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170515 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Sue Saelens (Lions Club), Peter Luciani (Dog Park), Ken Patterson (Rotary), Steve Vitias (Ball Users), Dave Martin (Kinsmen), Cedric Tomico (Kinsmen), Rosemary Dean (Fair), Jane Ann McLean (Outdoor Rink), Donna Scanlan (Parks & Rec Advisory), Terry Smith (Pumptrack) Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) MEMBERS ABSENT/REGRETS Shane Curtis, Lance McKenzie, Derek Partlo, John Glass, Scott McKenzie 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Sue Saelens Seconded By: Ken Patterson Resolution #1_ THAT the as prepared for the Memorial Park Revitalization Committee meeting of May 15, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of May 1, 2017 Moved By: Dave Martin Seconded By: Sue Saelens Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee May 15, 2017 5:30pm Marwood Lounge 45 Hardy Ave. MINUTES Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of May 1, 2017 be approved. Carried. 5. General Business & Reports 5.1. Staff update: Celebration Plaza – last week the Council approved the larger bandshell construction project (50’x25’), scaled down Santers Street gateway garden, some electrical work and paved pathway from Sanders Street to the bridge. Rick Cox met with the contractor/project manager and the expectation is that the bandshell platform will be ready for Turtlefest and the complete structure for Canada Day. Marwood Metal is donating a sundial sculpture. Next steps: this committee is to finalize report on finalization of the master plan, including the site plan. 5.2. Rotary Club update: met with Rick to discuss the type of pathway surface to be installed. Clearing up of the trees along the pathway has been completed. 5.3. Fair Board: working on site plan for the fair. 5.4. Ball Association: registration is completed, the season opening day is May 27. Foul ball poles need to be relocated before the start of the season. 5.5. Kinsmen Club: no new updates, the club is satisfied with the approved bandshell. Will be proceeding with the shade sails for the pumptrack. 5.6. Pumptrack: new potholes are appearing on the track, need to be filled. Information/recognition signage will be presented to the council as information piece. 5.7. Lions Club – Henderson playground company made presentation to the club and proposed 6 – 7 stand-alone units to fit in the space. The project will cost approximately $120,000.00. Lions International will match funds raised by the club. The Lions also received an estate donation and are considering using it to build a gazebo near the playground. There is no definite timeline for this project at this time. 5.8. Outdoor Rink –project will be presented to the Council on May 23. There was change of location, now to be put near the Community rink area. The Kinsmen Club will be making a donation from the NHL event fundraiser to this project. 5.9. Dog Park – the committee met and set rules for use of the park. Next meeting will be to figure out how to inspire involvement from the community. Considering setting up a display at Turtlefest. Public information session is scheduled for May 31, 6-8pm, letters will be sent to the neighbourhood. Still discussing the fence at the N end of the property, Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 3 - the suggestion is to remove entirely. The park project to start mid-August, after the NHL event. 5.10. Ball Diamond repositioning – to go per proposed plan update. Cut the repositioned diamond by 20’ to reduce bulge and allow for more green space. 6. Round Table Master Plan – map development: at the next meeting determine the order and phases/timelines of the project. Items discussed: - Shrink centre field by 20’ – 30’ to allow more green space - Rotate outdoor rink to S-W orientation - Move field house location on site map - Senior Centre parking lot – needs to be smaller on the site plan - Basketball by tennis courts – change to a volleyball/sand pit - Remove the ‘skywalk’ across the lake - Add a ramp/access to the Memorial rink from the E parking lot for event access Other items: - Congratulations to Dave Martin on receiving Positive Change Award - In-kind or individual project donations to the Revitalization project are welcome - Need to invite Horticultural Society to the group - Dog Park Committee members to be invited to the Committee Resolution #3 Moved by: Mike Cerna Seconded by: Rosemary Dean THAT the Dog Park Committee members: Pete Luciani and Tyler Coghill be added as members of the MPR Committee, upon approval from the Parks & Rec Advisory Committee and the Town Council. Carried. 7. Next Meeting Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 4 - The next meeting of the Memorial Park Revitalization Committee will be on Monday June 19, 2017 at 5:30pm. 8. Adjournment Moved By: Rosemary Dean Seconded By: Cedric Tomico Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of May 15, 2017 be adjourned at 6:45pm. Carried.