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170307 Special Awards MIN= Attendance: Chair Matt Scholtz Mayor Stephen Molnar Councillor Brian Stephenson Mary Anne VanGeertruyde Sam Lamb Lana White Regrets: John Armstrong 1. Call to Order 2. Adoption of Agenda Resolution Moved by: S.Lamb Seconded by: M.VanGeertruyde THAT the Agenda as prepared for the Special Awards Committee meeting of March 7, 2017, be adopted, with the addition of: - Recognition of Volunteer ‘Groups’ - Gift Cards/Gifts ‘Carried’ 3. Disclosure of Pecuniary Interest M.Scholtz declared an interest with respect to the discussion regarding gift cards/gifts. Recognizing there is no Vice-Chair, the Mayor assumed the role of the Chair for that discussion. The Corporation of the Town of Tillsonburg SPECIAL AWARDS COMMITTEE Tuesday, March 7 2017 2:30pm Annex Board Room 200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7 MINUTES Special Awards Committee Minutes - March 7, 2017 - 2 - 4. Approval of Previous Minutes Resolution Moved by: M.VanGeertruyde Seconded by: B.Stephenson THAT the Special Awards Committee Minutes dated February 7, 2017 be approved. ‘Carried’ It was noted that, as part of the Canada 150 Memorial Park revitalization, there is an aspect that staff come back with ideas for a walkway with trees, etc., and the concept of the Favourite Son/Daughter legacy be accommodated. An up-date regarding alternatives for the Favourite Son/Daughter legacy to be scheduled for a later meeting. 5. General Business and Reports 5.1. Volunteer Achievement Awards – April award recipient to be discussed. To be discussed further at the April 4th meeting. Committee members to give thought to more nominations. Note – M.VanGeertruyde, rather than M.Scholtz, to attend the March 27 Council Meeting, to present the Volunteer Award to Mark Smith. 6. Other Business 6.1. Ontario Senior of the Year Award Nominations are now being received for the 2017 Senior of the Year Award. This annual award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior, who after the age of 65 has enriched the social, cultural or civic life of his or her community. The Town of Tillsonburg Clerk’s Office is now accepting recommendations from the local community for consideration by Council for the Senior of the Year award. Please submit recommendations with background details to the Clerk’s Office by March 31, 2017 for consideration at clerks@tillsonburg.ca or in person at the Town Administrative Office at 200 Broadway, 2nd Floor. Committee discussed the Senior of the Year Award, and a potential nomination. Special Awards Committee Minutes - March 7, 2017 - 3 - Resolution Moved by: M.VanGeertruyde Seconded by: B.Stephenson THAT the Special Awards Committee bring forward a recommendation for the Senior of the Year Award, as discussed at the March 7, 2017 meeting. ‘Carried’ B.Stephenson to complete information for submission for the March 27, 2017 Council Meeting. The information to be circulated to the Committee prior to submission for Council. 6.2. Recognition of Volunteer ‘Groups’ Recognizing this has previously been discussed, M.VanGeertruyde brought it forward for further consideration. In speaking with representatives from various organizations, a few of them have indicated they would feel more comfortable nomination a group, rather than an individual. Mayor Molnar noted that recognizing a group would involve a change to the mandate of the Committee. He also noted his concerns with drowning out individuals, adding that every group in this town would be deserving of recognition. He suggested that perhaps there is opportunity to have group recognition, but separate from the monthly volunteer recognition. Mayor Molnar also noted, perhaps for future consideration, the annual Volunteer Week in the Province of Ontario. MP Ernie Hardeman and a number of others participate in the Multi- Service Centre event. He also noted there will be a formal volunteer recognition event before the end of 2017. 6.3 Gift Cards/Gifts Going back a couple years, there was a resolution passed by this Committee approving a $25 gift card - to be presented to the monthly Volunteer Achievement Award recipients. It was suggested at the March 7th meeting that, in lieu of the $25 gift card, a gift be presented going forward. Discussion was held to discuss a suitable gift. M.Scholtz offered to Special Awards Committee Minutes - March 7, 2017 - 4 - donate copies of his Tillsonburg Album – A Photographic History, with no direct cost to this Committee. It was consensus of the Committee that the Album would be representative of the volunteer recognition with its pictures, history and references to volunteerism. Resolution Moved by: B.Stephenson Seconded by: M.VanGeertruyde THAT the Special Awards Committee approve the ‘Tillsonburg Album – A Photographic History’ by Matthew Scholtz as the gift to be presented to the monthly Volunteer Achievement Award recipients going forward, hereby rescinding the earlier motion to present gift cards. ‘Carried’ 7. Next Meeting - Tuesday, April 4, 2017 at 2:30pm ‘Pending Business’ and ‘Round Table’ to be added as agenda headings going forward. 8. Adjournment Resolution Moved by: S.Lamb Seconded by: M.VanGeertruyde THAT the March 7, 2017 Special Awards Committee meeting be adjourned at 3:21pm. ‘Carried’