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170418 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty : Co-Chair, Mike Cerna: Co-Chair, Terry Smith (Pumptrack), Ken Patterson (Rotary Club) Rosemary Dean (Fair Board), Derek Partlo (Ball), Jane Ann McLean (Outdoor rink), Peter Luciani (Dog Park), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guest: Tracy Green (Fair Board) MEMBERS ABSENT/REGRETS Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Scott McKenzie, , Sue Saelens, John Glass, Scott Vitias 1. Call to Order The meeting was called to order at 5:58pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Mike Cerna Resolution #1_ THAT the as prepared for the Memorial Park Revitalization Committee meeting of April 18, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of April 3, 2017 Moved By: Mike Cerna Seconded By: Rosemary Dean Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee April 18, 2017 5:30pm Annex, Corporate 200 Broadway MINUTES Memorial Park Revitalization Committee Meeting Minutes, April 18, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of April 3, 2017 be approved. Carried. 5. General Business & Reports 5.1. Tractor Pull request: letter – this organization lost their current home and has approached the Fair Board to come to Tillsonburg and use the fairgrounds/derby pad. The group has indicated to the Fair Board that they would have a system for pumping water from lake Lisgar which they would be willing to share for watering of the ball diamonds. Per Tillsonburg by-law, storage containers are not permitted, the Fair Board is willing to give the cattle barn for use. There would be no fees paid to the Town, only a donation to the Fair Board. The committee feels that more investigation is needed into the water system operations; also, ball users are charged fees to use ball diamonds, all other seasonal users should be paying some sort of a fee as well. Discussion was deferred pending more detailed information from the Fair Board, operator and Staff. 5.2. Staff update – absent, due to special council meeting on RFPs for the bandshell. 5.3. Rotary Club update: tree trimming has started on the path, once done, the club members will finish cleaning up the brush. 5.4. Fair Board: no new updates. 5.5. Ball Association: no new updates, registration is continuing. 5.6. Kinsmen Club: members absent. The club will donate the bandhell funds rather than be involved in the building process. 5.7. Pumptrack: the informal fundraiser proposed for the skate park/pump track will not be held due to liability insurance being unavailable through the Town and prohibitive cost through Terry Smith’s insurance. Would like the Town to host these events, or at least one to start to alleviate expenses, Terry willing to do all the preparation and execution of event. 5.8. Lions Club – members absent. 5.9. Outdoor Rink – still waiting to present the project to the Council, has not been informed on when. Otherwise ready to start. 5.10. Dog Park – the site was approved by the Council at the April 10th meeting. Peter met with staff regarding exact location and scope which was approved. The Chairman questioned why the location presented to the Council was not the same that the MPR Committee discussed and approved. The Dog Park committee will confer with Staff re: next steps in the project and advise. Memorial Park Revitalization Committee Meeting Minutes, April 18, 2017 - 3 - 5.11. Ball Diamond repositioning – no new updates 6. Round Table The Committee had questions regarding liability insurance policy for the Town – reviewed. Jane Ann and Margaret met regarding the park donor signage and proposed examples were reviewed. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday May 1, 2017 at 7:30am. 8. Adjournment Moved By: Rosemary Dean Seconded By: Terry Smith Resolution #5 THAT the Memorial Park Revitalization Committee Meeting of April 18, 2017 be adjourned at 7.05pm. Carried.