171023 Council MIN=
ATTENDANCE
Mayor Stephen Molnar
Councillor Max Adam
Deputy Mayor Dave Beres
Councillor Penny Esseltine
Councillor Jim Hayes
Councillor Chris Rosehart
Councillor Brian Stephenson
Staff:
Donna Wilson, Town Clerk
Dave Rushton, Director of Finance/Treasurer (Attended 4:00 – 5:30pm)
Janelle Costantino, Deputy Treasurer
Kevin DeLeebeeck, Director of Operations
Rick Cox, Director of Recreation, Culture & Parks
Jeff Smith, Fire Chief
Lana White, Executive Assistant/Deputy Clerk
Regrets:
David Calder, CAO
1. Call to Order
The meeting was called to order at 4:00pm.
2. Adoption of Agenda
Resolution #1
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT the Agenda as prepared for the Council meeting of Monday, October 23, 2017 be
adopted.
Carried
The Corporation of the Town of Tillsonburg
COUNCIL MEETING
Monday, October 23, 2017
4:00 PM
Council Chambers
200 Broadway, 2nd Floor
MINUTES
Council Meeting – Minutes - 2 -
3. Moment of Silence
4. Disclosures of Pecuniary Interest and the General Nature Thereof
There were no disclosures of pecuniary interest declared.
5. Budget (4:00 – 5:30pm)
5.1. FIN 17-32 Council 2018 Budget Direction
FIN 17 - 32 COUNCIL 2018 BUDGET DIRECTION
Council provided the following suggestions regarding the capital and operating budgets.
It was understood that not all projects can be completed in a single budget year;
however this provides staff with a base.
Capital Budget
Purchase of a Fire Apparatus
To review increasing size of the proposed outdoor ice pad
To complete parking lot at SW side of Community Centre Complex
It was suggested that we maintain what we have and look at a long term plan for
maintaining and updating the Community Centre Complex
To enhance entrances at the community centre in terms of accessibility and
aesthetics
To review enhancing the acoustics in the Lions Auditorium
To review increasing access time for the gym
To review adding surveillance cameras at the community centre on all floors
To review enhancing playground equipment in a park which also includes
accessible equipment
To review adding a splash pad
To look at extending the CASO trail
To update the library parkette
To review the parkette at Sunbeam Daycare
To coordinate with the County for projects on local infrastructure
To review adding washrooms at Memorial Park
To look at a Town Hall project
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Operational Budget
Impact of Bill 148, to provide maximum impact.
Transportation
To review Health Care needs in terms of doctors and walk in clinics
To review removing the leaf pick-up as the transfer stations is now open 6 days
a week
To review the customer service model
To review attracting more retail to the community
To review outdoor workers break schedules and efficiencies
To provide enhanced messaging to the public – website, YouTube – to include
streaming all council meetings
Council also discussed closing and surplusing municipal alleys and offering them to
abutting land owners for a minimal price.
It was also noted that CPI to be as low as possible.
Resolution #2
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report FIN 17–32 Council 2018 Budget Direction, as
information.
Carried
Dave Rushton, Director of Finance, left the meeting at 5:30pm.
Recess 5:30 – 6:00pm
Council reconvened regular session at 6:00pm.
6. Adoption of Council Minutes of Previous Meeting
6.1. Minutes of the Meeting of October 10, 2017
171010 Council MIN
Resolution #3
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Minutes of the Council Meeting of October 10, 2017 be approved.
Carried
Council Meeting – Minutes - 4 -
7. Delegations and Presentations
7.1. Volunteer Achievement Award - Presentation to Mike Postma
7.2. 2017 Canadian Legion Poppy Campaign
Presented By: Don Burton
Mr. Burton presented the first poppy of the 2017 Poppy Campaign to Mayor Molnar.
7.3. Senior Centre Activity Update
Presented By: Nancy Boutin
Senior Delegation Request
Nancy Boutin provided an update including membership, grants, programs and
activities, the fall fundraiser/concert, and upcoming budget deliberations.
Resolution #4
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT the Update on Senior Centre Activities for Fall 2017 be received as information.
Carried
8. Committee Reports & Presentations
8.1. Canada 150 Committee Events Update
Presented By: Jami Stephenson, Committee Chair
Jami Stephenson provided an update regarding the Canada 150 Committee events,
including the upcoming 1867 concert scheduled for Saturday December 2, the Splash’N
Boots concert December 28, and Skating Day December 10.
Resolution #5
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT the Canada 150 Committee Events Update, as presented by the Chair of the
Canada 150 Committee, be received as information.
Carried
Council Meeting – Minutes - 5 -
Resolution #6
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council move into the Committee of Adjustment to hear an application for Minor
Variance.
Carried
9. Public Meetings
9.1. Application for Minor Variance A-09/17 - Simon Wagler
A09-17_rpt
Plate 1
Plate 2
Plate 3
Gord Hough, Director of Community Planning, County of Oxford, appeared before
Council and presented Report 2017-308.
Opportunity was given for Council to ask questions.
The applicant was not in attendance.
No members of the public appeared in support of, or in opposition to, the application.
It was noted that the comments section of the report contained no recognized concerns
from the public.
Council passed the following resolution.
Resolution #7
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT the Tillsonburg Committee of Adjustment approves Application File A-09/17,
submitted by Simon Wagler, for lands described as Part Lots 17 & 18, Plan 41M-139,
Part 7 of 41R-5498, Town of Tillsonburg, as it relates to:
1. Relief from Section 6.2, Table 6.2 – Zone Provisions, to increase the maximum
permitted lot coverage of an ‘R1’ zoned lot from 33% to 35.3% of the lot area;
and,
2. Relief from Section 6.2, Table 6.2 – Zone Provisions, to reduce the minimum
required rear yard depth from 12 m (39.3 ft) to 10.4 m (34.1 ft), to facilitate the
construction of a single detached dwelling,
Council Meeting – Minutes - 6 -
subject to the condition that a building permit for the proposed dwelling shall be issued
within one year of the date of the Committee's decision.
Carried
Resolution #8
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council move out of the Committee of Adjustment and move back into regular
Council session.
Carried
10. Planning Applications
10.1. OPS 17-10-3, Application to Amend the Official Plan to Permit Connection to the
Town Sanitary Collection System (124631 Simcoe St.)
OP17-10-3 Briefing Note
Gord Hough, Director of Community Planning, County of Oxford, appeared
before Council and presented Report OP17-10-3.
It was noted that the application was circulated to the Township of Norwich, with
no comments back yet.
The application will be deliberated at the County level in early November.
Council passed the following resolution.
Resolution #9
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council supports the exemption to the County Official Plan to permit the
connection of an existing residential property located at 124631 Simcoe Street, outside
of the Tillsonburg settlement boundary to the municipal sanitary collection system.
Carried
11. Information Items
12. Mayor
13. Quarterly Reports
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14. Reports from Departments
14.1. Chief Administrative Officer
14.2. Clerk’s Office
14.3. Development and Communication Services
14.3.1. DCS 17-31 Community Improvement Plan Application – 519 Broadway
Report DCS 17-31
CIP Application
Cephas Panschow, Development Commissioner, was in attendance to answer
questions.
Resolution #10
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT Council receive Report DCS 17-31 Community Improvement Plan
Application – 519 Broadway;
AND THAT the 519 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
Carried
14.3.2. DCS 17-32 Community Improvement Plan Application – 136 Broadway
Report DCS 17-32
CIP Application
Cephas Panschow, Development Commissioner, was in attendance to answer
questions.
Proposed Resolution #11
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
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THAT Council receives Report DCS 17-32 Community Improvement Plan
Application – 136 Broadway;
AND THAT the 136 Broadway property be approved for the Tax Increment Grant
Back Program of the Community Improvement Plan, related to enhancements of
the property, at the High Level, which offers the following growth related rebates:
• Years 1 to 6 - 50% rebate of the incremental tax increase
• Year 7 - 40% rebate
• Year 8 - 30% rebate
• Year 9 - 20% rebate
• Year 10 - 10% rebate
with full property taxes being payable in 2028.
Carried
14.4. Finance
14.5. Fire and Emergency Services
14.5.1. FRS 17-05 Huron-Kinloss Fire Communications Contract
FRS 17-05 Fire Communications Huron Kinloss
H-K Agreement 2017
H-K By-law 2017-100
Resolution#12
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives report FRS 17-05 Huron Kinloss Fire Communications
Contract;
AND THAT the capital costs incurred be debt financed with a term not to exceed
five (5) years;
AND FURTHER THAT By-Law 4144 to authorize an agreement between the
Town and the Township of Huron-Kinloss for the provision of Fire Dispatch and
Communications Services be brought forward for Council consideration.
Carried
14.6. Operations
14.6.1. OPS 17-26 Connecting Link Funding Program Designated Project
OPS 17-26 Connecting Link Funding Program Designated Project
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OPS 17-26 Attachment 1 - Connecting Link Funding Application
Resolution #13
Moved By: Councillor Stephenson Seconded By: Councillor Esseltine
THAT Council receives Report OPS 17-26, Connecting Link Funding Program
Designated Project;
AND THAT Broadway Street Rehabilitation from the north Town limit to the
approach lanes south of the North Street intersection be endorsed as the Town’s
project for the Connecting Link Funding Application;
AND THAT the submitted Application meets the requirements of MTO’s
Connecting Links Program as described in the Program Guide;
AND THAT a comprehensive Asset Management Plan including connecting links
has been completed and publically posted;
AND THAT the municipality will comply with the conditions that apply to
designated connecting links under the Ontario Highway Traffic Act to ensure the
safe and efficient movement of provincial traffic;
AND THAT the Application is complete and factually accurate;
AND THAT the Chief Administrative Officer be authorized to execute the
declaration statement within the formal application;
AND THAT the funding source of increased construction costs in the amount
$15,500 be referred to the 2018 budget deliberations.
Carried
14.7. Recreation, Culture & Park Services
14.7.1. RCP 17-44 – July-September 2017 RCP Departmental Activity Reports
RCP 17-44 - July-September 2017 RCP Departmental Activity Reports
Jul-Sep 2017 Activity - Recreation Programs & Services
Jul-Sep 2017 Activity - Culture & Heritage
Jul-Sep 2017 Activity - Parks & Facilities
Resolution #14
Moved By: Councillor Rosehart Seconded By: Councillor Hayes
THAT Council receives Report RCP 17-44 – July-September 2017 RCP
Departmental Activity Reports, as information.
Carried
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14.7.2. RCP 17-46 – Senior Centre Software Agreement
RCP 17-46 - Senior Centre Software Agreement
Resolution #15
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 17-46 – Senior Centre Software Agreement,
as information;
AND THAT Council authorizes staff to adjust the 2018 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of two
seat licenses for new recreation management software;
AND THAT Council authorizes staff to adjust the 2019 Transfer Payment
authorized under the Memorandum of Agreement to offset the annual cost of one
seat license;
AND THAT Council directs staff, in consultation with the Senior Centre Board of
Directors, to prepare and bring forward an updated Memorandum of Agreement
for Council’s consideration prior to the end of May, 2018.
Carried
14.7.3. RCP 17-49 – Enhanced Beautification – Program Summary
RCP 17-49 - Enhanced Beautification - Program Summary
RCP 17-17 - Enhanced Beautification Program - Updated
Resolution #16
Moved By: Councillor Hayes Seconded By: Councillor Rosehart
THAT Council receives Report RCP 17-49 – Enhanced Beautification – Program
Summary, as information.
Carried
14.7.4. RCP 17-45 – Proposed Gibson House Boathouse and Deck
RCP 17-45 - Proposed Gibson House Boathouse and Deck
Boathouse sketch
The vision is to achieve something that would provide storage as well as some
level of enhancement to others in the community.
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It was suggested that the Tillsonburg Scout Association contact other groups
including the Lake Lisgar Revitalization Project Committee to determine if
partnerships can be achieved to help fund and complete a project at Gibson
House.
This item to come back to Council through budget process.
Resolution #17 amended resolution
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives Report RCP 17-45 – Proposed Gibson House Boathouse
and Deck, as information.
Carried
15. Unfinished Business
16. Staff Information Reports
17. Committee Minutes & Reports
17.1. Committee Minutes
170724 Mem Park MIN
170919 Mem Park MIN
170905 Special Awards MIN
171005 Museum MIN
171016 Canada 150 MIN
Resolution #18
Moved By: Deputy Mayor Beres Seconded By: Councillor Adam
THAT Council receives the Memorial Park Revitalization Committee Minutes
dated July 24 and September 18, 2017; the Special Awards Committee Minutes
dated September 5, 2017; the Museum Advisory Committee Minutes dated
October 5, 2017; and the Canada 150 Committee Minutes dated September 17,
2017, as information.
Carried
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17.2. Long Point Region Conservation Authority Minutes
170906 LPRCA
Resolution #19
Moved By: Councillor Adam Seconded By: Deputy Mayor Beres
THAT Council receives the Minutes of the Long Point Region Conservation
Authority Board of Directors Meeting dated September 6, 2017, as information.
Carried
18. Notice of Motions
19. Resolutions
20. Resolutions Resulting from Closed Session
21. By-Laws
By-Laws from the Meeting of Monday, October 23, 2017
Resolution #20
Moved By: Seconded By:
21.1. THAT By-Law 4144, To authorize an agreement between The Town and Huron-
Kinloss for the provision of fire dispatch and communications services be read for
a first, second and third and final reading and that the Mayor and the Clerk be
and are hereby authorized to sign the same, and place the corporate seal
thereunto.
Carried
Resolution #21
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
21.2 THAT By-Law 4145, To Confirm the Proceedings of the Council Meeting of
October 23, 2017 be read for a first, second, third and final reading and that the
Mayor and the Clerk be and are hereby authorized to sign the same and place
the corporate seal thereunto.
Carried
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22. Items of Public Interest
The Yard Waste Depot at the Transfer Station is open 6 days a week 9am to 5pm.
The Large Item Depot at the Transfer Station is now open all day Saturday 9am to 5pm.
Loose leaf collection is scheduled to begin Monday, November 6.
Additional information regarding the Transfer Station and leave collection is available on the
Town’s website.
The winter overnight parking restriction between 2am to 6am is effective from November 15
to March 31.
23. Adjournment
Resolution #22
Moved By: Councillor Esseltine Seconded By: Councillor Stephenson
THAT the Council Meeting of Monday, October 23, 2017 be adjourned at 8:13 p.m.
Carried