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170626 Regular Council AGDTable of Contents Agenda 3 Minutes of the Meeting of June 12, 2017 170612 Council MIN 12 FIN17-19 2016 Draft Financial Statements 2016 Draft Financial Statements - Corporation of the Town of Tillsonburg 22 2016 Draft Financial Statements - Trust Funds 42 2016 Draft Financial Statements - Waterworks Department 50 2016 Draft Financial Statements - Sanitary Sewer Department 59 Town of TIllsonburg Independence Letter 68 Application for Zone Change - ZN 7-17-05 - Jeffery Smith, 3311 Highway 3 ZN 7-17-05_ Report 70 Report Attachments - ZN 7-17-05 75 7-17-05_appl-20170509 78 Application for Zone Change - ZN 7-17-06 - Town of Tillsonburg & Chesterman Farm Equipment, Rokeby Road ZN 7-17-06_ Report 82 Report Attachments - ZN 7-17-06 88 Petition 95 Application 99 Correspondence - William Hayes 103 Local Court Security Advisory Committee Local Court Security Advisory Committee 060117 104 CL 17-14, Dedicating part of a public highway – Langrell Avenue & Fairview Street CL 17-15, Dedicate certain lands as part of a public highway 106 Correspondence - Jenkins & Gilvesy 108 By-Law 4113 110 FIN17-19 2016 Draft Financial Statements FIN17-19 2016 Draft Financial Statements 111 FIN17-20 Single Source Purchase Order Software FIN17-20 Single Source Purchase Order Software 112 FIN 17-21, 2017 Amended Tax Levy By-Law Schedule "A" 2017 Amended Tax Levy By-Law Schedule "A"114 Amended 2017 Final Levy By-Law 115 2017 MULTI RES TAX RATE IMPACT 117 FIN 17-22 Vacant Unit Tax Rebate Program Reform Report FIN 17- 22 118 Consultation letter from County Director of Corporate Services 120 1 E&E McLaughlin Response 123 Tillsonburg Chamber of Commerce Response 131 Committee Minutes 170620 Accessibility Advisory Committee MIN 133 170509 Development MIN 137 170613 Development MIN 141 170411 Fire Strat Plan MIN 146 170518 PRC MIN 148 Minutes, LPRCA 170405 LPRCA MIN 151 170503 LPRCA MIN 160 Minutes, Police Services Board 170419 PSB MIN 170 170517 PSB MIN 174 Appointment of Directors for the Board of Tillsonburg Hydro Inc. Brd of Dir List 2017 178 Auto Mayors Caucus to Promote Canadian Auto Auto Mayors Policy Workshop Document May 2017 179 Draft Auto Mayors NAFTA Letter 181 By-Law 4113, To dedicate certain lands as part of a public highway By-Law 4113 182 By-Law 4114, To amend By-Law 4106, To adopt Budgetary Estimates By-Law 4114 183 By-Law 4115, To Amend Zoning By-Law No. 3295 (Jeffery Smith, ZN 7-17-05) By-Law 4115 Text 185 Schedule A 186 By-Law 4117, To confirm the proceedings of Council Confirming By-Law 187 2 = 1. Call to Order 2. Adoption of Agenda Proposed Resolution #1 Moved By: Seconded By: THAT the Agenda as prepared for the Council meeting of Monday, June 26, 2017, be adopted. 3. Moment of Silence 4. Disclosures of Pecuniary Interest and the General Nature Thereof 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of June 12, 2017 170612 Council MIN Proposed Resolution #2 Moved By: Seconded By: THAT the Minutes of the Council Meeting of June 12, 2017, be approved. 6. Delegations and Presentations 6.1. Senior of the Year Award 2017 Presentation to Rachel Parker Presented by: Mayor Molnar The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, June 26, 2017 6:00 PM Council Chambers 200 Broadway, 2nd Floor AGENDA 3 Council Meeting – Agenda - 2 - 6.2. Volunteer Achievement Award Presentation to Bill Pratt Presented by: Councillor Stephenson 6.3. FIN17-19 2016 Draft Financial Statements Presented by: Christene Scrimgeour, Scrimgeour & Company. 2016 Draft Financial Statements - Corporation of the Town of Tillsonburg 2016 Draft Financial Statements - Trust Funds 2016 Draft Financial Statements - Waterworks Department 2016 Draft Financial Statements - Sanitary Sewer Department Town of TIllsonburg Independence Letter Proposed Resolution #3 Moved By: Seconded By: THAT Council receives the 2016 Draft Financial Statements as presented; AND THAT the 2016 Independence Letter be received. 7. Committee Reports & Presentations 8. Public Meetings 8.1. Application for Zone Change - ZN 7-17-05 - Jeffery Smith, 3311 Highway 3 ZN 7-17-05_ Report Report Attachments - ZN 7-17-05 7-17-05_appl-20170509 Proposed Resolution #4 Moved By: Seconded By: THAT Council approve the zone change application submitted by Jeffery Smith whereby the lands described as Part Lot 1, Concession 5NTR (Middleton), Part 1 of 41R- 928, known municipally as 3311 Highway 3, are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special Future Development Zone (FD-3)’ to permit an motor vehicle sales and service establishment on the subject lands. 4 Council Meeting – Agenda - 3 - 8.2. Application for Zone Change - ZN 7-17-06 - Town of Tillsonburg & Chesterman Farm Equipment, Rokeby Road ZN 7-17-06_ Report Report Attachments - ZN 7-17-06 Petition Application Correspondence - William Hayes Proposed Resolution #5 Moved By: Seconded By: THAT Council deny the zone change application submitted by Chesterman Farm Products Inc., whereby the lands described as Part Lot 10, Concession 4 NTR (Middleton), Lot 1641, Plan 500, and Part 1 of 41R-8386, in the Town of Tillsonburg, known municipally as 289 Rokeby Road, are to be rezoned from ‘General Industrial Zone (MG)’ to ‘Special Temporary General Industrial Zone (MG-T1)’ to permit a go kart racing track for a temporary period of 3 years on the subject lands. 9. Planning Applications 10. Information Items 10.1. Local Court Security Advisory Committee Local Court Security Advisory Committee 060117 Proposed Resolution #6 Moved By: Seconded By: THAT Council receives the Memo from Oxford County regarding a Local Court Security Advisory Committee; AND THAT the matter be referred to the CAO for a report and recommendation. 11. Mayor 12. Quarterly Reports 13. Reports from Departments 13.1. Chief Administrative Officer 5 Council Meeting – Agenda - 4 - 13.2. Clerk’s Office 13.2.1. CL 17-15, Dedicating part of a public highway – Langrell Avenue & Fairview Street CL 17-15, Dedicate certain lands as part of a public highway Correspondence - Jenkins & Gilvesy By-Law 4113 Proposed Resolution #7 Moved By: Seconded By: THAT Council receives Report CL 17-15, Dedicating part of a public highway – Langrell Avenue & Fairview Street; AND THAT By-Law 4113, be brought forward for Council’s consideration. 13.3. Development and Communication Services 13.4. Finance 13.4.1. FIN17-19 2016 Draft Financial Statements FIN17-19 2016 Draft Financial Statements Proposed Resolution #8 Moved By: Seconded By: THAT Council receives report FIN17-19 2016 Draft Financial Statements; AND THAT the Draft Financial Statements for the year ended December 31, 2016 be approved. 13.4.2. FIN17-20 Single Source Purchase Order Software FIN17-20 Single Source Purchase Order Software Proposed Resolution #9 Moved By: Seconded By: THAT Council receives Report FIN 17-20 Single Source Purchase Order Software; AND THAT Council authorizes Staff to forego the purchasing policy for this particular capital item; 6 Council Meeting – Agenda - 5 - AND FURTHER THAT the Single Source for the Purchase Order software purchase is awarded to Aptean at their proposed software cost of $57,724.43 and licensing costs of $7,491.02 (includes net HST). 13.4.3. FIN 17-21, 2017 Amended Tax Levy By-Law Schedule "A" 2017 Amended Tax Levy By-Law Schedule "A" Amended 2017 Final Levy By-Law 2017 MULTI RES TAX RATE IMPACT Proposed Resolution #10 Moved By: Seconded By: THAT Council receives Report FIN17-21 Amended 2017 Tax Levy By-Law Schedule “A”; AND THAT By-Law No. 4114 be approved amending Schedule “A” of By-Law 4106 for the adoption of tax rates. 13.4.4. FIN 17-22 Vacant Unit Tax Rebate Program Reform Report FIN 17- 22 Consultation letter from County Director of Corporate Services E&E McLaughlin Response Tillsonburg Chamber of Commerce Response Proposed Resolution #11 Moved By: Seconded By: THAT Council receives Report FIN 17- 22 Vacant Unit Tax Rebate Program Reform; AND THAT Council advises the County of Oxford of Tillsonburg’s opposition to phasing out the Vacant Unit Tax Rebate Program; AND THAT the Development Committee’s Resolution be forwarded to County Council before June 28th, 2017; AND FURTHER THAT staff be directed to look at alternate support programs if the County proceeds with the elimination of the Vacant Unit Tax Rebate Program. 13.5. Fire and Emergency Services 7 Council Meeting – Agenda - 6 - 13.6. Operations 13.7. Recreation, Culture & Park Services 14. Unfinished Business 15. Staff Information Reports 16. Committee Minutes & Reports 16.1. Committee Minutes 170620 Accessibility Advisory Committee MIN 170509 Development MIN 170613 Development MIN 170411 Fire Strat Plan MIN 170518 PRC MIN Proposed Resolution #12 Moved By: Seconded By: THAT Council receives the Minutes of the Accessibility Advisory Committee dated June 20, 2017, the Development Committee dated May 9, 2017 and June 13, 2017, the Fire Strategic Planning Committee dated April 11, 2017, and the Parks, Recreation and Culture Advisory Committee dated May 18, 2017, as information. 16.2. Minutes, LPRCA 170405 LPRCA MIN 170503 LPRCA MIN Proposed Resolution #13 Moved By: Seconded By: THAT Council receives the Minutes of the LPRCA dated April 5, 2017 and May 3, 2017, as information. 8 Council Meeting – Agenda - 7 - 16.3. Minutes, Police Services Board 170419 PSB MIN 170517 PSB MIN Proposed Resolution #14 Moved By: Seconded By: THAT Council receives the Minutes of the Police Services Board dated April 19, 2017 and May 17, 2017, as information. 17. Notice of Motions 18. Resolutions 18.1. Appointment of Directors for the Board of Tillsonburg Hydro Inc. Brd of Dir List 2017 Moved By: Seconded By: Proposed Resolution #15 THAT Council supports the appointment of John Gilvesy, Daniel Rasokas, Alex Urbanowicz, Ann Loker, Ernie Vidovic, Julie Ann Snell as Directors for Tillsonburg Hydro Inc. until the 2018 Annual General Meeting; AND THAT ______________________(Shareholder Representative), be appointed until further notice; AND FURTHER THAT this resolution be forwarded to the Tillsonburg Hydro Inc. Annual General Meeting scheduled for June 27, 2017. 18.2. Auto Mayors Caucus to Promote Canadian Auto Auto Mayors Policy Workshop Document May 2017 Draft Auto Mayors NAFTA Letter Moved By: Seconded By: Proposed Resolution #16 WHEREAS, the auto sector directly employs over 101,000 people in Ontario, and indirectly supports the creation of more than 300,000 good jobs in communities nationwide; 9 Council Meeting – Agenda - 8 - AND WHEREAS, the automotive industry represents Canada’s largest manufacturing sector, Ontario’s chief export and the economic lifeblood of hundreds of Canadian communities; AND WHEREAS, a thriving auto sector is an essential part of Tillsonburg’s local economy, stimulating growth, innovation, and the over 2,000 well paying jobs; AND WHEREAS, Canada’s auto sector has been deeply integrated with that of the United States since the early-20th century, as indicated by the 1965 Canada- US Auto Pact; AND WHEREAS, the North American Free Trade Agreement governs nearly every aspect of Canada and the United States’ economic relationship, including the import and export of auto parts and vehicles; AND WHEREAS, even minor changes to the established trade relationship between Canada and the United States could have enormous consequences for workers and consumers on both sides of the border; AND WHEREAS, in 2016 the government of Ontario and Michigan signed a Memorandum of Understanding calling for increased cooperation and partnership between their two automotive sectors; AND WHEREAS, the United States has announced its intent to renegotiate NAFTA; AND WHEREAS, Canada’s economic future and the continued wellbeing of Tillsonburg’s local economy depend on a thriving automotive sector; THEREFORE, be it resolved that Tillsonburg Town Council: 1. Join with Councils across Ontario in calling on the federal government to make the protection and growth of Canada’s automotive sector a key priority in the upcoming NAFTA negotiations; 2. And that the Mayor write a letter to Prime Minister Justin Trudeau and Dave McKenzie Member of Parliament, and Ernie Hardeman, Member of Provincial Parliament reinforcing these concerns; 3. And that Council urge those local members of Parliament who have not yet done so to join the parliamentary auto caucus, advocating for the wellbeing of Canada’s automotive sector in Ottawa. 10 Council Meeting – Agenda - 9 - 19. By-Laws By-Laws from the Meeting of Monday, June 26, 2017 Proposed Resolution #17 Moved By: Seconded By: 19.1. THAT By-Law 4113 , To dedicate certain lands as part of a public highway; By-Law 4114, To amend By-Law 4106, To adopt Budgetary Estimates; By-Law 4115, To Amend Zoning By-Law No. 3295 (Jeffery Smith, ZN 7-17-05) Schedule A be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Proposed Resolution #18 Moved By: Seconded By: 19.2 THAT By-Law 4117, To confirm the proceedings of Council at its meeting held on June 26, 2017, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. 20. Items of Public Interest 21. Adjournment Proposed Resolution #19 Moved By: Seconded By: THAT the Council Meeting of Monday, June 26, 2017 be adjourned at _____ p.m. 11 = ATTENDANCE Deputy Mayor Dave Beres Councillor Penny Esseltine Councillor Jim Hayes Councillor Chris Rosehart Regrets: Mayor Stephen Molnar, Councillor Brian Stephenson, Councillor Maxwell Adam Staff: David Calder, CAO Dave Rushton, Director of Finance/Treasurer Kevin DeLeebeeck, Director of Operations Rick Cox, Director of Recreation, Culture & Parks Tricia Smith, Deputy Clerk Regrets: Donna Wilson, Town Clerk 1. Call to Order The meeting was called to order at 6:01 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Agenda as prepared for the Council meeting of Monday, June 12, 2017, be adopted. Carried 3. Moment of Silence The Corporation of the Town of Tillsonburg COUNCIL MEETING Monday, June 12, 2017 6:00 PM Council Chambers 200 Broadway, 2nd Floor MINUTES 12 Council Meeting Minutes, June 12, 2017 - 2 - 4. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 5. Adoption of Council Minutes of Previous Meeting 5.1. Minutes of the Meeting of May 23, 2017 170523 Council MIN Resolution #2 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Minutes of the Council Meeting of May 23, 2017, be approved. Carried 6. Delegations and Presentations 7. Committee Minutes & Reports Resolution #3 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council move into the Committee of Adjustment to hear applications for Minor Variance at 6:05 p.m. Carried 8. Public Meetings 8.1. Application for Minor Variance - A-03/17 - JV Inc., 35 Harvey Street A-03/17 Report Report Attachments A-03/17 Application Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Report A-03/17 for the application for Minor Variance. Opportunity was given for comments and questions. No member of the public appeared in support of or in opposition to the application. 13 Council Meeting Minutes, June 12, 2017 - 3 - Council passed the following resolution: Resolution #4 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Tillsonburg Committee of Adjustment approves Application File A-03/17, submitted by JV Inc., for lands described as Part Lot 1106, Plan 500, in the Town of Tillsonburg, as it relates to relief from Section 13.2, Table 13.2 – Central Commercial Zone Provisions, to decrease the minimum required amenity area from 40 m2 per dwelling unit to nil, to facilitate the creation of 2 residential units on the upper floor of an existing commercial building, subject to the condition that a building permit for the proposed dwelling units shall be issued within one year of the date of the Committee's decision. Carried 8.2. Application for Minor Variance - A-04/17 - Simon Wagler, 3 Maple Lane A-04-17_Report Report Attachments A-04-17 Application Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Report A-04/17 for the application for Minor Variance. Opportunity was given for comments and questions. Concern was expressed regarding the drainage of the property and impact on neighbouring properties. The Development Planner indicated that the Town did review and approve the lot grading and drainage for the application. Dave Mendler appeared before council and indicated that he is not opposed to the application and did not have any concerns in relation to drainage on the property. Mr. Mendler noted that a swale is located between the proposed dwelling and his property which prevents any ponding of water on his property or on the lot behind his house. Jacob Wagler, representing applicant Simon Wagler appeared before council in support of the application. He noted that drainage issues were addressed at the time of severance of the property. 14 Council Meeting Minutes, June 12, 2017 - 4 - Mr. Wagler understood that the four pine trees on the south side of the property line would be removed and would support this. Greg D’Hustler appeared before council and commented on the proposed retaining wall to be installed around the 4th tree and expressed concerns regarding the appearance of the retaining wall, maintenance in this area and possible damage to the tree. Mr. D’Hustler asked if it would be more cost effective to remove the tree. Discussion took place regarding the removal of all four trees on the south property line. The Development Planner noted that a condition would be applied to the application that an arborist be brought in if the fourth tree was to remain to determine if the tree would survive the construction of the retaining wall. Mr. Wagler agreed to remove the four pine trees on the property. No other member of the public appeared in support of or in opposition to the application. Council passed the following resolution: Resolution #5 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT the Tillsonburg Committee of Adjustment approves Application File A-04/17, submitted by Simon Wagler, for lands described as Part Block A, Plan 507, Part 2 of 41R-9244, Town of Tillsonburg, as it relates to: 1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum permitted lot coverage of a ‘R1’ zoned lot from 33% to 34.7% of the lot area; and 2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum required rear yard depth from 12 m (39.3 ft) to 10.5 m (34.5 ft), to facilitate the construction of a single detached dwelling, subject to the condition that all four trees be removed on the south property line and that a building permit for the proposed dwelling shall be issued within one year of the date of the Committee's decision. Carried 15 Council Meeting Minutes, June 12, 2017 - 5 - Resolution #6 Moved By: Councillor Esseltine Seconded By: Councillor Rosehart THAT Council move out of the Committee of Adjustment and move back into regular session at 6:29 p.m. Carried 9. Planning Applications 9.1. Application for Condominium Conversion - Sireg Property Management - CD 17-02-7 - 183 Lisgar Avenue CD 17-02-7 Report Report Attachments Mr. Eric Gilbert, Development Planner, County of Oxford, appeared before Council and presented Report CD 17-02-7 for the application for Condominium Conversion. Bernie Divona, representing Sireg Property Management responded to questions of council. Resolution #7 Moved By: Councillor Esseltine Seconded By: Councillor Hayes THAT Council advise the County of Oxford that the Town supports the application by 2442583 Ontario Inc., to create a draft plan of condominium (File No.: CD 17-02-7) as applies to lands consisting of Part Lot 94, Lot 93, Plan M25, Parts 3, 5, 6 & 7, Plan 41R- 1397, Town of Tillsonburg, subject to the conditions of draft plan approval as contained in CP Report 2017-175. Carried 10. Information Items 11. Mayor 12. Quarterly Reports 16 Council Meeting Minutes, June 12, 2017 - 6 - 13. Reports from Departments 13.1. Chief Administrative Officer 13.2. Clerk’s Office 13.2.1. CL 17-14 - Enabling Accessibility Fund Project Proposal CL 17-14, Enabling Accessibility Fund Government Call for Proposals Discussion took place regarding the proposed project and options for the application submission. Staff to report back to council on the overall project in the event of a successful application. Resolution #8 Moved By: Councillor Esseltine Seconded By: Councillor Hayes THAT Council receives Report CL 17-14, Enabling Accessibility Fund Project Proposal, as information; AND THAT Council authorizes the submission of an application for the proposed project. Carried 13.3. Development and Communication Services 13.3.1. DCS 17-20 - Building Inspector I - Business Case DCS 17-20 - Building Inspector I - Business Case Business Case - Building Inspector I Resolution #9 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report DCS 17-20 - Building Inspector I - Business Case as information; AND THAT Council continues to support the requirements set in the Ontario Building Code Act to ensure adequate staffing are in place to administer the Ontario Building Code; 17 Council Meeting Minutes, June 12, 2017 - 7 - AND FURTHER THAT Council directs staff to proceed in establishing the Building Inspector I position and proceed with the recruitment process. Carried 13.4. Finance 13.4.1. FIN17-16 Annual Surplus/Deficit Allocation Policy FIN17-16 Annual Surplus/Deficit Allocation Policy Annual Surplus/Deficit Allocation Policy Resolution #10 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report FIN17-16 Annual Surplus/Deficit Allocation Policy as information; AND THAT Council approves the Annual Surplus/Deficit Allocation Policy. Carried 13.4.2. FIN17-17 - 2016 Surplus Allocation FIN17-17 - 2016 Surplus Allocation Resolution #11 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receive report FIN17-17 2016 Surplus Allocation as information. AND THAT Council approve the allocation of the 2016 surplus of $254,138 be contributed to specific reserves; Fleet & Equipment $200,000; Police Services Board $5,984; Recreation, Culture and Parks $2,025 and the balance to Tax Rate Stabilization $46,129. Carried 18 Council Meeting Minutes, June 12, 2017 - 8 - 13.4.3. FIN17-18 Golf Course Land Balance Clearing Transaction FIN17-18 Golf Course Land Balance Clearing Transaction Resolution #12 Moved By: Councillor Hayes Seconded By: Councillor Rosehart THAT Council receives report FIN 17-18 Golf Course Land Balance Clearing Transaction as information; AND THAT Council use $66,226.23 from the Tax Rate Stabilization Reserve to fund the revenue shortfall on the sale of land; AND THAT any the net proceeds from any future sale of lands previously obtained as part of the golf course redevelopment be used to reimburse the Tax Rate Stabilization Reserve; AND THAT the Town’s Financial Statements reflect the actions as noted in report FIN 17-18. Carried 13.5. Fire and Emergency Services 13.6. Operations 13.7. Recreation, Culture & Park Services 13.7.1. RCP 17-34 – Awarding RFP2017-004 Indoor Pool Deck Replacement RCP 17-34 - Awarding RFP2017-004 Indoor Pool Deck Replacement RFP2017-004 Pool Deck Tender Specifications Curved Tile Deck Drain photo Resolution #13 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT Council receives Report RCP 17-34 – Awarding RFP2017-004 Indoor Pool Deck Replacement; AND THAT the pool deck replacement project be deferred until 2018 and re- tendered to include replacement of the tile inside the pool tank. Carried 19 Council Meeting Minutes, June 12, 2017 - 9 - 13.7.2. RCP 17-35 – Awarding RFT2017-010 LED Rink Lights RCP 17-35 - Awarding RFT2017-010 LED Rink Lights Resolution #14 Moved By: Councillor Esseltine Seconded By: Councillor Rosehart THAT Council receives Report RCP 17-35, Awarding RFT2017-010 LED Rink Lights; AND THAT Council awards RFT2017-010 to 911777 Ontario Limited O/A T.A. Thomson Electrical Contractors for their tendered price of $104,375.05 before taxes. Carried 14. Unfinished Business 14.1. Notice of Annual Meeting of Shareholders of Tillsonburg Hydro Inc. Notice of THI AGM 17 Resolution #15 Moved By: Councillor Esseltine Seconded By: Councillor Rosehart THAT Council receives the Notice of the Annual Meeting of Shareholders of Tillsonburg Hydro Inc.; AND THAT Council calls a Special Council Meeting for June 27, 2017 at 10:00 a.m. in order that Council may attend the AGM. Carried 15. Staff Information Reports 16. Committee Minutes & Reports 16.1. Committee Minutes 170606 Accessibility Advisory Committee MIN 170515 Canada 150 MIN 170504 HBC MIN 170515 Mem Park MIN 20 Council Meeting Minutes, June 12, 2017 - 10 - Resolution #16 Moved By: Councillor Esseltine Seconded By: Councillor Hayes THAT Council receives the Minutes of the Accessibility Advisory Committee dated June 6, 2017, the Canada 150 Committee dated May 15, 2017, the Heritage, Beautification and Cemetery Committee dated May 4, 2017, and the Memorial Park Committee dated May 15, 2017, as information. Carried 17. Notice of Motions 18. Resolutions 19. By-Laws By-Laws from the Meeting of Monday, June 12, 2017 Resolution #17 Moved By: Councillor Rosehart Seconded By: Councillor Hayes 19.1. THAT By-Law 4112, To confirm the proceedings of council at its meeting held on the 12th day of June, 2017, be read for a first, second, third and final reading and that the Mayor and the Clerk be and are hereby authorized to sign the same, and place the corporate seal thereunto. Carried 20. Items of Public Interest Canada 150 Poster Contest Award Ceremony & Poster Exhibition – Friday, June 16, 2017 at 7:00 p.m. at the Station Arts Centre. NHL Centennial Fan Arena coming to Tillsonburg August 10-12, 2017. Visit www.tillsonburgfanarena.com for more information. 21. Adjournment Resolution #18 Moved By: Councillor Rosehart Seconded By: Councillor Hayes THAT the Council Meeting of Monday, June 12, 2017 be adjourned at 8:12 p.m. Carried 21 The Corporation of the Town of Tillsonburg Consolidated Financial Statements December 31, 2016 22 Contents Independent Auditor’s Report .................................................................................................................. 3 Consolidated Statement of Financial Position .......................................................................................... 4 Consolidated Statement of Operations and Accumulated Surplus .......................................................... 5 Consolidated statement of Cash Flows ..................................................................................................... 6 Consolidated Statement of Change in Net Financial Assets ..................................................................... 7 Notes to the Consolidated Financial Statements ..................................................................................... 8 Schedule 1 - Consolidated Schedule of Tangible Capital Assets ............................................................. 19 Schedule 2 - Consolidated Schedule of Segmented Information ........................................................... 20 23 Page | 3 Independent Auditor’s Report INDEPENDENT AUDITOR’S REPORT To the Members of Council, Ratepayers and Inhabitants of the Corporation of the Town of Tillsonburg: I have audited the accompanying consolidated financial statements of the Corporation of the Town of Tillsonburg, which comprise the Consolidated Statement of Financial Position as at December 31, 2016 and the Consolidated Statements of Operations and Accumulated Surplus, Cash Flows, and Change in Net Financial Assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether clue to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the consolidated financial statements present fairly, in all material respects, the financial position of the Corporation of the Town of Tillsonburg as at December 31, 2016 and its financial performance and its changes in cash flows and net financial assets for the year then ended in accordance with Canadian public sector accounting standards. June 26, 2017 London, Canada LICENSED PUBLIC ACCOUNTANT 24 Page | 4 Consolidated Statement of Financial Position The Corporation of the Town of Tillsonburg Consolidated Statement of Financial Position As at December 31, 2016 2016 2015 $$ FINANCIAL ASSETS Cash 4,911,801 2,511,209 Investments (note 8)35,452 31,931 Taxes receivable 829,371 1,045,270 Accounts receivable 1,203,612 2,176,724 Due from unconsolidated entities (note 17)1,350,956 1,073,562 Other long term assets (note 6)1,849,482 1,856,267 Investment in Tillsonburg Hydro Inc. (note 14)9,537,826 9,204,634 19,718,500 17,899,597 LIABILITIES Accounts payable and accrued liabilities 4,871,330 3,326,809 Other current liabilities 1,338,746 1,327,907 Deferred revenue (note 10)2,661,647 1,923,849 Accrued employee nenefits (notes 9, 15 and 16)332,850 332,653 Long-term debt (note 11)9,695,891 10,030,541 18,900,464 16,941,759 NET FINANCIAL ASSETS 818,036 957,838 NON-FINANCIAL ASSETS Tangible capital assets - net (schedule 1)52,164,723 53,178,924 Capital work in progress 1,567,516 478,296 Inventories 18,501 26,591 Prepaids and deferred charges 454,276 462,928 54,205,016 54,146,739 ACCUMULATED SURPLUS (note 13) 55,023,052 55,104,577 25 Page | 5 Consolidated Statement of Operations and Accumulated Surplus The Corporation of the Town of Tillsonburg Consolidated Statement of Operations and Accumulated Surplus For the year ending December 31, 2016 Budget Actual Actual 2016 2016 2015 $ $$ REVENUES Property taxation 13,537,700 13,638,403 13,223,917 User charges 3,830,100 4,046,662 4,005,258 Grants 515,200 606,504 694,020 Investment income 171,000 221,006 215,277 Penalties and interest on taxes 170,000 178,503 180,412 Donations 14,100 27,805 23,387 18,238,100 18,718,883 18,342,271 EXPENDITURES General government 2,177,300 2,739,597 2,949,758 Protection to persons and property 5,204,400 5,347,545 5,347,301 Transportation services 3,409,500 4,751,478 4,586,646 Environmental services 512,200 500,799 557,830 Health services 321,500 281,627 293,175 Recreation and cultural Services 4,221,600 4,818,441 4,731,322 Planning and development 455,700 844,972 707,039 16,302,200 19,284,459 19,173,071 (Excess expenditures over revenue) excess revenue over expenditures 1,935,900 (565,576)(830,800) OTHER Equity acquired in Tillsonburg Hydro Inc. (note 14)- 333,192 544,767 Loss on disposal of tangible capital assets - (207,167)(628,968) Government transfers related to capital 1,172,400 197,556 964,532 Donations and other revenues related to capital 500,500 100,945 800,036 Developer contributions related to capital 260,000 59,525 15,020 1,932,900 484,051 1,695,387 (Excess expenditures over revenue) excess revenue over expenditures (schedule 2)3,868,800 (81,525)864,587 Accumulated surplus beginning of year 55,104,577 55,104,577 54,239,990 26 Page | 6 Consolidated statement of Cash Flows The Corporation of the Town of Tillsonburg Consolidated Statement of Cash Flows For the year ending December 31, 2016 2016 2015 $$ NET INFLOW OF CASH RELATED TO THE FOLLOWING ACTIVITIES OPERATING (Excess expenditures over revenue) excess revenue over expenditures (81,525)864,587 Non-cash changes to operations: Amortization 2,458,408 2,446,252 Loss on disposal of tangible capital assets 680,789 721,794 Net Change in non-cash operating balances 3,211,757 233,738 Net Change in cash from operating activities 6,269,429 4,266,371 CAPITAL Acquisition of tangible capital assets (2,124,996)(3,634,512) (Increase) decrease in work in progress (1,089,220)829,183 Net Change in other non-financial assets 16,742 (422,266) Net Change in cash from capital activities (3,197,474)(3,227,595) INVESTING Net change in investments in Tillsonburg Hydro Inc. (note 14)(333,192)(544,767) FINANCING Net change in long term debt (334,650)(898,352) Net Change in cash and cash equivalents during the year 2,404,113 (404,343) Cash and cash equivalents, beginning of year 2,543,140 2,947,483 CASH AND CASH EQUIVALENTS, END OF YEAR 4,947,253 2,543,140 COMPRISED OF: Cash 4,911,801 2,511,209 Investments 35,452 31,931 27 Page | 7 Consolidated Statement of Change in Net Financial Assets The Corporation of the Town of Tillsonburg Consolidated Statement of Change in Net Financial Assets As at December 31, 2016 2016 2015 $$ (Excess expenditures over revenue) excess revenue over expenditures (81,525)864,587 Amortization of tangible capital assets 2,458,408 2,446,252 Acquisition of tangible capital assets (2,124,996)(3,634,512) Loss on sale of tangible capital assets 680,789 721,794 (Increase) decrease in work in progress (1,089,220)829,183 Disposal of supplies of inventory 8,090 6,914 Disposal of (acquisition of) prepaid expenses 8,652 (429,180) Increase In net financial liabilities (139,802)805,038 Net financial assets, beginning of year 957,838 152,800 818,036 957,838 28 Page | 8 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 Notes to the Consolidated Financial Statements 1. Nature of operations The Town of Tillsonburg (the Town), is a Town in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 2. Significant accounting policies The consolidated financial statements of the Corporation of the Town of Tillsonburg are prepared by management in accordance with Canadian public sector accounting standards. The focus of these consolidated financial statements is on the financial position of the Town and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Town and is the difference between financial assets and liabilities. This information presents the Town's overall future revenue requirements and its ability to finance activities and meet its obligations. The following outlines the significant accounting policies: (a) Reporting entity These consolidated financial statements reflect the assets, liabilities, revenue, expenditures and accumulated surplus and changes in investment in non-financial assets of the Town. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Tillsonburg Business Improvement Area Board of Management All interfund assets and liabilities and revenue and expenditures have been eliminated. The following municipal enterprises and utilities are not consolidated: Tillsonburg Waterworks Department Tillsonburg Sanitary Sewer Department Government business enterprises are separate legal entities that do not rely on the Town for funding. Investments in government business enterprises are accounted for using the modified equity method. Tillsonburg Hydro Inc. is a government business enterprise and the Town's investment in this corporation is reflected in these consolidated financial statements. 29 Page | 9 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 2. Significant accounting policies (continued) (b) Accounting for County and School Board transactions The taxation, other revenue, expenditures, assets and liabilities with respect to the operations of the School Boards, and the Town of Tillsonburg are not reflected in the operations in these consolidated financial statements. (c) Trust funds Trust funds and their related operations administered by the Town are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. (d) Accrual accounting The accrual basis of accounting recognizes revenue as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (e) Non-financial assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenue over expense, provides the Consolidated Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The costs, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 25-50 years Buildings and structures 30-70 years Leasehold improvements term of lease Vehicles 3-20 years Information technology 3-10 years Equipment 5-40 years Roads 20-50 years Bridges and other structures 40-50 years 30 Page | 10 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 2. Significant accounting policies (continued) (e) Non-financial assets continued The Town has a capitalization threshold of $5,000 to $25,000, depending on the nature of the assets, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. (f) Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. (g) Revenue recognition Government grants and transfers are recognized in the financial statements as revenue in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. (h) Deferred revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. (i) Financial instruments Financial instruments of the Town consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. 31 Page | 11 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 2. Significant accounting policies (continued) (j) Use of estimates The preparation of consolidated financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the consolidated financial statements, and the reported amounts of revenue and expenditures during the period. Actual results could differ from these estimates. 3. Tax revenue Property tax billings are prepared by the Town based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Town were reviewed and new values established based on a common valuation date which was used by the Town in computing the 2016 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments, made necessary by the determination of such appeals, will be recognized in the fiscal year they are determined and the effect shared with the County of Oxford and the appropriate School Boards. 4. Trust funds Trust funds administered by the Town amounting to $1,188,174 (2015 - $1,165,374) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations and Accumulated Surplus. 5. Operations of School Boards and the County of Oxford Further to note 3, the taxation revenue of the School Boards and County are comprised of the following: School Boards County $ $ Taxation 5,353,111 7,728,952 Requisitions 5,353,111 7,728,952 32 Page | 12 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 6. Other long-term assets Included in other long-term assets as at December 31, 2016, is land held for resale of $1,830,244 (2015 - $1,830,055). 7. Pension agreements The Town makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. The amount contributed to OMERS for 2016 was $676,758 (2015 - $651,552) for current service and is included as an expenditure on the Consolidated Statement of Operations. 8. Investments Investments of $35,452 (2015 - $31,931) are recorded at their market value and are short-term in nature. Investments consist of money market funds, which have a market value approximating cost. 9. Liability for vested sick leave benefits Effective January 1, 2000, the sick leave benefit plan was replaced by a short-term protection plan. Accumulation of sick leave benefits ceased December 31, 1999. Employees with accumulated sick leave benefits are entitled to receive payment of a maximum of fifty percent of their accumulated sick leave benefit as of December 31, 1999. Payments cannot be made in excess of 130 days. The liability for these accumulated days, to the extent that they have vested and could be taken in cash by the employee, approximated $14,694 (2015 - $14,475) at the end of the year. The full amount of this liability has been accrued on the Consolidated Statement of Financial Position. The anticipated payments in subsequent years are not determinable at this time. 10. Deferred revenue A requirement of the Canadian public sector accounting standards is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. 33 Page | 13 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 10. Deferred revenue (continued) The balances in the obligatory reserve funds of the Town are summarized as follows: 2016 2015 $$ Development charges 1,737,773 1,358,965 Federal gas tax 567,465 204,356 Building 206,892 149,924 Deferred operating revenue 149,517 210,604 2,661,647 1,923,849 11. Long-term debt a. The balance of net long-term liabilities reported on the Consolidated statement of financial position is made up of the following: 2016 2015 $$ Total long-term liabilities incurred by the Municipality 9,695,891 10,030,541 b. Principle due on net long-term liabilities reported in (a) is summarized as follows: 2017 to 2022 to 2027 and 2021 2026 thereafter $$$ Principle payments 3,883,752 2,139,855 3,672,284 c. Approval of the Ontario Municipal Board has been obtained for the long-term liabilities and commitments to be financed by revenue beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by— law. The principle and interest payments required to service these pending issues and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. 34 Page | 14 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 12. Long-term debt (continued) (d) The Town is not contingently liable for any long-term debt with respect to an unconsolidated local board at December 31, 2016. (e) Included in the long-term debt is a capital lease of $29,091 (2015 - $49,446) incurred to finance capital equipment. The lease expires in 2018. (f) Interest, for the year, for net long-term debt which is reported on the Consolidated Statement of Operations and Accumulated Surplus is $436,392 (2015 – $469,900). 13. Accumulated surplus The accumulated surplus on the Consolidated Statement of Financial Position at the end of the year are comprised of the following: 2016 2015 $$ Operating surplus (deficits) Revenue fund 254,138 88,486 Invested in tangible capital assets 42,079,405 42,561,124 Investment in Tillsonburg Hydro Inc. (note 14)9,537,826 9,204,634 Unfunded liability for unused vacation (note 16)- (134,797) Reserves set aside for specific purpose for acquisition of capital assets and general purposes 3,151,683 3,385,130 Accumulated surplus 55,023,052 55,104,577 14. Investment in Tillsonburg Hydro Inc. The Town accounts for its 100% investment in Tillsonburg Hydro Inc. using the modified equity method. Under this method, the accounting policies of Tillsonburg Hydro Inc. are not adjusted to conform to those of the Town. In subsequent years, the cost of this investment is increased by the earnings or decreased by the losses of Tillsonburg Hydro Inc. 35 Page | 15 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 14. Investment in Tillsonburg Hydro Inc. (continued) Tillsonburg Hydro Inc. prepares their financial statements in accordance with International Financial Reporting Standards ("IFRS"). 2016 2015 $$ Statement of Financial Position as at December 31 Current assets 6,857,548 6,551,543 Property, plant and equipment 10,426,340 9,913,580 Regulatory assets - 212,035 Non—regulatory assets 74,336 89,109 17,358,224 16,766,267 Current liabilities 3,377,190 3,688,269 Long-term liabilities 2,546,847 2,682,977 Regulatory liabilities 705,974 - Equity 10,728,213 10,395,021 17,358,224 16,766,267 Statements of Comprehensive Income and Retained Earnings Power revenue 26,053,864 23,698,378 Cost of power 26,053,864 23,698,378 Gross margin - - Distribution revenue 3,661,445 3,651,920 Net non—utility revenue 39,806 32,762 Expenditures 3,093,559 2,871,415 Net operating revenue 607,692 813,267 Provision for taxes 124,500 118,500 Net earnings for the year, before dividends 483,192 694,767 Dividends 150,000 150,000 Net change in investment in Tillsonburg Hydro Inc. 333,192 544,767 Opening, Investment in Tillsonburg Hydro Inc. 9,204,634 8,659,867 Net change in investment in Tillsonburg Hydro Inc. 333,192 544,767 Closing, Investment in Tillsonburg Hydro Inc. 9,537,826 9,204,634 36 Page | 16 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 15. Post-employment benefit liability Included in the accrued employee benefits is an amount for post—employment benefits of $41,866 (2015 - $56,305). The Town provides certain employee benefits which will require funding in future periods. An internal estimate of future liabilities was completed and forms the basis for the estimated liability reported in these consolidated financial statements. 16. Liability for vacation credits During 2014, the Town determined that under their vacation plan, some vacation credits are earned as at December 31 of each year, but are generally not utilized until a later date. These credits are available to employees to take in future periods. The approximate value of these credits at December 31, 2016 is $nil (2015 - $134,797). 17. Due from unconsolidated entities The banking activities of the following entities are administered by the Town. Accordingly, the amount due from these entities represents the net working capital position between the Town and the entity as follows: 2016 2015 $$ Tillsonburg Hydro Inc.829,781 740,651 Town of Tillsonburg - Waterworks Department 305,586 208,462 Town of Tillsonburg - Sanitary Sewer Department 215,589 124,448 1,350,956 1,073,561 18. Budget figures The Town's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2016 is reflected on the Consolidated Statement of Operations and Accumulated Surplus. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from reserve funds and by the application of applicable grants or other funds available to apply to capital projects. Amortization was not contemplated on development of the budget and, as such, has not been included. The chart below reconciles the approved budget to the budget figures reported in these consolidated financial statements: 37 Page | 17 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 18. Budget figures (continued) 2016 $ REVENUES Operating budget 18,557,300 Capital budget 5,880,700 Less: Transfers from other funds (1,405,400) Proceeds on debt issue (1,644,800) Total revenue 21,387,800 EXPENDITURES Operating budget 18,557,300 Capital budget 5,880,700 Less: Transfers from other funds (709,500) Capital expenses (5,322,000) Debt principle payments (887,500) Total Expenses 17,519,000 Annual Surplus 3,868,800 19. Contingent liabilities - Contaminated Sites The Public Sector Accounting Board of CPA Canada released a standard, 3510, related to contaminated sites. This standard requires municipalities to evaluate sites owned by the municipality and the associated costs, if any, to remediate such sites, as well as financial statement presentation and criteria to recognize these costs. The Town received an order from the Ministry of Natural Resources to clean up the discharge from a failing abandoned oil well. The source well is under an existing road embankment, however, the exact location is not apparent. The responsibility for the cost to clean up and plug the abandoned oil well is in dispute. The matter has been referred to legal counsel and the outcome is not determinable at this time. The Town is not aware of any other contaminated sites. 38 Page | 18 Corporation of the Town of Tillsonburg Notes to the Consolidated Financial Statements December 31, 2016 20. Contingent liability The Town received correspondence from the Ontario Workplace Safety and Insurance Board (WSIB) which estimates the cost to the Town of future benefits payable under presumptive cancer legislation for volunteer firefighters of $88,387 (2015 – $92,832). This estimate was prepared by WSIB using Province wide estimates based on actuarial assumptions. This liability has not been accrued in the financial statements. 21. Public sector salary disclosure There were eleven employees in 2016 paid a salary, as defined in the Public Sector Disclosure Act, 1996, of $100,000 or more. 22. Comparative balances Certain comparative balances have been reclassified to conform with the current year's financial statement presentation. 23. Segmented information Segmented information is presented on Schedule 2. The Town is a diversified municipality and provides a wide range of services to its citizens including police, fire, transportation and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. 39 Page | 19 Schedule 1 - Consolidated Schedule of Tangible Capital Assets Town of Tillsonburg Schedule 1 - Consolidated Schedule of Tangible Capital AssetsFor the year ended December 31, 2016 Land Building & Fixtures Furniture & Equipment Computer Hardware Transportation Equipment Roads & Bridges Communication Equipment Other equipment 2016 Total 2015 Total $ $ $ $ $ $ $ $ $ $ COSTBalance, Beginning of year1,881,721 21,622,166 125,004 1,093,111 6,085,974 56,480,824 1,564,176 3,102,881 91,955,85789,740,256Add:Additions during the year599,173251,968 1,093,442 63,050 117,363 2,124,9963,634,512Less: Disposals during the year(614,760)(189,563) (246,780) (53,484) (1,104,587)(1,418,911)Balance, End of year1,266,961 22,221,339 125,004 1,093,111 6,148,379 57,327,486 1,627,226 3,166,760 92,976,26691,955,857ACCUMULATED AMORTIZATIONBalance, Beginning of year- 7,653,415 92,307 816,615 3,828,672 23,654,260 280,732 2,450,932 38,776,93337,027,798Add:Amortization during the year478,899 6,151 82,540 373,983 1,262,496 93,002 161,337 2,458,4082,446,252Less: Disposals during the year(189,563) (180,896) (53,339) (423,798)(697,117)Balance, End of year- 8,132,314 98,458 899,155 4,013,092 24,735,860 373,734 2,558,930 40,811,54338,776,933NET BOOK VALUE OF TANGIBLE CAPITAL ASSETS 1,266,961 14,089,025 26,546 193,956 2,135,287 32,591,626 1,253,492 607,830 52,164,72353,178,924 40 Page | 20 Schedule 2 - Consolidated Schedule of Segmented Information Town of Tillsonburg Schedule 2 - Consolidated Schedule of Segmented InformationFor the year ended December 31, 2016 General Government Protection Services Transportation Services Environmental Services Health Services Recreation and Cultural Services Planning and Development Total Actual Actual Actual Actual Actual Actual Actual Actual$ $ $ $ $ $ $$Taxation13,383,076 - 137,942 - - - 117,38513,638,403User charges516,914 1,138,177 499,998 127,102 127,484 1,455,901 181,0864,046,662Grants200,671 109,704 82,887 133,840 - 70,032 9,370606,504Investment income213,351 - - - 7,451 - 204221,006Penalties and interest on taxes 178,503 - - - - - -178,503Donations- - - - 500 18,848 8,45727,80514,492,515 1,247,881 720,827 260,942 135,435 1,544,781 316,50218,718,883Wages and benefits 2,104,496 1,627,539 1,672,104 81,707118,587 2,587,727 300,0958,492,255Materials and supplies 759,904 228,971 946,521 107,20433,344 1,088,807 27,0903,191,841Amortization596,137 67,639 1,296,557 8,692 3,024 401,034 85,3262,458,409Other475,972 135,692 71,030 - 822 205,107 304,3301,192,953Contracted expenditures 451,827 3,102,520 292,195 170,788 21,546 319,538 66,1754,424,589Debt interest46,387 - 163,843 - - 164,804 61,956436,990Interfuctional transfers (1,695,126) 185,184 309,228 132,408 104,304 51,424 -(912,578)2,739,597 5,347,545 4,751,478 500,799 281,627 4,818,441 844,97219,284,459 Excess of Revenue over Expenditures (Expenditures over Revenue)11,752,918 (4,099,664) (4,030,651) (239,857) (146,192) (3,273,660) (528,470)(565,576)OTHEREquity in Tillsonburg Hydro Inc. 333,192 - - - - - -333,192Sale of assets(442,988) - (65,883) - - - 301,704(207,167)Government transfers related to capital - - 98,229 10,327 - 89,000 -197,556Donations and other revenues related to capital 1,435 - 7,355 - 4,800 87,355 -100,945Developer contributions related to capital - - - - - 59,525 -59,525(108,361) - 39,701 10,327 4,800 235,880 301,704484,05111,644,557 (4,099,664) (3,990,950) (229,530) (141,392) (3,037,780) (226,766)(81,525)NET REQUISITION ON MUNCIPALITYEXPENDITURESREVENUETOTAL EXPENDITURES 41 The Corporation of the Town of Tillsonburg Trust Funds Financial Statements December 31, 2016 42 Contents Independent Auditor’s Report .................................................................................................................. 3 Statement of Financial Position ................................................................................................................ 4 Statement of Operations and Accumulated Surplus ................................................................................ 5 Statement of Cash Flows .......................................................................................................................... 6 Notes to the Financial Statements ............................................................................................................ 7 43 Page | 3 Independent Auditor’s Report INDEPENDENT AUDITOR’S REPORT To the Members of Council, Ratepayers and Inhabitants of the Corporation of the Town of Tillsonburg: I have audited the accompanying financial statements of the Corporation of the Town of Tillsonburg Trust Funds, which comprise the statement of financial position as at December 31, 2016 and the statements of operations and accumulated surplus and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the financial statements present fairly, in all material respects, the financial position of the Corporation of the Town of Tillsonburg Trust Funds as at December 31, 2016 and its financial performance and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. June 26, 2017 London, Canada LICENSED PUBLIC ACCOUNTANT 44 Page | 4 Statement of Financial Position The Corporation of the Town of Tillsonburg Trust Funds Statement of Financial Position As at December 31, 2016 2016 2015 $$ FINANCIAL ASSETS Cash 458,223 457,429 Investments (note 3)720,000 720,000 Due from Town of Tillsonburg 9,565 - Interest receivable 316 1,787 Donations receivable 70 - 1,188,174 1,179,216 LIABILITIES Due to Town of Tillsonburg - 13,842 - 13,842 NET LIABILITIES 1,188,174 1,165,374 ACCUMULATED SURPLUS (note 4) 1,188,174 1,165,374 45 Page | 5 Statement of Operations and Accumulated Surplus The Corporation of the Town of Tillsonburg Trust Funds Statement of Operations and Accumulated Surplus As at December 31, 2016 Actual Actual 2016 2015 $$ REVENUES Interest 10,233 11,811 Donations and fees 32,196 19,345 Other revenue 24,036 33,621 66,465 64,777 EXPENDITURES Donations 4,350 6,800 Expenditures for trust fund obligations 39,315 80,478 43,665 87,278 Excess revenues over expenditures (excess expenditures over revenues)22,800 (22,501) Accumulated surplus beginning of year 1,165,374 1,187,875 ACCUMULATED SURPLUS, END OF YEAR (note 4) 1,188,174 1,165,374 46 Page | 6 Statement of Cash Flows The Corporation of the Town of Tillsonburg Trust Funds Statement of Cash Flows As at December 31, 2016 2016 2015 $$ NET INFLOW OF CASH RELATED TO THE FOLLOWING ACTIVITIES OPERATING Excess revenues over expenditures (excess expenditures over revenues)22,800 (22,501) Change in non-cash operating balances Due (to) from Town of Tillsonburg (23,407)17,871 Interest receivable 1,471 (1,787) Donations receivable (70)- Increase in cash and cash equivalents 794 (6,417) Cash and cash equivalents, beginning of year 1,177,429 1,183,846 CASH AND CASH EQUIVALENTS, END OF YEAR 1,178,223 1,177,429 CONSISTS OF: Bank 458,223 457,429 Investments 720,000 720,000 1,178,223 1,177,429 47 Page | 7 Corporation of the Town of Tillsonburg Trust Funds Notes to the Financial Statements December 31, 2016 Notes to the Financial Statements 1. Nature of operations The following Trust Funds are held and managed by the Town of Tillsonburg. • Annandale House • Cemetery Maintenance • Cemetery Perpetual Care • Cemetery Prepaid Costs • Community Trust Fund • Lake Lisgar Revitalization Fund • Parkland Trust • Scholarship Trust Fund The Cemetery Perpetual Care and Cemetery Prepaid Costs are regulated by the Bereavement Authority of Ontario while the remaining trusts have council appointed trustees who control the respective Trust’s revenues and expenditures. 2. Accounting policies The financial statements of the Corporation of the Town of Tillsonburg - Trust Funds are prepared by management in accordance with Canadian public sector accounting standards (a) Basis of accounting Revenues are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (b) Financial instruments The financial instruments of the trust funds consist of cash and accounts receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. (c) Use of estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the period. Actual results could differ from these estimates. 48 Page | 8 Corporation of the Town of Tillsonburg Trust Funds Notes to the Financial Statements December 31, 2016 3. Investments The investments of the trust fund of $720,000 (2015 — $720,000) reported on the Statement of Financial Position are recorded at cost which approximates market value. 4. Accumulated Surplus The accumulated surplus of the trust funds is comprised of the following: 2016 2015 $ $ Cemetery Perpetual Care 866,000 843,414 Annandale House 103,235 106,709 Community Trust Fund 63,071 56,928 Parkland Trust 44,762 43,923 Scholarship Trust Fund 38,342 38,002 Cemetery Maintenance 33,678 33,065 Cemetery Prepaid Costs 29,911 29,830 Lake Lisgar Revitalization 9,175 13,503 1,188,174 1,165,374 49 The Corporation of the Town of Tillsonburg Waterworks Department Financial Statements December 31, 2016 50 Contents Independent Auditor’s Report .................................................................................................................. 3 Statement of Financial Position ................................................................................................................ 3 Statement of Operations and Accumulated Surplus ................................................................................ 5 Statement of Cash Flows .......................................................................................................................... 6 Statement of Change in Net Financial Liabilities ...................................................................................... 7 Notes to the Financial Statements ............................................................................................................ 8 51 Page | 3 Independent Auditor’s Report INDEPENDENT AUDITOR’S REPORT To the Members of Council, Ratepayers and Inhabitants of the Corporation of the Town of Tillsonburg: I have audited the accompanying financial statements of Corporation of the Town of Tillsonburg Waterworks Department, which comprise the statement of financial position as at December 31, 2016 and the statements of operations and accumulated surplus, cash flows and change in net financial liabilities for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the financial statements present fairly, in all material respects, the financial position of the Corporation of the Town of Tillsonburg Waterworks Department as at December 31, 2016 and its financial performance and its changes in cash flows and net financial liabilities for the year then ended in accordance with Canadian public sector accounting standards. June 26, 2017 London, Canada LICENSED PUBLIC ACCOUNTANT 52 Page | 4 Statement of Financial Position The Corporation of the Town of Tillsonburg Waterworks Department Statement of Financial Position As at December 31, 2016 2016 2015 $$ FINANCIAL ASSETS Accounts receivable 389,579 430,736 389,579 430,736 LIABILITIES Due to Town of Tillsonburg (note 3) 310,354 211,360 Due to County of Oxford 151,611 294,208 461,965 505,568 NET LIABILITIES (72,386)(74,832) NON-FINANCIAL ASSETS Inventory 72,387 74,832 ACCUMULATED SURPLUS -- 53 Page | 5 Statement of Operations and Accumulated Surplus The Corporation of the Town of Tillsonburg Waterworks Department Statement of Operations and Accumulated Surplus As at December 31, 2016 Budget Actual Actual 2016 2016 2015 $ $$ REVENUES Direct water billings 3,295,100 3,116,631 3,079,019 Capital surcharge 66,500 58,954 64,790 Other revenue 16,000 34,465 33,226 3,377,600 3,210,050 3,177,035 EXPENDITURES Operating and maintenance 990,800 950,050 1,001,424 Customer service 289,800 305,864 309,973 Bad debt expense 20,200 9,157 7,124 Equipment and distrubtion system 190,000 266,719 358,205 1,490,800 1,531,790 1,676,726 OTHER EXPENDITURES County of Oxford 1,886,800 1,678,260 1,500,309 Excess revenues over expenditures - -- Accumulated surplus beginning of year - -- ACCUMULATED SURPLUS, END OF YEAR - -- 54 Page | 6 Statement of Cash Flows The Corporation of the Town of Tillsonburg Waterworks Department Statement of Cash Flows As at December 31, 2016 2016 2015 $$ NET INFLOW OF CASH RELATED TO THE FOLLOWING ACTIVITIES OPERATING Excess revenues over expenditures - - Cash, beginning of year - - - - CASH, END OF YEAR - - 55 Page | 7 Statement of Change in Net Financial Liabilities The Corporation of the Town of Tillsonburg Waterworks Department Statement of Change in Net Financial Liabilities As at December 31, 2016 2016 2015 $$ Excess revenues over expenditures -- Decrease in inventory 2,445 17,837 Increase in net financial liabilities 2,445 17,837 Net financial liabilities, beginning of year (74,832)(92,669) (72,387)(74,832) NET FINANCIAL LIABILITES, END OF YEAR (72,387)(74,832) 56 Page | 8 Corporation of the Town of Tillsonburg Waterworks Department Notes to the Financial Statements December 31, 2016 Notes to the Financial Statements 1. Nature of operations The Town of Tillsonburg Waterworks Department is a municipal enterprise in the Province of Ontario. Canada. Its operations are governed by the provisions of provincial statutes. Effective January 1, 2000, responsibility for the Waterworks system was assumed by the County of Oxford. 2. Accounting policies The financial statements of the Town of Tillsonburg Waterworks Department are the representation of the Department prepared in accordance with Canadian public sector accounting standards. The significant accounting policies are summarized as follows: (a) Reporting entity The financial statements reflect the assets liabilities, revenues and expenditures and accumulated surplus of the Department. (b) Basis of accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. (c) Non-financial assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year, together with the excess of revenues over expenditures provides the change in net financial assets for the year. (d) Tangible capital assets The Department does not own any tangible capital assets. (e) Financial instruments Financial instruments of the Department consist of accounts receivable and due to County of Oxford and due to Town of Tillsonburg. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. 57 Page | 9 Corporation of the Town of Tillsonburg Waterworks Department Notes to the Financial Statements December 31, 2016 2. Accounting policies (continued) (f) Revenue recognition Revenue is recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur providing the transfers are authorized. Any eligibility criteria have been met and reasonable estimates of the amounts can be made. Service billing revenue is recorded on the basis of regular meter readings and the estimates of customer usage since the last meter reading to the end of the year. (g) Use of estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the period. Since precise determination of many assets and liabilities is dependent upon future events. The preparation of periodic financial statements necessarily involves the use of estimates and approximations. Actual results could differ from management's best estimates as additional information becomes available in the future. (h) Inventory Inventory of supplies is valued at the lower of cost and replacement value. Cost is determined on an averaged basis. (i) Budget The operating budget approved by the County of Oxford for 2016 is reflected on the statement of operations. 3. Continuing operations All banking activities are administered by the Town of Tillsonburg, on behalf of waterworks activities. The amount due to the Town of Tillsonburg represents the net working capital position between the Town and Waterworks Department after adding or deducting payments made to or received from the County of Oxford. 58 The Corporation of the Town of Tillsonburg Sanitary Sewer Department Financial Statements December 31, 2016 59 Contents Independent Auditor’s Report .................................................................................................................. 3 Statement of Financial Position ................................................................................................................ 3 Statement of Operations and Accumulated Surplus ................................................................................ 5 Statement of Cash Flows .......................................................................................................................... 6 Statement of Change in Net Financial Assets ........................................................................................... 7 Notes to the Financial Statements ............................................................................................................ 8 60 Page | 3 Independent Auditor’s Report INDEPENDENT AUDITOR’S REPORT To the Members of Council, Ratepayers and Inhabitants of the Corporation of the Town of Tillsonburg: I have audited the accompanying financial statements of the Corporation of Town of Tillsonburg Sanitary Sewer Department, which comprise the statement of financial position as at December 31, 2016 and the statements of operations and accumulated surplus, cash flows and change in net financial assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the financial statements present fairly, in all material respects, the financial position of the Corporation of the Town of Tillsonburg Sanitary Sewer Department as at December 31, 2016 and its financial performance and its changes in net financial assets and cash flows for the year then ended in accordance with Canadian public sector accounting standards. June 26, 2017 London, Canada LICENSED PUBLIC ACCOUNTANT 61 Page | 4 Statement of Financial Position The Corporation of the Town of Tillsonburg Sanitary Sewer Department Statement of Financial Position As at December 31, 2016 2016 2015 $$ FINANCIAL ASSETS Accounts receivable 367,182 412,934 367,182 412,934 LIABILITIES Due to Town of Tillsonburg (note 3) 212,692 121,551 Due to County of Oxford 154,490 291,383 367,182 412,934 NET FINANCIAL ASSETS - - ACCUMULATED SURPLUS - - 62 Page | 5 Statement of Operations and Accumulated Surplus The Corporation of the Town of Tillsonburg Sanitary Sewer Department Statement of Operations and Accumulated Surplus As at December 31, 2016 Budget Actual Actual 2016 2016 2015 $ $$ REVENUES Taxation 469,600 462,378 479,912 Surcharge on direct water billings - usage 2,912,700 3,039,499 3,050,777 Surcharge on direct water billings - capital 63,500 56,544 62,249 Sundry - 67 - 3,445,800 3,558,488 3,592,938 EXPENDITURES Operating and maintenance 264,800 207,020 197,907 Bad debt expense - 11,321 11,810 Equipment and distrubtion system 20,000 15,941 102,356 284,800 234,282 312,073 OTHER EXPENDITURES County of Oxford 3,161,000 3,324,206 3,280,865 Excess revenues over expenditures - - - Accumulated surplus beginning of year - - - ACCUMULATED SURPLUS, END OF YEAR - - - 63 Page | 6 Statement of Cash Flows The Corporation of the Town of Tillsonburg Sanitary Sewer Department Statement of Cash Flows As at December 31, 2016 2016 2015 $$ NET INFLOW OF CASH RELATED TO THE FOLLOWING ACTIVITIES OPERATING Excess revenues over expenditures - - Cash, beginning of year - - - - CASH, END OF YEAR - - 64 Page | 7 Statement of Change in Net Financial Assets The Corporation of the Town of Tillsonburg Sanitary Sewer Department Statement of Change in Net Financial Assets As at December 31, 2016 2016 2015 $$ Excess revenues over expenditures - - Net financial assets, beginning of year - - - - NET FINANCIAL ASSETS, END OF YEAR - - 65 Page | 8 Corporation of the Town of Tillsonburg Sanitary Sewer Department Notes to the Financial Statements December 31, 2016 Notes to the Financial Statements 1. Nature of operations The Town of Tillsonburg Sanitary Sewer Department is a municipal enterprise in the Province of Ontario. Canada. lts operations are governed by the provisions of provincial statutes. Effective January 1, 2000, responsibility for the Sanitary Sewer system was assumed by the County of Oxford. 2. Accounting policies The financial statements of the Town of Tillsonburg Sanitary Sewer Department are the representation of the Department prepared in accordance with Canadian public sector accounting standards. The significant accounting policies are summarized as follows: (a) Reporting entity The financial statements reflect the assets, liabilities, revenues and expenditures and accumulated surplus of the Department. (b) Basis of accounting Revenues and expenditures are reported on the accrual basis of accounting. The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of the receipt of goods or services and the creation of a legal obligation to pay. (c) Tangible capital assets The Department does not own any tangible capital assets. (d) Financial instruments Financial instruments of the Department consist of accounts receivable and due to County of Oxford and due to Town of Tillsonburg. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. (e) Revenue recognition Taxation revenue is recognized in the financial statements in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. Service billing revenue is recorded on the basis of regular meter readings and the estimates of customer usage since the last meter reading to the end of the year. 66 Page | 9 Corporation of the Town of Tillsonburg Sanitary Sewer Department Notes to the Financial Statements December 31, 2016 2. Accounting policies (continued) (f) Use of estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the period. Since precise determination of many assets and liabilities is dependent upon future events, the preparation of periodic financial statements necessarily involves the use of estimates and approximations. Actual results could differ from management's best estimates, as additional information becomes available in the future. (g) Budget The operating budget approved by the County of Oxford for 2016 is reflected on the statement of operations. 3. Continuing operations All banking activities are administered by the Town of Tillsonburg on behalf of sewer activities. The amount due to the Town of Tillsonburg represents the net working capital position between the Town and Sanitary Sewer Department after adding or deducting payments made to or received from the County of Oxford. 67 68 69 Page 1 of 5 Report No: CP 2017-178 COMMUNITY PLANNING Council Date: June 26, 2017 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Application for Zone Change ZN 7-17-05 – Jeffery Smith REPORT HIGHLIGHTS • The application for Zone Change proposes to rezone the subject property to ‘Special Future Development Zone (FD-3)’ to permit an auto restoration and detailing business, with accessory vehicle sales as an additional permitted use on the subject property. • Planning staff are recommending that the application be supported, as the proposed automotive business is an appropriate interim use, until such a time as the lands are developed for industrial purposes in accordance with the Official Plan. DISCUSSION Background OWNER / APPLICANT: Jeffery Smith 3311 Highway 3, Tillsonburg ON N4G 4G8 LOCATION: The subject property is described as Part Lot 1, Concession 5 NTR (Middleton), and Part 1 of 41R-928, in the Town of Tillsonburg. The lands are located on the south side of Highway 3, lying between Bayham Drive and Clearview Drive, and are municipally known as 3311 Highway 3. COUNTY OF OXFORD OFFICIAL PLAN: Existing: Schedule “T-1” Town of Tillsonburg Land Use Plan Industrial TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: Future Development Zone (FD) Proposed Zoning: Special Future Development Zone (FD-3) 70 Report No: CP 2017-178 COMMUNITY PLANNING Council Date: June 26, 2017 Page 2 of 5 PROPOSAL: The purpose of the application for Zone Change is to permit a motor vehicle sales and service establishment, within the existing accessory structure on the subject lands. The applicant proposes to relocate an existing auto restoration and detailing business, which includes accessory sales, to the subject property and to reside in the dwelling on the located on the lands. The subject property is approximately 0.4 ha (1 ac) and contains a dwelling (circa 1970) and accessory building (circa 1987) with a gross floor area of 195 m2 (2100 ft2). The existing accessory building was recently vacated by a metal fabrication business. Surrounding land uses to the south, west and east are agricultural. Industrial uses (Siemens Canada) are present to the north on the opposite side of Highway 3. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, 2015 Aerial Map, provides an aerial view of the subject property. Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: - providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; - planning for, protecting and preserving employment areas for current and future uses; and - ensuring the necessary infrastructure is provided to support current and projected needs. OFFICIAL PLAN: The subject lands are designated ‘Industrial’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Industrial use are intended to accommodate uses such as assembling, manufacturing, fabricating, processing, repair activities, environmental industries, wholesaling, storage and warehousing industries, 71 Report No: CP 2017-178 COMMUNITY PLANNING Council Date: June 26, 2017 Page 3 of 5 construction industries, communication and utility industries, transportation and cartage industries, and technological service industries. Section 8.3.5.1 - Industrial Areas - New Uses provides that industries will be permitted to combine technological, manufacturing or processing, office, sales and management activities within the Industrial Area designation. Ancillary uses may be permitted subject to site specific zoning and may include service-commercial uses such as restaurants, garages and material suppliers which directly and primarily serve the industries or employees of industry while at work, provided they are not disruptive to the surrounding industrial neighbourhood and are designed attractively. In order to maintain the viability of Industrial Areas, Town Council shall limit the amount of non- industrial activity permitted in the Industrial Areas designation. Chapter 10 of the Official Plan contains policies which recognize the importance of the Zoning By-law in implementing the Plan. It is the intent of the Official Plan that the long-term use of land conform with objectives and policies of the Plan and it is the intent that non-conforming uses will convert, relocate or redevelop over time so that the subject land may be used in conformity with the relevant policies of the Plan. Section 10.3.5 provides that a legally established land use or use permitted by existing zoning which does not conform to the Official Plan may be recognized as a permitted use in the zoning by-law where the Area Council is of the opinion that: • The use or existing zoning, does not involve hazardous activities or substances. • The use, or existing zoning, does not contribute to air, water or land pollution problems. • The use, or existing zoning, can or has achieved an acceptable measure of compatibility with adjacent uses, is not associated with any building deterioration or lack of property maintenance, does not generate traffic that threatens the safety of the surrounding area, and does not interfere with the development of conforming uses in the surrounding area. • The long-term continuation and any potential expansion of the use or change in use is in compliance with existing zoning and will not detract from the general intent of the Official Plan. • Recognition of the use, or existing zoning in the zoning by-law, is not likely to result in proposals to amend the Plan to allow similar types of uses. For uses recognized by existing zoning, but that do not conform to the Official Plan, Area Councils may permit minor expansion or minor change in use provided that: • Existing or proposed services including water supply, sewage facilities, stormwater management and road access are adequate; • Parking and loading facilities are adequate or will be made adequate to serve the proposed use; • The proposal will be compatible with existing land uses in the vicinity in terms of noise, odour, emissions, vehicular traffic and visual intrusion and may be required to include measures that improve compatibility of the use with the surrounding area. Proposals may be subject to site plan control to ensure compatibility; • Proposals shall comply with the policies of Section 3.2, Environmental Resource Policies. 72 Report No: CP 2017-178 COMMUNITY PLANNING Council Date: June 26, 2017 Page 4 of 5 TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘Future Development Zone (FD)’, according to the Town of Tillsonburg Zoning By-law. The FD Zone is a holding zone, intended to preserve the lands for their long-term intended use (in this instance, industrial). Permitted uses for FD lands include a farm, home occupation, farm produce sales outlet, and an existing single detached dwelling and any existing accessory buildings, together with any alterations thereto made after the passing of this By-Law, provided that such alterations do not enlarge the gross floor area of such dwelling or accessory buildings by more than 25%. The current dwelling and accessory structures are permitted in the FD zone. AGENCY COMMENTS: The proposal was circulated to various public agencies considered to have an interest in the application. The Tillsonburg Chamber of Commerce indicated that they have no concerns with this application. Town of Tillsonburg Building Services indicated that the proposed use will be subject to obtaining a change of use building permit and business licence. The Town Development Commissioner provided the following comments: I have some concern about introducing a commercial use into a future industrial area. How will this use, if approved, impact the viability of developing the adjacent lands into an industrial park? The adjacent Future Development site, which is designated industrial, poses some challenges in terms of viability for industrial development due to the limited size and impacts of the ravines that traverse the site. Introducing a commercial use into the middle of a future industrial area will reduce the viability of industrial development further. Town of Tillsonburg Engineering Services Department & Oxford County Public Works Department indicated that they had no concerns with the proposal. PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on May 16, 2017 & June 12, 2017, respectively. Planning Analysis The application for Zone Change proposes to permit a motor vehicle service and sales establishment within the existing accessory structure on the subject lands. The subject property is designated ‘Industrial’, as per Schedule T-1 of the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Areas designated for industrial purposes are intended to accommodate a full range of industrial type activity, including light, medium and heavy industrial uses. Permitted uses include assembling, manufacturing, fabricating, repair activities, and other industrial type uses. 73 Report No: CP 2017-178 COMMUNITY PLANNING Council Date: June 26, 2017 Page 5 of 5 Although the FD zoning recognizes the existing single detached dwelling, the long-standing use of the land is considered non-conforming with respect to the policies of the Official Plan. Section 10.3.5 of the Official Plan provides review criteria for minor changes to uses recognized by existing zoning that do not otherwise comply with the Official Plan. It is the opinion of this Office that the proposed motor vehicle sales and service establishment, within the existing accessory building, can be considered an accessory use to the principal residential use of the property. The applicant resides in the dwelling on the subject property and proposes to operate the motor vehicle sales and service establishment within the existing accessory building. Planning staff are of the opinion that the auto restoration business is a minor change in use from the previous metal fabrication business that operated from the same accessory building. The addition of this business will not further compromise the long-term use of the land for their intended industrial purposes. The proposed use addresses the review criteria of Section 10.3.5, as the proposed business can be accommodated within the existing accessory building and will not require significant capital funding or new investment that will decrease the likelihood of the property being used for industrial purposes in the long-term. The use is considered compatible with surrounding industrial and agricultural land uses and will not represent a more sensitive use than the existing dwelling, and the existing services and parking and loading area are expected to accommodate the business use. It is the opinion of this Office that the proposed zone change application is consistent with PPS and complies with the policies of the County Official Plan respecting minor change of uses to non-conforming uses permitted by existing zoning. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg approve the zone change application submitted by Jeffery Smith whereby the lands described as Part Lot 1, Concession 5NTR (Middleton), Part 1 of 41R- 928, known municipally as 3311 Highway 3, are to be rezoned from ‘Future Development Zone (FD)’ to ‘Special Future Development Zone (FD-3)’ to permit an motor vehicle sales and service establishment on the subject lands. SIGNATURES Authored by: original signed by Eric Gilbert, MCIP RPP Senior Planner Approved for submission: original signed by Gordon K. Hough, RPP Director 74 May 9, 2017 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 2560 Notes NAD_1983_UTM_Zone_17N 128 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 75 May 9, 2017 This map is a user generated static output from an Internet mapping site andis for reference only. Data layers that appear on this map may or may not beaccurate, current, or otherwise reliable. This is not a plan of survey Legend 380 Notes NAD_1983_UTM_Zone_17N 19 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 76 Site Photos ZN 7-17-05 (Smith) Figure 1 – View of Subject Property Figure 1 – View of Subject Property & Existing Accessory Building 77 FILE NO: DATE RECEIVED: ------- TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE 1. Registered Owner(s): 1 F h / \A Name: Je e_rt a~ Dr.- Address: 3 31/ {h..vfy j/Jc s' 7" Phone: Residence: Business: cd f S'ICZ R'~/2 -~'IDI .:>lct-taR~·-c ~5: 7 I<' t'L U..S o -v fj '-1~6 Postal Code: NV6-tfb' ~ E-mail: Applicant (if other than registered owner): Name:--------------------Phone: Residence:-------- Address:----------------------Business:--------Fax: _________ __ Postal Code:------------:--E-mail: ------------------ Solicitor or Agent (if any): Name:--------------------Phone: Business: -------- Address:______________________ Fax:---------- Postal Code:------------E-mail: ------------------ All communications will be sent to those listed above. If you do not wish correspondence to be sent to the 0 Owner, 0 Applicant, or 0 Solicitor/Agent, please specify by checking the appropriate box. Name and address of any holders of any mortgage, charges or other encumbrances (if known): 1\/.f Sc~'c:; ~ 4o...~ 2. Subject Land(s): a) Location: Municipality ~· lIs :>I'\ ~Y') former municipality -~-•'-' J-'--J._l_~-~--------- Concession No. ~ N T lZ Lot(s) f t l";) + 'l- Registered Plan No.-----------Lot(s) ----::------------------ Reference Plan No. L#((Z-'~ 8 Part(s) _...:::1..'------------------ The proposed lot is located on the _.5,¢=-=d'o..=~__;::..._ _____ side of H,.:3"u ... ., 3 B-ot h.-.~~'-:Cl:>~ L·.., t and C (eA-rv•'cw Qr~ve- Street and/or Civic Address (911#): _3..::.._~=-.:.I..:...I_~H-"..!..r''fl~""'b. ... c.Jw....::'~1<---"3"'------------------ lying between b) Official Plan Designation: Existing: --=T==-..:..~'_J;:,:,..:v.....::l::....+rl __ ·~------------------ Proposed: S 6 b.< If the proposed designation is different than the existing designation, has an application for Official Plan Amendment been filed with the County of Oxford? 0 No D Yes FOR OFFICE USE ONLY DATE PRESCRIBED INFORMATION C OMPLETE REV.AFR16 ZN 7-17-05 May 9, 2017 000380018 78 I iOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE Page 2 d) Uses: Present: ~~~~--~~~~~~~~~~~--~~~~~~~~~~~~~~~~~----- Proposed: ----------------------------------~~~~-1--~~~~~~~~~S~ 3. Buildings/Structures: For all buildings/structures, either existing or proposed on the subject lands, please supply the following information: Existing/Proposed Use: Date Constructed (if known): Floor Area: Setbacks: Front lot line Side lot lines Rear lot line 0 None Existing Building 1 QL.Jd.ti~ Please complete for residential, commercial/industrial or institutional uses. RESIDENTIAL ·----·---fy:pe-·------··----·····---·--·--·-·-----·------·------·-·-···------ Apt., semi, townhouse, retail, restaurant, church, etc. #OF UNITS 0 None Proposed Building 2 ,.cc.a,': a, wL.t....'? l1t 1 COMMERCIAL/ INDUSTRIAL INSTITUTIONAL -----cotivE"RsioN7Aooll-iON"-roexlsi-lt.l"G-suil'oiN(;-·--·----· --·--·-·---·--···-·----· ····-----·--·--·-· ·-··------------··--··----------------------- s.~ -------·--·----·-----·-·---·-·-··---··--·-------------·-·------·--oescfi"iie··---··-·--·--·---····-·-··· ·-·-··-····-·······-··--·---· ··-····-·······-·--··--··-----··--··--·-------··------·----····--· ·-·-··--·----·-· -----roT";;:·c-#a;;·uNil-sTB"Eos-----------------·-·---·-········---·-·---·· ·-···---···---·--NiA------·--·----·--·····---·----·-·--N/A--·-----·-·----·-------------· -----··------ ----·--FiociR-AReA"··-·--··-·---·---··-·-----···----------·--------·· -- by dwelling unit or by type (office, retail common rooms, etc.) ·-·--·---·-oTHER-FACILITIES-··--·-·----·----·-·-·-·-·--·--···----·--·-·-·-···-·-··--·-·----· ·-------·--·-·· ·-·-··---··--··-··-------·-···-·-· ·····-···--··--·-··--·-----··------··--·--·--·-··-·-------·-·-·--· ·----·-----·--·----· (playground, underground parking, pool, etc.) #OF LOTS (for subdivision) ·-----·-·sEATiNGC'APACiTY·--···------·--·-····-··----·-·-·----------·-·-·-····-·-·-· ·---·-·-·--· ·--·---····------·-···-·----·---·-·----·-··--·------------·-·---··-·-----· ··-·----·--·---·---·---·· N/A (for restaurant, assembly hall, etc.) ·---··---#oF sr"A;;;;·-·-·-·-·--··--·---·----··-----·-··-----·-·---·--·-·-----·-·---·-· ·----·--· ····-·-···-·-NiA·-··--·-···-·--·-···-·-·-· ···-···-·--·---··--··---·-------····-···-·--····---·---· ··---·----···-·--·----····-·----· -----·--··oP"e"N-sroRA·G·E--RiiauiReo?·--------------·----··-----··--·······--· ------·-NiA··-·---·--·····-·--··---····-···-·-------------------·------··-----N7A·---·--···--- ·-·----·-AccessoRv-Riisi-oEN"n;;:t:us-E"i------·--------·-·-·-·---··--------··--·-·-·-"N·iA:--·---·-·--·----·-,,·--ac;ce5·5o-;y·-r;;5Tcferiti·al--u5e-.--·-lr-a;:;;-es-s-c;;y·-resiC!eiiliai·--lise~- complete residential section complete residential section 4. Site Information (proposed use(s): Lot Frontage Lot Depth Lot Area Lot Coverage Front Yard Rear Yard Interior Side Yard 4S.1?-"'-Exterior Side Yard (corner lot) Landscaped Open Space(%) No. of Parking Spaces No. of Loading Spaces Building Height Width of Planting Strip Driveway Width 79 I TOWN OF TJLLSONBURG APPLICATION FOR ZONE CHANGE Page ~-.# 5. Services: (check appropriate box) Existing Proposed Water supply Publicly owned and operated piped water system 0 0 Privately owned and operated individual well ~ ~ Other (specify) 0 0 Sewage Disposal Publicly owned and operated sanitary sewer system 0 0 Privately owned and operated individual septic tank ~ ,.0 Other (specify) 0 0 Storm Drainage Municipal Sewers 0 Ditches 1J Municipal Drains 0 Swales 0 6. Access: Provincial Highway $!. Unopened Road Allowance 0 County Road 0 Right-of-Way owned by 0 Municipal Road maintained all year 0 Other (specify) 0 Municipal Road seasonally maintained 0 7. Generallnformation: a) Is the Subject Land the subject of regulations for flooding or fill and construction permits of the Long Point Region Conservation Authority? If yes, has an Application been filed with the Conservation Authority? b) Present land use(s) of adjacent properties: I A-5r,'c-l+~ { ,-~ ........ ~ -V-vc...A. ~No OJ( No c) Characteristics or subject land (check appropriate space(s) and add explanation, if necessary) 0 Yes 0 Yes (i) Does the land contain environmental features such as wetlands, woodlots, watercourses, etc.? l'l. No 0 Yes lfyes,describe ------------------------- (ii) Has any part of the land been formally used for any purpose other than agricultural purposes? J& No 0 Yes If yes, describe former use: 8. Historical lnformation: a) Is the subject land the subject of a current Application for Consent to the Oxford County Land Division Committee or a current application for draft plan of subdivision to the County of Oxford? ~No 0 Yes ~ Application No. b) Have the subject land(s) ever been the subject of any other application under the Planning Act, such as an application for approval of an Official Plan amendment, a zoning by-law amendment, a Minister's Zoning Order amendment, consent, a minor variance, or approval of a plan of subdivision? }§-No 0 Unknown 0 Yes ~ File No. ______ _ Status/Decision ---------- c) If known, the date the subject land was acquired by the owner? -~~O:...l.:...O _____ _ d) If known, the length of time that the existing uses of the subject land have conti nued? 'S' ,·,._ u-.. ~ "' ; l + 80 I • -· TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE Page4 ["' ................................................................... A.u.th"o·i--iziti'on.of6wii·e·r{sftor .. Ap.j)'ii"ca·iiti"A9ent.to .. Mai<e .. tile.A:j)j)i"ica·tion······· .. ················· .. ············ .. ······ ..................... ] jltwe, , am/are the owner(s) of the land that is the subject of this application for zone I I change and IMie a"lhoOze , to make lhi• application on my/oor behalf. I l . .!?.~~-~ ....................................................................... ~!~D.?.I.\~.r.~.g_f . .9..~~~r.(.~) .......................................................................... ~!.9D.~~~-~~-g-~.9.~~-~E.(~.L ................................................. .J THIS SECTION TO BE COMPLETED IN THE PRESENCE OF A COMMISSIONER FOR TAKING AFFIDAVITS lfWe .... / eFfct" J s~ (±tv of the Tt) t,V IV of ~~~~~ur2..~ inthe qj' .... ~ of 6)~FoV'Lt:> DO SOLEMNLY DECLARE THAT: All of the prescribed information contained in this application is true and that the information contained in the documents that may accompany this application is true and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath ~irtue of the Canada Evidence Act. ~-~ ~1EC~~' bef~e me ;t the /OW 11 in the _ -C~}~~ oxf6Vd· -O.....,...:n'-e----,1-/~_,.pl~ic-an'"t-------- this D ~ day of ty) <t\1 20~ Owner(s)/Applicant N.Q.t.es.: ELEN JOHNSON, a Commissione~ etc., Province of Ontario, for the ' Corporation of the Town of lillsonburg Ex Ires: March 1. Applications will not be considered complete until all requested information has been supplied. 2. It is required that one original of this application (including the sketch/site plan) be filed, accompanied by the applicable fee of $675.00 in cash or cheque, payable to the Treasurer, Town of Tillsonburg. A fee of $1,175 will be charged if an application is required 'after the fact' (after the use has occupied the site). Municipal Freedom of Information and Protection of Privacy Act -Notice of Collection & Disclosure The collection of personal information on this form is legally authorized under Sec.34 of the Planning Act and O.Reg.545/06 for the purpose of processing your planning application. Questions about this collection should be directed to the Director of Community and Strategic Planning at the County of Oxford, 21 Reeve St., P.O. Box 1614, Woodstock, ON N4S 7Y3 or at 519-539-9800 (ext.3207). Pursuant to Sec.1.0.1 of the Planning Act, and in accordance with Sec.32(e) of the Municipal Freedom of Information and Protection of Privacy Act, it is the policy of the County of Oxford to make all planning applications and supporting material available to the public. 81 Page 1 of 6 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 To: Mayor and Members of Tillsonburg Council From: Eric Gilbert, Senior Planner, Community Planning Application for Zone Change ZN 7-17-06 – Chesterman Farm Equipment Inc. REPORT HIGHLIGHTS • The application for Zone Change proposes to rezone the subject property to ‘Special Temporary General Industrial Zone (MG-T1)’ to permit a cart racing track as a temporary permitted use on the subject property for a three year period. • Planning staff are recommending that the application not be approved, as it has not been demonstrated that the proposed go kart track will be compatible with surrounding land uses, as required by the Temporary Use policies of the Official Plan. DISCUSSION Background OWNER: Town of Tillsonburg Suite 204, 200 Broadway, Tillsonburg ON N4G 5A7 APPLICANT: Chesterman Farm Equipment Inc. 14493 Bayham Drive, Tillsonburg ON N4G 4G8 LOCATION: The subject property is described as Part Lot 10, Concession 4 NTR (Middleton), Lot 1641, Plan 500, and Part 1 of 41R-8386, in the Town of Tillsonburg. The lands are located on the north side of Rokeby Road, lying between Bell Mill Side Road and Norfolk County Road 30, and are municipally known as 289 Rokeby Road. COUNTY OF OXFORD OFFICIAL PLAN: Existing: Schedule “T-1” Town of Tillsonburg Land Use Plan Industrial 82 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 Page 2 of 6 TOWN OF TILLSONBURG ZONING BY-LAW NO.3295: Existing Zoning: General Industrial Zone (MG) Proposed Zoning: Special Temporary General Industrial Zone (MG-T1) PROPOSAL: The purpose of the application for Zone Change is to permit a go kart racing track as a temporary use on the subject property for a three (3) year period. The applicant has indicated that the infrastructure required for the go kart track includes an access driveway, sloped and graded oval racing track, and areas for spectator seating and parking. No permanent buildings, structures or pavement are proposed to accommodate the go kart racing operation. It is proposed that there be weekly mid-week races, with the occasional weekend event, to a maximum of 17 events per year. The applicant has indicated that the go karts are 1.2 m (4’) x 1.83 m (6’) in size with a roll cage, body and wing. The subject property is approximately 21.7 ha (53.6 ac) and is currently vacant and used for agricultural production. The portion of the property proposed for the go kart track is 2.24 ha (5.5 ac), with an additional 0.61 ha (1.5 ac) required for the driveway access along the perimeter of the field to reach the proposed kart track site, in the northwest corner of the property. Surrounding land uses to the north and east are industrial uses; woodlands are present to the west. Non-farm rural residential development is located to the south, fronting on Rokeby Road. Plate 1, Location Map with Existing Zoning, shows the location of the subject property and the existing zoning in the immediate vicinity. Plate 2, Location Map with 2015 Aerial Photo, provides an aerial view of the subject property. Plate 3, Close-Up View of Subject Lands, provides a close-up aerial view of the subject property. Plate 4, Applicant’s Site Plan, depicts the proposed extent of the kart track, parking and spectator areas, and laneway. The Town of Tillsonburg, as owner of the site, has conditionally entered into a lease agreement for the site and has authorized Chesterman Farm Equipment to submit this zoning amendment. Application Review PROVINCIAL POLICY STATEMENT: The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions “shall be consistent with” all policy statements issued under the Act. Section 1.1.3.1 of the PPS states that Settlement Areas will be the focus of growth and their vitality and regeneration shall be promoted. 83 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 Page 3 of 6 Section 1.3.1 of the PPS states that planning authorities shall promote economic development and competitiveness by: - providing an appropriate mix and range of employment to meet long-term needs; - providing opportunities for a diversified economic base, including the maintenance of a range and choice of suitable sites for employment uses which support a wide range of economic activities and ancillary uses and take into account the needs of existing and future businesses; - planning for, protecting and preserving employment areas for current and future uses; and - ensuring the necessary infrastructure is provided to support current and projected needs. Section 2.1 of the PPS directs planning authorities to protect natural features and areas for the long term. Furthermore, Section 2.1.5 does not permit development or site alteration in or adjacent to significant wetlands or significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural feature or their ecological function. OFFICIAL PLAN: The subject lands are designated ‘Industrial’ according to the Land Use Plan for the Town of Tillsonburg, as contained in the Official Plan. Areas designated for Industrial use are intended to include accommodate a full range of industrial-type development such as assembling, manufacturing, fabricating, processing, repair activities, environmental industries, wholesaling, storage and warehousing industries, construction industries, communication and utility industries, transportation and cartage industries, and technological service industries. In order to maintain the viability of Industrial Areas, Town Council shall limit the amount of non- industrial activity permitted in the Industrial Areas designation. Section 10.3.9 of the Official Plan respecting Temporary Use By-Laws provides direction for Area Councils when considering applications for temporary periods for up to 3 years. Area Councils may permit uses for specific temporary periods (up to a maximum of 3 years), that would not otherwise conform to the Official Plan or comprehensive Zoning By-Law. Such uses may be permitted upon individual application and careful consideration by the Area Council of the need and appropriateness of a temporary use by-law and to ensure that the objectives and policy direction of the Official Plan are not adversely impacted by the temporary use. Area Council shall also take into consideration the following matters: • Compatibility of the proposed use with surrounding land uses; • Any requirement for temporary buildings or structures in association with the proposed use; • Any requirement for temporary connection to municipal services and utilities; • The potential impact of the proposed use on transportation facilities and traffic in the immediate area; • Access requirements for the proposed use; • Parking required for the proposed use, and the ability to provide adequate parking onsite. 84 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 Page 4 of 6 TOWN OF TILLSONBURG ZONING BY-LAW: The subject property is currently zoned ‘General Industrial Zone (MG)’, according to the Town of Tillsonburg Zoning By-law. The MG Zone permits a wide range of light, medium and heavy industrial uses, together with contractor yards, truck terminals, animal kennels, and lumberyards. The applicant has requested approval of a temporary by-law to permit the go kart racing track for a period of three years. AGENCY COMMENTS: The proposal was circulated to various public agencies considered to have an interest in the application. The Tillsonburg Chamber of Commerce indicated that they have no concerns with this application. Town of Tillsonburg Building Services provided the following comments: • the proposed use will be subject to site plan control; • proposed use must comply with the Town’s Noise By-Law 3002; • it is anticipated that this use will not comply with Noise By-Law 3002 if the level of noise is deemed “likely to disturb the inhabitants” by the investigating officer; • an effective dust control plan be implemented and maintained by the tenant. The Town Development Commissioner provided the following comments: Supporting this request appears to be consistent with the Town’s Community Strategic Plan as it would increase the diversity and number of recreational events in Town and bring in additional visitors. Town of Tillsonburg Engineering Services Department provided the following comments: • vegetation is required to be removed at the proposed entrance to achieve site lines; • a paved asphalt entrance for one car length (6.7 m wide for approximately 6 m from road edge) is required; • proposed radii to meet fire route requirements; • access road must support emergency vehicles. Oxford County Public Works Department indicated that they had no concerns with the proposal. PUBLIC CONSULTATION: Notice of complete application and notice of public meeting regarding this application were circulated to surrounding property owners on May 29, 2017 & June 12, 2017, respectively. Several residents in the vicinity contacted planning staff to express concerns relating to the compatibility of the proposed use, with respect to noise, dust and traffic. A petition signed by 53 residents expressing concerns with noise, air pollution and other issues was received and is included as an attachment to this report. Planning Analysis 85 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 Page 5 of 6 The application for Zone Change proposes to temporarily permit (for a 3 year period) a go kart racing track on the northwestern corner of the property. It is proposed that this use will be an interim use that does not require any buildings or structures, and can be accommodated through grading and earthworks. The subject property is designated ‘Industrial’, as per Schedule T-1 of the Town of Tillsonburg Land Use Plan, as contained in the Official Plan. Areas designated for industrial purposes are intended to accommodate a full range of industrial type activity, including light, medium and heavy industrial uses. Permitted uses include assembling, manufacturing, fabricating, repair activities, and other industrial type uses. The use of the lands for the proposed go kart racing track is not permitted by the Industrial Designation policies of the Official Plan. However, as indicated previously in this report, the Official Plan contains policies that allow Area Council to permit uses for specific, temporary periods, up to a maximum of three years, which would otherwise not conform to the Official Plan and/or the Town’s Zoning By-law. When considering a specific request for temporary zoning, Council must be satisfied that of the need and appropriateness of the temporary use by-law and that the objectives and policy direction of the Official Plan are not affected by the temporary use. Further, Council must also consider whether the use is compatible with surrounding land uses, whether there are any requirements for temporary buildings or structures and the potential impacts of the use with respect to transportation facilities, access and parking requirements. Town staff have confirmed that as the lands are not presently serviced, the development of the lands for industrial purposes in the near future is not expected to occur and the proposed interim use is not expected to jeopardize the long-term intended use of the lands for industrial purposes, as contemplated by the Official Plan. No structures or temporary buildings are proposed on the subject property, and no servicing is required. The proposed site is large enough to accommodate any required parking, and any access issues can be resolved through the site plan approval process. The applicant has indicated that the proposal will remain outside of the adjacent woodland to the west and south, and staff suggest that appropriate fencing can be required and implemented through the site plan approval process. Planning staff however have concerns about the compatibility of the proposed use with surrounding land uses, principally the residential uses to the south on Rokeby Road. Although the current zoning would permit a number of industrial uses that could be considered incompatible with these same residential uses (i.e. asphalt or concrete batching plant, truck transport terminal or yard, contractor’s yard, sawmill, assembly or fabricating plant, manufacturing or processing plant), these uses are subject to Environmental Compliance Approvals (ECAs) issued by the Ministry of the Environment and Climate Change that stipulate limits on noise and vibration, dust, etc. Studies prepared by qualified professionals in areas such as noise and vibration, dust and particulate monitoring are required in support of these required approvals. These studies give some certainty on the expected impacts on existing and sensitive uses, and what mitigation measures are required to be incorporated into the development to ensure that the impact from the industrial uses remain within acceptable limits. A typical noise investigation would measure the noise levels emitted by the go karts and any ancillary equipment (generators for lights, trailers, etc.) and would model the expected noise contours based on the topography, equipment, distance to sensitive receptors and expected hours of operation. In this instance, the applicant has not provided a noise study to determine the potential impact of the go kart track, and if there is a negative impact, what mitigation may be necessary to ensure compatibility with surrounding land uses. Notwithstanding that the go kart track may be 550 m (1800 ft) from the nearest dwelling and there are woodlands intervening the distance between the proposed track and the existing dwellings, without an investigation or analysis by qualified persons, planning staff cannot anticipate what level of 86 Report No: CP 2017-179 COMMUNITY PLANNING Council Date: June 26, 2017 Page 6 of 6 compatibility the use will achieve, or determine if the proposal will introduce new land use conflicts. If Council decides to give favourable consideration to the application, it is recommended that a shorter period than the proposed 3 year temporary use by-law be granted. A shorter period of one year would represent a ‘trial period’ to give the applicant an opportunity to establish the proposed use and to evaluate if the proposed use is compatible with surrounding uses. The applicant could apply for an extension to temporary use by-law and Council could evaluate the proposal based on the experience of the trial period. As planning staff cannot determine or reasonably anticipate whether the proposed use will be compatible with surrounding land uses, it is planning staff’s professional opinion that the proposal does not comply with the Official Plan criteria for temporary uses and recommend that the proposal not be given favourable consideration. RECOMMENDATION 1. It is recommended that the Council of the Town of Tillsonburg not approve the zone change application submitted by Chesterman Farm Products Inc., whereby the lands described as Part Lot 10, Concession 4 NTR (Middleton), Lot 1641, Plan 500, and Part 1 of 41R-8386, in the Town of Tillsonburg, known municipally as 289 Rokeby Road, are to be rezoned from ‘General Industrial Zone (MG)’ to ‘Special Temporary General Industrial Zone (MG-T1)’ to permit a go kart racing track for a temporary period of 3 years on the subject lands. SIGNATURES Authored by: original signed by Eric Gilbert, MCIP RPP Senior Planner Approved for submission: original signed by Gordon K. Hough, RPP Director 87 May 29, 2017 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 2780 Notes NAD_1983_UTM_Zone_17N 139 Meters Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) 88 May 26, 2017 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 4070 Notes NAD_1983_UTM_Zone_17N 204 Meters 89 May 29, 2017 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey Legend 1630 Notes NAD_1983_UTM_Zone_17N 82 Meters 90 91 Site Photos ZN 7-17-07 (Chesterman Farm Equipment Inc.) Figure 1 – View of Subject Property (facing north) Figure 2 – View of Access Road along eastern property boundary 92 Site Photos ZN 7-17-07 (Chesterman Farm Equipment Inc.) Figure 3 – View of Access Road along northern property boundary (facing west) Figure 4– View of Access Road along northern property boundary (facing east) 93 Site Photos ZN 7-17-07 (Chesterman Farm Equipment Inc.) Figure 5 – Area Proposed for Go Kart Track Figure 6 – Area Proposed for Go Kart Track 94 95 96 97 98 ZN 7-17-06 May 24/17 000369501 99 / TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE Page2 c) Zoning: Present: _ ___~_M-.!........:b:::._ _______ __,.. ________________ _ Proposed: (:, ··-W \-~ S: e: · t r-0 vt's/OA -+..-."'-doe .+.-or CA.. ·-le i"'-I" cr-c.~r.; r ~·.-;. c Present: \J czc..-~t-In .\LA -~:H=·t1 .. ...\. d) Uses: C4: Proposed: (Include description) --~t___,:;~"-"-'+?-"'o-"-":.::~::.....~'/'---'-K.=-~=--+-.:__· _-+_,''-r-""--=c:..-'-~-;)u-~r'-"'-:..:::....r-_.K=·"-t-"")+-~~-""'c....=--"+--- 3. Buildings/Structures: For all buildings/structures, either existing or proposed on the subject lands, please supply the following information: Existing/Proposed Use : Date Constructed (if known): Floor Area: Setbacks: Front lot line Side lot lines Rear lot line ~ None Existing Building 1 .!li;r None Proposed Building 2 Please complete for residential, commercial/industrial or institutional uses . .---~R~E-S-ID_E_N_T_IA-l-----.-----C~OM--M-ER_C_I_AU~----.---~IN_S_T_IT_U_TI_O_N_A_L __ __, INDUSTRIAL ···············'T:YP"ii'''''''••·-·--·--·-·-·-····-·-··-··--····--·-··············--·-··········-·-··---·····----·-·--·····------·-·-···-- Apt., semi, townhouse, retail, restaurant, church, etc. --···------iifoF"-uNirs-------·-----·-----·-··-.. ·--·-·-----·-·-·-----·-·---·----·----·---·--·---·---· ----·--··------····----·-····--··-·-····--·--· ..................... ·---·-··-----··---··--·--·--·-·----····-----·-····--··········--·---·-···:~·::··-···-···:··.-:-:"'iiiiiii::'··---C" ···--·--··ca-NveRsloN7Aooi1.ioN-ro-Exi.sriN·c;·8uiCoiN_G ..... -....... ---------------------------------·------·----------------------·-----·-··-··--·--------·-----'----c'"-·'---·'~"---'---------'·'· Describe ........... Yol-"Ai.-#oF-uNirii/Eilios·---------·---·----------------------... :..:.:_:, .. ~ .. :: ... : .. ~i·.J~L.:L, ... ,:.,.L~ ::.~:., .. __ : __ .. _ .. :.~!.~~:~~~:.: ... :.._,_"~'· ----·--------------------·------------· ··--------'FL'ooR-AR'E''A-··-----·--------·--·--·-.. ···--·--·------··-... -.................................. - by dwelling unit or by type (office, retail common rooms, etc.) .. ·---·---····o:rti·iiii .. i'A'cl.::i:riE:s .............................. --............................ _ ...................... _ -·-·-·-........... .. ......... _ ......... __ ., ...................... --.. ·-·---... -....... -................... -................. -.......................... .. (playground, underground parking, pool, etc.) ·--·---· .. --ifo"F-i:o:rs-cia~siiiJ-Cii;;isi-;;;;y·--·----·----·--·-----·---·-·--·-· .. ----------·-··---·--· .. ··-····---.. ·--···----···--·--------·--·-.. ------······----· .. ·---·-·-.. ····--· .. ·-------· ~--~~~:::~:::·:~~~:~~;~:~;~t;~~;;~~:~:;;_;_;_;;;~~~;,~;~;.;:~ E.~-L;i;{t;:I~~I;:z.~-~~:;~;;.: ~~~~~-~:·=-~ .. ~::~--:~~----:~=~~~~:~-._·-_·· ... _ .... _·--.. '_,, ...... , .... ~ _______ ................. _ ........ _ .. ............. ~~~N~~~~~-iGi.FiE-auiR-eo·?·-----·· .. ·--............ -----··-·-------....... ,,~:.: .. ,j:.): .... :.:f~~~~, .. ~~~:~:: .. :.,; __ ;.~ ·-·---.. ---·-------· .. ·-·---------·-----··· ... ---·~·"-"''~----~NiA:'~·-:-·-c·-:'::-~:-- ............... A.ccess·ofivRisi'iieN.Ti'AL:-us'E? ..... -.......................... ___ .......... ..:."'~--';..:.~ .· · •:~~:''7::-'-~":;·:-... ..:.c.'"''---·ir-accessaiY·-re:5ideiiiiai--ii;;;;·.--· lf"ii~-~~~"r~sTci~iilr~r'-~s:e;--: ·: NIA · · complete residential section complete residential seclion 4. Site Information (proposed use(s): Lot Frontage Lot Depth Lot Area Lot Coverage Front Yard Rear Yard Interior Side Yard Exterior Side Yard (corner lot) Landscaped Open Space(%) No. of Parking Spaces No. of Loading Spaces Building Height Width of Planting Strip Driveway Width 100 / TOWN OF TILLSONBURG APPLICATION FOR ZONE CHANGE 5. Services: (check appropriate box) Water supply Sewage Disposal Storm Drainage 6. Access: Publicly owned and operated piped water system Privately owned and operated individual well Other (specify) -'--N---=D=-~--==------- Publicly owned and operated sanitary sewer system Privately owned and operated individual septic tank Other (specify) ---.:.1'-.J--=--o=--.x_-=----- Municipal Sewers Municipal Drains 0 0 Ditches Swales Unopened Road Allowance Existing 0 0 8'-. 0 0 ~ Provincial Highway County Road 0 0 Right-of-Way owned by ______ _ Municipal Road maintained all year ~ Other (specify) ________ _ Municipal Road seasonally maintained 0 7. Generallnformation: Proposed 0 0 o£1 0 0 ~ 0 0 0 Page 3 a) Is the Subject Land the subject of regulations for flooding or fill and construction permits of the Long Point Region Conservation Authority? If yes, has an Application been filed with the Conservation Authority? b) Present land use(s) of a~jacent properties: r V\ . .cl,""-.s+r ,'c..A 0 No c) Characteristics of subject land (check appropriate space(s) and add explanation, if necessary) 0 Yes 0 Yes (i) Does the land contain environmental features such as wetlands, woodlots, watercourses, etc.? 0 No ®.. Yes If yes, describe ..._...:V->~:..:o:....=.o_;;.\.~l-~.::.:....:=A....:..._ ___________ -'---- (ii) Has any part of the land been formally used for any purpose other than agricultural purposes? ~No 0 Yes If yes, describe former use: 8. Historicallnformation: a) Is the subject land the subject of a current Application for Consent to the Oxford County Land Division Committee or a current application for draft plan of subdivision to the County of Oxford? [)(No 0 Yes~ Application No. b) Have the subject land(s) ever been the subject of any other application under the Planning Act, such as an application for approval of an Official Plan amendment, a zoning by-law amendment, a Minister's Zoning Order amendment, consent, a minor variance, or approval of a plan of subdivision? p(_No 0 Unknown 0 Yes~ File No. ______ _ Status/Decision _________ _ c) If known, the date the subject land was acquired by the owner? _Z.__:D_D'-· _~....:\ _____ _ d) If known, the length of time that the existing uses of the subject land have continued? v.. ""-\::::..1\0v '"" . -~'----.. .. 101 102 103 OFFICE OF THE C.A.O./ CLERK P. O. Box 1614, 21 Reeve Street Woodstock, Ontario N4S 7Y3 Phone: 519-539-9800  Fax: 519-421-4712 Web site: www.oxfordcounty.ca ___________________________________________________________________________________ MEMO DATE: June 1, 2017 TO: Area Municipal Clerks and CAOs – Townships of Blandford-Blenheim, East Zorra-Tavistock, Norwich and Zorra Towns of Ingersoll and Tillsonburg, City of Woodstock CC: Clerk and CAO, Township of South-West Oxford Warden David Mayberry, County of Oxford Chairs, Police Service Boards / Community Police Committees Lynn Buchner, Director of Corporate Services, County of Oxford Patrice Hilderley, Treasurer and Director of Administrative Services, City of Woodstock Chief William Renton, Woodstock Police Services Inspector Anthony Hymers, Detachment Commander, Oxford County OPP, West Region Peter Crockett, CAO, County of Oxford FROM: Brenda Tabor, Clerk RE: Local Court Security Advisory Committee ____________________________________________________________________________________________ Please be advised that Oxford County Council, at its meeting held on May 10, 2017, adopted a reconsidered and amended resolution of Council which reads as follows: That County Council strike a Local Court Security Advisory Committee; And further, that Council appoint the Warden as Chair of a Local Court Security Advisory Committee; And further, that the advisory committee composition include non-County Councillor members, three appointed by Woodstock Council and one appointed by each of the remaining area municipal Councils; And further, that the Local Court Security Advisory Committee be supported by the Police Service Boards across Oxford County, the Oxford County and City of Woodstock Treasurers, the Woodstock Police Chief and Oxford OPP Detachment Inspector; …2 104 Memo - 2 - June 1, 2017 Local Court Security Advisory Committee And further, that the Local Court Security Advisory Committee mandate be established to: i. Annually recommend to County Council the level of County funding for costs incurred by the Woodstock Police Service and the Ontario Provincial Police for Court Security and Prisoner Transportation services, having regard to the efficient use of resources; and ii. Advocate for court security and prisoner transportation funding from the Province that achieves 100% of municipal costs by 2018 and thereafter; And further, that any County funding support for Court Security and Prisoner Transportation be approved annually by County Council, to be funded through annual taxation. As is indicated in paragraph three of the above resolution, Oxford County Council is seeking names of non-County Councillor members appointed by Woodstock Council (3) and one each appointed by the Councils of the Townships of Blandford-Blenheim, East Zorra-Tavistock, Norwich, and Zorra and the Towns of Ingersoll and Tillsonburg. The Township of South-West Oxford will be represented by Mayor David Mayberry, Oxford County Warden, as Chair. Please forward the names and contact information of your appointees when available. Thank you. Brenda J. Tabor, Clerk 105 Report Title Dedicating part of a public highway – Langrell Avenue & Fairview Street Report No. CL 17-15 Author Tricia Smith, Deputy Clerk Meeting Type Council Meeting Council Date June 26, 2017 Attachments • Correspondence Letter – Lisa Gilvesy, Solicitor • By-Law 4113, To dedicate certain lands as part of a public highway Page 1 / 2 CL 17-15, Dedicate certain lands as part RECOMMENDATION THAT Council receives Report CL 17-15, Dedicating part of a public highway – Langrell Avenue & Fairview Street; AND THAT By-law 4113, be brought forward for council’s consideration. BACKGROUND On June 2, 2017 the Clerk’s Office received correspondence from solicitor Lisa Gilvesy on behalf of her client in regards to dedicating certain lands relating to Part 2 & Part 3 on Reference Plan 41R-7147, Town of Tillsonburg as part of a public highway. The subject lands are situated at the junction of Fairview Street and Langrell Avenue. The reason for the requirement to dedicate these lands as part of a public highway is that the original Subdivision Agreement with the developer and initial Registered Plan (41M-171) had identified Part 2 & Part 3 as part of the creation of a turning circle and alignment of streets connecting Fairview Street to Langrell Avenue and not as a through street. A Dedication By-law is required to dedicate the said lands back to the road allowance within the North Park subdivision. A copy of the By-law has been attached to this report. CONSULTATION/COMMUNICATION Correspondence received from solicitor Lisa Gilvesy has been attached to this report for Council’s information. FINANCIAL IMPACT/FUNDING SOURCE There will be a nominal fee to register the dedication by-law at the Oxford County Land Registry Office. The fee will be funded within the 2017 legal budget. 106 Page 2 / 2 CAO COMMUNITY STRATEGIC PLAN (CSP) IMPACT Excellence in Local Government: 1.3 Demonstrate Accountability Ongoing efforts made to ensure accuracy in municipal documentation demonstrates accountability to the public. 107 108 109 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4113 BEING A BY-LAW to dedicate certain lands as part of a public highway. WHEREAS The Corporation of the Town of Tillsonburg, as authorized by Section 27(1) of the Municipal Act, 2001, as amended, has the authority to pass a by-law for establishing highways for public purposes; AND WHEREAS land described as Parts 2 & 3 of Reference Plan 41R-7147 being of Part of Lots 8, 9, 10 and 41, Plan 41M-171 in the Town of Tillsonburg, County of Oxford was transferred to The Corporation of the Town of Tillsonburg for highway purposes; AND WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to dedicate the hereinafter described lands for highway purposes; NOW THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1) THAT Part 2 of Reference Plan 41R-7147, being of Part of Lot 41, Plan 41M-171 in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named Fairview Street; 2) THAT Part 3 of Reference Plan 41R-7147, being of Part of Lots 8, 9 and 10, Plan 41M-171 in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named Langrell Avenue; 3) THAT this By-law be registered in the Oxford Land Registry Office. This By-law shall come into full force and effect upon the final passing thereof. READ A FIRST AND SECOND TIME THIS 26th DAY of June, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY of June, 2017. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 110 Report Title 2016 DRAFT FINANCIAL STATEMENTS Report No. FIN 17-19 Author JANELLE COSTANTINO Meeting Type Council Meeting Council Date JUNE 26, 2017 Attachments DRAFT FINANCIAL STATEMENTS Page 1 / 1 2016 Draft Financial Statements RECOMMENDATION THAT Council receives report FIN17-19 2016 Draft Financial Statements; AND THAT the Draft Financial Statements for the year ended December 31, 2016 be approved; AND FURTHER THAT the 2016 Independence Letter be received; EXECUTIVE SUMMARY To provide Council with the 2016 Draft Financial Statements and the 2016 Independence Letter. BACKGROUND The Auditor, Christene Scrimegeour, will be presenting the 2016 Draft Financial Statements and the 2016 Independence and Management Letters to Council. FINANCIAL IMPACT/FUNDING SOURCE The 2016 surplus reported to Council at the meeting of June 12, 2017 was approved and allocated to reserves as identified in report FIN17-17. The financial statements show a deficit of 81,525 while the Town’s operating surplus is 254,138. These two figures differ due to the financial statement presentation and is reconciled as follows: Financial Statement deficit (81,525) BIA excess revenue over expenses (19,427) Amortization 2,458,408 Capital expenses (2,148,218) Debt principle payments (888,204) Net of contribution from reserves 356,180 Equity acquired in Tillsonburg Hydro Inc. (333,192) Loss on disposal of Tangible Capital Assets 207,167 Debt proceeds 681,033 Sale of assets 21,916 Operating Surplus 254,138 111 Report Title Single Source Purchase Order Software Report No. FIN 17-20 Author JANELLE COSTANTINO Meeting Type Council Meeting Council Date JUNE 26, 2017 Attachments None Page 1 / 2 Single Source Purchase Order Software RECOMMENDATION THAT Council receives report FIN 17-20 Single Source Purchase Order Software; AND THAT Council authorizes Staff to forego the purchasing policy for this particular capital item; AND FURTHER THAT the Single Source for the Purchase Order software purchase is awarded to Aptean at their proposed software cost of $57,724.43 and licensing costs of $7,491.02 (includes net HST). EXECUTIVE SUMMARY To obtain authorization to deviate from the Town’s purchasing policy in order to obtain Purchase Order software. BACKGROUND During the 2017 budget deliberations, Council approved the purchase of Purchase Order (PO) software in order to assist with financial reporting. Per the Town’s Purchasing Policy, any purchase over $35,000 must be obtained through a Tender or Request for Proposal. The budget for this item is set at $65,000, therefore requires a competitive bid process. However, the policy also states: “The Tendering, RFP or purchasing process may not be required where the Goods or Services are proprietary to one vendor, where there is only one supplier that can meet the Town’s needs within a reasonable distance or where the cost of changing suppliers for a product or service already in place is deemed to be exorbitant by the CAO. Upon written staff recommendations, Council shall, in its’ sole discretion determine whether a Bid, RFP or purchasing process may be forgone for these reasons. Such exemption must be granted by resolution.” As such, Staff is requesting the purchasing process be foregone for this particular capital item and Aptean be named as the single source vendor for this purchase. Aptean is the Town’s supplier of several integrated pieces of software: Stone Orchard, WorkTech and Diamond Solutions. The Diamond suite includes various modules which are integrated within 112 Page 2 / 2 Golf course land balance clearing transaction our General Ledger (GL) including Tax billing and receipting, Animal Licensing capabilities and a Utility module. Aptean also owns Paramount which is a PO Software that will seamlessly integrate into our existing GL software as a result of the other modules we currently own. CONSULTATION Staff consulted with Oxford County on PO Software. Both the Finance and IT departments recommended Paramount. FINANCIAL IMPACT/FUNDING SOURCE The purchase price for the software is quoted at $57,724.43 and licencing of $7,491.02 (including net HST). The PO Software purchase was approved in the 2017 budget for $65,000 funded from Taxation. Licencing was included in the 2017 IT operating budget at $15,000. 113 Report Title 2017 Amended Tax Levy By-Law Schedule “A” Report No. FIN 17-21 Author DENIS DUGUAY Meeting Type Council Meeting Council Date JUNE 26, 2017 Attachments • AMENDED 2017 FINAL LEVY BY-LAW 4114 • MULTI-RESIDENTIAL IMPACT ON TAX RATE Page 1 / 1 2017 Amended Tax Levy By-Law Schedule A RECOMMENDATION THAT Council receives report FIN17-21 Amended 2017 Tax Levy By-Law Schedule “A”. AND THAT By-Law No. 4114 be approved amending Schedule “A” of by-law 4106 for the adoption of tax rates. EXECUTIVE SUMMARY To revise By-Law 4106 amending the 2017 Tax Levy By-Law Schedule “A” as a result of Provincial changes to the Multi-Residential Tax Class Ratio and Levy restriction. To present Multi-Residential Ratio Distribution Impact report as information. BACKGROUND The Province has asked for a change to the Multi-Residential Tax Class Ratio to bring it to a minimum factor of 2.0 from the 2016 level of 2.74. The County has established a ratio of 2.55 and staged over 4 years to reduce to 2.0. Tax rates were calculated using a reduced ratio, however another caveat was in place that if the ratio wasn’t at 2.0 then the levy had to be kept at the 2016 rate for tax as well as wastewater assessment. These calculations have now been done and are reflected in the new schedule. FINANCIAL IMPACT/FUNDING SOURCE There is no change to the amount of tax being raised only the amount per tax class. The multi-residential ratio distribution impact report (attached) explains these changes. With the parameters in place for multi-residential class ratios, rates have been revised to accommodate the provinces regulation and the tax burden redistributed amongst other classes contained in the attachment “multi-residential ratio distribution impact”. Attached is By-Law No.4114 that amends the tax rates in Schedule “A” for 2017 realty taxes. The By-law will be brought forward later in this meeting for three readings. COMMUNITY STRATEGIC PLAN (CSP) IMPACT N/A 114 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO 4114 A BY-LAW TO AMEND BY-LAW 4106 ADOPTING BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT PAYMENT THEREOF FOR 2017 . WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. That the tax rates hereby adopted for each class for the year 2017, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule “A” attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 2. This by-law shall come into effect on the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 26th DAY OF JUNE, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY OF JUNE, 2017. ____________________________________ Mayor – Stephen Molnar ____________________________________ Clerk – Donna Wilson 115 Schedule "A " to By-Law 4114 2017 TAX RATES ThTAL BASE wTC/wTQ GENEwAL SEWEwS ChUNTY EDUCATLhN wATES tAwKLNG B.L.A.ThTAL wT wESLDENTLAL 0.00748681 0.00023709 0.00417442 0.00179000 0.01368832 0.00121163 0.01489995 aT aULTL-wESLDENTLAL 0.01847394 0.00058503 0.01045079 0.00179000 0.03129976 0.00309570 0.03439546 CT ChaaEwCLAL 0.01423841 0.00045090 0.00793891 0.01390000 0.03652822 0.00230427 0.00203520 0.04086769 XT ChaaEwCLAL NEW ChNSTwUCTLhN 0.01423841 0.00045090 0.00793891 0.01140000 0.03402822 0.00230427 0.00203520 0.03836769 CU EXCESS LAND 0.00996689 0.00031563 0.00555724 0.00973000 0.02556976 0.00161299 0.00142464 0.02860739 CX VACANT LAND 0.00996689 0.00031563 0.00555724 0.00973000 0.02556976 0.00161299 0.00142464 0.02860739 XU Cha'L NEW ChNST. - EXCESS LAND 0.00996689 0.00031563 0.00555724 0.00798000 0.02381976 0.02381976 LT LNDUSTwLAL 0.01969031 0.00062354 0.01097872 0.01390000 0.04519257 0.04519257 JT LNDUSTwLAL NEW ChNSTwUCTLhN 0.01969031 0.00062354 0.01097872 0.01140000 0.04269257 0.04269257 LU EXCESS LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 LX VACANT LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 LT LAwGE LNDUSTwLAL 0.01969031 0.00062354 0.01097872 0.01390000 0.04519257 0.04519257 LU EXCESS LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 tT tLtELLNES 0.00942813 0.00029857 0.00525685 0.01040000 0.02538355 0.02538355 FT FAwaLAND 0.00187171 0.00005927 0.00104361 0.00044750 0.00342209 0.00342209 w1 FAwaLAND DEV tH 1 0.00336907 0.00010669 0.00187849 0.00080550 0.00615975 0.00615975 116 MULTI‐RESIDENTIAL IMPACT ON TAX RATE 2017 INITIAL 2017 REVISEDRT RESIDENTIAL 0.00746988 0.00748681 0.23%MT MULTI‐RESIDENTIAL 0.01904819 0.01847394‐3.11%CT COMMERCIAL 0.01420622 0.01423841 0.23%XT COMMERCIAL NEW CONSTRUCTION 0.01420622 0.01423841 0.23%CU EXCESS LAND 0.00994435 0.00996689 0.23%CX VACANT LAND 0.00994435 0.00996689 0.23%XU COM'L NEW CONST. ‐ EXCESS LAND 0.00994435 0.00996689 0.23%IT INDUSTRIAL 0.01964578 0.01969031 0.23%JT INDUSTRIAL NEW CONSTRUCTION 0.01964578 0.01969031 0.23%IU EXCESS LAND 0.01276976 0.01279871 0.23%IX VACANT LAND 0.01276976 0.01279871 0.23%LT LARGE INDUSTRIAL 0.01964578 0.01969031 0.23%LU EXCESS LAND 0.01276976 0.01279871 0.23%PT PIPELINES 0.00940682 0.00942813 0.23%FT FARMLAND 0.00186747 0.00187171 0.23%R1 FARMLAND DEV PH 1 0.00336145 0.00336907 0.23%117 Report Title Vacant Unit Tax Rebate Program Reform Report No. FIN 17- 22 Author Dave Rushton Meeting Type Council Council Date JUNE 26, 2017 Attachments Consultation letter from County Director of Corporate Services E&E McLaughlin Ltd. response Tillsonburg Chamber of Commerce response Page 1 / 2 Reserve Policy RECOMMENDATION THAT Council receives report FIN 17- 22 Vacant Unit Tax Rebate Program Reform; AND THAT Council advises the County of Oxford of Tillsonburg’s opposition to phasing out the Vacant Unit Tax Rebate Program AND THAT THE Development Committee’s Resolution be forwarded to County Council before June 28th. AND FURTHER THAT staff be directed to look at alternate support programs if the County proceeds with the elimination of the Vacant Unit Tax Rebate Program. EXECUTIVE SUMMARY In the Minister of Finance’s Fall Economic Statement, the County was given the opportunity to design a program changing the rebate program on vacant units and vacant/excess lands in the commercial and industrial tax classes. The recommendation to County Council was to proceed with a consultation program, as required, that would propose the phase out of this program in years 2018 to 2020. The rebate gives property owners a partial rebate of property taxes for the months (90 days or greater) they experienced a vacancy. This Tax Policy is for County Wide application and Tillsonburg must adhere to the County’s direction. BACKGROUND This rebate program was introduced in 1998 when Business Occupancy Tax was eliminated. All of property related tax became the responsibility of the property owner at that time during the tax reform. One of the issues municipalities face now is leverage on property owners that are not maintaining their properties and those that are in arrears on their taxes. The other is budgeting for the rebates as submissions under the Program are received after the annual budget approval. The County’s Treasurers recommended the phase out of the program starting in 2018. The intent of this policy change is to incent use of vacant properties that could either be sold and put into active use, or rented by lowering fees and/or mixed with multi-use rentals including residential which would result in more vibrant and sustainable communities. 118 Page 2 / 2 Reserves A letter to consult was sent out to a variety of stakeholders and a window to comment was open until June 15th. During this time the majority of the comments were in favour of phasing out this rebate in most of the County except for Tillsonburg. In discussion with various Tillsonburg business people and organizations, there was opposition to losing this program. There was some support for limiting the length of time it was available and only rebating taxes that the Town has actually received. There is the opportunity to recommend changes to the Program by keeping the plan and modifying the eligibility criteria to exclude properties that are delinquent on their taxes, have a demolition permit or a property standards order against the property and establish a minimum square footage requirement for the unit. Should the County phase out the Program Tillsonburg can modify the Community Improvement Plan to create allowances for vacant properties to pay for eligible improvements and marketing that are geared to create occupancy. This program would be funded by the money that was previously rebated under the Vacant Unit Tax Rebate Program. Staff could report further should the phase out be approved by the County. CONSULTATION On June 13, 2017, I met with the Development Committee and they subsequently generated the following motion: THAT the Vacant Unit Tax Rebate Program be retained but revised to increase the requirements for receiving it to include: a. Property taxes being current with minimal arrears by the current owner over the past year; b. Consideration of a maximum time period for use (3 years); and, c. With minimal property standards violations; AND THAT a delegation request be made to County Council; AND THAT increased focus be on improving collection of tax arrears accounts; AND THAT any reductions in vacancy rebate total funds be re-invested in supporting the Town’s CIP program. FINANCIAL IMPACT/FUNDING SOURCE The impact of the elimination of this program would reduce the Town’s expense to fund the Vacant Unit Tax Rebate Program by up to $140,000 per year. It also has the potential to have a negative impact on economic development in the community. COMMUNITY STRATEGIC PLAN IMPACT The support of a vacant unit rebate program Demonstrates Accountability by confirming that the Town of Tillsonburg’s Council acknowledges the concerns of the business and investment community. Support for Economic Sustainability is also shown by providing a program that assists in investment by new and existing business into properties in Tillsonburg. 119 May 10, 2017 «Chamber_Name» «Address» «Address_2» «CityProvPostal» Attention: «ED_Name» Dear «ED_Name»; RE: Commercial and Industrial Vacant Unit Tax Rebate Program Reform On behalf of the County and its Area Municipalities, I am writing to inform you that County Council, as the authoritative body for setting tax policy for purposes of calculating the distribution of County and Area Municipal levy requirements among properties, is considering a change to the existing commercial and industrial vacant unit tax rebate program. You may be aware that as part of the 2016 Fall Economic Statement the provincial Minister of Finance announced several tax policy amendments for 2017. One of those amendments allows upper and single-tier municipalities to initiate a locally designed vacant unit and vacant/excess land subclasses program, subject to Ministerial approval. This new legislation allows municipalities to consider changes with respect to:  percentage reductions for vacant and excess land;  percentages used for vacant unit rebates;  administrative policies, application procedures and information requirements;  enhanced and refined eligibility requirements; and  elimination of a program. Based on Council direction received on March 22, 2017, County and Area Municipal Finance staff are seeking comments from the business community with respect to a proposed change to the vacant rebate policy. More specifically, the vacant unit rebate program would be phased-out over a three year period beginning in 2018. The vacant unit rebate program currently benefits commercial and industrial property tax classes at the same rate as the sub-class discounts – 30% for commercial and 35% for industrial property tax classes respectively. The proposed policy change will effectively eliminate the vacant unit rebate program within the current four-year property assessment cycle while allowing a year for affected property owners to manage progressive increases to their budgets over that time. A three-year historical analysis of the use of the program and the tax revenues that were rebated to eligible properties (includes County and area municipal purpose rebates) was provided to Council and is presented in the following table. 120 2013 2014 2015 Municipality No. of Properties Cost of Rebate $ No. of Properties Cost of Rebate $ No. of Properties Cost of Rebate $ Woodstock 73 $357,616 76 $306,090 71 $271,149 Tillsonburg 40 132,000 44 124,000 31 63,500 Ingersoll 26 84,278 21 148,905 29 65,413 Norwich 8 19,078 7 14,149 2 2,542 East Zorra-Tavistock 5 2,528 9 17,597 6 2,538 Zorra 15 53,445 12 52,800 13 37,400 South-West Oxford 5 10,124 2 6,530 1 3,627 Blandford-Blenheim 0 0 1 3,750 3 2,273 Totals 172 659,069 172 673,821 156 448,442 Under the proposed policy change to eliminate the vacant rebate program, properties that have received the rebate in the past and remain eligible, would need to budget for higher taxes in 2018 through to 2020 when the effects of the phase-out would be fully realized and they will pay full taxes applicable to that property even if the property remains vacant. The intent of this policy change is to incent use of vacant properties that could either be sold and put into active use, or rented by lowering fees and/or mixed with multi-use rentals including residential which would result in more vibrant and sustainable communities – a common goal shared among municipalities and the province. On average, of those Oxford County properties that benefitted from this program in the 2013-2015 time frame, the rebate would be reduced by approximately $921 per year until finally retired in 2020. In addition to seeking comments from the business community represented by the County’s various Business Improvement Associations and Chambers of Commerce, each of the properties that were eligible and participated in the vacant unit rebate program in 2016 will be contacted directly. In addition to this direct correspondence to your organization and specific property owners, the County will host various online forums to inform the public of this proposed change that will be available from May 11 to June 15, 2017, including:  Speak Up, Oxford! – www.oxfordcounty.ca/speakup  Social media feeds  Facebook – www.facebook.com/oxfordcounty  Twitter – www.twitter.com/oxfordcounty  Print advertisements in local newspapers 121 Notwithstanding the proposed changes to the vacant unit rebate program, there are no proposed changes to the 30-35% sub-class discounts for commercial and industrial property tax classes respectively due to the economic development competitive advantage for our region and the fact that these vacant/excess lands impose less demand on municipal service levels. All comments received by the deadline will form part of a staff report to Council on June 28, 2017. At that meeting, Council will give final consideration to a locally designed vacant rebate policy for a submission to the Minister by the July 1, 2017 deadline. If your organization wishes to comment, please use one of the methods listed above, or send your comments by correspondence to the attention of the undersigned not later than June 15, 2017 at: County of Oxford P.O. Box 1614, 21 Reeve Street Woodstock, ON N4S 7Y3 In considering your comments and you have questions, you are welcome to contact County or your Area Municipal staff to seek clarification or invite them to attend a meeting. Lynn Buchner | Director of Corporate Services | County of Oxford 519.539.0015, ext. 3007 | lbuchner@oxfordcounty.ca Denise Krug | Director of Finance | Township of Blandford-Blenheim 519.463.5347, ext. 224 | dkrug@blandfordblenheim.ca Sean Hilderley | Finance Manager/Treasurer | Township of East Zorra-Tavistock 519.462.2697, ext. 259 | shilderley@ezt.ca Iryna Koval | Director of Finance | Town of Ingersoll 519.485.0120 | finance@ingersoll.ca Michael Legge | Director of Finance/Treasurer | Township of Norwich 519.468.2410, ext. 233 | mlegge@norwich.ca Diane Larder | Treasurer | Township of South-West Oxford 519.485.0477, ext. 224 | dlarder@swox.org David Rushton | Director of Finance/Treasurer | Town of Tillsonburg 519.688.3009, ext. 3251 | drushton@tillsonburg.ca Patrice Hilderley | Treasurer & Director of Administrative Services | City of Woodstock 519.539.2382, ext. 2300 | philderley@cityofwoodstock.ca Maureen Simmons | Director of Finance| Township of Zorra 519.485.2490, ext. 225 | msimmons@zorra.on.ca Yours truly, Lynn S. Buchner, CPA, CGA Director of Corporate Services 122 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 500 Hwy#3, Box 428 Tillsonburg, Ontario N4G 4H8 June 15, 2016 To Whom It May Concern Regarding: Vacancy Rebate Termination My name is Kassandra Way and I am one of the shareholders of E&E McLaughlin Ltd, and I also represent the interests of McLaughlin Bros, and The Cribbage Group (1803299 Ontario Inc). All of these related companies are in the commercial and industrial real estate business, owning the properties and leasing the space. We are a family owned and managed company, and have been in the business for over 35 years. Combined we own several million Square feet and pay several million dollars a year in property taxes. I am telling you this because not many people realize the extent of the property tax burdens on these types of properties. Since we have been in operation long before 1998 we are familiar with the province wide overhaul on the property tax and assessment system. At that time the Ontario Government adjusted the Business Occupancy Tax (BOT) so that it would no longer be billed to the Business but to be included in the property taxes of the building. Ultimately this made it the Landlords responsibility to recover the costs from their Tenants. At the same time the Ontario Government implemented the vacancy rebate to help mitigate the additional tax in the case that the business was no longer occupying the space, as that portion of the tax was no longer applicable. The Ontario Government used the same excuses then in regards to the BOT that municipalities are using today regarding the Vacancy Rebate, saying that it is an administrative nightmare and it is hard to budget. The difference is that prior to 1998 it was because of businesses disbanding or relocating, as well as tax arrears as there was no collateral to demand payment. Today the buck literally stops at the Landlord. If a tenant is unable to pay their bills, we still pay our taxes knowing that our property is held at ransom. There is no denying that tax arrears and administration time are a lot less under the current tax structure. We could go back to the old system if the municipalities would prefer, but I think they would choose for us to continue collecting it on their behalf. What bothers me the most is that municipalities believe by eliminating this rebate that it will give the Landlords more incentive to lease their properties. I could not be more insulted by this philosophy. Our priority is always to fill our buildings or we would be out of business. We are still responsible for the other 70% of the property tax bill and all the other carrying costs such as maintenance and utilities. There are many factors that are not being taken into account in regards to vacancies; 123 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 Inventory We consider our vacant space our inventory (and so should the County) and I have always been told “one cannot sell off of an empty shelf”. Now don’t get me wrong we pride ourselves in low vacancy rates and high Tenant retention, but how we accomplish this is having the ability to offer our Tenant’s room for growth or short term flexible space. If one of our Tenants need 50,000 extra square feet for next week, (and trust me it happens) we don’t have to tell them to look outside the municipality to fill that void we can look after them. Also take our Tenant Martinrea located at 301 Tillson Ave for an example. They needed to be in a space within a month in order to set up their lines and start production ASAP. Because we had the space available and were able to move quickly that plant ended up moving to Tillsonburg and now employs hundreds of people. Eliminating the Vacancy Rebate will also affect speculative builds like the ones built in Woodstock. Yes they took some time to be leased, but the municipality still received a large amount of property taxes that they would not have gotten prior to the build. More importantly they created opportunities, available and ready, attracting new and growing business to the area. This is important as most companies don’t have a couple years to develop a property and build new with all the red tape that is involved today. Specialized Buildings We pride ourselves in finding the right Tenant for the right space. This is something that is not done overnight. Some building may be specialized and have infrastructure that would not be able to be utilized by another Tenant. Also when you are talking larger units you have to have a company that will utilize all the square footage available. If the building is being underutilized it also negatively affects the value of the property itself along with its finance ability and technically it should alter the MPAC evaluation as well. Vacant Building Purchases Finally my biggest problem with terminating the vacancy rebate is that it no longer encourages people such as ourselves to purchase existing buildings and revitalize them. In most cases the facilities we purchase are vacant due to industries that have left the area such as following to name a few; • 390 Thomas St, Ingersoll, Former Ingersoll Fasteners – 200,000 SqFt • 50 Clearview, Tillsonburg, Former DDM Plastics - 470,000 SqFt • 301 Tillson Ave, Tillsonburg, Former TDS – 550,000 SqFt • 200 Universal, Woodstock, Former Greenline Resins Inc – 115,000 SqFt • Plus numerus former tobacco facilities Most of the buildings have been left in a state of disrepair. It takes time and money to revitalize them to a point where Tenants would even be interested in looking at the space. The carrying costs of utilities, and property taxes on a building adds up quickly, compounded with the costs of essential upgrades in HVAC systems, roofs, windows, lighting and painting. It comes to a point where the Landlord can only absorb so much before we have to pass along these extra expenses to our Tenants, raising rates and becoming less competitive with surrounding areas. Let Oxford County be the leader in the area that encourages business and understands that industries have their ups and downs. 124 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 Ultimately the key fact that everyone is forgetting is how the vacancy rebate came to be. It was created to give relief to the Landlord for paying a tax that we shouldn’t be responsible for in the first place. Let’s be very clear this is a rebate not a subsidy and as such should remain in place. I hope you will take my letter into consideration and continue the vacancy rebate program. I have also attached an article from the editor-in-chief of Canadian Property Management, Barbara Carss that I found very informative in regards to this topic. Feel free to contact me if you wish to discuss further. Best Regards, Kassandra Way E&E McLaughlin Ltd. 125 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 Cities poised to terminate vacant unit rebate Ontario grants flexibility to dismantle previously mandatory program Tuesday, May 2, 2017 By Barbara Carss Stakeholder consultation on the future of property tax rebates for vacant commercial and industrial space has been a rote exercise in Toronto given that City Council had already voted to eliminate the program two months prior to a recent public meeting to discuss the issue. Elsewhere, municipal officials in Ottawa have proceeded in a more conventional sequence, but real estate industry advocates are preparing for the same result. This follows the Ontario government’s announcement last fall that municipalities would be given leeway to discontinue the rebate that was first introduced in 1998 in tandem with a province-wide overhaul of property assessment and taxation. Toronto and Ottawa are among what’s likely to be a crush of local governments requesting provincial approval to dismantle the vacant unit rebate program. “I guess we’re not surprised, but we are disappointed,” reflects Dean Karakasis, executive director of the Building Owners and Managers Association (BOMA) of Ottawa. “This is a change of tax policy, and the way it has been characterized seems to be a bit of an attempt to smokescreen what’s really happening.” Past, present and would-be recipients bristle at suggestions that the rebate is a subsidy or a disincentive to improve the marketability of their properties. Rather, they point to the program’s historical rationale. It was meant to mitigate the added liability that commercial/industrial ratepayers assumed 126 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 when the former business occupancy tax (BOT), which had been charged directly to tenants, was rolled into a single property tax bill levied to landlords. “It’s a tax policy to acknowledge there is a vacant space where the business would otherwise reside,” Karakasis says. Under existing rules, landlords qualify for partial reimbursement of property tax paid on commercial or industrial space that’s vacant for 90 or more days during a tax year. Applications with supporting documentation are typically submitted in February of the following year, and payouts — equivalent to a 30 per cent refund on vacant commercial space or 35 per cent on industrial space — occur after municipal officials verify the claims. In theory, the revenue underpinning the rebate is collected upfront and then held in trust for the recipients, but many municipalities report discordance between their budget estimates for the program and the eventual expenditures. Ontario Ministry of Finance data shows that, province-wide, the value of the rebate jumped from $32 million in 2008 to $60 million in 2014 — suggesting that it could be problematic to base budget allocations on the previous year’s costs. Notably, a report prepared for Ottawa councillors chronicles recent shortfalls of $10 million as “over the years, the budget has not kept pace with the actual use of the program”. “It’s an obligation on the municipality. They have to make up that revenue in the budget and build it into their rate structure, but it’s unpredictable and it can be very hard to estimate these things with accuracy,” says Almos Tassonyi, executive fellow and director with University of Calgary’s School of Public Policy and a research associate with International Property Tax Institute. “For example, how many municipalities actually thought Target was going to go out of business?” Decisions precede consultation Based on the schedule endorsed in Toronto’s budget vote earlier this winter, the full rebate will still apply for vacancies in the first six months of 2017. It will then be cut to 15 per cent from July to December before it is eliminated entirely beginning in 2018. 127 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 However, the city still has to formally submit its request to the Ministry of Finance so opponents of the move — including REALPAC, NAIOP and many of the city’s business improvement areas — are pushing for a more gradual phase-out or a mechanism to enable commercial/industrial ratepayers to self- fund a rebate program. They note that Council had little opportunity to reflect on the industry’s concerns or consider alternatives before making its mid- February decision since the public meeting on the issue was not held until April 20. “The mayor opined fairly early that he thought the rebate was a subsidy for big business and he wanted to kill it,” recalls Brooks Barnett, REALPAC’s manager of government relations and policy. “The Province also wanted municipalities to consult with the business community, and not all of them have done that to the extent we would like to see.” Outside Toronto, commercial/industrial ratepayers in Mississauga, Brampton and Caledon have been invited to public meetings later this week to discuss Peel Region’s proposal to reduce the rebate to 20 per cent in 2018, and to 10 per cent in 2019, before eliminating it entirely beginning in 2020. Meanwhile, an early April report to Hamilton councillors promised “engagement will occur during April and into May of this year”, but the Chamber of Commerce, which is prominently listed as a group to be consulted, had not been contacted as of April 27. “We suspect a lot of these consultations are just checking a box,” says Terry Bishop, president, property tax, with Altus Group Limited. “Municipalities know what they want to do.” The city of Ottawa convened its public meeting in early March, and considered submissions from BOMA Ottawa and other stakeholders, but appears to have rejected BOMA Ottawa’s proposal that funds be levied specifically from the commercial/industrial property classes to support the rebate’s continuation. This week, the finance and economic development committee will consider recommendations for a two-year phase-out that would see it reduced to 20 per cent of property tax paid on vacant units in 2017 and down to 10 per cent in 2018. City Council will make the final decision later in the month. 128 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 Property tax consultants foresee a drop in applications as the rebate is phased out. “At a 10 per cent rate, clients will likely not even bother because the cost to obtain it will outweigh the benefit unless it’s a significant amount of space,” predicts David Gibson, a director with Yeoman & Company Paralegal Professional Corporation. “These vacancy applications are incredibly arduous. I have claims from 2015 that are still in play and it will be mid-2017 before they will be settled.” Passage of time obscures original rationale Burdensome administration is one of municipalities’ frequently highlighted complaints with the program, but that’s also true of the forerunner business occupancy tax. A 1999 joint publication from the Ontario government and the Association of Municipalities of Ontario outlining the many details of what was known as local services realignment states: “Outdated and arbitrary, the BOT was the source of a large portion of municipalities’ tax arrears, and municipalities and businesses have long asked for its elimination.” Proponents of continuing the rebate have offered some suggestions for curbing municipalities’ costs, including: scoping eligibility to at least 120 days of vacancy; placing limitations on the number of consecutive years a property could qualify; and drawing funds for the rebate solely from the commercial/industrial tax base. “We recognize the administrative costs have become quite significant to administer the program and validate applicants’ claims,” Barnett affirms. “Changing the application fee structure so there’s more cost recovery there for the city is something we could get on board with.” Other arguments for dismantling the rebate are seen as much more contentious. The real estate industry typically rejects the theory that the Municipal Property Assessment Corporation (MPAC) accounts for vacancy in evaluations, and highly resents the accusation that landlords aren’t actively trying to lease space because the rebate offers an undue safety net. 129 Phone: 519-842-3363 www.eemclaughlin.com Fax: 519-842-6689 Ontario’s four-year assessment cycle makes it a clumsy instrument for addressing periodic vacancies in any case, but property tax experts stress that the rebate is an entirely separate mechanism from the vacancy allowance MPAC applies. It was specifically designed to address the extra tax burden assigned to property owners when the BOT was eliminated. “The business occupancy tax might be gone, but the cost of this tax is still in place on a gross basis. So instead of the tenant paying the business tax portion and the landlord paying the realty portion, now the landlord is subject to both portions,” Gibson explains. Nevertheless, with the passage of time, there are fewer municipal officials who experienced the relief of shedding the administratively cumbersome BOT firsthand. In the intervening 19 years, they’ve become more focused on other financial pressures. “There is no question that it (eliminating the rebate) is a change in tax policy, but this is now viewed as just a subsidy that is in the system,” Tassonyi observes. In practice, existing tenants will make up for the loss of the rebate as landlords pass through property taxes. Thus, Barnett urges decision-makers to take an economic development perspective. “It’s not a subsidy. It’s something that keeps the industry relatively competitive if it sees a lot of vacancies,” he asserts. “Removing this would be removing a major slice of the tax competitiveness pie.” Barbara Carss is editor-in-chief of Canadian Property Management. 130 131 132 = Attendance: Peter Staley, Chair, Mike Cerna, Robert Doerr, Michael Kadey, Margaret McCrimmon Regrets: Councillor Stephenson, Scot Richardson Staff: Tricia Smith, Deputy Clerk, Rick Cox, Director of Parks, Culture & Recreation, Corey Hill, Manager of Parks & Facilities 1. Call to Order The meeting was called to order at 3:33 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Robert Doerr Seconded By: Peter Staley THAT the Agenda as prepared for the Accessibility Advisory Committee meeting of June 20, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting – June 6, 2017 Resolution #2 Moved By: Mike Cerna Seconded By: Margaret McCrimmon THAT the Accessibility Advisory Committee Meeting Minutes of June 6, 2017, be approved. Carried The Corporation of the Town of Tillsonburg ACCESSIBILITY ADVISORY COMMITTEE June 20, 2017 3:30 p.m. Board Room Customer Service Centre, Tillsonburg MINUTES 133 Accessibility Advisory Committee Meeting Minutes, June 20, 2017 - 2 - 5. General Business & Reports 5.1 Enabling Accessibility Fund Project Discussion Staff provided a summary of the grant program criteria and funding availability. Funding agreements are not expected to start until December, 2017 with projects to begin after this date. Projects must be completed within one year. The Director of Recreation, Culture and Parks indicated that the anticipated costs for the proposed project to remove the stairs and add a ramp to the south entrance of the Community Centre would exceed the funding limit of the grant program. A ramp had been located in this area previously but was removed due to safety reasons. The committee discussed various accessibility project options for the Enabling Accessibility application submission and/or for future projects for the Town, including: • Accessible Change Room & Family Change Room at the Community Centre • Roll-in entry into the indoor pool. • Stainless Steel Chairs to be used by the public when using the roll-in entry to the pool. • Addition of Accessibility Features in Playgrounds. • Ramp entry into the Tennis Courts. • Year-round Accessible Washroom in Memorial Park. • Accessible aisle way in Council Chambers & Closed Captioning. • Retiling of one of the public washrooms at the Community Centre. • Installation of an elevating device by the Lion’s Auditorium and removal of ramp. • Installation of an elevator by the Ice pads at the Community Centre. • Reconfiguring of parking lot at the Museum and additional accessible parking spaces. • Create an off-road accessible route between the TransCanada trail and the 4th to North trail. The Director of Recreation, Culture & Parks noted that spacing is limited at this time downstairs at the Community Centre for the installation of an accessible change room and family change room. A review of alternative areas could be considered. Staff indicated that the six lane pool could be reduced by one lane to allow for a roll-in ramp that would exit into the shallow end. Costing for this project could be considered 134 Accessibility Advisory Committee Meeting Minutes, June 20, 2017 - 3 - during the retiling of the pool interior and decking in 2018. A roll-in ramp into one of the lane’s in the pool would be more cost effective than extending into the decking area. Stainless steel waterproof chairs could be made available in various sizes to allow people to transfer from their wheelchair and into the pool. The Town does not have a fully accessible playground structure at this time, but the playground in Memorial Park includes accessible equipment. Memorial Park currently has seasonal accessible washrooms at Lake Lisgar Waterpark and accessible porta potties in various locations. There are no immediate plans to install a permanent accessible washroom in the park. Staff to follow up with the Operations Department regarding the installation of the audible signals at the Broadway Street crossing in front of the mall. Discussion took place regarding the removal of some of the seating in Council Chambers to create an accessible path of travel. Staff noted that a key operated lift is being looked into adjacent to the Lion’s Auditorium to address the narrow ramp and to free up space in the lobby in this area. There is a shaft and doorway for an elector near the ice pads, but the elevator itself has not been installed. This could provide access to the second floor. Staff recommended that the best options to improve accessibility to the Community Centre would be through the reconstruction of the north entrance by the Lion’s Auditorium and entrance at the pool as these areas are deteriorating. Staff indicated that there is wheelchair access into Coronation Park, but is limited for Cadman Park. A review is being undertaken of the entrance to Participark on Washington Grand to improve accessibility. There is no accessible access at this time that connects the Fourth to North Street trail extension to the TransCanada trail. There may be the possibility for funding and in-kind contributions for this type of project. Staff indicated that costing for accessible access to the trail could be undertaken in time for the grant application submission. 135 Accessibility Advisory Committee Meeting Minutes, June 20, 2017 - 4 - Moved By: Robert Doerr Seconded By: Mike Cerna THAT the Accessibility Advisory Committee recommends the addition of accessibility improvements to the TransCanada Trail extension from fourth to North Street for the Enabling Accessibility Fund application. Carried 6. Next Meeting The next meeting of the Accessibility Advisory Committee will be held on Tuesday, September 12, 2017 at 3:00 p.m. in the Board Room, Customer Service Centre. 7. Adjournment Resolution #7 Moved By: Mike Cerna Seconded By: Robert Doerr THAT the June 20, 2017 Accessibility Advisory Committee meeting be adjourned at 4:31 p.m. Carried 136 = ATTENDANCE Andrew Burns (Left 9:40 AM), Mel Getty, Deb Gilvesy, Lisa Gilvesy, Jesse Goossens, Councillor Jim Hayes, Kirby Heckford (Arrived 7:31 AM, Left 9:05 AM), Mayor Stephen Molnar, Lindsay Morgan, Ashton Nembhard, Steve Spanjers, Randy Thornton (Left 8:20 AM), Cedric Tomico (Arrived 8:05 AM) Staff Present: David Calder, Cephas Panschow MEMBERS ABSENT/REGRETS John Veldman 1. Call to Order The meeting was called to order at 7:35 AM. 2. Adoption of Agenda Moved By: L. Morgan Seconded By: M. Getty Resolution # 1 THAT the Agenda as prepared for the Development Committee meeting of May 9, 2017 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of April 11, 2017 Moved By: D. Gilvesy Seconded By: R. Thornton Resolution # 2 THAT the Minutes of the Development Committee Meeting of April 11, 2017 be approved. Carried The Corporation of the Town of Tillsonburg Development Committee May 9, 2017 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES 137 Development Committee Meeting Minutes (May 9, 2017) - 2 - 5. Delegations and Presentations 6. Information Items 6.1. Community Strategic Plan – March 27, 2017 Report to Council was circulated. The implementation is progressing. 6.2. Post-Secondary Education – Mayor Molnar met with the new Dean for Woodstock/Oxford County as part of Fanshawe’s outreach to stakeholders. They remain committed to the community and opportunities for partnership. Appropriate to recognize that this is their 50th Anniversary. 6.3. Tillsonburg Hydro Inc – The Chair of the Board provided an update to the shareholder at the May 8 Council meeting and this presentation will be circulated. Branding is underway. Review of existing Master Service Agreement and Memorandum of Understanding between Town and THI is underway. 6.4. Town Hall Task Force – No update. 7. General Business & Reports 7.1. Monthly Project Update – The status of various development projects was discussed. A proposed affordable housing project will not be moving forward but other opportunities are possible. Rezoning of the 83 Rolph St property (former public school) was presented to Council on May 8 and was approved for up to 45 residential units and 2 office units. The property is subject to a heritage designation and this is important to the community. 7.2. Hannover Fair Mission Overview Development Commissioner provided an overview of the investment and trade mission, which included one of the Town’s partners and one local company. The purpose of the mission was lead generation, meet requirements of MOU with Isah Software, opportunity to facilitate innovation through Industry 4.0 as Hannover Fair is the world’s largest industrial fair and to help companies take advantage of the new trade agreement between Europe and Canada. Meetings with potential investors, clients, consultants and government agencies. Participation of Tillsonburg company was very important and helped make it successful. Plans to make this as annual mission to foster trade and investment. 7.3. Economic Development Q1 Report Lead files opened are less than last year, but prospecting hours and investor visits to Tillsonburg are both above targets. 138 Development Committee Meeting Minutes (May 9, 2017) - 3 - Discussion regarding available industrial lands for development including status of 54 acre Rokeby Road property. Request to have information brought forward on future industrial land in conjunction with the vacant land report that Planning is preparing. 8. Committee Minutes & Reports 8.1. Tillsonburg District Chamber of Commerce – Citizen of the Year is Matthew Meijer MacNeil, who is extensively involved in the community and has represented Tillsonburg at the United Nations. A reception is being held at 5:30 PM on June 1 at The Carriage Hall. The new chamber website has been launched. Awards of Excellence was well attended with more than 260 attendees. Feedback has been that the event represents the Town well. Chamber Golf tournament is scheduled for August 17. 8.2. Downtown Business Improvement Association – Approved façade projects should be underway shortly. Deadline for next round of funding is May 31. The BIA and Town were recognized by the Ontario Business Improvement Area Association with a win of the “Bricks & Mortar” award for the Façade Improvement Program. This is the second Provincial award for the community this year and speaks well to how we work together. AGM was well-attended. 8.3. Tillsonburg District Real Estate Board – Monthly report will be circulated when available. In general, listings are at record lows and constraining transactions. 8.4. Physician Recruitment The approved support program is funded jointly by the Town and hospital with each contributing $60,000 with the goal of attracting two physicians to the community. Program will cover relocation, equipment and start-up labour costs for new physicians to the community. A sponsorship program is being developed to enable local companies to get involved. Hospital is exploring options to expand emergency services due to increased demand. 9. Correspondence - None 10. Other Business 10.1. Roundtable Kinsmen Club made a presentation to Town Council for support for the NHL Centennial Fan Arena, which will be coming to Tillsonburg from August 10 – 12. Expectation is that there will be in excess of 30,000 visitors to the community. Events include: The Stanley Cup, Ball Hockey Tournament, Virtual Reality Zamboni Races, Interactive Hockey Shooting Games, Pop up Ball hockey rink, Breakfast with the Stanley Cup, Travelling Hockey Hall of fame, 139 Development Committee Meeting Minutes (May 9, 2017) - 4 - Fireworks, Autograph sessions, Interactive Vendor Booths, etc. Support from the community will be needed in terms of volunteers and also sponsorship. Regarding development, it is important to ensure that roadblocks are minimized so that local and new developers can proceed with their investments in Tillsonburg. 11. Closed Session - None 12. Next Meeting The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday, June 13, 2017. 13. Adjournment Moved By: A. Nembhard Seconded By: Proposed Resolution 3 THAT the Development Committee Meeting of May 9, 2017 be adjourned at 9:50 AM. Carried 140 = ATTENDANCE Andrew Burns, Mel Getty (Left 9:34 AM), Deb Gilvesy, Lisa Gilvesy, Jesse Goossens (Left 9:34 AM), Councillor Jim Hayes, Kirby Heckford, Lindsay Morgan, Steve Spanjers, Randy Thornton (Left 9 AM), Cedric Tomico (Arrived 7:44 AM), John Veldman Staff Present: Cephas Panschow, Dave Rushton MEMBERS ABSENT/REGRETS Mayor Stephen Molnar, Ashton Nembhard 1. Call to Order The meeting was called to order at 7:40 AM. The Chair recognized the passing of Marty Klein, who was a contributing member and past chair of this committee along with many other accomplishments. At the time of his passing he was the chair of both the Town Hall Task Force and the hospital foundation. 2. Adoption of Agenda Moved By: J. Goossens Seconded By: D. Gilvesy Resolution # 1 THAT the Agenda as prepared for the Development Committee meeting of June 13, 2017 be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof – None Declared 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of May 9, 2017 Moved By: D. Gilvesy Seconded By: S. Spanjers Resolution # 2 THAT the Minutes of the Development Committee Meeting of May 9, 2017 be approved. The Corporation of the Town of Tillsonburg Development Committee June 13, 2017 7:30 AM Boardroom, Customer Service Centre 10 Lisgar Ave, Tillsonburg MINUTES 141 Development Committee Meeting Minutes (June 13, 2017) - 2 - Carried 5. Delegations and Presentations 5.1. Phase-out of Vacant Unit Tax Rebate (8:30 AM) Director of Finance provided an overview of the County’s consideration of phasing out the Vacant Unit Rebate Program for industrial and commercial properties. The Province’s 2016 Fall Economic Statement amended tax policy to allow upper tier municipalities to create or terminate rebates for vacant units or land and also to change eligibility requirements. The program would be phased out over three years. Total cost of the rebate across the county is approximately $450,000 with 156 properties. The rationale appears to be to encourage property owners to do something with their property instead of allowing it to be vacant. Presumably, paying the full taxes for the property will “incent” these actions or encourage property owners to lower their fees to attract tenants. With the Town’s launch of the new Community Improvement Plan, there is an opportunity to shift these tax dollars to the property owners that are actually investing in their real estate. Some of the challenges that municipalities face are the significant decreases in Industrial/ Commercial valuations, which has resulted in less revenue and shifting of the tax burden to residential tax classes. The multi-residential tax ratio is also decreasing to ensure it is in line with other residential property types. What is the desired mix of residential and non- residential assessment? Target is around 80% residential and 20% non-residential. D. Rushton will provide an overview of the current assessment mix. What amount of tax arrears does the Town have? Concern also raised about the short time period for consultation as there was not enough time for many boards/committees to consult their members, review the information and provide a response back. There is also some concern about absentee landlords who have no plans to maintain/upgrade their properties. Fortunately, Tillsonburg does not have too many of these type. Regardless, if this is a concern, then revise the program so that certain criteria are met. The Real Estate/property sector has been impacted by a lot of new legislation and regulations, so this is not a good time to add additional costs into the system. This program is a good tool for the municipality to offer, especially in economic downturns. 142 Development Committee Meeting Minutes (June 13, 2017) - 3 - Moved By: J. Veldman Seconded By: K. Heckford Resolution # 3 THAT a letter be drafted under the Chair’s signature addressing the following points: That the Vacant Unit Tax Rebate Program be retained but revised to increase the requirements for receiving it to include: a. Property taxes being current with minimal arrears by the current owner over the past year; b. Consideration of a maximum time period for use (3 years); and, c. With minimal property standards violations; AND THAT a delegation request be made to County Council; AND THAT increased focus be on improving collection of tax arrears accounts; AND THAT any reductions in vacancy rebate total funds be re-invested in supporting the Town’s CIP program. J. Goosens and D. Gilvesy agreed to represent the Committee at the June 28, 2017 meeting where it will be discussed. Town Council will also be given information on this issue. 6. Information Items 6.1. Community Strategic Plan – No update 6.2. Post-Secondary Education – No update 6.3. Tillsonburg Hydro Inc – Member D. Gilvesy raised concern about the branding process as there is some concern about meeting the Sep 1 completion date and also the public consultation survey that was proposed. 6.4. Town Hall Task Force – Staff have secured proposals for expert advise for the next phase and will be bringing these to the meeting next week. 7. General Business & Reports 7.1. Monthly Project Update – The status of various development projects was discussed including opening of new commercial offices and new industrial companies. New sign permit from MTO for Highway 3 Business Park is expected shortly. Add Tillsonburg Hub Consortium to list of projects as they are working on obtaining a feasibility study. 143 Development Committee Meeting Minutes (June 13, 2017) - 4 - 7.2. Update on Joint (Town/Chamber/BIA) Strategic Plan Integration Task Force The integration task force met on May 10 and established a quarterly meeting schedule, a proposed seminar schedule and agreed to collaborate on the following primary and secondary initiatives:  Primary: o Communications model for partners o Seminars o Post-Secondary Education  Secondary: o New Businesses to Town o Manufacturing Acceleration Program o Community Ambassador Program A Funding for Non-Profit Agencies seminar has already been scheduled for June 21 and is one of the first initiatives that is moving forward. 7.3. Development Review (article) C. Tomico indicated that, based on the article, there are some concerns about timelines for approving developments. His experience in Tillsonburg has been very good, but he wants to make sure that we maintain that level of service. There has been a number of reviews of the development approval processes in the recent past, which has helped to position the Town well, but monitoring should be ongoing as this is important for the Town’s continued success. The Town is experiencing significant development activity, but Town Council approved the hiring of another building inspector at their meeting last night. Discussion regarding the Globe & Mail article on communities with the highest proportion of jobs at risk of being automated with Ingersoll being number 1 on the list, Tillsonburg second and Woodstock fifth. While this is a real concern, this is not new information. The risk ranges from roughly 45% in some communities to 50% of jobs in the higher risk communities so even communities at the lower end still have a significant portion of their jobs at risk. Plus, the communities at lower risk appear to be those with a higher proportion of government and related jobs and also in markets with higher unemployment rates. Hence, it appears that Oxford communities are more at risk because they have more private sector jobs. 144 Development Committee Meeting Minutes (June 13, 2017) - 5 - 7.4. Committee Minutes & ReportsTillsonburg District Chamber of Commerce – Chamber was hoping to get input from area chambers on the Vacant Unit Tax Rebate program, but was not able to do so based on the one month period for comments. 7.5. Downtown Business Improvement Association – Working on Turtlefest. Board will also be reviewing the Vacant Unit Tax Rebate issue and providing input. 7.6. Tillsonburg District Real Estate Board – May prices were up 48% from May 2016 to average of $342,109, which was influenced by a few high sales. Total value of sales was up 37% to $110M. The Canadian Real Estate Association has expressed some concern about the real estate market. Also, they believe the biggest impact on real estate will be the imposed rent controls and not foreign buyer measures taken. 7.7. Physician Recruitment One physician office has been able to recruit a second doctor. Incentive program that has been launched should start seeing results. Next meeting is in two weeks. 8. Correspondence - None 9. Other Business 9.1. Roundtable NHL Centennial Fan Area being organized by the Kinsmen from August 10 to 12. Website was just launched. Sponsorship and gala tickets opportunities are available. 10. Closed Session - None 11. Next Meeting The next meeting of the Development Committee is scheduled for 7:30 AM on Tuesday, July 11, 2017. 12. Adjournment Moved By: K. Heckford Seconded By: Proposed Resolution 4 THAT the Development Committee Meeting of June 13, 2017 be adjourned at 9:53 AM. Carried 145 = ATTENDANCE Shane Curtis John Prno Mike Dean John Bamford Mel Getty Staff: Jeff Smith, Fire Chief Becky Turrill, Secretary MEMBERS ABSENT/REGRETS Stephen Molnar Jim Hayes Gord Roesch 1. Call to Order The meeting was called to order at 7:37p.m. 2. Adoption of Agenda Moved By: Mel Getty Seconded By: John Bamford Resolution #1 THAT the agenda for the April 11, 2017 meeting as amended be approved. CARRIED 3. Disclosures of Pecuniary Interest and the General Nature Thereof - None 4. Adoption of Minutes of Previous Meeting Moved By: Mike Dean Seconded By: John Prno Resolution #2 THAT the minutes of the March 15, 2017 meeting be adopted. CARRIED The Corporation of the Town of Tillsonburg FIRE STRAT PLANNING COMMITTEE April 11, 2017 7:00 p.m. Fire Station Training Room 80 Concession Street East MINUTES 146 Fire Services Strategic Planning Committee Meeting Minutes - 2 - 5. General Business & Reports 5.1. Report to Council Update to council- update of Schedule A to reflect current service 10 Year plan 5.2. Hazard Risk Assessment – Sub Committee 5.2.1. Recommend the Chief along with 2 members from the Committee – meeting date set for April 25 @ 10:00am 5.3. NFPA terms 5.3.1. Update Schedule A to reflect NFPA terms – update this information last for final presentation. 5.4. Gap Analysis Path Forward 5.4.1. 6. Next Meeting The next meeting of the Fire Services Strategic Planning Committee will be on June 13, 2017 at 7:00pm. 7. Adjournment Moved By: Mel Getty Seconded By: John Bamford Resolution #3 THAT the Fire Services Strategic Planning Committee meeting of April 11, 2017 be adjourned at 8:42p.m. CARRIED 147 Tu= ATTENDANCE Mel Getty Craig Cole Donna Scanlan Don Baxter Michael Cerna Penny Esseltine James Payne Becky Turrill, Secretary Janet McCurdy, Program Manager MEMBERS ABSENT/REGRETS Susie Wray Bob McCormick 1. Call to Order The meeting was called to order at 7:30am 2. Adoption of Agenda Moved By: M. Cerna Seconded By: C. Cole Resolution #1 THAT the Agenda as prepared for the Parks and Recreation Advisory Committee meeting of May 18, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof - None 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of April 19, 2017 Moved By: C. Cole Seconded By: M. Cerna Resolution #2 The Corporation of the Town of Tillsonburg Parks & Rec COMMITTEE Tuesday May 18, 2017 7:30am Rotary Room 45 Hardy Ave MINUTES 148 Parks & Recreation Committee Meeting Minutes - 2 - THAT the Minutes of the Parks and Recreation Committee Meeting of April 19, 2017 be approved. Carried 5. Delegations and Presentations - none 6. General Business & Reports 6.1. Memorial Park Revitalization 6.1.1. Committee Members Moved By: D. Scanlan Seconded By: M. Cerna Proposed Resolution #3 THAT the Parks & Rec Advisory Committee endorses the Resolution from the Memorial Park Revitalization Committee to add Peter Luciani and Tyler Coghill as members to represent the Dog Park Committee (6-0) 6.1.2. Signage for Celebration Plaza to come to Parks & Recreation Committee 6.1.3. Band shell has been approved – concrete by Turtlefest and structure by Canada Day. Foot paths (Sanders to the foot bridge), sundial donated by Marwood Metal Fabrication. Remainder of construction has been delayed. 6.2. Program Update – Given By J. McCurdy 6.2.1. Lake Lisgar Water Park – opening in June 6.2.2. Summer students are back 6.2.3. High signs at Kiwanis Ball Diamond 6.3. Dog Park Update 6.3.1. Committee is continuing with regular meetings. Fundraising is their next step 7. Correspondence - None 8. Other Business – 8.1. McLaughlin Way – Pathway between the pool and the lake is not in a good state. J. McCurdy will speak to the Parks Department. 9. Closed Session 9.1. - None 149 Parks & Recreation Committee Meeting Minutes - 3 - 10. Next Meeting The next meeting of the Parks & Rec Advisory Committee – June 20 @ 7:30am in the Rotary Room 11. Adjournment Moved By: P. Esseltine Seconded By: M. Cerna Proposed Resolution #4 THAT the Parks & Rec Advisory Committee Meeting of May 18, 2017 be adjourned at 8:36am 150 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS – Minutes of April 5, 2017 Approved May 3, 2017 Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, and Tom Southwick Staff in attendance: C. Evanitski, J. Maxwell, L. Minshall, P. Walther-Mabee, P. Gagnon and D. McLachlan Regrets: Craig Grice, David Hayes and John Scholten The LPRCA Chair called the meeting to order at 6:35 pm Wednesday, April 5, 2017 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-80/17 moved: L. Bartlett seconded: R. Geysens THAT the LPRCA Board of Directors add “Wastewater Discussion” under New Business as item 10 (i) to the April 5th, 2017 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS No questions or comments MOTION A-81/17 moved: R. Geysens seconded: D. Brunton THAT the minutes of the LPRCA Board of Directors Regular Meeting held March 8, 2017 be adopted as circulated. CARRIED 151 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Hearing LPRCA – 63/17 (Dean Donovan) MOTION A-82/17 moved: R. Geysens seconded: D. Brunton THAT the LPRCA Board of Directors does now sit as a Hearing Board. CARRIED The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Larry Donovan and Brenda Baker, agents for Mr. Donovan, and then proceeded to present the staff report. The area requested for constructing a structure is in the Lake Erie shoreline flood hazard and dynamic beach hazard and is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies. The construction would increase property damage due to flooding and the forces of wave action; affect the control of flooding; and interfere with dynamic beach processes. Mr. Donovan noted that due to the size of the structure, Norfolk County does not require a building permit. He is a home builder and ascertained that there is no need to reinforce the shoreline in this particular area. Brian Duxbury spoke on behalf of a neighbouring property owner who opposed this application and any new development along Hastings Drive, Long Point. Staff and the agents responded to questions from the Board. 152 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - MOTION A-83/17 moved: R. Chambers seconded: D. Brunton THAT the LPRCA Hearing Board does now enter into a closed session to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED MOTION A-84/17 moved by: D. Brunton seconded: R. Geysens THAT the LPRCA Hearing Board of Directors does now adjourn from the closed session. CARRIED MOTION A-85/17 moved by: R. Geysens seconded: T. Southwick THAT the Board of Directors approves Permit Application LPRCA-63/17 (Dean Donovan) to construct a change house at South Walsingham Plan 251 Lot 36, 121 Hastings Drive, Long Point. CARRIED MOTION A-86/17 moved by: R. Chambers seconded: D. Brunton That the LPRCA Hearing Board does now adjourn from sitting as a Hearing Board. CARRIED b) Hearing LPRCA – 64/17 (Dennis Fioraso) MOTION A-87/17 moved: R. Chambers seconded: D. Brunton THAT the LPRCA Board of Directors does now sit as a Hearing Board. CARRIED The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Dennis Fioraso and his agent, Elliott Wilkinson, and then proceeded to present the staff report. The area requested for constructing a structure is in the Lake Erie shoreline erosion hazard and is contrary to the approved 1989 Long Point Region Conservation Authority Shoreline Management Plan and LPRCA policies. Due to the potential of further erosion of neighbouring properties, staff requested the proponent seek the advice of a coastal engineer to approve the project design. 153 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - Mr. Wilkinson had originally had the design approved by an engineering firm but, after noting that every situation is unique, LPRCA staff then requested that the drawings be approved by a coastal engineer which, he determined would cost a minimum of $5000 and the proponent had already paid considerable costs for the project. Staff and the agent responded to questions from the Board. MOTION A-88/17 moved: R. Geysens seconded: R. Chambers THAT the LPRCA Hearing Board does now enter into a closed session to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED MOTION A-89/17 moved by: M. Columbus seconded: R. Geysens THAT the LPRCA Hearing Board of Directors does now adjourn from the closed session. CARRIED MOTION A-90/17 moved by: L. Bartlett seconded: D. Beres THAT the Board of Directors approves Permit Application LPRCA-64/17 (Dennis Fioraso) to upgrade the existing shoreline protection structure at Walpole Plan 26495 Lot 4, 2 Woodlawn Park Lane, Haldimand, provided that the applicant provides to the Long Point Region Conservation Authority a design by a qualified coastal engineer according to accepted practice to ensure the proposed works does not aggravate erosion on adjacent properties or updrift/downdrift shorelines. CARRIED MOTION A-91/17 moved by: R. Geysens seconded: D. Brunton That the LPRCA Hearing Board does now adjourn from sitting as a Hearing Board. CARRIED c) Staff Approved applications Staff approved15 applications since the last meeting in March: LPRCA-219/16, LPRCA-13/17, LPRCA-38/17, LPRCA-39/17, LPRCA-47/17, LPRCA-49/17, LPRCA-50/17, LPRCA-54/17, LPRCA-58/17, LPRCA-59/17,LPRCA-60/17, LPRCA-62/17, LPRCA-68/17,LPRCA-70/17 and LPRCA-75/17. There were no questions or comments. 154 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - MOTION A-92/17 moved: D. Brunton seconded: L. Bartlett That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated March 28, 2017 as information. CARRIED d) New applications The Planning Department recommended approval for five applications. MOTION A-93/17 moved: R. Geysens seconded: R. Chambers THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-52/17 LPRCA-53/17 LPRCA-56/17 LPRCA-72/17 LPRCA-73 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA’s mandate and related Regulations. CARRIED NEW BUSINESS a) GENERAL MANAGER’S REPORT The first quarter of 2017, the GM focused on planning and HR issues. He noted that planning staff completed 41 applications during the first quarter of 2016 and 80 applications during the first quarter of 2017. Over the past week, the GM received requests for further information from two parties interested in renting the offices on the south side of the administration building. MOTION A-94/17 moved: D. Brunton seconded: R. Chambers THAT the LPRCA Board of Directors receives the General Manager’s Report for the 1st quarter of 2017 as information. CARRIED 155 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 - b) TREE PLANT TENDER 2017 Three tenders were received by the due date with the lowest bid coming from TRITREE. References have been called and were favourable. TRITREE started in Simcoe, moved to Niagara and now completes works across the country. The original tree order for 2017 was approximately 70,000 but has since risen to 90,000. MOTION A-95/17 moved: R. Geysens seconded: L. Bartlett That LPRCA Board of Directors approves the tender received from TRITREE Reforestation for a total of $26,195.38 (taxes included) for LPRCA’s Spring 2017 Restoration contract. CARRIED c) EROSION CONTROL PROGRAM REPORT The LPRCA Erosion Control Assistance Program provides 50% of the cost of eligible erosion control projects to a maximum of $1000 to private landowners. Staff has received four requests for erosion control projects in 2017. There was no uptake for the program in 2016. MOTION A-96/17 moved: L. Bartlett seconded: R. Geysens THAT the LPRCA Board of Directors approves the following erosion control projects under LPRCA’s Conservation Services – Erosion Control Assistance Program. CARRIED d) FLOOD FORECASTING AND WARNING PROGRAM The Long Point Region Conservation Authority has an active flood forecasting and warning program. The CA’s role in the program is established by the province through the Ministry of Natural Resources and Forestry (MNRF). The MNRF’s Surface Water Monitoring Center (SWMC) evaluates flood risk at a provincial level and provides technical information to the conservation authorities who use the data to focus on their local watershed. The municipality is responsible for action during a flood. LPRCA staff monitors and evaluates various systems, gauges and websites to assess flood risk throughout the watershed. If there is the potential for flooding, staff issue specific flood messages to the municipal flood coordinators, emergency contacts and the public. The Conservation Authorities Act Review makes mention of the funding model for the Flood Forecasting and Warning Program. 156 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 7 - MOTION A-97/17 moved: R. Geysens seconded: M. Columbus That the LPRCA Board of Directors receives the Flood Forecasting & Warning Program Report as information. CARRIED MOTION A-98/17 moved: M. Columbus seconded: D. Brunton THAT the LPRCA Board of Directors waives its policy, and carries on business beyond the 3-hour limit. CARRIED e) BACKUS RENTAL HOUSE Staff reported that the last tenant moved out of the Backus rental house this past February and it has since been vacant. It was identified that the building requires a number of upgrades at a cost of $15,000 in materials not including labour. The Board discussed whether it was prudent to complete the upgrades or remove/demolish the building. MOTION A-99/17 moved: L. Bartlett seconded: D. Brunton THAT the LPRCA Board of Directors receives the Backus Heritage Conservation Area Rental House Report as information; AND THAT staff prepare a cost-estimate for removing the BHCA Rental House. CARRIED f) FUNDING APPLICATIONS UPDATE Backus was successful in garnering two grants. The first from Ontario150 for Norfolk Tales for $40,000 and the second from TD Friends of the Environment Foundation to repair and upgrade trails to make them more accessible for $$27,390. An application to the Ontario Arts Council for $10,000 to offset some of the costs of the Norfolk Tales event was denied therefore, staff has also applied to the Norfolk Community Foundation and will also be looking at sponsorships. MOTION A-100/17 moved: D. Brunton seconded: R. Geysens THAT the LPRCA Board of Directors accepts the following reports (grants at BHCA) as information. CARRIED 157 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 8 - g) ECOLOGICAL INVENTORIES – 2017 FOREST MANAGEMENT OPERATIONS LPRCA conducts ecological surveys prior to forest management activities. These surveys are contracted out and conducted annually. This year ecological surveys will be conducted at three properties: the Mason/Buchner Tract, Rowan Mills Conservation Area and the Smith Tract. MOTION A-101/17 moved: L. Bartlett seconded: R. Geysens THAT the LPRCA Board of Directors approves retaining the services of Paul O’Hara of Blue Oak Native Landscapes to conduct ecological inventories of identified Conservation Authority properties – totaling 148 Acres (60 Hectares) for a total submitted bid of $20,900 plus HST, as part of the 2017 Forest Management Operating Plan. CARRIED h) WATERSPORTS CABLE PARK AGREEMENT The agreement has been sent to legal counsel for review and after further discussion with the Cook’s, the fee for rent will be increased to $700 per month. The agreement is currently delayed until OPG presents a timeline for upgrading the hydro at Waterford North Conservation Area. MOTION A-102/17 moved: D. Brunton seconded: L. Bartlett THAT the LPRCA Board of Directors receives the GM’s verbal report regarding the Watersports Cable Park Agreement as information. CARRIED i) WASTEWATER REPORT Member Bartlett brought forward a request for LPRCA to provide recommendations on nutrient loads coming from water treatment plants. L. Minshall was part of committee at the Grand River Conservation Authority providing advice to the Ministry of the Environment and the municipalities regarding nutrient loads and noted that it would be a good time to review. MOTION A-103/17 moved: L. Bartlett seconded: R. Geysens THAT the LPRCA Board of Directors receives the wastewater discussion as information; AND THAT staff prepare a report on how to enhance LPRCA’s water quality monitoring program for consideration in the 2018 budget. 158 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 9 - CARRIED MOTION A-104/17 moved: R. Geysens seconded: L. Bartlett That the LPRCA Board of Directors does now enter into a closed session to discuss:  personal matters about an identifiable individual, including Conservation Authority employees CARRIED MOTION A-105/17 moved: D. Brunton seconded: L. Bartlett That the LPRCA Board of Directors does now adjourn from the closed session. CARRIED MOTION A-106/17 moved: D. Beres seconded: D. Brunton THAT the LPRCA Board of Directors receives the GM’s verbal update regarding a personnel matter. CARRIED The Chair adjourned the meeting at 10:20pm. Noel Haydt Dana McLachlan Chair Administrative Assistant 159 160 161 162 163 164 165 166 167 168 169 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, April 19, 2017 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:00 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath Councilor Chris Rosehart Mayor Steve Molnar Becky Turrill, Secretary Inspector Hymers None 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by Mayor Molnar, seconded by Councilor Rosehart, and carried, the Agenda was approved. 5 Approval of Previous Minutes The Minutes of a meeting of the Board held on March 15, 2017 were presented to the Board for approval. On motion made by Ann Loker, seconded by Councilor Rosehart and carried the Minutes of the meeting held on March 15, 2017 were approved. 6 Issues Arising from previous minutes None 7 Presentations / Delegations None 8 Correspondence None 9 Financial 170 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector Hymers presented the March 2017 contract statistics and memorandum which reported: • 91 provincial offences tickets written • 102.75 hours of Foot Patrol Members of the OPP attended 578 calls for service with a 91.2% clearance rate.  Inspector Hymers presented the Tickets Written in Tillsonburg for the months of March 2017 report: • Speeding, 31 • Fail to Stop, 14 • Plate/Permit/Insurance, 23 • Trespass/Intox in Public, 4 • Careless, 0 • Seatbelt, 0 • Hand Held Device, 11 • Fail to Yield / Improper turn, 6 • Other, 2 Total for March 2017, 91  Inspector Hymers presented the Drug Enforcement Unit Statistics for March 2017.  Inspector Hymers presented the OPP Auxiliary Monthly Unit Summary for March 2017 • Total Hours within Tillsonburg 141.50  Crime Stoppers of Oxford Inc. Report Inspector Hymers presented the report for Oxford Crime Stoppers for March 2017. Monthly Tip Statistics for March 2017 Total Calls Received, 18 Woodstock PS Tips , 11 OPP Tips, 4 Assigned out to other Crime Stoppers Programs , 3 Meetings/Events Attended in March Media Relations • Crime of the week submissions to local media outlets including print and television as well as social media. 171 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Fundraising • Golf Tournament Planning Promotions Upcoming Events • April Zone Meeting in Chatham • 2017Annual training, conference and AGMJune8-11  Haldimand Norfolk Crime Stoppers: Monthly report distributed for Board information (March)  Inspector Hymers presented the High School Resource Officer Month End Report for March 2017 Proactive Duties • Patrolled interior, exterior, gullies and parks surrounding Glendale High School, Upper Deck • Engaged in conversation with parents, youth and staff regarding youth issues. Reactive Duties • 6 Calls for service at Glendale • Assisted Frontline officers with MVC, disputes, mischief and locating court documents • Completed several civilian fingerprints • 4 PON’s issued for March Presentations / Meetings: • Cops for Kids Program @ North Broadway Church • Attended Oxford Suicide prevention team meeting in Woodstock 11 Committee Reports None 12 OAPSB  May Conference - Chair, Larry Scanlan and Councilor Rosehart to attend the conference 13 Other Business / Public Discussion  Crime Stoppers Update – All calls pertaining to Tillsonburg will now be routed to Oxford Crime Stoppers On MOTION made by Ann Loker, SECONDED by Greg Horvath and carried it was RESOLVED that the TPSB through the chair send a letter to Haldimand-Norfolk Crime Stoppers confirming Tillsonburg’s withdraw date of January 1, 2018 172 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 13 cont’d  Crime Stoppers Golf Tournament Becky Turrill to register the TPSB team.  Oxford Community housing Chair Larry Scanlan met with Mr Beaton. He will be looking into the issues  Report on Police Oversight Justice Tulloch 1 Collective Board vs 1 Board per Community More information will be available at the conference  OAPSB Zone Meeting Reminder May 19 - Brant Sports Complex  Storage Shed On MOTION made by Greg Horvath, SECONDED by Mayor Steve Molnar and carried it was RESOLVED that the TPSB will purchase from its special projects account a new shed for use at the OPP Station at a cost of $3200. 14 Date of Next Meeting Wednesday, May 17, 2017 15 Adjournment On motion made by Mayor Steve Molnar, seconded by Ann Loker and carried, the meeting was adjourned at 9:03 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary 173 1 TILLSONBURG POLICE SERVICES BOARD Minutes MEETING: GENERAL MEETING PLACE: Tillsonburg, OPP Detachment Boardroom DATE: Wednesday, May 17, 2017 TIME: 8:00 a.m. AGENDA ITEM DISCUSSION OUTCOME/ACTION 1 Call to Order The Chair called the General session of the Board to order at 8:00 am. 2 Attendance Present: Regrets: Larry Scanlan, Chair Ann Loker Greg Horvath Councilor Chris Rosehart Mayor Steve Molnar Becky Turrill, Secretary Inspector Hymers None 3 Declaration of Pecuniary Interest None declared 4 Approval of Agenda The Agenda was presented to the Board for approval. On motion made by Ann Locker, seconded by Councilor Rosehart, and carried, the Agenda was approved. 5 Approval of Previous Minutes The Minutes of a meeting of the Board held on April 19 2017 were presented to the Board for approval. On motion made by Mayor Molnar, seconded by Greg Horvath and carried the Minutes of the meeting held on April 19, 2017 were approved. 6 Issues Arising from previous minutes None 7 Presentations / Delegations None 8 Correspondence None 9 Financial Quarterly report from Corporate 174 2 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 Detachment Commander Reports  OPP contract Policing - Tillsonburg Inspector Hymers presented the April 2017 contract statistics and memorandum which reported: • 107 provincial offences tickets written • 86 hours of Foot Patrol Members of the OPP attended 571 calls for service with a 93.5% clearance rate.  Inspector Hymers presented the Tickets Written in Tillsonburg for the months of April 2017 report: • Speeding, 32 • Fail to Stop, 9 • Plate/Permit/Insurance, 35 • Trespass/Intox in Public, 5 • Careless, 1 • Seatbelt, 3 • Hand Held Device, 9 • Fail to Yield / Improper turn, 9 • Other, 4 Total for April 2017, 107  Inspector Hymers presented the Drug Enforcement Unit Statistics for April 2017.  Inspector Hymers presented the OPP Auxiliary Monthly Unit Summary for April 2017 • Total Hours within Tillsonburg 211.75  Crime Stoppers of Oxford Inc. Report Inspector Hymers presented the report for Oxford Crime Stoppers for April 2017. Monthly Tip Statistics for April 2017 Total Calls Received, 22 Woodstock PS Tips , 8 OPP Tips, 8 Assigned out to other Crime Stoppers Programs , 2 Meetings/Events Attended in April Media Relations • Crime of the week submissions to local media outlets including print and television as well as social media. 175 3 AGENDA ITEM DISCUSSION OUTCOME/ACTION 10 cont’d Fundraising • Golf Tournament Planning • 104 Heart FM Car Rally – Innerkip April 30 Promotions • IDCI Art class poster contest – May 2017 • Upcoming Events • Golf Tournament – May 25, 2017 • 2017Annual training, conference and AGM June8-11  Haldimand Norfolk Crime Stoppers: Monthly report distributed for Board information (April)  Inspector Hymers presented the High School Resource Officer Month End Report for April 2017 Proactive Duties • Patrolled interior, exterior, gullies and parks surrounding Glendale High School • Engaged in conversation with parents, youth and staff regarding youth issues. • Myself & PC Hillier participated in Code Red drill at Glendale HS Reactive Duties • 15 Calls for service at Glendale • Assisted Frontline officers with MVC, Youth MHA issues, mischief and suspicious person • Assisted Crime Unit with scribing for interviews, interviewed Victim of Domestic Criminal Harassment • 2 PON’s issued for April Presentations / Meetings: • Cops for Kids Program Bowling in Tillsonburg • Attended Oxford Suicide prevention team meeting • Crime Stoppers meeting in Woodstock – Zone meeting in Ridgetown 11 Committee Reports None 12 OAPSB 13 Other Business / Public Discussion  Staff Sergeants Introduction of Staff Sergeant Jen Ormsby And Staff Sergeant Greg DaFoe 176 4 AGENDA ITEM DISCUSSION OUTCOME/ACTION 13 cont’d  OPP Recruitment Session Lion’s Den May 17 @ 5:00pm  OAPSB Conference B. Turrill to cancel one room for conference  Oxford Chairs Meeting May 30 – Commander Review  Bootleg Fentanyl Awareness Seminar Very good presentation  Marijuana Dispensaries On MOTION made by Mayor Molnar, SECONDED by Ann Loker and carried it was RESOLVED that the TPSB Chair work with any and all resources to bring a report back to the Board regarding Marijuana Dispensaries  Green Band-Aids Handed out to board members. John Murray Retirement Well attended by all  Speed Signs on Tillson Ave  Flower Beds at the OPP Station Larry to talk to Corey Hill regarding the condition of the flower beds at the OPP station  Contraband Tobacco OPP contraband tobacco training received 14 Date of Next Meeting Wednesday, August 16, 2017 15 Adjournment On motion made by Mayor Steve Molnar, seconded by Councilor Rosehart and carried, the meeting was adjourned at 9:04 a.m. __________________________________ __________________________________ Larry Scanlan, Chair Becky Turrill, Secretary 177 178 AUTO MAYORS’ STAKEHOLDER WORKSHOP SUMMARY NOTES FROM NOVEMBER 18, 2016 MESSAGING FOR THE AUTO MAYORS (DRAFT) The Auto Mayors have spent considerable time meeting with automotive industry stakeholders to understand the opportunities and challenges facing this industry. We collectively want to stress how important the auto industry is to our communities. We urge the Provincial and Federal governments to work together on the development of a National Automotive Strategy for Canada. To assist with that work, we propose the following vision, mission and key issues that form the framework for such a strategy. Vision – A globally competitive auto sector that is able to grow Canadian jobs and prosperity. Mission - To grow and sustain the automotive sector in Canada through innovation, investment, promotion, and effective regulatory policies. Key Issues 1. Enhanced environment for competitiveness – Canada’s global competitiveness in the auto sector does not – and cannot – rely solely on the value of the Canadian dollar. Governments must work together to improve ongoing operating costs the automotive industry faces (electricity, labour, expansion to CPP, taxes, cap and trade, etc). Encouraging continued investment in our existing auto plants is critical to the sustainability of the operations in Canada. 2. Investment Attraction – New investment is also important to sustaining jobs in the auto sector, but the investment attraction process is fragmented at various government levels and the incentives are uncompetitive. A more coordinated, cohesive “one-window” approach to investment between various levels of government can streamline this process for industry and government and provide transparency in the scope of incentives on the table. 3. Innovation – The auto sector is experiencing a drastic shift towards manufacturing highly advanced vehicles, at the heart of which is innovation. Government should build on Canada’s reputation as a key innovator by maintaining investment in research and development. 4. Trade – The automotive industries of Ontario and the United States are deeply integrated, with many parts crossing the border several times before they become part of a finished product. Many stakeholders are analyzing the impact of the results of the recent US presidential election on existing and upcoming trade agreements (NAFTA, TPP, Canada US Free Trade agreement), and how policy shifts south of the border with regards to trade could impact Ontarian auto. Now more than ever it is vital that Canada affirm its position as a partner – not a competitor – within the Great Lakes Cluster. A starting point could be action on the MOU between Michigan and Ontario. 179 5. Talent – Canada’s highly skilled labour force is one of its greatest assets as an auto- producing nation, particularly as the industry shifts towards even more highly advanced, electric and automated vehicles. Whether it be skilled tradespeople or software engineers, the ability to find and train new talent is essential to growing Canada’s auto sector. Main Messages • The Auto Mayors strongly believe the best way to strengthen Canada’s auto sector and the jobs it represents is through a coordinated National Automotive Strategy. • We propose the following vision and mission for the strategy: Vision – A globally competitive auto sector that is able to grow Canadian jobs and prosperity. Mission - To grow and sustain the automotive sector in Canada through innovation, investment, promotion, and effective regulatory policies. • We need a one-window approach to develop and implement this strategy. • Given recent events in the United States and Mexico, it is more important than ever that governments work together to sustain and grow Canada’s auto sector. Attracting new investment to Canada is not a solution in itself – we also need continued investment in our existing plants. • We are looking for more confirmation from all levels of government that auto – and the jobs it represents - will be made a priority. List of Workshop Participants: Ken Delaney Industry Liaison and Special Advisor, IMPAKT@MAC APRC, McMaster University Brendan Sweeney Project Manager APRC, McMaster University Dorothy St. George Director of Economic Development Town of Oakville Victoria Stasiuk Senior Economic Development Officer Town of Oakville Jeff Baines Manager, Business Information & Policy City of Brampton Bob Seguin Advisor to the CAO, Economic Development City of Brampton Wendy Stark Economic Development Officer Windsor-Essex Economic Development Len Magyar Development Commissioner City of Woodstock Marco Marino Economic Development Officer City of St. Catharines Rakesh Naidu Chief Operating Officer Winsor-Essex Economic Development Robert Unterman Manager, Business Investment & Marketing York Region Luke Bradley Communications Advisor Town of Oakville Caroline Hughes Vice-President, Government Relations Ford Motor Company of Canada Hanif Nori Counsel Honda of Canada Manufacturing Scott Mackenzie Manager, Business Planning and Government Affairs Toyota Motor Manufacturing Canada Inc. 180 June 26, 2017 The Right Honourable Justin Trudeau Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A 0A2 Dear Prime Minister, The automotive sector has been a vital part of the Canadian economy for almost a century and the Town of Tillsonburg is one of dozens of communities that benefit enormously from the growth, innovation and well-paying, middle-class jobs offered by this industry. It is also one of dozens of communities whose residents are deeply concerned by the US government’s announcement to renegotiate the North American Free Trade Agreement (NAFTA). It is difficult to overstate the deep level of integration within the Canadian and American automotive sectors. This special economic relationship was first recognized in 1965 with the signing of the Canada-US Auto Pact. In 2016, Ontario Premier Kathleen Wynne and Michigan Governor Rick Snyder signed a Memorandum of Understanding calling for increased partnership and cooperation within our automotive sectors. NAFTA governs nearly every aspect of the trade relationships within the Great Lakes manufacturing cluster. Even minor changes to those established relationships could have enormous consequences for jobs and economic growth on both sides of the Canada-US border. The automotive sector is far too important to be made anything but a key priority in the upcoming NAFTA renegotiations. Over 101,000 Ontarians are directly employed in auto, and an estimated 300,000 additional jobs are created indirectly by the economic activity it supports nationwide. It represents Canada’s largest manufacturing sector, Ontario’s chief export, and the economic heart of dozens of communities like mine. On behalf of the Town of Tillsonburg and the well over 2,000 automotive related jobs in our community, I urge you to prioritize the protection and growth of Canada’s automotive sector in the upcoming NAFTA renegotiations. Sincerely, Stephen Molnar, Mayor 181 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4113 BEING A BY-LAW to dedicate certain lands as part of a public highway. WHEREAS The Corporation of the Town of Tillsonburg, as authorized by Section 27(1) of the Municipal Act, 2001, as amended, has the authority to pass a by-law for establishing highways for public purposes; AND WHEREAS land described as Parts 2 & 3 of Reference Plan 41R-7147 being of Part of Lots 8, 9, 10 and 41, Plan 41M-171 in the Town of Tillsonburg, County of Oxford was transferred to The Corporation of the Town of Tillsonburg for highway purposes; AND WHEREAS the Council of the Town of Tillsonburg deems it necessary and expedient to dedicate the hereinafter described lands for highway purposes; NOW THEREFORE the Council of the Town of Tillsonburg enacts as follows: 1) THAT Part 2 of Reference Plan 41R-7147, being of Part of Lot 41, Plan 41M-171 in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named Fairview Street; 2) THAT Part 3 of Reference Plan 41R-7147, being of Part of Lots 8, 9 and 10, Plan 41M-171 in the Town of Tillsonburg, County of Oxford, is hereby dedicated and established as part of a public highway named Langrell Avenue; 3) THAT this By-law be registered in the Oxford Land Registry Office. This By-law shall come into full force and effect upon the final passing thereof. READ A FIRST AND SECOND TIME THIS 26th DAY of June, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY of June, 2017. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 182 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NO 4114 A BY-LAW TO AMEND BY-LAW 4106 ADOPTING BUDGETARY ESTIMATES, TAX RATES AND TO FURTHER PROVIDE FOR PENALTY AND INTEREST IN DEFAULT PAYMENT THEREOF FOR 2017. WHEREAS Section 290 of the Municipal Act, 2001, S.O. 2001 c.25, as amended, provides that the Council of a local municipality shall prepare and adopt estimates of all sums required during the year for the purposes of the municipality, WHEREAS Section 312 of the said Act provides that the Council of a local municipality shall, after the adoption of estimates for the year, pass a by-law to levy a separate tax rate on the assessment in each property class, and WHEREAS Sections 307 and 308 of the said Act require tax rates to be established in the same proportion to tax ratios; and WHEREAS regulations require reductions in certain tax rates for certain classes or subclasses of property. Now therefore the Council of The Corporation of the Town of Tillsonburg enacts as follows: 1. That the tax rates hereby adopted for each class for the year 2017, excluding local improvement rates or other special charges collected as taxes, shall be the tax rates as listed on Schedule “A” attached hereto and forming part of this by-law and the tax rate for each class shall be applied against the whole of the assessment for real property for that particular class and purpose. 2. This by-law shall come into effect on the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS 26th DAY of June, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY of June, 2017. ___________________________ MAYOR – Stephen Molnar ___________________________ TOWN CLERK – Donna Wilson 183 Schedule "A " to By-Law 4114 2017 TAX RATES ThTAL BASE wTC/wTQ GENEwAL SEWEwS ChUNTY EDUCATLhN wATES tAwKLNG B.L.A.ThTAL wT wESLDENTLAL 0.00748681 0.00023709 0.00417442 0.00179000 0.01368832 0.00121163 0.01489995 aT aULTL-wESLDENTLAL 0.01847394 0.00058503 0.01045079 0.00179000 0.03129976 0.00309570 0.03439546 CT ChaaEwCLAL 0.01423841 0.00045090 0.00793891 0.01390000 0.03652822 0.00230427 0.00203520 0.04086769 XT ChaaEwCLAL NEW ChNSTwUCTLhN 0.01423841 0.00045090 0.00793891 0.01140000 0.03402822 0.00230427 0.00203520 0.03836769 CU EXCESS LAND 0.00996689 0.00031563 0.00555724 0.00973000 0.02556976 0.00161299 0.00142464 0.02860739 CX VACANT LAND 0.00996689 0.00031563 0.00555724 0.00973000 0.02556976 0.00161299 0.00142464 0.02860739 XU Cha'L NEW ChNST. - EXCESS LAND 0.00996689 0.00031563 0.00555724 0.00798000 0.02381976 0.02381976 LT LNDUSTwLAL 0.01969031 0.00062354 0.01097872 0.01390000 0.04519257 0.04519257 JT LNDUSTwLAL NEW ChNSTwUCTLhN 0.01969031 0.00062354 0.01097872 0.01140000 0.04269257 0.04269257 LU EXCESS LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 LX VACANT LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 LT LAwGE LNDUSTwLAL 0.01969031 0.00062354 0.01097872 0.01390000 0.04519257 0.04519257 LU EXCESS LAND 0.01279871 0.00040530 0.00713617 0.00903500 0.02937518 0.02937518 tT tLtELLNES 0.00942813 0.00029857 0.00525685 0.01040000 0.02538355 0.02538355 FT FAwaLAND 0.00187171 0.00005927 0.00104361 0.00044750 0.00342209 0.00342209 w1 FAwaLAND DEV tH 1 0.00336907 0.00010669 0.00187849 0.00080550 0.00615975 0.00615975 184 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4115 A By-Law to amend Zoning By-Law Number 3295, as amended. WHEREAS the Municipal Council of the Corporation of the Town of Tillsonburg deems it advisable to amend By-Law Number 3295, as amended. THEREFORE, the Municipal Council of the Corporation of the Town of Tillsonburg, enacts as follows: 1. That Schedule "A" to By-Law Number 3295, as amended, is hereby amended by changing to ‘FD-3’ the zone symbols of the lands so designated ‘FD-3’ on Schedule “A” attached hereto. 2. That Section 18.3 to By-Law Number 3295, as amended, is hereby further amended by adding the following at the end thereof: “18.3.3 LOCATION: SOUTH SIDE OF HIGHWAY 3, WEST OF CLEARVIEW DRIVE– PART LOT1, CONCESSION 5 NTR (MIDDLETON), FD-3 (KEY MAP 40) 18.3.3.1 Notwithstanding any provisions of this By-Law to the contrary, no person shall within any FD-3 zone use any lot, or erect, alter, or use any building or structure for any purpose except the following: all uses permitted in Section 18.1; a motor vehicle sales and service establishment, within the existing accessory building. 18.3.3.2 That all of the provisions of the FD Zone in Section 18.2 of this By-Law, as amended, shall apply and further, that all other provisions of this By- Law, as amended, that are consistent with the provisions herein shall continue to apply mutatis mutandis.” 3. This By-Law comes into force in accordance with Sections 34(21) and (30) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 26th day of June, 2017. READ a third time and finally passed this 26th day of June, 2017. Mayor Clerk 185 LINE BETWEEN E 1/2 AND W 1/2 OF LOT 1, CONCESSION 5 N.T.RPART 1 PLAN 41R-928 N51°49'00"E 108.37 N51°49'00"E 45.72 N51°49'00"E 45.72 N29°23'30"W 91.44N29°23'30"W 91.44BAYHAM DRIVEHIGHWAY 3 L O T 1 C O N C E S S I O N 5 N O R T H O F T A L B O T R O A D E A S TMUNICIPALITY OF BAYHAMSCHEDULE "A" PART OF LOT 1, CONCESSION 5 N.T.R. (TOWNSHIP OF MIDDLETON, COUNTY OF NORFOLK)PART 1, REFERENCE PLAN 41R-928TOWN OF TILLSONBURG AREA OF ZONE CHANGE TO FD-3 NOTE: ALL DIMENSIONS IN METRES MAYOR CLERK THIS IS SCHEDULE "A" TO BY-LAW No. 4115, PASSED THE 26th DAY OF JUNE, 2017 TO BY-LAW No.© 10 0 10 20 305 METRES Þ 4115 186 THE CORPORATION OF THE TOWN OF TILLSONBURG BY-LAW NUMBER 4117 BEING A BY-LAW to confirm the proceedings of Council at its meeting held on the 26th day of June, 2017. WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipal corporation shall be exercised by its council; AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law; AND WHEREAS it is deemed expedient that the proceedings of the Council of the Town of Tillsonburg at this meeting be confirmed and adopted by by-law; NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE TOWN OF TILLSONBURG ENACTS AS FOLLOWS: 1. All actions of the Council of The Corporation of the Town of Tillsonburg at its meeting held on June 26, 2017, with respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this or a separate by-law. 2. The Mayor and the Clerk are authorized and directed to do all the things necessary to give effect to the action of the Council of The Corporation of the Town of Tillsonburg referred to in the preceding section. 3. The Mayor and the Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the seal of The Corporation of the Town of Tillsonburg. 4. This by-law shall come into full force and effect on the day of passing. READ A FIRST AND SECOND TIME THIS 26th DAY of June, 2017. READ A THIRD AND FINAL TIME AND PASSED THIS 26th DAY of June, 2017. ________________________________ MAYOR – Stephen Molnar ________________________________ TOWN CLERK – Donna Wilson 187