3411 To adopt a Surveillance Camera Policy for Town-owned or operated buildings and lands for public safety, Crime prevention and stewardship of publicly owned assets.THE CORPORATION OF THE TOWN OF TILLSONBURG
BY-LAW NUMBER3411
A BY -LAW to adopt a Surveillance Camera Policy for
rown-owned or operated buildings and lands for public safety,
crime prevention and stewardship of publicly owned assets.
WHEREAS it is necessary to establish a Surveillance Camera Policy for Town-owned or operated
buildings and lands to ensure public safety, crime prevention and stewardship of publicly owned
a~sets.
WHEREAS the Municipal Act, 200 I, c.25 section II (2) allows lower-tier municipalities to pass a
by-law for the health. safety and well-being of persons.
THEREFORE the Council of the Town ofTillsonburg enacts as follows:
I. THAI' Schedule "A" to this By-Law is adopted as the Surveillance Camera Policy for certain
Municipal owned or operated buildings and lands.
2. Should the provisions of any other By-Law of the Town ofTillsonburg or other document
purporting to establish a Surveillance Camera Policy as set out in Schedule "A" be in conflict
with the provisions of this By-Law, the provisions of this By-Law shall prevail.
4. That Schedule "A' to this by-law forms part ofthis by-law as if written herein.
5. This By-Lav. shall come into full force and effect on , day of March, 2010.
READ A FIRST AND SECOND TIME THIS 8TH DAY OF March, 20 I 0.
READ A THI~ FINAL TIME AND PASSED TillS . --/
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.L...--------A YOR Stephen M<>lnar
-~-~:-~::L --'" ______ l_
CITRK · M1chacl ()raves
DAY OF March, 2010.
SCHEDULE 'A'
SURVEILLANCE CAMERA POLICY
The Corporation of the Town of Tillson burg is committed to public
safety, crime prevention, and stewardship of publicly owned assets.
1. The Town may use video surveillance systems in Town-owned or operated buildings and
lands to deter and detect crime and anit-social behavior such as theft, vandalism, and
unauthomed entry.
2. The Town shall maintain control of and responsibility for its own video surveillance system
at all t1mes.
AUTHORITY
3.0 The Town of Tillsonburg shall collect, use and disclose personal
information in carrying out its video surveillance program in accordance
with the Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA)
DEFINITIONS
4. "Personal Information" means recorded information about an identifiable individual which
includes, but is not limited to, information relating to the race, national or ethnic origin,
colour, rel1gion, age, sex, sexual orientation or marital or family status of the individual, the
personal opinions or views of the individual except if they relate to another individual. If an
image displays these characteristics of an identifiable individual or the activities in which he
or she 1s engaged, its contents will be considered "personal information".
5.0 "Record" means any record of information however recorded, whether in printed form,
on film, by electronic means or otherwise, and includes, correspondence, a memorandum, a
book, a plan, a drawing, a diagram, a pictorial or graphic work, a photograph, a film, a
m1crofilm, a sound recording , a videotape, a machine readable record, any other
documentary material, regardless of physical form or characteristics, and any copy thereof,
and, any record that 1s capable of being produced from a machine readable record under the
control of an institution by means of computer hardware and software or any other
information storage equipment and technical expertise normally used by the institution.
6. "Video Surveillance System" refers to a video, physical or other mechanical,
electronic, or digital surveillance system or device that enable continuous or periodic video
recording, observing or monitoring of personal information about individuals in municipal
facilities.
7 "Storage Device" refers to a videotape, computer disk or drive, CD ROM, computer
chip or other dev1ce used to store the recorded data or visual, audio or other images captured
by a video surveillance system.
ROLES AND RESPONSIBIUTIES
8. The Clerk 1s responsible on behalf of the Town, for its duties under MFIPPA.
9. Each Director of a functional area where surveillance cameras are installed is responsible
for ensuring that information obtained is used exclusively for lawful purposes.
10. The Director responsible for the operation of a functional area shall ensure that the site
complies with this policy, as well as any site-specific policies that may be required. In
particular, the appropriate Director shall ensure that any staff with authorized access to any
video surveillance equipment and recorded information shall be trained in its use in
accordance with this policy. Regular training and orientation programs for sites subject to this
policy shall include a component for all staff to ensure awareness and compliance. Breaches
of the policy may result in disciplinary action in accordance with the Town's Employee
Discipline Policy.
VIDEO SURVEILLANCE
11. Video Surveillance Cameras:
11.1. The Town shall install video surveillance cameras in identified public
areas only where video surveillance is a necessary and viable detection or
deterrence activity.
11.2. The Town may install visible and/or hidden surveillance cameras, but the
Town shall not mstall equipment inside areas where the public and employees have
a t119her expectation of privacy (e.g. change rooms and washrooms).
11.3. The Town shall ensure that appropriate signs notifying the public of the
presence of video surveillance cameras are installed in accordance with this
polrcy.
12. Access to Video Images:
L .1. The Town shall ensure that video images are accessed only by
authorized Town staff, authorized Service Provider's staff, and law enforcement
agencies, and where physically possible are not located in a position that enables
pLblic viewmg.
1;'.2. Images shall only be retrieved in response to an incident, and only if
there is reasonable cause to believe that a crime or accident has been occurred.
L' 3. Where recorded information has been used for law enforcement or public
safety purposes, the retention period shall be one year after it has been last used,
and/or all appeals relating to a particular incident have been exhausted.
1L4. Following investigation and any corresponding legal action, the law
enforcement agency shall return the video images to the original site for retention
ar;d secure disposal.
12 5 The Town shall ensure that if the police request access to and use of the
recorded surveillance information that staff will allow the video images to be
•;:ewed, accessed or removed, in accordance with applicable law.
13. Access Log:
13.1. Each site with a video surveillance system shall maintain an Access
Log book. The Access Log shall be maintained with the images currently being
stored, with access restricted to authorized personnel only.
13 .2. The Access Log shall be used to record: the date, time, purpose, and
name of authorized staff person reviewing images, and adjustments made to
:::amera angles.
1:?.3. When an 1mage is viewed or removed for law enforcement purposes,
the log entry shall include; the date, time, name and contact information of
the law enforcement officer.
14. Recept1on Equipment:
14.1. The Town shall ensure that video reception equipment is located away
from the public, in restricted access areas, in locked rooms with keyed access
where possible.
15. Location Record:
15.1. The Town shall ensure that maps and floor plans are prepared to identify
the locat1on of all video surveillance equipment at each of the respective sites.
The C.A.O. shall have copies of all such maps and plans, and each Facility shall
have a copy for their site.
16. Hours of Operation:
Hi. 1 the majority of the video surveillance systems shall operate 24 hours
per day.
17. Retent1on Period:
1/.1. Images will be retained for a period of 90 days.
18. Signage:
18.1. The Town shall ensure that the public is notified about the presence of
video surveillance equipment by prominently posting signs at the perimeter of
surveillance areas.
18.2 S1gns shall be of consistent size and format and convey the
following mformation:
Indicate video surveillance in use.
Identify legal authority for collection of personal information (MFIPPA).Provide
t1tle, bus1ness address and telephone number of contact person who can
answer questions about the system.
18.3. Sign Specifications and Wording:
Sign dimensions shall be a minimum of 12" x 12" and will contain the
Town logo in accordance with the approved logo standards. "You have
entered an area monitored by video surveillance. (Bold, large font)
The personal information collected by the video surveillance system is collected
under the legal authority of the Ontario Municipal Freedom of Information
and Protection of Privacy Act. This information will be used for the purpose of
promoting public safety, crime prevention, and stewardship of publicly owned
assets. Any questions about this collection can be directed to the Director of
Commun1ty Services.
For the Tillsonburg Community Centre, 45 Hardy Ave., Tillsonburg,ON N4G
3W9,519-688-9011"
19. Otner Promotion
n.1 The Town shall ensure that information regarding this policy is readily
available at all sites with video surveillance systems and on the Town's website.