170418 Council MIN=
ATTENDANCE
Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Rick Cox, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 5:05 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Tuesday, April 18, 2017, be
adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, April 18, 2017
5:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Agenda - 2 -
5. Reports from Departments
5.1 Recreation, Culture & Park Services
5.1.1. RCP 17-28 – Awarding RFP2017-003 Celebration Plaza
RCP 17-28 - Awarding RFP2017-003 Celebration Plaza
Supplementary information and drawings were provided to Council for review.
The current proposal is that the gateway will be deferred until budget funds are
identified as available.
The band shell structure is currently proposed to be proceeded with at this Time.
Staff to provide timelines for the revised project scope.
Resolution # 2
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-28 – Supplementary is received as information.
Carried
The scope of the project was discussed.
Council requested additional information as follows:
- removing aspects of the project to reduce costs such as fencing, concrete pad in
front of band shell, etc.
- providing hydro to the band shell to ensure it is functional for the intended use of
the space.
- provide information on the acoustic performance of the band shell.
- provide alternative options for the scope of the project with the band shell, without
the band shell with the gateway and without the gateway.
- additional funding options such as obtaining more development charge funds.
- Staff to confirm the results of the tender with the Kinsmen.
It was noted that other band shell design costs and costs for hydro will not be able to
be provided by the next council meeting.
MOTION
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT resolution #3 be deferred until the Council meeting of April 24, 2017.
Carried
Council Meeting – Agenda - 3 -
Resolution # 3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-28 – Awarding RFP2017-003 Celebration Plaza is received;
AND THAT Council awards RFP2017-003 Celebration Plaza to Euro Landscape
Construction & Grounds Inc. at a cost of $235,000.00 including applicable taxes.
Deferred
6. By-Laws
By-Laws from the Meeting of Tuesday, April 18, 2017
6.1. By-Law 4100, To Confirm the Proceedings of the Council Meeting of April 18, 2017
By-law 4100 Confirming APR 18
Resolution # 4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT By-Law 4100, To confirm the proceedings of Council at its meeting held on the
18th day of April, 2017, be read for a first, second and third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place the
corporate seal thereunto.
Carried
7. Items of Public Interest
8. Adjournment
Resolution # 5
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Tuesday, April 18, 2017 be adjourned at 7:10 p.m.
Carried