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170905 Canada 150 MIN= Attendance: Jami Stephenson, Chair, Brian Stephenson, Karen Smith, Josiane DeCloet, Tabitha Dalm Community Leaders: Penny Esseltine, Paul Weaver, Virginia Armstrong, Irene Hurley Staff: Donna Wilson, Patty Phelps, Regrets: Heather Cnockaet, Aleksandra Webber, Wendy Cameron, Jessica Coulston, Marianna Carson 1. Call to Order The meeting was called to order at 4:30 p.m. 2. Adoption of Agenda Resolution #1 Moved By: Josiane DeCloet Seconded By: Paul Weaver THAT the Agenda as prepared for the Canada 150 Committee meeting of Tuesday September 5, 2017, be adopted. Carried 3. Disclosures of Pecuniary Interest and the General Nature Thereof No disclosures of Pecuniary Interest were declared. 4. Adoption of the Committee Minutes of Previous Meeting Resolution #2 Moved By: Karen Smith Seconded By: Brian Stephenson THAT the Minutes of the Canada 150 Committee meeting of July 17 2017, be approved and the meeting notes of August 8, 2017 be received. Carried The Corporation of the Town of Tillsonburg Canada 150 Committee Tuesday, September 5, 2017 4:30 p.m. Council Chambers 200 Broadway, 2nd Floor MINUTES Canada 150 Committee Meeting – Agenda - 2 - 5. Marketing Update A number of ads have been provided to various organizations and the ad board within the town. 6. Harvest-fest Update Final Report was presented by Brian Stephenson. Advertising was an issue, radio and posters were done but not much else advertising was provided. It was noted that better communication with farmers who host off shore workers would be required. It was also noted that possibly only a section of the event should be fenced. The Knights of Columbus had a profit with the bar and are donating those dollars to the J.L. Scott McLean Legacy fund. The committee concluded that was a worthwhile event and received a number of recommendations from individuals that is should be done again next year. There would need to be a council committee to do this event again next year as the Canada 150 Committee concludes at the end of 2017. Moved by: Paul Weaver Seconded By: Irene Hurley That the budget shortfall be expensed though the Canada 150 Committee budget Carried. Moved by: Brian Stephenson Seconded By: Josiane DeCloet That the committee provides $200.00 to Summers Country Wagon for her food services at Harvestfest. Carried 7. 1867 Concert Update – Canada 150 Year End Finale Paul Weaver provided a proposed budget for the event. The budget are estimates and not actuals. The event is to take place on December 2, 2017 at St. Pauls United Church. InnerChamber will have to review the sound and lighting and additional equipment may not be required. Canada 150 Committee Meeting – Agenda - 3 - Inner Chamber website – www.innerchamber.ca Tickets will be available on their website as well as printed tickets available for sale in Tillsonburg. This event will be marketed as a Tillsonburg Canada 150 concert. Moved By: Virginia Armstrong Seconded By: Tabitha Dalm That the committee supports the Concert by the InnerChamber. Carried 8. 24ft x 12ft Canada Flag Update The flag will be at Seven Gables on Wednesday 13th for the final Tour. – Irene Hurley Brian Stephenson and Jamie Stephenson have volunteered to help from 12:30 to 3:00 p.m. The Flag will be at the Youth for Christ event in Oct. 23rd – Virginia Armstrong 9. Next Meeting Next meeting to be October 16th at 4:30 in Council Chambers 10. Adjournment THAT the September 5, 2017 Meeting of the Canada 150 Committee, be adjourned at 5:40 p.m.