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170724 Memorial Park MIN= ATTENDANCE Members Present: Mel Getty: Co-Chair, Mike Cerna: Co-Chair, Peter Luciani (Dog Park), Ken Patterson (Rotary), Scott Vitias (Ball), Rosemary Dean (Fair), Terry Smith (Pumptrack), Rick Cox: Staff, Margaret Puhr: Secretary (Event Organizers) Guests: Chrissy Rosehart (Councillor), Mike Dean (Fair), Tracy Green (Fair) MEMBERS ABSENT/REGRETS Shane Curtis, Lance McKenzie, Derek Partlo, Dave Martin, Cedric Tomico, Scott McKenzie, Sue Saelens, Jane Ann McLean 1. Call to Order The meeting was called to order at 5:30pm, by Co-chair Mel Getty. 2. Adoption of Agenda Moved By: Ken Patterson Seconded By: Rosemary Dean Resolution #1_ THAT the as prepared for the Memorial Park Revitalization Committee meeting of July 24, 2017, be adopted. Carried. 3. Disclosures of Pecuniary Interest and the General Nature Thereof There were no disclosures of pecuniary interest declared. 4. Adoption of Minutes of Previous Meeting 4.1. Minutes of the Meeting of June 16, 2017 Moved By: Ken Patterson Seconded By: Mike Cerna Resolution #2_ The Corporation of the Town of Tillsonburg Memorial Park Revitalization Committee July 24, 2017 5:30pm Marwood Lounge 45 Hardy Ave. MINUTES Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 2 - THAT the Minutes of the Memorial Park Revitalization Committee Meeting of June 16, 2017 be approved as amended. Carried. 5. General Business & Reports 5.1. Staff update: Celebration Plaza – platform is in place, the band around the edge and the leaf will be formed this week. Structure to start next week. The ramp requirements are being finalized. Asphalt pathway has been installed with two additions: culvert under the path to create drainage in the future and buried conduit for future hydro installations. The hope is to have it ready for the NHL weekend event. Garden at Delevan bridge entry – will be releasing and RFQ for the garden and pathways project. Perhaps coordinate with Horticultural Society group. Next steps – finishing the structure and clean up around the pathways. The owners of the apartment complex have approached the Town to begin process of formalizing access and pathways from Lisgar Ave area. The process and plan is being developed with the planner and Building Department . 5.2. Approval of Master Plan: this was deferred pending the following: 1. the Ball Users requested that the plan be changed to move the Hardball #2 diamond to current layout/location – they are happy with the way it is now. Have a new site plan made reflecting this change. Some modifications would be fine, such as lights if funds available. To be reviewed at next meeting. 2. Fair Board is requesting their buildings replaced and to see the new plan and budget with the above. Otherwise they will ask to have the Crystal Palace designated as a historical building to prevent removal. The Palace needs to be put back on the Master Plan. 3. Outdoor rink is certain to proceed, no tax money will be used for the project. Placement of the rink has small area of movement as it needs to be close to the indoor rinks. The Fair Board might want to contribute the basketball nets to the project. Councillor Rosehart emphasized that the council want full control of projects moving forward to ensure that they things are built properly on Town property. 5.3. Lisgar Avenue parking: this was decided by the Parks & Rec Advisory committee – one side parking only request is being reviewed by Operations Department. 5.4. Rotary Club: no updates at this time (Mike Cerna joined the Rotary Club). 5.5. Fair Board: fair was received well on the new dates. Attendance exceeded expectations and the new layout worked out great. Memorial Park Revitalization Committee Meeting Minutes, May 15, 2017 - 3 - 5.6. Ball Association: no updates. 5.7. Pumptrack: users were asked for input and would like something to sit on while viewing. Kinsmen Club still committed to contribute $10,000.00 for shade sails. There is sand getting on the pump track, there needs to be a path through this section. 5.8. Lions Club: absent 5.9. Outdoor Rink: absent. 5.10. Dog Park: waiting for tenders, no updates. 5.11. Ball Diamond repositioning: per discussion on Master Plan. 6. Round Table - Crystal Palace could be used as cattle barn and new proposed buildings as arts & crafts, therefore solving problem of removing cattle barn. 7. Next Meeting The next meeting of the Memorial Park Revitalization Committee will be on Monday September 11, 2017 at 5:30pm. 8. Adjournment Moved By: Rosemary Dean Seconded By: Ken Patterson Resolution #4 THAT the Memorial Park Revitalization Committee Meeting of June 19, 2017 be adjourned at 7:25pm. Carried.