170523 Council AGDTable of Contents
Agenda 3
Minutes of the Council Meeting of May 8, 2017
170508 Council MIN 12
J.L. McLean Legacy Outdoor Rink
Delegation Request 24
Presentation 27
Addition of Trailer to Hwy. 3 Storage Site
Delegation Request 40
Accompanying Letter 43
Marwood Metal Canada 150 Sundial Update
Delegation Request 44
Sundial Assembly_002 46
FW_ Registration 47
Application for Minor Variance- A-02/17- Tillsonburg Minor
Soccer Club- 275 Quarter Town Line
A-02/17 Report 49
Report Attachments 53
Application 58
Second Unit Regulatory Changes
Tillsonburg Report_Second units 62
153 Varnavair Royal Canadian Cadet Squadron Annual Tag
Days
Cadet Annual Tag Day 67
MYR 17-04 Oxford County Update
REPORTmayorCOOXmay2017 68
FRS 17-03 First Quarter report 2017 Fire Department Results
First Quarter report 2017 Fire Department Results 70
Financial Plan Summary 73
FIN17-14 2017 First Quarter Financial Results
2017 First Quarter Financial Results 75
2017 Q1 Consolidated Results 76
FIN17-15 2017 First Quarter Finance Department Results
FIN17-15 2017 First Quarter Finance Department
Results 77
Finance 2017 Q1 Results 79
OPS 17-15 2017 First Quarter Operations Services
OPS 17-15 2017 First Quarter Operations Services 82
OPS 17-15 Attachment 1 - Operating Summaries 85
RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results
RCP 17-33 - Recreation Culture and Parks 2017 Q1
Results 96
RCP Q1 2017 Financial Summaries 99
DCS 17-19 - Building, Planning & By-Law Services 2017 Q1
Results
1
DCS 17-19 - Building, Planning & By-Law Services
2017 Q1 Results 106
Q1 Financial Summary 111
DCS 17-17 Economic Development and Marketing First Quarter
Summary
Report DCS 17-17 113
Financial Summary 116
CL 17-13, BIA Appointment
CL 17-13 BIA Appointment 118
BIA App51217 119
By-Law 4109 BIA App 121
By-Law 3901 BIA Appointments 122
DCS 17-18 - Traffic By-Law Amendment – Concession E – No
Parking
Traffic By-Law Amendment ? Concession E ? No
Parking 123
By-Law 4108 125
RCP 17-32 – CASO Corridor Trail Extension
RCP 17-32 - CASO Corridor Trail Extension 126
Draft Land Use Agreement 128
CASO Corridor Trail Map 130
RCP 17-31 - Pumptrack Signage
RCP 17-31 - Pumptrack Signage 131
Pumptrack Signage Diagrams 132
Pumptrack Signage Proof 133
Committee Minutes
170411 Development MIN 134
170504 HBC MIN 138
170501 Mem Park MIN 140
170502 Special Awards MIN 143
By-Law 4108, To amend By-Law 3701,To regulate Traffic &
Parking of Motor Vehicles in the Town of Tillsonburg.
By-Law 4108 146
By-Law 4109, To appoint an additional Director to the Board of
Management of the Tillsonburg Business Improvement Area.
By-Law 4109 BIA App 147
By-Law 4111, To enter into a Land Use Agreement with the
County of Oxford
By-Law 4111 148
Land Use Agreement 149
By-Law 4110, To Confirm the Proceedings of the Council
Meeting of May 23, 2017.
By-law 4110 Confirming May 23 151
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1. Call to Order
2. Adoption of Agenda
Proposed Resolution #1
Moved By: Seconded By:
THAT the Agenda as prepared for the Council meeting of Tuesday, May 23, 2017 be
adopted.
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 8, 2017
170508 Council MIN
Proposed Resolution #2
Moved By: Seconded By:
THAT the Minutes of the Council Meeting of May 8, 2017 be approved.
6. Delegations and Presentations
6.1. Volunteer Achievement Award Presentation to Henriette Benoit
Presented by: Councillor Stephenson
6.2. J.L. McLean Legacy Outdoor Rink
Presented by: Walter Kleer, Committee Co-Chair
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, May 23, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
AGENDA
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Council Meeting – Agenda - 2 -
Delegation Request
Presentation
Proposed Resolution #3
Moved By: Seconded By:
THAT Council receives the presentation regarding the J.L. McLean Legacy Outdoor
Rink, as information;
AND THAT the matter be referred to staff to bring back a report with options and
recommendations.
6.3. Addition of Trailer to Highway 3 Storage Site
Presented by: Phil Gravelle, Tillsonburg Resource Network Medical Equipment Group
(sub-committee of TRN), Oxford County Community Health Centre
Delegation Request
Accompanying Letter
Proposed Resolution #4
Moved By: Seconded By:
THAT Council receives the delegation regarding the addition of a trailer to the Highway 3
Storage Site, as information;
AND THAT staff be authorized to amend the existing Agreement, recognizing the name
change of the lessee as Oxford County Community Health Centre, and to allow for two
trailers on the Highway 3 storage site.
6.4. Marwood Metal Canada 150 Sundial Update
Presented By: Aleksandra Webber, Production Scheduler, and
Alex Treszl, Auto CAD Technician
Delegation Request
Sundial Assembly_002
FW_ Registration
Proposed Resolution #5
Moved By: Seconded By:
THAT Council receives the presentation regarding the Marwood Metal Canada 150
Sundial Update as information.
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Council Meeting – Agenda - 3 -
7. Committee Reports & Presentations
8. Public Meetings
8.1. Application for Minor Variance A-02/17- Tillsonburg Minor Soccer Club, 275 Quarter
Town Line
A-02/17 Report
Report Attachments
Application
Proposed Resolution #6
Moved By: Seconded By:
THAT Tillsonburg Committee of Adjustment approves Application File A-02/17,
submitted by Tillsonburg Minor Soccer Club, for lands described as Part Lot 8,
Concession 11 (Dereham), and Parts 1-3 of 41R-6678, in the Town of Tillsonburg, as it
relates to relief from Section 22.2 – Active Use Open Space Zone (OS2), to decrease
the minimum required interior side yard width from 7.5 m (24.6 ft) to 3.5 m (11.5 ft), to
permit the construction of a detached accessory building, subject to the condition that a
building permit for the proposed accessory building shall be issued within one year of the
date of the Committee’s decision.
9. Planning Reports
9.1. Second Unit Regulatory Changes
Tillsonburg Report_Second units
Proposed Resolution #7
Moved By: Seconded By:
THAT Council receives the Second Unit Regulatory Changes Report form the County of
Oxford as information.
10. Information Items
10.1. 153 Varnavair Royal Canadian Cadet Squadron Annual Tag Days
Cadet Annual Tag Day
Proposed Resolution #8
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Council Meeting – Agenda - 4 -
Moved By: Seconded By:
THAT Council approves the 153 Varnavair Squadron Royal Canadian Air Cadets
request to hold their Annual Tag Day on the weekend of Friday, June 2 and
Saturday, June 3, 2017 (rain dates June 9 and 10, 2017).
11. Mayor
11.1. MYR 17-04 Oxford County Update
REPORTmayorCOOXmay2017
Proposed Resolution #9
Moved By: Seconded By:
THAT Council receives Report MYR 17-04 Oxford County Update, as
information.
12. Quarterly Reports
12.1. FIN17-14 2017 First Quarter Financial Results
2017 First Quarter Financial Results
2017 Q1 Consolidated Results
Proposed Resolution #10
Moved By: Seconded By:
THAT Council receives Report FIN 17-14 2017 First Quarter Financial Results,
as information.
12.2. FIN17-15 2017 First Quarter Finance Department Results
FIN17-15 2017 First Quarter Finance Department Results
Finance 2017 Q1 Results
Proposed Resolution #11
Moved By: Seconded By:
THAT Council receives Report FIN 17-15 2017 First Quarter Finance Department
Results, as information.
12.3. FRS 17-03 First Quarter report 2017 Fire Department Results
First Quarter report 2017 Fire Department Results
Financial Plan Summary
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Council Meeting – Agenda - 5 -
Proposed Resolution #12
Moved By: Seconded By:
THAT Council receives Report FRS 17-03 First Quarter 2017 Department
Results, as information.
12.4. OPS 17-15 2017 First Quarter Operations Services
OPS 17-15 2017 First Quarter Operations Services
OPS 17-15 Attachment 1 - Operating Summaries
Proposed Resolution #13
Moved By: Seconded By:
THAT Council receives Report OPS 17-15, 2017 First Quarter Operations
Services, as information.
12.5. RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results
RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results
RCP Q1 2017 Financial Summaries
Proposed Resolution #14
Moved By: Seconded By:
THAT Council receives Report RCP 17-33 Recreation Culture and Parks 2017
Q1 Results, as information.
12.6. DCS 17-19 - Building, Planning & By-Law Services 2017 Q1 Results
DCS 17-19 - Building, Planning & By-Law Services 2017 Q1 Results
Q1 Financial Summary
Proposed Resolution #15
Moved By: Seconded By:
THAT Council receives Report DCS 17-19 Building, Planning & By-Law Services
2017 Q1 Results, as information.
12.7. DCS 17-17 Economic Development and Marketing First Quarter Summary
Report DCS 17-17
Financial Summary
Proposed Resolution #16
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Council Meeting – Agenda - 6 -
Moved By: Seconded By:
THAT Council receives Report DCS 17-17 Economic Development and
Marketing First Quarter Summary, as information.
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 17-13, BIA Appointment
CL 17-13 BIA Appointment
BIA App51217
By-Law 4109 BIA App
By-Law 3901 BIA Appointments
Proposed Resolution #17
Moved By: Seconded By:
THAT Council receives Report CL 17-13, BIA Appointment;
AND THAT ____________ be appointed as Council Representative to the BIA;
AND THAT Kim Miggens, be appointed as a Director to the BIA Board of
Management;
AND THAT BY-Law 4109 be brought forward for council consideration.
13.3. Development and Communication Services
13.3.1. DCS 17-18 - Traffic By-Law Amendment – Concession E – No Parking
Traffic By-Law Amendment - Concession E - No Parking
By-Law 4108
Proposed Resolution #18
Moved By: Seconded By:
THAT Council receives Report DCS 17-18; Traffic By-Law Amendment –
Concession E – No Parking as information;
AND THAT By-Law 4108 to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg, be brought
forward for Council consideration.
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Council Meeting – Agenda - 7 -
13.4. Finance
13.5. Fire and Emergency Services
13.6. Operations
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-32 – CASO Corridor Trail Extension
RCP 17-32 - CASO Corridor Trail Extension
Draft Land Use Agreement
CASO Corridor Trail Map
Proposed Resolution #19
Moved By: Seconded By:
THAT Council receives Report RCP 17-32 – CASO Corridor Trail Extension;
AND THAT brushing, trail surface and signage be implemented to bring the trail
up to a safe and usable standard similar to that of the Trans Canada Trail up to a
maximum of $60,000, to be funded from development charges (90%) and the
Parklands Reserve Trust (10%);
AND THAT a By-Law be brought forward for Council consideration to authorize
the Mayor and Clerk to sign the Land Use Agreement with Oxford County to use
the section of former CASO rail corridor in Tillsonburg between Quarter Town
Line and the Trans Canada Trail as a recreational trail and active transportation
link.
14. Unfinished Business
15. Staff Information Reports
15.1. RCP 17-31 - Pumptrack Signage
RCP 17-31 - Pumptrack Signage
Pumptrack Signage Diagrams
Pumptrack Signage Proof
Proposed Resolution #20
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Council Meeting – Agenda - 8 -
Moved By: Seconded By:
THAT Report RCP 17-31 - Pumptrack Signage be received for information.
16. Committee Minutes & Reports
16.1. Committee Minutes
170411 Development MIN
170504 HBC MIN
170501 Mem Park MIN
170502 Special Awards MIN
Proposed Resolution #21
Moved By: Seconded By:
THAT Council receives the Minutes of the Development Committee dated April
11, 2017, the Heritage, Beautification and Cemetery Committee dated May 4,
2017, the Memorial Park Committee dated May 1, 2017, and the Special Awards
Committee dated May 2, 2017, as information.
17. Notice of Motions
18. Resolutions
19. By-Laws
By-Laws from the Meeting of Tuesday, May 23, 2017
Proposed Resolution #22
Moved By: Seconded By:
19.1. THAT By-Law 4108, To amend By-Law 3701,To regulate Traffic & Parking of
Motor Vehicles in the Town of Tillsonburg,
By-Law 4109, To appoint an additional Director to the Board of Management of the
Tillsonburg Business Improvement Area, and
By-Law 4111, To enter into a Land Use Agreement with the County of Oxford
Land Use Agreement
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Council Meeting – Agenda - 9 -
be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate
seal thereunto.
19.2. THAT By-Law 4110, To confirm the proceedings of Council at its meeting held on
the 23rd day of May, 2017, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
20. Items of Public Interest
21. Adjournment
Proposed Resolution #23
Moved By: Seconded By:
THAT the Council Meeting of Tuesday, May 23, 2017 be adjourned at _____ p.m.
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ATTENDANCE
Mayor Stephen Molnar Deputy Mayor Dave Beres Councillor Maxwell Adam
Councillor Jim Hayes Councillor Penny Esseltine Councillor Chris Rosehart
Councillor Brian Stephenson Staff:
David Calder, CAO Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks
1. Call to Order
The meeting was called to order at 6:00 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, May 08, 2017, be
adopted.
Carried
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
No disclosures of pecuniary interest were declared.
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, May 08, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council Meeting – Agenda - 2 -
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of April 24, 2017
170424 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of April 24, 2017, be approved.
Carried
6. Delegations and Presentations
6.1. NHL Centennial Fan Arena
Presented By: Brad Martin - Kinsmen President
Kinsmen Delegation Request, Council May 8
NHL Centennial Fan Arena Informational Promo
NHL Centennial Fan Arena Sponsorship Opportunities
Colin Campbell Endorsement Letter, NHL_Arena_Rotated
Brad Martin provided an overview of the event.
Council were given the opportunity to ask questions.
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council supports the request from the Kinsmen Club of Tillsonburg for the NHL
Centennial Fan Arena event as follows:
THAT Council contributes $10,000 from General Reserves to the Kinsmen Club of
Tillsonburg;
AND THAT all facility rental fees and permit fees be waived for the event;
AND THAT the Town’s insurance policy is extended to cover the event and name
Tillsonburg Kinsmen Club as additional insured;
AND THAT Town staff facilitate road closures and printing maps of premises to layout
the event;
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Council Meeting – Agenda - 3 -
AND THAT Town staff support be provided to ensure cleanliness of premises, setting up
of road barricades, picnic tables in food vendor area during the weekend of the event;
AND THAT the use of electrical and internet systems be provided to run NHL trucks and
interactive portions of the Fan Arena;
AND THAT an outside water source be provided to fill ballasts to hold down NHL tents
and the entry arch;
AND FURTHERMORE THAT council direct Senior Leadership Team to provide any and
all additional requirements to facilitate a successful event.
Carried
Special Shareholder Meeting, Tillsonburg Hydro Inc.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council moves into a Special Meeting of the Shareholder of Tillsonburg Hydro Inc.
Carried
Resolution #5
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT, in accordance with Section 10.7 (waiver of notice) of Tillsonburg Hydro Inc. By-
Law 1A, the Shareholder hereby waives notice of a Shareholders Meeting for the
purpose of hearing a Tillsonburg Hydro Inc. Update.
Carried
6.2. Tillsonburg Hydro Inc Update
Presented By: John Gilvesy, Chair, THI Board of Directors and Michael Desroches,
General Manager, THI
2017 THI Board Chair Report to Council
2017 THI Board Chair Update to the Shareholder
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Council Meeting – Agenda - 4 -
John Gilvesy, Chair THI provided an overview of the Hydro Company.
Council was given the opportunity to ask questions.
It was noted that a subcommittee of Council and the Shareholder are currently
reviewing the MSA and MOUD.
Resolution #6
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives the Tillsonburg Hydro Inc. Update as information.
Carried
Resolution #7
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Shareholders Meeting be adjourned and that the Council Meeting is hereby
resumed.
Carried
7. Committee Reports & Presentations
8. Public Meetings
Resolution #8
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council move into Committee of Adjustment to hear an application for Minor
Variance at 7:15 p.m.
Carried
8.1. Application for Minor Variance A-01/17- Barry & Diann Propper, 32 North St E.
CP Report 2017-119
Report Attachments
Application A-01/17
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-119 for the application of Minor Variance A-01/17
Opportunity was given for comments and questions.
The applicant was in attendance and confirmed agreement with the planners report.
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Council Meeting – Agenda - 5 -
No other persons appeared either in favour or against the application.
Council passed the following resolution:
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Tillsonburg Committee of Adjustment approves Application File A-01/17,
submitted by Barry & Diann Propper, for lands described as Lot 18, Plan 1062, Town of
Tillsonburg, as it relates to relief from Table 5.1.1.4 – Regulations for Accessory
Buildings and Structures, to increase the maximum permitted lot coverage from 100 m2
(1,076.4 ft2) to 113 m2 (1216 ft2) to permit the construction of a detached accessory
building;
Subject to the condition that a building permit for the proposed accessory building shall
be issued within one year of the date of the Committee’s decision.
Carried
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council move out of Committee of Adjustment and move back into regular
session at 7:22 p.m.
Carried
8.2. Application for Zone Change- ZN 7-17-03 (Curtis-Wilcox) 83 Rolph Street
CP 2017-120
Report Attachments
Application Form
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CP 2017-120 regarding the application for Zone Change ZN 7-17-03.
The Applicant Shane Curtis appeared before Council and presented a brief overview of
the proposal.
Opportunity was given for Council to ask questions.
Opportunity was given for comments and questions from the public.
Brian Fathers appeared before Council and spoke regarding his concern for future
development expansion into the vacant green space and requested how calculations for
density were determined on the unusable green space.
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Council Meeting – Agenda - 6 -
Eric Gilbert, Senior Planner, provided a response – The Official Plan determines
calculations, non-buildable space is excluded from the calculations.
Melissa Tunks appeared before Council and provided concerns regarding additional
traffic on Valley View Lane. Staff have noted the comment and it will be looked at during
site plan control.
Terry Bourne appeared before Council and requested information on the Heritage
designation and how it will be impacted by the by-law and noted concerns regarding
additional impact to water and sewer requirements.
The applicant responded to the concerns. The Heritage designation will be respected
and noted that the studies indicate that there would be less capacity for water and
sewer for this development then for the former use.
There was also a concern regarding a possible future addition down the road and the
impact that would have on the parking requirements.
Lonnie Bowlby appeared before Council and requested information on the gymnasium
addition and the intent for that exterior regarding the heritage look.
The applicant responded with comments that there would be additional features added
to portions of the gymnasium and the not designated portion of the heritage building to
maintain the heritage site.
Lidia Tromp requested that the public be able to review the blue prints prior the
development moving forward.
The applicant indicated that the designs and site plan control plan will be done following
the completion of the zone change.
Resolution #11
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Tillsonburg Council approves the Zone Change Application submitted by 2117846
Ontario Inc (Curtis-Wilcox), whereby the lands described as Lot 761, Part of Lots 763 &
764A, Plan 500, known municipally as 83 Rolph Street, are to be rezoned from ‘Minor
Institutional Zone (IN1)’ to ‘Special Entrepreneurial Zone (EC-9)’ to facilitate the
residential conversion of a former public school.
Carried
9. Planning Applications
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10. Information Items
10.1. Lincoln M. Alexander Award
Call for Nomination Letter
11. Mayor 12. Quarterly Reports
Council moved up item 13.6. Operations, to accommodate individuals present in the gallery.
13.6 Operations
13.6.1 OPS 17-14 Wood Haven Subdivision Sidewalks
OPS 17-14 Wood Haven Subdivision Sidewalks
OPS 17-14 Attachement 1 - Resident Petition April 3, 2017
Concerns from residents were that decorative driveways would be impacted and that
reduced green space was not desirable.
Securities are currently in place to provide for sidewalk construction however the
calculations were done in 2006 and would not be adequate for today’s standards.
Resolution #14
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
That the Woodhaven subdivision agreement dated November 28, 2006, be amended to
delete the requirement that sidewalks be required in the shaded area as referenced in
the Report OP 17-14, subject to agreement with the Developer.
Carried
Council took a recess at 8:40 p.m.
Council resumed session at 8:47 p.m.
14 Reports from Departments
14.6 Chief Administrative Officer 14.7 Clerk’s Office
14.8 Development and Communication Services
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14.9 Finance
14.9.1 FIN 17 - 12 Final Tax Levy
FIN 17-12 FINAL Tax Levy By-Law
2017 Final Levy Bylaw
Resolution #12
Moved By: Councillor Esseltine Seconded By: Deputy Mayor Beres
THAT Council receives Report FIN17-12 2017 Budgetary Estimates and Tax Rates;
AND THAT By-Law 4106 to provide for the adoption of budgetary estimates, tax rates,
installment due dates and to further provide for penalty and interest on default of
payment thereof for 2017 be brought forward for Council consideration.
Carried
14.9.2 FIN 17-13 Reserve Policy
FIN 17 -13
Consolidated Reserve Report
By-Law 4107 Reserve Policy
FIN 17 - 05
Resolution #13
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17-13 Reserve Policy;
AND THAT Council approves the direction of the individual Reserves that are
established therein;
AND FURTHER THAT By-Law 4107 - Reserve Policy be brought forward for Council
consideration.
Carried
14.10 Fire and Emergency Services
14.11 Recreation, Culture & Park Services
14.11.1 Report RCP 17-29 – Awarding 2017 Roofing Project Tender
Report RCP 17-29 - Awarding 2017 Roofing Project Tender
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Resolution #15
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-29 – Awarding 2017 Roofing Project Tenders;
AND THAT Council partially award RFT2017-004 to Northeastern Roofing Inc. for their
negotiated price of $185,508.48 net of applicable taxes to restore three sections and
replace one section of roof at the Tillsonburg Community Centre;
AND THAT the project be funded with $167,500 in debt and $18,008.48 from reserves.
Carried
14.11.2 RCP 17-30 – Celebration Plaza Amended Project
RCP 17-30 - Celebration Plaza Amended Project
RCP 17-28 - Awarding RFP2017-003 Celebration Plaza
RCP 17-28 - Supplementary
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
Deferred Motion, from the April 18, 2017 Special Council Meeting:
Moved by: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-28 - Awarding RFP2017-003 Celebration Plaza is received;
AND THAT Council awards RFP2017-003 Celebration Plaza to Euro Landscape
Construction & Grounds Inc. at a cost of $235,000.00 including applicable taxes.
Withdrawn
It was noted that the location of the band shell may need to be shifted in order to avoid
direct sun light obstructing the view of the stage.
Resolution #17
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Report RCP 17-30 – Celebration Plaza Amended Project is received;
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AND THAT Council approve the partial award of RFP2017-003 Celebration Plaza to
Euro Landscaping Group Inc. to construct a plaza, platform, band shell & reduced scope
gateway at a negotiated cost not to exceed $262,526.17 before applicable taxes;
AND THAT Council authorize staff to proceed with the pathway from Sanders Street to
the pedestrian bridge including the sculpture circle without any lighting at a cost not to
exceed $30,000;
AND THAT Council authorize staff to have an electrical panel installed near the band
shell at a cost not to exceed $15,000;
AND THAT Council authorize the use of up to $56,700 in Development Charges to
partially fund the pathway and structure components of the project.
Councillor Adam called for a Recorded Vote:
NAME VOTE IN FAVOUR VOTE AGAINST
Councillor Adam x
Deputy Mayor Beres x
Councillor Esseltine x
Councillor Hayes x
Mayor Molnar x
Councillor Rosehart x
Councillor Stephenson x
The recorded vote reflects the vote is 6 in favour of the Motion and 1 against the Motion.
The motion is "Carried"
15 Unfinished Business
16 Staff Information Reports
17 Committee Minutes & Reports
17.6 Committee Minutes
170314 Development MIN
170403 Canada 150 MIN
170425 Canada 150 MIN
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170406 HBC MIN
170418 Mem Park Com MIN
170427 Museum MIN
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Development Committee dated March 14,
2017, the Canada 150 Committee dated April 3 and 25, 2017, the Heritage,
Beautification and Cemetery Committee dated April 6, 2017, the Memorial Park
Committee dated April 18, 2017, and the Museum Advisory Committee dated April 27,
2017 as information.
Carried
18 Notice of Motions 19 Resolutions
20 Resolutions Resulting from Closed Session
21 By-Laws
By-Laws from the Meeting of Monday, May 08, 2017
Resolution #19
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
21.6 THAT By-Law 4104, to Amend Zoning By-Law 3295, (ZN 7-17-03, Curtis-Wilcox)
Schedule A; and
By-Law 4106 , to Provide for the Adoption of Budgetary Estimates, Tax Rates and for
Penalty and Interest in Default of Payments for 2017; and
By-Law 4107, to Adopt a Town of Tillsonburg Reserve Policy and to Repeal By-Law
3779, be read for a first, second, third and final reading and that the Mayor and the
Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #20
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
21.7 THAT By-Law 4105, to Confirm the Proceedings of the Council Meeting of May 8,
2017, be read for a first, second, third and final reading and that the Mayor and the
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Clerk be and are hereby authorized to sign the same, and place the corporate seal
thereunto.
22 Items of Public Interest
May 28, 2017 at 10:30 a.m., the Tillsonburg Multi-Service Centre will host a Trail Walk &
Run where some of the proceeds will be donated to the Parkinson Society Southwestern
Ontario.
23 Adjournment
Resolution #21
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Council Meeting of Monday, May 08, 2017 be adjourned at 10:17 p.m.
Carried
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Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
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Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
25
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
26
J.L. Scott McLean Legacy
Outdoor Recreation Pad
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Inspiration / idea :
•In Nov 2004 Strategy Development team (Jane involved) produced a
Strategic plan for Tillsonburg , in that document one of the recommended
strategies was “The creation of an outdoor rink with use of the cooling
capability of the existing arena could server as a spring-board for a winter
carnival event and generally heighten Tillsonburg’ s profile and uniqueness as
a skating destination.”
• Scott’s passion for the game of hockey, his years of teaching his boys to skate
along with many other kids, his years coaching minor hockey
•His appetite and vision to improve our community with his work on various
boards & committees always striving to expand what the town has to offer
•JL Scott McLean Legacy fund was established on the basis that we could
continue to give to things that were important to Scott, and his family. The
idea of outdoor ice rink/ recreation pad seemed to be a good fit.
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Vision of what will be built:
• The McLean legacy fund along with fundraising efforts from the committee
wish to build a 60 ft. by 120 ft. fully operational refrigerated ice rink 4-5
months a year, and the remainder of the season a street hockey rink, and
three 60ft wide basketball courts with nets at various heights for all ages.
•The purpose for this recreational pad, is to provide free opportunity for
everyone to enjoy. Although the community centre will be responsible for the
up keep and maintenance, it is not to be scheduled by ice users as a regular
ice slot. Provides a safer alternative to skating on Lake Lisgar.
•Idea would be a first come first serve basis. Suggested to post times such as
family skate time, pick up hockey times, age group times, etc. to help elevate
any safety issues with playing hockey and skating at the same time.
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Projected Cost of project:
•Quote from Custom Ice Inc out of Burlington, ON - builds outdoor rinks all
over North America.
Custom Ice proposes to provide a fully operational refrigerated ice rink floor and refrigeration system to create a 60’ x 120’ permanent outdoor
ice skating rink in an 62’ x 124’ concrete pad suitable for up to 4-5 months of outdoor ice under typical weather conditions of 8-10°C (45-50°F) or
less.
Other optional accessories have also been included at the end of the budget proposal.
Our budget proposal includes the following Main Components:
1. Ice Rink Floor and Sports Pad – Custom Ice will supply and install a 60’ wide x 120’ long permanent ice rink floor suitable for winter ice skating
and summer sports activities.
The floor will consist of the following components:
15 prefabricated piping rolls each 4’ wide x 120’ long and consisting of 5/8” tubes spaced at 2.0” c/c.
4” supply and return polyethylene header pipes welded and encased in concrete.
2 layers of 1” rigid floor insulation with taped seams.
One (1) 6 mil poly liner slip sheet.
2” high steel chairs spaced at 24” c/c to elevate the components in the floor.
2 layers of reinforcing steel, tied with 24” overlapped seams.
Supply all concrete for rink floor including 5000 psi concrete, superplastisizer, air entrainment and premium aggregate.
Form, place and finish concrete for rink floor including all labor, concrete pump and all required equipment.
Provide minimum 28 day wet felt curing of concrete.
Custom Ice will supply all materials and labor for installation of components above. Custom Ice will also level the stone screenings noted below.
. Quote had a project manager price out using local trades & resources in the
construction - potentially donations or work in kind
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Projected Cost of project:
Phase One :
Previous page description of concrete pad, with refrigeration piping
installed ready for hook up to projected new refrigeration system for
current ice surfaces.
Preparation of area & construction ……………… $250,000
Phase Two :
Permanent or removable boards, in either white rink board facing or
clear and therefore see thru.
Fencing, or netting on ends, black rubber flooring and benches to one
side of pad, lighting, landscaping beautification of area
………………………$200,000
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Operational & Maintenance cost:
•Current refrigeration system is projected to be replaced due to age and cost
effectiveness. The incremental cost to add capacity for third outdoor pad is
estimated at $7,500- $10,000.
•Yearly cost to the town for operation …….. $10,000 - $12,000
•energy & utilities …………$5,500
•Labour & staff ………………$4,000
•Equipment & supplies…….$2,500
Funding:
•Legacy funds, family and contributions pledged $150,000
•Potential of $250,000 phase one to be $115,000 in kind work
•Request to town for Trust account for JL Scott McLean legacy fund to be
established so that donations made can be given a taxable receipt.
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33
Potential location
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Potential location
Option #1 Option # 2 35
Potential location
•Location based on some additional factors
•Constant variable is it needs to be close to the existing 2 ice pads for refrigeration
system and maintenance.
•Option # 1 :
-existing fair board buildings would need to be removed estimated cost of
$20,000 -$25,000 demo fee, board office, food concession & pigeon barn
- space is just big enough, enclosed in side too close to exisiting building
•Option # 2:
- ideal location – more open area – feeling of open outdoor space
- spacing may be dependent on whether the Hard ball # 1 baseball diamond
gets flipped around so home plate at centre field
- additional cost for refrigeration pipping due to distance but not huge $
36
Sample ideas of concept of outdoor
recreational pad
67 by 170 Rideau Hall, QE
37
Sample ideas of concept of outdoor
recreational pad
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Committee Members:
•Walter Kleer co-chair, Jane Ann McLean co-chair, Scott Baird, Derek Barnard,
Scott Cole, input from Duncan McLean & Hayden McLean
Time line :
•Hope to break ground fall 2017, spring of 2018 to operational for
winter 2018
Request to Council : Establish a Trust Account in J.L. Scott McLean
Legacy for the purpose of building this outdoor recreational pad.
39
Council Delegation
Request
This Delegation Request form and any written submissions or background information for
consideration by Council must be submitted to the Clerk's office by the following deadline:
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING DATE
First Name Last Name
Street Address Town/City
Postal Code Phone Number
E-mail Website:
Do you or any members of your party
require any accessibility accommodations?
Yes
No
If yes, how can we assist?
Should you require assistance completing this form, please contact:
Deputy Clerk at 519-688-3009 Ext. 3221 or tsmith@tillsonburg.ca
Please note that submission of this form does not guarantee the approval of your request for
Delegation. The Clerk's office will confirm your Delegation by e-mail after receiving this form.
COMPLETE PAGE TWO (2) OF THIS FORM
40
Delegation Information (Must be completed)
Desired Council meeting date (Council regularly meets the 2nd and 4th Monday of each month):
Subject of Delegation
Names of Spokespersons (and positions)
Name of Group or Person(s) being
represented (if applicable)
Brief Summary of Issue or Purpose of Delegation
Will there be a Power Point presentation accompanying the Delegation
Yes
No
Have you been in contact with a Staff member regarding the Delegation topic?
Yes
No
If yes, please list the Staff member(s) you have been working with?
I acknowledge Delegations are limited to fifteen (15) minutes each:
I accept
I acknowledge that all presentation material must be submitted by 4:30 pm the Friday before the
meeting date:
I accept
41
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The
information is collected and maintained for purpose of creating a records that is available to the general public,
pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this
collection should be directed to the Municipal Clerk, Town of Tillsonburg, 200 Broadway Street, 2nd Floor,
Tillsonburg, ON, N4G 5A7, Telephone 519-688-3009 Ext. 3224.
42
Phil Gravelle RSSW May 9, 2017
519 872 1243
phil_rayday@hotmail.com
To: Mayor Steven Molnar and Council Members
Corporation of the Town of Tillsonburg
Council Delegation Request
As Council is already aware, Oxford County Community Health Centre (previously
WACHC) assumed ownership of the 53’ trailer presently parked on town property (Site).
The contents of the trailer being; donated mountain bikes for supported/unsupported
community members, donated Medical Assistive Devices for the loan pool that supports
Tillsonburg and surrounding communities and household items for those in need.
The request is for permission to park another 53’ trailer beside the one presently
spotted at the site. The inflow of items being donated has increased and continues to
grow which leaves very little wiggle room in the one trailer.
Oxford County Community Health Centre has already been approached about taking
ownership of another trailer and they ready to do just that.
There are a couple of points I need to address in regards to acquiring the trailer.
The first trailer, I had personally purchased and donated to WACHC (at the time),
funding for the second one will have to be raised. Getting a good level base will require
some “A” gravel and a machine to level it out. No one has been approached on that
point yet.
As Council can understand, there is a little more process involved on my end to
expedite. The need to have an assured site is the first step.
Respectfully
Phil Gravelle RSSW
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46
Hello,
Your request to use the Canada 150 logo has been approved. Click on the link below to
access and download the Canada 150 Brand Guidelines and the brand elements.
Thank you
From:Aleksandra Webber (8434)
To:Tricia Smith
Cc:Aleksandra Webber (8434)
Subject:FW: Registration
Date:May-18-17 7:00:54 AM
Good morning
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Please see below.
Aleksandra Webber I Production Scheduler I awebber@marwoodmetal.com
T 519-688-1144 x8434 TF 1-877-Marwood www.marwoodmetal.com
105 Spruce Street, Tillsonburg ON Canada N4G 5C4
ü please consider the environment before printing this email.
From: logo@canada150logo.ca [mailto:logo@canada150logo.ca]
Sent: April-28-17 10:49 AM
To: Aleksandra Webber (8434)
Subject: Registration
47
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48
Community Planning P. O. Box 1614, 21 Reeve Street
Woodstock Ontario N4S 7Y3
Phone: 519-539-9800 • Fax: 519-421-4712 Web site: www.oxfordcounty.ca
Our Files: A-02/17
APPLICATION FOR MINOR VARIANCE
TO: Town of Tillsonburg Committee of Adjustment
MEETING: May 23, 2017 REPORT NUMBER: 2017-132
OWNER: Town of Tillsonburg
Suite 204, 200 Broadway, Tillsonburg Ontario
APPLICANT: Tillsonburg Minor Soccer Club, c/o Michael Papaioannou
130 Glendale Drive, Tillsonburg Ontario
REQUESTED VARIANCE: Relief from Section 22.2 – Active Use Open Space Zone (OS2), to decrease the minimum
required interior side yard width from 7.5 m (24.6 ft) to 3.5 m (11.5 ft) to permit the construction
of a detached accessory building.
LOCATION:
The subject lands are described as Part Lot 8, Concession 11 (Dereham), and Parts 1-3 of 41R-
6678, in the Town of Tillsonburg. The subject property is located on the west side of Quarter
Town Line, between Glendale Drive and Park Place, and is known municipally as 275 Quarter Town Line.
BACKGROUND INFORMATION:
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule ‘T-1’ Town of Tillsonburg Land Use Plan Residential
Schedule ‘T-2’ Town of Tillsonburg Residential Density Plan Low Density Residential &
Open Space TOWN OF TILLSONBURG ZONING BY-LAW: Active Use Open Space Zone (OS2)
SURROUNDING USES: surrounding uses to the east consist of single detached dwellings, woodland and significant valleylands are located to the south and
west. Vacant residential land is located to the north.
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File Number: A-02/17 Report Number 2017-132 Page 2
COMMENTS:
(a) Purpose of the Application:
The applicant is requesting relief from the above noted provision of the Town Zoning By-law to
facilitate the construction of a detached accessory building on the subject lands.
The subject property is approximately 5.16 ha (12.8 ac) in size and contains a clubhouse (circa.
2001), and cargo storage container, which is proposed to be removed. The applicant has
indicated that the building will be used for storage purposes.
Plate 1, Location Map (with Existing Zoning), shows the location of the subject property and the
zoning in the immediate vicinity.
Plate 2, 2015 Aerial Photo, provides an aerial view of the subject lands and surrounding properties.
Plate 3, Close-up Aerial View, shows the existing buildings in the vicinity of the clubhouse and the approximate location of the proposed structure.
Plate 4, Applicant’s Sketch, shows the location of the proposed accessory building.
Plate 5, Proposed Building Elevations, provides the elevations of the proposed accessory
building.
(b) Agency Comments
This application was circulated to a number of public agencies. No concerns were raised
through the agency circulation process.
Public Notice was mailed to surrounding property owners on May 12th, 2017. As of the writing
of this report, no concerns have been received from the public.
(c) Intent and Purpose of the Official Plan:
The subject lands are designated ‘Low Density Residential’ & “Open Space” according to the Official Plan. Within the ‘Low Density Residential’ designation, permitted land uses are primarily
low density housing forms including single detached dwellings, duplexes and street fronting
town houses and accessory uses.
Permitted uses within the Open Space designation include active and passive recreation
including hiking/cycling pathways, conservation areas, sports fields, and other leisure areas.
The use of the lands for an outdoor soccer facility and accessory uses thereto conforms to the
‘Low Density Residential’ & ‘Open Space’ policies of the Official Plan.
(d) Intent and Purpose of the Zoning By-law:
The subject property is zoned ‘OS2’, which permits a public park, parking lot, and other active recreational uses.
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File Number: A-02/17 Report Number 2017-132 Page 3
Within lands zoned OS2, accessory buildings and structures are required to comply with the OS2 Zone provisions. In this instance, the required interior side yard width is 7.5 m (24.6 ft) and
the applicant proposes to construct the accessory building for storage purposes 3.5 m (11.5 ft)
from the interior lot line.
The purpose of minimum interior side yards are to ensure that buildings are constructed an
adequate distance from lot lines and structures on adjacent lots, and to ensure adequate area remains for building maintenance. In this instance, the proposed storage building will be 3.5 m
(11.5 ft) from the interior lot line, allowing for sufficient space for maintenance and access. In
this instance, the interior lot line is also the rear lot lines of residential lots within the Glendale West Subdivision.
The proposed accessory building will comply with the other provisions of the Zoning By-Law.
(e) Desirable Development/Use: Notwithstanding that the requested interior side yard width is less than what is typically
permitted, in this instance, Planning staff are satisfied that the location of the proposed accessory structure is in keeping with the general purpose and intent of the Official Plan and
Zoning By-law, and is desirable development for the subject lands.
The presence of the accessory building is unlikely to negatively impact any adjacent properties,
given the presence of existing fencing and landscaping. It is also noted that the interior lot line
for the soccer park property is in fact a rear lot line for the adjacent residential properties, and any dwellings will be located further from this lot line than a typical interior lot line. The
proposed building will also be significantly more attractive and aesthetically pleasing than the
existing cargo container currently used for storage that is being replaced by this accessory building.
In light of the foregoing, it is the opinion of this Office that the requested relief maintains the general intent of the Official Plan and the Zoning By-law and can be given favorable
consideration. RECOMMENDATION:
That the Town of Tillsonburg Committee of Adjustment approve Application File A-02/17,
submitted by Tillsonburg Minor Soccer Club, for lands described as Part Lot 8, Concession 11
(Dereham), and Parts 1-3 of 41R-6678, in the Town of Tillsonburg, as it relates to:
1. Relief from Section 22.2 – Active Use Open Space Zone (OS2), to decrease the
minimum required interior side yard width from 7.5 m (24.6 ft) to 3.5 m (11.5 ft), to permit the construction of a detached accessory building.
Subject to the following condition: i) A building permit for the proposed accessory building shall be issued within one
year of the date of the Committee’s decision.
As the proposed variance is:
(i) a minor variance from the provisions of the Town of Tillsonburg Zoning By-law No. 3295;
(ii) desirable for the appropriate development or use of the land;
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File Number: A-02/17 Report Number 2017-132 Page 4
(iii) in-keeping with the general intent and purpose of the Town of Tillsonburg Zoning By-law
No. 3295; and
(iv) in-keeping with the general intent and purpose of the Official Plan.
Authored by: original signed by Eric Gilbert, MCIP RPP, Senior Planner
Approved by: original signed by Gordon K. Hough, RPP, Director
EG
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May 9, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
2560
Notes
NAD_1983_UTM_Zone_17N
128 Meters
Environmental
Protection/Flood Overlay
Flood Fringe
Floodway
Environmental Protection (EP1)
Environmental Protection (EP2)
Zoning
Floodlines/Regulation Limit
100 Year Flood Line
30 Metre Setback
Conservation Authority
Regulation Limit
Regulatory Flood And Fill Lines
Zoning (Displays 1:16000 to
1:500)
53
May 9, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
1690
Notes
NAD_1983_UTM_Zone_17N
84 Meters
54
May 15, 2017
This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable. This is not a plan of survey
Legend
540
Notes
NAD_1983_UTM_Zone_17N
27 Meters
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Report No: CP 2017-146
COMMUNITY PLANNING Council Date: May 23, 2017
To: Mayor and Members of Town of Tillsonburg Council
From: Amelia Sloan, Development Planner, Community Planning
Second Unit Regulatory Changes
REPORT HIGHLIGHTS
• This report outlines proposed provincial regulatory changes to the Development Charges
Act and the Planning Act that serve to promote and facilitate the creation of second units
in Ontario. The Province is seeking feedback for these proposed changes through EBR Registry posting no. 012-9694 and Ministry of Municipal Affairs and Housing proposal
no. 17-MMA005.
• Collectively, these proposed changes function to exempt second units in any new houses (single detached, semi-detached, and row housing) from development charges and implement standards for the second unit dealing with parking, occupancy, and date of
construction that would override existing Area Municipal Zoning By-laws.
• The report provides background on the County’s submissions to the Province on these
matters to date and seeks feedback from the Area Municipalities on any local implications or concerns with respect to the proposed changes (e.g. development charge impacts,
servicing, parking, enforcement etc.)
DISCUSSION
Background
PLANNING ACT
The Strong Communities Through Affordable Housing Act, 2011 introduced amendments to the
Planning Act that required municipal official plans to contain policies that authorize the use of a
second residential unit by authorizing,
(a) the use of two residential units in a detached house, semi-detached house or rowhouse
if no building or structure ancillary to the house contains a residential unit; and
(b) the use of a residential unit in a building or structure ancillary to a detached house,
semi-detached house or rowhouse if the house contains a single residential unit.
Also, the Act gave authority to the Minister of Housing to make regulations authorizing the use
of and prescribing requirements and standards (e.g. through future regulation) with respect to
second residential units.
On November 1st, 2016, the Ministry of Housing released a letter to Heads of Councils in
Ontario reiterating the Province’s support for second units and their ability to supply additional
Page 1 of 5
62
Report No: CP 2017-146
COMMUNITY PLANNING Council Date: May 23, 2017
affordable housing choices for Ontario residents. The letter also indicated that the Minister
instructed staff to propose a regulation under the Planning Act setting out standards and/or
limitations on official plan and/or zoning standards which would take precedence over existing
municipal policies and standards which are deemed to be not in keeping with the permissive
spirit and intent of the 2011 legislation.
Through EBR posting 012-9694, the Province is now consulting on these proposed Planning Act
regulations that will serve to prescribe requirements and standards with respect to the
implementation and creation of second units. No proposed wording has yet been released for
the proposed regulation, just a basic outline which is as follows:
It is proposed that a regulation under s. 35.1(2)(b) of the Planning Act could, if made, set out
requirements and standards with respect to second residential units referred to in s. 16 (3)
of the Planning Act as follows:
• A maximum of one parking space would be required for a second residential unit, where second residential units are permitted, which includes “tandem parking”, which would be
defined as a parking space that is only accessed by passing through another parking space from a street, lane or driveway;
• A second residential unit, where permitted in the zoning by-law, may be occupied by any
person in accordance with s. 35(2) of the Planning Act, and, for greater clarity, regardless of whether the primary unit is occupied by the owner of the property; and
• A second residential unit, where permitted in the zoning by-law, would be permitted
without regard to the date of construction of the primary building.
The regulation purpose is to facilitate implementation and creation of second units.
DEVELOPMENT CHARGES ACT
Further to the Planning Act Regulation amendment, additional legislative changes have recently
been made to the Development Charges Act (through Bill 7, Promoting Affordable Housing Act,
2016) that require municipalities to exempt second units in “prescribed classes of proposed new
residential buildings” from the type of development that the municipality may impose a
development charge on. According to the Province, these changes are intended to help
increase the supply and range of affordable housing options in Ontario communities, by
recognizing secondary suites are a potential source of affordable rental housing and allow home
owners to earn extra income from their property. The Province initiated a consultation on
the Development Charges Act Regulation to accompany this change. Again, there is no
proposed wording as of yet, but the intent of the new regulation would be to:
- Prescribe single detached dwellings, semi-detached dwellings, and row houses on their
own lots as classes of new residential buildings in which the creation of secondary suites
would be exempt from development charges.
- Prescribe residential dwellings ancillary to single detached dwellings, semi-detached
dwellings, and row houses as a class of new residential buildings in which the creation of
secondary suites would be exempt from development charges.
Page 2 of 5
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Report No: CP 2017-146
COMMUNITY PLANNING Council Date: May 23, 2017
- Restrict the gross floor area of secondary suites to being less than or equal to the gross
floor area of the proposed primary dwelling, for the purpose of a development charge
exemption.
The Provincial consultation period for comments on the proposed Development Charges
Act Regulation closes on June 9, 2017.
Comments
With these proposed legislative changes, and the continued promotion of second units, the
Province hopes to increase the number of available second units which they feel will help
contribute to the supply of private sector affordable housing choices in Ontario. Planning staff
do not disagree that second units may contribute to the range of more affordable housing
options and in providing an “appropriate range and mix of housing types and densities to meet
the projected requirements of current and future residents” as required by the Provincial Policy
Statement (2014). In fact, the County’s Official Plan policies are already very supportive of
residential intensification and providing for a range of housing choices and affordability including
converted dwellings, dwelling units in accessory buildings and purpose built duplexes and other
multiple unit dwellings, in appropriate locations.
That said, the County’s concerns are focused on the Province’s proposed limitations on
municipal authorities with respect to establishing appropriate provisions and criteria for the
establishment of secondary units and appropriate financing, without having a good
understanding of the potential benefits, impacts or implications of such changes in each local
municipal context. Municipalities are in the best position to determine what development criteria
and limitations are necessary and/or appropriate to ensure such units remain clearly secondary
to the main dwelling unit (e.g. do not simply become purpose-built duplexes), do not negatively
impact municipal finances and are not established in areas where it may not be appropriate
based on considerations such as the nature of existing development, availability of public
services and/or infrastructure (e.g. sewage treatment capacity), parking impacts, compatibility
with non-residential uses, transition areas, natural or man-made hazards or public safety
considerations.
As part of the consultation for Bill 7 (originally called Bill 204), the Promoting Affordable Housing
Act, the County submitted comments on August 16, 2016 regarding a proposed change
to Development Charges Act policy, which enabled this proposed regulation. The County
conveyed a number of concerns with respect to the amendment to the Development Charges
Act to exempt development charges (DCs) for second units in new homes. In particular, that
many of the municipal costs for DC eligible growth-related services are directly related to
household growth. Therefore, if every new or existing dwelling could potentially contain a
second unit, it could result in a substantial increase in the number of households without
generating the additional DC revenue necessary to off-set the cost of associated services.
Additionally, staff posed the following concerns:
Page 3 of 5
64
Report No: CP 2017-146
COMMUNITY PLANNING Council Date: May 23, 2017
• If the rationale for the amendment is to promote intensification, it was questioned how
this would be accomplished over the long-term if newer, low density housing forms such
as singles, semi’s and townhouses were exempt from DCs for the installation of a
second unit. Higher density developments (e.g. apartments) make more
intensive/efficient use of land and are also more likely to be affordable and place less
demand on municipal services, yet they would still be required to pay the full DCs on all
the dwelling units in the development.
• If the rationale of the change is to promote affordable housing, again we raised the
question as to how second units in a new/newer low density are more affordable than
units in higher density developments (e.g. apartments) that aren’t afforded such DC
exemptions.
• There is no guarantee that second units will be affordable, and may even serve to drive
an increase in the price of single unit dwellings due to the added income potential from a
second unit. The actual (versus perceived) costs and benefits for homeowners and the
financial impacts on municipalities for purpose-built second units should be further
researched and analyzed in advance of this amendment going forward.
The County also submitted high level comments with respect to the Provincial consultation on
the next edition of the Building Code on December 21, 2016 based on input from local Chief
Building Officials. The comments requested that clarity be provided to differentiate between the
terms ‘secondary suite’ and ‘second residential unit’, as the use of these two separate terms
may create confusion when municipal staff provide guidance to homeowners and/or when
proposed two-unit homes are being evaluated by building officials.
With respect to the current consultation phase, it is expected that the County will reiterate the
above noted concerns as well as provide a number of additional comments specific to the
proposed Planning Act regulation, generally as follows:
- Questioning why the Province would prevent municipalities from requiring more than one
parking space (or non-tandem space) for a second unit where the municipality deems it
to be necessary or appropriate. Typically, when requiring only one parking space for a
unit (especially in a small urban centre) often leads to unnecessary on-street parking
and on-lawn parking issues. The County will request that local municipalities should
maintain control over the required parking for second units as they are in the best
position to analyze the specific locational characteristics that will impact parking need.
- Requesting clarification on whether such units are intended to contribute toward a
municipality’s minimum residential density targets. The concern being that new houses
could simply be constructed with a ‘ready to go’ second unit without any guarantee that
the second unit will actually be occupied. If such dwellings are then considered two
dwelling units for the determination of residential density, it could inadvertently result in
more inefficient use of land by allowing for the creation of larger detached dwelling lots
that still meet the minimum residential density requirements (based on the assumption of
2 units). Similarly it may also reduce the need to incorporate other denser (and more
appropriate affordable housing forms) in order to achieve minimum residential density
targets.
Page 4 of 5
65
Report No: CP 2017-146
COMMUNITY PLANNING Council Date: May 23, 2017
- Questioning why the regulation would restrict municipalities from requiring the primary
unit to be owner-occupied before permitting a second unit, if deemed to be necessary or
appropriate. This would seem to be one of the best ways to ensure the second unit
remains ‘secondary’ in nature, rather than simply a purpose-built duplex.
- Expressing concern with respect to the potential impact of such units on the capacity of
water and waste water services/systems. If two-unit dwellings are permitted ‘as of right’
it could have a substantial impact on the planned uncommitted reserve capacity for
treatment of water and wastewater, particularly in smaller rural settlements with smaller
systems. It could trigger the need for a substantial and costly plant expansion in a
community that was not expected to accommodate further growth. The Planning office
is also seeking input on this matter from Corporate Services and Public Works.
County staff appreciate hearing any comments that local CBOs and other staff may have with
respect to:
• The proposed provincial limitations on parking, occupancy and date of construction;
• Ways to ensure second units are secondary to the main unit, and remain differentiated
from purpose built duplexes;
• Any relevant enforcement concerns, Building and/or Fire Code implications, and off-site
impact considerations.
Conclusions
As stated, a response to the Province is currently being drafted for these proposed regulatory
changes and input from Area Municipalities is welcome and encouraged to ensure the County’s
concerns are adequately communicated. County staff intend to reiterate the position that local
municipalities should have both the authority and discretion to determine whether and where
second units are permitted and to establish appropriate definitions and criteria for such units, as
well as to determine the circumstances under which it may be warranted to exempt such units
from Development Charges. Not providing municipalities with this discretion seems to run
contrary to other Provincial initiatives to increase local authority and powers with respect to
determining how best to promote intensification and provide additional affordable housing.
SIGNATURES
Authored by: original signed by Amelia Sloan, MCIP, RPP,
Development Planner Approved for Submission: original signed by Gordon K. Hough, RPP
Director
Page 5 of 5
66
67
Report Title Oxford County Update
Report No. MYR 17-04
Author Stephen Molnar - MAYOR
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments
RECOMMENDATION:
THAT Council receives report MYR 17-04 as information.
EXECUTIVE SUMMARY
The purpose of this report is to provide information regarding any reports and
recommendations from local representation at Oxford County Council.
CONSULTATION/COMMUNICATION
As a result of the effort to expand access to knowledge and information for Town Council and local stakeholders, this report is intended to provide material on activities that transpire
at Oxford County Council that may have an impact on the Town of Tillsonburg. Further, this
type of report will further satisfy mandates as reinforced in the Community Strategic Plan to
provide for a more accessible and open governance model.
INFORMATION
• As approved in Report PW 2017-23, the final stage in completing North Street reconstruction
in Tillsonburg will be underway this summer (June – November) with Council’s approval of the construction award to Elgin Construction. The $5.7 million cost, approved as part of the 2017 budget, encompasses road, sewers and watermain. A new sanitary pumping station is also
earmarked as part of the project’s completion.
• Additional County construction projects in 2017 include; o Tillson Avenue Resurfacing (May – July)
o Potters Road Reconstruction (July – November) o Christie Street Watermain Reconstruction (June – October)
o North Street (West) Watermain Relining (August – November)
Page 1 / 2 REPORTmayorCOOXmay2017 68
• As supported in Report CS 2017-12, local municipalities will be contacted for input on
options concerning any anticipated amendment to existing Vacant Unit Rebate
Program. If adopted, over a planned three year phase in period, there would be a
projected net retention of tax revenues based on the decreased rebate for vacant commercial and industrial space.
• The issue of the opportunity of Shared Court Security costs (CS 2016-25) continues to be under deliberation. Subsequent to an earlier decision to not support further
review for County-wide financial contributions, a Motion for Reconsideration was
heard (and adopted) on May 10, 2017, that will see a Committee struck involving the
County, Woodstock PSB and local non-County Councillors from each municipality with
an OPP PSB. This material will be forwarded to each municipality in the near future
for review and an appointment.
FINANCIAL IMPACT/FUNDING SOURCE
Whereas the material contained in this report is a summary of Oxford County information,
there is no direct impact on the finances of the Town of Tillsonburg as would require approval by Municipal Council or direction from corporate staff.
APPROVALS:
Author: Mayor
Molnar
Date: 5/23/17
Page 2 / 2 69
Report Title First Quarter report 2017 Department Results
Report No. FRS 17-03
Author Jeff Smith
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments • Financial Plan Summary
RECOMMENDATION
THAT Report FRS 17-03 First Quarter 2017 Department Results be received for information.
EXECUTIVE SUMMARY
To provide Council with the January 1, 2017 to March 31, 2017 Fire & Rescue Services
performance results.
SUMMARY OF OPERATIONAL RESULTS
2017 Business Objectives
Objective Target Date Status
Bunker Gear Decontamination Q3 Incomplete
Gas Detection & Air Monitoring Q3 Incomplete
Low Angle Rescue Q2 Incomplete
Fire Comm Infrastructure Reserve Q4 Incomplete
Traffic Signal Priority Control System Q3 Incomplete
Auto Extrication Equipment Q3 Incomplete
SCBA Reserve Contribution Q4 Incomplete
Live Fire Training Simulator Q3 Incomplete
Fire Ground Equipment Q2 In progress
Strategic Planning Committee Ongoing Committee Work Progressing
Succession Management Ongoing Development training in progress. Reservist
Program at full strength.
Needs Assessment for Ladder 4 Q4 Incomplete
Fire Comm Customer Development Ongoing
CEMP Update Q3 Incomplete
Fire Underwriters Survey Q1
Survey completed. Field
Inspection scheduled for Q2.
Page 1 / 3 First Quarter report 2017 Fire Departmen
70
Key Indicators
24 Firefighters on average attended training exercises with an average participation rate of 80%.
The year to date average is 24 Firefighters attending an average of 80% of training exercises.
The Average firefighter, year to date, has attended 71% of “Platoon” calls and 65% of “All Calls”. Fire Suppression Division emergency calls to end of Q1 are 4% lower than the same period last
year and 19% lower than the three year call volume average for the same period.
2017 Alarm Data (Year to Date)
OFM Response Type Total Incidents Total Staff Hours
Property Fires/Explosions 1 2
Overpressure Rupture/Explosion (No Fire) 1 2
Pre Fire Conditions/ No Fire 9 56
False Fire Calls 24 126
Carbon Monoxide False Calls 1 12
Public Hazard 3 20
Rescue 10 30
Medical/Resuscitator Call 1 3
Other Response 3 18
YTD 53 269
2017 Dollar Loss / Loss Prevention
Number of Property Fire
Incidents
Estimated Property Value at
Risk
Estimated Structure Fire
Loss
Estimated Content Fire
Loss
Property Fire
Loss Prevented
Q1 1 $3,165,000 $0 $0 $3,165,000
Q2
Q3
Q4
Year to Date Total Fire Loss (structure & contents): $0
Fire Prevention Inspections
20 Inspections were completed
9 Closed, 11 remain in progress
Page 2 / 3 CAO
71
Apparatus Utilization
Apparatus 2017
1st Quarter
2017
Year to Date
2016
1st Quarter
2016
Year End
Car 1 10 10 18 63
Car 2 14 14 29 87
Pumper 1 28 28 18 109
Pumper 2 30 30 47 161
Rescue 3 20 20 15 94
Ladder 4 33 33 35 142
Public Education
Types 2017 1st Quarter 2017 Year to Date 2016 1st Quarter 2016 Year End
Station Tours 2 2 0 7
Presentations 2 2 6 27
Newspaper/Media 1 1 3 6
Charity Event 0 0 0 4
Fire Communication Report
Fire Communications Dispatched Incidents (all customers, including Tillsonburg)
2017 1st Quarter 2017 Year to Date 2016 1sth Quarter 2016 Year End
664 664 448 2405
Non-Emergency Calls (Customer Service, Burn Activation Lines etc.) (all customers, including Tillsonburg)
2017
1st Quarter
2017
Year to Date
2016
1st Quarter
2016
Year End
4340 4340 2796 15085
FINANCIAL IMPACT/FUNDING SOURCE
Fire & Rescue Service is currently $18,136 under budget. Development Charge revenue is
$10,602 over budget. Purchases are $15,376 under budget. Police Services is $7,590 under budget.
The financial forecast for Fire & Rescue Services through to December 31, 2017 is to be on
budget.
Page 3 / 3 CAO
72
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (83,909) (81,672) (2,237) 3%
Specified Revenue - (10,602) 10,602 100% 1
Total Revenues (83,909) (92,274) 8,365
Expenditures
Labour 213,640 210,372 3,268 2%
Purchases 55,453 40,077 15,376 28% 2
Contracted Services 7,422 5,705 1,717 23%
Contribution to Reserves - 10,602 (10,602) 100% 1
Interfunctional Adjustments 46,575 46,563 12 0%
Debt Principal & Interest 3,630 3,630 - 0%
Total Expenditures 326,720 316,949 9,771
Total Net Levy 242,811 224,675 18,136
Notes
1 Development charge revenue
2 Supplies under $8,900 - Timing; Training under $2,400
Financial Plan Summary
Operating Plan - Cost Code Summary
Fire
As of March 31, 2017
73
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants - (2,963) 2,963 100%
User Charges (80,100) (80,514) 414 -1%
Specified Revenue - (1) 1 100%
Total Revenues (80,100) (83,478) 3,378
Expenditures
Labour 23,209 28,032 (4,823) -21%
Purchases 16,256 14,790 1,466 9%
Contracted Services 767,447 759,873 7,574 1%
Contribution to Reserves - 1 (1) 100%
Interfunctional Adjustments 2,147 2,151 (4) 0%
Total Expenditures 809,059 804,847 4,212
Total Net Levy 728,959 721,369 7,590
Financial Plan Summary
Operating Plan - Cost Code Summary
Police
As of March 31, 2017
74
Report Title 2017 First Quarter Financial Results
Report No. FIN 17-14
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date MAY 23, 2017
Attachments 2017 Q1 Consolidated Results
RECOMMENDATION
THAT Council receives report FIN 17-14 2017 First Quarter Financial Results as information.
EXECUTIVE SUMMARY To provide Council with the January 1, 2017 to March 31, 2017 Town wide actual financial
results.
SUMMARY OF OPERATIONAL RESULTS
The attached spreadsheet summarizes by department the variances between 2017 actual
results for the quarter ending March 31, 2017 and the 2017 YTD budget.
The Q1 results show an overall Town wide consolidated 2017 surplus of $300,791, however, all
departments are anticipating meeting budget. The differences are due to timing of when
revenues and expenditures are budgeted and posted to the Town’s general ledger.
Questions or comments relative to the departmental 2017 Q1 revenues and expenditures should
be referred to the other members of the Senior Leadership Team for commentary.
Page 1 / 1 2017 First Quarter Financial Results
75
YTD YTD Budget
Budget Actuals Variance
Finance
110 Finance 332,168 306,992 (25,176)
120 CSC (899) (86) 813
Total Finance 331,269 306,906 (24,363)
DCS
100 Council 138,069 136,972 (1,097)
180 Protection 36,366 20,249 (16,117)
190 Building 22,453 5,568 (16,885)
500 DCS 33,603 33,083 (520)
505 EcDev 90,217 99,860 9,643
Total DCS 320,708 295,732 (24,976)
Fire & Police
150 Fire 242,811 224,675 (18,136)
160 Police 728,959 721,369 (7,590)
Total Fire & Police 971,770 946,044 (25,726)
Operations
130 Fleet (130,770) (179,517) (48,747)
145 Hyd 4,024 (197) (4,221)
200 Op Admin 50,801 47,592 (3,209)
210 Engineering 63,198 54,156 (9,042)
220 Roads 289,755 302,894 13,139
225 Winter Mtce 280,225 243,245 (36,980)
230 Parking (32,125) (57,707) (25,582)
235 Streetlights 87,705 104,588 16,883
240 Airport 43,054 44,555 1,501
260 Storm Sewers 14,028 22,180 8,152
280 Solid Waste & Recycling 40,540 32,477 (8,063)
Total Operations 710,435 614,266 (96,169)
RCP
300 Cem 24,245 22,043 (2,202)
450 Parks 90,309 75,159 (15,150)
455 Community Events - (9,954) (9,954)
460 Rec - Programs (38,045) (65,738) (27,693)
465 Rec - Bldg Mtce 428,801 362,616 (66,185)
467 EFC (5,801) (10,667) (4,866)
475 Museum 75,716 72,209 (3,507)
Total RCP 575,225 445,668 (129,557)
Total Town 2,909,407 2,608,616 (300,791)
76
Report Title 2017 First Quarter Finance Department Results
Report No. FIN 17-15
Author JANELLE COSTANTINO
Meeting Type Council Meeting
Council Date MAY 23, 2017
Attachments Finance 2017 Q1 Results
RECOMMENDATION
THAT Council receives report FIN 17-15 2017 First Quarter Finance Department results as information.
EXECUTIVE SUMMARY
To provide Council with the actual January 1, 2017 to March 31, 2017 Finance Department financial results. SUMMARY OF OPERATIONAL RESULTS
2017 Business Objectives
Objective Target Date Status
Monthly reporting to Management Q2 In progress; on track
Debt Policy Q2
Reserve Policy Q2 Completed
Replace computers Q2 In progress
Website shopping cart Q2
Purchase Order Software Q2 In progress
Customer Service Delivery Model Q2
Replace Server Q3
Telephone System Replacement Q3
Tax e-bill software Q3
Cash Forecasting Model Development Q4
Investigate The One Investment Program Q4
Contribution to Reserves – Future IT Q4 Completed
Great Plains Point of Sale/CLASS replacement Q4 In progress
Develop plan/implement departmental overhead costs for IT Q4 Completed
Contribution to Reserves - Records management
storage Q4 Completed
Local Government Week Q4
Increase customer transactions on website Ongoing
Page 1 / 2 FIN17-15 2017 First Quarter Finance Depa Results
77
Additional Information
Objective Target Date Status
Move from Cheque to EFT Payments Q3 This was not in the Finance department’s
original business plan, but has been seen as a priority as many businesses are
moving from issuing cheques to sending electronic fund transfers for payments.
Staff are working towards having EFTs implemented by September 30th at the
latest.
Audited financial statements Q2 In progress; Anticipated to be presented in June
Key Indicators 03/31/2017 03/31/2016
Tax Receivables $ 6,814,846 $6,927,461
Accounts Receivable $ 429,349 $604,400
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 first quarter Finance Department surplus is $25,460. This is broken down as follows:
Department 100 – Council $ 1,097
Department 110 - Finance $ 25,176
Department 120 - Customer Service $ (813)
$ 25,460
Details on major variances can be found in the attached Q1 results spreadsheet.
Page 2 / 2 2017 First Quarter Finance Department Results
78
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Expenditures
Labour 37,991 36,157 1,834 5%
Purchases 83,975 84,716 (741) -1%
Contribution to Reserves 10,000 10,000 - 0%
Interfunctional Adjustments 6,103 6,099 4 0%
Total Expenditures 138,069 136,972 1,097
Total Net Levy 138,069 136,972 1,097
Financial Plan Summary
Operating Plan - Cost Code Summary
Council
As of March 31, 2017
79
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (144,500) (144,529) 29 0%
User Charges (8,650) (6,629) (2,021) 23%
Other Revenue (350) (290) (60) 17%
Specified Revenue - (4,393) 4,393 100%
Total Revenues (153,500) (155,841) 2,341
Expenditures
Labour 266,675 262,975 3,700 1%
Purchases 115,743 104,350 11,393 10% 1
Contracted Services 79,088 66,986 12,102 15% 2
Contribution to Reserves 100,400 104,822 (4,422) -4%
Interfunctional Adjustments (101,822) (101,826) 4 0%
Debt Principal & Interest 25,584 25,526 58 0%
Total Expenditures 485,668 462,833 22,835
Total Net Levy 332,168 306,992 25,176
Notes
1
2
Rent Expense under $5,500 - anticipated rent increase; Special projects under $3,100 - SLT /Health & Saftey/
Succession Planning Training - timing; Equipment Supplies & Repairs under $2,000 - meter billings (OE
Canada) and IT misc repairs
Legal under $6,000 - Timing; IT Equip Maint contract under $19,800 - Timing; Subcon Exp - IT Computer
Maint contracts over $14,300 - budget allocation
Financial Plan Summary
Operating Plan - Cost Code Summary
Finance
As of March 31, 2017
80
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (64,421) (68,064) 3,643 -6%
Total Revenues (64,421) (68,064) 3,643
Expenditures
Labour 93,212 97,975 (4,763)-5%
Purchases 25,510 30,232 (4,722)-19%
Contracted Services 4,500 2,804 1,696 38%
Interfunctional Adjustments (59,700) (63,033) 3,333 -6%
Total Expenditures 63,522 67,978 (4,456)
Total Net Levy (899) (86) (813)
Financial Plan Summary
Operating Plan - Cost Code Summary
Customer Service Centre
As of March 31, 2017
81
Report Title 2017 First Quarter Operations Services
Report No. OPS 17-15
Author Kevin De Leebeeck, P.Eng. Director of Operations
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments • Operating Summaries
RECOMMENDATION:
THAT Council receive Report OPS 17-15, 2017 First Quarter Operations Services as
information.
SUMMARY
To provide Council with the January 1, 2017 to March 31, 2017 Operations Services financial
results.
Table 1: 2017 Operations Business Plan
Objective Target Project Status
Continue H&S policy and procedure update/revisions for
the Department Q1 – Q4 In Progress
Review of Public Works and Engineering policies,
procedures and records management Q1 – Q4 In Progress
Review and renegotiations of Solid Waste and Recycling
Agreement with Oxford County Q3/Q4 Not Started
Complete Winter Maintenance Review and associated
Winter Operations Plan Q3 In Progress
Update Engineering Design Criteria to current industry standards & practices Q3 In Progress
Revise Subdivision & Site Plan Guidelines for improved communication with development community Q4 Not Started
Asset Management
Q1 – Q4
Develop AMP policy and procedures Not Started
Bridge & Culvert Management Strategy RFP Awarded
Expand Streetlight Inventory Attribute Data Not Started
LED Streetlight Conversion Business Case Q3/Q4 Not Started
Broadway Mid-Block (Town Centre Mall) Audible and
Accessibility Upgrades Q2 In Progress
Broadway & Glendale Pedestrian Crossing Cont’d Q3 In Progress
Broadway & Oxford Intersection Audible & Accessibility
Upgrades Q2/Q3 Not Started
Page 1 / 3
82
OSIM Biennial Bridge & Culvert Inspections
(O.Reg. 104/97) Q3 RFP Awarded
Quarter Town Line Corridor Management Q2/Q3 Preparing RFQ
Transfer Station Improvements Cont’d Q3 In Progress
Airport Self-Serve Fuelling Conversion Q2 In Progress
Airport Main Runway Crack Sealing Q3 Not Started
Paget & Rolling Meadows Drain Rehabilitation Q3/Q4 In Progress
North Street Sidewalk – Phase C (Oxford County Rd 20) Q3/Q4 Not Started
Potters Road Sidewalk (Oxford County Rd 37) Q3/Q4 Not Started
Newell Road Reconstruction Q3/Q4 RFT Awarded
Riverview Reconstruction – Stage 2 of 2 Q2/Q3 In Progress
Broadway Connecting Link Rehabilitation – Town limit to
North St. Q3/Q4 Funding Request
Unsuccessful
Asphalt Resurfacing Program Q3/Q4 Preparing RFT
Light Duty Vehicle Replacements
Facilities Unit # 29 – 2003 Pickup Truck Q2 In Progress
Roads Unit # 25 – 2007 Pickup Truck Q3 In Progress
Medium Duty Vehicle Replacements
Fleet Unit #42 – 1990 Service Truck Q4 Not Started
Water Unit #44 – 2008 Service Truck Q4 Not Started
Hydro Unit #41 – 2003 Utility Truck Q4 Not Started
Heavy Duty Vehicle Replacements
Roads Unit #64 – Snowplow Truck Q4 In Progress
Hydro Unit #74 – Cable Truck Q4 Not Started
Off Road Equipment Replacements
Roads Unit #83 – 2008 Sidewalk Machine Q4 Preparing RFT
Roads Unit #85 – 2009 Street Sweeper Q2 Preparing RFT
Parks Unit #89 Upgrade – 2000 55hp Tractor Q2 In Progress
Key indicators measure growth in terms of infrastructure i.e. Roads, Sewers, Watermain,
Sidewalk, Boulevards, etc. and the associated maintenance level of service. No additional
resources have been allocated to meet the increased growth demonstrates the Towns ability to mitigate the associated incremental costs to maintain the additional infrastructure.
Key Indicators 2016 2015 2014 2013 2012 2011
Roads (Lane km) 229.4 226.8 226.1 225.5 224.5 220.1
Sidewalks (km) 92.4 89.8 87.7 87.3 86.3 83.1
Page 2 / 3
83
GOALS FOR NEXT QUARTER
• Issue remaining infrastructure capital projects and commence construction
• Develop performance based specifications for fleet replacements and issue tenders
• Continue H&S, Records Management and Design Criteria updates and revisions
• Develop AMP procedures and LED streetlight conversion business case
• Complete post winter maintenance operations
• Begin spring maintenance operations.
FINANCIAL IMPACT/FUNDING SOURCE
The consolidated 2017 Q1 Operations Services overall variance is summarized in Table 2.
Table 2: First Quarter Budget vs. Actual Variance Summary
Department Surplus / (Deficit)
Operations Administration 3,209
Engineering Services 9,042
Public Works 24,388
Airport Operations (1,501)
Waste Management 8,063
Fleet Services 48,747
Enterprise Services 4,221
Total Variance 99,169
Projection of variances to December 31, 2017 is summarized in Table 3.
Table 3: 2017 Annual Projection Summary
Department Surplus / (Deficit)
Operations Administration -
Engineering Services -
Public Works -
Airport Operations -
Waste Management -
Fleet Services -
Enterprise Services -
Total Variance -
Page 3 / 3
84
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (319,413) (323,378) 3,965 -1%
Specified Revenue - (17,525) 17,525 100% 1
Total Revenues (319,413) (340,903) 21,490
Expenditures
Labour 62,268 51,140 11,128 18% 2
Purchases 115,007 81,353 33,654 29% 3
Contribution to Reserves - 17,525 (17,525) 100% 1
Debt Principal & Interest 11,368 11,368 - 0%
Total Expenditures 188,643 161,386 27,257
Total Net Levy (130,770) (179,517) 48,747
Notes
1 Development charge revenue
2
3 Fuel & Oil under $15,400; Equipment Supplies & Repairs under $14,000
FT labour under $10,900 - Vacant Fleet Mechanic
Financial Plan Summary
Operating Plan - Cost Code Summary
Fleet
As of March 31, 2017
85
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (6,946) (7,081) 135 -2%
Other Revenue - (9) 9 100%
Total Revenues (6,946) (7,090) 144
Expenditures
Labour 7,082 3,586 3,496 49%
Purchases 2,876 3,307 (431) -15%
Contracted Services 1,012 - 1,012 100%
Total Expenditures 10,970 6,893 4,077
Total Net Levy 4,024 (197) 4,221
Financial Plan Summary
Operating Plan - Cost Code Summary
Hydro
As of March 31, 2017
86
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Expenditures
Labour 49,623 47,643 1,980 4%
Purchases 2,753 1,524 1,229 45%
Interfunctional Adjustments (1,575) (1,575) - 0%
Total Expenditures 50,801 47,592 3,209
Total Net Levy 50,801 47,592 3,209
Financial Plan Summary
Operating Plan - Cost Code Summary
Operations Admin
As of March 31, 2017
87
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (4,622) (4,500) (122) 3%
Total Revenues (4,622) (4,500) (122)
Expenditures
Labour 99,126 87,948 11,178 11% 1
Purchases 6,466 4,723 1,743 27%
Interfunctional Adjustments (37,772) (34,015) (3,757) 10%
Total Expenditures 67,820 58,656 9,164
Total Net Levy 63,198 54,156 9,042
Notes
1 FT labour under 8,100 - Vacant Operations Technologist
Financial Plan Summary
Operating Plan - Cost Code Summary
Engineering
As of March 31, 2017
88
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges - (18,060) 18,060 100% 1
Specified Revenue - (43,243) 43,243 100% 2
Total Revenues - (61,303) 61,303
Expenditures
Labour 102,352 107,761 (5,409) -5% 3
Purchases 61,072 73,998 (12,926) -21% 4
Contracted Services 10,253 5,062 5,191 51% 5
Contribution to Reserves - 61,303 (61,303) 100% 1&2
Interfunctional Adjustments 61,603 61,599 4 0%
Debt Principal & Interest 54,475 54,474 1 0%
Total Expenditures 289,755 364,197 (74,442)
Total Net Levy 289,755 302,894 (13,139)
Notes
1 Sidewalk contribution from Developer (Victoria Woods subdivision)
2 Development charge revenue
3 FT labour allocation discrepancy within Public Works $7,400; FT OT under $2,600
4
5 Subcontractor expenses under due to timing of invoices
HLW over $4,100; Training over $5,700; Equipment Supplies & Repairs over $2,700
Financial Plan Summary
Operating Plan - Cost Code Summary
Roads
As of March 31, 2017
89
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Expenditures
Labour 146,750 126,108 20,642 14% 1
Purchases 82,500 68,189 14,311 17% 2
Contracted Services 2,000 - 2,000 100%
Interfunctional Adjustments 48,975 48,948 27 0%
Total Expenditures 280,225 243,245 36,980
Total Net Levy 280,225 243,245 36,980
Notes
1 Overtime under $18,600
2 Supplies under $14,300 - Salt
Financial Plan Summary
Operating Plan - Cost Code Summary
Winter Maintenance
As of March 31, 2017
90
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Levy, PILS (71,294) (69,365) (1,929) 3%
Specified Revenue - (6) 6 100%
Total Revenues (71,294) (69,371) (1,923)
Expenditures
Labour 12,375 - 12,375 100% 1
Purchases 122 - 122 100%
Contracted Services 18,750 3,732 15,018 80% 2
Contribution to Reserves - 6 (6) 100%
Interfunctional Adjustments 7,922 7,926 (4) 0%
Total Expenditures 39,169 11,664 27,505
Total Net Levy (32,125) (57,707) 25,582
Notes
1
2
FT labour allocation discrepancy within Public Works $12,300
Subcontrator under $15,000 - Snow Removal
Financial Plan Summary
Operating Plan - Cost Code Summary
Parking
As of March 31, 2017
91
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges - (220) 220 100%
Total Revenues - (220) 220
Expenditures
Labour 4,200 14,683 (10,483) -250% 1
Purchases 77,955 84,565 (6,610) -8% 2
Contracted Services 750 760 (10) -1%
Interfunctional Adjustments 4,800 4,800 - 0%
Total Expenditures 87,705 104,808 (17,103)
Total Net Levy 87,705 104,588 (16,883)
Notes
1
2
Increased FT labour allocation from Hydro Services $10,500
Supplies over $5,400
Financial Plan Summary
Operating Plan - Cost Code Summary
Streetlights
As of March 31, 2017
92
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (5,000) (5,000) - 0%
User Charges (39,414) (38,779) (635) 2%
Other Revenue - (132) 132 100%
Total Revenues (44,414) (43,911) (503)
Expenditures
Labour 34,187 44,490 (10,303) -30% 1
Purchases 34,550 34,361 189 1%
Contracted Services 10,200 1,092 9,108 89% 2
Contribution to Reserves 6,000 6,000 - 0%
Interfunctional Adjustments 2,531 2,523 8 0%
Total Expenditures 87,468 88,466 (998)
Total Net Levy 43,054 44,555 (1,501)
Notes
1
2
Net labour over $10,300 - Cover for Sick Leave
Subcontractor under $9,100 - Snow Removal
Financial Plan Summary
Operating Plan - Cost Code Summary
Airport
As of March 31, 2017
93
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Specified Revenue - (1,931) 1,931 100%
Total Revenues - (1,931) 1,931
Expenditures
Labour 7,100 11,891 (4,791) -67%
Purchases 928 - 928 100%
Contracted Services - 4,289 (4,289) 100%
Contribution to Reserves - 1,931 (1,931) 100%
Interfunctional Adjustments 6,000 6,000 - 0%
Total Expenditures 14,028 24,111 (10,083)
Total Net Levy 14,028 22,180 (8,152)
Financial Plan Summary
Operating Plan - Cost Code Summary
Storm Sewers
As of March 31, 2017
94
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (27,628) (30,334) 2,706 -10%
Total Revenues (27,628) (30,334) 2,706
Expenditures
Labour 3,230 3,171 59 2%
Purchases 24,244 20,426 3,818 16%
Contracted Services 11,838 10,366 1,472 12%
Interfunctional Adjustments 28,856 28,848 8 0%
Total Expenditures 68,168 62,811 5,357
Total Net Levy 40,540 32,477 8,063
Financial Plan Summary
Operating Plan - Cost Code Summary
Solid Waste & Recycling
As of March 31, 2017
95
Report Title Recreation Culture and Parks 2017 Q1 Results
Report No. RCP 17-33
Author Rick Cox
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments • RCP Q1 2017 Financial Summaries
RECOMMENDATION
THAT Report RCP 17-33 - Recreation Culture and Parks 2017 Q1 Results be received for information.
EXECUTIVE SUMMARY
This report provides Council with the January 1, 2017 to March 31, 2017 Department year to
date operational and financial results for Recreation, Culture & Parks.
BACKGROUND
2017 Business Objectives
Division Item Target Date Status Programs & Services Host the 3rd Run The Runway event to generate funds in support
of the F.A.R.E. subsidy program. Q2 On Schedule
Implementation (training) of new Recreation Management
Software to replace current CLASS software in 2018. Q1-Q4 In Progress
Grow participation and revenue with an expanded calendar of
adult and youth recreation programs. Q1-Q4 In Progress
Implement Liquid Gym/Water Bike Program. Q1-Q4 In Progress
Implement capital levy surcharge on pool fees to fund pool deck
replacement and future improvements. Q2 Complete
Implement capital levy surcharge on waterpark admissions to fund
capital repairs and improvements. Q2 On Schedule
Implement marketing strategy for facility rentals at the TCC. Q2 On Schedule
Apply for grant funding to host 3 Physical Literacy Workshops and
Physical Literacy Summit. Q1-Q4 In Progress
Open retail storefront for Town merchandise & select sporting
goods Q1 Complete
Page 1 / 3 RCP 17-33 - Recreation Culture and Parks
96
Division Item Target Date Status Culture & Heritage Canada 150 Events – Dr. Hevenor Art Exhibition, Dominion Days,
Confederation Challenge, String Fling, Canada Day. etc. Q1-Q4 In Progress
Oxford Remembers – Oxford’s Own. Project to commemorate
100th Anniversary of W.W. I Q2-Q4 On Schedule
Wilde Week – to celebrate 135th Anniversary of Oscar Wilde’s visit
to Oxford County and his influence on the decoration of Annandale
NHS
Q2 On Schedule
Additional Exhibits & Events as listed in 2017 Calendar including
special Exhibit and programs commemorating the 80th
Anniversary of the Great Flood
Q1-Q4 On Schedule Parks & Facilities Review of contracted cleaning services model Q3 On Schedule
Complete repairs of Carroll Trail Q1-Q2
Continue implementation of Cemetery Master Plan (columbaria
area, road network extensions, scattering garden). Q3 On Schedule
Annual playground equipment replacement program Q1-Q2 On Schedule
Continue implementation of the Memorial Park Revitalization Plan Q1-Q4 On Schedule
Roof rehabilitation, repairs and replacements at TCC Q3 On Schedule
TCC Fire alarm system panel and exterior door replacements Q2 Deferred to Q3
Continue implementation of the Asset Management Action Plan Q1-Q4 On Schedule
LLWP maintenance (slide tower, basin, spray elements) Q1-Q4 On Schedule
Indoor pool deck replacement and asbestos removal Q3 On Schedule
TCC Lions Auditorium kitchen upgrades phase 1 Q2 On Schedule
Rink area LED light conversion Q3 On Schedule
TCC Energy Retrofit pre-tender technical design (I.B. Storey) Q2-Q3 On Schedule
Physical security report on all facilities Q1 Deferred to Q4
Joy Mausoleum Repairs Q2 On Schedule
Cemetery Rear Yard Fencing Q2 Deferred to Q3
Replacement of Museum program room floor tile Q2 Complete
Repair of Annandale House eaves & fascia Q2 Deferred to Q3
Customer Service Centre Façade brick repair/restoration Q2 Being re-
evaluated
Relocation of the water stack in the server room at the Customer
Service Centre Q1 Deferred to Q3
Dog Park 2017 Build On Schedule
Enhanced Beautification Q2-Q3 On Schedule
Page 2 / 3 RCP 17-33 - Recreation Culture and Parks
97
Key Indicators
FINANCIAL IMPACT/FUNDING SOURCE
The 2017 Q1 RCP Department financial variance summary is as follows:
Overall, the Recreation, Culture & Parks Department is in a surplus position at the end of Q1.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Key Indicators 2017 2016 % change Comment
Museum: attendance - headcount 1781 1823 -2%
Programs: Advanced/Leadership - headcount 20 28 -29%Fewer courses offered this year
Programs: Aquatic registrations - headcount 1392 1265 10%
Programs: Public Swim attendance - headcount 5143 4699 9%Improved admission control
Programs: Memberships sold 535 467 15%
Programs: Health Club attendance - headcount 7739 8012 -3%
Programs: Water Fitness attendance - headcount 3556 2809 27%New aqua-cycle fitness programs
Programs: Land Fitness attendance - headcount 422 585 -28%Change from passes to registrations
Note: 50% increase in revenue
Programs: Public Skating attendance - headcount 2906 2113 38%Improved admission control
Programs: Roller Skating attendance - headcount n/a n/a n/a
Programs: Squash Courts - headcount 621 658 -6%
Programs: Waterpark attendance - headcount n/a n/a n/a
Programs: Youth registrations - headcount 487 579 -16%Competition from other providers
Programs: Advertising revenue (guide,boards,fences)$11,625 $14,169 -18%No new or renewed fence advertising
Programs: Rink bookings (ice) -hours 1913.75 1504.25 27%Figure skating, GMHL
Programs: Rink bookings (floor) - hours n/a n/a n/a
Programs: Tournaments (ice/pool/field)4 4 0%
Programs: Room rentals (non-admin)169 190 -11%
Cemetery: Niche & Plot sales (count)15 8 88%
Cemetery: Interments (count)34 18 89%
Data for Q1
Division YTD Budget YTD Actual Variance
(surplus)/deficit
Cemetery 24,245.00 22,043.00 (2,202.00)
Parks 90,309.00 75,159.00 (15,150.00)
Community Programs 0.00 (10,000.00)(10,000.00)
Recreation Programs (38,045.00)(65,738.00)(27,693.00)
Facilities 428,801.00 362,616.00 (66,185.00)
EFC (5,801.00)(10,667.00)(4,866.00)
Museum 75,716.00 72,209.00 (3,507.00)
Totals 575,225.00 445,622.00 (129,603.00)
Page 3 / 3 RCP 17-33 - Recreation Culture and Parks
98
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (28,725) (34,771) 6,046 -21%
Total Revenues (28,725) (34,771) 6,046
Expenditures
Labour 23,673 29,270 (5,597) -24% 1
Purchases 6,975 5,692 1,283 18%
Contracted Services 1,500 1,890 (390) -26%
Interfunctional Adjustments 20,822 19,962 860 4%
Total Expenditures 52,970 56,814 (3,844)
Total Net Levy 24,245 22,043 2,202
Notes
1 FT labour allocation with Parks
Financial Plan Summary
Operating Plan - Cost Code Summary
Cemetery
As of March 31, 2017
99
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges - (1,620) 1,620 100%
Other Revenue (647) - (647) 100%
Total Revenues (647) (1,620) 973
Expenditures
Labour 26,277 18,534 7,743 29% 1
Purchases 8,675 8,533 142 2%
Contracted Services 12,050 5,672 6,378 53% 2
Interfunctional Adjustments 21,525 21,616 (91) 0%
Debt Principal & Interest 22,429 22,424 5 0%
Total Expenditures 90,956 76,779 14,177
Total Net Levy 90,309 75,159 15,150
Notes
1
2
FT labour allocation with Cemetery
Subcontractor Exp under $7,600 - Contracted Tree work - timing
Financial Plan Summary
Operating Plan - Cost Code Summary
Parks
As of March 31, 2017
100
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants - (10,000) 10,000 100% 1
Total Revenues - (10,000) 10,000
Expenditures
Purchases - 46 (46) 100%
Total Expenditures - 46 (46)
Total Net Levy - (9,954) 9,954
Notes
1 2017 Council grant - Cultural Advisory Committee
Financial Plan Summary
Operating Plan - Cost Code Summary
Community Events
As of March 31, 2017
101
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
Grants (10,678) (7,117) (3,561) 33%
User Charges (367,650) (366,325) (1,325) 0%
Other Revenue (5,503) (9,908) 4,405 -80%
Total Revenues (383,831) (383,350) (481)
Expenditures
Labour 275,161 266,346 8,815 3%
Purchases 56,272 38,644 17,628 31% 1
Interfunctional Adjustments 14,353 12,622 1,731 12%
Total Expenditures 345,786 317,612 28,174
Total Net Levy (38,045) (65,738) 27,693
Notes
1 Net Supplies under $11,700 - timing; Advertising under $3,100 - timing
Financial Plan Summary
Operating Plan - Cost Code Summary
Rec - Programs
As of March 31, 2017
102
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (1,575) (3,499) 1,924 -122%
Specified Revenue - (8,544) 8,544 100% 1
Total Revenues (1,575) (12,043) 10,468
Expenditures
Labour 171,664 158,792 12,872 7% 2
Purchases 191,166 147,509 43,657 23% 3
Contracted Services 49,812 42,476 7,336 15% 4
Contribution to Reserves - 8,544 (8,544) 100% 1
Interfunctional Adjustments 10,500 10,500 - 0%
Debt Principal & Interest 7,234 6,838 396 5%
Total Expenditures 430,376 374,659 55,717
Total Net Levy 428,801 362,616 66,185
Notes
1 Development charge revenue
2
3 HLW under $34,900; Equipment Supplies & Repairs under $4,600 - timing
4
FT labour under $14,200 - vacant facilities operator
Financial Plan Summary
Operating Plan - Cost Code Summary
Rec - Building Maintenance
As of March 31, 2017
Subcontractor Exp under $3,200 - Elevator Maint, garbage lifts and snow removal; Equipment Maint
103
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (20,625) (24,994) 4,369 -21%
Total Revenues (20,625) (24,994) 4,369
Expenditures
Purchases 940 443 497 53%
Debt Principal & Interest 13,884 13,884 - 0%
Total Expenditures 14,824 14,327 497 3%
Total Net Levy (5,801) (10,667) 4,866
Financial Plan Summary
Operating Plan - Cost Code Summary
EFC
As of March 31, 2017
104
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (1,781) (7,386) 5,605 -315% 1
Other Revenue (6,950) (187) (6,763) 97% 2
Total Revenues (8,731) (7,573) (1,158)
Expenditures
Labour 57,238 58,650 (1,412) -2%
Purchases 21,012 17,351 3,661 17%
Contracted Services 1,800 244 1,556 86%
Interfunctional Adjustments 4,397 3,537 860 20%
Total Expenditures 84,447 79,782 4,665
Total Net Levy 75,716 72,209 3,507
Notes
1 Concession sales over $4,800
2 Special revenue under $6,750
Financial Plan Summary
Operating Plan - Cost Code Summary
Museum
As of March 31, 2017
105
Report Title Building, Planning & By-Law Services 2017 Q1 Results
Report No. DCS 17-19
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date MAY 23, 2017
Attachments Q1 Financial Summary
RECOMMENDATION
THAT Council receives Report DCS 17-19 - Building, Planning & By-Law Services 2017 Q1
Results as information.
EXECUTIVE SUMMARY
This report contains information on activity volumes, trends over time, financials and updates
on major initiatives. The statistics provided are inclusive from January 1, 2017 to March 31, 2017.
BUILDING SERVICES
Tillsonburg has witness a solid start to the year in terms of overall permits issued and the total
value of construction. The residential housing construction market has continued to be strong.
The commercial sector experienced a slight decrease while the industrial sector experienced a
slight increase. These activities are noted in the tables below.
2017 – Building Permit Activity Overview – Q1 ending (Jan 1/17 – Mar 31/17)
Total Permits Issued 89
Total Construction Value $4,556,224
Total Permit Revenue $65,727
106
VALUE OF CONSTRUCTION COMPARISON
Value of Construction Comparisons
TYPE 2012 2013 2014 2015 2016 2017
Residential
(Value) 2,837,865 2,335,240 2,515,579 3,575,293 4,286,562 3,911,090
Commercial
(Value) 700,750 362,030 83,475 135,300 1,005,261 476,880
Industrial
(Value) 67,200 1,583,000 716,000 41,600 2,000 168,254
Institutional
(Value) 67,200 15,380 4,148,500 226,668 0 0
TOTAL 3,673,015 4,295,650 7,463,554 3,978,861 5,293,823 4,556,224
2
CAO
107
Number of Permits Issued
TYPE 2011 2012 2013 2014 2015 2016 2017
Single Detached
Dwellings 9 17 10 14 15 19 13
Total Dwelling Units 77 17 10 14 20 20 17
Total All Permits 42 51 53 55 54 59 89
Residential Development
DEVELOPER NUMBER OF SINGLE DETACHED DWELLINGS
PK Construction – Baldwin Place/Brookside 2
Hayhoe Homes – Glendale West/Brookside 8
Gentrac Homes – Wood Haven Drive 0
Riviera Homes – Victoria Woods 1
Landmark Homes – William Street 0
Bamford Homes – South Ridge Heights 0
Oxford Builders- Annandale Heights 2
Private 0
Inspection Activity Comparisons
Output Measures/Activity 2014 2015 2016 2017
Building Inspections Completed 164 172 212 353
Major Construction/Development Projects:
• 138 Broadway – Optometrist – Demo/Re-construction
• 20 Clearview – Wiseline Metal Sales – New Industrial Construction
• 24 Clearview – Xcel Fabrication – New Industrial
• 584 Broadway – Dental Office – Demo/Re-Construction
• 519 Broadway – Optometrist - Demo/Re-Construction
• 230 Lisgar – Lisgar Plaza – Renovation
• 146 Tillson Ave – Commercial Plaza - Renovation
3
CAO
108
Building Financial Impact
Financial records indicate that the Building sector has a surplus of $16,885 for Q1. The
ongoing permit activity is a direct result of the increased revenue found in the attached
financial summary to this report. The forecast at this time for year end is to be on budget.
PLANNING SERVICES 2016 – Planning Activity
Output Measures/Activity 2014 2015 2016 2017
Minor Variance Applications 1 2 2 1
Zone Change Application 2 2 2 3
Site Plan Formal Consultations 1 3 3 2
Site Plan Approvals 0 0 2 1
Site Plan Applications (in progress) 5 5 5 4
Subdivision Agreements 0 0 0 2
Subdivision Amendment Agreements 1 0 0 0
Site Plan Applications (in progress)
• 3 Rolph - Rolph St. Public School
• 268 Tillson Ave - Moffat & Powell
• 183 Tillson Ave – Tillsonburg Rentals
• 2 Clearview- Tillsonburg Mini Storage
BY-LAW SERVICES
Records indicate that by-law and property standard activities and occurrences are fairly
consistent with the previous year. These activities are noted in the tables below.
4
CAO
109
2016 – By-Law Activity
Output Measures– Quantity 2014 2015 2016 2017
Parking Tickets Issued 48 99 319 198
Animal Tags Issued Cats 538 708 708 756
Dogs 1244 1351 1400 1634
Enforcement –
Complaints and Occurrences
Parking, Noise,
Garbage, Taxi 32 72 56 23
Property Stds,
Zoning, Clean
Yard, Sign,
Fence, etc.
31 31 33 61
Animal Control 73 72 59 70
By-Law Financial Impact
Financial records indicate that the Protection/By-Law sector has a surplus of $16,117 for Q1.
The forecast at this time for year end is to be under budget due to the outcome of the Animal
Control RFQ. A copy of the financial summary has been attached to this report.
DEPARTMENTAL TASKS
First quarter misc. tasks/projects:
• Building Permit Fee Study - complete
• Implement new Taxi By-Law - complete
• Animal Control RFQ & contract - complete
• 2017 Animal licence renewal program - ongoing
• 2017 Façade Improvement Program – ongoing
• Central Area Design Study review - ongoing
5
CAO
110
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (29,172) (34,559) 5,387 -18% 1
Total Revenues (29,172) (34,559) 5,387
Expenditures
Labour 45,491 46,204 (713) -2%
Purchases 4,175 444 3,731 89%
Contracted Services 8,747 1,038 7,709 88% 2
Interfunctional Adjustments 7,125 7,122 3 0%
Total Expenditures 65,538 54,808 10,730
Total Net Levy 36,366 20,249 16,117
Notes
1 Animal licence fees over $3,700; Parking enforcement over $1,700
2 Subcontractor Exp under $7,700 - Animal Control
Financial Plan Summary
Operating Plan - Cost Code Summary
Protection
As of March 31, 2017
111
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (59,050) (69,942) 10,892 -18% 1
Total Revenues (59,050) (69,942) 10,892
Expenditures
Labour 61,943 58,257 3,686 6%
Purchases 6,760 4,428 2,332 34%
Contracted Services 4,700 4,725 (25) -1%
Interfunctional Adjustments 8,100 8,100 - 0%
Total Expenditures 81,503 75,510 5,993
Total Net Levy 22,453 5,568 16,885
Notes
1 Permit fees over $11,000
Financial Plan Summary
Operating Plan - Cost Code Summary
Building
As of March 31, 2017
112
Report Title Economic Development and Marketing First Quarter
Summary
Report No. Report DCS 17-17
Author Cephas Panschow
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments
RECOMMENDATION
THAT Council receive Report DCS 17-17 Economic Development and Marketing First Quarter
Summary for information purposes.
EXECUTIVE SUMMARY
The purpose of this report is to provide Council with an overview of First quarter activity, financial results and business plan objectives.
BACKGROUND
Economic Development Activity
Q1 2016 Q1 2017 (TARGET) Q1 2017 (ACTUAL)
Lead Files Opened 14 20 10
Lead Files Closed 6 30 10
Corporate Visits 11 6 2
Client Visits 5 4 7
New Businesses
Opened
3 3 1
Businesses Closed 1 N/A 1
Website Activity (Main
Business Page)
895 850 629*
Website Activity
(Business Directory)
2,388 1,600 N/A*
*Note website analytics functionality was updated in early March so tracked data will be
available for future reports.
Page 1 / 3 Report DCS 17-17
113
In general, 2017 metrics are below targets; however, client (investor) visits to Tillsonburg were
above both 2016 actuals and 2017 targets.
The following table summarizes the status of the 2017 Business Plan objectives:
Item Budget Value Target Date Status
Branding Implementation
(Phase 2)
$12,000 Q2 In process
Branding Implementation
(Vehicles)
$17,000 Q4 In process. Quotations being
obtained.
Downtown Revitalization $2,000 Q2 Not initiated
Community Improvement
Plan
$10,000 Q1-Q4 New marketing material being
prepared
Chamber Sponsorship
(Awards)
$3,800 Q2 Completed in Q2
Chamber Sponsorship
(Grant for Gala)
$4,000 Q2 Completed in Q2
Mission to Asia $12,000 Q4 Not initiated
Youth Robotics
Challenge
$1,000 Q4 Sponsorship confirmed
Residential Marketing
Campaign
$45,000 Q1-Q4 In process
Downtown Parking Lot
Study
$35,000
R
Q2 Not initiated
Hwy 3/Clearview Dr Intersection
Improvements
$550,000 R & DC Q4 Engineering Consultant retained as per Report DCS 17-09. Investigations
underway.
CONSULTATION/COMMUNICATION
Not applicable. The Development Committee is provided with a summary of this report at their
regular meetings.
Page 2 / 3 CAO
114
FINANCIAL IMPACT/FUNDING SOURCE
The Economic Development & Marketing Department variances for the first quarter of 2017 are
as follows:
Department Variance Explanation
Economic Development
($9,643) Advertising & Promo over
$7,600; Meeting expense over $2,300; Training over $1,000
Development &
Communications
$520 No significant variances from
budget
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Not applicable.
Page 3 / 3 CAO
115
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Expenditures
Purchases 1,686 599 1,087 64%
Debt Principal & Interest 31,917 32,484 (567) -2%
Total Expenditures 33,603 33,083 520
Total Net Levy 33,603 33,083 520
Financial Plan Summary
Operating Plan - Cost Code Summary
DCS
As of March 31, 2017
116
2017 2017 YTD % Note
YTD Budget YTD Actuals Variance Variance Reference
Revenues
User Charges (20,875) (9,066) (11,809) 57% 1
Total Revenues (20,875) (9,066) (11,809)
Expenditures
Labour 58,392 55,437 2,955 5%
Purchases 31,872 43,484 (11,612) -36% 2
Contracted Services 3,103 637 2,466 79%
Contribution to Reserves 20,875 9,066 11,809 57% 1
Interfunctional Adjustments (3,150) 302 (3,452) 110%
Total Expenditures 111,092 108,926 2,166
Total Net Levy 90,217 99,860 (9,643)
Notes
1
2 Advertising & Promo over $7,600; Meeting expense over $2,300; Training over $1,000
Revenue from Packet Works for sales relating to rural broad contract
Financial Plan Summary
Operating Plan - Cost Code Summary
EcDev
As of March 31, 2017
117
Report Title Committee Appointment
Report No. CL 17-13
Author Donna Wilson, Town Clerk
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments
By-Law 4109
By-Law 3901 BIA Letter
RECOMMENDATION
THAT Council receives Report CL 17-13, BIA Appointment;
AND THAT ____________be appointed as Council Representative to the BIA;
AND THAT Kim Miggens, be appointed as a Director to the BIA Board of Management;
AND THAT By-law 4109 be brought forward for council consideration.
BACKGROUND
The Clerk’s Office received correspondence on May 10, 2017 from the Tillsonburg BIA. Following the Annual General Meeting of the BIA Board of Management, the Board is requesting
that Kim Miggens be appointed as a Director until the end of the current four year term, January
1, 2019, or until her successor is appointed. A copy of the correspondence letter is attached
with this report.
The Board is also requesting that a councillor be appointed to represent Council on the BIA as
the current appointment, Councillor Adam, has a conflict with the his current employment
schedule and is unable to attend meetings.
CONSULTATION/COMMUNICATION
The Clerk’s Office consulted with the Executive Director of the Tillsonburg BIA regarding the appointment and amendments to By-Law 3901.
FINANCIAL IMPACT/FUNDING SOURCE
None
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
Committee appointments demonstrate an excellence in local government through increased
opportunities for citizens and stakeholders to be included in oversight on municipal operations.
Page 1 / 1 CL 17-13 BIA Appointment
118
119
120
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4109
A BY-LAW to amend By-Law 3901, being a by-law to Appoint Directors to the Board of
Management of the Tillsonburg Business Improvement Area (BIA), hereby established
by The Corporation of the Town of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend By-Law 3901;
BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of
Tillsonburg as follows:
1. THAT "Kim Miggens", be hereby appointed as a member of the Board of
Management until the 1st day of January, 2019, or until her successor is
appointed;
2. THAT the amendment to By-Law 3901 is hereby declared to be part of that
By-Law as if written therein;
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 23rd DAY OF May, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF May, 2017.
______________________
Mayor – Stephen Molnar
_______________________
Town Clerk – Donna Wilson
121
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAWNUMBER3901
A BY-LAW, To Appoint Directors to the Board of Management of the Tillsonburg Business
Improvement Area (BIA), hereby Established by The Corporation of The Town ofTillsonburg.
WHEREAS the Council of the Town ofTillsonburg passed By-Law 2013 on December 13, 1977,
to designated an improvement area within the Downtown of the Town oflillsonburg;
AND WHEREAS the Council of the Town ofTillsonbrug passed By-Law 3180 on October 24,
2005, to enlarge the area designated as an improvement area;
AND WHEREAS Section 204(3) of the Municipal Act, S.D. 2001 Chapter 25 provides that the
Board of Management for the improvement area shall be composed of one or more directors
appointed by the municipality and the remaining directors selected by a vote of the membership of
the improvement area and appointed by the municipality;
NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Town of
Tillson burg enacts as follows:
1. THAT a Board of Management be and is hereby established for the Business Improvement Area
in the Town of Tillsonburg as designated by By-Law 3180 and shall be comprised of one (1)
member of Council, one (1) staff liaisons, and members of the BIA selected by a vote of the
membership of the improvement area.
2. THAT the said Board of Management shall consist of the following members:
Cedric Tomico
John Kirkland
Laura Magashazi
Terry Pond
Krystal West
Joe Mcintyre
DanRasokas
Kendall Causyn
Lori Arnold
Virginia Armstrong
Chris Jezovnik
Max Adam
Colleen Pepper
3. THAT the foregoing members shall be appointed for a term ending the 1st day of January, 2019,
or until their successors are appointed.
4. THAT the Board of Management is entrusted with overseeing the improvement, beautification
and maintenance of buildings and structures in the area and to promote the area as a business
or shopping area.
5. THAT this by-law comes into full force and effect upon the day of passing.
READ A FIRST, SECOND AND THIRD TIME, PASSED, SIGNED, SEALED AND
NUMBERED 3901 this 27th day of April, 2015.
YOR-Stephen Molnar
TOWN CLERK-Donna Wilson
-------
122
Report Title Traffic By-Law Amendment – Concession E – No
Parking
Report No. DCS 17-18
Author Geno Vanhaelewyn, Chief Building Official
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments By-Law 4108
RECOMMENDATION
THAT Council receives Report DCS 17-18; Traffic By-Law Amendment – Concession E – No
Parking as information;
AND THAT By-Law 4108 to amend By-Law 3701, being a by-law to regulate traffic and the
parking of motor vehicles in the Town of Tillsonburg, be brought forward for Council
consideration.
EXECUTIVE SUMMARY
Due to a recent proposed change in parking at the Annandale Baseball Complex, staff
identified the necessity to amend the current Traffic and Parking By-law.
BACKGROUND
In 2013 Council passed Traffic and Parking By-Law 3701 which regulates traffic and the
parking of motor vehicles in the Town of Tillsonburg. Recently, staff identified the necessity to
amend the current by-law and recommend the following change/update as follows:
1. Concession Street East
A change is recommended as a result of the of proposed overflow parking to be
installed at the Annandale Baseball Complex as identified to Council in Report
RCP 17-15 on April 10, 2017. As a follow up to this report and in the interest of
reducing ongoing pressures in the neighbourhood related to parking on the south side of Concession East; staff reviewed and recommend implementing “No Parking” on the
south side of Concession East as follows:
HIGHWAY SIDE FROM TO TIME OF DAY COMMENTS
Concession
Street East
South Demeyere Avenue
45m West
of
centerline of
Parkwood
Drive
No Parking Anytime
Updated based on
overflow
parking provided.
123
The recommendation is identified on the aerial map below.
CONSULTATION/COMMUNICATION
Adjacent neighbours, By-Law Enforcement and Operations staff were consulted. No concerns were noted.
FINANCIAL IMPACT/FUNDING SOURCE
The cost to install the required signage will be funded from the 2017 Public Works maintenance budget.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
N/A
2
CAO
124
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4108
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking
of motor vehicles in the Town of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend Bylaw 3701, regarding
“Prohibited Parking on Specified Streets Anytime”.
BE IT THEREFORE ENACTED by the Council of the Corporation Town of Tillsonburg
as follows:
1. THAT Schedule 2 to Bylaw 3701, Section 12 “Prohibiting Parking on Specified Streets
Anytime” be added as follows:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
HIGHWAY SIDE FROM TO TIME OR DAYS
Concession South Demeyere 45 m West of No Parking Anytime
Street East Avenue centre line of Parkwood Drive
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-
Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this 23rd day of May 2017.
Read a third time, passed, signed, sealed and numbered 4108 this 23rd day of May 2017
_______________________________
Mayor - Steve Molnar
_______________________________
Town Clerk – Donna Wilson
125
Report Title CASO Corridor Trail Extension
Report No. RCP 17-32
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date May 23, 2017
Attachments • Land Use Agreement
• Map
RECOMMENDATION
THAT Council receives Report RCP 17-32 – CASO Corridor Trail Extension;
AND THAT brushing, trail surface and signage be implemented to bring the trail up to a safe and usable standard similar to that of the Trans Canada Trail up to a maximum of $60,000, to be
funded from development charges (90%) and the Parklands Reserve Trust (10%);
AND THAT a By-Law be brought forward for Council consideration to authorize the Mayor and
Clerk to sign the Land Use Agreement with Oxford County to use the section of former CASO rail corridor in Tillsonburg between Quarter Town Line and the Trans Canada Trail as a
recreational trail and active transportation link.
EXECUTIVE SUMMARY
Oxford County has secured ownership of the former CASO rail corridor through Tillsonburg. The
County has extended an invitation for the Town to enter into an Agreement so that the corridor can be incorporated into the Town’s trail system.
BACKGROUND
The former CASO rail corridor extends through the entire breadth of Tillsonburg between the
East and West boundaries of the Town. This corridor has been identified in Tillsonburg’s Trails
Master Plan and Oxford County’s Trails Master Plan as a priority trail pending property acquisition. The County has recently concluded a transaction to secure the property and would
consider entering into a Land Use Agreement with the Town so that the corridor can be used as
a recreational trail and active transportation link.
The County wishes to retain ownership so it can be used as a utility corridor, and as such will be
responsible for any and all culvert or bridge maintenance required along the corridor. The overpass bridge at the junction of the Trans-Canada Trail and the Fourth-to-North Trail is a
shared responsibility between the County and Southlands Rail. The County is also placing
access control gates along the corridor on the East side of Quarter Town Line, both sides of
Broadway, and between the overpass bridge and Tillson Avenue. The Town would assume
responsibility for maintenance of the trail.
If the Town wishes to enter the usage Agreement and bring the trail up to a usable standard, the
cost of brushing and establishing the trail surface will be the responsibility of the Town. The
length of corridor East of Quarter Town Line to the Trans-Canada-Trail is approximately 1.7km.
The corridor West of Quarter Town Line is not needed for trail connectivity at this time and
therefore is not being considered for this Agreement. The County’s contractors that are brushing
Page 1 / 2 RCP 17-32 - CASO Corridor Trail Extensio
126
and building the Trans-Canada Trail are prepared to extend the same cost to the Town for the additional 1.7km. The cost for brushing, constructing the trail surface and placing appropriate
signage along this section is expected to be less than $60,000.
CONSULTATION/COMMUNICATION
Staff from both the Town of Tillsonburg and Oxford County have reviewed the Agreement.
FINANCIAL IMPACT/FUNDING SOURCE The current Development Charges Study includes $135,000 in planned new trail development
between 2014 and 2023. Of this, 90% or $121,500 is expected to be paid for by development
charges. To date, this Council has spent or committed $47,700 of that for implementation of the
Trails Master Plan and for some of the pathway components of the Celebration Plaza Project. The remaining $73,800 is available for use towards 90% of the costs on this project. The other 10% is recommended to be funded from the Parklands Reserve Trust.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT
This issue paper provides information in alignment with the following Objectives of the
Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Sustainable Economy
• Objective 4 – Culture & Community
Page 2 / 2 RCP 17-32 - CASO Corridor Trail Extensio
127
LAND USE AGREEMENT
CASO CORRIDOR TRAIL
The County of Oxford does hereby give the Town of Tillsonburg, hereinafter referred to as the Town, permission to legally enter and use that portion of the premises herein designated for the construction, maintenance and use of a recreational trail under the following terms and
conditions:
1. The designated premises for this Land Use Agreement is shown on Schedule A and is
specifically the existing and proposed sections of the recreational trail, known as the CASO Corridor Trail, located on lands owned by the County of Oxford.
2. The designated premises is part of the CASO Corridor located within the Town of Tillsonburg East of Quarter Town Line and West of the Trans-Canada Trail, as shown on
Schedule A.
3. It is understood the designated premises is for a recreational trail intended for non
motorized uses and will be available for Public use for a minimum of five years from the
date it is opened.
4. The Town and its partners shall be responsible for construction and maintenance of the recreational trail known as the CASO Corridor Trail.
5. It is understood the CASO Corridor Trail will consist of a surface constructed with limestone screenings. It is also understood trail construction, signage, and maintenance will be completed in general accordance with the Oxford County Trails Master Plan.
6. The Town shall provide proof of liability insurance in the amount of $2 million with the County of Oxford named as additional insured.
7. This agreement must be duly executed by the County of Oxford and the Town.
The parties hereto hereby accept all the terms, covenants and conditions contained herein and agree to carry out the same as therein set forth.
IN WITNESS WHEREOF the Town has executed and delivered this
Agreement as of the day of 2017. Witness: ) _______________________
) Stephen Molnar, Mayor ) _______________________
Donna Wilson, Clerk IN WITNESS WHEREOF the County of Oxford has executed and delivered this
Agreement as of the day of 2017.
COUNTY OF OXFORD
_________________________ Peter M. Crockett, CAO
_________________________ Brenda J. Tabor, Clerk
128
May 18, 2017 Page 2
SCHEDULE A
129
TOWN OF
TILLSONBURG
TILLSONBURG
KEY PLAN
E
SITE
0 130 26065Meters
·Document Path: P:\PW T-TRANSPORTATION SERVICES\TRAILS\Trails MXD\County Owned Corridor-Tillsonburg 2017_LG.mxd1:4,000
TOWNSHIPOFNORWICHTOWNSHIPOFSOUTH-WEST OXFORD
COUNTY OWNED CORRIDORTILLSONBURG
Document Path: P:\PW T-TRANSPORTATION SERVICES\TRAILS\Trails MXD\County Owned Corridor-Tillsonburg 2017_LG.mxd
517m 657m 1036m
130
Report Title Pumptrack Signage
Report No. RCP 17-31
Author Rick Cox, Director of Recreation, Culture & Parks
Meeting Type Council Meeting
Council Date May 8, 2017
Attachments • Pumptrack Signage Diagrams
• Signage Content Proof
RECOMMENDATION
THAT Report RCP 17-31 – Pumptrack Signage be received for information.
EXECUTIVE SUMMARY
Council requested that staff review pumptrack signage size and construction and circulate the
information to Council before construction.
BACKGROUND
Signage is required at the Kolin Smith Memorial Pumptrack. Preliminary designs were provided to Council in January. Council requested that the proposed size be reviewed and an update
provided to Council before any signs were constructed.
The three-part sign is intended to recognize donors to the pumptrack construction in addition to
providing the do’s and don’ts for pumptrack use and other safety instructions. The preliminary
design deployed three 4’x8’ panels. The updated design deploys three 4’x5’ panels. This panel size is consistent with other multi-panel signage used by the Town along recreational trails,
where two 4’x5’ panels are used.
If no further concerns are raised by Council, these signs will be installed as soon as possible.
CONSULTATION/COMMUNICATION
The content of the signs was developed in consultation with risk management specialists from Frank Cowan Company and Direct Bearing Consulting. The design was prepared by Town staff.
FINANCIAL IMPACT/FUNDING SOURCE
The funds to cover the cost to produce and install these signs and the donor recognition formed
part of the pumptrack project budget. There is $2025 available for these costs.
COMMUNITY STRATEGIC PLAN (CSP) IMPACT This action is in alignment with the following Objectives of the Community Strategic Plan:
• Objective 1 – Excellence in Local Government
• Objective 2 – Economic Sustainability
• Objective 4 – Culture and Community
Page 1 / 1 RCP 17-31 - Pumptrack Signage
131
48”
60”
36”
48”
60”
Sign
Framing
Footing
6”
60o
48”
Ground level
6”
Kolin Smith Memorial Pumptrack Signage Layout Diagrams
Signage Dimensions
Signage Structure (Top View)
Signage Locations
Signage Rendering
132
Kolin Smith Memorial Pumptrack Signage Content Proof
133
=
ATTENDANCE Lisa Gilvesy, Mel Getty, Jesse Goossens, Councillor Jim Hayes, Ashton Nembhard, Steve Spanjers, Randy Thornton, John Veldman, Andrew Burns, Deb Gilvesy, Kirby Heckford
Staff Present: David Calder, Eric Gilbert
MEMBERS ABSENT/REGRETS
Mayor Stephen Molnar, Cedric Tomico, Lindsay Morgan
1. Call to Order
The meeting was called to order at 7:38 AM.
2. Adoption of Agenda
Moved By: R. Thornton Seconded By: A. Burns
Resolution # 1
THAT the Agenda as prepared for the Development Committee meeting of April 11, 2017 be
adopted.
Carried
3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of March 14, 2017
Moved By: M. Getty Seconded By: Councillor Hayes
Resolution # 2
THAT the Minutes of the Development Committee Meeting of March 14, 2017 be
approved.
Carried
The Corporation of the Town of Tillsonburg
Development Committee
April 11, 2017
7:30 AM
Boardroom, Customer Service Centre
10 Lisgar Ave, Tillsonburg
MINUTES
134
Development Committee Meeting Minutes (April 11, 2017) - 2 -
5. Delegations and Presentations
5.1. County of Oxford Vacant Residential Lands Inventory
Eric Gilbert provided an overview of the existing County of Oxford Vacant Residential Lands
Inventory. This inventory does not include any intensification or redevelopment sites. Based on
the County 2014 population projection and based on the 2016 Census, the Town has ample
residential lands available for low density, medium density and high density residential units
(i.e., at least enough to meet the forecasted 20 year demand). Mr. Gilbert circulated the
Residential Inventory. Committee also requested that Mr. Gilbert bring back the
Commercial/Industrial Vacant Land Inventory to present at a future meeting. Some discussion
was had regarding the significance of the 20 year supply and Mr. Gilbert advised that if there is
less than a 20 year supply of a particular type of land, the Town (through Council) could start
discussions regarding boundary adjustment with neighbouring municipalities.
6. Information Items
6.1. Community Strategic Plan – D. Calder to arrange for the report presented to Council
on March 27, 2017 to be circulated to the Committee.
6.2. Post-Secondary Education – No update
6.3. Tillsonburg Hydro Inc – No update.
6.4. Town Hall Task Force –The Project Committee, staff and outside resources will be
developing the Request for Proposal package for the next stage. Outside resources are
necessary due to the large scope of the project. Expected distribution of the RFP will
be in the 3rd or 4th quarter. There was also discussion of an honourarium to those
submitting a complete RFP proposal. The Project Committee will present any
recommendations to Council, which has the final approval.
7. General Business & Reports
7.1. Hannover Fair Mission Overview
Deferred to May 2017 meeting
7.2. Tillsonburg Home & Garden Springfest Update
Exhibitors noted good attendance on Friday and Saturday but smaller attendance on
the Sunday (likely due to the good weather). Expanded space this year to both arenas
but some problems with the cold temperatures since the ice was still in at the Colin
Campbell Arena. Encouraged feedback to the organizers.
7.3. Consent Style Agenda (Monthly Project Update)
253 Broadway – D. Calder advised that the sale is scheduled to close this month.
135
Development Committee Meeting Minutes (April 11, 2017) - 3 -
Highway 3 Business Park – D. Calder advised that the driveway could hopefully get
underway by Fall. D. Calder to check on status of the sign and ensure that it is a priority.
8 Hardy Ave – sale approved by Council and sold to Tillsonburg Non-Profit Housing
Corporation.
Rolph Street Public School – is under contract (conditionally sold). The zone change
application has been received by the Town/County and is considered complete.
D. Calder reminded the Committee that the items in the Economic Development
Department Business Plan are the priority/focus items.
Industrial Land Inventory – Committee was advised that there is no funding for land
acquisitions in the 5 year plan for the Town.
8. Committee Minutes & Reports
8.1. Tillsonburg District Chamber of Commerce – Citizen of the Year nominations are
closed and the nominees will be considered during the 3rd week of April. Awards
evening is on May 4th.
8.2. Downtown Business Improvement Association – No update.
8.3. Tillsonburg District Real Estate Board – L. Morgan arranged for the circulation of the
March 2017 MLS activity information as well as the current commercial/industrial
listings. Listings are down over 30%, and sales have remained strong.
8.4. Physician Recruitment
Recruitment/incentive plan is going to Council on April 24th, 2017. The Recruitment
Committee and TDMH have approved the plan. Committee had questions regarding the
commitment required in exchange for the incentive package, and enforceability was
discussed as a possible problem. D. Calder also indicated that the Recruitment Committee
was looking at fundraising for the plan, as physician recruitment has an economic
development component.
9. Correspondence - None
10. Other Business
10.1. Roundtable
A. Burns provided information that the Kinsmen and NHL would be bringing the NHL 100
year anniversary program to Tillsonburg. This is a 3 day event starting Thursday,
August 10th, 2017, including a gala on the Thursday evening. Contact A. Burns for
further information.
A. Nembhard advised that the expansion for IGPC should be underway soon.
136
Development Committee Meeting Minutes (April 11, 2017) - 4 -
Committee again requested to see additional information on the Integration of Strategic
Plans between Town/Chamber/BIA in near future.
D. Calder advised of the Canada 150 activities scheduled throughout the year – consult the
Town website for further information, including a superb art exhibit at Annandale House.
M. Getty advised that the band-shell at Memorial Park is under construction.
11. Closed Session - None
12. Next Meeting
The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday,
May 9, 2017.
13. Adjournment
Moved By: J. Veldman Seconded By:
Proposed Resolution 3
THAT the Development Committee Meeting of April 11, 2017 be adjourned at 9:35 AM.
Carried
137
=
ATTENDANCE MEMBERS PRESENT: Penny Esseltine, Corey Hill, Robert Marsden, Sue Saelens, Marian Smith, Paul
Wareing, Janet Wilkinson
MEMBERS ABSENT/REGRETS: Charles Baldwin, Ken Butcher, Paul DeCloet, Christine Nagy, Tricia Smith,
Maurice Verhoeve 1. Call to Order
The meeting was called to order at 9:05 a.m.
2. Adoption of Agenda
Moved By: P. Wareing Seconded By: J. Wilkinson
Proposed Resolution #1_
THAT the Agenda for the Heritage, Beautification & Cemetery Advisory Committee meeting of May 4,
2017, be adopted with additions. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof: None
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of April 6, 2017
Moved By: S. Saelens Seconded By: P. Esseltine
Proposed Resolution #2
THAT the minutes for the April 6, 2017 meeting be approved. Carried
5. Delegations and Presentations - none
6. General Business & Reports
6.1. Report from Tillsonburg Horticultural Society (THS) – P. Esseltine reported that 53 business
responded to the Canada 150 beautification project and purchased 95 planters. Delivery will be between May 25 – June 1. Garden Gate is making more inserts which will be sold to individuals on
a waiting list. Twelve street planters have been purchased, many from service clubs. These will
have recognition stakes at two per planter. Garden Auction is May 16 at 5:30 p.m. in Lions Auditorium.
Moved By: S. Saelens Seconded by P. DeCloet
Proposed Resolution #3
The Corporation of the Town of Tillsonburg
HERITAGE, BEAUTIFICATION &
CEMETERY ADVISORY COMMITTEE
May 4, 2017 9:00 a.m.
Corporate Annex
200 Broadway
MINUTES
138
THAT the Heritage, Beautification & Cemetery Advisory Committee accept the report as submitted.
Carried
7. Correspondence – none
8. Other Business
8.1. Heritage Designations – On hold awaiting response from owners. 8.2. Tree Protection – will be discussed next meeting. 8.3. Keep Tillsonburg Beautiful Day – C. Hill updated that the site is filled with water due to recent
heavy rains and is not expected to dry out any time soon.
Moved By: J. Wilkinson Seconded By: S. Saelens
Proposed Resolution #4,
THAT the Keep Tillsonburg Beautiful event be cancelled for this year and contact be made with
Long Point Conservation to return the trees or plant them elsewhere in town. Carried
8.4. Significant Tree program – to be discussed next meeting.
8.5. Rolph Street School public meeting – during Council meeting next Monday, requested to
rezone to residential. 8.6. Sandwich boards at cemetery – put on hold as there was a budget shortfall. Boards advertising
the decoration by-law are still in plans. 8.7. Kitchener cemetery tour – meet on May 10 at Tim Hortons in the mall to carpool.
8.8. Enhanced Beautification Proposal – C. Hill advised that a person has been hired for the
position. 8.9. C. Hill met with Oxford County to discuss Library Lane gardens – not enough funds for Town to
take over maintenance on this area. 8.10. Canada 150 Celebration Tree program – starting next week. 8.11. Repairs to Joy Mausoleum – work not started yet.
9. Next Meeting
The next meeting of the Heritage, Beautification & Cemetery Advisory Committee will be on May 4, 2017
at 9:00 a.m. in the Annex Meeting Room.
10. Adjournment
Moved By: J. Wilkinson Seconded By: P. Esseltine
Proposed Resolution #5
THAT the Meeting of Heritage, Beautification & Cemetery Advisory Committee on May 4, 2017 be
adjourned at 9:46 a.m. Carried.
139
=
ATTENDANCE
Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, John Glass (Lake Lisgar), Scott
McKenzie (Lions Club), Peter Luciani (Dog Park), Tyler Coghill (Dog Park) Rick Cox: Staff,
Margaret Puhr: Secretary (Event Organizers)
Guest: Mayor Stephen Molnar
MEMBERS ABSENT/REGRETS
Donna Scanlan, Brad Martin, Shane Curtis, Cedric Tomico, Lance McKenzie, Sue Saelens,
Scott Vitias, Terry Smith, Ken Patterson, Rosemary Dean, Jane Ann McLean, Derek Partlo
1. Call to Order
The meeting was called to order at 7:30am, by Co-chair Mel Getty.
2. Adoption of Agenda
Moved By: Mike Cerna Seconded By: John Glass
Resolution #1_
THAT the as prepared for the Memorial Park Revitalization Committee meeting of May 1,
2017, be adopted. Carried.
3. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
4. Adoption of Minutes of Previous Meeting
4.1. Minutes of the Meeting of April 18, 2017
Moved By: Mike Cerna Seconded By: Mel Getty
Resolution #2_
The Corporation of the Town of Tillsonburg
Memorial Park Revitalization Committee
May 1, 2017
7:30am
Marwood Lounge
45 Hardy Ave.
MINUTES
140
Memorial Park Revitalization Committee Meeting Minutes, May 1, 2017 - 2 -
THAT the Minutes of the Memorial Park Revitalization Committee Meeting of April 18,
2017 be approved. Carried.
5. General Business & Reports
5.1. Staff update: Celebration Plaza – the bandshell funding project will be discussed again
at the Council meeting on May. If the decision to go ahead is made at that time, there
still might be some difficulty with meeting the Turtlefest/Canada Day completion
deadlines.
5.2. Rotary Club update: absent. The tree trimming and brush clearing are in progress.
5.3. Fair Board: absent.
5.4. Ball Association: absent.
5.5. Kinsmen Club: absent.
5.6. Pumptrack: absent, requested more information on donor liability for projects.
5.7. Lions Club – the club has applied for additional grant from Lions International, which if
approved will double the funds for the playground. This decision will be known in 2017.
Considering including a gazebo in the play area.
5.8. Outdoor Rink – absent, the project will be presented to the Council on May 23.
5.9. Dog Park – the final site was approved by the Council. The committee will be meeting
this week to discuss rules and is looking to broaden public involvement. A public
information session is tentatively planned for May 31.
5.10. Gateway signage: update from the Parks & Rec Advisory Committee – this
project will be postponed to next year due to budget restrictions. All entrances to the
park will incorporate the stone pillars to continue the original gateways.
5.11. Ball Diamond repositioning – no new updates.
6. Round Table
Master Plan – map development: the following items have been discussed and placed on
the site plan: parking expansion, Dog Park, gateway garden at Delevan Cres., bandshell,
picnic area near Lions Grove, Rotary exercise and playground expansion, Hardy Ave
gateway, Lions playground expansion, naturalized areas, decking around the bridge,
repositioned diamond, expansion of tennis courts/pickleball/basketball, water park
expansion, Gibson House boardwalk, Fair buildings, derby pad/convertible parking lot,
outdoor rink, ball field house, definable event area, parks work yard, future expansion of
community centre.
141
Memorial Park Revitalization Committee Meeting Minutes, May 1, 2017 - 3 -
The list needs to be prioritized for major and minor projects. Current priorities are
Celebration Plaza, Lions and Rotary Clubs projects, Dog Park and parking expansion.
It is time to start involving minor stakeholders/interest groups in the project, for example
engage the Horticultural Society to start shaping gardens and green areas, improve
walkways and trails along the lake, particularly from the bridge to Gibson House.
Proposed parking – most of the new parking areas will not be paved to reduce runoff as well
as budgetary constraints.
Fair buildings relocation – how many permanent buildings are required? Are there options
for the annual fair to use current facilities for the time of the event, i.e. arena floor? Food
booth accessibility for events other than just the fair should be considered.
7. Next Meeting
The next meeting of the Memorial Park Revitalization Committee will be on Monday May 15,
2017 at 5:30pm.
8. Adjournment
Moved By: Mike Cerna Seconded By: Margaret Puhr
Resolution #5
THAT the Memorial Park Revitalization Committee Meeting of April 18, 2017 be adjourned
at 8:50am. Carried.
142
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Attendance: Chair Matt Scholtz Mayor Stephen Molnar
John Armstrong Sam Lamb (left meeting at 3:32pm) Councillor Brian Stephenson (joined meeting at 3:23pm)
Lana White Regrets:
Mary Anne VanGeertruyde
1. Call to Order
2. Adoption of Agenda
Resolution
Moved by: S.Lamb Seconded by: J.Armstrong
THAT the Agenda as prepared for the Special Awards Committee meeting of May 2, 2017,
be adopted.
Carried
3. Disclosure of Pecuniary Interest
None
The Corporation of the Town of Tillsonburg
SPECIAL AWARDS COMMITTEE
Tuesday, May 2, 2017
2:30pm
Annex Board Room
200 Broadway, 2nd Floor, Tillsonburg, ON N4G 5A7
MINUTES
143
Special Awards Committee Minutes - May 2, 2017 - 2 -
4. Approval of Previous Minutes
Resolution
Moved by: J.Armstrong Seconded by: S.Molnar
THAT the Special Awards Committee Minutes dated April 4, 2017 be approved.
Carried
5. Pending Business from Previous Meetings
As follow-up from last meeting, it was reported that Floyd Marshall had previously been
recognized with a Volunteer Achievement Award, over 5 years ago.
L.White to up-date the list and circulate it to Committee members.
Favourite Son/Daughter Recognition to be added to Special Awards Committee agendas
going forward, for tracking purposes. Consistency, website link, location for permanent
public recognition, etc. to be discussed at a future meeting.
For the next meeting, the hard copy of the potential site, concept of the legacy park, to be an
agenda item.
6. General Business and Reports
6.1. Volunteer Achievement Awards
Nominations were circulated and reviewed at the meeting. A new May award recipient
to be selected, as the previously selected recipient declined the Award.
Resolution
Moved by: J.Armstrong Seconded by: S.Molnar
THAT Henrietta Benoit be selected as the recipient of a Volunteer Achievement Award, to
be presented at the May 23, 2017 Council Meeting
Carried
Resolution
Moved by: S.Lamb Seconded by: S.Molnar
THAT Bill Pratt be selected as the recipient of a Volunteer Achievement Award, to be
presented at the June 26, 2017 Council Meeting.
Carried
144
Special Awards Committee Minutes - May 2, 2017 - 3 -
7. Other Business
7.1 Molson Canadian Award
Mayor Molnar spoke to this item, updating the Committee on details of the request from
Molson, recognizing four individuals from this community, for being true Canadians.
He noted that once the Committee has selected individuals for this recognition, it is
important that they each be contacted prior to submitting their names to Molson.
Following much discussion, the following resolution was passed.
Resolution
Moved by: S.Molnar Seconded by: J.Armstrong
THAT the names of the following local community heroes be submitted as nominees for the
2017 Molson Canadian Project, in celebration of Canada 150:
1) Laurel Beechey
2) Bill Pratt
3) Pat Carroll
4) Evan VanMoerkerke
Carried
The four nominees to be contacted, for permission, prior to submitting their names to
Molson.
8. Round Table
9. Next Meeting - Tuesday, June 6, 2017 at 2:30pm
10. Adjournment
Resolution
Moved by: S.Molnar Seconded by: J.Armstrong
THAT the May 2, 2017 Special Awards Committee meeting be adjourned at 3:48 p.m.
Carried
145
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NO. 4108
A BY-LAW to amend By-Law 3701, being a by-law to regulate traffic and the parking
of motor vehicles in the Town of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend Bylaw 3701, regarding
“Prohibited Parking on Specified Streets Anytime”.
BE IT THEREFORE ENACTED by the Council of the Corporation Town of Tillsonburg
as follows:
1. THAT Schedule 2 to Bylaw 3701, Section 12 “Prohibiting Parking on Specified Streets
Anytime” be added as follows:
COLUMN 1 COLUMN 2 COLUMN 3 COLUMN 4 COLUMN 5
HIGHWAY SIDE FROM TO TIME OR DAYS
Concession South Demeyere 45 m West of No Parking Anytime
Street East Avenue centre line of Parkwood Drive
2. THAT these amendments to By-Law 3701 are hereby declared to be part of that By-
Law as if written therein.
3. THAT this By-Law be passed pursuant to the Highway Traffic Act, and shall become effective upon enactment.
Read a first and second time this 23rd day of May 2017.
Read a third time, passed, signed, sealed and numbered 4108 this 23rd day of May 2017
_______________________________
Mayor - Steve Molnar
_______________________________
Town Clerk – Donna Wilson
146
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4109
A BY-LAW to amend By-Law 3901, being a by-law to Appoint Directors to the Board of
Management of the Tillsonburg Business Improvement Area (BIA), hereby established
by The Corporation of the Town of Tillsonburg.
WHEREAS it is deemed necessary and expedient to amend By-Law 3901;
BE IT THEREFORE ENACTED by the Council of The Corporation of the Town of
Tillsonburg as follows:
1. THAT "Kim Miggens", be hereby appointed as a member of the Board of
Management until the 1st day of January, 2019, or until her successor is
appointed;
2. THAT the amendment to By-Law 3901 is hereby declared to be part of that
By-Law as if written therein;
3. THAT this By-Law shall come into full force and effect upon passing.
READ A FIRST AND SECOND TIME THIS 23rd DAY OF May, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF May, 2017.
______________________
Mayor – Stephen Molnar
_______________________
Town Clerk – Donna Wilson
147
CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4111
A BY-LAW to enter into a Land Use Agreement with the County of Oxford.
WHEREAS the Corporation of the Town of Tillsonburg is desirous of entering into a Land Use
Agreement with the County of Oxford to use the section of former CASO rail corridor in
Tillsonburg between Quarter Town Line and the Trans Canada Trail as a recreational trail and
active transportation link;
NOW THEREFORE the Municipal Council of The Corporation of the Town of Tillsonburg
enacts as follows:
1. THAT the Land Use Agreement attached hereto as Schedule "A" and forming part of this By-law between the Corporation of the Town of Tillsonburg and the County of
Oxford is hereby approved;
2. THAT the Mayor and Clerk be hereby authorized to execute the attached Land Use Agreement marked as Schedule "A" on behalf of the Corporation of the Town of Tillsonburg;
3. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 23rd day of May, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd day of May, 2017.
________________________
MAYOR – Stephen Molnar
_______________________
TOWN CLERK – Donna Wilson
148
LAND USE AGREEMENT
CASO CORRIDOR TRAIL
The County of Oxford does hereby give the Town of Tillsonburg, hereinafter referred to as the Town, permission to legally enter and use that portion of the premises herein designated for the construction, maintenance and use of a recreational trail under the following terms and
conditions:
1. The designated premises for this Land Use Agreement is shown on Schedule A and is
specifically the existing and proposed sections of the recreational trail, known as the CASO Corridor Trail, located on lands owned by the County of Oxford.
2. The designated premises is part of the CASO Corridor located within the Town of Tillsonburg East of Quarter Town Line and West of the Trans-Canada Trail, as shown on
Schedule A.
3. It is understood the designated premises is for a recreational trail intended for non
motorized uses and will be available for Public use for a minimum of five years from the
date it is opened.
4. The Town and its partners shall be responsible for construction and maintenance of the recreational trail known as the CASO Corridor Trail.
5. It is understood the CASO Corridor Trail will consist of a surface constructed with limestone screenings. It is also understood trail construction, signage, and maintenance will be completed in general accordance with the Oxford County Trails Master Plan.
6. The Town shall provide proof of liability insurance in the amount of $2 million with the County of Oxford named as additional insured.
7. This agreement must be duly executed by the County of Oxford and the Town.
The parties hereto hereby accept all the terms, covenants and conditions contained herein and agree to carry out the same as therein set forth.
IN WITNESS WHEREOF the Town has executed and delivered this
Agreement as of the 23rd day of May, 2017.
Witness: ) _______________________
) Stephen Molnar, Mayor
) _______________________
Donna Wilson, Clerk IN WITNESS WHEREOF the County of Oxford has executed and delivered this
Agreement as of the day of 2017.
COUNTY OF OXFORD
_________________________
Peter M. Crockett, CAO
_________________________
Brenda J. Tabor, Clerk
149
May 18, 2017 Page 2
SCHEDULE A
150
THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER 4110
BEING A BY-LAW to confirm the proceedings of Council at its meetings held on the 23rd day of May, 2017
WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers
of a municipal corporation shall be exercised by its council;
AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that
municipal powers shall be exercised by by-law;
AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of
Tillsonburg at this meeting be confirmed and adopted by by-law;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF TILLSONBURG ENACTS AS FOLLOWS:
1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting
held on May 23rd, 2017, with respect to every report, motion, by-law, or other action
passed and taken by the Council, including the exercise of natural person powers,
are hereby adopted, ratified and confirmed as if all such proceedings were expressly
embodied in this or a separate by-law.
2. The Mayor and Clerk are authorized and directed to do all the things necessary to
give effect to the action of the Council of The Corporation of the Town of Tillsonburg
referred to in the preceding section.
3. The Mayor and the Clerk are authorized and directed to execute all documents
necessary in that behalf and to affix thereto the seal of The Corporation of the Town
of Tillsonburg.
4. This By-Law shall come into full force and effect on the day of passing.
READ A FIRST AND SECOND TIME THIS 23rd DAY OF MAY, 2017.
READ A THIRD AND FINAL TIME AND PASSED THIS 23rd DAY OF MAY, 2017.
_____________________________
MAYOR – Stephen Molnar
______________________________
TOWN CLERK – Donna Wilson
151