161205 Canada 150 MIN=
ATTENDANCE:
Jami Stephenson, Chair
Kim Armstrong (Norwich Township) Virginia Armstrong Mariana Carson
Tabitha Dalm Josiane DeCloet Loralee Heemskeerk (Norwich Township)
Karen Houston (Woodstock Museum) Irene Hurley
Councillor Marie Keasey (Zorra Township)
Meredith Maywood (Tourism Oxford) Patty Phelps
Lisa VanderWallen (Township of SWOX)
Sarah Wade Bonnie Ward (Town of Ingersoll)
Aleksandra Webber
1. Welcome & Introductions
2. Canada 150 – Joint Calendar
Discussion took place regarding the development of a joint Canada 150 Community
Calendar for Oxford County.
Meredith Maywood indicated that Tourism Oxford could host the site.
Community groups and municipalities will be able to submit their Canada 150 events to the
calendar.
The webpage could be linked to each municipal website.
Tourism Oxford offered to feature Canada 150 event themes on their blog.
The Corporation of the Town of Tillsonburg
Canada 150 Joint Committee Meeting
Monday, December 5, 2016
4:30 p.m.
Committee Meeting Room
200 Broadway, 2nd Floor
MINUTES
Canada 150 Committee Meeting Minutes, December 5, 2016 - 2 -
Tourism Oxford to provide contact details and content requirements for event submissions at
a following meeting.
Discussion took place in regards to forming a Joint Canada 150 group with representation
from each Canada 150 committee to allow for further discussion on community events and
marketing partnership opportunities.
The meeting of the Joint Canada 150 group will be held at the Town Hall in Ingersoll on
Tuesday, January 17, 2017 at 5:00 p.m.
3. Passport Program
The group discussed the possible development of a joint passport program.
Significant resources would be required to operate the program (i.e. Staffing required to
register participants and stamp passports at each location, etc.).
A recommendation was made to consider self-serve kiosks with ballots at each location.
Zorra Township is looking at a passport program with 4-5 sites/events.
Tourism Oxford has ballot boxes that could be used.
Explore the Bruce utilized self-serve kiosks as part of their passport program and
participants stamped their own passports.
Discussion also took place regarding an Oxford-wide scavenger hunt similar to the
Tillsonburg BIA Christmas Crawl. Individuals could register, visit the various sites and
submit their ballots at a central location. This type of activity requires less staffing.
SWOX Township is looking at hosting a scavenger hunt of historical sites.
Opportunity was provided for participants to share information about the various events
being planned in their community in commemoration of Canada 150.
Ingersoll will be hosting a Canada Day event.
Norwich is planning events for the Canada Day weekend.
SWOX Township has three events being planned.
Tillsonburg will be hosting (3) events and encouraging local groups/schools to plan Canada
150 themed events/activities throughout the year.
Various community groups are planning Canada 150 events throughout Zorra Township.
4. Canada 150 Community Leaders
The Town of Tillsonburg, Norwich Township and the City of Woodstock will be nominating
Canada 150 Community Leaders to represent their communities during the Canada 150
celebrations.
Canada 150 Committee Meeting Minutes, December 5, 2016 - 3 -
5. Canada 150 Merchandise
Discussion took place regarding Canada 150 branded merchandise and possible joint
purchasing opportunities.
Ingersoll will be purchasing buttons and t-shirts for volunteers for Canada Day.
Tillsonburg staff to investigate the possibility of a combined merchandise order.
6. Adjournment
The meeting was adjourned at 5:15 p.m.