170424 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Maxwell Adam
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Corporate Executive Assistant
Regrets:
David Calder, CAO
Tricia Smith, Deputy Clerk
1. Call to Order
The meeting was called to order at 6:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, April 24, 2017, be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, April 24, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the April 10, 2017 Council Meeting and the April 18, 2017 Special Council
Meeting
170410 Minutes
170418 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting dated April 10, 2017 and the Special Council
Meeting dated April 18, 2017 be approved.
Carried
6. Delegations and Presentations
6.1. Volunteer Achievement Award - John Fisher
Presented by Councillor Stephenson and Deputy Mayor Beres
7. Committee Reports & Presentations
8. Public Meetings
9. Planning Applications
10. Information Items
10.1. Petition - Wood Haven Sidewalks
Wood Haven Sidewalk Petition
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives the petition from the property owners of Wood Haven
Subdivision;
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AND THAT the matter be referred to the Director of Operations for review and a
report to Council.
Carried
10.2. Champion of Diversity Award
Champion of Diversity Award
11. Mayor
12. Quarterly Reports
13. Reports from Departments
13.1. Chief Administrative Officer
13.1.1. CAO 17-03 Share Physician Recruitment Incentive Support Model
Shared Physician Recruitment Incentive Support Model
Attachments
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report CAO 17-03 Shared Physician Recruitment
Incentive Support Model;
AND THAT the Town of Tillsonburg supports the Physician Recruitment and
Retention Committee recommended “Shared Physician Recruitment Incentive
Support Model”, as attached to Report CAO 17-03;
AND THAT the Town of Tillsonburg agrees to fund its share of the Physician
Recruitment Incentive Support Model in 2017 from reserves up to a maximum of
$60,000 (2 Physicians);
AND THAT the Physician Recruitment Incentive Support Model associated
funding be part of the 2018 budget.
Carried
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The Clerk was asked to follow-up in regards to posting the Physician Recruitment
and Retention Committee Minutes on the Town of Tillsonburg website.
13.2. Clerk’s Office
13.2.1. CL 17-10 County Council Composition
CL 17-10 County Council Composition
Clerks - CAOs - Report No CAO 2017-04
MA Excerpt Changes to Council
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report CL 17-10 County Council Composition;
AND THAT Tillsonburg Town Council supports Option 4, that the Warden of
Oxford County be elected at large and to expand the County Council seat by
one.
Carried
13.2.2. CL 17-11 Additional Council Representation on County Council
CL 17-11 Tillsonburg Rep County
MA Excerpt Changes to Council
Section 14 of Bill 68 - proposes changes to section 218 of the Municipal Act
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report CL 17-11 Additional Council Representation on
County Council as information.
Carried
13.2.3. CL 17-12 Community Transportation Pilot Grant Program Agreement
CL 17-12 - Community Pilot Grant
Trans Agree 2017
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Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report CL 17-12, Community Transportation Pilot Grant
Program Transfer Payment Agreement;
AND THAT By-Law 4101 to authorize the Mayor and Clerk to sign the
Community Transportation Pilot Grant Program Transfer Payment Agreement
between Her Majesty the Queen in right of the Province of Ontario and the Town
of Tillsonburg be brought forward for Council consideration.
Carried
13.3. Development and Communication Services
13.3.1. Report DCS 17-16 Lease with Chesterman Farm Equipment Inc.
Report DCS 17-16
Lease
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives Report DCS 17-16, Lease with Chesterman Farm
Equipment Inc.;
AND THAT the Mayor and Clerk be authorized to enter into a lease agreement
for the lands described as:
(i) Lot 1641, Plan 500, more particularly described as Part 1, Plan 41R-
8386;
(ii) Part of Lot 10, Concession 4 NTR, and more particularly described as
Part 2, Plan 41R-8386; and
(iii) Consisting of approximately five acres of land at the Northwest corner of
the property with access along the east and north sides of Parts 1 and 2,
with Chesterman Farm Equipment Inc. for a three year term expiring on
December 31, 2019, subject to the terms and conditions contained within the
lease agreement;
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AND THAT a by-law be brought forward in that regard.
Carried
13.4. Finance
13.4.1. FIN17-11 2016 Development Charges Annual Statement
FIN17-11 2016 Development Charges Annual Statement
2016 Reserve Fund Statement
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Report FIN 17-11 2016 Development Charges Annual Statement be
received;
AND THAT the Director of Finance ensure that the annual statement is made
available to the public;
AND THAT the Director of Finance be directed to provide the annual statement
to the Minister of Municipal Affairs on request.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.6.1. OPS 17-11 Results for Tender RFT 2017-003 Newell Road Reconstruction
OPS 17-11 Results for Tender RFT 2017-003 Newell Road Reconstruction
Staff confirmed that neighbouring municipalities and known users will be
communicated with in advance, advising of the road reconstruction.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report OPS 17-11, Results for Tender RFT 2017-003
Newell Road Reconstruction;
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AND THAT Council awards Tender RFT 2017-003 to Euro-Ex Construction of
Woodstock, ON at a cost of $864,450.69 (net HST included), the lowest bid
received satisfying all Tender requirements.
Carried
13.6.2. OPS 17-12 Results for Tender RFT 2017-006 Combination Snowplow
OPS 17-12 Results for Tender RFT 2017-006 Combination Snowplow
Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-12, Results for Tender RFT 2017-006
Combination Snowplow;
AND THAT Council awards Tender RFT 2017-006 to Carrier Centers of
Woodstock, ON at a cost of $257,910.72 (net HST included), the lowest bid
received satisfying all Tender requirements.
Carried
13.6.3. OPS 17-13 Results for Tender RFT 2017-007 Utility Tractor
OPS 17-13 Results for Tender RFT 2017-007 Utility Tractor
Resolution #12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-13, Results for Tender RFT 2017-007
Utility Tractor;
AND THAT Council awards Tender RFT 2017-007 to Premier Equipment Ltd, of
Courtland, ON at a cost of $58,705.34 (net HST included), the lowest bid
received satisfying all Tender requirements.
Carried
13.7. Recreation, Culture & Parks Services
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14. Unfinished Business
15. Staff Information Reports
15.1. RCP 17-27 – January-March 2017 RCP Departmental Activity Reports
RCP 17-27 - January-March 2017 RCP Departmental Activity Reports
Jan-Mar 2017 Activity - Rec Programs and Services
Jan-Mar 2017 Activity - Culture and Heritage
Jan-Mar 2017 Activity - Parks and Facilities
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 17-27 – January-March 2017 RCP
Departmental Activity Reports for information.
Carried
16. Committee Minutes & Reports
17. Notice of Motions
17.1. Notice of Motion
Motion to Reconsider
Resolution #14
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Resolution number 19 from the Council meeting of April 10, 2017,
Moved By: Councillor Adam, Seconded By: Councillor Stephenson
THAT Council receives Report RCP 17-25 – Implementing an Off-Leash Dog
Park in Tillsonburg;
AND THAT Council authorize staff to install an off-leash dog park in Memorial
Park as outlined in the report;
AND THAT Council authorize the use of $36,000 from the Development Charge
Reserve and $4,000 collected from late fees on dog licenses for construction of
the dog park, be reconsidered in order to review the location of the dog park
which was different from the original proposal.
Carried
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Councillor Hayes called for a recorded vote.
Main Motion
Moved By: Councillor Adam, Seconded By: Councillor Stephenson
THAT Council receives Report RCP 17-25 – Implementing an Off-Leash Dog
Park in Tillsonburg;
AND THAT Council authorize staff to install an off-leash dog park in Memorial
Park as outlined in the report;
AND THAT Council authorize the use of $36,000 from the Development Charge
Reserve and $4,000 collected from late fees on dog licenses for construction of
the dog park, be reconsidered in order to review the location of the dog park.
Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam X
Deputy Mayor Beres X
Councillor Esseltine X
Councillor Hayes X
Mayor Molnar X
Councillor Rosehart X
Councillor Stephenson X
The recorded vote reflects the vote is 6 in favour of the Motion and 1 against the Motion.
The motion is "Carried "
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18. Resolutions
19. Resolutions Resulting from Closed Session
20. By-Laws
20.1 By-Laws from the Meeting of Monday, April 24, 2017
Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT By-Law 4101, To Authorize a Community Transportation Pilot Grant
Program Transfer Payment Agreement be read for a first, second and third and final
reading and that the Mayor and the Clerk be and are hereby authorized to sign the
same, and place the corporate seal thereunto.
Carried
Resolution #16
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT B y-Law 4103, To Authorize a Land Lease Agreement with Chesterman Farm
Equipment Inc. be read for a first, second and third and final reading and that the Mayor
and the Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
Carried
Resolution #17
Moved By: Councillor Hayes Seconded By: Deputy Mayor Beres
20.2 THAT By-Law 4102, To confirm the proceedings of Council at its meeting held on
the 24th day of April, 2017, be read for a first, second and third and final reading
and that the Mayor and the Clerk be and are hereby authorized to sign the same,
and place the corporate seal thereunto.
Carried
21. Items of Public Interest
Keep Tillsonburg Beautiful Day is planned for May 6, 2017. Participants are invited to meet
at the Annandale Ball Diamonds at 9am.
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22. Adjournment
Resolution #18
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, April 24, 2017 be adjourned at 8:45pm.
Carried