Adoption of Agenda
Proposed Resolution #2
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Monday, April 10, 2017, be adopted.
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of March 27, 2017
170327 Council MIN
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 10, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
Proposed Resolution #3
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of March 27, 2017 be approved.
7. Delegations and Presentations
7.1. Oxford OPP (Tillsonburg) 2016 Year End Review
Presented By: Inspector Tony Hymers, Oxford County OPP
Presentation - OPP
Proposed Resolution #4
Moved By: Seconded By:
THAT Council receive the presentation regarding the Oxford OPP (Tillsonburg) 2016 Year
End Review, as information.
7.2. Urban Backyard Chickens
Presented By: Kris Sabo
Delegation Request - Urban Backyard Chickens
Proposed Resolution #5
Moved By: Seconded By:
THAT Council receive the presentation regarding Urban Backyard Chickens, as information.
7.3. Canada 150 Sculpture
Presented By: Aleksandra Webber, Marwood Metal Fabrication
Marwood Delegation
Proposed Resolution #6
Moved By: Seconded By:
THAT Council receive the delegation regarding the Canada 150 Sculpture, as information.
8. Committee Reports & Presentations
8.1. Canada 150 Committee Budget Report
Presented By: Jami Stephenson
8.1.1. Canada 150 Committee Budget
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Proposed Resolution #7
Moved By: Seconded By:
THAT Council receives Canada 150 Committee Budget Report;
AND THAT Council approve the Canada 150 budget as presented as follows:
Canada Day $11,100.00, Harvestfest $6,400.00, Poster Contest $1,000.00, Canada
150 Pin Order $1,500.00 for a total of $20,000.00;
AND THAT the balance of $5,000.00 is held in reserve for additional Canada 150 events.
8.2. SAC 17-01 Ontario Senior of the Year Award
Presented By: Councillor Stephenson
8.2.1. SAC 17-01
8.2.2. SAC_2017 Senior of the Year Award
8.2.3. Tillsonburg Senior Centre_2017 Senior of the Year Award
Proposed Resolution #8
Moved By: Seconded By:
THAT the recommendation of the Tillsonburg Special Awards Committee and
Tillsonburg Senior Centre regarding a nomination for the Ontario Senior of the Year
Award be received;
AND THAT the Clerk be directed to submit the formal nomination of Rachel Parker,
for the Ontario Senior of the Year Award, to the Minister of Seniors Affairs, prior to the
April 30, 2017 deadline.
8.3. Fire Strategic Master Plan Update
Presented By: Shane Curtis, Chair, Fire Strategic Master Plan Committee
8.3.1. Fire Strat Plan Council Presentation
Proposed Resolution #9
Moved By: Seconded By:
THAT the presentation on the Fire Strategic Master Plan be received;
AND THAT the information presented be referred to item 14.5.1 FRS 17-02 for
consideration.
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9. Public Meetings
10. Planning Applications
11. Information Items
12. Mayor
13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.2.1. CL 17-09, To Authorize the Voting Method for the 2018 Municipal Election
CL 17-09 Authorize Voting method
By-law 4091voting method 2018 election
Deferred from March 27, 2017 Council Meeting.
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receives Report CL 17-09 To Authorize the Voting Method for the
2018 Municipal Election;
AND THAT By-Law 4091 to authorize the use of the Internet and Telephone Voting
method for the 2018 Municipal Election, be brought forward for Council consideration.
14.2.2. CL 17-08 Internet/telephone Voting Vendor
CL 17-08 Internet & Telephone Voting Vendor
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Report CL 17-08 Internet/telephone Voting Vendor;
AND THAT Council endorse InteliVote Systems Inc. for the provision of electronic
voting services for the 2018 Municipal Election.
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14.3. Development and Communication Services
14.3.1. DSC 17-13 - RFQ for Animal Control Services
DSC 17-13 - RFQ for Animal Control Services
Hillside Kennels Animal Control Agreement
By-Law 4096 Animal Control Hill Side
Proposed Resolution #12
Moved By: Seconded By:
THAT Council receives Report DSC 17-13 - RFQ for Animal Control Services as information;
AND THAT Council award Hillside Kennels Animal Control Ltd. the contract for the
provision of animal control services in the Town of Tillsonburg;
AND THAT By-Law 4096 be brought forward in that regard for council consideration.
14.3.2. DCS 17-11 - Property Standards By-Law Amendment – Heating
DCS 17-11 - Property Standards By-Law Amendment - Heating
By-Law 4098 amend 3638 Property Standards
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receive Report DCS 17-11 - Property Standards By-Law Amendment
– Heating as information;
AND THAT Property Standards By-Law 3638 be amended to clarify the requirement
for heat in the Town of Tillsonburg;
AND THAT By-Law 4098 be brought forward in that regard for council consideration.
14.3.3. DCS 17-12 - Discharge of Firearms By-Law
DCS 17-12 - Discharge of Firearms By-Law
By-Law 2296
Proposed Discharge of Firearms By-Law 4097
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Proposed Resolution #14
Moved By: Seconded By:
THAT Council receive Report DCS 17-12 Discharge of Firearms By-Law as
information;
AND THAT Discharge of Firearms By-Law 4097 to regulate the discharge of firearms
and bows in the Town of Tillsonburg be brought forward for Council consideration.
14.3.4. DCS 17-10 Lease of Town’s Industrial Lands for Agricultural Purposes
Report DCS 17-10
Lease Agreement
Deferred from March 27, 2017 Council Meeting.
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receive Report DCS 17-10 Lease of Town’s Industrial Lands for
Agricultural Purposes;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement with
John Vieraitis for the lands described as:
(i) Lands located on the south side of Hwy 3, legally described as part of Lots 1
and 2, Concession 5, North of Talbot Road, and more particularly described
as, Parts 1, 2, 3, 4, 13 and part of Part 12 and 15, RP 41R-8336, consisting of
approximately 37 acres of arable land;
(ii) Lands located on the east side of Highway 19 (Vienna Road), legally
described as Lot 1613, Lot 1638B, Plan 500; part of Lots 8 and 9, Concession
4, North of Talbot Road, consisting of approximately 17 acres of farmable
land, and including:
a. Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(iii) Lands located on the west side of Rokeby Sideroad, legally described as Lot
1641, Plan 500, MID Con 4 North of Talbot Road, Pt Lot 10, being part of
Parts 1 & 2, Plan 41R-8386 (Oxford Registration #)/37R-10038, consisting of
approximately 27 acres of arable land;
for a three year term expiring on December 31, 2019 subject to the terms and
conditions contained within the lease agreement;
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AND THAT a by-law be brought forward in this regard.
14.4. Finance
14.4.1. FIN17-10 2016 Remuneration and Expenses
FIN17-10 2016 Remuneration and Expenses
2016 Remuneration and Expenses
Proposed Resolution #16
Moved By: Seconded By:
THAT FIN17-10 2016 Remuneration and Expenses be received as information.
14.5. Fire and Emergency Services
14.5.1. FRS 17-02 Revised Schedule “A” to By-law 3190
FRS 17-02 Fire Strat Plan Revised Sched A
SCHEDULE A REVISED FEB 2017
Proposed Resolution #17
Moved By: Seconded By:
THAT Report FRS 17-02 Revised Schedule “A” to By-law 3190 be received for
information;
AND THAT Schedule “A” to By-law 3190 be revised as per the recommendations of
the Fire Strategic Planning Committee.
14.6. Operations
14.6.1. OPS 17-10 Connecting Link Program Funding Results
OPS 17-10 Connecting Link Program Funding Results
OPS 17-10 Attachement 1 - MTO Connecting Link Correspondence Letter
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receive Report OPS 17-10, 2017-18 Connecting Link Funding
Program Results;
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AND THAT the $92,900 remain in Reserves for the purpose of rehabilitating
Broadway from the Town limits to North St. to fund the Towns portion of the project
under a potential future Connecting Link opportunity;
AND THAT the Mayor provide correspondence to the Minister of Transportation
expressing disappointment.
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-25 – Implementing an Off-Leash Dog Park in Tillsonburg
RCP 17-25 - Implementing an Off-Leash Dog Park in Tillsonburg
Location diagram
RCP 17-08 - Budget Issue Paper: Dog Park Project Update
Proposed Resolution #19
Moved By: Seconded By:
THAT Council receives Report RCP 17-25 – Implementing an Off-Leash Dog Park in
Tillsonburg;
AND THAT Council authorize staff to install an off-leash dog park in Memorial Park
as outlined in the report;
AND THAT Council authorize the use of $36,000 from the Development Charge
Reserve and $4,000 collected from late fees on dog licenses for construction of the
dog park.
14.7.2. RCP 17-15 – 2017 Ball Tournament Update
RCP 17-15 - 2017 Ball Tournament Update
Diamond 1 Parking Improvement Diagram
2017 Tournament Schedule
Proposed Resolution #20
Moved By: Seconded By:
THAT Report RCP 17-15 – 2017 Ball Tournament Update be received;
AND THAT Council authorize staff to implement a new option for administering Ball
Tournament Registrations to generate funds for capital Improvements for Ball
Diamonds.
Addendum Item RCP 17-26 Celebration Plaza RFP Process Update
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15.Unfinished Business
16.Staff Information Reports
16.1. RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline
RCP 17-24 - Lions Auditorium Kitchen Reno Project Outline
Proposed Resolution #21
Moved By: Seconded By:
THAT Council receives Report RCP 17-24 – Lions Auditorium Kitchen Reno Project
Outline for information.
17.Committee Minutes & Reports
17.1. Committee Minutes
03_March 21, 2017 - PRC Minutes
03-March 14 2017-Fire Committee Minutes
170320 Memorial Park Revitalization Committee MIN
Minutes-Development_Committee(Feb14,17)
Museum minutes
Special Awards_2017-03-07_Minutes
Special Awards_2017-04-04_Minutes
HBC MIN 2017 Mar 09
Memorial Park Committee Minutes 2017-04-03
Airport MIN March 23 2017
Town Hall_2017-03-15_Minutes
Proposed Resolution #22
Moved By: Seconded By:
THAT Council receive the Minutes of the Parks & Recreation Advisory Committee
dated March 21, 2017, the Fire Strategic Planning Committee dated March 14, 2017,
the Memorial Park Revitalization Committee dated March 20, 2017, the Development
Committee dated February 14, 2017, the Museum Advisory Committee dated March
23, 2017, the Special Awards Committee dated March 7, 2017 and April 4, 2017, the
Heritage, Beautification and Cemetery Advisory Committee dated March 9, 2017, the
Memorial Park Committee dated April 3, 2017, the Airport Advisory Committee dated
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Council Meeting – Agenda - 10 -
March 23, 2017, and the Town Hall Project Committee dated March 15, 2017 as
information.
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
21.1 By-Laws for the Meeting of Monday, April 10, 2017
Proposed Resolution #23
Moved By: Seconded By:
THAT By-Law 4094, To Authorize a Land Lease with Vieraitis, Agreement - Industrial Land
Lease; and
By-Law 4097, To Regulate the Discharge of Firearms and Bows in the Town of Tillsonburg;
and
By-Law 4096 , To Authorize an Agreement for Animal Control Services with Hillside Kennels
Animal Control Ltd., Hillside Kennels Animal Control Agreement; and
By-Law 4098 , to amend By-law 3638, for Prescribing Standards for the
Maintenance and Occupancy of Property within the Town of Tillsonburg; and
By-Law 4091, To Authorize the use of Internet and Telephone Voting Method for the 2018
Municipal Election, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Proposed Resolution #24
Moved By: Seconded By:
THAT By-Law 4099 , to confirm the proceedings of Council at its meeting held on the10th
day of April, 2017, be read for a first, second, third and final reading and that the Mayor and
the Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
22. Items of Public Interest
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23. Adjournment
Proposed Resolution #25
Moved By: Seconded By:
THAT the Council Meeting of Monday, April 10, 2017 be adjourned at _____ p.m.
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ATTENDANCE Mayor Stephen Molnar Deputy Mayor Dave Beres
Councillor Maxwell Adam Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart Councillor Brian Stephenson
Staff: David Calder, CAO
Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks
Tricia Smith, Deputy Clerk
Regrets: Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, March 27, 2017, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, March 27, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting – Minutes - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
Mayor Molnar asked the Deputy Mayor to assume the chair at 6:04 p.m.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of March 13, 2017
170313 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of March 13, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation - Mark Smith
Presented By: Councillor Stephenson
Mary Anne VanGeertruyde, Special Awards Committee
6.2. Tillsonburg Fair Update & Request
Presentation By: Michael Dean, Past President
Jennifer Dean, Secretary - Tillsonburg Tri-County Agricultural
Society
Delegation Request - Tillsonburg Fair Board
Tractor Pull Information
Presentation - Tillsonburg Fair
The Fair Board requested in-kind use of the Arena floor, the Marwood Lounge, the
Lion’s Den and 100 tables and 300 chairs for the 2017 fair.
They also requested the use of a section of the existing track for a tractor pull for the
2017 Fair.
Staff to review and provide a report at the April 24, 2017 Council meeting.
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Council Meeting – Minutes - 3 -
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive the presentation regarding the Tillsonburg Fair Update &
Request, as information;
AND THAT staff be directed to provide use of the Arena floor, Marwood Lounge, Lion’s
Den on Saturday morning, 100 tables and 300 chairs for the Tillsonburg Fair, 2017.
Carried
Moved By: Mayor Molnar Seconded By: Councillor Hayes
THAT Council directs staff to prepare a report regarding the Big Creek Tractor Pullers
Association as per the request by the Fair Board.
Carried
6.3. Canada 150 Sculpture
Delegation By: Aleksandra Webber, Marwood Metal Fabrication
Deferred to the meeting of April 10, 2017.
7. Information Items
7.1. 2017 Premier's Award for Agri-Food Innovation Excellence Program
2017 Premier's Award for Agri-Food Innovation Excellence Program
7.2. Memo County of Oxford, Report CAO 2017-04, Options for the Head of Council
(Warden) Selection and Term
Clerks - CAOs - Report No CAO 2017-04
Comments due by April 28, 2017 to County.
Resolution #5
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive items 9.1 and 9.2, as information;
AND THAT Council refers item 9.2 regarding options to staff for review and that a report
be brought to the April 24, 2017 Council meeting.
Carried
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8. Reports from Departments
8.1. Clerk’s Office
8.1.1. CL 17-03, Community Strategic Plan Update
CL 17-03, Community Strategic Plan Update
Staff to circulate The Economic Strategy of the plan to Council.
Staff to provide a matrix for tracking of the plan moving forward. Staff to host an annual
Open House in 2017.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CL 17-03, Community Strategic Plan Update as
information.
Carried
8.1.2. CL 17-07, Committee Appointments
CL 17-07 - Committee Appointments
By-Law 4087
Schedule A - Committee Appointment By-Law
Resolution #7
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receive Report CL 17-07, Committee Appointments;
AND THAT Debra Pattyn, be appointed to the Accessibility Advisory Committee;
AND THAT Heather Cnockaert, be appointed to the Canada 150 Committee;
AND THAT By-law 4087, To amend Schedule A of By-Law 3876, be brought forward for
Council's consideration.
Carried
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8.1.3. CL 17-09, Authorize Voting Method
CL 17-09 Authorize Voting method
By-law 4091 voting method 2018 election
The motion is deferred to April 24, 2017 to accompany the staff report regarding pricing
for alternative voting equipment.
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report CL 17-09, Authorize Voting method;
AND THAT By-Law 4091 to authorize the use of the Internet and Telephone Voting
method for the 2018 Municipal Election, be deferred until April 24, 2017.
Carried
8.2. Development and Communication Services
8.2.1. DCS 17-10, Lease of Town’s Industrial Lands for Agricultural Purposes
Report DCS 17-10
Lease Agreement
Motion to defer
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report DCS 17-10, Lease of Town’s Industrial Lands for
Agricultural Purposes;
AND THAT the motion regarding agenda item 12.3.1 be deferred until access to the
property can be confirmed by the Council meeting of April 10th, 2017.
Carried
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report DCS 17-10, Lease of Town’s Industrial Lands for
Agricultural Purposes;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement with John
Vieraitis for the lands described as:
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Council Meeting – Minutes - 6 -
(i) Lands located on the south side of Hwy 3, legally described as part of
Lots 1 and 2, Concession 5, North of Talbot Road, and more particularly
described as, Parts 1, 2, 3, 4, 13 and part of Part 12 and 15, RP 41R-
8336, consisting of approximately 37 acres of arable land;
(ii) Lands located on the east side of Highway 19 (Vienna Road), legally
described as Lot 1613, Lot 1638B, Plan 500; part of Lots 8 and 9,
Concession 4, North of Talbot Road, consisting of approximately 17 acres
of farmable land, and including:
a. Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2,
Plan 41R-6496;
b. Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(iii) Lands located on the west side of Rokeby Sideroad, legally described as
Lot 1641, Plan 500, MID Con 4 North of Talbot Road, Pt Lot 10, being
part of Parts 1 & 2, Plan 41R-8386 (Oxford Registration #)/37R-10038,
consisting of approximately 27 acres of arable land; for a three year term
expiring on December 31, 2019 subject to the terms and conditions
contained within the lease agreement;
AND THAT a By-law, be brought forward for Council's consideration.
Deferred
8.3. Operations
8.3.1. OPS 17-09, Results for RFP 2017-002 Airport Fuel Card Lock System
OPS 17-09 Results for RFP 2017-002 Airport Fuel Card Lock System
Resolution #10
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT Council receive Report OPS 17-09, Results for RFP 2017-002 Airport Fuel Card
Lock System;
AND THAT Council award RFP 2017-002 to Kardtech Inc. of Brampton, Ontario at a cost
of $54,899.52 (net HST included), the highest scoring proposal received.
Carried
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8.4. Recreation, Culture & Parks Services
8.4.1. RCP 17-20, Tillsonburg Pumptrack
RCP 17-20 Tillsonburg Pumptrack
KSMSPPT Long Term Site Plan
Letter re Tillsonburg Pumptrack
Discussion took place regarding access to the pumptrack
Staff to follow up with the Town’s lawyer and the OPP regarding access and security to
the pumptrack to reduce liability to the Town and improve safety of users.
Resolution #11
Moved By: Councillor Adam Seconded By: Councillor Rosehart
THAT Council receive Report RCP 17-20, Tillsonburg Pumptrack;
AND THAT Council endorse the long term plan for the pumptrack area so that ongoing
fundraising efforts can be given focus and sanction.
Carried
8.4.2. RCP 17-21, Canada 150 Celebration Tree Program
RCP 17-21 - Canada 150 Celebration Tree Program
Staff can accommodate some tree requests within the Memorial Park location if unable
to plant on private property.
Residents to watch for announcements in the paper and on the Town website.
Resolution #12
Moved By: Councillor Adam Seconded By: Councillor Stephenson
THAT Council receive Report RCP 17-21, Canada 150 Celebration Tree Program;
AND THAT Council endorse the recommended implementation plan for a Celebration
Tree Program in 2017 to commemorate Canada’s 150th anniversary.
Carried
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8.4.3. RCP 17-22, Sole or Single Source Procurement Authorizations
RCP 17-22 – Sole or Single Source Procurement Authorizations
Staff clarified that architectural landscaping design will be undertaken within the
approved budget.
Resolution #13
Moved By: Councillor Adam Seconded By: Councillor Hayes
THAT Council receive Report RCP 17-22, Sole or Single Source Procurement
Authorizations;
AND THAT Council authorize staff to procure the products and services listed in Report
RCP 17-22 from the indicated sole or single source.
Carried
The Mayor left the meeting at 7:45 p.m.
8.4.4. RCP 17-23, Tillsonburg District Craft Guild Service Agreement
RCP 17-23 - Tillsonburg District Craft Guild Service Agreement
Agreement
Staff to go back to the Guild to discuss a 1-year agreement.
The Cultural Advisory Committee to come forward with recommendations for running the
Tillsonburg Christmas Festival.
Tillsonburg District Craft Guild to provide a report on the their budget.
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive Report RCP 17-23, Tillsonburg District Craft Guild Service
Agreement;
AND THAT the Mayor and Clerk, be authorized to sign the Service Agreement with the
Tillsonburg District Craft Guild for 2017;
AND THAT a By-law, be brought forward for Council's consideration.
Carried
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9. Committee Minutes & Reports
9.1. Minutes, Heritage, Beautification & Cemetery Advisory Committee
170309 HBC MIN
Resolution #15
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the Heritage, Beautification & Cemetery Advisory
Committee for March 9, 2017, as information.
Carried
9.2. LPRCA Minutes
LPRCA 170118 MIN
LPRCA 170201 MIN
LPRCA 170224 AGM MIN
Resolution #16
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receive the Minutes of the LPRCA for January 18, 2017, February 1, 2017
and February 24, 2017, as information.
Carried
10. Notice of Motions for which previous notice was given
10.1. Lion's Auditorium Kitchen Upgrades
Resolution #17
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT a staff report outlining the budget and timelines for the Tillsonburg Community
Complex Lion’s Auditorium kitchen upgrades phase 1, be prepared for the April 10, 2017
regular Council meeting.
Carried
23
Council Meeting – Minutes - 10 -
10.2. Municipal Election Act
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council request that the Minister of Municipal Affairs review section 17 (3)(2) of
the Municipal Elections Act to lobby for changes to the Act to allow owners of
corporations who own businesses to vote within Municipal Elections.
Carried
11. By-Laws
By-Laws from the Meeting of Monday, March 27, 2017
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4087, To amend Schedule A of By-Law 3876 to Define the Mandate,
Membership and Meeting Procedures for Committees Established by The Corporation
of the Town of Tillsonburg;
AND THAT By-Law 4092, To Amend Zoning By-Law No. 3295 (Town of Tillsonburg
Non-Profit Housing, ZN 7-16-09);
AND THAT By-Law 4093, To authorize a Service Agreement with the Tillsonburg
District Craft Guild, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
Resolution #20
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
11.1. THAT By-Law 4095, To confirm the proceedings of Council at its meeting held on
the 27th day of March, 2017, be read for a first, second and third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
24
Council Meeting – Minutes - 11 -
12. Items of Public Interest
13. Adjournment
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, March 27, 2017 be adjourned at 8:16 p.m.
Carried
25
Oxford OPP
Tillsonburg 2016
Ontario Provincial Police
26
Oxford Detachment Personnel
Staff Strength
Uniform (Oxford County)
Inspector -1
Staff Sergeant -2
Sergeant -8
Constable-85 (fluid number due to transfers)
Civilian
3 Court Officers
6 Clerical—Tillsonburg
2 Clerical--Ingersoll
Excludes Unclassified Civilians and Casual Part-Time Police. As of January 19 2017
27
Tillsonburg
R.I.D.E. Spot checks
2014 2015 2016
R.I.D.E. Spot
Checks 172 89 82
Source: Ontario Provincial Police, BI Cube UCR Code 8870 February 28 2017
28
Prisoner Escort Refund – Tillsonburg 2016
Jan 675 Jul 1080
Feb 945 Aug 1080
Mar 810 Sep 945
Apr 945 Oct 135
May 1215 Nov 1350
Jun 945 Dec 720
TOTAL 5535 TOTAL 5310
2016 (Jan-Jun) 2016 (Jul-Dec)
Dollar amounts reflect refunded amounts Jan-Oct and Invoiced amounts Nov-Dec 2016
29
9-1-1 & Alarm Calls For Service
Year 2014 2015 2016
Alarms
(All alarm calls
reported,
excluding Fire
UCR 8501)
338 268 244
9-1-1 Calls
(Misdial,
Accidental,
UCR 8892) 593 399 455
Source: Ontario Provincial Police, BI Cube February 28 2017
30
Provincial Offence Notices
# of Tickets written in
Tillsonburg
2014 2015 2016
1,179 968 895
31
Type of Ticket # of Tickets % of tickets issued
Speeding 189 21%
Failure to Obey Sign/Light 116 13%
Plate/Permit/Insurance 275 31%
Trespass/Liquor 85 9%
Seatbelt 56 6%
Drive Handheld Device 46 5%
Improper Turn/Fail to Yield 60 7%
Other 68 8%
Total 895 100%
Tickets written in Tillsonburg 2016
32
Fatal Motor Vehicle Collisions on
Roadways For Oxford County
(Includes Roadway, All-Terrain Vehicle and Motorized Snow Vehicle Collisions)
All County 2014 2015
2016
Total Fatal MVCs 10 6 4
# of Fatal MVCs where speed is a Factor 2 2 0
# of Fatal MVCs where alcohol is a Factor 0 1 0
# of Fatalities where improper driving is a
Factor
5 1 2
# of Fatal MVCs where distracted driving is a
Factor
3 2 1
# of Fatal MVCs in the Town of Tillsonburg 2 1 0
Source: Ontario Provincial Police BI Cube CRS February 28 2017 33
MOTOR VEHICLE COLLISIONS
TOWN OF TILLSONBURG
2016
(All Collison Type Categories)
Motor Vehicle Collision Type 2016 Totals
Personal Injury 25
Personal Injury Fail to Remain 1
Property Damage Non-Reportable 98
Property Damage Reportable 96
Property Damage Fail to Remain 30
Fatality 0
Other Motor Vehicle Collision 1
Totals 251
The above table represents the number of incidents per collision category
in 2016
Source RMS UCR Code 8521 and subcategories .0010 to .0070 February 28 2017
34
Locations of Motor Vehicle Collisions in Tillsonburg 2016
Source RMS Query January-December 2016 UCR Code 8521/ OPP Geomatics and Mapping
35
Primary Collision Locations within Tillsonburg 2016
(Top 8 Locations)
Accident Locations # of
Incidents
200 Broadway Town Centre Mall Parking Lots 24
Broadway at Ridout St 11
Simcoe at Vienna Rd 10
560 Broadway Tim Horton Parking Lot 6
225 Broadway Metro Parking Lot 6
Broadway at Baldwin/Oxford 6
Concession at Tillson 4
Broadway at Concession 4
Source RMS UCR Code 8521 for Tillsonburg. Note: Next 4 Locations tied with 3 incidents each
36
Quarterly Predictions
for 2017
5 Year Trend
High/Low Predictions Predicted Average
Jan-Mar
Low 30
High 37
33
Apr-Jun
Low 23
High 29
26
July-Sept
Low 26
High 30
28
Oct-Dec
Low 25
High 37
31
Total 2017
Low 110
High 125
118
Town of Tillsonburg
Collision Projections for 2017
(Fatal, Personal Injury and Reportable Property Damage Categories Only)
37
Drug Crime
Source: BI Cube PSB Reports Tillsonburg Drug Crime January to December 2015-2016
Number of
Persons
County
Number of
Persons
Tillsonburg
17 5
2016 Intelligence-
Led Policing –
Crime Abatement
Strategy
Source :BI Cube UCR 8910
January 18 2017
Incident Type 2015 2016
Possession 20 15
Trafficking 7 5
Importation/Production 1 2
Total 28 22
38
Crime
Offence 2014
County / Tillsonburg
2015
County / Tillsonburg
2016
County /Tillsonburg
Sexual Assault 74 22 43 16 64 28
Robbery 7 2 4 0 8 4
Assault 229 80 216 88 180 72
Break & Enter 320 76 190 19 201 40
Auto Theft 101 12 94 12 80 15
Theft Over 35 6 31 4 31 7
Theft Under 436 128 406 109 418 135
Mischief 420 94 372 120 346 127
Impaired 82 16 72 17 79 20
Source: Ontario Provincial Police BI Cube Reported Incidents March 2 2017
39
Town of Tillsonburg Break and Enter Report
Five Year Trend Analysis
BREAK AND ENTER
INCIDENTS
2012 2013 2014 2015 2016
Reported 44 30 76 19 40
Unfounded 7 2 10 3 5
Actual 37 28 66 16 35
Clearance Rate 21.6% 21.4% 18.1% 12.5% 25.7%
The above chart shows the 5 year trend in the number of Break
and Enter Incidents in the Town of Tillsonburg 2012 to 2016.
Source BI Cube Crime Stats UCR Code 2120 March 2nd 2017
40
Breakdown of Break and Enter Types
Tillsonburg 2016
Residential - 19
Business – 10
Other (shed/out buildings) – 6
Total 35 Actual Incidents
** Total 40 reported, 5 Unfounded, 35 Actual
41
Locations of Break and Enters – Tillsonburg 2016
Source RMS Query UCR 2120 / OPP Geomatics Mapping and Analysis 42
Town of Tillsonburg Break and Enter Projections for 2017
Quarterly
Predictions
for 2017
5 Year Trend
High/Low
Predictions
Predicted
Average
Jan-Mar
Low 1
High 8 4
Apr-Jun
Low 1
High 22
11
Jul-Sept
Low 8
High 18
13
Oct-Dec
Low 7
High 13
10
Total 2017
Low 19
High 56 38
43
FRAUD
Town of Tillsonburg Fraud Incidents 2014-2016
2014 2015 2016
Total # Incidents 57 78 65
# Scam Related 24 53 31
Source RMS Query 2014-2016 Reported Incidents UCR 2160 for Tillsonburg Note: Frauds are captured as a sub-category of Property Crime. Any increases due to phone and internet scams will increase Fraud stats and subsequently drive up Property Crime statistics.
44
Types of SCAMS
Anti-Bullying Campaign soliciting funds A.O.L
Bank Managers Computer/Microsoft
C.R.A. Canada Revenue Agency Community Teddy Bear
Banks Grandparent Emergency
Home Alarms Lottery
Property Rentals Romance
Video Chat lines
www.antifraudcentre.ca 1-888-495-8501
45
Citizen Self Reporting
Online Citizen Self Reporting
www.opp.ca/reporting
Using the Citizen Self Reporting system, specific
incidents can be reported online at your convenience
without attending a detachment or waiting for an
officer.
Do NOT use if there is an EMERGENCY.
46
Citizen Self Reporting
Use this online reporting system to report:
Theft Under $5,000
Mischief/Damage to Property Under $5,000
Mischief/Damage to Vehicle Under $5,000
Theft From Vehicle
Lost/Missing Property
Stolen Licence Plates
Driving Complaint (after the fact)
47
Citizen Self Reporting
All submissions will be reviewed by an officer, and you
may be contacted to provide more information. You
must have a valid e-mail address in order to submit a
report.
48
“Our Community”
“Our Safety”
9-1-1 EMERGENCIES ONLY
Police- Crimes in progress, motor vehicle collisions, home invasion, assaults, child abduction.
NON-EMERGENCY: 1-888-310-1122
Police- Traffic concerns, suspicious activity, drug location, crimes where suspect has left scene, community issues
Tillsonburg Office 519-688-6540
Police – For admin purposes only, clearance letters, community events
49
Questions?
Thank You
Inspector Tony Hymers
Oxford County OPP
50
From:noreply@esolutionsgroup.ca
To:Tricia Smith
Subject:New Submission Completed for Delegation Request Form
Date:March-24-17 1:26:22 PM
Hello,
Please note the following response to Delegation Request Form has been submitted at Friday March 24th 2017 1:26 PM with reference number
2017-03-24-001.
First Name
Kris
Last Name
Sabo
Street Address
100 Allen St.
Town/City
Tillsonburg
Postal Code
n4g 5k1
Phone Number
226-210-4695
E-mail
kris@doma.net
Do you or any members of your party require accessibility
accommodations? No
Council Meeting Date April 10, 2017
Subject of Delegation Allowing urban backyard chickens
Name(s) of Delegates and Position(s) Kris Sabo A.Sabo
51
I acknowledge Delegations are limited to fifteen (15) minutes each. I accept
Brief Summary of Issue or Purpose of Delegation Would like to allow laying hens in urban areas of Tillsonburg. There
are many benefits to raising chickens in your backyard . Having daily
fresh eggs is a big plus for your health . Norfolk county council has
also received this request by a Simcoe resident and they are considering this change. As a resident of Tillsonburg, I would also
like to officially request this.
Will there be a Power Point presentation?
Yes
Have you been in contact with a Staff member regarding the
Delegation topic?
Yes
If yes, please list the Staff member(s) you have been working with.
Not sure, explained this and was transferred 3 times at town hall.
I acknowledge that all presentation material must be submitted to the
Clerk's Office by 4:30 p.m. the Wednesday before the Council
meeting date. I accept
[This is an automated email notification -- please do not respond]
52
53
54
Report Title Canada 150 Committee Budget
Report No.
Author Donna Wilson, Town Clerk Jami Stephenson, Committee Chair
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments
RECOMMENDATION
THAT Council receives Canada 150 Committee Budget Report;
AND THAT Council approve the Canada 150 budget as presented as follows:
Canada Day $11,100.00, Harvestfest $6,400.00, Poster Contest $1,000.00,
Canada 150 Pin Order $1,500.00 for a total of $20,000.00;
AND THAT the balance of $5,000.00 is held in reserve for additional Canada 150 events.
EXECUTIVE SUMMARY
At the Canada 150 Committee meeting of April 3, 2017 the Committee passed the following
resolution:
“Moved By: Heather Kcnockaert Seconded By: Tabitha Dalm
THAT the Canada 150 Committee recommends the following budget allocation for Canada 150
events and activities:
Canada Day $11,100.00
Harvestfest $6,400.00
Poster Contest $1,000.00
Canada 150 Pin Order $1,500.00
for a total of $20,000.00;
AND THAT the balance of $5,000.00 is held in reserve for additional Canada 150 events;
AND THAT this budget be presented to council for endorsement.
Carried”
BACKGROUND
Page 1 / 2 Canada 150 Committee Budget
55
Council approved $25,000 in the 2017 Municipal Budget for Canada 150 Activities. The
committee has reviewed various activities and initiatives and has endorsed the budget
allocations in the motion above. The balance of $5,000.00 has not yet been allocated to an
initiative to date, however there are many options available which will be discussed by the
committee in the near future and presented to Council for endorsement.
FINANCIAL IMPACT/FUNDING SOURCE
$25,000 has been provided in the 2017 Municipal Budget allocated to Canada 150.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Citizens are aware of ongoing Council initiatives.
Section 4 – Culture & Community
4.1 – Promote Tillsonburg as a unique and welcoming community
4.2 – Provide a variety of leisure and cultural opportunities to suit all interests.
Page 2 / 2
56
COMMITTEE REPORT
Special Awards Committee
Report Title: Ontario Senior of the Year Award
Report No.: Special Awards Committee 17-01
Author: Chair Matthew Scholtz/Secretary Lana White
Meeting Type: COUNCIL MEETING
Council Date: APRIL 10, 2017
Attachments:
TILLSONBURG SENIOR CENTRE;
COMMENTS FROM SPECIAL AWARDS
COMMITTEE/COUNCILLOR STEPHENSON
RECOMMENDATION:
THAT the recommendation of the Tillsonburg Special Awards Committee and Tillsonburg Senior
Centre regarding a nomination for the Ontario Senior of the Year Award be received;
AND THAT Town Staff be directed to submit the formal nomination of Rachel Parker, for the
Ontario Senior of the Year Award, to the Minister of Seniors Affairs, prior to the April 30, 2017
deadline.
BACKGROUND/EXECUTIVE SUMMARY
Through the Clerk’s Office, correspondence was received from the Minister of Seniors Affairs,
Ontario Honours and Awards Secretariat, advising of the Ontario Senior of the Year Award.
The Ontario Senior of the Year Award gives each municipality the opportunity to honour one (1)
outstanding local Ontarian who after the age of 65 has enriched the social, cultural or civic life of
his or her community.
The deadline for submitting nominations is April 30, 2017.
57
Page 2 / 2
CONSULTATION/COMMUNICATION
At the request of the Clerk’s Office, the Tillsonburg Senior Centre reviewed the Minister’s
correspondence and provided a nomination for review and consideration by the Tillsonburg
Special Awards Committee. Correspondence from the Tillsonburg Senior Centre is attached.
At the March 7, 2017 Special Awards Committee Meeting, consideration was given to the
nomination of Rachel Parker for the Senior of the Year Award, and the following motion was
passed.
“THAT the Special Awards Committee bring forward a recommendation for the Senior of the
Year Award, as discussed at the March 7, 2017 meeting.”
Committee was directed to provide additional information supporting the nomination of Rachel
Parker to the Clerk’s Office.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 3 – Demographic Balance
3.3 Support the Aging population and an active senior citizenship
58
59
60
Fire Strategic
Plan Update
Fire Strategic Planning Committee
April, 2017
61
2
Committee Terms of Reference
•Determine fire protection needs & circumstances
•Fire risk
•Current department capabilities
•Determine future fire protection needs &
circumstances
•Future fire risk
•Desired fire department capability
Presentation Title | Section
62
3
Committee Terms of Reference (Con’t)
•Identify options
•Developing & delivering fire services
•Efficient & effective use of resources
•Implementation
•Strategy
•Schedule
•Evaluation tool
Presentation Title | Section
63
4
Committee Terms of Reference (Con’t)
•Monitor & evaluate plan implementation
•Revision mechanism
•Ensure plan’s continued viability
•Develop
•Mission Statement
•Vision Statement
Presentation Title | Section
64
5
Scope of Strategic Fire Plan
•Governance
•Emergency response
•Fire prevention
•Public fire & life safety education
•Communications
•Training & education of staff
•Equipment & apparatus
•Administration
Presentation Title | Section
65
6
Key Project Assumptions
•Provide services that are equally accessible to the
entire community
•Provide a fire service that has appropriate quality
assurances and accountability measures
•Provide a fire service that responds to the changing
needs & circumstances of the Town of Tillsonburg
Presentation Title | Section
66
7
Process
1.Establish Planning
Context
2.Establish Planning
Committee & Work
Teams
3.Analyze Risks &
Proactive Futuring
4.Evaluate Risks &
Capabilities
5.Prepare Action Plan
6.Develop Strategies to
Implement Plan
7.Implement Plan
8.Monitor & Evaluate
9.Benchmark
10.Revise
Presentation Title | Section
67
8
Progress To Date
•Committee Education
•Operational overview of fire department
•Review of Establishing & Regulating By-law 3190
•Review of Automatic Aid Agreements
•Municipality of Bayham
•Norfolk County
•Review of Core Services (Schedule “A” to By-law 3190)
•Review of relevant legislation governing fire department
operations
Presentation Title | Section
68
9
Progress To Date
•Revisions to Schedule “A”
•Core services set by Council 12 years ago
•Committee undertook comprehensive review
•Revisions benchmark for current needs assessment
Presentation Title | Section
69
10
Recommended Changes to Core Services
•Operations level hazardous materials
•Change from MFP consideration to APPROVED
•Tasks currently being preformed by fire department
•Technician level hazardous materials
•Change from MFP consideration to NOT APPROVED
•Do not have training, equipment or resources to provide
this service.
•Can be contracted to specialty firms
Presentation Title | Section
70
11
Recommended Changes to Core Services
(Con’t)
•Water & Ice – water entry
•Change from MFP consideration to APPROVED
•Approved previously by Council Resolution
•Water & Ice – boat
•Change from MFP consideration to APPROVED
•Approved previously by Council Resolution
Presentation Title | Section
71
12
Recommended Changes to Core Services
(Con’t)
•Urban Search & Rescue – light
•Change from MFP consideration to APPROVED
•Tasks currently being performed by fire department
•Example: collapsed deck with person trapped underneath
•Urban Search & Rescue – heavy
•Change from MFP consideration to NOT APPROVED
•Do not have training, equipment or resources to provide this
service
•Federally supported USAR Heavy teams located in Province
Presentation Title | Section
72
13
Recommended Changes to Core Services
(Con’t)
•Confined Space Rescue
•Change from APPROVED to NOT APPROVED
•Do not have training, equipment or resources to provide this service
•Reviewing & commenting on site plans
•Change from MFP consideration to APPROVED
•Currently being performed by fire department
•Staff have necessary training and skills to evaluate and comment on site plans
Presentation Title | Section
73
14
Immediate Next Steps
•Evaluate current fire risks of Town of Tillsonburg
•Community risk profile
•Building stock profile
•Fire department capabilities
•Education programs
•Prevention programs
•Determine future fire protection needs
•Proactive futuring
•Evaluate emergency response trends
•Review population / community profile trends
Presentation Title | Section
74
15
Intermediate Next Steps
•Establish desired capability of fire service
•Council expectations
•Community engagement
•Industrial/Commercial expectations
•Fire department expectations
•Legislative requirements / minimum standards
•Identify options for developing and delivering fire
services
Presentation Title | Section
75
16
Questions?
Presentation Title | Section
76
Report Title By-Law 4091, Authorize Voting Method
Report No. CL 17-09
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments By-Law 4091
RECOMMENDATION
THAT Council receives Report CL 17-09 Authorize Voting method;
AND THAT By-Law 4091 to authorize the use of the Internet and Telephone Voting method for
the 2018 Municipal Election, be brought forward for Council consideration.
EXECUTIVE SUMMARY
At the Council meeting of January 23, 2017 Council passed the following resolution and direction
for staff.
“Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council endorse Option 3 – Internet/Telephone Voting, as the preferred voting method for
the 2018 Municipal Election, for both Advance and Voting Day polling;
AND THAT staff be directed to develop the 2018 Election Work Plan based on the preferred
method of voting;
AND THAT staff bring back a report regarding final quotes for procuring equipment and services
for the preferred voting method.
Carried”
BACKGROUND
As described in Report CL 16-30 brought to Council on October 11, 2016, with the timeline
amendments made under the Municipal Elections Modernization Act, 2016 (MEMA), and since
Council decided to proceed with an alternative voting method, Council must now authorize
electors to use such a method by passing a by-law on or before May 1st in the year before the
election year. This would mean that a bylaw would be required by May 1, 2017, to be effective
for the 2018 Municipal Election.
Page 1 / 2 CL 17-09 Authorize Voting method
77
Therefore, as Council has authorized the use Internet/Telephone Voting, as the preferred voting
method for the 2018 Municipal Election, for both Advance and Voting Day polling the attached
by-law is before Council for consideration.
FINANCIAL IMPACT/FUNDING SOURCE
All municipal election expenses are funded by the Election Reserve Fund.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Citizens are aware of ongoing Council initiatives and
Internet/telephone voting provides enhanced accessibility features for all citizens.
Page 2 / 2
78
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4091
BEING A BY-LAW to authorize the use of internet and telephone voting method for the 2018 Municipal Election.
WHEREAS Section 42 of the Municipal Elections Act, 1996 provides that the council of a
municipality may, by by-law, authorize electors to use an alternative voting method, such
as voting by mail, telephone, or internet, that does not require electors to attend at a voting place in order to vote;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg considers it
desirable to use internet and telephone as the preferred method of voting for the 2018
Municipal Election;
NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg
enacts as follows:
1.THAT the Council of the Corporation of the Town of Tillsonburg hereby authorizes
the use of internet and telephone voting for the purpose of counting votes at the2018 municipal election.
2.AND THAT By-Law 3760, to Authorize the Use of Optical Scanning Vote Tabulators
for the 2014 Municipal Election be and is hereby repealed.
3.AND THAT this By-Law shall come into full force and effect on the day of its passing.
READ A FIRST AND SECOND TIME THIS 27th DAY OF March, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 27th DAY OF March, 2017.
_____________________________
Mayor – Stephen Molnar
______________________________ Deputy Clerk – Tricia Smith
79
Report Title Internet/telephone Voting Vendor
Report No. CL 17-08
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments
RECOMMENDATION
THAT Council receives Report CL 17-08 Internet/telephone Voting Vendor;
AND THAT Council endorse InteliVote Systems Inc. for the provision of electronic voting
services for the 2018 Municipal Election.
EXECUTIVE SUMMARY
At the Council meeting of January 23, 2017 Council passed the following resolution and direction
for staff.
“Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council endorse Option 3 – Internet/Telephone Voting, as the preferred voting method for
the 2018 Municipal Election, for both Advance and Voting Day polling;
AND THAT staff be directed to develop the 2018 Election Work Plan based on the preferred
method of voting;
AND THAT staff bring back a report regarding final quotes for procuring equipment and services
for the preferred voting method.
Carried”
BACKGROUND
As described in Report CL 16-30 brought to Council on October 11, 2016, with the timeline
amendments made under the Municipal Elections Modernization Act, 2016 (MEMA), and since
Council decided to proceed with an alternative voting method, Council must now authorize
electors to use such a method by passing a by-law on or before May 1st in the year before the
election year. This would mean that a Council decision and implementing bylaw would be
required by May 1, 2017, to be effective for the 2018 Municipal Election.
Page 1 / 3 CL 17-08 Internet & Telephone Voting Ven
80
DISCUSSION
In coordination with the Township of South-West Oxford and the Township of East-Zorra
Tavistock, who will also be using Internet/Telephone voting for the 2018 municipal election, Staff
received quotes for the necessary services and equipment to be provided. There remain few
companies in this highly specialized market that have systems that have proven performance at
the required level. In total, four vendors submitted quotations to the municipal Clerk for review
and evaluation.
After substantial review in collaboration with South-West Oxford and East-Zorra Tavistock, Staff
short-listed the interested service providers based on two main factors:
1) Overall experience and familiarity with Ontario municipal elections;
2) Performance in previous Ontario municipal elections and specifically, the 2014
municipal election.
Following the short-listing, Staff met on March 3, 2017 directly with Intelivote Systems
Inc. and Dominion Voting Systems Corp. to further discuss their respective quotations
for services. The following is a summary of the quotes for services received for the Town:
Note: Based on 12,000 electors (2014 numbers).
Postage costs may vary depending on Canada Post
Both Intelivote Systems Inc. and Dominion Voting Systems Corp. would be quite capable of
providing the necessary services. However, Staff recommends using the services of Intelivote
Systems Inc. for two primary reasons:
1) Experience – of the 97 municipalities that used Internet/Telephone voting in the 2014
Ontario municipal elections, 48 used the services of Intelivote Systems Inc. (vs. 23 that
used the services of Dominion Voting Systems Corp.). Also, of the 44 municipalities that
used Internet/Telephone voting in the 2010 Ontario municipal elections, 34 used the
services of Intelivote Systems Inc.
Staff believe that it is fundamentally important to ensure that the election is conducted
Vendor
$ Per
Elector
Printing/ Postage
$ Per Elector
Total $
Per Elector
Total $
Intelivote
Systems Inc.
$1.35
$1.25
$2.60
$31,200.00
Dominion Voting
Systems Corp.
$2.00
$1.05
$3.05
$36,600.00
Page 2 / 3
81
using a company who has had extensive experience in this field with similar sized municipalities.
2) Cost Per Elector – ultimately, the services quoted by Intelivote Systems Inc. are less
expensive than those quoted by Dominion Voting Systems Inc.
Additionally, Staff has reviewed references for Intelivote Systems Inc., with positive results.
FINANCIAL IMPACT/FUNDING SOURCE
All municipal election expenses are funded by the Election Reserve Fund. Funds have been
budgeted and allocated to the reserve in the amount of $22,000 for the years 2015 & 2016 and
$10,000 for the year 2017. For 2018, $54,000.00 will be available, with the main cost attributed
to the electronic vendor costs contained in this report. Other expenses such as advertising and various supplies will still be required. Staff is confident that the 2018 election will be completed
within the budgeted allotment and any surplus funds will remain in reserves for the 2022
municipal election.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Section 1 – Excellence in Local Government
1.3 Demonstrate accountability – Citizens are aware of ongoing Council initiatives and
Internet/telephone voting provides enhanced accessibility features for all citizens.
Page 3 / 3
82
Report Title RFQ FOR ANIMAL CONTROL SERVICES
Report No. DCS 17-13
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date APRIL 10, 2017
Attachments Hillside Kennels Animal Control Agreement
RECOMMENDATION
THAT Council receives Report DSC 17-13 - RFQ for Animal Control Services as information;
AND THAT Council award Hillside Kennels Animal Control Ltd. the contract for the provision of
animal control services in the Town of Tillsonburg;
AND THAT By-Law ________ be brought forward in that regard for council consideration.
EXECUTIVE SUMMARY
The purpose of this report is to consider the submission received in response to a Request for
Quotation 2017-003 for Animal Control Services; and to recommend a proponent to undertake
these services for the municipality.
In order to enforce portions of the Animal Control By-Law the municipality retains an outside
service provider. The last request for quotation for animal control services was issued in 2013.
This competition resulted with the Town entering into an agreement with Hillside Kennels Animal
Control Ltd and since this time, Hillside Kennels has continued to provide these services for the Town. The current agreement/contact expires on April 30, 2017.
Due to the importance of this service for the residents of Tillsonburg and also the successful
operation of the business area, departmental staff prepared a concise process to ensure
accountability. The process is outlined below:
• The notice of the RFQ 2017-003 document was posted on the Town’s website on March
6, 2017;
• Information was posted in the Tillsonburg Update section of the local newspaper on March 8th, March 15th and March 22nd, 2017;
• The RFP document permitted proponents to submit innovative service delivery options or
permitted value-added components to their submissions if flexible service delivery options were possible;
• Staff contacted prospective proponents in the area to advise them of the notice;
Page 1 / 3 DSC 17-13 - RFQ for Animal Control Servi
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• To ensure messaging was consistent to all proponents and the public, the Chief Building
Official was the main municipal contact for any questions or points of clarification that may
have come up;
• RFP documents were available both electronically and by pick-up;
• There was an established RFQ committee composed of the Chief Building Official, By-law
Enforcement Officer and Development Technician to evaluate RFQ’s;
• References were requested of the proponents and reference checks conducted.
The Animal Control Services RFQ closed on March 30, 2017. In response to the public
advertisement only one RFQ package was distributed and one proposal submission was
received. The proposal received was submitted by Hillside Kennels Animal Control Ltd. The
proposal was opened on March 31, 2017 at the Customer Service Centre office. In attendance for the opening were the Chief Building Official, By-law Enforcement Officer and Development
Technician.
Due to receipt of only one submission, the following tables compare the current rates being
charged by Hillside Kennels under the existing contract to the rates submitted by Hillside Kennels for a following two year term as per the RFQ.
DESCRIPTION OF SERVICE CURRENT RATE
(Expires April 30, 2017)
2017-2018 RATE
(Year 1)
2018-2019 RATE
(Year 2)
Call Out Fee for Service – Dog or
Cat
100.00 100.00 105.00
Boarding Fee Per Day – Dog or
Cat
20.00 20.00 25.00
Euthanasia & Disposal - Dog 80.00 80.00 80.00
Euthanasia & Disposal - Cat 60.00 60.00 63.00
Patrol Fee – flat rate per request 100.00 85.00 85.00
Live Trap Placement 80.00 100.00 105.00
Dead Animal Pick-Up (call-out, pick-up, removal & disposal) 130.00 130.00 130.00
Court Appearance 40.00/hr 35.00/hr 35.00/hr
Trap Re-set Fee (when in Town) 20.00 20.00 20.00
Page 2 / 3 CAO
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Based on the above information and the current rapport with this contractor, staff is
recommending the selection of Hillside Kennels Animal Control Ltd. for the Town’s service
provider for the following reasons:
• Hillside Kennels meets the RFP requirements as set out by the Town.
• The proposal is competitive in relation to the current rates and fees being charged.
• With the exception of live trap placement, the proposal rates are the same or less
compared to current rates for the same service.
CONSULTATION/COMMUNICATION
In search of competitive pricing, staff was unsuccessful in sourcing other qualified animal control
contractors within the Town’s service area (able to respond within 1 hour). Both Maple Oak and
Cranberry Kennels who used to provide quotation closed their operations in 2013 and staff is not
aware of any other qualified providers within the area. In consultation with neighbouring municipalities within a one hour range it was noted that they have similar issues in response to RFP/RFQ’s for animal control services.
FINANCIAL IMPACT/FUNDING SOURCE
The budget for 2017 animal control services contractor is set at $35,000.00 which took into
account a potential increase in service costs due to the expiration of the agreement. If the contract is awarded to Hillside Kennels it is reasonable to expect that the 2017 animal control contract will be under budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
Page 3 / 3 CAO
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THIS AGREEMENT made the _____ day of __________, 2017.
BETWEEN:
HILLSIDE KENNELS ANIMAL CONTROL LTD. hereainafter called the “Contractor”
OF THE FIRST PART
and THE CORPORATION OF THE TOWN OF TILLSONBURG
hereinafter called the “Town”
OF THE SESCOND PART
WHEREAS the Town of Tillsonburg is desirous of entering into an Agreement for contracted
animal control services within the Town of Tillsonburg,
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. To exercise the duties as required under Town of Tillsonburg By-Law No. 3507, and
amendments thereto, for the control of animals, specifically dogs and cats.
2. To maintain an animal shelter for the keeping of dogs and cats under requirement of the Board of Health. Such animal shelter is to be approved by regulation through The
Ontario Ministry of Agriculture, Food and Rural Affairs.
3. The Town hereby covenants to pay the agreed upon price, as per Schedule “A” to this
Agreement, to the Contractor forty five (45) days from receipt of the invoice for services, and continuing for the life of the Agreement. Invoices will be based on services provided
the previous month and will include an itemized list of activities for the period covered.
4. The Contractor shall respond to calls for service regarding dogs running at large within
the Town of Tillsonburg. Complaints will be forwarded to the Contractor from the Town and the OPP regarding dogs running at large. The Contractor will be responsible for
providing documentation of incidents, which will be submitted to the By-Law
Enforcement Officer.
5. Complaints regarding cats will be forwarded to the Contractor from the Town. The Contractor shall attend the residence with authorization from the Town. In the event that
the cat is not confined, the Contractor shall receive authorization from the Town to offer
the use of a live trap in order to contain the animal.
6. The Contractor shall be responsible for selling a current dog or cat tag to any owner of a dog or cat prior to the dog or cat being released from the pound. No additional
compensation will be paid for tag sales. The Town shall provide the Contractor with a
supply of current year tags.
7. The Contractor will not release any dog until proof is produced that the dog is currently
licensed within the Town, or the municipality where the dog is from.
8. A list of all tags sold shall be provided monthly to the Town, using a form that will be
provided by the Town’s By-Law Enforcement Officer.
9. Tag monies shall be remitted along with the monthly billing to the Tillsonburg Customer
Service Centre.
10. The Town shall provide the Contractor with a supply of current year tags sold to date. The list of the tags sold shall be provided to the Contractor on a monthly basis.
11. The Contractor shall record information regarding dogs running at large and proceed as
necessary with further action. Information/evidence regarding dogs running at large will
be provided to the Town’s By-Law Enforcement Officer. The Contractor shall attend
court as required.
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12. The Contractor will keep accurate records as required by the Town and the Ontario
Ministry of Agriculture, Food and Rural Affairs (OMAFRA). The Contractor shall
submit monthly reports to the Town by no later than the 10th day of the following month.
The reports must include, but not be limited to:
1) the date of pick-up of dog(s) and/or cat(s),
2) the name, address and telephone number of the complainant,
3) the name, address and telephone number of the owner (if animal is redeemed),
4) the tag number sold to owner,
5) the total costs associated with the redemption, 6) the number of animals picked up,
7) a description of the animal,
8) the condition of the animal,
9) the disposition of the animal (i.e. redeemed, adopted, euthanasia),
10) the total cost of the call including pick-up fee, boarding costs and euthanasia cost,
11) the number and location of traps set.
13. Patrols shall be scheduled at the request of the Town and shall not be performed on a
routine basis.
14. The Contractor shall reply courteously and promptly to all inquiries to call for service,
provide approximate response time to the complainant at the time the call for service is
received by the Contractor, and respond to calls within one (1) hour from the initial time
of notification, provide a 1-800 number for the duration of this agreement and provide a website link.
15. The Contractor shall ensure that all sick or injured animals receive immediate medical
attention by a qualified veterinarian. Veterinary services must be available on a twenty-
four hour basis to handle emergencies.
16. The Contractor shall keep all dogs or cats impounded for a minimum of three (3) days,
holidays included. The Contractor shall attempt to contact the owner of the dog or cat
impounded as quickly as possible. The Contractor is encouraged to keep the animal
longer than the required three days at the Contractor’s expense to promote adoptions and cost savings.
17. The Contractor shall charge the pet owner the sum of the call out fee plus the per diem
boarding fee when the owner redeems the pet. These funds shall be deducted from the
Town’s monthly invoice.
18. The Contractor shall advise the By-Law Officer when a second offence occurs.
19. The Contractor agrees to provide Interact, MasterCard and Visa services as well as
mobile Interact, MasterCard and Visa.
20. The Town will conduct quarterly reviews of the Contractor. This review will be
conducted by the Chief Building Official and the By-law Enforcement Officer. Items
that will be covered in this contract can include amongst other items, verifying level of
service, response time, customer service, billing discrepancies, the adoption program and vaccinations.
21. The Contractor shall provide a comprehensive adoption program. Accurate records will
be kept by the Contractor related to all adoptions of all animals. The Contractor may
retain any revenue derived from an adoption of an animal.
22. All animals to be euthanized shall be dealt with in a humane way and in accordance with
Provincial regulations. A certified and licensed Veterinarian will conduct all disposals.
All animals diagnosed as diseased by a certified and licensed Veterinarian may be
disposed of immediately. All others must be held in conformance with Provincial regulations. All records related to disposal of any animal shall be kept and available to
the Town upon request.
23. The Contractor shall provide and maintain a pound facility and offer animal control
services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Board of Health, The
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Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The
Municipal Act, and any rules or regulations established by Ontario Ministry of
Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and
outdoor run area as well as holding cages.
24. The Contractor must operate and be licensed under the rules and regulations of The
Ontario Ministry of Agriculture, Food and Rural Affairs. The Contractor should be a
member in good standing of The Association of Animal Shelter Administrators of
Ontario.
25. Animal control facilities should be capable of housing enough animals for periods
beyond the required three day stay, in an effort to promote adoption.
26. All facilities must meet the criteria required by legislation and must be inspected on an annual basis by OMAFRA. The Contractor must show a good disease prevention
program, including cleaning, quarantine, and a vaccination schedule. Any deficiencies
shall be reported to the Town forthwith.
27. The facilities shall be open from 8:00 a.m. to 7:00 p.m., Monday to Friday and 8:00 a.m. to 12:00 p.m. on Saturdays.
28. A suitable vehicle(s) will be included and provided by the Contractor. Said vehicle(s)
will be clearly marked as an animal control service vehicle. All vehicles will be properly
insured, maintained and equipped, and be maintained in a tidy condition.
29. The vehicle(s) used for animal control services shall be equipped with trained staff in the
care, capture, confinement and handling of injured or difficult animals. The equipment in
the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer
guns, traps, etc.
30. The Contractor shall be responsible for all costs including fuel, operation, maintenance,
licensing and insurance of all equipment and vehicles used to supply the Animal Control
Service.
31. The Contactor shall provide a twenty-four hour service using either staff or an answering
service (no telephone answering machine) to receive calls from the Oxford OPP or the
Tillsonburg Customer Service Centre.
32. The Contractor shall provide dog and cat care services by fully trained and fully qualified staff in the animal control field.
33. The Contractor shall investigate complaints received from Municipal Staff or Oxford
OPP regarding animals running at large, and respond or take action to dogs and/or cats
running at large.
34. All dogs and/or cats picked up while running at large will be returned to the Animal
Control Shelter; properly recorded and held for recovery by owners in accordance with
By-Law 3507, or amendments thereof, and if not claimed can be sold as pets, adopted or
disposed of through a proper and Licensed Veterinarian Service in a humane manner.
35. The Contractor shall furnish to the Town, upon the execution of this Agreement, a
Clearance Certificate issued by the Workplace Safety & Insurance Board which waives
its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Workplace Safety & Compensation Board.
36. The Contractor shall perform the services as agreed herein with regard to the Town's
Health and Safety Policies and Procedures. The responsibilities of the Contractor include the following:
a) demonstrate the establishment and maintenance of a health and safety program
with objectives and standards consistent with applicable legislation and the
Town's health and safety policy and requirements;
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b) include health and safety provisions in their management system to reach and
maintain consistently high level of health and safety; and
c) ensure the workers in your employ are aware of the hazardous substances that may be in use at the workplace and wear the appropriate personal protective
equipment required for the area.
37. The Contractor shall post the animal recovery costs as set by the Town in the Animal
Control Shelter.
38. The Contractor shall indemnify and save completely harmless the Town from and against
all actions, suits, claims and demands of any kind which may be brought against or made
upon the Town, and against all loss, costs, damages, injuries, or expenses which the
Town may sustain, incur or become liable for arising from the negligence of the Contractor or his/her employees.
39. This Agreement may be terminated by the Town upon sixty (60) days written notice.
40. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Town and signing by the
Contractor and shall not be assigned without the consent of both Parties.
41. This Agreement shall be effective from May 1, 2017 up to and including April 30 2019.
The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force.
IN WITNESS WHEREOF THE CORPORATE SEAL OF THE TOWN IS HEREUNTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS
THEREOF.
HILLSIDE KENNELS ANIMAL CONTROL LTD.
_____________________________ ________________
Tracy Gibson Date
______________________________ ________________ Date
THE CORPORATION OF THE TOWN OF TILLSONBURG
_____________________________ ________________
MAYOR Date
______________________________ ________________
CLERK Date
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SCHEDULE "A" to Agreement
The following represents a listing of services and the respective fees.
DESCRIPTION OF SERVICE 2017-2018
RATE
(Year 1)
2018-2019
RATE
(Year 2)
Call Out Fee for Service – Dog or Cat 100.00 105.00
Boarding Fee Per Day – Dog or Cat 20.00 25.00
Euthanasia & Disposal - Dog 80.00 80.00
Euthanasia & Disposal - Cat 60.00 63.00
Patrol Fee – flat rate per request 85.00 85.00
Live Trap Placement 100.00 105.00
Dead Animal Pick-Up (call-out, pick-up,
removal & disposal)
130.00 130.00
Court Appearance 35.00/hr 35.00/hr
Trap Re-set Fee (when in Town) 20.00 20.00
These fees do not include HST.
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CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NO. 4096
A BY-LAW To Authorize an Agreement between the Town of Tillsonburg and Hillside Kennels Animal Control Ltd. for the Provision of Animal Control
Services in the Town of Tillsonburg.
WHEREAS Section 10, 11 of the Municipal Act, R.S.O. 2001, provides that a
municipality may provide a service and pass by-laws respecting animals.
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg deems
it necessary and expedient to enter into an agreement with Hillside Kennels Animal
Control Ltd. for the provision of animal control services in the Town of Tillsonburg.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. THAT the Council of the Town of Tillsonburg enter into an agreement
with Hillside Kennels Animal Control Ltd., to regulate the running at large of animals
in the Town of Tillsonburg as attached as Schedule "A" to this bylaw.
2. THAT Schedule "A" attached hereto is hereby declared to be a part of this
by-law as if written and incorporated herein.
3. THAT Hillside Kennels Animal Control Ltd. be appointed as the Animal Control Officers for the Town of Tillsonburg.
4. THAT this by-law shall come into full force and effect upon final passing.
5. THAT By-law No. 3720 passed on April 22, 2013, to Authorize an Agreement
between the Town of Tillsonburg and Hillside Kennels Animal Control Ltd. be hereby
repealed.
READ A FIRST AND SECOND TIME THIS 10th day of April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of April,
2017.
_____________________________ MAYOR – Stephen Molnar
_________________________
TOWN CLERK – Donna Wilson
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Report Title Property Standards By-Law Amendment - Heating
Report No. DCS 17-11
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments N/A
RECOMMENDATION
THAT Council receive Report DCS 17-11 - Property Standards By-Law Amendment – Heating
as information.
AND THAT Property Standards By-Law 3638 be amended to clarify the requirement for heat in the Town of Tillsonburg.
AND THAT By-Law ________ be brought forward in that regard for council consideration.
EXECUTIVE SUMMARY
Section 4.09 of Property Standards By-Law 3638 specifies minimum requirements for residential
heating. In discussion with professional associations, it was identified that the wording should be
modified to better reflect the purpose, intent and enforceability of the by-law. As a result an
amendment is being proposed to the current wording. Currently the by-law requires that a
landlord only provide equipment capable of maintaining 21 Degrees Celsius, and not that the heat can be maintained at 21 Degrees Celsius.
PROPOSED CHANGES
Current By-Law Wording
4.09 HEATING- AIR CONDITIONING
1. Every residential dwelling shall have heating equipment capable of maintaining a temperature of 21°Celsius (70 °Fahrenheit).
Proposed Wording
4.09 HEATING- AIR CONDITIONING
1. Every residential dwelling shall have functional heating equipment to maintain a minimum temperature of 21°Celsius (70 °Fahrenheit).
Page 1 / 2 PS By-Law- Heat Amendment
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CONSULTATION & COMMUNICATION
Staff consulted with the Ontario Association of Property Standards Officers and the Ontario
Building Officials Association.
FINANCIAL IMPACT/FUNDING SOURCE
N/A
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
Page 2 / 2 CAO
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4098
A BY-LAW to amend Bylaw 3638, for Prescribing Standards for the Maintenance and
Occupancy of Property within the Town of Tillsonburg
WHEREAS The Town of Tillsonburg is desirous of amending Bylaw 3638,
AND WHEREAS there is a need to clarify the wording to reflect the purpose, intent
and enforceability of the by-law to ensure that heat can be maintained at 21 degrees Celsius in every residential dwelling.
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the
Town of Tillsonburg enacts as follows:
THAT Section 4.09 to Bylaw 3638 be amended as follows:
4.09 HEATING- AIR CONDITIONING
1. Every residential dwelling shall have functional heating equipment to maintain a minimum
temperature of 21°Celsius (70 °Fahrenheit).
AND THAT all other terms of the By-Law 3638 shall remain the same.
READ A FIRST AND SECOND TIME THIS 10th Day of April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th Day of April, 2017.
Mayor – Stephen Molnar
Town Clerk – Donna Wilson
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Report Title Discharge of Firearms By-Law
Report No. DCS 17-12
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments - Current By-Law 2296
- Proposed Discharge of Firearms By-Law 4097
RECOMMENDATION
THAT Council receive Report DCS 17-12 Discharge of Firearms By-Law as information.
AND THAT Discharge of Firearms By-Law 4097 to regulate the discharge of firearms and bows
in the Town of Tillsonburg be brought forward for Council consideration.
EXECUTIVE SUMMARY
Staff have been tasked with updating By-Law 2296 to reflect current legislation, as well as
address and clarify such items as cross bows, air guns and paintball guns. CHANGES FROM CURRENT BY-LAW
1. SECTION 1- Intent and Scope- Defines the intent and scope of the Firearms Discharge
By-Law. By-Law 2296 lacked this.
2. SECTION 2- Definition and Interpretation- More definitions were added to the by-law and
definitions are clearer. The definitions also address such items as cross bows, air guns
and paintball guns. Also, references to obsolete legislation have been removed.
3. SECTION 4- Exemptions- Provisions were added to exempt the discharge of firearms and bows when the discharge occurs at an approved target facility. Also included in this
section is an exemption for Law Enforcement and Animal Control Officers when in the
course of carrying out their duties. Further, military funerals/processions are exempt from
this by-law.
4. SECTION 5- Administration and Enforcement - Previous by-law lacked administration procedure, entry onto land and inspection requirements. This has been addressed with
the addition of this section.
5. SECTION 6- Offences, Penalty and Fine Recovery- Minimum fine amount has been
included ($250.00) as well as framework for subsequent offences (if applicable).
Page 1 / 2 DCS 17-12 - Discharge of Firearms By-Law
95
CONSULTATION/COMMUNICATION
Staff consulted with the Municipal Law Enforcement Officers Association and local agencies. A
draft copy of the Discharge of Firearms By-Law was provided to Ontario Provincial Police, Chair
of the Tillsonburg Police Services Board, Ministry of Natural Resources and Long Point Conservation Authority for review and comments. Contacted members from each agency are as follows:
- Ontario Provincial Police (S/Sgt. John Murray)
- Tillsonburg Police Services Board (Larry Scanlan)
- Ministry of Natural Resources and Forestry (Jamie Stewart)
- Long Point Conservation Authority (Janice Robertson)
FINANCIAL IMPACT/FUNDING SOURCE
No foreseeable financial impact.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
Page 2 / 2 CAO
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 221110 4
A BY-LAW to prohibit and regulate the use and
discharge of firearms.
WHEREAS authority is granted to the Council under the Municipal
Act, Chapter 302, Section 210, Paragraph 29 to pass by-laws
to prohibit or regulate the discharge of guns or other firearms,
air -guns or any class or type hereof in the municipality or
in any defined area or areas thereof.
BE IT THEREFORE ENACTED by the Council of the Corporation
of the Town of Tillsonburg as follows:
1. For the purpose of this By -Law the following definition
shall apply:
a) "Firearm" shall mean;
i) a firearm as defined in The Criminal Code of
Canada;
a firearm as defined in The Game & Fish Act
of Ontario;
a sling, sling -shot or any other device designed
to propel a projectile;
b) "Area" shall mean any or all areas within the limits
of the Town of Tillsonburg.
c) A "Minor" shall mean any person under the age of eighteen
years.
2. No person shall discharge a firearm within the limits of
the Town of Tillsonburg.
3. A parent or guardian of a minor shall not permit such minor
to carry in public any firearm as defined in this By -Law,
unless accompanied by parent or guardian.
4. Paragraphs 2 & 3 shall not apply where any approved rifle
range has been established.
5. Any person contravening the provisions of this By -Law shall
be subject to a fine of not more than $2,000.00, exclusive
of costs.
6. This By -Law is passed pursuant to the provisions of The
Municipal Act, RSO 1980 Chapter 302, Sections 210 (29) and
321 and The Ontario Fish & Game Act RSO 1980 Chapter 182.
READ A FIRST and SECOND T1ME on the 25th day of March, 1985.
READ a THIRD TIME and FINALLY PASSED on the
1 41 day of pr % 1985.
MAYOR
4i_7 CLERK
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4097
A BY-LAW to regulate the discharge of firearms and bows in the Town of Tillsonburg.
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Municipal Act”), provides that municipal powers shall be exercised by by-law;
AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, as amended, section 119,
authorizes a local municipality, for the purpose of public safety, to prohibit or regulate
the discharge of guns or other firearms, air-guns, spring-guns, crossbows, long-bows
or any other firearm.
AND WHEREAS the Town may enact by-law provisions that (without limitation)
create offences, impose fines, authorize orders to achieve compliance or discontinue
contraventions, authorize inspections, authorize remedial work and provide for the
collection of remediation costs, pursuant to Part XIV of the Municipal Act, including
sections 425, 429, 435 - 438, 441.1 and 444 - 446;
NOW THEREFORE Council hereby enacts the following:
SECTION 1
SCOPE OF BY-LAW
1.1 SHORT TITLE
This By-law, as amended from time to time, shall be known as the “Discharge of
Firearms By-Law”
1.2 INTENT AND SCOPE
The purpose of this By-law is to regulate the discharge of guns or other firearms, air-
guns, spring guns, paint ball guns or markers, crossbows, long bows or any other firearm.
1.3 CONTENT OF BY-LAW
All references in this By-law to sections, requirements, exceptions, tables, figures,
schedules and maps, refer to those in this By-law unless otherwise indicated.
Headings given in this By-law are for convenience only, and do not form part of this By-law.
1.4 RELATION TO OTHER GOVERNMENT REQUIREMENTS (COMPLIANCE WITH
OTHER REGULATIONS)
This By-law shall not be construed so as to reduce or mitigate restrictions or requirements that are lawfully imposed by the Town or by any governmental
authority. Without limiting the foregoing, compliance with this By-law does not
relieve any person from complying with by-laws enacted by the County of Oxford or
1
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other By-laws enacted by the Town;
SECTION 2
DEFINITIONS AND INTERPRETATION
2.1 DEFINITIONS
The terms set out below shall have the following meanings in this By-law:
“Animal Control Officer” means any person designated or contracted as an Animal
Control Officer by the Town of Tillsonburg.
“Bow” means a longbow, compound bow, re-curve bow, or any class thereof, or cross-bow
“Council” means the Municipal Council of the Corporation of the Town of
Tillsonburg.
“Educational Institution” means any educational institution under the jurisdiction of
the Ministry of Education or the Ministry of Colleges and Universities; a non-profit institution licensed or recognized by or under an Act of Parliament or the legislature of
a province to provide pre-school, elementary, secondary or post-secondary
education; and a non-profit institution that is directed or controlled by a board of
education regulated by or under an Act of the legislature of a province and that
provides continuing, professional or vocational education or training and includes an outdoor area when in use for instructional or recreational purposes by an education
institution, whether or not adjacent to a building
“Firearm” means a barrelled weapon from which any shot, bullet or other projectile
can be discharged and that is capable of causing serious bodily injury or death, and
includes air-guns, spring-guns, pellet gun or paint ball gun.
“Indoor Paintball Facility” means an enclosed structure that is designed for the
purpose of conducting paintball gun activities.
“Law Enforcement Officer” includes a Police Officer, a Provincial Offences Officer
and Municipal Law Enforcement Officer.
“Sling Shot” means a sling or sling shot or any device designed to propel a projectile.
“Target Archery Facility” means an enclosed structure that is designed for the
purpose of conducting archery activities.
“Target Gun Range Facility” means an enclosed structure that is designed for the
purpose of firing firearms at targets.
“Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as amended.
“Owner” a registered owner of land, or any Person in control of land including
(without limitation) a lessee or an occupant thereof.
2
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“Person” means an individual, firm, corporation, association or partnership.
SECTION 3
GENERAL PROHIBITIONS
3.1 Discharge within Town of Tillsonburg Limits
(a) No person shall discharge a firearm, bow, or sling shot within the limits of the
Town of Tillsonburg except as provided for in Section 4.
(b) No owner or occupier of property shall permit the discharge of a firearm or bow
within the limits of the Town of Tillsonburg except as provided for in Section 4. (c) No person, owner or occupier of property shall fail to ensure that projectile (s)
discharged from the firearm, bow, or sling shot will not leave the property where
the discharge took place.
(d) No person shall obstruct a Law Enforcement Officer while such Law Enforcement Officer is engaged in his or her duties under this By-Law.
SECTION 4
EXEMPTIONS
4.1 Exemption- Location
This By-Law shall not apply when firearm (s), sling shot, or bow discharge occurs:
(a) Within an Indoor Paintball Facility
(b) Within an Indoor Archery Facility
(c) Within an Indoor Gun Range Facility
(d) Within an Educational Institution
(e) During a military funeral proceeding
4.2 Exemption- Law Enforcement Officers
This By-Law shall not apply to Law Enforcement Officers while such Law
Enforcement Officer is engaged in his or her duties.
4.3 Exemption- Animal Control Officer
This By-Law shall not apply to Animal Control Officers while such Animal Control
Officer is engaged in his her duties as contracted or required by the Town of
Tillsonburg.
SECTION 5
ADMINISTRATION AND ENFORCEMENT
5.1 Subject to sections 435 and 437 of the Municipal Act, including the provision of notice
to an occupant of land when required, and production of the Officer’s identification
when requested, an Officer may enter land or a Building at any reasonable time for
the purpose of carrying out an inspection to determine whether or not the following
3
100
are being complied with:
(a) this By-law;
SECTION 6
OFFENCES, PENALTY AND FINE RECOVERY
6.1 Subject to subsection 16.2, any person who contravenes a provision of this By-law, and
an officer or director of a corporation in the event of a contravention by a corporation, is
guilty of an offence and upon conviction is liable to a fine or penalty as follows:
(a) for a first offence, a minimum of $250.00 and a maximum of $5,000.00;
(b) for a second offence, a maximum of $15,000.00; and
(c) for a third or subsequent offence, a maximum of $30,000.00.
6.2 If this by-law is contravened and a conviction entered, in addition to any other remedy
and to any penalty imposed by the by-law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order,
(a) prohibiting the continuation or repetition of the offence by the person convicted;
and
(b) requiring the person convicted to correct the contravention in the manner and
within the period that the court considers appropriate.
6.3 Pursuant to section 441 of the Municipal Act, if any part of a fine for a contravention of
this by-law remains unpaid after the fine becomes due and payable under section 66 of
the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, including any
extension of time for payment ordered under that section, the Town may give the person against whom the fine was imposed a written notice specifying the amount of
the fine payable and the final date on which it is payable, which shall be not less than
twenty one (21) days after the date of the notice.
SECTION 7
SEVERABILITY
7.1 In the event any section or sections of this By-law or parts of it are found by a Court to be
illegal or exceed the power of the Council to enact, such section, or sections, or parts
thereof shall be deemed to be severable and all other sections, or parts of this By-law shall
be deemed to be separate and independent and shall continue in full force.
4
101
SECTION 8
EFFECTIVE DATE
8.1 THAT By-Law 2296, passed on the 16th day of April, 1985, to prohibit and regulate the
use and discharge of firearms is hereby repealed.
8.2 This By-Law shall take effect on the date of its final passage by Council.
READ A FIRST AND SECOND TIME THIS 10th DAY OF April, 2017
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF April, 2017
______________________________
Mayor – Stephen Molnar
______________________________
Town Clerk – Donna Wilson
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Report Title Lease of Industrial Lands for Agricultural Purposes
Report No. DCS 17-10
Author Cephas Panschow
Meeting Type Council Meeting
Council Date MARCH 27, 2017
Attachments Lease agreement
RECOMMENDATION
THAT Council receive Report DCS 17-10 Lease of Town’s Industrial Lands for Agricultural
Purposes;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement with John Vieraitis for the lands described as:
(i) Lands located on the south side of Hwy 3, legally described as part of Lots 1 and
2, Concession 5, North of Talbot Road, and more particularly described as, Parts 1, 2, 3, 4, 13 and part of Part 12 and 15, RP 41R-8336, consisting of approximately 37 acres of arable land;
(ii) Lands located on the east side of Highway 19 (Vienna Road), legally described as
Lot 1613, Lot 1638B, Plan 500; part of Lots 8 and 9, Concession 4, North of Talbot Road, consisting of approximately 17 acres of farmable land, and including: a. Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2, Plan 41R-6496;
b. Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(iii) Lands located on the west side of Rokeby Sideroad, legally described as Lot 1641, Plan 500, MID Con 4 North of Talbot Road, Pt Lot 10, being part of Parts 1 & 2, Plan 41R-8386 (Oxford Registration #)/37R-10038, consisting of approximately 27
acres of arable land;
for a three year term expiring on December 31, 2019 subject to the terms and conditions contained within the lease agreement;
AND THAT a bylaw be brought forward in this regard.
EXECUTIVE SUMMARY The purpose of this report is to seek Council approval to award the tender for the lease of the
Town’s industrial lands for agricultural purposes. The tender was released on February 16,
2017 with a response date of March 7, 2016 with two bids were received by the deadline.
The proposed lease is for three crop years and would terminate on December 31, 2019.
The lease will result in revenue of $17,625 for the Corporation.
Page 1 / 3
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BACKGROUND
The following table summarizes the two bids received:
Company Revenue Acres Average
Price/Acre
Crop Plan
Anspach $16,767 81 $207 Corn/soybean rotation using
conventional tillage with both GMO
and non-GMO seeds. Glphosate
and other conventional herbicides
will be used.
John Vieraitis $17,625 81 218 Hwy 3 Lands - Organic corn or
edamame
Vienna Rd Lands – Conventional
corn, rye and soybean rotations
Rokeby Rd Lands – Corn/soybean
rotation
Based on the above summary, staff is recommending that the lease be awarded to John
Vieraitis for a three year period.
The successful bidder will be required to enter into a Lease Agreement with the Town of Tillsonburg, which includes general and specific provisions relating to the use of the land. The
Lessee will be required to provide proof of liability insurance in an amount not less than
$2,000,000 with the Town of Tillsonburg named as an additional insured.
COMMUNITY STRATEGIC PLAN
Not applicable.
CONSULTATION/COMMUNICATION
The Tender opportunity was circulated to area farmers on February 16, 2017, published in the
Tillsonburg News (Community Update page) on March 1, 2017, and posted to the Town’s
website.
The proposed lease has been developed based on advice from the Town’s solicitor.
Page 2 / 3
104
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 Economic Development & Marketing Budget has estimated revenue of $18,000 from
Industrial Land agricultural leases. If the recommended motion is approved this will result in
annual revenue of $17,625, which is in line with the budget estimate.
The lease of industrial lands for agricultural purposes results in taxable assessment, which
means that the Town of Tillsonburg is responsible to pay County and Education taxes. These
costs are paid for out of the lease revenue. The remaining lease revenue would be allocated to
the Economic Development & Marketing Budget.
Page 3 / 3
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THIS AGREEMENT made in quadruplicate this __21__ day of ____MARCH________, 2017.
BETWEEN: THE CORPORATION OF THE TOWN OF TILLSONBURG
hereinafter called the Lessor, of the First Part,
-and-
JOHN VIERAITIS
hereinafter called the Lessee, of the Second Part WHEREAS the Lessor is the owner of lands hereinafter described
(a) Lands located on the south side of Hwy 3, legally described as part of Lots 1 and 2,
Concession 5, North of Talbot Road, and more particularly described as, Parts 1, 2, 3, 4, 13 and part of Part 12 and 15, RP 41R-8336, consisting of approximately 37 acres of arable land;
(b) Lands located on the east side of Highway 19 (Vienna Road), legally described as Lot
1613, Lot 1638B, Plan 500; part of Lots 8 and 9, Concession 4, North of Talbot Road, consisting of approximately 17 acres of farmable land, and including: i. Unnamed Road adjacent to Lots 1612, 1613 and 1614, Part 2, Plan 41R-6496;
ii. Unnamed Road adjacent to Lots 1612, 1613 and 1614; and,
(c) Lands located on the west side of Rokeby Sideroad, legally described as Lot 1641, Plan 500, MID Con 4 North of Talbot Road, Pt Lot 10, being part of Parts 1 & 2, Plan 41R-8386 (Oxford Registration #)/37R-10038, consisting of approximately 27 acres
of arable land;
(collectively the “Lands”) AND WHEREAS the Lessor is desirous of leasing the Lands to the Lessee and the Lessee is
desirous to lease the Lands for agricultural purposes subject to the conditions hereinafter set forth
in this agreement (the “Lease”).
NOW THEREFORE THIS INDENTURE WITNESSETH
1. PAYMENT
The Lessee covenants with the Lessor that the Lessee shall pay annual rent for the Lands as set out below to the Lessor by two payments each year during the term of this Lease. The first payment of which shall constitute 50% of annual rental fee and shall be due and payable no later
than April 1 of each year that this Lease remains in force and the remaining 50% of the annual
rental fee shall be due and payable on November 30 of each year that this Lease remains in force:
(a) Annual rent of $17,625 based on a blended rate of $225 per acre (the “Base Rent”).
2. TERM
The term of the Lease shall be from April 1, 2017 to December 31, 2019 (the “Lease Term’). The Lease Term can be extended for additional one (1) year terms by the Lessor in its sole and
absolute discretion. There is no representation or warranty of the Lessor that it must, shall or
will extend the Lease Term.
Lessor’s Initials __________ Lessee’s Initials __________ 1
106
3. CONDITION OF THE LANDS
The Lessee acknowledges and agrees that it is leasing the Lands in its current condition “as is” and the Lessee has conducted all inspections and performed its own due diligence to determine
the suitability of the Lands for the Lessee’s use. The Lessee acknowledges that the Lessor has
made no representation or warranty and provides no covenant, representation or warranty
concerning soil conditions, the existence of any items below the surface, and/or the environmental status of the Lands at any time. The Lessee acknowledges having inspected the property prior to signing this Lease and has relied upon its inspection regarding the suitability,
condition, and state of repair of the Property. The Lessee further acknowledges that it has
conducted its own due diligence as the size of the Lands and the size of the arable part of the
Lands and not relied upon any representation or warranty of the Lessor. The Lessee acknowledges that Base Rent shall not alter if size of the arable land is less than as set out in this Lease.
4. USE
(a) The Parties agree that the crops to be grown on the Lands shall be agreed upon by the Parties prior to planting and shall generally be a soybean, wheat, rye, corn or organic
corn, vegetable or organic edamame or hay crops.
(b) The Lessee shall not do or permit to be done on the Lands anything which may: i. Constitute a nuisance;
ii. Cause damage to the Lands;
iii. Cause injury or annoyance to occupants of neighbouring premises;
iv. Make void or voidable any insurance upon the Lands; v. Constitute a breach of any by-law, status, order or regulation of any municipal, provincial or other competent authority relating to the Lands; and,
vi. Create any environmental hazard.
(c) The Lessee shall not store, allowed to be stored or do anything that creates hazardous waste or toxic material as defined by the Environmental Protection Act or any related, amended or successor legislation. If any order is made by any level of government,
including all agencies, Crown corporations plus municipal bodies, or Court is made as
a result of the Lessee’s, or its servants, directors, employees, invitees, customers or
agents, actions or inaction under this Article then the Lessee shall satisfy the terms of such order including, but not limited to, paying all costs of the work required and shall indemnify and save the Lessor harmless from any costs, including legal costs, if
the Lessor suffers any damages or pays any costs associated with such order.
(d) In order to operate this farm efficiently and to maintain it is high state of productivity of the Lands, the Lessee covenants as follows:
i. To allow any incoming lessee or purchaser to enter upon the Lands after
harvest in the last year of the Lease Term and have reasonable privileges and
right-of-way to work on the Lands; ii. To prepare a soil analysis prior to the commencement of the Term and a
second soil analysis at the end of the Lease Term or sixty days after a
Termination Notice has been served by either Party (the “Soil Tests”). The
cost of the Soil Tests shall be payable by the Lessee without contribution of the Lessor. The Lessee shall provide the Lessor a copy of each of the Soil
Tests within 10 of the Lessee’s receipt of the Soil Tests;
iii. To remove all crops from the ground at the end of the Lease Term; and, iv. It will not construct any buildings upon the Lands.
Lessor’s Initials __________ Lessee’s Initials __________
2 107
5. RIGHT TO SELL SUBJECT LANDS
The Lessee acknowledges that the Lessor shall have the right to sell any part or parts of the Lands upon sixty (60) days notice, in writing, and upon expiry of such notice the Lessee shall
surrender that part (or all if required by the notice) of the Lands sold by the Lessor and subject to
the condition that if the Lessor sells and requires possession of any or all of the subject lands on
which an agricultural crop is growing, the Lessee shall be compensated for any and all expenses incidental to growing such crop and the Base Rent shall be revised to take into account the adjustment of that part of the Lands not surrendered (if any) throughout the balance of the Lease
Term. The Lessee must provide to the Lessor detailed accounting of the costs incurred for the
lands in order to be reimbursed for the loss of the growing crops. The Lessee shall not demand,
claim or plead any damages, costs, monies or compensation from the Lessor of any kind whatsoever and howsoever except as specifically provided for in this paragraph 5. The Lessee waives any and all claims, damages and/or losses for future income, profits or monies due to the
surrender of some or all of the Lands.
6. FARM BUSINESS REGISTRATION NUMBER The Lessee shall be required to provide proof of valid Farm Business Registration Number
(OFA, CFFO or proof of exemption) to the Lessor prior to commencement of the Lease Term.
7. QUIET ENJOYMENT OF LANDS IT IS further specifically agreed by and between the Parties hereto that the Lessor covenants with
the Lessee for quiet enjoyment of the Lands. Notwithstanding the foregoing, the Lessor shall be
permitted to access the Lands for any purpose(s), with the costs of any minor crop damage being
borne by the Lessee. 8. ASSIGNMENT
The Lessee acknowledges and agrees that it will not assign or sublet the Lands without approval
by the Lessor, which may be withheld by the Lessor at its sole and absolute discretion. The Lessee further covenants that it will not conduct any business, trade, enterprise or objects on the Lands other than to use the Lands for its own agricultural purposes pursuant to the terms and
conditions contained in this Lease.
9. INSURANCE The Lessee shall obtain Farm liability insurance of at least Two Million Dollars ($2,000,000),
covering injury to, or destruction of person or property, for which the Lessee may be held liable.
The Lessee must obtain Farm Liability insurance on a form of coverage issued by an insuring
company acceptable to the Town, which names the Town as an additional insured and contains a Cross Liability Clause. The Lessee shall provide the Town, by the 1st day of May in each year during the term hereof, with an insurance certificate showing the required insurance coverage.
10. INDEMNIFICATION
The Lessee covenants to keep the Lessor indemnified and save harmless the Lessor at all times against any and all claims, suits, proceedings, actions and demands (including but not limited to
all legal costs) whatsoever and howsoever arising by any person, entity or corporation whether in
respect of damage, loss or death to person or property, arising out of or occasioned by the
maintenance, use or occupancy of the Lands or the subletting or assignment of same or any part thereof. And the Lessee further covenants to indemnify the Lessor with respect to any
encumbrance on or damage to the Lands occasioned by or arising from the act, default, or
negligence of the Lessee, its officers, agents, servants, employees, contractors, customers,
invitees or licensees. The Lessee agrees that the foregoing indemnity shall survive the termination of this Lease notwithstanding any provisions of the Lease to the contrary. 11. MAINTENANCE
The Lessee covenants to maintain all of the Lands pursuant to this Lease in good condition at all times during the Lease Term, any extension of the Lease Term and any overholding periods (if any). The Lessee further covenants to keep the Lands free from refuse and shall not store any
refuse, garbage, motor vehicles or any items on the Lands that may be considered by the Lessor
to be noxious, hazardous or refuse.
Lessor’s Initials __________ Lessee’s Initials __________
3 108
12. IMPROVEMENTS TO LANDS
The Lessee agrees that all improvements to the Lands for the purposes of increasing agriculture
production are at the Lessee’s sole cost and subject to the approval of the Lessor in the Lessor’s
sole and absolute discretion. Notwithstanding the foregoing, the Lessor may consider entering into a second agreement for proposals that significantly expand the area available for agricultural production at the Lessor’s sole discretion.
13. BANKRUPTCY
The Lessee acknowledges and agrees that if during the Lease Term any of the goods or chattels of the Lessee shall at any time during the said term be seized or taken in execution or in
attachment by any creditor of the Lessee, or if the Lessee shall make any assignment for the
benefit of creditors, or becoming bankrupt or insolvent debtors, the then current and next ensuing
balance of Base Rent shall immediately become due and payable and the said term shall, at the option of the Lessor, immediately become forfeited and determined and in such case, the Lessor may re-enter and take possession of the said lands as though the said lands was holding over
after the expiration of the said term.
14. TERMINATION FOR CONVENIENCE
IT IS further hereby agreed between the Parties hereto that this Lease may be terminated by
either party in such parties’ sole and absolute discretion by providing to the other Party sixty (60)
days written notice prior to the termination date or the expiration of the lease term. In the case
where the Lessor terminates the Lease, the provisions of Paragraph 5 above shall be in effect. If
the Lessee terminates the lease it shall be responsible to pay a pro-rated Base Rent to the date of
termination, pay all items required by paragraph 4 of this Lease and the Lessor shall not be
responsible to reimburse the Lessee for the loss or damages for the abandoned growing crops.
15. TERMINATION OF THE CONTRACT FOR CAUSE
In the event of any material default of this Lease by the Lessee, the Lessor shall have the right to
provide written notice of such default and demand that the deficiency of program be rectified
within five (5) working days or such longer period as may be agreed upon by the Lessor. If the
said default is not rectified or steps are not take to rectify the situation according to the agreed
upon plan, the Lessor shall be entitled to issue a written notice of termination for cause with no
less than thirty (30) days notice and all Base Rent and amounts owing pursuant to paragraph 4 of
this Lease shall be payable to the Lessor by the Lessee within thirty (30) days from termination.
16. DEFAULT
An Act of Default has occurred when:
(a) The Lessee has failed to pay Rent for a period of 60 consecutive days from the date
that payment has been requested by the Lessor;
(b) The Lessee has breached his covenants or failed to perform any of his obligations under this Lease plus:
i. The Lessor has given notice specifying the nature of the default and the steps
required to correct it; and,
ii. The Lessee has failed to correct the default as required by the notice; (c) Any insurance policy is canceled or not renewed by reason of the use or occupation
of the Lands, or by reason of non-payment of premiums;
(d) The Lands: i. Is used by any other person or persons, or for any other purpose than as provided for in this Lease without the written consent of the Lessor.
Lessor’s Initials __________ Lessee’s Initials __________
4 109
When an Act of Default on the part of the Lessee has occurred:
(a) The current year’s rent together with the next years’ rent shall become due and payable immediately; and,
(e) The Lessor shall have the right to terminate this Lease and to re-enter the Lands and
deal with them as he may choose.
If, because an Act of Default has occurred, the Lessor exercises his right to terminate this Lease and re-enter the Lands prior to the end of the Term, the Lessee shall nevertheless be liable for
payment of Rent and all other amounts payable by the Lessee in accordance with the provisions
of the Lease until the Lessor has re-let the Lands or otherwise dealt with the Lands in such
manner that the cessation of payments by the Lessee will not result in loss to the Lessor and the Lessee agrees to be liable to the Lessor, until the end of the Term of this Lease for payment of any difference between the amount of Rent hereby agreed to be paid for the Term hereby granted
and the Rent any new Lessee pays to the Lessor.
If when an Act of Default has occurred, the Lessor chooses not to terminate the Lease and re-enter the Lands, the Lessor shall have the right to take any and all necessary steps to rectify any or all Acts of Default of the Lessee and to charge the costs of such rectification to the Lessee and
to recover the costs as Rent.
If, when an Act of Default has occurred, the Lessor chooses to waive his right to exercise the remedies available to him under this Lease or at law the waiver shall not constitute condonation of the Act of Default, nor shall the waiver be pleaded as an estoppel against the Lessor to prevent
his exercising his remedies with respect to a subsequent Act of Default. No covenant, term, or
condition of this Lease shall be deemed to have been waived by the Lessor unless the waiver is
in writing and signed by the Lessor. 17. NOTICE
Notice to either party shall be given at the following addresses:
If to the Lessor: Development Commissioner
The Corporation of the Town of Tillsonburg
200 Broadway, Suite 204
Tillsonburg, ON N4G 5A7 Fax: 519-842-9431
If to the Lessee:
John Vieraitis 712383 Middletown Line Tillsonburg, ON N4G 4G8
The Lessee shall not at any time register notice of or a copy of this Lease on title to the Lands or
any part thereof without consent of the Lessor. 16. MISCELLANEOUS
The words importing the singular number only shall include the plural, and vice versa, and words
importing the masculine gender shall include the feminine gender, and words importing persons shall include firms and corporations and vice versa.
This Lease, including any Schedule attached, shall constitute the entire agreement between the
Lessor and Lessee. There is no representation, warranty, collateral agreement or condition which
affects this agreement other than expressed herein. In the event that any clause herein should be unenforceable or be declared invalid for any reason
whatsoever, such enforce ability or invalidity shall not affect the enforce ability or validity of the
remaining portions of the covenants and such unenforceable or invalid portions shall be
severable from the remainder of this Lease.
Lessor’s Initials __________ Lessee’s Initials __________
5 110
This Lease shall be construed and enforced in accordance with the laws of the Province of
Ontario. Any proceeding shall be brought at the City of Woodstock in the County of Oxford. The Lessee hereby agrees that they have had an opportunity to review the terms of this Lease and
seek independent legal advice.
Should any provision of this Lease require judicial interpretation or arbitration, it is agreed that the court or arbitrator interpreting or construing the same shall not apply a presumption that the terms thereof shall be more strictly construed against one party by reason of the rule of
construction that a document is to be construed more strictly against the party who itself or
through its agent prepared the same, it be agreed that both parties have participated in the
preparation hereof. This Lease constitutes the entire agreement between the Parties hereto pertaining to the subject
matter hereof and supersedes all prior and contemporaneous agreements, understandings,
negotiations and discussions, whether oral or written, of the parties and there are no warranties,
representations or other agreements between the Parties in connection with the subject matter hereof, except as specifically set forth herein. No supplement, modification, waiver or termination of this Lease shall be binding unless executed in writing by the Parties.
The Lessee shall not call on or demand the Lessor to perform any repairs or renovations prior to
or after it obtains possession.
IT IS HEREBY declared and agreed that the expressions “Lessor” and “Lessee” wherever used
in this indenture shall, when the context allows, include, be binding on and enure to the benefit
of not only the Parties hereto, but also their respective executors, administrators and assigns.
IN WITNESS WHEREOF the parties hereto have hereunto set their hands and seals.
SIGNED, SEALED AND ) DELIVERED in the )
Presence of )
)
) ) STEPHEN MOLNAR, MAYOR DATE )
)
) DONNA WILSON, CLERK DATE
THE LESSEE
JOHN VIERAITIS DATE
PRESIDENT
I have the authority to bind the corporation
Lessor’s Initials __________ Lessee’s Initials __________
6 111
APPENDIX A – SUBJECT PROPERTIES 3001 HWY 3 (37 ACRES OF FARMABLE LAND)
Farmable lands include the “tongue” of land that extends south of the red dashed
line
Located on the southwest corner of Hwy 3 and Clearview Dr intersection
Lessor’s Initials __________ Lessee’s Initials __________
7 112
VIENNA RD (17 ACRES OF FARMABLE LAND)
ROKEBY RD (27 ACRES OF FARMABLE LAND)
Lessor’s Initials __________ Lessee’s Initials __________
8 113
Report Title 2016 Remuneration and Expenses
Report No. FIN 17-10
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date APRIL 10, 2017
Attachments 2016 Remuneration and Expenses
RECOMMENDATION
THAT FIN17-10 2016 Remuneration and Expenses be received as information. EXECUTIVE SUMMARY
Section 284 of the Municipal Act, 2001, S.O. 2001, requires that the Treasurer of a
municipality shall, on or before March 31 of each year, provide to the Council of the
municipality an itemized statement of the remuneration and expenses paid in the previous
year to:
• each member of Council in respect of his or her services as a member of the Council or any other body, including a local board, to which the member has been appointed
by Council or on which the member holds office by virtue of being a member of
Council;
• each member of Council in respect of his or her services as an officer or employee of
the municipality or other body; and
• each person, other than a member of Council, appointed by the municipality to serve
as a member of any body, including a local board, in respect of his or her services as
a member of the body.
Although there are other members of the Police Services Board, since they are Provincial
appointees, their remuneration and expenses are not reported under the Municipal Act.
The attachment to this report was circulated to Council via email on Friday, March 31,
2017.
FINANCIAL IMPACT/FUNDING SOURCE
The attached document summarizes the remuneration, conference, seminar and expenses
paid to Councilors and municipally elected Police Service Board members for 2016 of
$145,579.55 (2015 - $163,603.75).
Page 1 / 1 2016 Remuneration and Expenses
114
REMUNERATION & EXPENSE REPORT ANALYSISFor the Year Ended December 31, 2016POLICEMEETINGSERVICES HYDROEXPENSESREMUNERATION PER DIEM BOARD BOARD PAID TOTAL*Mayor Molnar $32,438.39 $1,040.00 $3,993.16 $8,798.33 $46,269.88Deputy Mayor Beres $13,714.92 $1,365.00 $6,759.00 $3,589.14 $25,428.06Councillor Stephenson $12,373.70$1,003.77 $13,377.47Councillor Rosehart $12,373.70 $3,978.41 $107.35 $16,459.46Councillor Hayes $12,373.70$132.35 $12,506.05Councillor Esseltine $12,373.70$1,047.25 $13,420.95Councillor Adam $12,373.70 $455.00 $1,147.25 $13,975.95Larry Scanlan$1,755.00 $5,132.09 $4,013.64 $10,900.73$108,021.81 $4,615.00 $13,103.66 $6,759.00 $19,839.08 $152,338.55* Authorized under By-Law # 3932115
Report Title Revised Schedule “A” to By-law 3190
Report No. FRS 17-02
Author Jeff Smith
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments • Revised Schedule “A”
RECOMMENDATION
THAT Report FRS 17-02 Revised Schedule “A” to By-law 3190 be received for information;
AND THAT Schedule “A” to By-law 3190 be revised as per the recommendations of the Fire
Strategic Planning Committee.
EXECUTIVE SUMMARY
The Fire Strategic Planning Committee is recommending that certain changes to the core
services approved for delivery by the Tillsonburg Fire Department, as described herein, be
adopted by Council.
SUMMARY
The Establishing & Regulating By-law for the Town of Tillsonburg Fire Department was adopted by Council in December of 2005. As approved by the Council of the day, the By-law contained
several Schedules. Schedule “A” identifies the core services that the fire department is
approved to deliver.
As part of its responsibilities under the Term of Reference, the Strat Plan Committee undertook
a comprehensive review of the current Core Services provided by the fire department. The Committee undertook this review as part of its examination of the existing capabilities of the fire
service. The attached revised Schedule “A” is the result of this comprehensive review.
The current Schedule “A” to By-law 3190 includes several references to the 2005 era Master
Fire Plan – Shaping Fire Safe Communities initiative. Core services that were to have been considered as part of that process were identified as MFP in the Schedule. The current Fire
Strategic Plan Committee is recommending, for the most part, that these services be identified
as Not Approved. The Committee felt that this was an appropriate change as the fire
department is not currently providing these services. Further, the Committee will be reviewing
all core services as part of the gap analysis.
Page 1 / 2 FRS 17-02 Fire Strat Plan Revised Sched
116
The Schedule “A” changes are summarized as follows:
Core Service Current Recommended Comment
Operations level hazardous
materials
MFP Approved Tasks at this level currently being performed by
the fire department. Example, spreading
absorbent at scenes.
Technician level hazardous
materials
MFP Not Approved
Water & Ice – water entry MFP Approved Approved by previous Council Resolution.
Water & Ice - boat MFP Approved Approved by previous Council Resolution.
Urban search & rescue - light MFP Approved Tasks at this level currently being performed by
the fire department. Example, collapse of a deck
with person trapped underneath.
Urban search & rescue - heavy MFP Not Approved
Confined space rescue Approved Not Approved Insufficient equipment and training to provide
this level of service.
Reviewing & commenting on
site plans
MFP Approved Currently being performed by the fire
department.
The Fire Strategic Planning Committee considers the update to the Schedule “A” list of approved
core services as a cornerstone of the gap analysis process.
With the update to the Schedule “A” Approved Delivery of Core Services, the Fire Strategic Plan
Committee will, as per the Committee’s Terms of Reference, work towards determining the
Town’s fire protection needs and circumstances including fire risk and the Town’s future fire protection needs and circumstances, including fire risk and desired capability of the fire service.
COMMUNITY STRATEGIC PLAN IMPACT
Objective 1 – Excellence in Local Government
FINANCIAL IMPACT/FUNDING SOURCE
There is no anticipated financial impact as the changes proposed are currently within the
operating practices of the fire department.
Page 2 / 2 CAO
117
SCHEDULE ‘A’
APPROVED DELIVERY OF CORE SERVICES
(Revised April, 2017)
Tillsonburg Fire and Rescue Services
Emergency Response:
1 basic firefighting - no expected rescue component Approved
2 structural firefighting including rescue Approved
3 vehicle firefighting Approved
4 grass, brush, forestry firefighting Approved
5 marine firefighting Not Applicable
6 automatic aid Approved
7 mutual aid Approved
8 tiered medical response Approved
9 awareness level hazardous materials Approved
10 operations level hazardous materials Approved
11 technician level hazardous materials Not Approved
12 vehicle accidents Approved
13 vehicle extrication Approved
14 transportation incidents involving vehicles, trains, aircraft and watercraft Approved
15 water and ice - shore based Approved
16 water and ice - water entry Approved
17 water and ice - boat Approved
18 public assistance Approved
19 ambulance assistance Approved
20 police assistance Approved
21 public utilities assistance Approved
22 community emergency plan participation Approved
23 urban search and rescue - light Approved
24 urban search and rescue - heavy Not Approved
25 high angle rescue Approved
26 confined space rescue Not Approved
27 farm/silo rescue Approved
28 role as Assistant to Fire Marshal re suppression Approved
118
Fire Prevention and Public Education:
1 selection of appropriate programs Approved
2 role of chief fire official Approved
3 role of Assistant to Fire Marshal re
prevention Approved
4 input into fire prevention policy development Approved
5 code development input Approved
6 development of fire prevention by-laws Approved
7 inter-action with building department(s) Approved
8 inter-action with other government agencies Approved
9 inspection practices, including
complaints inspections Approved
conducting routine inspections per
fire prevention policy Not Approved
dealing with code compliance issues
(mandated) Approved
enforcing municipal by-laws Approved
conducting inspections, preparing reports and issuing written responses to requests
Approved
issuing permits Approved
10 public education practices, including
providing routine education
programs as per fire prevention
policy
Approved
facilitating smoke alarm initiatives Approved
providing access for media Approved
delivery of specialized programs Approved
11 fire investigation practices, including
determining cause and origin Approved
assessing code compliance Approved
assessing fire suppression
effectiveness Approved
determining compliance with
building standards Approved
119
determining effectiveness of built-in
suppression features Approved
interacting with OFM investigator Approved
supporting criminal prosecutions Approved
consulting with police and other
agencies Approved
providing forensic services Not Applicable
12 plans examination and approval practices, including
examining and approving new construction plans Not Approved
examining and approving renovation plans Not Approved
reviewing and commenting sub-
division/development agreements Approved
reviewing and commenting site
plans Approved
providing on-site inspection of
approved plans to determine
compliance
Approved
issuing occupancy permits Not Approved
13 preparation for and appearances in court Approved
14 systems checking, testing and approval Approved
15 compile, analyze and disseminate
functional statistics Approved
16 consultation with architects, engineers,
planners, contractors and building trades Approved
Fire Administration:
1 planning & growth practices, including
master planning Approved
evaluating programs and services Approved
projecting station locations and
reallocations Not Approved
determining staffing levels and
assignments Approved
co-ordinating with other emergency
services Approved
co-ordinating development with other community departments Approved
120
co-ordinating with other
Counties/Districts/Regions Approved
2 financial & records analysis practices,
including
co-ordinating use of information
from suppression activities Approved
co-ordinating use of information from fire prevention activities Approved
transitional adjustments for capital stock Approved
input into level of service issues (based on available funding) Approved
developing, controlling and
monitoring budgets Approved
co-ordinating with department
divisions Approved
identifying alternative sources of
revenue and fees for services Approved
operating Approved
capital Approved
purchasing Approved
3 records management, including
note taking Approved
records retention Approved
freedom of information legislation Approved
4 human resources practices including
recruitment, selection and retention Approved
promotion Approved
performance evaluation Approved
career development and higher
education Approved
job classifications Approved
secondary employment Not Applicable
5 client/customer relations practices,
including
preserving local identity Approved
enhancing fire department image Approved
marketing Approved
121
environmental scanning, anticipating
pressures and developing
communication strategies
Approved
enhancing public perception of
access to fire department staff Approved
developing inter-agency
relationships
6 health and safety practices, including
communicable diseases Approved
Communications/Resource Centre:
1 dispatch practices, including
liaising with dispatch centres Approved
providing access points for
operational supervisors Approved
receiving emergency calls Approved
dispatching of appropriate resources Approved
providing on-going resources to
operation during emergency Approved
compiling emergency response
data and inputting of information in data bases
Approved
sharing data with other department
divisions Approved
sharing data with other municipal
departments Approved
accessing information from other
sources Approved
2 technology issues including
maintaining and repairing
communications systems and
components (both routine and
emergency)
Approved
providing technical support Approved
developing specifications for radios,
pagers, telephones, and computers Approved
providing interface capability with other data systems, e.g.
assessment, building department,
roads departments
Approved
122
Training & Education:
1 program development practices, including
developing trainer facilitators Approved
co-ordinating core curriculum Approved
developing specialized staff
development programs Approved
suppression Approved
prevention Approved
administration Approved
communications Approved
maintenance Approved
support services Approved
developing succession training
programs Approved
developing self-directed learning
programs Approved
2 providing access to training facilities, including
co-ordinating access to facility Approved
delivering hands-on training to staff Approved
3 station training practices, including
delivery of curriculum specific to discipline's needs Approved
supervisory training drills Approved
providing support and direction Approved
4 development, approval and delivery of
incident management and accountability
systems and procedures
Approved
5 co-ordination, development, approval and
distribution of standard operating
guidelines for various disciplines
Approved
Maintenance:
1 fleet and equipment maintenance
practices, including
maintaining fleet and equipment
(both routine and emergency) Approved
providing annual testing programs Approved
mechanical worthiness Approved
123
Ministry of Labour requirements Approved
pump capacity and certification Approved
specification development Approved
acceptance testing and approval of
new apparatus and equipment Not Approved
maintaining specialized equipment,
e.g. SCBA Approved
central supply facility Not Approved
2 facilities maintenance, including
maintenance of station
infrastructure Approved
3 providing input re design and construction
considerations for fire stations Not Approved
Support Services (shared municipal / fire department functions):
1 purchasing practices, including
bulk purchasing through local and area
organizations
Not
Approved
developing standardized specifications
for all apparatus and equipment Not Approved
2 financial practices, including
financial analysis Approved
liaising with other area departments Approved
co-ordinating day to day financial
services Not Applicable
arranging long term funding Not Applicable
3 risk management practices, including
assessing changing risk Approved
operationalizing risk management into
every function Not Approved
providing insurance Not Approved
prevention planning Not Approved
risk avoidance Not Approved
loss control Not Approved
loss reduction Not Approved
separation and diversification of losses Not Approved
124
risk transfer Not
Approved
4 human resources practices, including
developing recruitment and retention
programs Approved
specializing in fire service legislation and related issues Approved
5 co-ordination with other agencies for shared infrastructure, including
municipal water system development Not Approved
maintenance and access to water supply Not Approved
LEGEND
Approved Presently trained, equipped, and providing service
Not
Approved Not a present level of service approved by Council
Not
Applicable
Service not required in the geographical boundaries of the Town of
Tillsonburg
125
Report Title 2017-18 Connecting Link Program Funding Results
Report No. OPS 17-10
Author Kevin De Leebeeck, P.Eng. Director of Operations
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments • MTO Connecting Link Correspondence Letter
RECOMMENDATION:
THAT Council receive Report OPS 17-10, 2017-18 Connecting Link Funding Program
Results;
AND THAT the $92,900 remain in Reserves for the purpose of rehabilitating Broadway
from the Town limits to North St. to fund the Towns portion of the project under a
potential future Connecting Link opportunity.
SUMMARY
In late November 2015, the Provincial government re-opened the Connecting Link Funding
Program administered through the Ministry of Transportation to help financially support the
rehabilitation of Connecting Link designated infrastructure in some of the applicable 77
municipalities across Ontario. The program provided $20 million in 2016-17 to support 23
projects, $25 million in 2017-18 to support 19 projects and will increase to $30 million to support
projects in 2018-19. Based on the 2017-18 program results seven (7) municipalities will receive
Connecting Link funding for a second consecutive year, equivalent to approximately 20% of the
available 2017-18 program funds.
In the summer of 2015 the Town completed a road condition survey of the Towns entire
transportation network including all road segments that make up the Connecting Link as part of
the Towns initiative to transition from an Aged-Based to a Condition-Based Asset Management
Plan. The road condition survey results for the Connecting Link road segment of Highway 19
(Broadway Street) from the north Town limits to County Road 20 (North Street) indicated a need
for rehabilitation in the 1-5 year timeframe, based on the OGRA pavement condition decision
matrix for arterial roads.
In anticipation of the Ministry rehabilitation work along Highway 19 from Mount Elgin to the north
Town limits in the summer of 2016 (MTO Contract No. 2016-3011), the Town pro-actively
entered into an Agreement (GWP 3021-13) with the MTO in late November 2015 and invested in
detailed analysis and design to ensure the opportunity to partner with the Ministry was available
for the portion of Connecting Link from the north Town limits to County Road 20 (North Street).
Page 1 / 3
126
The recommended design of the road structure based on the geotechnical investigation and
recommended pavement strategy that satisfied MTO requirements increased the project cost by
more than 35% such that the Town could no longer afford to partner with the Ministry under
MTO Contract No. 2016-3011 without the assistance of Connecting Link funding.
Given that the objectives of the Connecting Link program are to make investments that:
• Address critical Connecting Link improvement needs;
• Extend the life of the asset;
• Are cost-effective and appropriate to address the Connecting Link need; and
• Ensure the safe and efficient movement of Provincial traffic.
The Town has clearly demonstrated:
• Project criticality and urgency;
• Cost-effectiveness and appropriateness to address the need;
• Supporting documentation of asset management, geotechnical investigation, detailed
design and lifecycle cost analysis; and
• The potential of project coordination with adjacent highway projects.
All in an attempt to extend the service life of a valued asset, not only to the Town, but to also
support the Ministry’s mission of moving people and goods safely, efficiently and sustainably to
support a globally competitive market and a high quality of life.
Unfortunately the Town was not selected for funding in the 2016-17 intake of the Connecting
Link program and has recently received notification that the Town was not selected for the 2017-
18 intake of the Connecting Link program, despite this project being a strong candidate based
on the Ministry’s program objectives and assessment criteria.
The coordination of Connecting Link rehabilitation work with the Ministry in 2016 or with Oxford
County in 2017 would have:
• reduced traffic impacts from construction by consolidating the timing and continuity of
work and would have minimized the need for continued, piecemeal or unorganized
construction impacts on traffic;
• resulted in overall cost savings to the Town, County and Province through economies of
scale and the inherent efficiencies of coordinated joint ventures;
• allowed the Town to provide the same level of service as demonstrated by the MTO in
Contract No. 2016-3011 through the implementation of good asset management
practices, as requested by the Province; and
• ensured that the work was completed to Ministry specifications and standards (i.e. RAQ’s)
along this portion of the Connecting Link that conveys the same amount of Provincial
traffic as serviced through MTO Contract No. 2016-3011.
Page 2 / 3
127
CONSULTATION/COMMUNICATION
Based on feedback from MTO staff there are no areas within our application that require
improvement. The program was discontinued in 2013 and since its return in 2016 has been
oversubscribed as the Ministry catches up on Connecting Link needs. MTO staff suspect that
the third round of the program will reach further into the pool of applications.
FINANCIAL IMPACT/FUNDING SOURCE
The 2017-18 Connecting Link program results do not impact the Towns requirement from
Taxation. Staff are recommending that the Towns financial portion of the project consisting of
$92,900 from Reserves remain earmarked in Reserves for the purpose of rehabilitating
Broadway St. from the Town limit to North St. under a future Connecting Link opportunity.
COMMUNITY STRATEGIC PLAN (CSP)
This project supports Objective 2 – Economic Sustainability of the Community Strategic Plan
through the renewal of infrastructure along provincial highways that link the Town to urban
centres and rural agricultural land.
Page 3 / 3
128
129
Report Title Implementing an Off-Leash Dog Park in Tillsonburg
Report No. RCP 17-25
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments • Tillsonburg Dog Park Location Diagram
• RCP 17-08 – Budget Issue Paper – Dog Park
Project Update
RECOMMENDATION
THAT Council receives Report RCP 17-25 – Implementing an Off-Leash Dog Park in
Tillsonburg;
AND THAT Council authorize staff to install an off-leash dog park in Memorial Park as outlined in
the report;
AND THAT Council authorize the use of $36,000 from the Development Charge Reserve and
$4,000 collected from late fees on dog licenses for construction of the dog park.
EXECUTIVE SUMMARY
This report recommends implementation of an off-leash dog park at the North end of Memorial Park as recommended by the Dog Park subcommittee and endorsed by the Parks & Recreation Advisory Committee and the Memorial Park Revitalization Project Subcommittee. The
construction of the dog park is to be funded by development charges, dog tag late fees,
donations and funds raised by the dog park subcommittee.
BACKGROUND
At the Council meeting of March 2, 2017, the following resolution was passed:
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
AND THAT the matter be referred to staff to review and bring back a report and
recommendations at the April 10, 2017 council meeting or before. CARRIED.
Staff from both RCP and By-Law Enforcement has participated in the development of these recommendations.
Location and layout
In the presentation to Council, the working group proposed two locations: Memorial Park as the
first choice, and Gyulveszi Park as the alternative. While both locations have merit, staff
concurs with the working group’s preference and support the reasons identified in their
presentation. The proposed location has been reviewed and endorsed by both the Memorial Park Revitalization Project Subcommittee and the Parks & Recreation Advisory Committee.
Page 1 / 4 RCP 17-25 - Implementing an Off-Leash Do
130
The layout of the dog park will include two areas and two entrance corrals. One area will
be smaller and is intended for small dogs only.
The other area is larger and would not have
any size restrictions. Having two entrance corrals will make it easy for people to enter the dog park from the McLaughlin Way trail or from
the parking area.
The shape of the dog park is designed to avoid
corners that a dog could get cornered in. The
shape also takes advantage of some existing topography and reduces the width of the
fenced barrier to pedestrian traffic from North
to South through the area. Some adjustments
may be made to the area before installation to
reduce the risk of a long home run or foul ball entering the enclosure.
Installation
Staff recommends that commercial-grade galvanized chain link fencing be used to define the
dog park. The cost for this is $15 per linear foot, so with allowances for gates the estimated cost using chain link will be approximately $30,000. Farm-style page-wire fencing is a less-expensive
alternative, but it also requires more ongoing maintenance and doesn’t last as long as
galvanized chain link. This option costs $5 per linear foot and would therefore cost
approximately $10,000.
Within the dog park, staff proposes to spread the mulch from the Town’s tree trimming and removal work. As the mulch is created it will gradually be deployed to cover the entire area. The mulch will suppress weeds while avoiding the need for grass to be mowed. Using mulch is
common in many dog parks and is very cost-effective for the Town. If budget room is available,
staff recommends that several large trees be spaded into the area to create shade and break up
the monotony of the space. Use of limestone screenings at high-traffic areas like gateways will reduce rutting and muddy areas.
Garbage receptacles and signage will be placed near the entrance corrals. Memorial or
sponsored benches will be placed when funds are available. A notice-board for announcements
and other community messages similar to the one at Coronation Park will be built. Incorporating
small advertising panels into this message board will generate non-tax revenue to help support the maintenance of the Dog Park.
Maintenance
The main workload associated with the dog park will be the need to empty the waste receptacles
and restock the poo-bag dispensers on a regular basis. There is already a garbage receptacle
in this area that is emptied as required, but it is expected that the use of the dog park will increase the frequency of this task. The area will not need to be mowed once the entire park is covered in mulch. Until then, the area will need to be mowed as part of the regular weekly
mowing cycle.
Page 2 / 4 RCP 17-25 - Implementing an Off-Leash Do
131
Rules and Regulations There are many other municipal dog parks from which the Town can copy a set of appropriate
rules and regulations. The recommended rules as prepared by the Town’s By-Law staff are:
1. Open from 6 am to 10 pm
2. Up to date rabies and licence tags required
3. Use the off-leash area at your own risk 4. Leash your dog while entering and exiting
5. Keep your dog within sight and under verbal control
6. Clean up after your dog
7. Do not allow your dog to chase wildlife
8. No puppies under 4 months, female dogs in heat, sick dogs or aggressive dogs 9. Dogs required by law to be leashed and muzzled must remain so while in the off- leash
area.
10. No glass containers, food or toys
11. Children must be supervised by an adult
12. Parents are advised this site is not suitable for young children 13. Off- leash area users are subject to the Dog Owners Liability Act.
There could be significant implications for the By-law team if this project is implemented in terms
of enforcing off-leash restrictions in other parks and consideration of a dangerous dog by-law for
Tillsonburg. At this time no changes in enforcement activity or additional by-laws are in the works, but ongoing monitoring of the issue may result in an adjustment to this status.
Governance
The mandate of the ad-hoc subcommittee of the Parks & Recreation Advisory Committee has
now been completed. Oversight of the dog park in some communities is undertaken by a
community group. The ad-hoc group has been very effective and worked hard to get this project off the ground and their collective commitment and energy remain strong. Staff hope that the subcommittee will reconstitute itself independently of the Town and the Advisory Committee so
that there continues to be strong community engagement in support of the dog park.
CONSULTATION/COMMUNICATION
The Dog Park Subcommittee made presentations to the Parks & Rec Advisory and the Memorial Park Revitalization Project Subcommittee and to Council.
Parks & Rec Advisory and the Memorial Park Subcommittee have endorsed Memorial Park as
the location for the Dog Park. The team from RKLA that developed the Conceptual Master Plan
also support using this part of the property for a dog park and have provided comments and
suggestions to staff regarding best practices they have seen used for dog parks.
If Council approves moving forward with this project, staff will ensure notification of the
neighbourhood occurs in compliance with the Town’s Public Engagement Policy.
FINANCIAL IMPACT/FUNDING SOURCE
At the end of 2016, there was $3,425 contributed to reserves from dog licence late fees. The
current development charge reserve includes $36,000 that has been collected for implementing
Page 3 / 4 RCP 17-25 - Implementing an Off-Leash Do
132
a dog park. The Development Charge Study assumes a $40,000 implementation cost, of which the $36,000 funds the eligible 90% portion. The other 10% will be funded from the accumulated
late fees as well as those collected in 2017.
Additional funds from donations and sponsorships may be secured to augment the DC and late
fees. The Dog Park Subcommittee included high-level plans for a sponsorship and donation
program in each of their presentations, but to date no details or targets have been set. If Council endorses this project, staff will work with the members of the Subcommittee to set that program
in place.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Page 4 / 4 RCP 17-25 - Implementing an Off-Leash Do
133
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134
Report Title Budget Issue Paper: Dog Park Project Update
Report No. RCP 17-08
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Budget Meeting
Council Date January 24, 2017
Attachments •
RECOMMENDATION
THAT Report RCP 17-08 – Budget Issue Paper – Dog Park Project Update be received for information.
EXECUTIVE SUMMARY
As part of the 2016 Budget and workplan, funds collected from late fees on dog licenses were
contributed towards building a reserve to implement a dog park. This report provides Council
with an update on the status of this project.
BACKGROUND
At the Council meeting of May 11, 2015, the following resolution was adopted.
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receive Report RCP 15-20 - Tillsonburg Dog Park Recap as information; AND THAT consideration be included in the 2016 budget deliberations;
AND THAT the matter be directed to the Parks and Recreation Advisory Committee.
Carried.
In the 2016 budget through the the 2016 Rates & Fees By-Law, late fees collected from dog
licenses were allocated to a reserve. The intent of the ongoing collection for this reserve is to
assist with funding the implementation of a dog park, and then once built, to fund the maintenance costs of the dog park. The 2017 draft budget includes a continuation of this. The implementation schedule proposed in the 2016 budget was to plan for a 2018 construction
project.
The Parks and Recreation Advisory Committee struck a sub-committee which has been working
on the issue since late 2015, including a public consultation process in 2016. The sub-
committee has been providing regular updates to the Advisory Committee and has a further report on the Committee’s agenda for an upcoming meeting.
The Dog Park project has been added to the 2017 RCP workplan as an amendment to the copy
originally distributed.
CONSULTATION/COMMUNICATION N/A
Page 1 / 2 RCP 17-08 - Budget Issue Paper Dog Park
135
FINANCIAL IMPACT/FUNDING SOURCE At the end of 2016, there was $3,425 contributed to reserves from dog licence late fees. The
current development charge reserve includes $36,000 that has been collected for implementing
a dog park. The Development Charge Study assumes a $40,000 implementation cost, of which
the $36,000 funds the eligible 90% portion.
While the implementation costs are not yet clear, the funding plan is designed to implement and maintain the dog park without use of taxation. Construction would not proceed until there are
adequate reserve funds in place through multiple years of license fee contributions and potential
supplementary fundraising by proponents of a dog park.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Culture & Community
Page 2 / 2 RCP 17-08 - Budget Issue Paper Dog Park
136
Report Title 2017 Ball Tournament Update
Report No. RCP 17-15
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments • Annandale #1 Parking Improvement Diagram
RECOMMENDATION
THAT Report RCP 17-15 – 2017 Ball Tournament Update be received;
AND THAT Council authorize staff to implement a new option for administering Ball Tournament
Registrations to generate funds for capital Improvements for Ball Diamonds.
EXECUTIVE SUMMARY
Ball tournaments are a significant activity for RCP in terms of revenue and operational costs.
They are also an important economic opportunity for businesses in Tillsonburg, and in the past have been a source of concern for neighbours of the Annandale complex. This report provides Council with some information related to the approved 2017 rates and fees for ball tournaments,
outlines some facility restrictions that are new for 2017, and describes how a new tournament
partnership program could generate significant revenue towards needed capital repairs and
upgrades to the Town’s ball diamonds as well as provide a mechanism to support local community organizations.
BACKGROUND
Ball tournaments in Tillsonburg have been occurring for many years. Over the past five years,
both slo-pitch and hardball tournaments have been organized by community groups and
tournament convenors. Teams competing in these tournaments have come from Tillsonburg, the surrounding area, and all over Southern Ontario, bringing revenue to Town businesses and
visibility to the Town.
The original vision of establishing the multi-diamond Annandale facility was to provide a base for
local organizations to use and to generate funds for their work. This vision was enhanced with
the addition of the Kinsmen Canteen as a mechanism for community groups of all types to raise money through operating the canteen.
The overwhelming majority of the slo-pitch tournaments held in Tillsonburg in recent years have
not been organized by local groups and the fees charged for the facility have not covered the
operational cost of hosting them. RCP costs have increased due to time spent on additional
diamond maintenance and post-event clean up. Portable toilets have been required to support the number of teams and spectators, but in previous years these costs have not been passed on
2012 2013 2014 2015 2016
Slo-pitch tournaments 5 5 4 9 7
Hardball tournaments 4 4 3 5 3
9 9 7 14 10
Page 1 / 3 RCP 17-15 - 2017 Ball Tournament Update
137
to the tournament organizers. The approved 2017 Rates & Fees includes additional fees to assist in recovering these costs and they will be charged as required. There is also an increase
to the base tournament field rental rate.
Item 2016 Fee 2017 Fee Change Taxable Unit Notes
Facility and Scheduling Restrictions In addition to strategic improvements to the Annandale diamonds identified by staff and users in
recent years, a facility condition assessment completed in 2016 has identified some
infrastructure improvements that are needed to bring the facility to appropriate standards. The
2017 capital program does not include any new funding to carry out these improvements.
A photometric analysis of the lit diamonds shows that the current levels on all three lit diamonds are well below the minimum recommended standard. Replacing bulbs and damaged lenses will
improve the situation but the fields will still not meet current recommended lighting standards.
The lighting system at Annandale #3 is particularly poor due to the pole height only being 30’.
Staff plans to bring forward projects in the 2018 draft budget directed towards replacing whole
lighting infrastructure with modern, energy efficient and properly designed systems.
In the interests of reducing the pressure on the neighbourhood caused by vehicles parking on
the streets, for the 2017 season Diamond 1 will be decommissioned as a ball diamond and
overflow parking will be established in the outfield using curb stops to delineate the area.
Working with By-law Enforcement staff, the intent is to increase the areas where on-street
parking is restricted to force overflow parking to use the off-street parking at the end of Concession St, the lot adjacent to the Canteen, and the new overflow area on Diamond #1.
With the construction scheduled for Memorial Park as part of the Celebration Plaza project, as
well as the many special events using the area there are restrictions on the use the diamonds in
the Park at various times throughout the season.
For 2017, more tournament requests than ever before have been submitted. RCP staff has approved some but not all of the tournament requests, using the protocol outlined in the Terms
and Conditions:
Requests are reviewed in relationship to the availability of facilities to maximize group
requests, with priority given to:
1. Tillsonburg Community Centre , Special Events and Programs 2. Minor Sports/Children & youth programs
3. Adult Sports Groups
4. Occasional, Additional requests
Ball Diamond - Occasional Use $75.00 $76.50 2%HST per day
Ball Diamond - Seasonal Youth Team $75.00 $76.50 2%HST per team
Ball Diamond - Seasonal Team Practice $265.00 $270.00 2%HST per teamBall Diamond - Seasonal Adult Team $435.00 $445.00 2%HST per team
Ball Diamond - 2-day Tournament (Annandale Diamonds)$510.00 $525.00 3%HST 2 days
Ball Diamond - Tournament per diamond per day $75.00 $76.50 2%HST per diamond/day
Ball Diamond - portable washrooms - 1 day tournament $200.00 HST 2 units new, per event
Ball Diamond - portable washrooms - 2 day tournament $250.00 HST 2 units new, per eventTractor with Groomer - Prep Friday $76.00 HST per event new, per eventTractor with Groomer - Prep Saturday $38.00 HST per event new, per event
Tractor with Groomer - Prep Sunday $38.00 HST per event new, per event
Tractor with Groomer - Repair Monday $76.00 HST per event new, per eventAdministrative Fees $100.00 HST per event new, per eventSite clean up - 1 or 2 day event $162.75 HST 3 staff new, per event
Ball Diamond - Keys $11.25 $11.50 2%HST Damage Deposit $500.00 $500.00 0%None
Kinsmen Canteen $25.50 $26.00 2%HST per day
Page 2 / 3 RCP 17-15 - 2017 Ball Tournament Update
138
Proposed Tournament Hosting Staff has developed a tournament hosting program to assist with funding diamond upgrades and
improvements outside of the tax levy. It will also assist local user groups and community
organizations to raise funds through ball tournaments.
The concept is to offer a tournament hosting partnership program where the Town partners with
groups (i.e. Big Brothers, Special Olympics) to host recreational ball tournaments as fundraisers. RCP will collect registration fees and will handle all expenditures, while the community group
would be the on-site volunteers and event coordinators. After the event expenses have been
settled, the community organization and the Town would split the proceeds 50/50. This
approach is consistent with the RCP User Fee Policy, Section 2a) i: Partnership in profit sharing.
It is recommended that the Town’s share of proceeds be contributed to a reserve for capital improvements and repairs to the ball facilities.
CONSULTATION/COMMUNICATION
RCP staff receives complaints each summer from residents of the Annandale neighbourhood
asking that action be taken to reduce or eliminate on-street parking in the area.
A meeting with all seasonal ball user groups and tournament organizers to review the 2017 season and the issues addressed in this report was held on March 26, 2017. At this meeting,
users were informed that Annandale #3 would not be available as a lit diamond for the 2016
season. Since then, staff has reconsidered that position and informed users that the diamond
will be permitted to be used as a lit diamond.
If Council endorses the new tournament hosting partnership approach, staff will communicate
with user groups, tournament convenors and community organizations about the new program.
FINANCIAL IMPACT/FUNDING SOURCE
The new fees will help ensure the cost of providing the facility for tournaments is recovered from
the tournaments. The tournament partnership program will provide a new revenue stream to the Town which staff recommends is accumulated in a reserve dedicated for capital improvements to ball facilities.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
•Objective 1 – Excellence in Local Government
•Objective 2 – Sustainable Economy
•Objective 4 – Culture & Community
Page 3 / 3 RCP 17-15 - 2017 Ball Tournament Update
139
THE CORPORATION OF THE
TOWN OF TILLSONBURG
OPERATIONS SERVICES
DRAWN BY:
DATE:
REVISION:
REVIEWED BY:
SCALE:
STANDARD
DRAWING No.
RJD
04/04/2017
-
-
-
-
TOWN OF TILLSONBURG - STANDARD DRAWING
ANNANDALE BALL DIAMONDS
PARKING LOT
140
2017 Ball Tournaments & Special Events
Date Event Area
May 6 Keep Tillsonburg Beautiful Day Annandale Ball Diamonds
May 6 Hit, Run & Throw Hardball #1/Kiwanis
May 13 & 14 NSA – Tournament Annandale 2-5 & Kiwanis
May 20 & 21 NSA – Tournament Annandale 2-5 & Kiwanis
May 27 TMBI Opening Day Annandale 2-5, Hardball 1&2
June 3 & 4 NSA – Tournament Annandale 2-5 & Kiwanis
June 9-11 Old Sox Tournament Hardball 1 & 2
June 10 ORCS Tournament Annandale 2-5
June 16, 17 & 18 Turtle Fest Memorial Park, Hardball 1&2,
Kiwanis and Optimist
June 17 & 18 Water Park Opening Weekend Lake Lisgar Water Park
June 23-25 TMBI – Midget Tournament
TMBI – Peewee Tournament
Hardball 1 & 2
Annandale 2-5 & Kiwanis
July 8 & 9 SPN – Tournament Annandale 2-5 & Kiwanis
July 14-16 London Canine Association
Annual Dog Show Memorial Arena & Lion’s Den
July 13-16 Ribfest Memorial Park
July 20-23 Tri-County Fair Memorial Park, Hardball #1, Kinsmen Memorial Arena Floor
July 22 & 23 MSP – Tournament Annandale 2-5 & Kiwanis
July 29 & 30 LSP – Tournament Annandale 2-5 & Kiwanis
August 8-15 NHL Special Event Hardball 1 & 2, Kiwanis, Annandale
Diamonds,
August 19 TMBI – Closing Day Annandale 2-5 & Hardball 1&2
August 25-27 TMBI – Midget OBA Hardball 1 & 2
September 2-4 OBA Annandale 2-5, Kiwanis & Hardball
1&2
141
Report Title Celebration Plaza RFP Process Update
Report No. RCP 17-26
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments •L3-Detailed Landscape Plans
RECOMMENDATION
THAT Council receives Report RCP 17-26 – Celebration Plaza RFP Process Update;
AND THAT a Special Council Meeting be called for Tuesday April 18, 2017 at 5:00 p.m. in order
to review and award the RFP.
EXECUTIVE SUMMARY
RFP 2017-003 - Celebration Plaza and Gateway Garden closes at 2pm on April 13, 2017.
Council is asked to conduct a special meeting on Tuesday, April 18 in order to award the work as soon as possible so that the installation can be completed in time for July 1, 2017.
BACKGROUND
At their meeting on February 13, 2017, Council approved the following resolution:
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report PRA 17-02, Celebration Plaza; AND THAT Council approve the design of Tillsonburg’s Celebration Plaza as presented
including a bandshell-type multipurpose structure approximately 50’x25’ in size.
Carried
Based on that direction, Town staff worked with the RKLA design team to finalize the details of
the project. The project is planned for construction in several stages to try and minimize the amount of ground disturbance that will need to recover in time for the June & July community
events. The track removal is almost complete, while the bandshell and gateway garden will be
completed before the summer. The connecting pathways and final grading will be procured
separately and constructed after the summer’s events.
The RFP for the gateway garden and bandshell construction was issued on March 28 with a response deadline of 2pm, April 13, 2017.
A Special Council meeting scheduled for April 18 to award the work is needed in order to
maximize the window for the successful proponent to fabricate and install the bandshell and
gateway. Staff will review the responses after the deadline and provide a recommendation to
Council for approval.
CONSULTATION/COMMUNICATION
RCP, Finance (Purchasing), Engineering, & Hydro Operations staff were involved in the
development of the final RFP documents in consultation with RKLA.
Page 1 / 2 RCP 17-26 - Celebration Plaza RFP Process Update.docx
FINANCIAL IMPACT/FUNDING SOURCE The approved budget for this project is $385,800, funded through taxation, reserves, grants and
community donations. By staging the implementation the project can be kept within budget by
reducing the scope of later stages (if required).
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the Community Strategic Plan:
•Objective 1 – Excellence in Local Government
•Objective 2 – Sustainable Economy
•Objective 4 – Culture & Community
Page 2 / 2 RCP 17-26 - Celebration Plaza RFP Process Update.docx
CELBRATION PLAZA
SANDERS STREET ENTRANCE
SEAT WALL - Perspective
NOTE:
BASE INFORMATION PROVIDED BY TOWN OF TILLSONBURG AND KIM HUSTED
SURVEYING. ELEVATIONS SHOWN ARE GEODETIC AND ARE REFERRED TO
M.T.O. TABLET IN SOUTH FACE OF CONCRETE FOUNDATION OF DWELLING
NO. 382 BROADWAY. ELEVATION = 239.060
CONTRACTOR TO VERIFY CONDITIONS ON SITE AND TO REPORT ANY
INACCURACIES AND DISCREPANCIES TO THE PROJECT MANAGER
IMMEDIATELY.
PAVERS
BANDING (A)
Stone: 'Avenue' by Oaks Pavers, or approved alternate.
Size:8 x 12 stone
Colour:Timberwood
Pattern:Double soldier course
Area:33 sq. m.
FIELD (B)
Stone:'Avenue' by Oaks Pavers, or approved alternate.
Size:8 x 12 stone
Colour:Timberwood
Pattern:Running bond
Area:98 sq. m.
CENTRE CIRCLE (C)
Stone:'Avenue' by Oaks Pavers, or approved alternate.
Size:12 x 12 stone
Colour:Charcoal
Pattern:Stacked bond
Area:12.6 sq. m.
Note: Areas are approximate.
SEAT WALL - Elevation
BLOCK #BLOCK
LETTER
WIDTH OF
BLOCK IN CM
1 M 79
2 E 73
3 M 73
4 O 72
5 R 63
6 I 57
7 A 60
8 L 65
9 (blank)4610P6611A7012R7213K73
LEGEND
BANDSHELL
25' x 50' steel structure with roof.
'Kokomo 50' by 'Poligon' (available through ABC Recreation,1-800-267-5753)
OR
50' custom bandshell by 'Shadeview' (available through Openspace Solutions, 519-580-7053)
OR
approved alternate.
Structure: Steel columns (4) and roof frame, powdercoat finish, colour TBD
Roof:Wood tongue & groove under metal roof, colour TBD
Electrical:Minimum one (1) outlet to be provided in each column
Lighting:Provision for minimum nine (9) fixtures in roof structure
Structure to conform to Ontario Building Code and all local municipal regulations.
Contractor responsible for all permits.
Detailed engineer stamped drawings required, including anchoring and footing requirements.
100.00
0 5 10 20m
0 5 10 20m
Celebration Plaza SUPPLEMENTAL SPECIFICATIONS 27-Mar-17
Tillsonburg, ON Section 206 - Grading
206 CONSTRUCTION SPECIFICATIONS FOR GRADING
206.07 CONSTRUCTION
206.07.01.04 Management of Surplus and / or Unsuitable Excavated Material
Clause 206.07.01.04, second paragraph, is revised as follows:
All surplus excavated material shall be removed from site, unless otherwise directed by the Contract
Administrator. If required, surplus excavated material will be placed, graded and compacted on site in
lieu of hauling from site. The Corporation also reserves the right to have all surplus excavated material
delivered and replaced at another site, as directed by the Contract Administrator.
206.07.03.03 Excavation Below Subgrade
Clause 206.07.03.03 is deleted in its entirety and replaced by the following:
Unsuitable materials, other than material excavated from swamps, shall be removed below the
subgrade to lengths, widths and depths specified either in the contract or as approved by the Contract
Administrator during the time of construction. The resulting excavation shall be backfilled with Granular
S' which shall be compacted to 98% S.P.D.D.
206.10 BASIS OF PAYMENT
206.10.04 Backfill of Sub-excavation
Subsection 206.10.04 is deleted in its entirety and replace with the following:
When the excavation of unsuitable material below subgrade is required, payment for such work, which
includes the supply, placement and compaction of provisional Granular will be made for the quantity of
material required to fill the sub-excavated void, measured in m3.
Celebration Plaza SUPPLEMENTAL SPECIFICATIONS 27-Mar -17
Tillsonburg, ON Section 350 – Concrete Pavement & Base
350 CONSTRUCTION SPECIFICATION FOR CONCRETE PAVEMENT AND CONCRETE BASE
350.05 MATERIALS
350.05.01 Concrete
Subsection 350.05.01 paragraph a) is deleted in its entirety and replaced by the following:
(a) The nominal maximum size of the coarse aggregate for concrete pavement shall be 19.0mm with
gradation requirements as per Table 3 of O.P.S.S. 1002.
350.07.06 Miscellaneous Protection
350.07.06.02 Traffic
Clause 350.07.08.02 is amended by the addition of the following:
Protection against all damage to concrete paving that has not attained 75% of the specified nominal
minimum 28 day compressive strength shall be the sole responsibility of the Contractor. At the
discretion of the Contract Administrator, damaged or unacceptable concrete paving shall be replaced at
no extra cost to the contract.
350.07 CONSTRUCTION
350.07.02 Joints
350.07.02.01 General
Clause 350.07.02.01, first paragraph is deleted in its entirety and replaced by the following:
Joints shall be of the type and at the location shown on the contract drawings or as directed by the
Contract Administrator. For concrete bench pads adjacent to play areas, one (1) continuous expansion
joint shall be installed along the face of the concrete curb, and one (1) control joint shall be cut along
the center of the pad, perpendicular to the concrete curb.
Celebration Plaza SUPPLEMENTAL SPECIFICATIONS 27-Mar-17
Tillsonburg, ON Section 802 - Topsoil
802 CONSTRUCTION SPECIFICATION FOR TOPSOIL
802.05 MATERIALS
802.05.01 Topsoil
Subsection 802.05.01, first paragraph is deleted in its entirety and replaced by the following:
Topsoil for general park / open space areas shall be loose, friable, fertile loamy material that is free from
subsoil, weeds, roots, vegetation and other deleterious material greater than 25mm diameter in the
greatest dimension. The topsoil shall also be certified to meet the fertility requirements of table 1.
Topsoil for sport fields areas shall be loose, friable, fertile loamy material that is free from subsoil,
weeds, roots, vegetation and other deleterious material greater than 15mm in diameter in the greatest
dimension. The topsoil shall also be certified to meet the fertility requirements of table 1.
Table 1
Topsoil Fertility Requirements
Category Fertility Requirements
Herbicides No detectable levels
Organic Matter Minimum of 4.0% content
Phosphorus Minimum of 30ppm Bray-P1
Potassium 200ppm, and have a 2.0% or greater base
saturation
Magnesium 10.0% to 20.0% base saturation
Potassium / Magnesium Ratio (K/Mg) Ratio Range of 0.2 to 0.35
Calcium Less than 85.0% base saturation
Sodium Less than 0.5% base saturation
PH 6.2-6.8
Micronutrients High
802.07 CONSTRUCTION
802.07.01 Stockpiling of Topsoil
Subsection 802.07.01 is deleted in entirety and replaced by the following:
Topsoil shall be removed from construction surfaces as specified and stock-piled within City Park land.
Stockpile shall be constructed neatly with uniform surfaces.
The topsoil stockpiles shall be located as per Contract Documents
802.07.03 Placement of Topsoil
Subsection 802.07.03 is deleted in its entirety and replace with the following:
Topsoil shall be placed, spread and leveled as required to match existing grades and to allow for positive
drainage away from pathways, structures and sport field areas or as specified by the Contract
Administrator. Minimum consistent depth for topsoil after settlement shall be as follows; For general
parks / open space areas — 200mm deep, For sport field areas — 250mm deep.
Celebration Plaza SUPPLEMENTAL SPECIFICATIONS 27-Mar-17
Tillsonburg, ON Section 803 - Sodding
803 CONSTRUCTION SPECIFICATION FOR SODDING
803.07 CONSTRUCTION
803.07.04 Placement of Sod
Subsection 803.07.04 is amended by the addition of the following:
Butt joints will be used where new sod blends with existing grass; lap joints will not be permitted.
803.10 BASIS FOR PAYMENT
803.10.01 Sod – Item
Subsection 803.10.01 is amended by the addition of the following:
All cost associated with maintaining the sod throughout the 30 day period shall be factored into the
Contract Price. This includes and required watering to ensure satisfactory sod performance as specified
in clause 803.08.01 Performance Measure.
Celebration Plaza SUPPLEMENTAL SPECIFICATIONS 27-Mar-17
Tillsonburg, ON Section 1010 - Aggregates
1010 MATERIAL SPECIFICATION FOR AGGREGATES GRANULAR A, B, M AND SELECT
SUBGRADE MATERIAL
1010.01 SCOPE
Section 1010.01 is amended by the addition of the following:
Asphalt sand used as fill material for all play areas and limestone screenings (chip and dust) used for
granular pathways shall be produced in accordance with the gradation requirements listed in Table 2 (as
revised, refer to section 1010.07)
1010.07 PRODUCTION
Table 2. Gradation Requirements
Table 2 of section 1010.07 is amended by the addition of the following:
MTO SIEVE DESIGNATION ASPHALT SAND LIMESTONE SCREENINGS
1"
3/4”
5/8”
1/2”
3/8” 100%
#4 100% 50-100%
#8 80-100% -
#16 55-90% 20-55%
#30 35-70% -
#50 15-40% 10-30%
#100 5-15% -
#200 0-5% 0-12%
REMOVALS PLAN
LEGEND
KEY PLAN
NOTES:
NOTE:
BASE INFORMATION PROVIDED BY TOWN OF TILLSONBURG AND KIM HUSTED
SURVEYING. ELEVATIONS SHOWN ARE GEODETIC AND ARE REFERRED TO
M.T.O. TABLET IN SOUTH FACE OF CONCRETE FOUNDATION OF DWELLING
NO. 382 BROADWAY. ELEVATION = 239.060
CONTRACTOR TO VERIFY CONDITIONS ON SITE AND TO REPORT ANY
INACCURACIES AND DISCREPANCIES TO THE PROJECT MANAGER
IMMEDIATELY.
LEGEND
0 10 25 50m5
LANDSCAPE PLAN
LEGEND
NOTE:
BASE INFORMATION PROVIDED BY TOWN OF TILLSONBURG AND KIM HUSTED
SURVEYING. ELEVATIONS SHOWN ARE GEODETIC AND ARE REFERRED TO
M.T.O. TABLET IN SOUTH FACE OF CONCRETE FOUNDATION OF DWELLING
NO. 382 BROADWAY. ELEVATION = 239.060
CONTRACTOR TO VERIFY CONDITIONS ON SITE AND TO REPORT ANY
INACCURACIES AND DISCREPANCIES TO THE PROJECT MANAGER
IMMEDIATELY.
100.00
0 10 25 50m5
CELBRATION PLAZA
SANDERS STREET ENTRANCE
SEAT WALL - Perspective
NOTE:
BASE INFORMATION PROVIDED BY TOWN OF TILLSONBURG AND KIM HUSTED
SURVEYING. ELEVATIONS SHOWN ARE GEODETIC AND ARE REFERRED TO
M.T.O. TABLET IN SOUTH FACE OF CONCRETE FOUNDATION OF DWELLING
NO. 382 BROADWAY. ELEVATION = 239.060
CONTRACTOR TO VERIFY CONDITIONS ON SITE AND TO REPORT ANY
INACCURACIES AND DISCREPANCIES TO THE PROJECT MANAGER
IMMEDIATELY.
PAVERS
BANDING (A)
Stone: 'Avenue' by Oaks Pavers, or approved alternate.
Size:8 x 12 stone
Colour:Timberwood
Pattern:Double soldier course
Area:33 sq. m.
FIELD (B)
Stone:'Avenue' by Oaks Pavers, or approved alternate.
Size:8 x 12 stone
Colour:Timberwood
Pattern:Running bond
Area:98 sq. m.
CENTRE CIRCLE (C)
Stone:'Avenue' by Oaks Pavers, or approved alternate.
Size:12 x 12 stone
Colour:Charcoal
Pattern:Stacked bond
Area:12.6 sq. m.
Note: Areas are approximate.
SEAT WALL - Elevation
BLOCK #BLOCK
LETTER
WIDTH OF
BLOCK IN CM
1 M 79
2 E 73
3 M 73
4 O 72
5 R 63
6 I 57
7 A 60
8 L 65
9 (blank)4610P6611A7012R7213K73
LEGEND
BANDSHELL
25' x 50' steel structure with roof.
'Kokomo 50' by 'Poligon' (available through ABC Recreation,1-800-267-5753)
OR
50' custom bandshell by 'Shadeview' (available through Openspace Solutions, 519-580-7053)
OR
approved alternate.
Structure: Steel columns (4) and roof frame, powdercoat finish, colour TBD
Roof:Wood tongue & groove under metal roof, colour TBD
Electrical:Minimum one (1) outlet to be provided in each column
Lighting:Provision for minimum nine (9) fixtures in roof structure
Structure to conform to Ontario Building Code and all local municipal regulations.
Contractor responsible for all permits.
Detailed engineer stamped drawings required, including anchoring and footing requirements.
100.00
0 5 10 20m
0 5 10 20m
1. DECORATIVE SEAT WALL DETAIL - N.T.S.
SECTION VIEW
PLAN VIEW
NOTES
3. CONCRETE PAVING w/ W.W.M. N.T.S.2. PILLAR DETAIL - N.T.S.
SECTION VIEW
PLAN VIEW
BANDING
EDGING
4. EXPOSED AGGREGATE BANDING N.T.S.
NOTES:
NOTES:
NOTE:
BASE INFORMATION PROVIDED BY TOWN OF TILLSONBURG AND KIM HUSTED
SURVEYING. ELEVATIONS SHOWN ARE GEODETIC AND ARE REFERRED TO
M.T.O. TABLET IN SOUTH FACE OF CONCRETE FOUNDATION OF DWELLING
NO. 382 BROADWAY. ELEVATION = 239.060
CONTRACTOR TO VERIFY CONDITIONS ON SITE AND TO REPORT ANY
INACCURACIES AND DISCREPANCIES TO THE PROJECT MANAGER
IMMEDIATELY.
GENERAL SPECIFICATIONS:
Report Title Lions Auditorium Kitchen Reno Project Outline
Report No. RCP 17-24
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date April 10, 2017
Attachments •
RECOMMENDATION
THAT Council receives Report RCP 17-24 – Lions Auditorium Kitchen Reno Project Outline for information.
EXECUTIVE SUMMARY
Council requested an outline of the project timelines and budget for the renovation of the Lions
Auditorium Kitchen included in the approved 2017 RCP capital project budget and business
plan.
BACKGROUND At the Council meeting of March 27, 2017, the following resolution was passed:
Moved By: Councillor Adam Seconded By: Councillor Esseltine
THAT a staff report outlining the budget and timelines for the Tillsonburg Community
Complex Lion’s Auditorium kitchen upgrades phase 1, be prepared for the April 10, 2017 regular Council meeting. CARRIED.
In August 2016, Council directed that staff submit an application to the Ontario 150 Community
Capital Program for a grant to renovate the Lions Auditorium kitchen. Staff submitted an
application for $150,000 to match a municipal contribution of $150,000, and this $300,000 project was included in the 2017 draft budget and RCP business plan.
Staff consulted with local caterers, toured nearby community hall kitchens, and sought quotes for
architectural design services to carry out the project, pending funding approval. The Town
received confirmation that the grant application was not successful just before the end of 2016. The draft budget and business plan was revised to reflect only the Town’s contribution.
As a result, in the 2017 Business Plan for Recreation, Culture & Parks, the following item is
identified as one of the capital projects:
The focus of the smaller project is intended to improve the usability and energy efficiency of the Auditorium kitchen and to bring the exhaust hood and ventilation up to current code
Page 1 / 2 RCP 17-24 - Lions Auditorium Kitchen Ren
142
requirements. New or replacement equipment such as a dishwasher, stove, walk-in cooler, rolling holding cabinets etc., are expected to be purchased as part of the project.
The timeline intended for the project is to initiate it in Q2. Once the more time-sensitive projects
(Celebration Plaza, pool deck replacement, rink lighting) are past the procurement stage, the
focus will turn to the kitchen project, with the intent for it to be completed by the end of Q3.
CONSULTATION/COMMUNICATION Local caterers, managers from kitchen facilities in nearby municipalities, a kitchen supply
company and an architect have been consulted so far.
FINANCIAL IMPACT/FUNDING SOURCE
The approved 2017 Budget includes $150,000 from taxation for this project.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
•Objective 1 – Excellence in Local Government
•Objective 2 – Sustainable Economy
•Objective 4 – Culture & Community
Page 2 / 2 RCP 17-24 - Lions Auditorium Kitchen Ren
143
Tu=
ATTENDANCE
Mel Getty
James Payne
Don Baxter
Michael Cerna
Penny Esseltine
Becky Turrill, Secretary
Janet McCurdy, Program Manager
MEMBERS ABSENT/REGRETS
Donna Scanlan
Craig Cole
Susie Wray
Bob McCormick
1. Call to Order
The meeting was called to order at 7:33am
2. Adoption of Agenda
Moved By: D. Baxter Seconded By: J. Payne
Resolution #1
THAT the Agenda as prepared for the Parks and Recreation Advisory Committee meeting of
March 21, 2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof - None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of February 7, 2017
Moved By: P. Esseltine Seconded By: M. Cerna
Resolution #2
The Corporation of the Town of Tillsonburg
Parks & Rec COMMITTEE
Tuesday March 21, 2017
7:30am
Rotary Room
45 Hardy Ave
MINUTES
144
Parks & Recreation Committee Meeting Minutes - 2 -
THAT the Minutes of the Parks and Recreation Committee Meeting of February 7, 2017
be approved.
Carried
5. Delegations and Presentations
5.1. Outdoor Arena – Presentation made by Jane Ann McLean to the Parks and Recreation
Advisory Committee.
Motion #1 On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee
endorses the presentation received from the Jane Anne McLean on behalf of the JL
Scott McLean Legacy Fund be forwarded to council for approval. (5-0)
Moved By: D. Baxter Seconded By: M. Cerna
6. General Business & Reports
6.1. Strategic Master Plan 2017 Status Report
Motion #2
On MOTION made, SECONDED and CARRIED the Parks and Recreation Committee
endorse the 2017 Status Report of the Strategic Master Plan, accepted as information.
(5-0)
Moved By: D. Baxter Seconded By: J. Payne
6.2. Program Update – Given By J. McCurdy
6.2.1. New Brochure – J. McCurdy handed out copies of the new 2017 Spring &
Summer Program guide.
7. Correspondence - None
8. Other Business –
8.1. Ball Diamond Fence Advertising – what is the expiry date of the last sign on Kiwanis
Diamond fence?
9. Closed Session
9.1. - None
10. Next Meeting
145
Parks & Recreation Committee Meeting Minutes - 3 -
The next meeting of the Parks & Rec Advisory Committee – April 18 @ 7:30am in the
Marwood Lounge
11. Adjournment
Moved By: D. Baxter Seconded By: M. Cerna
Proposed Resolution #3
THAT the Parks & Rec Advisory Committee Meeting of March 21, 2017 be adjourned at
9:25am
146
=
ATTENDANCE Shane Curtis John Prno
Gord Roesch Mike Dean Stephen Molnar
Jim Hayes Jeff Smith, Fire Chief
Staff: Becky Turrill, Secretary
MEMBERS ABSENT/REGRETS
John Bamford
Mel Getty
1. Call to Order
The meeting was called to order at 7:05p.m.
2. Adoption of Agenda
Moved By: Jim Hayes Seconded By: John Prno
Resolution #1
THAT the agenda for the March 14, 2017 meeting as amended be approved.
CARRIED
3. Disclosures of Pecuniary Interest and the General Nature Thereof - None
4. Adoption of Minutes of Previous Meeting
Moved By: Gord Roesch Seconded By: John Prno
Resolution #2
THAT the minutes of the February 14, 2017 meeting be adopted. CARRIED
The Corporation of the Town of Tillsonburg
FIRE STRAT PLANNING COMMITTEE
March 14, 2017
7:00 p.m.
Fire Station Training Room
80 Concession Street East
MINUTES
147
Fire Services Strategic Planning Committee Meeting Minutes, February 14, 2017 - 2 -
5. General Business & Reports
5.1. Needs Assessment
Committee reviewed and discussed the needs assessment document.
Moved By: John Prno Seconded By: Jim Hayes
Motion #1
On MOTION Made, SECONDED and CARRIED the Fire Strategic Planning Committee
present to Council an update on the committee’s progress.
5.2. Risk Assessment
5.2.1. Copy of Rick Assessment to all members. Recommend the Chief along with 2
members from the Committee and Internal Town of Tillsonburg staff to review Risk
Assessment and Industry
6. Next Meeting
The next meeting of the Fire Services Strategic Planning Committee will be on April 11,
2017 at 7:00pm.
7. Adjournment
Moved By: Jim Hayes Seconded By: Gord Roesch
Resolution #3
THAT the Fire Services Strategic Planning Committee meeting of March 15, 2017 be
adjourned at 8:41p.m.
CARRIED
148
=
ATTENDANCE
Members Present: Mel Getty : Co-Chair, Mike Cerna: Co-Chair, Sue Saelens (Lions Club)
Rosemary Dean (Fair Board), Ken Patterson (Rotary Club), John Glass (Lake Lisgar), Scott
Vitias (Ball), Jane Ann McLean (Outdoor rink), Rick Cox: Staff, Margaret Puhr: Secretary (Event
Organizers)
Guests: Pete Luciani and Tyler Coghill (Dog Park Committee), Mike Dean and Tracy Green
(Fair Board)
MEMBERS ABSENT/REGRETS
Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Derek Partlo,
Terry Smith, Scott McKenzie
1. Call to Order
The meeting was called to order at 5:33pm, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Ken Patterson Seconded By: Rosemary Dean
Resolution #1_
THAT the as prepared for the Memorial Park Revitalization Committee meeting of March 20,
2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of February 21, 2017
Moved By: Ken Patterson Seconded By: Rosemary Dean
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
March 20, 2017
5:30pm
Marwood Lounge
45 Hardy Ave
MINUTES
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Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of February
21, 2017 be approved. Carried.
5. General Business & Reports
5.1. Dog Park Committee presentation: the committee started working in June with a
number of proposed locations and established a committee. The proposed locations
from a 2009 committee were: Soccer Park, Elliott Fairbarn, Gilvesy Park, Memorial
Park, Participark, Cadman Park, Transfer Station. After determining requirements and
potential for preferred/wanted features for optimal dog park, the Memorial Park was
determined to be the best location. This area is also already being used by residents as
a bona fide dog park as observed by members of the committee. The proposed location
at the North end of Memorial park has an initial plan developed by the Town Building
Department staff for a 100’ x 500’ dog park. This location has plenty of parking and
access, is easily found for people coming out of town. The group is requesting an
endorsement from the MPR Committee.
Moved By: Jane Ann McLean Seconded By: Rosemary Dean
Resolution #3_
THAT the Memorial Park Revitalization Committee endorse the proposed Dog Park at
the Memorial Park location as presented, with a pathway to be incorporated into the
plan between the proposed Dog Park and the current property line fence. Carried.
5.2. Rotary Club update: review of attached plan and outline: met with Rick Cox last week to
determine tree removal and trimming necessary to be done by Parks staff. The scrub
brush cleanup will be done by the Rotary Club. There are many memorial trees in the
area, with stones that need cleaning up. The Club received a grant to be applied to the
single person molded seat swing which will cost approximately $10,000.00. Other
exercise/recreational equipment per attached documents. Repairs needed to the
walkway will be done by the Club with possible re-seeding of some bare grass areas.
Future expansion of this project might include improvements to the tennis/pickleball
courts.
Moved By: Mike Cerna Seconded By: Jane Ann McLean
Resolution #4_
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Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 3 -
THAT the Memorial Park Revitalization Committee endorse the improvement and
development of the area as presented, to be forwarded to the Parks & Rec Advisory
Committee. Carried.
5.3. Fair Board: moving forward with the details of the fair. The main event for this year’s fair
will be the Comic Con and a gaming tournament to be held on the Memorial Arena floor.
Featured appearances: Captain Canuck, Batman, The Walking Dead character, Star
Trek character, Power Rangers.
5.4. Ball Association: Tournaments have been booked, registration numbers are up from last
year.
5.5. Kinsmen Club: members absent, a message was received by the Co-Chair Mel Getty
indicating that local companies have quoted on the bandshell for approximately half the
cost of initial US supplier. Some of the work and materials will be donated in-kind.
5.6. Pumptrack: absent.
5.7. Lions Club: ABC playground equipment company will be presenting their proposal at
the next Lions meeting. The club will be discussing two items:
1. Intent to expand the existing playground near the water park into a ‘jungle gym’
theme.
2. Application for Rick Henson Grant to be applied to accessible components of the
playground. The grant amount available may be up to $30,000.00
5.8. Outdoor Rink – no new updates.
5.9. Ball Diamond repositioning – no new updates.
5.10. Staff Update:
1. Celebration Plaza: tenders have gone out. The first project will be taking out the
track/berm, then the bandshell construction to get it ready for Turtlefest. Due to time
constraints, the pathway connections won’t be constructed until after Labour Day.
2. Gibson House: the Tillsonburg Sea Scouts would like to construct a deck, dock and
a boat storage at the back of the building, per materials included with agenda. The
Lake Lisgar Renaissance Committee is supporting these improvements as they will
promote more use of the lake area. The Sea Scouts would have an exclusive use of
the boat dock and storage.
3. Key issues at a glance from the Memorandum – Council request for update on the
Conceptual Master Plan as circulated to the Committee. Detailed group review
planned for the next meeting.
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Memorial Park Revitalization Committee Meeting Minutes, March 20, 2017 - 4 -
6. Round Table
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Monday April 3,
2017 at 5:30pm.
8. Adjournment
Moved By: Mike Cerna Seconded By: Mel Getty
Resolution #5
THAT the Memorial Park Revitalization Committee Meeting of March 20, 2017 be adjourned
at 8:00pm. Carried.
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ATTENDANCE Deb Gilvesy, Lisa Gilvesy, Mel Getty, Jesse Goossens, Councillor Jim Hayes, Mayor Stephen Molnar, Steve Spanjers (Arrived 8:05 AM), Randy Thornton (Departed 9:03 AM),
Staff Present: David Calder, Shelley Imbeault, Cephas Panschow, Colleen Pepper
MEMBERS ABSENT/REGRETS
Andrew Burns, Kirby Heckford, Ashton Nembhard, Cedric Tomico, John Veldman
1. Call to Order
The meeting was called to order at 7:53 AM.
2. Adoption of Agenda
Moved By: D. Gilvesy Seconded By: J. Hayes
Resolution # 1
THAT the Agenda as prepared for the Development Committee meeting of February 14,
2017 be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of January 17, 2017
Moved By: R. Thornton Seconded By: M. Getty
Resolution # 2
THAT the Minutes of the Development Committee Meeting of January 17, 2017 be
approved.
Carried
Minutes of the Meeting of January 23, 2017
The Corporation of the Town of Tillsonburg
Development Committee
February 14, 2017
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
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Development Committee Meeting Minutes (February 14, 2017) - 2 -
Moved By: J. Hayes Seconded By: J. Goossens
Resolution # 3
THAT the Minutes of the Development Committee Meeting of January 23, 2017 be
approved.
Carried
4.1.1. Broadway/North St Intersection (Queuing)
Director of Operations followed up with the County who re-evaluated it and advised
that it appears that the existing traffic signal infrastructure is functioning properly.
They did advise they are planning to upgrade the signal controller cabinet later this
year, thereby allowing for a more dynamic reaction to actual traffic conditions.
4.1.2. OPS 17-01 Water/Wastewater Rate Review
The Water/Wastewater Rates have now been approved by the County and will take
effect April 1, 2017. Approximately $500,000 of surplus funds in an upgrade
reserve will be used to fund a Tillsonburg project (well/watermain). Further, the
Community Servicing Assistance Program (CSAP) charge of $10 per water service
and $10 per wastewater service annually has been suspended, which will be a cost
savings to all users. Investment in Tillsonburg Wastewater will be stepped over the
next few years until expansion.
How much volume does the 11% capacity between current wastewater flows and
80% capacity represent in terms of volume? To be looked into.
5. Delegations and Presentations
5.1. Business Directory Survey Summary Results
S. Imbeault indicated that the purpose of the survey was to update the Town’s business
database as well as the online business directory. Previous surveys were completed in 2008,
2010, and 2013. 713 businesses surveyed with a response rate of 64%, which was achieved by
following up on the surveys. Total employment in Tillsonburg is estimated at over 9,000 jobs,
which is approximately 600 jobs higher than forecast for 2016. Manufacturing jobs exceeded
2016 projections by nearly 1,100.
The strong job growth supports an increased focus on Workforce Development and meeting the
needs of local employers. Can further analysis be conducted on data to support Economic
Development objectives. Yes, with caveat that data can be subjective. Suggestion to consider
ways to raise awareness of this as a good news story. Circulate presentation to Committee.
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Development Committee Meeting Minutes (February 14, 2017) - 3 -
5.2. Discover Tillsonburg Business Plan
C. Pepper presented information on the history of the joint initiative between the Town and
home builders. Initial focus was on Discover Tillsonburg website and home show attendance,
but has moved to the magazine and home tours. Website will be relaunched shortly. Additional
thought will have to be on how the Discover Tillsonburg brand works vis-à-vis the new Town
brand.
In terms of results, new homes sales climbed coming out of the recession and then plateaued
for a few years. However, 2016 was the second highest level on record. This is due to a strong
overall economy but good marketing helps.
How do we get more builders engaged??? Can certainly increase efforts in this regard, but the
magazine format makes it more accessible to both smaller builders and also other companies.
The 2017 work plan is being developed and will be finalized with input from the Builders. Some
of the potential projects including truck wrap ads with consideration for billboards and greater
integration with other regional tourism initiatives.
6. Information Items
6.1. Community Strategic Plan – A report will be prepared shortly.
6.2. Post-Secondary Education – No update
6.3. Tillsonburg Hydro Inc – THI is being managed as a separate business from the Town
and, as part of that, they will be conducting a branding exercise with the goal of raising
the profile of the corporation in the community. They have asked if anyone from the
Development Committee is interested in joining their Branding Task Force. D. Gilvesy
indicated that she would be interested. Chamber had raised concern about the need
and cost for the branding. Similar concerns expressed by members of this committee.
THI Board believes this is important to proceed with establishing a higher profile.
6.4. Town Hall Task Force – Submission deadline is Feb 16, 2017 with Town Hall Project
Committee reviewing the submission after that date.
7. General Business & Reports
7.1. County Budget Approval Notes
County budget has been approved with North Street and Potter’s Road construction
projects proceeding. The Oxford Connection budget was approved in the amount of
$35,000.
7.2. EDCO Award (Branding)
Per news release circulated, the Town was awarded top honours in the “Branding -
10,000 to 50,000 Population” category. It’s the first time the municipality has taken top
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Development Committee Meeting Minutes (February 14, 2017) - 4 -
honours in any EDCO category. Question as to what are the next steps in terms of
leveraging this recognition. There will be continued implementation of the new brand,
launch of new branded merchandise program and new marketing initiatives in the future.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – Further to Annual General Meeting, a
new president, vice president have been selected along with a new board member.
8.2. Downtown Business Improvement Association – Christmas Crawl went well and is
continuing to pick up momentum and positive feedback. WiFi enhancements are still in the
works and with relocation of receivers to light poles and additional receivers, service levels
should go up. Expecting 2 – 3 Façade Improvement Grants in the spring. Annual General
Meeting is being planned for Tuesday, March 28, at 5:30 PM.
8.3. Tillsonburg District Real Estate Board
Lack of inventory is affecting sales volumes. Report and listings will be circulated when
received.
8.4. Physician Recruitment
Meeting scheduled for today.
9. Correspondence - None
10. Other Business
10.1. Roundtable
11. Closed Session - None
12. Next Meeting
The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday,
March 14, 2017. Some concern about conflicts due to March Break so ask members if they
will be attending.
13. Adjournment
Moved By: S. Spanjers Seconded By:
Proposed Resolution 4
THAT the Development Committee Meeting of February 14, 2017 be adjourned at 9:52 AM.
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ATTENDANCE Bob Marsden, Patty Phelps, Dianne MacKeigan, Aleksandra Webber, Marianne Sandham, Mary Lou Sergeant, Jami lee Stephenson
MEMBERS ABSENT/REGRETS
Chris Rosehart
1. Call to Order
The meeting was called to order at 4:30 pm
2. Adoption of Agenda
Moved By- Jami Stephenson Seconded By- Mary Lou Sergeant
Proposed Resolution #_1
THAT the Agenda for the Museum Advisory Committee meeting of March 23, 2017, be
adopted as amended. Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof- none
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of February 23, 2017
Moved By: Mary Lou Sergeant Seconded By: Jami Stephenson
Proposed Resolution #_2
THAT the Minutes of the Museum Advisory Committee Meeting of February 23 ,2017
be approved. Carried
5. Delegations and Presentations- None
The Corporation of the Town of Tillsonburg
Museum Advisory Committee
Thursday, March 23 , 2017
4:30 pm
Program Room- 2nd floor Annandale NHS
30 Tillson Ave., Tillsonburg
MINUTES
157
6. General Business & Reports
6.1. Financial- Balance in the Annandale House Trust Account- $103,368.18
6.2. Tour Guides- Nothing new to report
6.3. Curator’s Report- The Curator’s report was circulated and included the following
highlights:
1. Numbers for February are almost identical to last year.
2. Poetry and Painting Exhibit continues until April 2 in the Pratt Gallery. Next exhibit
on the Great Flood opens April 27.
3. Lunch and Learn lecture series continue with Patty’s talk on Tillsonburg’s first
council.
4. Floral workshop planned for Women’s Day was cancelled due to a lack of
participation.
5. The Canada Blooms bus trip was a success with 24 participants.
6. 4 Confederation skills workshops are being offered with the first one, basket making,
to be held on April 22.
7. Madison Wild and Victoria Hanson have been hired as the summer staff this year to
start in May.
8. Museum is entering a tourism contest in the “Top Small Museum, Art Gallery,
Historic Site “category. This is an online voting competition with voting by the public
from May to September.
9. The Historical Society is hosting a raffle of an Easter Basket with proceeds going to
the Annandale House Trust Fund
10. Plans are underway for the Hevenor Art Show. A small group will reach out to the
schools in the community with a view to having all the school classes in town view
the show.
11. The floor in the program room will be replaced May 1-5, after which the room will be
painted and a new rail installed.
12. The museum will be closed for Easter April 14-17.
Moved By Patty Phelps Seconded By Mary Lou Sergeant
158
Proposed Resolution # 3
THAT the reports be adopted as circulated. Carried
7. Correspondence- none
8. Other Business
8.1. Flashing on the front porch has been repaired but nothing else has been done
8.2. The town will be conducting a security audit of all town facilities in the second quarter.
With this in mind, nothing more was done about extra cameras on the second floor.
8.3. Notice has been received that there will be a government inspection of elevators.
9. Next Meeting- Thursday April 27, 2017 at 4:30 pm
10. Adjournment
Moved by Jami Stephenson
Proposed Resolution #4
THAT the Museum Advisory Committee meeting of March 23, 2017 be adjourned at
5:35 pm
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Attendance:
Chair Matt Scholtz
Mayor Stephen Molnar
Councillor Brian Stephenson
Mary Anne VanGeertruyde
Sam Lamb
Lana White
Regrets:
John Armstrong
1. Call to Order
2. Adoption of Agenda
Resolution
Moved by: S.Lamb Seconded by: M.VanGeertruyde
THAT the Agenda as prepared for the Special Awards Committee meeting of March 7,
2017, be adopted, with the addition of:
- Recognition of Volunteer ‘Groups’
- Gift Cards/Gifts
‘Carried’
3. Disclosure of Pecuniary Interest
M.Scholtz declared an interest with respect to the discussion regarding gift cards/gifts.
Recognizing there is no Vice-Chair, the Mayor assumed the role of the Chair for that
discussion.
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, March 7 2017
2:30pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
160
Special Awards Committee Minutes - March 7, 2017 - 2 -
4. Approval of Previous Minutes
Resolution
Moved by: M.VanGeertruyde Seconded by: B.Stephenson
THAT the Special Awards Committee Minutes dated February 7, 2017 be approved.
‘Carried’
It was noted that, as part of the Canada 150 Memorial Park revitalization, there is an aspect
that staff come back with ideas for a walkway with trees, etc., and the concept of the
Favourite Son/Daughter legacy be accommodated.
An up-date regarding alternatives for the Favourite Son/Daughter legacy to be scheduled for
a later meeting.
5. General Business and Reports
5.1. Volunteer Achievement Awards – April award recipient to be discussed.
To be discussed further at the April 4th meeting.
Committee members to give thought to more nominations.
Note – M.VanGeertruyde, rather than M.Scholtz, to attend the March 27 Council Meeting, to
present the Volunteer Award to Mark Smith.
6. Other Business
6.1. Ontario Senior of the Year Award
Nominations are now being received for the 2017 Senior of the Year Award. This annual
award was established in 1994 to give each municipality in Ontario the opportunity to
honour one outstanding local senior, who after the age of 65 has enriched the social,
cultural or civic life of his or her community.
The Town of Tillsonburg Clerk’s Office is now accepting recommendations from the local
community for consideration by Council for the Senior of the Year award. Please submit
recommendations with background details to the Clerk’s Office by March 31, 2017 for
consideration at clerks@tillsonburg.ca or in person at the Town Administrative Office at
200 Broadway, 2nd Floor.
Committee discussed the Senior of the Year Award, and a potential nomination.
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Special Awards Committee Minutes - March 7, 2017 - 3 -
Resolution
Moved by: M.VanGeertruyde Seconded by: B.Stephenson
THAT the Special Awards Committee bring forward a recommendation for the Senior of the
Year Award, as discussed at the March 7, 2017 meeting.
‘Carried’
B.Stephenson to complete information for submission for the March 27, 2017 Council
Meeting.
The information to be circulated to the Committee prior to submission for Council.
6.2. Recognition of Volunteer ‘Groups’
Recognizing this has previously been discussed, M.VanGeertruyde brought it forward for
further consideration.
In speaking with representatives from various organizations, a few of them have indicated
they would feel more comfortable nomination a group, rather than an individual.
Mayor Molnar noted that recognizing a group would involve a change to the mandate of the
Committee. He also noted his concerns with drowning out individuals, adding that every
group in this town would be deserving of recognition.
He suggested that perhaps there is opportunity to have group recognition, but separate from
the monthly volunteer recognition.
Mayor Molnar also noted, perhaps for future consideration, the annual Volunteer Week in
the Province of Ontario. MP Ernie Hardeman and a number of others participate in the Multi-
Service Centre event.
He also noted there will be a formal volunteer recognition event before the end of 2017.
6.3 Gift Cards/Gifts
Going back a couple years, there was a resolution passed by this Committee approving a
$25 gift card - to be presented to the monthly Volunteer Achievement Award recipients.
It was suggested at the March 7th meeting that, in lieu of the $25 gift card, a gift be
presented going forward. Discussion was held to discuss a suitable gift. M.Scholtz offered to
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Special Awards Committee Minutes - March 7, 2017 - 4 -
donate copies of his Tillsonburg Album – A Photographic History, with no direct cost to this
Committee. It was consensus of the Committee that the Album would be representative of
the volunteer recognition with its pictures, history and references to volunteerism.
Resolution
Moved by: B.Stephenson Seconded by: M.VanGeertruyde
THAT the Special Awards Committee approve the ‘Tillsonburg Album – A Photographic
History’ by Matthew Scholtz as the gift to be presented to the monthly Volunteer
Achievement Award recipients going forward, hereby rescinding the earlier motion to
present gift cards.
‘Carried’
7. Next Meeting - Tuesday, April 4, 2017 at 2:30pm
‘Pending Business’ and ‘Round Table’ to be added as agenda headings going forward.
8. Adjournment
Resolution
Moved by: S.Lamb Seconded by: M.VanGeertruyde
THAT the March 7, 2017 Special Awards Committee meeting be adjourned at 3:21pm.
‘Carried’
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Attendance:
Chair Matt Scholtz
Councillor Brian Stephenson
Mary Anne VanGeertruyde
Sam Lamb
John Armstrong
Lana White
Regrets:
Mayor Stephen Molnar
1. Call to Order – 2:31pm
2. Adoption of Agenda
Resolution
Moved by: Councillor Stephenson Seconded by: M.VanGeertruyde
THAT the Agenda as prepared for the Special Awards Committee meeting of April 4, 2017,
be adopted, with the addition of:
7.1 – Citizen of the Year Discussion.
‘Carried’
3. Disclosure of Pecuniary Interest
None
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, April 4 2017
2:30pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
164
Special Awards Committee Minutes - April 4, 2017 - 2 -
4. Approval of Previous Minutes
Resolution
Moved by: S.Lamb Seconded by: Councillor Stephenson
THAT the Special Awards Committee Minutes dated March 7, 2017 be approved.
‘Carried’
5. Pending Business from Previous Meetings (to be carried forward from each meeting)
i) Favourite Son/Daughter Awards – location for public display of awards
6. General Business and Reports
6.1. Volunteer Achievement Awards
Nominations were circulated and reviewed at the meeting.
Resolutions
Moved by: S.Lamb Seconded by: M.VanGeertruyde
THAT John Fisher be selected as the recipient of a Volunteer Achievement Award, to be
presented at the April 24, 2017 Council Meeting.
‘Carried’
Moved by: Councillor Stephenson Seconded by: M.VanGeertruyde
THAT Edna Austin be selected as the recipient of a Volunteer Achievement Award, to be
presented at the May 23, 2017 Council Meeting.
‘Carried’
Councillor Stephenson to present both Awards.
L.White to email Committee Members with a list of previous Volunteer Award Recipients.
7. Other Business
Councillor Stephenson commented regarding a potential nomination for this year’s Chamber
of Commerce Citizen of the Year. Information only.
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Special Awards Committee Minutes - April 4, 2017 - 3 -
8. Round Table
Councillor Stephenson noted the following:
- Canada 150 Committee very active
- NHL announcement
- Tillsonburg Relay for Life is cancelled for this year
- Tillsonburg Ride ‘n Stride is April 30th
9. Next Meeting - Tuesday, May 2, 2017 at 2:30pm
10. Adjournment
Resolution
Moved by: J.Armstrong Seconded by: S.Lamb
THAT the April 4, 2017 Special Awards Committee meeting be adjourned at 3:01pm.
‘Carried’
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ATTENDANCE MEMBERS PRESENT: Charles Baldwin, Penny Esseltine, Corey Hill, Robert Marsden, Christine Nagy, Sue
Saelens, Marian Smith, Tricia Smith, Paul Wareing, Janet Wilkinson, Brian Stephenson
MEMBERS ABSENT/REGRETS: Ken Butcher, Paul DeCloet, Maurice Verhoeve
1. Call to Order
The meeting was called to order at 9:05 a.m.
2. Adoption of Agenda
Moved By: S. Saelens Seconded By: P. Esseltine
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of February
2, 2017, be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of February 2, 2017
Moved By: C. Nagy Seconded By: J. Wilkinson
Proposed Resolution #2
THAT the minutes for the February 2, 2017 meeting be approved as written. Carried
5. Delegations and Presentations - none
6. General Business & Reports
6.1. Report from Tillsonburg Horticultural Society (THS) – C. Nagy reported that the Tillsonburg Horticultural Society is going ahead with the commercial beautification program and handed around
poster advertising the program. Teams of THS members will distribute the posters to businesses. The urns will tie into the Canada 150 planters. THS will buy four of the street urns and Knights of
Columbus have donated $2,000 towards the project.
Moved By: C. Nagy Seconded by S. Saelens
Proposed Resolution #3
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted.
Carried
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
March 9, 2017
9:00 a.m.
Marwood Lounge
Community Centre
MINUTES
167
7. Correspondence – a letter was received from a citizen about the cost of burying cremains in the
cemetery. The chairperson has been unable to contact her.
8. Other Business
8.1. Heritage Designations - T. Smith reported that there had been no replies to the letters sent to the
owners of the Bidwell Street and Seven Gables properties. 8.2. Tree Protection - C. Baldwin read an article from London Free Press about Council passing a by-
law to protect large trees from destruction. Moved By: C. Baldwin Seconded by S. Saelens
Proposed Resolution #4
THAT staff be asked to obtain a copy of London’s by-law to determine what steps have been taken to protect trees on private property. Carried
8.3. Enhanced Beautification Proposal – C. Hill advised that a budget of $25,000 was approved by
Council. The plan has been modified to 12 urns for the downtown for a one year trial period and will
be reviewed by Council in the fall of 2017. This budget includes funding for many other areas and
parks around the town. 8.4. Capital and Operational Budget – C. Hill reported that monies were approved for the restoration of the façade of the Joy Mausoleum, prepping for the Scattering Garden, expanded fencing of the work area and improvements in the cemetery.
8.5. “Trees to our Nature Canada 150 Legacy funding – Staff were not able to apply due to restrictive
requirements. 8.6. Canada 150 Celebration Tree program – a plan is being developed for planting 150 trees in the
community which would be funded by citizens contributing $150 towards purchase of the trees.
8.7. Memorial Tree Program – current cost is $600 for purchase of tree, engraved rock and lifetime
warranty. Ingersoll has a plan with is considerably less whereby citizen buys tree and the town plants it with no warranty. General discussion indicated that Tillsonburg’s existing plan is a good
one due to available space, maintenance and replacement of new trees, size of trees, etc. 9. Next Meeting
The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on April 6, 2017
at 9:00 a.m. in the Annex Meeting Room.
10. Adjournment
Moved By: C. Nagy Seconded By: M. Smith
Proposed Resolution #5
THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on March 9, 2017 be
adjourned at 10:10 a.m. Carried.
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ATTENDANCE
Members Present: Mel Getty : Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Pumptrack), Sue
Saelens (Lions Club) Rosemary Dean (Fair Board), John Glass (Lake Lisgar), Scott Vitias (Ball),
Derek Partlo (Ball), Jane Ann McLean (Outdoor rink), Rick Cox: Staff, Margaret Puhr: Secretary
(Event Organizers)
Guest: Tracy Green (Fair Board)
MEMBERS ABSENT/REGRETS
Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Scott McKenzie,
Ken Patterson
1. Call to Order
The meeting was called to order at 5:30pm, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Mike Cerna Seconded By: Rosemary Dean
Resolution #1_
THAT the as prepared for the Memorial Park Revitalization Committee meeting of April 3,
2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of March 20, 2017
Moved By: John Glass Seconded By: Margaret Puhr
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
April 3, 2017
5:30pm
Marwood Lounge
45 Hardy Ave
MINUTES
169
Memorial Park Revitalization Committee Meeting Minutes, April 3, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of March 20,
2017 be approved. Carried.
5. General Business & Reports
5.1. Memorandum – review and council update. The memorandum was reviewed at the
March 20 meeting and again tonight. Changes made as requested.
Moved By: Terry Smith Seconded By: Mike Cerna
Resolution #3_
THAT the Memorial Park Revitalization Committee forward the Conceptual Master Plan
review, as attached, to the Parks & Rec Advisory committee and the revised document
be adopted as the Memorial Park Revitalization Master Plan. Carried.
5.2. Celebration Plaza – the berm section is in the process of being removed by Kirwin &
Oatman company. The tenders for the bandshell and entrance at the Sanders Street
have been issued, close next week. The specs for electrical requirements are being
developed. The next tender to go out will be for the pathway construction.
5.3. Rotary Club update: absent, message received that the club was successful in securing
funds for their project.
5.4. Fair Board: exploring grants for new bleachers. Fair plans moving forward.
5.5. Ball Association: Two tournaments have been booked, registration is under way with
numbers up from last year.
5.6. Kinsmen Club: members absent. The club would like direction on recognition on the
bandshell. The Kinsmen will be recognized on the roof line as well as a plaque, as will
be the federal grant. The local companies aren’t able to build the bandshell but there
will be some sort of contribution to the project.
5.7. Pumptrack: the previously submitted future development plan has been approved by
the council, based on available funding. A fundraising event – an informal ride – is being
planned for June 10th. Some repairs need to be done to the asphalt. Considering plans
for a walking path between the skate park and the track. The Kinsmen Club will go
ahead and donate the shade sails.
5.8. Lions Club: ABC playground equipment company made a presentation to the club,
members have visited playgrounds made by ABC in Ingersoll, Woodstock and Port
Dover. Henderson Group will be making their presentation next to the club. Lions
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Memorial Park Revitalization Committee Meeting Minutes, April 3, 2017 - 3 -
International might be providing financial support to the project as well. The Rick
Hanson grant application was not submitted.
5.9. Outdoor Rink – the concept was presented to the Parks & Rec Advisory committee who
approved the project. Presentation to the council to be scheduled in the near future.
Currently working on determining an actual budget for the project.
5.10. Ball Diamond repositioning – the repositioning needs to be determined in respect
to the leftover racetrack at the E end and the space on the W side between the
community centre and the diamond, if it is going to incorporate a pad for demolition
derby, when considering full size hardball diamond with outfield fence and clay infield.
The cost for this project will be around $100,000.00. How does the requested derby pad
fit the open green space look – can it be combined with a parking lot. For this year’s fair
the derby will be in the same spot as in the past. The staff will present a proposed new
layout after the ball users, fair board and staff members of the committee meet for site
planning on April 13th.
6. Round Table
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Tuesday April
18, 2017 at 5:30pm.
8. Adjournment
Moved By: Rosemary Dean Seconded By: Paul DeCloet
Resolution #5
THAT the Memorial Park Revitalization Committee Meeting of April 3, 2017 be adjourned at
6:50pm. Carried.
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ATTENDANCE
Euclid Benoit, Andre Brisson, Valerie Durston, Geoffrey Lee, Rick Lee, John Prno, Chris
Rosehart, Jeremy Stockmans, Richard Van Maele Staff: Vance Czerwinski, Annette Murray
MEMBERS ABSENT/REGRETS
Henry Atkinson, Mel Getty, Donna Scanlan
1. Call to Order
The meeting was called to order at 5:30 p.m. Euclid Benoit sat as the Chair and John Prno
acted as Secretary for the meeting.
2. Adoption of Agenda
Moved By: Rick Lee Seconded By: Richard Van Maele
Proposed Resolution #1
THAT the Agenda as prepared for the Airport Advisory Committee meeting of March 23,
2017, be adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof
None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of November 24, 2016.
Moved By: Andre Brisson Seconded By: Richard Van Maele
The Corporation of the Town of Tillsonburg
AIRPORT ADVISORY COMMITTEE
March 23, 2017
5:30 p.m.
Tillsonburg Regional Airport Boardroom
244411 Airport Rd., South-West Oxford
MINUTES
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Airport Advisory Committee Meeting Minutes, March 23, 2017 - 2 -
Proposed Resolution #2
THAT the Minutes of the Airport Advisory Committee Meeting of November 24, 2016,
be approved.
Carried
5. Delegations and Presentations
None
6. General Business & Reports
6.1. Business Arising
6.1.1. Follow up on resolutions related to Airport Comprehensive Review
Vance Czerwinski reported that both the Card Lock Fuel System and Crack
Sealing were approved in the 2017 Capital Budget. An RFP was issued for the
Fuel System and responses are currently being reviewed with an installation goal
of April 30th. Crack sealing will be ongoing with the goal of completing the entire
runway surface.
In addition, Operations funding has been approved for two other projects in the
Review:
- $7,500 has been allotted for the non-refundable Hydro One application fee, in
anticipation of the Hydro Primary Metering Project moving forward in 2018.
- $7,000 has been allotted for the end of runway woodlot maintenance.
6.1.2 Miller Hanger Update
Work on the hanger is now visibly proceeding.
6.1.3 Hanger Water Line Update
Work has been completed. As could be expected with buried lines and their
inaccurate mapping, the scope and cost of the project were slightly greater than
expected.
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Airport Advisory Committee Meeting Minutes, March 23, 2017 - 3 -
7. Correspondence
None
8. Other Business
8.1. Grass Runway Maintenance
Discussion took place regarding the need for improved grass rolling. There have been
some pilots expressing concerns to Committee members about the quality of the
current rolling. Annette Murray stated that she had not had any complaints about 32/14
and that with no drainage on 02/20, that runway will never be smooth. She explained
that the rolling is done over 2-3 days each spring using rental equipment. A number of
suggestions were explored with the preferred option being a heavier (10 ton) self-
propelled roller. Vance Czerwinski will follow up with the Woodstock Flying Club
regarding the equipment they utilize.
8.2. Oxford County Tree Bylaw
Chris Rosehart expressed concern over a pending County Bylaw that will apparently
severely restrict tree cutting as is routinely needed at the end of the runway. As there
was little formal information available, Valerie Durston offered to follow up on this issue
and request a speaker for the next committee meeting.
8.3. Hanger Expansion
Discussion took place with regards to hanger expansion opportunities and the process
for selection if there are competing interests for the same piece of land. The current
process requires an Expression of Interest being submitted to Airport Staff that includes
the location requested, size of proposed hanger, function, etc. Staff review the proposal
to see how it fits in with the Airport Master Plan, and whether such a project would
exceed hydro availability, require road moves, new or extended taxiways, etc.
Following this initial review, the proposed tenant receives a written response from Staff
confirming whether or not the Airport would consider this proposal further.
9. Closed Session
No actions that required recording.
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Airport Advisory Committee Meeting Minutes, March 23, 2017 - 4 -
10. Next Meeting
The next meeting of the Airport Advisory Committee will be on June 13, 2017 at 5:30 p.m.
11. Adjournment
Moved By: Jeremy Stockmans Seconded By: Rick Lee
Proposed Resolution #3
THAT the Airport Advisory Committee Meeting of March 23, 2017 be adjourned at 6:15 p.m.
Carried
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ATTENDANCE:
Mayor Stephen Molnar
Councillor Penny Esseltine Andrew Gilvesy, Vice-Chair John Veldman
David Calder Cephas Panschow Lana White
Regrets:
Marty Klein, Chair
Rick Strouth
1. Call to Order – 12:05pm
Vice-Chair Andrew Gilvesy chaired the meeting.
2. Adoption of Agenda
Resolution #1
Moved By: P.Esseltine Seconded By: J.Veldman
THAT the Town Hall Project Steering Committee Agenda dated March 15, 2017 be
approved.
‘Carried’
3. Adoption of Minutes – November 24, 2016
Resolution #2
Moved By: J.Veldman Seconded By: P.Esseltine
THAT the Town Hall Project Steering Committee Minutes dated November 24, 2016 be
approved.
‘Carried’
The Corporation of the Town of Tillsonburg
TOWN HALL PROJECT COMMITTEE
Wednesday, March 15, 2017
12:00 Noon
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
176
Town Hall Project Committee Minutes – March 15, 2017 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
None
5. Multi-Use Town Hall RFPQ Review
The Development Commissioner provided information on three submissions that were
received in response to the Request for Pre-Qualification (RFPQ)16-001 – Design, Build,
Finance, Ownership and Operation of the Town of Tillsonburg Multi-Use Town Hall.
Committee reviewed and evaluated the submissions.
Next steps were discussed and the following motion was passed.
Resolution #3
Moved By: J.Veldman Seconded By: P.Esseltine
THAT Staff be directed to attain assistance if necessary in order to draft an RFP document
for the Town Hall Project.
‘Carried’
6. Next Meeting – Not scheduled.
7. Adjournment
Resolution #4
Moved By: P.Esseltine Seconded By: J.Veldman
THAT the Town Hall Project Steering Committee meeting be adjourned at 1:30pm.
‘Carried’
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4094
A BY-LAW to authorize a Land Lease Agreement between The Corporation of the
Town of Tillsonburg and John Vieraitis.
WHEREAS the Corporation of the Town of Tillsonburg deems it necessary and expedient to
enter into a Land Lease Agreement with John Vieraitis.
THEREFORE the Council of the Town of Tillsonburg enacts as follows:
1. THAT the Agreement attached hereto as Schedule “A” and forming part of this By-law
between the Corporation of the Town of Tillsonburg and John Vieraitis is hereby
approved;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached agreement
marked as Schedule “A” on behalf of the Corporation of the Town of Tillsonburg.
3. This By-Law shall come into force and take effect immediately after the final passing
hereof.
READ A FIRST AND SECOND TIME THIS 10th day of April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of April, 2017.
___________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
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THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4097
A BY-LAW to regulate the discharge of firearms and bows in the Town of Tillsonburg.
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended
(the “Municipal Act”), provides that municipal powers shall be exercised by by-law;
AND WHEREAS the Municipal Act, S.O. 2001, Chapter 25, as amended, section 119,
authorizes a local municipality, for the purpose of public safety, to prohibit or regulate
the discharge of guns or other firearms, air-guns, spring-guns, crossbows, long-bows
or any other firearm.
AND WHEREAS the Town may enact by-law provisions that (without limitation)
create offences, impose fines, authorize orders to achieve compliance or discontinue
contraventions, authorize inspections, authorize remedial work and provide for the
collection of remediation costs, pursuant to Part XIV of the Municipal Act, including
sections 425, 429, 435 - 438, 441.1 and 444 - 446;
NOW THEREFORE Council hereby enacts the following:
SECTION 1
SCOPE OF BY-LAW
1.1 SHORT TITLE
This By-law, as amended from time to time, shall be known as the “Discharge of
Firearms By-Law”
1.2 INTENT AND SCOPE
The purpose of this By-law is to regulate the discharge of guns or other firearms, air-
guns, spring guns, paint ball guns or markers, crossbows, long bows or any other firearm.
1.3 CONTENT OF BY-LAW
All references in this By-law to sections, requirements, exceptions, tables, figures,
schedules and maps, refer to those in this By-law unless otherwise indicated.
Headings given in this By-law are for convenience only, and do not form part of this By-law.
1.4 RELATION TO OTHER GOVERNMENT REQUIREMENTS (COMPLIANCE WITH
OTHER REGULATIONS)
This By-law shall not be construed so as to reduce or mitigate restrictions or requirements that are lawfully imposed by the Town or by any governmental
authority. Without limiting the foregoing, compliance with this By-law does not
relieve any person from complying with by-laws enacted by the County of Oxford or
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other By-laws enacted by the Town;
SECTION 2
DEFINITIONS AND INTERPRETATION
2.1 DEFINITIONS
The terms set out below shall have the following meanings in this By-law:
“Animal Control Officer” means any person designated or contracted as an Animal
Control Officer by the Town of Tillsonburg.
“Bow” means a longbow, compound bow, re-curve bow, or any class thereof, or cross-bow
“Council” means the Municipal Council of the Corporation of the Town of
Tillsonburg.
“Educational Institution” means any educational institution under the jurisdiction of
the Ministry of Education or the Ministry of Colleges and Universities; a non-profit institution licensed or recognized by or under an Act of Parliament or the legislature of
a province to provide pre-school, elementary, secondary or post-secondary
education; and a non-profit institution that is directed or controlled by a board of
education regulated by or under an Act of the legislature of a province and that
provides continuing, professional or vocational education or training and includes an outdoor area when in use for instructional or recreational purposes by an education
institution, whether or not adjacent to a building
“Firearm” means a barrelled weapon from which any shot, bullet or other projectile
can be discharged and that is capable of causing serious bodily injury or death, and
includes air-guns, spring-guns, pellet gun or paint ball gun.
“Indoor Paintball Facility” means an enclosed structure that is designed for the
purpose of conducting paintball gun activities.
“Law Enforcement Officer” includes a Police Officer, a Provincial Offences Officer
and Municipal Law Enforcement Officer.
“Sling Shot” means a sling or sling shot or any device designed to propel a projectile.
“Target Archery Facility” means an enclosed structure that is designed for the
purpose of conducting archery activities.
“Target Gun Range Facility” means an enclosed structure that is designed for the
purpose of firing firearms at targets.
“Municipal Act” means the Municipal Act, 2001, S.O. 2001, c. 25, as amended.
“Owner” a registered owner of land, or any Person in control of land including
(without limitation) a lessee or an occupant thereof.
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“Person” means an individual, firm, corporation, association or partnership.
SECTION 3
GENERAL PROHIBITIONS
3.1 Discharge within Town of Tillsonburg Limits
(a) No person shall discharge a firearm, bow, or sling shot within the limits of the
Town of Tillsonburg except as provided for in Section 4.
(b) No owner or occupier of property shall permit the discharge of a firearm or bow
within the limits of the Town of Tillsonburg except as provided for in Section 4. (c) No person, owner or occupier of property shall fail to ensure that projectile (s)
discharged from the firearm, bow, or sling shot will not leave the property where
the discharge took place.
(d) No person shall obstruct a Law Enforcement Officer while such Law Enforcement Officer is engaged in his or her duties under this By-Law.
SECTION 4
EXEMPTIONS
4.1 Exemption- Location
This By-Law shall not apply when firearm (s), sling shot, or bow discharge occurs:
(a) Within an Indoor Paintball Facility
(b) Within an Indoor Archery Facility
(c) Within an Indoor Gun Range Facility
(d) Within an Educational Institution
(e) During a military funeral proceeding
4.2 Exemption- Law Enforcement Officers
This By-Law shall not apply to Law Enforcement Officers while such Law
Enforcement Officer is engaged in his or her duties.
4.3 Exemption- Animal Control Officer
This By-Law shall not apply to Animal Control Officers while such Animal Control
Officer is engaged in his her duties as contracted or required by the Town of
Tillsonburg.
SECTION 5
ADMINISTRATION AND ENFORCEMENT
5.1 Subject to sections 435 and 437 of the Municipal Act, including the provision of notice
to an occupant of land when required, and production of the Officer’s identification
when requested, an Officer may enter land or a Building at any reasonable time for
the purpose of carrying out an inspection to determine whether or not the following
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are being complied with:
(a) this By-law;
SECTION 6
OFFENCES, PENALTY AND FINE RECOVERY
6.1 Subject to subsection 16.2, any person who contravenes a provision of this By-law, and
an officer or director of a corporation in the event of a contravention by a corporation, is
guilty of an offence and upon conviction is liable to a fine or penalty as follows:
(a) for a first offence, a minimum of $250.00 and a maximum of $5,000.00;
(b) for a second offence, a maximum of $15,000.00; and
(c) for a third or subsequent offence, a maximum of $30,000.00.
6.2 If this by-law is contravened and a conviction entered, in addition to any other remedy
and to any penalty imposed by the by-law, the court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order,
(a) prohibiting the continuation or repetition of the offence by the person convicted;
and
(b) requiring the person convicted to correct the contravention in the manner and
within the period that the court considers appropriate.
6.3 Pursuant to section 441 of the Municipal Act, if any part of a fine for a contravention of
this by-law remains unpaid after the fine becomes due and payable under section 66 of
the Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, including any
extension of time for payment ordered under that section, the Town may give the person against whom the fine was imposed a written notice specifying the amount of
the fine payable and the final date on which it is payable, which shall be not less than
twenty one (21) days after the date of the notice.
SECTION 7
SEVERABILITY
7.1 In the event any section or sections of this By-law or parts of it are found by a Court to be
illegal or exceed the power of the Council to enact, such section, or sections, or parts
thereof shall be deemed to be severable and all other sections, or parts of this By-law shall
be deemed to be separate and independent and shall continue in full force.
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SECTION 8
EFFECTIVE DATE
8.1 THAT By-Law 2296, passed on the 16th day of April, 1985, to prohibit and regulate the
use and discharge of firearms is hereby repealed.
8.2 This By-Law shall take effect on the date of its final passage by Council.
READ A FIRST AND SECOND TIME THIS 10th DAY OF April, 2017
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF April, 2017
______________________________
Mayor – Stephen Molnar
______________________________
Town Clerk – Donna Wilson
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CORPORATION OF THE
TOWN OF TILLSONBURG
BY-LAW NO. 4096
A BY-LAW To Authorize an Agreement between the Town of Tillsonburg and Hillside Kennels Animal Control Ltd. for the Provision of Animal Control
Services in the Town of Tillsonburg.
WHEREAS Section 10, 11 of the Municipal Act, R.S.O. 2001, provides that a
municipality may provide a service and pass by-laws respecting animals.
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg deems
it necessary and expedient to enter into an agreement with Hillside Kennels Animal
Control Ltd. for the provision of animal control services in the Town of Tillsonburg.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. THAT the Council of the Town of Tillsonburg enter into an agreement
with Hillside Kennels Animal Control Ltd., to regulate the running at large of animals
in the Town of Tillsonburg as attached as Schedule "A" to this bylaw.
2. THAT Schedule "A" attached hereto is hereby declared to be a part of this
by-law as if written and incorporated herein.
3. THAT Hillside Kennels Animal Control Ltd. be appointed as the Animal Control Officers for the Town of Tillsonburg.
4. THAT this by-law shall come into full force and effect upon final passing.
5. THAT By-law No. 3720 passed on April 22, 2013, to Authorize an Agreement
between the Town of Tillsonburg and Hillside Kennels Animal Control Ltd. be hereby
repealed.
READ A FIRST AND SECOND TIME THIS 10th day of April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th day of April,
2017.
_____________________________ MAYOR – Stephen Molnar
_________________________
TOWN CLERK – Donna Wilson
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THIS AGREEMENT made the _____ day of __________, 2017.
BETWEEN:
HILLSIDE KENNELS ANIMAL CONTROL LTD. hereainafter called the “Contractor”
OF THE FIRST PART
and THE CORPORATION OF THE TOWN OF TILLSONBURG
hereinafter called the “Town”
OF THE SESCOND PART
WHEREAS the Town of Tillsonburg is desirous of entering into an Agreement for contracted
animal control services within the Town of Tillsonburg,
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. To exercise the duties as required under Town of Tillsonburg By-Law No. 3507, and
amendments thereto, for the control of animals, specifically dogs and cats.
2. To maintain an animal shelter for the keeping of dogs and cats under requirement of the Board of Health. Such animal shelter is to be approved by regulation through The
Ontario Ministry of Agriculture, Food and Rural Affairs.
3. The Town hereby covenants to pay the agreed upon price, as per Schedule “A” to this
Agreement, to the Contractor forty five (45) days from receipt of the invoice for services, and continuing for the life of the Agreement. Invoices will be based on services provided
the previous month and will include an itemized list of activities for the period covered.
4. The Contractor shall respond to calls for service regarding dogs running at large within
the Town of Tillsonburg. Complaints will be forwarded to the Contractor from the Town and the OPP regarding dogs running at large. The Contractor will be responsible for
providing documentation of incidents, which will be submitted to the By-Law
Enforcement Officer.
5. Complaints regarding cats will be forwarded to the Contractor from the Town. The Contractor shall attend the residence with authorization from the Town. In the event that
the cat is not confined, the Contractor shall receive authorization from the Town to offer
the use of a live trap in order to contain the animal.
6. The Contractor shall be responsible for selling a current dog or cat tag to any owner of a dog or cat prior to the dog or cat being released from the pound. No additional
compensation will be paid for tag sales. The Town shall provide the Contractor with a
supply of current year tags.
7. The Contractor will not release any dog until proof is produced that the dog is currently
licensed within the Town, or the municipality where the dog is from.
8. A list of all tags sold shall be provided monthly to the Town, using a form that will be
provided by the Town’s By-Law Enforcement Officer.
9. Tag monies shall be remitted along with the monthly billing to the Tillsonburg Customer
Service Centre.
10. The Town shall provide the Contractor with a supply of current year tags sold to date. The list of the tags sold shall be provided to the Contractor on a monthly basis.
11. The Contractor shall record information regarding dogs running at large and proceed as
necessary with further action. Information/evidence regarding dogs running at large will
be provided to the Town’s By-Law Enforcement Officer. The Contractor shall attend
court as required.
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12. The Contractor will keep accurate records as required by the Town and the Ontario
Ministry of Agriculture, Food and Rural Affairs (OMAFRA). The Contractor shall
submit monthly reports to the Town by no later than the 10th day of the following month.
The reports must include, but not be limited to:
1) the date of pick-up of dog(s) and/or cat(s),
2) the name, address and telephone number of the complainant,
3) the name, address and telephone number of the owner (if animal is redeemed),
4) the tag number sold to owner,
5) the total costs associated with the redemption, 6) the number of animals picked up,
7) a description of the animal,
8) the condition of the animal,
9) the disposition of the animal (i.e. redeemed, adopted, euthanasia),
10) the total cost of the call including pick-up fee, boarding costs and euthanasia cost,
11) the number and location of traps set.
13. Patrols shall be scheduled at the request of the Town and shall not be performed on a
routine basis.
14. The Contractor shall reply courteously and promptly to all inquiries to call for service,
provide approximate response time to the complainant at the time the call for service is
received by the Contractor, and respond to calls within one (1) hour from the initial time
of notification, provide a 1-800 number for the duration of this agreement and provide a website link.
15. The Contractor shall ensure that all sick or injured animals receive immediate medical
attention by a qualified veterinarian. Veterinary services must be available on a twenty-
four hour basis to handle emergencies.
16. The Contractor shall keep all dogs or cats impounded for a minimum of three (3) days,
holidays included. The Contractor shall attempt to contact the owner of the dog or cat
impounded as quickly as possible. The Contractor is encouraged to keep the animal
longer than the required three days at the Contractor’s expense to promote adoptions and cost savings.
17. The Contractor shall charge the pet owner the sum of the call out fee plus the per diem
boarding fee when the owner redeems the pet. These funds shall be deducted from the
Town’s monthly invoice.
18. The Contractor shall advise the By-Law Officer when a second offence occurs.
19. The Contractor agrees to provide Interact, MasterCard and Visa services as well as
mobile Interact, MasterCard and Visa.
20. The Town will conduct quarterly reviews of the Contractor. This review will be
conducted by the Chief Building Official and the By-law Enforcement Officer. Items
that will be covered in this contract can include amongst other items, verifying level of
service, response time, customer service, billing discrepancies, the adoption program and vaccinations.
21. The Contractor shall provide a comprehensive adoption program. Accurate records will
be kept by the Contractor related to all adoptions of all animals. The Contractor may
retain any revenue derived from an adoption of an animal.
22. All animals to be euthanized shall be dealt with in a humane way and in accordance with
Provincial regulations. A certified and licensed Veterinarian will conduct all disposals.
All animals diagnosed as diseased by a certified and licensed Veterinarian may be
disposed of immediately. All others must be held in conformance with Provincial regulations. All records related to disposal of any animal shall be kept and available to
the Town upon request.
23. The Contractor shall provide and maintain a pound facility and offer animal control
services in accordance with all relevant legislation and regulations, including, but not limited to: The Animals for Research Act, The Pounds Act, the Board of Health, The
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Health Protection and Promotion Act (rabies), applicable Municipal By-laws, The
Municipal Act, and any rules or regulations established by Ontario Ministry of
Agriculture, Food, and Rural Affairs (OMAFRA). The facility will include an indoor and
outdoor run area as well as holding cages.
24. The Contractor must operate and be licensed under the rules and regulations of The
Ontario Ministry of Agriculture, Food and Rural Affairs. The Contractor should be a
member in good standing of The Association of Animal Shelter Administrators of
Ontario.
25. Animal control facilities should be capable of housing enough animals for periods
beyond the required three day stay, in an effort to promote adoption.
26. All facilities must meet the criteria required by legislation and must be inspected on an annual basis by OMAFRA. The Contractor must show a good disease prevention
program, including cleaning, quarantine, and a vaccination schedule. Any deficiencies
shall be reported to the Town forthwith.
27. The facilities shall be open from 8:00 a.m. to 7:00 p.m., Monday to Friday and 8:00 a.m. to 12:00 p.m. on Saturdays.
28. A suitable vehicle(s) will be included and provided by the Contractor. Said vehicle(s)
will be clearly marked as an animal control service vehicle. All vehicles will be properly
insured, maintained and equipped, and be maintained in a tidy condition.
29. The vehicle(s) used for animal control services shall be equipped with trained staff in the
care, capture, confinement and handling of injured or difficult animals. The equipment in
the vehicles shall include, but not be limited to, nets, cages, collars, leashes, tranquilizer
guns, traps, etc.
30. The Contractor shall be responsible for all costs including fuel, operation, maintenance,
licensing and insurance of all equipment and vehicles used to supply the Animal Control
Service.
31. The Contactor shall provide a twenty-four hour service using either staff or an answering
service (no telephone answering machine) to receive calls from the Oxford OPP or the
Tillsonburg Customer Service Centre.
32. The Contractor shall provide dog and cat care services by fully trained and fully qualified staff in the animal control field.
33. The Contractor shall investigate complaints received from Municipal Staff or Oxford
OPP regarding animals running at large, and respond or take action to dogs and/or cats
running at large.
34. All dogs and/or cats picked up while running at large will be returned to the Animal
Control Shelter; properly recorded and held for recovery by owners in accordance with
By-Law 3507, or amendments thereof, and if not claimed can be sold as pets, adopted or
disposed of through a proper and Licensed Veterinarian Service in a humane manner.
35. The Contractor shall furnish to the Town, upon the execution of this Agreement, a
Clearance Certificate issued by the Workplace Safety & Insurance Board which waives
its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Workplace Safety & Compensation Board.
36. The Contractor shall perform the services as agreed herein with regard to the Town's
Health and Safety Policies and Procedures. The responsibilities of the Contractor include the following:
a) demonstrate the establishment and maintenance of a health and safety program
with objectives and standards consistent with applicable legislation and the
Town's health and safety policy and requirements;
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b) include health and safety provisions in their management system to reach and
maintain consistently high level of health and safety; and
c) ensure the workers in your employ are aware of the hazardous substances that may be in use at the workplace and wear the appropriate personal protective
equipment required for the area.
37. The Contractor shall post the animal recovery costs as set by the Town in the Animal
Control Shelter.
38. The Contractor shall indemnify and save completely harmless the Town from and against
all actions, suits, claims and demands of any kind which may be brought against or made
upon the Town, and against all loss, costs, damages, injuries, or expenses which the
Town may sustain, incur or become liable for arising from the negligence of the Contractor or his/her employees.
39. This Agreement may be terminated by the Town upon sixty (60) days written notice.
40. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Town and signing by the
Contractor and shall not be assigned without the consent of both Parties.
41. This Agreement shall be effective from May 1, 2017 up to and including April 30 2019.
The Town reserves the right and the Contractor agrees to allow the Town the option of renewal for a further two (2) year term with all conditions contained herein in force.
IN WITNESS WHEREOF THE CORPORATE SEAL OF THE TOWN IS HEREUNTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS
THEREOF.
HILLSIDE KENNELS ANIMAL CONTROL LTD.
_____________________________ ________________
Tracy Gibson Date
______________________________ ________________ Date
THE CORPORATION OF THE TOWN OF TILLSONBURG
_____________________________ ________________
MAYOR – Stephen Molnar Date
______________________________ ________________
TOWN CLERK – Donna Wilson Date
197
SCHEDULE "A" to Agreement
The following represents a listing of services and the respective fees.
DESCRIPTION OF SERVICE 2017-2018
RATE
(Year 1)
2018-2019
RATE
(Year 2)
Call Out Fee for Service – Dog or Cat 100.00 105.00
Boarding Fee Per Day – Dog or Cat 20.00 25.00
Euthanasia & Disposal - Dog 80.00 80.00
Euthanasia & Disposal - Cat 60.00 63.00
Patrol Fee – flat rate per request 85.00 85.00
Live Trap Placement 100.00 105.00
Dead Animal Pick-Up (call-out, pick-up,
removal & disposal)
130.00 130.00
Court Appearance 35.00/hr 35.00/hr
Trap Re-set Fee (when in Town) 20.00 20.00
These fees do not include HST.
198
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4098
A BY-LAW to amend Bylaw 3638, for Prescribing Standards for the Maintenance and
Occupancy of Property within the Town of Tillsonburg
WHEREAS The Town of Tillsonburg is desirous of amending Bylaw 3638,
AND WHEREAS there is a need to clarify the wording to reflect the purpose, intent
and enforceability of the by-law to ensure that heat can be maintained at 21 degrees Celsius in every residential dwelling.
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the
Town of Tillsonburg enacts as follows:
THAT Section 4.09 to Bylaw 3638 be amended as follows:
4.09 HEATING- AIR CONDITIONING
1. Every residential dwelling shall have functional heating equipment to maintain a minimum
temperature of 21°Celsius (70 °Fahrenheit).
AND THAT all other terms of the By-Law 3638 shall remain the same.
READ A FIRST AND SECOND TIME THIS 10th Day of April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th Day of April, 2017.
Mayor – Stephen Molnar
Town Clerk – Donna Wilson
199
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4091
BEING A BY-LAW to authorize the use of internet and telephone voting method for the 2018 Municipal Election.
WHEREAS Section 42 of the Municipal Elections Act, 1996 provides that the council of a
municipality may, by by-law, authorize electors to use an alternative voting method, such
as voting by mail, telephone, or internet, that does not require electors to attend at a voting place in order to vote;
AND WHEREAS the Council of the Corporation of the Town of Tillsonburg considers it
desirable to use internet and telephone as the preferred method of voting for the 2018
Municipal Election;
NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg
enacts as follows:
1.THAT the Council of the Corporation of the Town of Tillsonburg hereby authorizes
the use of internet and telephone voting for the purpose of counting votes at the2018 municipal election.
2.AND THAT By-Law 3760, to Authorize the Use of Optical Scanning Vote Tabulators
for the 2014 Municipal Election be and is hereby repealed.
3.AND THAT this By-Law shall come into full force and effect on the day of its passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF April, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10th DAY OF April, 2017.
_____________________________
Mayor – Stephen Molnar
______________________________ Deputy Clerk – Tricia Smith
200
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4099
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 10th day of April, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on April 10th, 2017, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 10th DAY OF APRIL, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 10TH DAY OF APRIL, 2017.
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
201