171010 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
David Calder, CAO
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Lana White, Executive Assistant/Deputy Clerk
Regrets:
Councillor Maxwell Adam
1. Call to Order
The meeting was called to order at 4:30pm.
2. Closed Session
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council move into Closed Session to consider:
1. a proposed or pending acquisition or disposition of land by the municipality or local board
(training centre); and
2. personal matters about an identifiable individual, including municipal or local board
employees(commemorative naming).
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Tuesday, October 10, 2017
6:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
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Council reconvened regular session at 6:00pm.
3. Adoption of Agenda
Resolution #2
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Agenda as prepared for the Council meeting of Tuesday, October 10, 2017 be
adopted, as amended.
Carried
4. Moment of Silence
5. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of September 25, 2017
170925 Council MIN
Resolution #3
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Minutes of the Council Meeting of September 25, 2017 be approved.
Carried
7. Delegations and Presentations
7.1. Mid Year OPP Update
Oxford Detachment 2017 Tillsonburg Town Council Mid-year Report_
Inspector Tony Hymers, Oxford County OPP, appeared before Council and presented
the Oxford Detachment 2017 Mid-year Report.
Larry Scanlan, Chair, Tillsonburg Police Services Board, attended as well.
Opportunity was given for Council to comment and ask questions.
Resolution #4
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Oxford OPP Tillsonburg Detachment Mid-year Report, January to June 2017,
be received as information.
Carried
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7.2. CTPPSC 53-17 T-Go CALL-N-RIDE Contracting Out Busing Services
CTPPSC 53-17 - September 11 - Contracting Out TGO Busing Services
Appendix A - Contract Services Program Plan
Appendix B - Contract Service Work Plan
TTSC Council 2017
John Preston and John Verbakel presented an overview, including statistics and
operational details.
Resolution #5
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Report CTPPSC 53-17 be received as information.
Carried
7.3. PXO Crossing Proposed on Broadway at Glendale Drive
Sherry Hamilton appeared before Council with concerns regarding the proposed
location of the PXO Crossing. Ms. Hamilton’s concerns included low attendance at the
public meeting. She also suggested that the June 2016 study may now be outdated.
Resolution #5a
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Delegation, submitted by Sherry Hamilton, regarding PXO crossing on
Broadway at Glendale Drive be received as information.
Carried
8. Committee Reports & Presentations
9. Public Meetings
10. Planning Applications
11. Information Items
11.1. Town of Ingersoll regarding Walker Industries Proposed Landfill at Carmeuse
Quarry
Ingersoll
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Resolution #6
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Town Council receives the correspondence dated September 14, 2017 from the
Town of Ingersoll regarding Walker Industries Proposed Landfill at Carmeuse Quarry, as
information.
Carried
11.2. Ernie Hardeman, MPP Oxford regarding Shopping and Buying Local
MPP
Resolution #7
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Town Council receives the correspondence from Ernie Hardeman, MPP Oxford,
supporting shopping and buying local, as information.
Carried
Resolution #7a
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
WHEREAS our local businesses are facing increased costs and the local economy has
been impacted by layoffs and plant closures; and
WHEREAS Tillsonburg and Oxford is home to many great manufacturers, farmers, and
businesses; and
WHEREAS shopping local helps support the local economy and jobs in our community;
THEREFORE BE IT RESOLVED THAT the Town of Tillsonburg supports buying and
shopping local;
AND THAT the Town of Tillsonburg calls on the provincial government to support small,
local businesses and make it easier for businesses to operate in Ontario;
AND FURTHER THAT this resolution be sent to Ernie Hardeman MPP and other
municipal councils in Oxford.
Carried
Council moved to Agenda Item 14.6.2. - OPS 17-25 Broadway and Glendale PXO Update
12. Mayor
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13. Quarterly Reports
14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.4. Finance
14.4.1. FIN 17-31 Council Pre-budget Report
FIN 17 - 31 Council Pre-budget Report
Resolution #8
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report FIN 17–31 Council Pre-budget Report, as
amended, as information.
Carried
14.4.2. FIN 17-30 Capital and Operations Budget Schedule
FIN 17-30 Capital and Operating Budget Schedule
2018 Calendar of Budget Activities.
It was noted that the proposed dates will be a starting point, and that the
schedule may be revised.
Resolution #9
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report FIN 17–30 Capital and Operations Budget
Schedule;
AND THAT the following Special Council Meetings be scheduled to review the
2018 draft budget.
- October 23, 2017 4pm to 6pm
- November 16, 2017 9am to 4pm
- December 5, 2017 9am to 4pm
- December 14, 2017 9am to 4pm
- January 15, 2018 6pm to 8pm.
Carried
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14.5. Fire and Emergency Services
14.6. Operations
14.6.1. OPS 17-24 Results for RFP 2017-008 Airport Agricultural Land Lease
OPS 17-24 Results for RFP 2017-008 Airport Agricultural Land Lease
OPS 17-24 Attachment 1 - Agricultural Land Lease Agreement
Resolution #10
Moved By: Deputy Mayor Beres Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-24 Results for RFP 2017-008 Airport
Agricultural Land Lease;
AND THAT Council awards RFP 2017-008 to K&K Farms Inc. of Norwich, ON,
the highest scoring proposal received, at a sum of $90,298 per annum for a five
year term;
AND THAT a By-law authorizing Mayor and Clerk to execute the Agricultural
Land Lease Agreement with K&K Farms Inc. be brought forward for Council
consideration.
Carried
14.6.2. OPS 17-25 Broadway and Glendale PXO Update
OPS 17-25 Broadway and Glendale PXO Update
OPS 17-25 Attachment 1 - Finalized PXO Design
OPS 17-25 Attachment 2 - PXO Infographic and Webpage
The Director of Operations provided an update.
The intent is to have the crossing in place before the end of this calendar year.
Resolution #11
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives Report OPS 17-25 Broadway & Glendale PXO Update;
AND THAT By-Law 4143 to amend By-Law 3701, being a by-law to regulate
traffic and the parking of motor vehicles in the Town of Tillsonburg be brought
forward for Council's consideration.
Carried
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14.7. Recreation, Culture & Park Services
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170711 Fire Strat Planning
170907 HBC
170928 Canada 150 Notes
Resolution #12
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receives the Minutes of the Fire Strategic Planning Committee
dated July 11, 2017; the Heritage, Beautification & Cemetery Advisory
Committee dated September 7, 2017; and the Canada 150 Committee dated
September 28, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
19.1. Resolution regarding Bill 148
Resolution #12a
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT the Town of Tillsonburg strongly supports the Association of Municipalities
of Ontario (AMO) in expressing concern of the negative consequences of Bill 148
leading to a loss of Employers, to the loss of jobs in large numbers and a
downloading of costs onto Municipalities which will flow into property tax
increases;
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AND THAT the resolution be forwarded to Premier Kathleen Wynne, AMO Board
of Directors, Minister of Labour, Kevin Flynn, Oxford County MPP, Ernie
Hardeman, and SCOR partners.
Carried
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Tuesday, October 10, 2017
Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
21.1. THAT By-Law 4141, To Authorize a Lease Agreement between K & K Farms Inc.
and The Corporation of the Town of Tillsonburg
OPS 17-24 Attachment 1 - Agricultural Land Lease Agreement; and
By-Law 4143, To Amend By-Law 3701 Regarding a Pedestrian Crossover at
Glendale Drive and Broadway Intersection be read for a first, second, third and
final reading and that the Mayor and the Clerk be and are hereby authorized to
sign the same, and place the corporate seal thereunto.
Carried
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
21.2 THAT By-Law 4142, To Confirm the Proceedings of the Council Meeting of
October 10, 2017 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same, and place
the corporate seal thereunto.
Carried
22. Items of Public Interest
The Leaf Collection schedule is posted on the Town’s website.
The Transfer Station is now open, with expanded hours of operation.
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23. Adjournment
Resolution #15
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Council Meeting of Tuesday, October 10, 2017 be adjourned at 8:25pm
Carried