170612 Council MIN=
ATTENDANCE Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes Councillor Chris Rosehart
Regrets: Mayor Stephen Molnar, Councillor Brian Stephenson, Councillor Maxwell Adam
Staff: David Calder, CAO Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks
Tricia Smith, Deputy Clerk
Regrets: Donna Wilson, Town Clerk
1. Call to Order
The meeting was called to order at 6:01 p.m.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, June 12, 2017, be
adopted.
Carried
3. Moment of Silence
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, June 12, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting Minutes, June 12, 2017 - 2 -
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Adoption of Council Minutes of Previous Meeting
5.1. Minutes of the Meeting of May 23, 2017
170523 Council MIN
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Minutes of the Council Meeting of May 23, 2017, be approved.
Carried
6. Delegations and Presentations
7. Committee Minutes & Reports
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council move into the Committee of Adjustment to hear applications for Minor
Variance at 6:05 p.m.
Carried
8. Public Meetings
8.1. Application for Minor Variance - A-03/17 - JV Inc., 35 Harvey Street
A-03/17 Report
Report Attachments
A-03/17 Application
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report A-03/17 for the application for Minor Variance.
Opportunity was given for comments and questions.
No member of the public appeared in support of or in opposition to the application.
Council Meeting Minutes, June 12, 2017 - 3 -
Council passed the following resolution:
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Tillsonburg Committee of Adjustment approves Application File A-03/17,
submitted by JV Inc., for lands described as Part Lot 1106, Plan 500, in the Town of
Tillsonburg, as it relates to relief from Section 13.2, Table 13.2 – Central Commercial
Zone Provisions, to decrease the minimum required amenity area from 40 m2 per
dwelling unit to nil, to facilitate the creation of 2 residential units on the upper floor of an
existing commercial building, subject to the condition that a building permit for the
proposed dwelling units shall be issued within one year of the date of the Committee's
decision.
Carried
8.2. Application for Minor Variance - A-04/17 - Simon Wagler, 3 Maple Lane
A-04-17_Report
Report Attachments
A-04-17 Application
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report A-04/17 for the application for Minor Variance.
Opportunity was given for comments and questions.
Concern was expressed regarding the drainage of the property and impact on
neighbouring properties.
The Development Planner indicated that the Town did review and approve the lot
grading and drainage for the application.
Dave Mendler appeared before council and indicated that he is not opposed to the
application and did not have any concerns in relation to drainage on the property.
Mr. Mendler noted that a swale is located between the proposed dwelling and his
property which prevents any ponding of water on his property or on the lot behind his
house.
Jacob Wagler, representing applicant Simon Wagler appeared before council in support
of the application.
He noted that drainage issues were addressed at the time of severance of the property.
Council Meeting Minutes, June 12, 2017 - 4 -
Mr. Wagler understood that the four pine trees on the south side of the property line
would be removed and would support this.
Greg D’Hustler appeared before council and commented on the proposed retaining wall
to be installed around the 4th tree and expressed concerns regarding the appearance of
the retaining wall, maintenance in this area and possible damage to the tree.
Mr. D’Hustler asked if it would be more cost effective to remove the tree.
Discussion took place regarding the removal of all four trees on the south property line.
The Development Planner noted that a condition would be applied to the application
that an arborist be brought in if the fourth tree was to remain to determine if the tree
would survive the construction of the retaining wall.
Mr. Wagler agreed to remove the four pine trees on the property.
No other member of the public appeared in support of or in opposition to the application.
Council passed the following resolution:
Resolution #5
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Tillsonburg Committee of Adjustment approves Application File A-04/17,
submitted by Simon Wagler, for lands described as Part Block A, Plan 507, Part 2 of
41R-9244, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the
maximum permitted lot coverage of a ‘R1’ zoned lot from 33% to 34.7% of
the lot area; and
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the
minimum required rear yard depth from 12 m (39.3 ft) to 10.5 m (34.5 ft),
to facilitate the construction of a single detached dwelling,
subject to the condition that all four trees be removed on the south
property line and that a building permit for the proposed dwelling shall be
issued within one year of the date of the Committee's decision.
Carried
Council Meeting Minutes, June 12, 2017 - 5 -
Resolution #6
Moved By: Councillor Esseltine Seconded By: Councillor Rosehart
THAT Council move out of the Committee of Adjustment and move back into regular
session at 6:29 p.m.
Carried
9. Planning Applications
9.1. Application for Condominium Conversion - Sireg Property Management - CD 17-02-7 -
183 Lisgar Avenue
CD 17-02-7 Report
Report Attachments
Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and
presented Report CD 17-02-7 for the application for Condominium Conversion.
Bernie Divona, representing Sireg Property Management responded to questions of
council.
Resolution #7
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT Council advise the County of Oxford that the Town supports the application by
2442583 Ontario Inc., to create a draft plan of condominium (File No.: CD 17-02-7) as
applies to lands consisting of Part Lot 94, Lot 93, Plan M25, Parts 3, 5, 6 & 7, Plan 41R-
1397, Town of Tillsonburg, subject to the conditions of draft plan approval as contained
in CP Report 2017-175.
Carried
10. Information Items
11. Mayor
12. Quarterly Reports
Council Meeting Minutes, June 12, 2017 - 6 -
13. Reports from Departments
13.1. Chief Administrative Officer
13.2. Clerk’s Office
13.2.1. CL 17-14 - Enabling Accessibility Fund Project Proposal
CL 17-14, Enabling Accessibility Fund
Government Call for Proposals
Discussion took place regarding the proposed project and options for the
application submission.
Staff to report back to council on the overall project in the event of a successful
application.
Resolution #8
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT Council receives Report CL 17-14, Enabling Accessibility Fund Project
Proposal, as information;
AND THAT Council authorizes the submission of an application for the proposed
project.
Carried
13.3. Development and Communication Services
13.3.1. DCS 17-20 - Building Inspector I - Business Case
DCS 17-20 - Building Inspector I - Business Case
Business Case - Building Inspector I
Resolution #9
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report DCS 17-20 - Building Inspector I - Business Case
as information;
AND THAT Council continues to support the requirements set in the Ontario
Building Code Act to ensure adequate staffing are in place to administer the
Ontario Building Code;
Council Meeting Minutes, June 12, 2017 - 7 -
AND FURTHER THAT Council directs staff to proceed in establishing the
Building Inspector I position and proceed with the recruitment process.
Carried
13.4. Finance
13.4.1. FIN17-16 Annual Surplus/Deficit Allocation Policy
FIN17-16 Annual Surplus/Deficit Allocation Policy
Annual Surplus/Deficit Allocation Policy
Resolution #10
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report FIN17-16 Annual Surplus/Deficit Allocation Policy
as information;
AND THAT Council approves the Annual Surplus/Deficit Allocation Policy.
Carried
13.4.2. FIN17-17 - 2016 Surplus Allocation
FIN17-17 - 2016 Surplus Allocation
Resolution #11
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receive report FIN17-17 2016 Surplus Allocation as
information.
AND THAT Council approve the allocation of the 2016 surplus of $254,138
be contributed to specific reserves; Fleet & Equipment $200,000; Police
Services Board $5,984; Recreation, Culture and Parks $2,025 and the
balance to Tax Rate Stabilization $46,129.
Carried
Council Meeting Minutes, June 12, 2017 - 8 -
13.4.3. FIN17-18 Golf Course Land Balance Clearing Transaction
FIN17-18 Golf Course Land Balance Clearing Transaction
Resolution #12
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives report FIN 17-18 Golf Course Land Balance Clearing
Transaction as information;
AND THAT Council use $66,226.23 from the Tax Rate Stabilization Reserve
to fund the revenue shortfall on the sale of land;
AND THAT any the net proceeds from any future sale of lands previously
obtained as part of the golf course redevelopment be used to reimburse the
Tax Rate Stabilization Reserve;
AND THAT the Town’s Financial Statements reflect the actions as noted in
report FIN 17-18.
Carried
13.5. Fire and Emergency Services
13.6. Operations
13.7. Recreation, Culture & Park Services
13.7.1. RCP 17-34 – Awarding RFP2017-004 Indoor Pool Deck Replacement
RCP 17-34 - Awarding RFP2017-004 Indoor Pool Deck Replacement
RFP2017-004 Pool Deck Tender Specifications
Curved Tile Deck Drain photo
Resolution #13
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 17-34 – Awarding RFP2017-004 Indoor Pool
Deck Replacement;
AND THAT the pool deck replacement project be deferred until 2018 and re-
tendered to include replacement of the tile inside the pool tank.
Carried
Council Meeting Minutes, June 12, 2017 - 9 -
13.7.2. RCP 17-35 – Awarding RFT2017-010 LED Rink Lights
RCP 17-35 - Awarding RFT2017-010 LED Rink Lights
Resolution #14
Moved By: Councillor Esseltine Seconded By: Councillor Rosehart
THAT Council receives Report RCP 17-35, Awarding RFT2017-010 LED Rink
Lights;
AND THAT Council awards RFT2017-010 to 911777 Ontario Limited O/A T.A.
Thomson Electrical Contractors for their tendered price of $104,375.05 before
taxes.
Carried
14. Unfinished Business
14.1. Notice of Annual Meeting of Shareholders of Tillsonburg Hydro Inc.
Notice of THI AGM 17
Resolution #15
Moved By: Councillor Esseltine Seconded By: Councillor Rosehart
THAT Council receives the Notice of the Annual Meeting of Shareholders of
Tillsonburg Hydro Inc.;
AND THAT Council calls a Special Council Meeting for June 27, 2017 at 10:00
a.m. in order that Council may attend the AGM.
Carried
15. Staff Information Reports
16. Committee Minutes & Reports
16.1. Committee Minutes
170606 Accessibility Advisory Committee MIN
170515 Canada 150 MIN
170504 HBC MIN
170515 Mem Park MIN
Council Meeting Minutes, June 12, 2017 - 10 -
Resolution #16
Moved By: Councillor Esseltine Seconded By: Councillor Hayes
THAT Council receives the Minutes of the Accessibility Advisory Committee
dated June 6, 2017, the Canada 150 Committee dated May 15, 2017, the
Heritage, Beautification and Cemetery Committee dated May 4, 2017, and the
Memorial Park Committee dated May 15, 2017, as information.
Carried
17. Notice of Motions
18. Resolutions
19. By-Laws
By-Laws from the Meeting of Monday, June 12, 2017
Resolution #17
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
19.1. THAT By-Law 4112, To confirm the proceedings of council at its meeting held on
the 12th day of June, 2017, be read for a first, second, third and final reading and
that the Mayor and the Clerk be and are hereby authorized to sign the same, and
place the corporate seal thereunto.
Carried
20. Items of Public Interest
Canada 150 Poster Contest Award Ceremony & Poster Exhibition – Friday, June 16, 2017
at 7:00 p.m. at the Station Arts Centre.
NHL Centennial Fan Arena coming to Tillsonburg August 10-12, 2017. Visit
www.tillsonburgfanarena.com for more information.
21. Adjournment
Resolution #18
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Monday, June 12, 2017 be adjourned at 8:12 p.m.
Carried